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  4. 0989B001
  5. Basic Manual

Canon 0989B001 Basic Manual

Manual is about: Canon Copier/Printer/Scanner User Manual

Summary of 0989B001

  • Page 1

    Canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon canada inc. 6390 dixie road mississauga, ontario l5t 1p7, canada canon europa n.V. Bovenkerkerweg 59-61 1185 xb amstelveen, the netherlands canon france s.A.S...

  • Page 2

    I manuals for the machine ● machine set-up ● software installation starter guide ● basic features ● maintenance ● machine settings ● specifications basic guide (this document) ● advanced features ● system monitor ● reports and lists advanced guide ● printing features ● scanning features ● pc faxing ...

  • Page 3: What Can I Do With This

    Ii wha t can i do with this machine? What can i do with this machine? Fax features specify a recipient with a single key one-touch speed dialing → p. 4-7 specify a recipient with a two-digit code coded dialing → p. 4-14 specify multiple recipients with a single key group dialing → p. 4-21 look up a ...

  • Page 4

    Iii what can i do with this machine? Fax features (continued) send a fax to multiple recipients broadcasting → advanced guide receive faxes in memory without printing out memory reception → advanced guide reject faxes without their numbers reception restriction → advanced guide.

  • Page 5

    Iv wha t can i do with this machine? Copy features select a scan mode depending on the type of image image quality → p. 6-3 adjust the density level of scanned images density → p. 6-4 enlarge or reduce copied images zoom ratio → p. 6-6 sorts copies by page order collate copying → advanced guide copy...

  • Page 6

    V what can i do with this machine? Printer feature scanner feature pc fax feature print a document from a pc printing → software guide specify detailed scanning options to suit various images scanning → software guide send a fax from a pc pc faxing → software guide a b c a b c a b c a b c a b c a b ...

  • Page 7

    Vi wha t can i do with this machine? Contents manuals for the machine................................................................. I what can i do with this machine? ............................................... Ii fax features......................................................................

  • Page 8

    Vii what can i do with this machine? Users in canada......................................................................... Xxiii pre-installation requirements for canon facsimile equipment.................................................................... Xxiii notice...............................

  • Page 9

    Viii wha t can i do with this machine? 3 print media ............................................................................... 3-1 paper requirements....................................................................3-1 printable area .............................................................

  • Page 10

    Ix what can i do with this machine? 10 maintenance......................................................................... 10-1 cleaning the machine................................................................10-1 exterior .......................................................................10...

  • Page 11

    X wha t can i do with this machine? 12 machine settings ................................................................. 12-1 machine settings .......................................................................12-1 printing user’s data list .............................................12-1 acce...

  • Page 12

    Xi what can i do with this machine? Preface thank you for choosing a canon product. Before using the machine, please read the following instructions for your safety. Important safety instructions warning except as specifically described in this guide, do not attempt to service the machine yourself. ...

  • Page 13

    Xii wha t can i do with this machine? – unplug the machine from the wall outlet and contact canon customer care center in any of the following cases: – when the power cord or plug is damaged or frayed. – if liquid or small object has fallen into the machine. – if the machine has been exposed to rain...

  • Page 14

    Xiii what can i do with this machine? – if possible, place the machine near an existing telephone line outlet for easy connection of the telephone line cord, and to avoid the expense of installing a new outlet. – place the machine near a standard 120 v ac (60 hz) power outlet. – to ensure reliable o...

  • Page 15

    Xiv wha t can i do with this machine? Customer support (u.S.A) your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in chapter 11. If you cannot solve the problem or if...

  • Page 16

    Xv what can i do with this machine? How to use this guide symbols used in this manual the following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Warning indicates a warning that may lead to death...

  • Page 17

    Xvi wha t can i do with this machine? Illustrations used in this manual unless otherwise mentioned, illustrations used in this manual are those taken from the imageclass mf3240. When there is any difference between mf3240 and mf3241, it is clearly indicated in the text, e.G., “mf3240 only.”.

  • Page 18

    Xvii what can i do with this machine? Legal notices copyright copyright © 2006 by canon inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, e...

  • Page 19

    Xviii wha t can i do with this machine? Legal limitations on the usage of your product and the use of images using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law an...

  • Page 20

    Xix what can i do with this machine? Users in the u.S.A. Pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk. See p. 13-1 for the machine’s weight and dimensions. B. Order information 1. Only a single line, touch-tone or rotary telephone ...

  • Page 21

    Xx wha t can i do with this machine? Connection of the equipment this equipment complies with part 68 of the fcc rules and the requirements adopted by the acta. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format us:aaaeq##txxxx. ...

  • Page 22

    Xxi what can i do with this machine? Rights of the telephone company should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operat...

  • Page 23

    Xxii wha t can i do with this machine? Use of shielded cable is required to comply with class b limits in subpart b of part 15 of fcc rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If such changes or modifications should be made, you could...

  • Page 24

    Xxiii what can i do with this machine? Users in canada pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk. See p. 13-1 for the machine’s weight and dimensions. B. Order information 1. Provide only a single-line to touch-tone or rotary te...

  • Page 25

    Xxiv wha t can i do with this machine? Notice this equipment meets the applicable industry canada terminal equipment technical specifications. This is confirmed by the registration number. The abbreviation, ic, before the registration number signifies that registration was performed based on a decla...

  • Page 26

    Xxv what can i do with this machine? Caution users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. Note this class b digital apparatus meets all requirements of the canadian interference- causin...

  • Page 27

    Xxvi wha t can i do with this machine? Laser safety this machine complies with 21 cfr chapter 1 subchapter j as a class 1 laser product under the u.S. Department of health and human services (dhhs) radiation performance standard according to the radiation control for health and safety act of 1968. T...

  • Page 28

    Xxvii what can i do with this machine?.

  • Page 29: Before Using The

    1-1 befor e using the machine before using the machine machine components a platen glass cover open this cover when placing a document on the platen glass. B platen glass place documents. C operation panel controls the machine. D output tray outputs printouts. E front cover open this cover when inst...

  • Page 30

    1-2 before u s ing the machine h telephone line jack connect the telephone cable. I external device jack connect an external device. J usb port connect the usb (universal serial bus) cable. K face up cover open this cover when outputting paper face up or clearing paper jams. L power socket connect t...

  • Page 31

    1-3 befor e using the machine operation panel main operation panel a processing/data indicator flashes during sending or receiving faxes. Lights when the machine has waiting jobs. B [copy] key press to switch to copy mode. C [fax] key press to switch to fax mode. D [scan] key press to switch to scan...

  • Page 32

    1-4 before u s ing the machine l [tone] key press to switch from rotary pulse to tone dialing. M [collate/2 on 1] key press to collate copies, or press to set 2 on 1 copying. N [image quality] key press to select image quality for copy, fax, or scan. O [clear] key press to clear entered alphanumeric...

  • Page 33

    1-5 befor e using the machine facsimile operation panel a one-touch speed dial keys press to use one-touch speed dialing (pre- registered frequently used numbers or group dialing). B [address book] key press to search preregistered destinations under one-touch speed dialing keys or coded dialing num...

  • Page 34

    1-6 before u s ing the machine lcd (standby mode) fax mode a date & time b receive mode c image quality copy mode a zoom ratio b paper size c quantity d density e image quality scan mode note – when the machine is plugged in, the lcd displays first, and then displays until standby display appears. I...

  • Page 35

    1-7 befor e using the machine toner cartridge the lifetime of the canon genuine toner cartridge used in this machine is approximately 2,500 pages. The page counts are on the basis of “iso/iec 19752”* when printing a4 size paper with the default print density setting. The level of toner consumption v...

  • Page 36

    1-8 before u s ing the machine maintaining the toner cartridge ● keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● avoid locations subject to high temperature, high humidity, or rapid changes in temperatu...

  • Page 37

    1-9 befor e using the machine timer settings setting sleep mode when the machine remains idle for a certain period of time, it automatically enters sleep mode. 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 1 2 3 [ok].

  • Page 38

    1-10 before u s ing the machine 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] or [ ] to select the desired interval, then press [ok]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values with the numeric keys. 6 press [stop/reset] to retur...

  • Page 39

    1-11 befor e using the machine note – to resume normal mode from sleep mode, press [energy saver] on the operation panel. – to enter sleep mode manually, press [energy saver] on the operation panel. – the machine will not enter sleep mode when: • the machine is in operation • the processing/data ind...

  • Page 40

    1-12 before u s ing the machine setting the daylight saving time in some countries or areas, time is advanced throughout the summer season. This is called “daylight saving time.” 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press...

  • Page 41: Document Handling

    2-1 docu ment handling document handling document requirements * when copying a transparent document such as tracing paper or transparencies, use a piece of plain white paper to cover the document after placing it face-down on the platen glass. Note do not place the document on the platen glass unti...

  • Page 42

    2-2 do cumen t handling scanning area make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 0.08" (2 mm) 0.08" (2 mm) 0.04" (1 mm) 0.04" (1 mm).

  • Page 43

    2-3 docu ment handling loading documents 1 lift up the platen glass cover. 2 place your document face down..

  • Page 44

    2-4 do cumen t handling 3 align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. 4 gently lower the platen glass cover. The document is ready for scanning. Caution – when closing th...

  • Page 45: Print Media

    3-1 print media print media paper requirements note the default paper size is ltr. If you use a different paper size, you must change the paper size settings. (see “setting paper size and type,” on p. 3-7.) paper cassette multi-purpose feeder size (w × l) ltr, lgl, a4, b5, a5, executive, envelope (c...

  • Page 46

    3-2 pri n t me di a printable area the shaded area indicates the approximate printable area of ltr-size paper and envelope. 0.20" (5 mm) 0.20" (5 mm) 0.20" (5 mm) 0.20" (5 mm).

  • Page 47

    3-3 print media paper guidelines ● to prevent paper jams, do not use any of the following: – wrinkled or creased paper – curled or rolled paper – coated paper – torn paper – damp paper – very thin paper – paper which has been printed on using a thermal transfer printer (do not copy on the reverse si...

  • Page 48

    3-4 pri n t me di a loading paper to load paper in the paper cassette, see “set up the paper cassette and load paper,” in the starter guide. Into the multi-purpose feeder use the multi-purpose feeder when you want to copy or print on the different paper which is in the paper cassette. Load paper one...

  • Page 49

    3-5 print media 2 when setting a paper, insert the paper into the multi-purpose feeder with the print side up. Note when you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose feeder. When setti...

  • Page 50

    3-6 pri n t me di a 3 specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “setting paper size and type,” on p. 3-7..

  • Page 51

    3-7 print media setting paper size and type the default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose feeder except for selecting the paper cassette or multi-purpose feed...

  • Page 52

    3-8 pri n t me di a 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select or , then press [ok]. 5 press [ ] or [ ] to select , then press [ok]. 6 press [ ] or [ ] to select the paper size, then press [ok]. , , , , , , , , , [ok] 4 3 6 5.

  • Page 53

    3-9 print media 7 press [ ] or [ ] to select or , then press [ok]. 8 press [ ] or [ ] to select , then press [ok]. 9 press [ ] or [ ] to select the paper type, then press [ok]. You can select from the following paper types: or *1 for plain paper (18 lb to 24 lb (64 g/m 2 to 90 g/m 2 )) or *2 for hea...

  • Page 54

    3-10 pri n t me di a selecting the paper output area open the face up cover located on back side of the unit for face up paper output, or close the face up cover and attach the output tray on the front of the unit for face down paper output. Note do not open or close the face up cover while copying ...

  • Page 55

    3-11 print media paper type and paper output area select the suitable paper output area depending on the paper type and your purpose. Paper type paper output area the number of output sheets plain paper face up 1 sheet face down approx. 60 sheets (18 to 24 lb (64 to 90 g/m 2 )) plain paper l face up...

  • Page 56

    3-12 pri n t me di a face down paper output area the paper is delivered with the printed side down on the output tray. Paper is stacked in printed order. 1 close the face up cover, and attach the output tray. Note – do not place the delivered paper back on the output tray. Doing so may result in pap...

  • Page 57

    3-13 print media face up paper output area the paper is delivered with the printed side up from the face up paper output at the rear of the machine. This way is convenient for printing on transparencies, or envelopes which tend to curl, because the paper is delivered straight through out of the mach...

  • Page 58

    3-14 pri n t me di a.

  • Page 59: Sending Faxes

    4-1 s e nding faxes sending faxes follow this procedure to send a fax. Set a document enter the fax mode place the document on the platen glass. For documents you can fax, see “document requirements,” on p. 2-1. Press [fax]. The fax indicator lights and the machine enters fax standby mode. What if.....

  • Page 60

    4-2 s e nding faxes enter the fax number send the document dial the recipient’s fax number with the numeric keys. Press [start]. After all scanning is complete, press [ok] to start dialing. If the output paper in the recipient’s machine is not equal to the scanned size, the original image may be red...

  • Page 61

    4-3 s e nding faxes scan settings you can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending. Image quali...

  • Page 62

    4-4 s e nding faxes 3 press [ ] or [ ] to select the resolution, then press [ok]. For most text-only documents. (200 × 100 dpi) for fine-print documents (the resolution is twice that of ). (200 × 200 dpi) for documents that contain photographs (the resolution is twice that of ). (200 × 200 dpi) for ...

  • Page 63

    4-5 s e nding faxes density 1 press [fax]. 2 press [density]. 3 press [ ] or [ ] to adjust the density, then press [ok]. [ ]: to make light documents darker [ ]: to make dark documents lighter 3 [ok] 1 2 ex. D e n s i t y - l t d k +.

  • Page 64

    4-6 s e nding faxes speed dialing speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● one-touch speed dialing (p. 4-7) – register a fax/telephone number for one-touch speed dialing, then to dial the number,...

  • Page 65

    4-7 s e nding faxes ● registering one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press a one-touch speed dialing key (01 to 08) for a registering fax number, then press [ok]. You can also selec...

  • Page 66

    4-8 s e nding faxes 5 enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [ok]. 6 enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [ok]. If you register another one-touch speed dialing ke...

  • Page 67

    4-9 s e nding faxes ● editing one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press the one-touch speed dialing key (01 to 08) you want to edit, then press [ok]. [ok] 4 1 3 2.

  • Page 68

    4-10 s e nding faxes 5 press [ ] repeatedly to go to the wrong character, then press [clear] to delete it. To delete the entire name, press and hold [clear]. 6 enter a new character with the numeric keys, then press [ok]. 5 [ok] 6.

  • Page 69

    4-11 s e nding faxes 7 press [ ] repeatedly to go to the wrong number, then press [clear] to delete it. To delete the entire number, press and hold [clear]. 8 enter a new number with the numeric keys, then press [ok]. 9 press [stop/reset] to return to standby mode. 7 [ok] 8 9.

  • Page 70

    4-12 s e nding faxes ● deleting one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press the one-touch speed dialing key (01 to 08) you want to delete, then press [ok]. [ok] 4 1 3 2.

  • Page 71

    4-13 s e nding faxes 5 press [ok]. You can also use [ ] and [clear] to delete the characters one by one. 6 press and hold [clear] to delete all the numbers, then press [ok]. You can also use [ ] and [clear] to delete the numbers one by one. Note when deleting all numbers, the registered name is clea...

  • Page 72

    4-14 s e nding faxes ● registering coded dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a coded dialing code (00 to 99), then press [ok]. You can also enter a coded dialing code with...

  • Page 73

    4-15 s e nding faxes 5 enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [ok]. 6 enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [ok]. If you register another coded dialing number, rep...

  • Page 74

    4-16 s e nding faxes ● editing coded dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to edit, then press [ok]. You can also enter a cod...

  • Page 75

    4-17 s e nding faxes 5 press [ ] repeatedly to go to the wrong character, then press [clear] to delete it. To delete the entire name, press and hold [clear]. 6 enter a new character with the numeric keys, then press [ok]. 5 [ok] 6.

  • Page 76

    4-18 s e nding faxes 7 press [ ] repeatedly to go to the wrong number, then press [clear] to delete it. To delete the entire number, press and hold [clear]. 8 enter a new number with the numeric keys, then press [ok]. 9 press [stop/reset] to return to standby mode. 7 [ok] 8 9.

  • Page 77

    4-19 s e nding faxes ● deleting coded dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to delete, then press [ok]. You can also enter a ...

  • Page 78

    4-20 s e nding faxes 5 press [ok]. You can also use [ ] and [clear] to delete the characters one by one. 6 press and hold [clear] to delete all the numbers, then press [ok]. You can also use [ ] and [clear] to delete the numbers one by one. Note when deleting all numbers, the registered name is clea...

  • Page 79

    4-21 s e nding faxes ● registering group dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 specify an empty one-touch speed dialing key that you want to set as the group dial, then press [ok]. For details on sele...

  • Page 80

    4-22 s e nding faxes 5 enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [ok]. 6 select the speed dialing numbers you want to register in the group (max. 50 destinations) until all destinations are registered, then press [ok]. The speed dialing number refe...

  • Page 81

    4-23 s e nding faxes ● adding new destination to group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to edit, then press [ok]. The group name appears. 5 press [ok]. 6 select th...

  • Page 82

    4-24 s e nding faxes ● deleting destination from group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to delete, then press [ok]. The group name appears. 5 press [ok]. 1 2 4 [ok...

  • Page 83

    4-25 s e nding faxes 6 press [ ] or [ ] to display the speed dial number you want to delete from the group. 7 press [clear]. 8 repeat steps 6 and 7 if you want to delete another speed dialing number, then press [ok]. 9 press [stop/reset] to return to standby mode. 6 7 9.

  • Page 84

    4-26 s e nding faxes ● changing group name 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to edit, then press [ok]. 1 2 4 [ok] 3.

  • Page 85

    4-27 s e nding faxes 5 press [ ] repeatedly to go to the wrong character, then press [clear] to delete it. To delete the entire character, press and hold [clear]. 6 enter a new name with the numeric keys, then press [ok]. 7 press [stop/reset] to return to standby mode. 5 [ok] 6 7.

  • Page 86

    4-28 s e nding faxes ● deleting group dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to delete, then press [ok]. The group name appears. 5 press [ok]. 1 2 4 [ok] 3.

  • Page 87

    4-29 s e nding faxes 6 press [ ] or [ ] to display a speed dial number. 7 press [clear]. 8 repeat steps 6 and 7 until all speed dial numbers are deleted, then press [ok]. Note when deleting all speed dial numbers, the group name is cleared automatically. 9 press [stop/reset] to return to standby mod...

  • Page 88

    4-30 s e nding faxes using speed dialing follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (see chapter 4, “reports and lists,” in the advanced guide.) ● using one-touch speed/grou...

  • Page 89

    4-31 s e nding faxes ● using coded dialing 1 place the document on the platen glass. 2 press [fax]. 3 adjust any necessary settings for your document. For details, see “scan settings,” on p. 4-3. 4 press [coded dial]. 5 enter the desired two-digit code (00 to 99) with the numeric keys. If you want t...

  • Page 90

    4-32 s e nding faxes.

  • Page 91: Receiving Faxes

    5-1 r e ceiving f a xes receiving faxes follow this procedure to set the machine for receiving faxes. For advanced receiving features, see chapter 1, “advanced fax features,” in the advanced guide. Enter the setting menu enter the receive mode press [additional functions]. Select with [ ] or [ ] , t...

  • Page 92

    5-2 rec e iv in g fax e s select the receive mode exit the setting menu select receive mode with [ ] or [ ] , then press [ok]. : answers all calls as faxes. : receives faxes automatically and records voice messages. : distinguishes between fax and voice calls. : switches between fax and voice calls ...

  • Page 93: Copying

    6-1 c opying copying follow this procedure to make a copy. For advanced copying features, see chapter 2, “advanced copy features,” in the advanced guide. Set a document enter the copy mode place the document on the platen glass. For documents you can copy, see “document requirements,” on p. 2-1. Pre...

  • Page 94

    6-2 copying enter the copy quantity start copying enter the copy quantity (1 to 99) with the numeric key. Press [start]. What if... ● you enter a wrong number: press [clear] and enter a new number. What if... ● you press [stop/reset] to cancel a job while scanning documents: the job is canceled imme...

  • Page 95

    6-3 c opying scan settings before pressing [start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These settings return to the default values if auto clear function is activated or if you press [stop/reset]. Image quality 1 press [copy]. 2 press [image qual...

  • Page 96

    6-4 copying density you can adjust the density to the most appropriate level for the document either automatically or manually. ● adjusting automatically 1 press [density] until appears, then press [ok]. Note the image quality is automatically set to . [ok] 1.

  • Page 97

    6-5 c opying ● adjusting manually 1 press [density] until the manual mode appears. 2 press [ ] or [ ] to adjust the copy density, then press [ok]. [ ]: to make light documents darker [ ]: to make dark documents lighter 2 1 [ok] ex. D e n s i t y - l t d k +.

  • Page 98

    6-6 copying zoom ratio ● preset zoom you can enlarge or reduce documents from one standard paper size to another. 1 press [enlarge/reduce]. 2 press [ ] or [ ] to select the copy ratio, then press [ok]. – 200 % max. – 129 % stmt → ltr – 100 % – 78 % – 64 % – 50 % min. Note when in the menu is set to ...

  • Page 99

    6-7 c opying ● zoom designation (mf3240 only) you can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %. 1 press [enlarge/reduce] twice. 2 enter the copy ratio with the numeric keys, then press [ok]. You can use [ ] or [ ] to adjust the z...

  • Page 100

    6-8 copying.

  • Page 101: Printing

    7-1 pri n ting printing follow this procedure to print a document from your computer. Make sure that the printer driver is installed. For details on printing features, see chapter 2, “printing,” in the software guide. Start the print command select the printer from an open document on an application...

  • Page 102

    7-2 printi n g adjust preferences print the document click [preferences] or [properties] to open the dialog box. After finished, click [ok]. Click [print] or [ok]. What if... ● you want to cancel printing: see chapter 3, “system monitor,” in the advanced guide. 3 4.

  • Page 103: Scanning

    8-1 scanning scanning follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanning features, see chapter 3, “scanning a document,” in the software guide. Set a document enter the scan mode place the document on the platen glass. F...

  • Page 104

    8-2 scannin g start scanning press [start]. The scanned data is transmitted to your computer and processed by the scan application. For more information on the scan application settings, see chapter 3, "scanning a document," in the software guide. What if... ● you want to cancel scanning: press [sto...

  • Page 105: Pc Faxing

    9-1 pc faxing pc faxing follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. For details on pc faxing features, see chapter 4, “pc faxing,” in the software guide. Start the print command select the fax from an open document on an application, click [fil...

  • Page 106

    9-2 pc fax ing set the destination send the document specify the name and fax number in [sending settings], then click [add to recipient list]. What if... ● you want to send a fax with the cover sheet: click [cover sheet] tab and set the format for the cover sheet attachment. Click [ok] in the fax s...

  • Page 107: Maintenance

    10-1 main tenance maintenance cleaning the machine note the following before cleaning your machine: – make sure no document is stored in memory, then disconnect the power cord. – use a soft cloth to avoid scratching the components. – do not use tissue paper, paper towels, or similar materials for cl...

  • Page 108

    10-2 maintenance interior clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. 1 disconnect the power cord. 2 open the front cover. 3 remove the toner cartridge. Caution – to avoid exposing the toner cartridge to light, place it in its protecti...

  • Page 109

    10-3 main tenance 5 insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (a) on both sides of the toner cartridge to the guides (b) in the machine, then gently slide the toner cartridge into the machine as far as it will go. Be sure to ...

  • Page 110

    10-4 maintenance scanning area keep the scanning area clean to avoid dirty copies or faxes to be sent. 1 open the platen glass cover. 2 clean the platen glass and the underside of the platen glass cover with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. Note do not dampen ...

  • Page 111

    10-5 main tenance replacing the toner cartridge when the lcd displays toner/change toner>, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. Redistributing toner 1 open the front cover. 2 remove the toner cartridge. 3 gently rock the toner cartridge fiv...

  • Page 112

    10-6 maintenance 5 close the front cover. Caution be careful not to get your fingers caught. Replacing the toner cartridge with a new one 1 open the front cover. 2 remove the toner cartridge. Caution do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the...

  • Page 113

    10-7 main tenance 3 remove the new toner cartridge from the protective bag. Note save the protective bag. You may need it later when you remove the toner cartridge from the machine. 4 gently rock the toner cartridge five or six times to distribute toner inside. 5 place the toner cartridge on a flat ...

  • Page 114

    10-8 maintenance 7 close the front cover. Caution be careful not to get your fingers caught..

  • Page 115

    10-9 main tenance recycling used cartridges the clean earth campaign ● the canon cartridge recycling program the canon cartridge recycling program fulfills the first initiative of canon’s clean earth campaign, which supports four critical environmental areas: ● recycling in the workplace ● conservin...

  • Page 116

    10-10 maintenance since its inception, the canon cartridge recycling program has collected millions of cartridges that otherwise would have been discarded into landfills or similar facilities. Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving...

  • Page 117

    10-11 main tenance u.S.A. Program ● packaging ■ option a-1: single box return ● repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box. ● place the empty cartridge in the box of your new cartridge. Seal the box. ■ option b: volume box return we enc...

  • Page 118

    10-12 maintenance ■ option a-2: multiple box return we encourage you to use this option as a more efficient way to ship cartridges. ● complete option a-1. ● bundle multiple cartridge boxes together securely with tape. Please be sure that the shipment does not exceed ups specifications. Maximum weigh...

  • Page 119

    10-13 main tenance ● shipping apply the ups authorized returning label provided in this guide. Residents of alaska and hawaii: do not use the ups authorized returning label. For alaska and hawaii canon set up alternative mail service with the u.S. Postal service. Please call 1-800-ok-canon to receiv...

  • Page 120

    10-14 maintenance by using either of the above methods of shipment, your used cartridge(s) will be forwarded to the canon cartridge collection center at no charge to you. For further information about the clean earth campaign in the united states, please call: 1-800-ok-canon canada program-canada pr...

  • Page 121

    10-15 main tenance ● apply the canon canada inc./canada post label provided in this brochure. ● canon’s labels are specially marked so that canon pays the postage. ● deliver to any local canada post outlet or franchise. Customers who hold a commercial pick-up agreement with canada post may have thei...

  • Page 122

    10-16 maintenance transporting the machine follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1 disconnect the power cord and all the cables from the back of the machine. 2 open the front cover. 3 remove the toner cartridge. Caution – to avoid e...

  • Page 123

    10-17 main tenance 6 remove the extension cover from the machine. 7 detach the paper cassette extension from the paper cassette. 8 insert the paper cassette into the machine. 9 detach the output tray. 10 make sure all the covers are closed. 11 grip the handles on both sides of the machine and lift i...

  • Page 124

    10-18 maintenance.

  • Page 125: Troubleshooting

    11-1 t roubleshootin g troubleshooting clearing paper jams when a jam occurs inside the machine, the paper jam message appears on the lcd display. When appears on the lcd display, remove jammed paper from inside the machine first, then from the paper cassette if necessary. Check the following if you...

  • Page 126

    11-2 t roubleshooting caution – remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside the machine. – to avoid possible damage to the machine, do not touch the pins (a) near the left end of the t...

  • Page 127

    11-3 t roubleshootin g 4 hold both sides of the jammed paper and carefully move it inward, then gently pull it out. Caution – when removing jammed documents or paper, take care not to cut your hands on the edges of the document or paper. – when removing jammed paper or when inspecting the inside of ...

  • Page 128

    11-4 t roubleshooting 6 gently pull the jammed paper between the output rollers until the leading edge emerges from the machine. 7 carefully pull the jammed paper straight out through the rollers. If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose ...

  • Page 129

    11-5 t roubleshootin g 10 hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. – when feeding paper from the paper cassette: – when feeding paper from the multi- purpose feeder: 11 push the green paper release levers (b) back to their original position and close ...

  • Page 130

    11-6 t roubleshooting 14 insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (a) on both sides of the toner cartridge to the guides (b) in the machine, then gently slide the toner cartridge into the machine as far as it will go. Be sur...

  • Page 131

    11-7 t roubleshootin g lcd messages see the table below when the lcd displays error messages. Common message description action change reg’d size when the machine prints the reports or lists, the paper size is set to a size other than , , or . Set the paper size to , , or and load paper of the same ...

  • Page 132

    11-8 t roubleshooting load correct paper the size of the paper in the paper cassette or multi- purpose feeder is different from that of the paper specified in or of the menu. – load the correct paper size or change the paper size in or of the menu. For more informa- tion, see “setting paper size and...

  • Page 133

    11-9 t roubleshootin g lost image the data in memory was lost when the machine was turned on. The error is automatically released after two seconds, and the machine automatically prints out the lost report that shows the records still existing in the activity report. Memory full – the number of the ...

  • Page 134

    11-10 t roubleshooting paper jam paper jams have occurred in the machine. Clear the paper jam (see “clearing paper jams,” on p. 11-1) and reload paper in the paper cassette or multi- purpose feeder. Then reset the machine by opening the front cover and then closing it. Please wait this message appea...

  • Page 135

    11-11 t roubleshootin g facsimile message description action already registered the same recipient was entered twice. Select a different recipient. Cannot regist more – maximum number of recipients (124) were entered for broadcasting. – maximum number of recipients (50) were regis- tered for group d...

  • Page 136

    11-12 t roubleshooting memory full – the memory becomes full during sending, or receiv- ing the fax. – the number of fax jobs that can be stored in memory reached the max- imum. – when sending the docu- ment, divide it into a few parts or select a lower fax resolution. If you need more space, wait f...

  • Page 137

    11-13 t roubleshootin g not registered no recipient is registered in the selected speed dialing key or code. Select a registered key or code. For more information, “registering one-touch speed dialing,” on p. 4-7 or “registering coded dialing,” on p. 4-14. Received in memory the machine received the...

  • Page 138

    11-14 t roubleshooting printer message description action printer data error check printer the data from the pc was not printed. Check if the software is installed properly or if the printer cable is properly connected. Printing the printer is processing a print job. No action required. Wait for pri...

  • Page 139

    11-15 t roubleshootin g error codes an error code is a four-digit code displayed on the lcd or in the bottom row of a tx result report or an rx result report when an error occurs. For details on tx result report and rx result report, see chapter 4, “reports and lists,” in the advanced guide. See the...

  • Page 140

    11-16 t roubleshooting if you cannot solve a problem if you cannot solve the problem after having referred to the information in this chapter, contact canon customer care center at 1-800-828-4040 between the hours of 8:00 a.M. To 8:00 p.M. Est monday through friday and 10:00 a.M. To 8:00 p.M. On sat...

  • Page 141: Machine Settings

    12-1 machine settings machine settings machine settings you can adjust the machine settings from the setting menu to customize the way the machine works. To see the list of current settings, print out user’s data list. Printing user’s data list 1 press [additional functions]. 2 press [ ] or [ ] to s...

  • Page 142

    12-2 ma chine settings 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select , then press [ok]. 3 4 [ok].

  • Page 143

    12-3 machine settings accessing the setting menu 1 press [additional functions]. 2 press [ ] or [ ] to select the menu you want to access, then press [ok]. 1 2 [ok].

  • Page 144

    12-4 ma chine settings 3 press [ ] or [ ] to select a submenu, then press [ok]. 4 to register the settings or go to a submenu item, press [ok]. 5 when finished, press [stop/reset] to return to standby mode. Note press [stop/reset] to exit from the menu. If you press [stop/reset] before pressing [ok]...

  • Page 145

    12-5 machine settings setting menu note – depending on the country of purchase, some settings may not be available. – the menus described in this section are based on the model imageclass mf3240. Depending on the model of your machine, some settings may not be available and the number on the top of ...

  • Page 146

    12-6 ma chine settings 5 audible tones sets volumes for machine beeps in four levels. – mid – high – off – low calling tone sets the calling volume. Entry tone sets the keypad volume. Error tone sets the alarm volume. Monitor vol. Ctrl sets the line monitor volume. Copy settings setting item descrip...

  • Page 147

    12-7 machine settings timer settings setting item description 1 auto sleep sets auto sleep when the machine remains idle for a certain period time. (3 min.–30 min.) (see “setting sleep mode,” on p. 1-9.) – on – off 2 date&time setting sets the current date and time. (see “set up the machine,” in the...

  • Page 148

    12-8 ma chine settings image quality sets the default image quality for faxing. – standard – fine – photo – super fine auto redial sets whether to redial automatically when the other line is busy or a transmission error occurs. (see chapter 1, “advanced fax features,” in the advanced guide.) on cust...

  • Page 149

    12-9 machine settings 3 rx settings sets the reception functions. Incoming ring sets whether the telephone rings when it receives a voice call, enabling you to answer the call. This function is only available when the is set to . Off the telephone does not ring when it receives a voice call. On the ...

  • Page 150

    12-10 ma chine settings rx terminal id sets whether to insert the machine’s fax number and the sender information on received faxes. – off – on rx restriction sets whether to receive a fax by detecting the tsi (transmitting subscriber identification) signal, used to identify the sending fax machine....

  • Page 151

    12-11 machine settings address book set. Setting item description 1 1-touch spd dial registers the information on one-touch speed dialing. Up to 8 destinations can be registered. (see “registering one- touch speed dialing,” on p. 4-7.) name registers the recipient’s name (max. 20 characters, includi...

  • Page 152

    12-12 ma chine settings activity report sets whether to automatically print the fax transaction report and selects its type. – output yes – output no 2 list print prints reports/lists. Tx result report prints the fax transmission report manually. Rx result report prints the fax reception report manu...

  • Page 153: Appendix

    13-1 appendix appendix specifications general ● type personal desktop ● power source 120 v, 60 hz ● power consumption max: approx. 580 w working: approx. 370 w standby: less than 9 w energy saver mode: less than 5 w ● warm-up time less than 8 sec. ∗ (temperature: 68°f (20°c), humidity: 65%; from whe...

  • Page 154

    13-2 appendix ● environmental conditions temperature: 59°f–81.5°f (15°c–27.5°c) humidity: 27%–75% rh ● display languages english / french / spanish / portuguese ● acceptable documents » p. 2-1. ● acceptable paper stock » p. 3-1. ● printable area » p. 3-2. ● scanning area » p. 2-2. Copier ● scanning ...

  • Page 155

    13-3 appendix \ printer ● printing method indirect electrostatic method (on-demand fixing) ● paper handling – paper cassette: 250 sheets × 1 cassette (18 lb (64 g/m 2 )) – multi-purpose feeder: 1 sheet ● paper delivery » p. 3-11. ● print speed see “copy speed,” on p. 13-2. ● printing resolution 600 ...

  • Page 156

    13-4 appendix ● fax resolution standard: 203 pels/in. × 98 lines/in. (8 pels/mm × 3.85 lines/mm) fine: 203 pels/in. × 196 lines/in. (8 pels/mm × 7.7 lines/mm) photo: 203 pels/in. × 196 lines/in. (8 pels/mm × 7.7 lines/mm) super fine: 203 pels/in. × 392 lines/in. (8 pels/mm × 15.4 lines/mm) ● dialing...

  • Page 157

    13-5 appendix * 1 the public switched telephone network (pstn) currently supports 28.8 kbps modem speed or lower, depending on telephone line conditions. * 2 based on itu-t standard chart no. 1, mmr standard mode. Note specifications are subject to change without notice. Telephone ● connection – ext...

  • Page 158

    13-6 appendix index a [additional functions] key 1-4 [address book] key 1-5 address book set. 12-3, 12-11 b broadcast 12-3, 12-10 c cleaning machine 10-1 exterior 10-1 interior 10-2 scanning area 10-4 [clear] key 1-4 clearing paper jams 11-1 [coded dial] key 1-5, 4-31 coded dialing 4-6 deleting 4-19...

  • Page 159

    13-7 appendix g group dialing 4-6 adding destination 4-23 changing name 4-26 deleting destination 4-24 deleting group 4-28 registering 4-21 using 4-30 h handling xi [hook] key 1-5 i if you cannot solve a problem 11-16 image quality copying 6-3 faxes 4-3 [image quality] key 1-4 l lcd 1-4, 1-6 message...

  • Page 160

    13-8 appendix s safety instructions xi [scan] key 1-3 scan settings copying 6-3 faxes 4-3 scanning 8-1 selecting the paper output area 3-10 sending faxes 4-1 setting paper size and type 3-7 sleep mode 1-9 specifications 13-1 copier 13-2 facsimile 13-3 general 13-1 printer 13-3 telephone 13-5 speed d...

  • Page 161: Basic Guide

    Canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon canada inc. 6390 dixie road mississauga, ontario l5t 1p7, canada canon europa n.V. Bovenkerkerweg 59-61 1185 xb amstelveen, the netherlands canon france s.A.S...