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Canon Color imageRUNNER C3200 Sending Manual

Other manuals for Color imageRUNNER C3200: Product Specifications
Manual is about: Canon Color Printer User Manual

Summary of Color imageRUNNER C3200

  • Page 2: Color Imagerunner

    Color imagerunner c3200 sending guide.

  • Page 3: Manuals For The Machine

    Manuals for the machine the manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides...

  • Page 4: Fax Driver Guide

    • fax driver installation and instructions fax driver guide cd-rom the machine illustration on the cover may differ slightly from your machine..

  • Page 5: How This Manual Is Organized

    How this manual is organized introduction to sending functions basic sending methods basic scanning features special scanning features sending documents receiving documents checking/changing the send/receive status customizing communications settings storing/editing address book settings system mana...

  • Page 6: Contents

    V contents preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Xi how to use this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Xi symbols used in this manual . . . . . . . . . . . ...

  • Page 7

    Vi specifying a file server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 specifying a user inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32 using the one-touch buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 8

    Vii erasing scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40 chapter 5 sending documents sending methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 sending an e-mail message . . . . . . . ...

  • Page 9

    Viii jpeg compression ratio for color send jobs . . . . . . . . . . . . . . . . . . . . . . . 8-6 handling documents that fail to be forwarded . . . . . . . . . . . . . . . . . . . . . . 8-8 number of retry attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10 s...

  • Page 10

    Ix storing received i-fax documents in memory . . . . . . . . . . . . . . . . . . . 10-13 memory lock start time settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-14 memory lock end time settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-18 manage/access to a...

  • Page 11

    X send tx report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3 activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5 forwarding conditions list . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 12: Preface

    Xi preface thank you for purchasing the canon color imagerunner c3200. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future re...

  • Page 13: Displays Used In This Manual

    Xii displays used in this manual screen shots of the touch panel display used in this manual are those taken when the color imagerunner c3200 has the following optional equipment attached to it: the feeder (dadf-k1), color universal send kit, resolution switching board, color network multi-pdl print...

  • Page 14

    Xiii illustrations used in this manual illustrations used in this manual are those displayed when the color imagerunner c3200 has the following optional equipment attached to it: the feeder (dadf-k1), and cassette feeding unit-x1. Abbreviations used in this manual in this manual, product names and m...

  • Page 15: Legal Notices

    Xiv legal notices trademarks canon, the canon logo, and imagerunner are trademarks of canon inc. Adobe and acrobat are trademarks of adobe systems incorporated. Mac os is a trademark of apple computer, inc. Ibm and os/2 are trademarks of international business machines corporation. Microsoft, ms-dos...

  • Page 16: Copyright

    Xv copyright copyright 2003 by canon inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permiss...

  • Page 17

    Xvi.

  • Page 18

    Chapter 1-1 1 introduction to sending functions this chapter is an introduction to the send function. What this machine can do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 overview of the color imagerunner c3200 . . . . . . . . . . . . . . . . . ....

  • Page 19: What This Machine Can Do

    What this machine can do 1-2 introduction to sending functions 1 what this machine can do the color imagerunner c3200 is packed with various send functions. Diverse sending methods you can easily scan paper documents and send them to one or multiple recipients through e-mail or i-fax, bringing to yo...

  • Page 20

    What this machine can do 1-3 introduction to sending functions 1 flexible scan features this machine offers a variety of convenient scanning features, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately. You can also se...

  • Page 21

    What this machine can do 1-4 introduction to sending functions 1 receiving i-faxes in memory received i-fax documents can be stored in the memory rx inbox instead of being printed out. You can check the sender information and the number of pages that each document contains before printing it or forw...

  • Page 22

    Overview of the color imagerunner c3200 1-5 introduction to sending functions 1 overview of the color imagerunner c3200 if you press [send], the send basic features screen appears. The send function enables you to scan documents, and send them to specified destinations via e-mail or i-fax, save them...

  • Page 23

    Overview of the color imagerunner c3200 1-6 introduction to sending functions 1 important • you can use the sending functions of the color imagerunner c3200 only if the optional color image reader-c1 is attached. If the optional color image reader-c1 is not attached, you cannot use any sending funct...

  • Page 24

    Overview of the color imagerunner c3200 1-7 introduction to sending functions 1 ➞ see p. 5-41 press to recall previously set send jobs including the destinations, scan settings, and send settings. (see "job recall," on p. 5-41.) ➞ see p. 3-5 press to scan both sides of the original. (see "two-sided ...

  • Page 25

    Overview of the color imagerunner c3200 1-8 introduction to sending functions 1 ➞ see p. 2-34 press to recall the destinations stored in a one-touch button. (see "using the one-touch buttons," on p. 2-34.) ➞ see p. 2-2 press to specify addresses not stored in the address book. (see "using the new ad...

  • Page 26

    Overview of the color imagerunner c3200 1-9 introduction to sending functions 1 ➞ see p. 4-34 press to store or erase a scan mode. (see "user preset keys," on p. 4-34.) press [ ] or [ ] to manually control the scan exposure. Press [a] to select or cancel the automatic exposure control. (see "scan ex...

  • Page 27

    Things you must do before using this machine 1-10 introduction to sending functions 1 things you must do before using this machine this section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. Important • if you attempt...

  • Page 28: Setting The Display Language

    Things you must do before using this machine 1-11 introduction to sending functions 1 • destination name - if you send an original and select a destination from the address book, the stored destination's name appears on the sending record. (see "storing new addresses," on p. 9-5.) • page number - th...

  • Page 29

    Things you must do before using this machine 1-12 introduction to sending functions 1 1 press (additional functions) ➞ [timer settings]. 2 press [date & time settings]..

  • Page 30

    Things you must do before using this machine 1-13 introduction to sending functions 1 3 enter the current date (month, day, year) and time using - (numeric keys). Enter the month and the day using four digits. Enter all four digits of the year, and the time in 24-hour notation as four digits without...

  • Page 31

    Things you must do before using this machine 1-14 introduction to sending functions 1 note • the default setting is 'gmt-5:00'. • eastern time (us/canada): gmt-5:00 • central time (us/canada): gmt-6:00 • mountain time (us/canada): gmt-7:00 • pacific time (us/canada): gmt-8:00 • if the desired time z...

  • Page 32

    Things you must do before using this machine 1-15 introduction to sending functions 1 ❑ press [end date] ➞ make the settings in the same way as [start date] ➞ press [ok]. Note • if you set daylight saving time, the machine automatically sets the standard time of the machine one hour forward at the s...

  • Page 33: Registering Sender Names

    Things you must do before using this machine 1-16 introduction to sending functions 1 registering sender names you can register any name as the sender's name, such as the section or department's name, or an individual's name. If each user registers their personal name as a sender name, they can sele...

  • Page 34

    Things you must do before using this machine 1-17 introduction to sending functions 1 2 press [tx settings] under . 3 press [sender's names (tti)]. Note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting..

  • Page 35

    Things you must do before using this machine 1-18 introduction to sending functions 1 4 select the number under which you want to register the sender's name ➞ press [register/edit]. You can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [ ▼] or [▲]. You can als...

  • Page 36: Registering The Unit'S Name

    Things you must do before using this machine 1-19 introduction to sending functions 1 note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • to delete all of the entered characters, press (clear). 6 press [done] repeatedly until the send basic fe...

  • Page 37

    Things you must do before using this machine 1-20 introduction to sending functions 1 2 press [unit name]. Note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 3 enter a name ➞ press [ok]. You can enter up to 24 characters for the unit's name. To cancel r...

  • Page 38

    Things you must do before using this machine 1-21 introduction to sending functions 1 4 press [done] repeatedly until the send basic features screen appears..

  • Page 39: Flow of Sending Operations

    Flow of sending operations 1-22 introduction to sending functions 1 flow of sending operations this section describes the flow of basic sending operations. Note • before using the send function, it is useful to read the following topics: - main power and control panel power (see chapter 1, "before y...

  • Page 40

    Flow of sending operations 1-23 introduction to sending functions 1 note for instructions on using the optional card reader-d1, see chapter 3, "optional equipment," in the reference guide. ● if the message numeric keys.> appears: ❑ press [dept. Id] ➞ enter the department id using - (numeric keys). ❑...

  • Page 41

    Flow of sending operations 1-24 introduction to sending functions 1 3 place your originals. Note for instructions on placing your originals, see "placing originals," on p. 1-35. 4 specify the destinations. Note • a maximum of 256 destinations can be specified at the same time. (out of the 256 destin...

  • Page 42

    Flow of sending operations 1-25 introduction to sending functions 1 ● if a destination is stored in the address book: ❑ press [address book/server] ➞ select the desired destination. (see "using the address book," on p. 2-2.) ● if a destination is not stored in the address book: ❑ press [new address]...

  • Page 43

    Flow of sending operations 1-26 introduction to sending functions 1 ● if a destination is stored in a one-touch button: ❑ press [one-touch buttons] ➞ select the one-touch button that contains the desired destination. (see "using the one-touch buttons," on p. 2-34.) ● if a destination is stored in a ...

  • Page 44

    Flow of sending operations 1-27 introduction to sending functions 1 ● if you want to specify a destination using a server: ❑ press [address book/server] ➞ search through the directory listing on the server (ldap) to specify the destination. (see "using a server," on p. 2-38.) note a maximum of 64 ne...

  • Page 45

    Flow of sending operations 1-28 introduction to sending functions 1 5 press the scan settings drop-down list ➞ select a scan setting. If you do not see the desired scan setting, press [ ▼] or [▲] to scroll through the list. To change the scan mode settings, select [option] from the scan settings dro...

  • Page 46

    Flow of sending operations 1-29 introduction to sending functions 1 6 press [send settings] ➞ enter the send settings ➞ press [done]. Note for instructions on specifying the send settings, see "sending methods," on p. 5-2..

  • Page 47

    Flow of sending operations 1-30 introduction to sending functions 1 7 press the file format drop-down list ➞ select a file format. This part of the procedure is not necessary if any one of the following is true: - an i-fax address is specified as the destination - a user inbox is specified as the de...

  • Page 48

    Flow of sending operations 1-31 introduction to sending functions 1 note • for more information on the different file formats, see "file formats," in the glossary on p. 13-12. • if [pdf (compct)] is selected as the file format, set the jpeg compression ratio in tx settings in communications settings...

  • Page 49

    Flow of sending operations 1-32 introduction to sending functions 1 note • to display [access number], set the access number management to 'on'. To access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/access to address book] ➞ [access number managem...

  • Page 50

    Flow of sending operations 1-33 introduction to sending functions 1 10 if you want to cancel sending, press (stop). Note • you can press the (stop) button to cancel a send job that is being scanned. • for instructions on canceling a send job, see "canceling a job," on p. 1-42. • you can also cancel ...

  • Page 51

    Flow of sending operations 1-34 introduction to sending functions 1 13 if department id management is set, press (id). Note for instructions on using department id management, see chapter 6, "system manager settings," in the reference guide..

  • Page 52: Placing Originals

    Placing originals 1-35 introduction to sending functions 1 placing originals you can use the color imagerunner c3200 to scan originals only if the optional color image reader-c1 and platen cover type g are attached, or if the optional color image reader-c1 and feeder (dadf-k1) are attached. Place yo...

  • Page 53: Orientation

    Placing originals 1-36 introduction to sending functions 1 orientation you can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or the back edge of the feeder. Note • if the t...

  • Page 54: Platen Glass

    Placing originals 1-37 introduction to sending functions 1 platen glass you should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies into memory. You should also place the original on the platen glass when yo...

  • Page 55

    Placing originals 1-38 introduction to sending functions 1 the surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen...

  • Page 56

    Placing originals 1-39 introduction to sending functions 1 important • if you are placing the original on the platen glass, the size of the original is detected after the feeder/platen cover is closed. Be sure to close the feeder/platen cover before scanning. • if the original contains fine text or ...

  • Page 57: Feeder (Dadf-K1) (Optional)

    Placing originals 1-40 introduction to sending functions 1 feeder (dadf-k1) (optional) you should use the feeder when you want to scan several originals at the same time. Place the originals in the feeder and press (start). The machine automatically feeds the originals onto the platen glass and scan...

  • Page 58

    Placing originals 1-41 introduction to sending functions 1 2 neatly place your originals with the side to be scanned face up in the original supply tray. Place your originals as far into the feeder as they will go, until the original set indicator is lit. Important • do not add or remove originals w...

  • Page 59: Canceling A Job

    Canceling a job 1-42 introduction to sending functions 1 canceling a job this section explains how to cancel a send job in several ways. Using the touch panel display you can cancel a send job by pressing [cancel], when the job has been scanned with the optional color image reader-c1 attached. 1 pre...

  • Page 60: Using The Stop Key

    Canceling a job 1-43 introduction to sending functions 1 using the stop key you can cancel a send job by pressing (stop), when the job has been scanned with the optional color image reader-c1 attached. Note you can press (stop) only to cancel a send job that is being scanned. 1 press (stop). The sen...

  • Page 61

    Canceling a job 1-44 introduction to sending functions 1 using the system monitor screen you can cancel a send job while it is waiting to be processed, or while it is being sent. 1 press [system monitor]. 2 press [send]..

  • Page 62

    Canceling a job 1-45 introduction to sending functions 1 3 press [status]. 4 select the job to be canceled ➞ press [cancel]. If the job that you want to cancel is not displayed, press [ ▼] or [▲] to scroll through the list. You cannot select multiple jobs and cancel them all at once. Select and canc...

  • Page 63

    Canceling a job 1-46 introduction to sending functions 1 5 press [yes]. If you do not want to cancel the send job, press [no]. The message appears for approximately two seconds on the touch panel display. The send job is canceled. Note the canceled job is displayed as (no good) on the log screen. 6 ...

  • Page 64: Basic Sending Methods

    Chapter 2-1 2 basic sending methods this chapter describes how to specify, check, change, and erase destinations. Specifying destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 using the address book . . . . . . . . . . . . . . . . . ....

  • Page 65: Specifying Destinations

    Specifying destinations 2-2 basic sending methods 2 specifying destinations this section describes how to specify a destination for a send job. You can select a destination stored in the address book or a one-touch button, or specify a new address altogether. You can also recall the destinations and...

  • Page 66

    Specifying destinations 2-3 basic sending methods 2 2 select the desired destination from the address book. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private address book: ❑ press [access number]. ❑ enter the acces...

  • Page 67

    Specifying destinations 2-4 basic sending methods 2 ❑ select the destination ➞ press [ok]. ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. You can select multiple destinations. ...

  • Page 68: Using The New Address Tab

    Specifying destinations 2-5 basic sending methods 2 the selected destination appears on the send basic features screen. Note • to display [access number], set access number management to 'on'. To access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/...

  • Page 69: Specifying An E-Mail Address

    Specifying destinations 2-6 basic sending methods 2 specifying an e-mail address this mode enables you to specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. 1 press [new address] ➞ [e-mail]. 2 press [e-mail address]..

  • Page 70

    Specifying destinations 2-7 basic sending methods 2 3 enter the e-mail address ➞ press [ok]. You can enter up to 128 characters for the e-mail address. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note for instructions on entering characters, see chapter 2, "b...

  • Page 71: Specifying An I-Fax Address

    Specifying destinations 2-8 basic sending methods 2 specifying an i-fax address this mode enables you to specify a new i-fax address. Regardless of the distance and area, i-fax helps you to reduce transmission cost by making transactions via the internet. You can enter an i-fax address directly from...

  • Page 72

    Specifying destinations 2-9 basic sending methods 2 2 press the mode drop-down list ➞ select [simple] or [full]. [simple]: sends scanned data as an image via the internet. [full]: sends scanned data as an image via the internet, and enables you to receive a delivery confirmation message telling you ...

  • Page 73

    Specifying destinations 2-10 basic sending methods 2 4 enter the i-fax address ➞ press [ok]. You can enter up to 128 characters for the i-fax address. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note • for instructions on entering characters, see chapter 2, "...

  • Page 74

    Specifying destinations 2-11 basic sending methods 2 6 specify the receiving conditions of the destination ➞ press [ok]. The following conditions are always selected: - paper size: a4/ltr - compression method: mh (modified huffman) - resolution: 200 x 100 dpi and 200 x 200 dpi the paper sizes ltr, l...

  • Page 75

    Specifying destinations 2-12 basic sending methods 2 7 select [on] or [off] for . [on]: sends your i-fax documents via a mail server. This enables you to send documents to destinations via the internet in the same way that you send an e-mail. [off]: does not send your i-fax documents via a server. Y...

  • Page 76: Specifying A File Server

    Specifying destinations 2-13 basic sending methods 2 8 press [ok]. The selected modes are set, and the specified i-fax address appears on the send basic features screen. Important the i-fax address you just specified is not stored in the address book. It is deleted once the document is sent. Note • ...

  • Page 77

    Specifying destinations 2-14 basic sending methods 2 ■ using the keyboard you can specify a file server as the destination directly from the keyboard displayed on the touch panel display. Press [host name], [file path], [user], and [password] to specify the file server settings. ■ using the browse k...

  • Page 78

    Specifying destinations 2-15 basic sending methods 2 the following server protocols may be used: [ftp]: select this protocol if you are sending documents to a computer running sun solaris 2.6 or later, mac os x or later, internet information server 4.0 under windows nt server 4.0, internet informati...

  • Page 79

    Specifying destinations 2-16 basic sending methods 2 4 enter the host name ➞ press [ok]. When ftp is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number. Example: 192.168.100.50:21000 when ftp is selected as the ...

  • Page 80

    Specifying destinations 2-17 basic sending methods 2 6 enter the file path ➞ press [ok]. You can enter up to 128 characters for the file path. Note if you are sending to an imageware document manager folder, enter the folder name set in imageware gateway. 7 press [user]..

  • Page 81

    Specifying destinations 2-18 basic sending methods 2 8 enter the user name ➞ press [ok]. You can enter up to 24 characters when ftp or netware (ipx) is selected as the server protocol for the user name. If 'windows (smb)' is selected as the server protocol, enter the required user name information i...

  • Page 82

    Specifying destinations 2-19 basic sending methods 2 9 press [password]. Setting the password is optional. 10 enter a password ➞ press [ok]. You can enter up to 24 characters (14 characters when windows (smb) is selected as the server protocol) for the password. The password appears as asterisks (**...

  • Page 83

    Specifying destinations 2-20 basic sending methods 2 11 confirm your settings ➞ press [ok]. The specified file server address appears on the send basic features screen. Important the file server that you just specified is not stored in the address book. It is deleted once the document is sent. Note ...

  • Page 84

    Specifying destinations 2-21 basic sending methods 2 ■ using the browse key (windows (smb)) 1 press [new address] ➞ [file]. 2 press the protocol drop-down list ➞ select [windows (smb)]..

  • Page 85

    Specifying destinations 2-22 basic sending methods 2 3 press [browse]. Important after turning the main power on, you must wait for the time set in startup time settings to elapse before pressing [browse]. Network transmission is not possible until this startup time has elapsed. To access startup ti...

  • Page 86

    Specifying destinations 2-23 basic sending methods 2 5 select the desired file server ➞ press [down]. To move up one level, press [up]. If the desired file server is not displayed, press [ ▼] or [▲] to scroll to the desired file server. 6 if the enter network password screen is displayed, enter your...

  • Page 87

    Specifying destinations 2-24 basic sending methods 2 ❑ enter your user name ➞ press [ok]. You can enter up to 128 characters for the user name. ❑ press [password] ➞ enter your network password ➞ press [ok]. You can enter up to 14 characters for the password. After pressing [ok], the password that yo...

  • Page 88

    Specifying destinations 2-25 basic sending methods 2 ❑ confirm your settings ➞ press [ok]. 7 press [down] ➞ select the folder on the specified server to which you want to send your documents ➞ press [ok]. To go down one level, press [down]. To move up one level, press [up]. If the desired folder is ...

  • Page 89

    Specifying destinations 2-26 basic sending methods 2 8 confirm your settings ➞ press [ok]. The file server destination appears on the send basic features screen. Important the file server that you just specified is not stored in the address book. It is deleted once the document is sent. Note • to vi...

  • Page 90

    Specifying destinations 2-27 basic sending methods 2 2 press the protocol drop-down list ➞ select [netware (ipx)]. 3 press [browse]. Important after turning the main power on, you must wait for the time set in startup time settings to elapse before pressing [browse]. Network transmission is not poss...

  • Page 91

    Specifying destinations 2-28 basic sending methods 2 4 press the drop-down list ➞ select [nds] or [bindery] from the drop-down list. [nds]: one of the directory services provided by novell for managing the information of user and server names. Select [nds] when you are using novell netware v.4.X. [b...

  • Page 92

    Specifying destinations 2-29 basic sending methods 2 6 select a folder on the specified server in which you want to log into ➞ press [log in]. If you do not want to log into a folder, press [log in] to log into the novell server. To go down one level, press [down]. To move up one level, press [up]. ...

  • Page 93

    Specifying destinations 2-30 basic sending methods 2 ❑ enter your user name ➞ press [ok]. You can enter up to 24 characters for the user name. ❑ press [password] ➞ enter your network password ➞ press [ok]. You can enter up to 24 characters for the password. After pressing [ok], the password that you...

  • Page 94

    Specifying destinations 2-31 basic sending methods 2 8 confirm your settings ➞ press [ok]. 9 press [down] ➞ select the folder to where you want to send your file ➞ press [ok]. To move up one level, press [up]. If the desired folder is not displayed, press [ ▼] or [▲] to scroll to the desired folder..

  • Page 95: Specifying A User Inbox

    Specifying destinations 2-32 basic sending methods 2 10 confirm your settings ➞ press [ok]. The file server destination appears on the send basic features screen. Important the file server that you just specified is not stored in the address book. It is deleted once the document is sent. Note • to v...

  • Page 96

    Specifying destinations 2-33 basic sending methods 2 1 press [new address] ➞ [store in usr inbox]. 2 select the desired user inbox ➞ press [ok]. User inboxes specified as destinations correspond to the inboxes that appear on the inbox selection screen for the mail box function. If the desired user i...

  • Page 97: Using The One-Touch Buttons

    Specifying destinations 2-34 basic sending methods 2 using the one-touch buttons you can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. Important to use this feature, you must register desti...

  • Page 98

    Specifying destinations 2-35 basic sending methods 2 2 select the desired one-touch button. Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press (one-touch button number) ➞ enter the number for the desired one-touch button using...

  • Page 99: Using The Favorites Buttons

    Specifying destinations 2-36 basic sending methods 2 using the favorites buttons if you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favo...

  • Page 100

    Specifying destinations 2-37 basic sending methods 2 2 select the desired favorites button. The specified destination(s) appear in the destination list on the send basic features screen, and the stored document settings are recalled. Note • to view the detailed information of a selected destination,...

  • Page 101: Using A Server

    Specifying destinations 2-38 basic sending methods 2 using a server you can specify a destination by searching the directory listings on the network using ldap (lightweight directory access protocol) servers. Ldap servers are for looking up a particular piece of information, such as a user name, e-m...

  • Page 102

    Specifying destinations 2-39 basic sending methods 2 2 press the address book/server drop-down list ➞ press [search on server]. 3 press the server to search drop-down list ➞ select the desired server to search. 4 specify the search criteria. Note • for instructions on entering characters, see chapte...

  • Page 103

    Specifying destinations 2-40 basic sending methods 2 ● to use simple search: ❑ press [name], [e-mail], or [fax] ➞ enter the name, e-mail address, or fax number for which to search ➞ press [ok]. You can enter up to 128 characters for the name, e-mail address, or fax number. You can also use - (numeri...

  • Page 104

    Specifying destinations 2-41 basic sending methods 2 ❑ press the search category drop-down list ➞ select the desired search category. The available search categories are: [name]: search by name. [e-mail]: search by e-mail address. [fax]: search by fax number. [organization]: search by organization n...

  • Page 105

    Specifying destinations 2-42 basic sending methods 2 ❑ press the search condition drop-down list ➞ select the desired search condition ➞ press [settings]. You can select from the following search conditions: [contains]: the result must contain the entered name, e-mail address, fax number, organizati...

  • Page 106

    Specifying destinations 2-43 basic sending methods 2 you can enter up to 128 characters for the search criteria. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. ❑ press [add]. To continue adding more search criteria, press [or] or [and] ➞ repeat step 4. [or]: the...

  • Page 107

    Specifying destinations 2-44 basic sending methods 2 5 press [start searching]. To cancel searching, press [cancel]. To cancel searching while the machine is searching for your criteria, press [cancel]. If the machine finds some results before you press [cancel], these search results are displayed. ...

  • Page 108

    Specifying destinations 2-45 basic sending methods 2 ● if the screen below is displayed: ❑ press [user] ➞ enter the user name ➞ press [ok]. You can enter up to 128 characters for the user name. The network password entry screen is displayed if either one of the following is true: if login informatio...

  • Page 109

    Specifying destinations 2-46 basic sending methods 2 ❑ verify the settings ➞ press [ok]. The search results are displayed. Important the number of search results displayed will not exceed the maximum limit set in register ldap server in system settings (from the additional functions screen). If the ...

  • Page 110

    Specifying destinations 2-47 basic sending methods 2 if the optional super g3 fax board is installed, you can also display fax numbers that match the conditions. If the optional super g3 fax board is installed, you can sort and limit the view of the displayed addresses by using the type drop-down li...

  • Page 111

    Specifying destinations 2-48 basic sending methods 2 note • to view the detailed information of a selected destination, select the destination ➞ press [details]. • you can edit a destination from the details screen before you scan your documents. (see "checking/changing a destination," on p. 2-49.) ...

  • Page 112

    Checking/changing a destination 2-49 basic sending methods 2 checking/changing a destination you can check and change a specified destination before you scan your documents. Note • only the destinations specified using the new address tab and destinations obtained through a server can be changed. • ...

  • Page 113

    Checking/changing a destination 2-50 basic sending methods 2 2 if necessary, check or change the destination's information. ● if the screen below is displayed: ❑ check the destination's information ➞ press [done]. ● if the destination has been specified using one of the sending methods in the new ad...

  • Page 114

    Checking/changing a destination 2-51 basic sending methods 2 ● if the destination is obtained via a server: ❑ check or change the destination's information ➞ press [ok]. Change the destination's information in the same way that you specified a new address. (see "using a server," on p. 2-38.) ● if th...

  • Page 115: Erasing A Destination

    Erasing a destination 2-52 basic sending methods 2 erasing a destination you can erase a specified destination from the destination list before you scan your documents. 1 select the destination to be erased. If the destination that you want to erase is not displayed, press [ ▼] or [▲] to scroll to t...

  • Page 116: Basic Scanning Features

    Chapter 3-1 3 basic scanning features this chapter describes the basic scanning features. Selecting a scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 117: Selecting A Scan Mode

    Selecting a scan mode 3-2 basic scanning f eatures 3 selecting a scan mode you can set the scan mode that a document is scanned in. The machine has six preset scan modes: acs 200 x 200 dpi, acs 300 x 300 dpi, black 200 x 200 dpi, black 300 x 300 dpi, acs 600 x 600 dpi, and black 600 x 600 dpi. Acs s...

  • Page 118

    Selecting a scan mode 3-3 basic scanning f eatures 3 2 press the scan settings drop-down list ➞ select a scan mode. If you do not see the desired scan setting, press [ ▼] or [▲] to scroll through the list. When [pdf (compct)] is selected as the file format, if you select a scan mode that has not bee...

  • Page 119

    Selecting a scan mode 3-4 basic scanning f eatures 3 3 press (start). When [pdf (compct)] is selected as the file format, if you select a scan mode that has not been registered for acs, full color, or grayscale 300 x 300 dpi and press (start), a message asking for your confirmation to change the fil...

  • Page 120: Scan Settings

    Scan settings 3-5 basic scanning f eatures 3 scan settings to match the original you are sending, set the document size, resolution, exposure, and original type. Note changed scan settings are not saved. For instructions on saving settings, see "user preset keys," on p. 4-34. Two-sided originals you...

  • Page 121

    Scan settings 3-6 basic scanning f eatures 3 2 select the type of original ➞ press [ok]. [book type]: the front and back sides of the original have the same top-bottom orientation. [calendar type]: the front and back sides of the original have opposite top-bottom orientations. The selected mode is s...

  • Page 122: Document Size

    Scan settings 3-7 basic scanning f eatures 3 document size you can specify the document size before scanning originals whose size you need to manually specify, such as transparencies. Specify the document size as well if you want to scan an 11" x 17" original with an image that extends all the way t...

  • Page 123

    Scan settings 3-8 basic scanning f eatures 3 3 press [document size select]. 4 select the document size. ● if you want to scan a standard document size: ❑ select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the perip...

  • Page 124

    Scan settings 3-9 basic scanning f eatures 3 ● if you want to scan a nonstandard document size: ❑ press [other size]. ❑ enter the size of the document using the numeric keys on the touch panel display. ❑ press [x] (width) ➞ enter a value. ❑ press [y] (length) ➞ enter a value. ❑ press [ok]. X y scann...

  • Page 125

    Scan settings 3-10 basic scanning f eatures 3 if you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen. The display returns to the document size select screen. Note • if you make a mistake when entering values on the touch panel disp...

  • Page 126

    Scan settings 3-11 basic scanning f eatures 3 note • to select a registered size, you need to register the document size beforehand. (see "registering the specified document size," on p. 3-12.) • the registered document size is displayed on top of the key in which it is registered. 5 press [done] ➞ ...

  • Page 127

    Scan settings 3-12 basic scanning f eatures 3 registering the specified document size 1 press the scan settings drop-down list ➞ press [option]. 2 press [document size select]..

  • Page 128

    Scan settings 3-13 basic scanning f eatures 3 3 press [other size]. 4 press [register size]..

  • Page 129

    Scan settings 3-14 basic scanning f eatures 3 5 press [registered size 1] or [registered size 2] ➞ enter the document size using the numeric keys on the touch panel display. ❑ press [x] (width) ➞ enter a value. ❑ press [y] (length) ➞ enter a value. ❑ press [ok]. If you enter a value outside the sett...

  • Page 130: Resolution

    Scan settings 3-15 basic scanning f eatures 3 note pressing [cancel] ➞ [done] ➞ [cancel] only stores the new document sizes in the selected key ([registered size 1] or [registered size 2]), but does not activate them. If you press [ok] ➞ [done] ➞ [ok], the new document sizes are stored in the select...

  • Page 131

    Scan settings 3-16 basic scanning f eatures 3 3 press the resolution drop-down list ➞ select a resolution ➞ press [ok]. When [pdf (compct)] is selected as the file format, if you specify the resolution as other than [300x300 dpi] and press [ok], a message asking for your confirmation to change the f...

  • Page 132: Manual Exposure Adjustment

    Scan settings 3-17 basic scanning f eatures 3 scan exposure and original type settings you can set the scan exposure and select the original type before scanning the original. Manual exposure adjustment you can manually adjust the scan exposure to the most appropriate level for the original. 1 place...

  • Page 133

    Scan settings 3-18 basic scanning f eatures 3 3 press [ ] or [ ] to adjust the scanning exposure ➞ press [ok]. Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. The selected mode is set, and the display returns...

  • Page 134: Original Type Selection

    Scan settings 3-19 basic scanning f eatures 3 original type selection you can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. Important • combinations of these three modes (...

  • Page 135

    Scan settings 3-20 basic scanning f eatures 3 1 place your originals ➞ specify the destination. For more information on specifying the destination, see chapter 2, "basic sending methods." 2 press the scan settings drop-down list ➞ press [option]. 3 press the original type drop-down list ➞ select the...

  • Page 136

    Scan settings 3-21 basic scanning f eatures 3 ● if you want to adjust the text/photo processing priority level for [text/photo]: ❑ press the original type drop-down list ➞ press [priority level]. ❑ adjust to give the degree of priority to text or photo ➞ press [ok] ➞ [ok]. [text priority]: priority ...

  • Page 137

    Scan settings 3-22 basic scanning f eatures 3 note • to cancel the scan settings, press the scan settings drop-down list ➞ press [option] ➞ [cancel]. • if the preview key is lit, the preview display setting is turned on, and you can verify the images from the preview screen before sending your docum...

  • Page 138

    Scan settings 3-23 basic scanning f eatures 3 3 press [a] ➞ [ok]. The scanning exposure is automatically adjusted to the level best suited to the quality of the original. The selected mode is set, and the display returns to the send basic features screen. Note automatic exposure may not work with tr...

  • Page 139: Changing Color Modes

    Changing color modes 3-24 basic scanning f eatures 3 changing color modes this machine comes with two automatic color selection features. Automatic color selection (full color/grayscale) detects and distinguishes color originals from grayscale originals, while automatic color selection (full color/b...

  • Page 140

    Changing color modes 3-25 basic scanning f eatures 3 2 press the scan settings drop-down list ➞ press [option]. 3 press the color selection drop-down list ➞ press [auto-color select (full color/grayscale)] ➞ [ok]. The selected mode is set, and the display returns to the send basic features screen. 4...

  • Page 141

    Changing color modes 3-26 basic scanning f eatures 3 note • to cancel the scan settings, press the scan settings drop-down list ➞ press [option] ➞ [cancel]. • if the preview key is lit, the preview display setting is turned on, and you can verify the images from the preview screen before sending you...

  • Page 142

    Changing color modes 3-27 basic scanning f eatures 3 3 press the color selection drop-down list ➞ press [auto-color select (full color/black-and-white)] ➞ [ok]. When [pdf (compct)] is selected as the file format, if you specify [auto-color select (full color/black-and-white)] as the color mode and p...

  • Page 143: Full Color

    Changing color modes 3-28 basic scanning f eatures 3 full color the full color mode always scans in color regardless of whether the original is in color or black-and-white. If either of the automatic color selection modes are selected, originals that contain few color sections, or originals with lig...

  • Page 144

    Changing color modes 3-29 basic scanning f eatures 3 3 press the color selection drop-down list ➞ press [full color] ➞ [ok]. The selected mode is set, and the display returns to the send basic features screen. 4 press (start). If the original is placed on the platen glass, follow the instructions th...

  • Page 145: Grayscale

    Changing color modes 3-30 basic scanning f eatures 3 grayscale the grayscale mode always scans in grayscale regardless of whether the original is in color or black-and-white. 1 place your originals ➞ specify the destination. For more information on specifying the destination, see chapter 2, "basic s...

  • Page 146: Black-and-White

    Changing color modes 3-31 basic scanning f eatures 3 4 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scanning is complete, press [done]. Scanning starts. The scanned data is se...

  • Page 147

    Changing color modes 3-32 basic scanning f eatures 3 3 press the color selection drop-down list ➞ press [black and white] ➞ [ok]. When [pdf (compct)] is selected as the file format, if you specify [black and white] as the color mode and press [ok], a message asking for your confirmation to change th...

  • Page 148: Special Scanning Features

    Chapter 4-1 4 special scanning features this chapter describes how to set special scanning features. Two-page separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 frame erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 149: Two-Page Separation

    Two-page separation 4-2 special scanning f eatures 4 two-page separation this mode enables you to scan facing pages in a book or bound original to fit onto separate pages. Important • the two-page separation mode cannot be used together with the document size select (11x17+, other size), two-sided o...

  • Page 150

    Two-page separation 4-3 special scanning f eatures 4 3 press [special features]. 4 press [two-page separation]. The selected mode is set. 5 press [done] ➞ [ok]. The display returns to the send basic features screen..

  • Page 151

    Two-page separation 4-4 special scanning f eatures 4 6 press (start). Follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scanning is complete, press [done]. Scanning starts. The scanned data is sent to the specified destination when scanning i...

  • Page 152: Frame Erase

    Frame erase 4-5 special scanning f eatures 4 frame erase this mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three frame erase modes are available. Important a combination of the three frame erase modes cannot be set. If you select one...

  • Page 153: Original Frame Erase

    Frame erase 4-6 special scanning f eatures 4 original frame erase important the original frame erase mode cannot be used together with the document size select (11x17+, auto, and other size) or different size originals modes. 1 place your originals ➞ specify the destination. For more information on ...

  • Page 154

    Frame erase 4-7 special scanning f eatures 4 4 press [original frame erase]. 5 press [-] or [+] to set the frame erase width. Note • to enter values in millimeters, press [mm]. • when entering values in millimeters, you can also use - (numeric keys), and (clear) to clear your entries. • you can chan...

  • Page 155

    Frame erase 4-8 special scanning f eatures 4 ● if you want to set the top, left, right, and bottom widths independently: ❑ press [adjust each dim.]. ❑ select the frame erase border(s) ➞ press [-] or [+] to set the respective frame erase width(s) ➞ press [next]. To return to the screen for setting th...

  • Page 156

    Frame erase 4-9 special scanning f eatures 4 7 press [done] ➞ [ok]. The display returns to the send basic features screen. 8 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scann...

  • Page 157: Book Frame Erase

    Frame erase 4-10 special scanning f eatures 4 book frame erase important the book frame erase mode cannot be used together with the document size select (11x17+, auto, and other size) or different size originals modes. 1 place your original on the platen glass ➞ specify the destination. For more inf...

  • Page 158

    Frame erase 4-11 special scanning f eatures 4 4 press [book frame erase]. 5 press [-] or [+] to set the frame erase widths. Note • to enter values in millimeters, press [mm]. • when entering values in millimeters, you can also use - (numeric keys), and (clear) to clear your entries. • you can change...

  • Page 159

    Frame erase 4-12 special scanning f eatures 4 ● if you want to set the top, left, center, right, and bottom widths independently: ❑ press [adjust each dim.]. ❑ select the frame erase border(s) ➞ press [-] or [+] to set their respective frame erase width(s) ➞ press [next]. To return to the screen for...

  • Page 160: Binding Erase

    Frame erase 4-13 special scanning f eatures 4 7 press [done] ➞ [ok]. The display returns to the send basic features screen. 8 press (start). Scanning starts. The scanned data is sent to the specified destination when scanning is complete. Important if the original contains fine text or print, such a...

  • Page 161

    Frame erase 4-14 special scanning f eatures 4 2 press the scan settings drop-down list ➞ press [option]. 3 press [special features] ➞ [frame erase]. If necessary, see the screen shot in step 3 of "original frame erase," on p. 4-6. 4 press [binding erase] ➞ select the border where the binding holes a...

  • Page 162

    Frame erase 4-15 special scanning f eatures 4 5 press [-] or [+] to set the frame erase width ➞ press [ok]. The selected mode is set, and the display returns to the special features screen. Note • to enter values in millimeters, press [mm]. • when entering values in millimeters, you can also use - (...

  • Page 163

    Frame erase 4-16 special scanning f eatures 4 note • to cancel this setting, press the scan settings drop-down list ➞ press [option] ➞ [special features] ➞ [frame erase] ➞ [cancel]. • to cancel the scan settings, press the scan settings drop-down list ➞ press [option] ➞ [cancel]. • if the preview ke...

  • Page 164: Different Size Originals

    Different size originals 4-17 special scanning f eatures 4 different size originals this mode enables you to scan different size originals together. However, the length (vertical direction) of the different paper sizes must be the same. For example, ltr and 11" x 17", or stmt and ltrr paper sizes ca...

  • Page 165

    Different size originals 4-18 special scanning f eatures 4 3 press [special features] ➞ [different size originals]. The selected mode is set. 4 press [done] ➞ [ok]. The display returns to the send basic features screen. 5 press (start). If the original is placed on the platen glass, follow the instr...

  • Page 166: Job Build

    Job build 4-19 special scanning f eatures 4 job build this mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document, after all the batches h...

  • Page 167

    Job build 4-20 special scanning f eatures 4 2 press the scan settings drop-down list ➞ [option]. 3 press special features ➞ [job build]. The selected mode is set. 4 press [done] ➞ [ok]. The display returns to the send basic features screen..

  • Page 168

    Job build 4-21 special scanning f eatures 4 5 press (start). Scanning starts. Note • to cancel scanning, press [cancel] or (stop). • to cancel this setting, press the scan settings drop-down list ➞ press [option] ➞ [special features] ➞ [job build]. • to cancel the scan settings, press the scan setti...

  • Page 169

    Job build 4-22 special scanning f eatures 4 ● if the original is two-sided: ❑ press [2-sided original]. ❑ select the type of two-sided original ➞ press [ok]. [book type]: the front and back sides of the original have the same top-bottom orientation. [calendar type]: the front and back sides of the o...

  • Page 170

    Job build 4-23 special scanning f eatures 4 7 after the last batch of originals is scanned, press [done]. The scanned data is sent to the specified destination. Note if the preview key is lit, the preview display setting is turned on, and you can verify the images from the preview screen before send...

  • Page 171: Adjusting The Contrast

    Adjusting the contrast (sharpness) 4-24 special scanning f eatures 4 adjusting the contrast (sharpness) this mode enables you to scan original images with a sharper or softer contrast. To scan text or lines sharply, use the [high] setting. To scan originals containing printed photographs or other ha...

  • Page 172

    Adjusting the contrast (sharpness) 4-25 special scanning f eatures 4 3 press [special features] ➞ [sharpness]. 4 press [low] or [high] to adjust the sharpness ➞ press [ok]. To scan text or lines clearly, use the [high] setting. To scan originals containing printed photographs or other halftones, use...

  • Page 173

    Adjusting the contrast (sharpness) 4-26 special scanning f eatures 4 6 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scanning is complete, press [done]. Scanning starts. The sc...

  • Page 174: Image Quality Adjustment

    Image quality adjustment 4-27 special scanning f eatures 4 image quality adjustment you can make settings that adjust the scan exposure. If you select [a] (auto) as the scan exposure on the scan settings screen, the scan exposure is automatically adjusted. The following two types of scan exposure ad...

  • Page 175

    Image quality adjustment 4-28 special scanning f eatures 4 2 press the scan settings drop-down list ➞ press [option]. 3 press [a] ➞ [special features]. 4 press [image qty adjustment]..

  • Page 176

    Image quality adjustment 4-29 special scanning f eatures 4 5 press [remove background]. If the background color remains or if you want to make the background color darker when the original is scanned in the remove background mode, make fine adjustment to the density of the background color. If you w...

  • Page 177

    Image quality adjustment 4-30 special scanning f eatures 4 6 press [ok] ➞ [done] ➞ [ok]. The selected mode is set, and the display returns to the send basic features screen. 7 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display...

  • Page 178: Prevent Bleeding

    Image quality adjustment 4-31 special scanning f eatures 4 prevent bleeding this mode enables you to scan originals by preventing the original image on the reverse side of thin originals from bleeding through and being scanned as well. 1 place your originals ➞ specify the destination. For more infor...

  • Page 179

    Image quality adjustment 4-32 special scanning f eatures 4 4 press [prevent bleed-thru]. If you want to make fine adjustments to the density, press [fine adjustment] ➞ press [-] or [+] to specify the amount of bleeding that you want to prevent ➞ press [ok]. [-]: this setting prevents dark areas on t...

  • Page 180

    Image quality adjustment 4-33 special scanning f eatures 4 6 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scanning is complete, press [done]. Scanning starts. The scanned data...

  • Page 181: User Preset Keys

    User preset keys 4-34 special scanning f eatures 4 user preset keys you can set any possible combination of scan settings and store them in a user preset key in memory. There are eight user preset keys, six of which have preset scan modes already set from the factory. The remaining two user preset k...

  • Page 182

    User preset keys 4-35 special scanning f eatures 4 2 specify the scan settings that you want to store. Note in the example above, the document size select and the job build modes are specified. 3 press [store/erase]..

  • Page 183

    User preset keys 4-36 special scanning f eatures 4 4 select a user preset key for storing the scan settings ➞ press [store]. The icons that are displayed are explained below: note • keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of ...

  • Page 184

    User preset keys 4-37 special scanning f eatures 4 ● if you select a key without settings: ❑ a screen appears, asking for your confirmation to store the settings. Press [yes]. To cancel storing the settings, press [no]. Once the settings are stored, the message appears for approximately two seconds ...

  • Page 185: Naming A User Preset Key

    User preset keys 4-38 special scanning f eatures 4 5 press [done] ➞ [ok]. The display returns to the send basic features screen. Note you can also assign a name to a user preset key by pressing [register name]. Naming a user preset key 1 press the scan settings drop-down list ➞ press [option]. 2 pre...

  • Page 186

    User preset keys 4-39 special scanning f eatures 4 3 select a user preset key to name ➞ press [register name]. Note • keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. • if you select a key that already has settings stored ...

  • Page 187: Erasing Scan Settings

    User preset keys 4-40 special scanning f eatures 4 note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • if you press [ok] without entering any characters, the key name reverts to its current name (default p1 to p8). 5 press [done] ➞ [ok]. The d...

  • Page 188

    User preset keys 4-41 special scanning f eatures 4 3 select the user preset key with the scan settings that you want to erase ➞ press [erase]. A screen appears, asking for your confirmation to erase the settings. Important make sure to check the settings before erasing them. Note • keys that already...

  • Page 189

    User preset keys 4-42 special scanning f eatures 4 the message appears for approximately two seconds on the touch panel display. The stored scan settings are erased. Note key names are not erased. For instructions on changing a key name, see "naming a user preset key," on p. 4-38. 5 press [done] ➞ [...

  • Page 190: Sending Documents

    Chapter 5-1 5 sending documents this chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 sendin...

  • Page 191: Sending Methods

    Sending methods 5-2 sending documents 5 sending methods you can enter a subject line, message body text, and an e-mail, i-fax, or file server address to which to send documents. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you se...

  • Page 192

    Sending methods 5-3 sending documents 5 note • for instructions on placing your originals, see "placing originals," on p. 1-35. • for instructions on specifying an e-mail address, see "specifying an e-mail address," on p. 2-6. • for instructions on specifying addresses stored in the address book, se...

  • Page 193

    Sending methods 5-4 sending documents 5 3 enter the name of the document that you want to send ➞ press [ok]. You can enter up to 24 characters for the document's name. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note • for instructions on entering characters,...

  • Page 194

    Sending methods 5-5 sending documents 5 4 press [subject]. 5 enter the subject of the e-mail message ➞ press [ok]. You can enter up to 40 characters for the subject. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note • for instructions on entering characters, s...

  • Page 195

    Sending methods 5-6 sending documents 5 6 press [message]. 7 enter the message body text ➞ press [ok]. You can enter up to 140 characters for the e-mail message. A hard return is counted as one character. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note for i...

  • Page 196

    Sending methods 5-7 sending documents 5 8 press [reply-to]. 9 select the reply-to address. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private address book: ❑ press [access number]..

  • Page 197

    Sending methods 5-8 sending documents 5 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel entering the access number...

  • Page 198

    Sending methods 5-9 sending documents 5 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. If the desired reply-to address is not displayed, press [ ▼] or [▲] to scroll to the desi...

  • Page 199

    Sending methods 5-10 sending documents 5 10 press [sender's names (tti)]. 11 select a sender's name ➞ press [ok]. The name registered under is selected by default. If the desired sender's name is not displayed, press [ ▼] or [▲] to scroll to the desired sender's name. You can also enter the number o...

  • Page 200

    Sending methods 5-11 sending documents 5 12 press the e-mail priority drop-down list ➞ select a priority for your e-mail message. 13 press [done]. The display returns to the send basic features screen..

  • Page 201

    Sending methods 5-12 sending documents 5 14 press the file format drop-down list ➞ select a file format. File formats: [tiff/jpeg]: sends images in either the tiff (black-and-white) or jpeg (grayscale/color) format. [mtiff/pdf]: enables you to insert multiple images into a single mtiff or pdf file. ...

  • Page 202

    Sending methods 5-13 sending documents 5 note • in order to view a jpeg file, a software application that supports the jpeg file format is required. • in order to view a tiff or mtiff file, a software application that supports tiff or mtiff file formats (such as imaging for windows) is required. • i...

  • Page 203: Sending An I-Fax

    Sending methods 5-14 sending documents 5 sending an i-fax you can scan a document, and send it to a destination via the internet as an i-fax. An i-fax can only be sent to machines that can receive faxes through the internet. You can add the document's name, a subject line, message body text, reply-t...

  • Page 204

    Sending methods 5-15 sending documents 5 2 press [send doc. Name]. 3 enter the name of the document that you want to send ➞ press [ok]. You can enter up to 24 characters for the document's name. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note • for instructi...

  • Page 205

    Sending methods 5-16 sending documents 5 - if you do not set the document's name: the file name prefix is generated by the job number (0001 to 4999) and three digits that signify the page number of the image. Example: 1042_002.Tif 4 press [subject]. 5 enter the subject of your i-fax ➞ press [ok]. Yo...

  • Page 206

    Sending methods 5-17 sending documents 5 6 press [message]. 7 enter the message body text ➞ press [ok]. You can enter up to 140 characters for the message. A hard return is counted as one character. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note for instruc...

  • Page 207

    Sending methods 5-18 sending documents 5 8 press [reply-to]. 9 select the reply-to address. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private address book: ❑ press [access number]..

  • Page 208

    Sending methods 5-19 sending documents 5 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel entering the access numbe...

  • Page 209

    Sending methods 5-20 sending documents 5 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. If the desired reply-to address is not displayed, press [ ▼] or [▲] to scroll to the des...

  • Page 210

    Sending methods 5-21 sending documents 5 10 press [sender's names (tti)]. 11 select a sender's name ➞ press [ok]. The name registered under is selected by default. If the desired sender's name is not displayed, press [ ▼] or [▲] to scroll to the desired sender's name. You can also enter the number o...

  • Page 211

    Sending methods 5-22 sending documents 5 note • to use this feature, you must store sender names beforehand. (see "registering sender names," on p. 1-16.) • if you set the unit's name in tx settings, the unit's name is automatically registered as . To set the unit's name, press (additional functions...

  • Page 212

    Sending methods 5-23 sending documents 5 sending a job to a file server you can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. 1 place your originals ➞ specify...

  • Page 213

    Sending methods 5-24 sending documents 5 2 press [send doc. Name]. 3 enter the name of the document that you want to send ➞ press [ok]. You can enter up to 24 characters for the document's name. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Important if you use...

  • Page 214

    Sending methods 5-25 sending documents 5 note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • when you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file form...

  • Page 215

    Sending methods 5-26 sending documents 5 5 press the file format drop-down list ➞ select a file format. File formats: [tiff/jpeg]: sends images in either the tiff (black-and-white) or jpeg (grayscale/color) format. [mtiff/pdf]: enables you to insert multiple images into a single mtiff or pdf file. S...

  • Page 216

    Sending methods 5-27 sending documents 5 note • in order to view a jpeg file, a software application that supports the jpeg file format is required. • in order to view a tiff or mtiff file, a software application that supports the tiff or mtiff file formats (such as imaging for windows) is required....

  • Page 217

    Sending methods 5-28 sending documents 5 sending a job to a user inbox you can scan a document and store it in a user inbox. If you include a user inbox as one of the destinations to which you are sending your document, the document is stored in the selected user inbox for later use. Documents store...

  • Page 218

    Sending methods 5-29 sending documents 5 note • for instructions on placing your originals, see "placing originals," on p. 1-35. • for instructions on specifying a user inbox as a destination, see "specifying a user inbox," on p. 2-32. • for instructions on specifying addresses and settings using th...

  • Page 219

    Sending methods 5-30 sending documents 5 note for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. 4 press [done]. The display returns to the send basic features screen. 5 press (start). If the original is placed on the platen glass, follow the instruct...

  • Page 220: Delaying A Send Job

    Sending methods 5-31 sending documents 5 delaying a send job the delayed send mode enables you to store a send job in memory, and have it sent at a later time. Note • you can reserve up to 120 jobs for delayed sending. However, the actual number of jobs that can be reserved may be less than 120, dep...

  • Page 221

    Sending methods 5-32 sending documents 5 2 press [delayed send]. 3 enter the send time using - (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.M. ➞ 0705 11:18 p.M. ➞ 2318 if you set a time earlier than the current time, the document will ...

  • Page 222

    Sending methods 5-33 sending documents 5 5 press (start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (start) once for each original. When scanning is complete, press [done]. Scanning starts. The document is stored in memory, ...

  • Page 223: Previewing Originals

    Previewing originals 5-34 sending documents 5 previewing originals this feature enables you to preview the scanned data of your originals before sending it. You can verify the scanned data of your originals on the preview screen. Note the default setting is off. 1 place your originals ➞ specify the ...

  • Page 224

    Previewing originals 5-35 sending documents 5 note • for instructions on placing your original, see "placing originals," on p. 1-35. • for instructions on specifying addresses stored in the address book, see "using the address book," on p. 2-2. • for instructions on specifying addresses not register...

  • Page 225

    Previewing originals 5-36 sending documents 5 to preview a specific page number, enter the page number using - (numeric keys) ➞ press [ok]. You can also press [ ] or [ ] to scroll through and preview the previous and next pages of your document. The image of the selected page is displayed on the pre...

  • Page 226: Job Done Notice

    Job done notice 5-37 sending documents 5 job done notice you can send a job done notice to a specified e-mail address to notify you when a send job is complete. Important to send a job done notice, you need to store e-mail addresses in the address book beforehand. (see "storing new addresses," on p....

  • Page 227

    Job done notice 5-38 sending documents 5 2 select the destination where the job done notice is to be sent. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private address book: ❑ press [access number]. ❑ enter the access...

  • Page 228

    Job done notice 5-39 sending documents 5 ❑ select the destination ➞ press [ok]. ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. If the desired e-mail address is not displayed, p...

  • Page 229

    Job done notice 5-40 sending documents 5 note • you cannot select multiple destinations. • to display [access number], set the access number management to 'on'. To access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/access to address book] ➞ [acces...

  • Page 230: Job Recall

    Job recall 5-41 sending documents 5 job recall you can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. Important • the machine considers any one of the following operations a send job: - when settings, such as the destination, scan...

  • Page 231

    Job recall 5-42 sending documents 5 2 select [1 before], [2 before], or [3 before] ➞ confirm the settings ➞ press [ok]. The display returns to the send basic features screen. Note • you can also check which send jobs are stored in memory other than the currently displayed send job by pressing [ ▼] o...

  • Page 232: Receiving Documents

    Chapter 6-1 6 receiving documents this chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving print, fax, and i-fax documents . . . . . . . . . . ...

  • Page 233

    Receiving print, fax, and i-fax documents 6-2 receiving documents 6 receiving print, fax, and i-fax documents ■ receiving print jobs the machine receives and prints print jobs sent from a computer. ■ receiving i-fax and fax documents the i-fax function is similar to e-mail. However, instead of sendi...

  • Page 234: Receiving Documents

    Receiving print, fax, and i-fax documents 6-3 receiving documents 6 receiving documents 1 when documents are being received, the processing/data indicator on the control panel flashes a green light. Note during reception, the transaction number and information related to the sender are displayed on ...

  • Page 235: Setting The Memory Lock Mode

    Receiving print, fax, and i-fax documents 6-4 receiving documents 6 3 the document is printed. The processing/data indicator goes out when documents stored in memory are printed. Note • if there is no paper on which the received documents can be printed, the received documents are stored in memory. ...

  • Page 236: Memory Rx Inbox Settings

    Receiving print, fax, and i-fax documents 6-5 receiving documents 6 memory rx inbox settings there may be occasions when you want the i-fax to store all incoming documents in memory until you are ready to print or send them. Locking the i-fax to receive and store all documents in memory is called me...

  • Page 237

    Receiving print, fax, and i-fax documents 6-6 receiving documents 6 2 press [communications settings]. Note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 3 press [memory rx inbox settings]..

  • Page 238

    Receiving print, fax, and i-fax documents 6-7 receiving documents 6 4 press [memory rx inbox password]. 5 enter the desired password using - (numeric keys) ➞ press [ok]. If you do not want to set the memory rx inbox with a password, do not enter any number. You cannot store a password with only zero...

  • Page 239

    Receiving print, fax, and i-fax documents 6-8 receiving documents 6 storing received i-fax documents in memory you can set the machine to store documents received by i-fax into memory without printing them. This is referred to as memory lock. You can later check the received documents in the memory ...

  • Page 240

    Receiving print, fax, and i-fax documents 6-9 receiving documents 6 3 select [on] or [off] ➞ press [ok]. The selected mode is set. Important if the message does not appear, set the i-fax memory lock setting on the memory rx inbox screen to 'on'. (see chapter 4, "storing received documents," in the m...

  • Page 241

    Receiving print, fax, and i-fax documents 6-10 receiving documents 6 2 press [memory rx inbox settings] ➞ [memory lock start time]. 3 select [everyday], [select days], or [off]..

  • Page 242

    Receiving print, fax, and i-fax documents 6-11 receiving documents 6 ● if you select [everyday]: ❑ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [ok]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-ho...

  • Page 243

    Receiving print, fax, and i-fax documents 6-12 receiving documents 6 ● if you select [select days]: ❑ select a day ([sun] to [sat]) ➞ select a number ([1] to [5]). ❑ enter the start time using - (numeric keys) ➞ press [ok]. You can store up to five different start times. Enter all four digits of the...

  • Page 244

    Receiving print, fax, and i-fax documents 6-13 receiving documents 6 ● if you select [off]: ❑ press [ok]. If you select [off], memory lock is not automatically turned 'on' at a specified time. You can turn memory lock 'on' or 'off' manually using the i-fax memory lock setting on the memory rx inbox ...

  • Page 245

    Receiving print, fax, and i-fax documents 6-14 receiving documents 6 memory lock end time settings you can set memory lock to end automatically at a specified time. Note the default setting is 'off'. 1 press (additional functions) ➞ [system settings] ➞ [communications settings]. If necessary, see th...

  • Page 246

    Receiving print, fax, and i-fax documents 6-15 receiving documents 6 3 select [everyday], [select days], or [off]. ● if you select [everyday]: ❑ select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) ➞ press [ok]. You can store up to five different end times. Enter all four digits ...

  • Page 247

    Receiving print, fax, and i-fax documents 6-16 receiving documents 6 ● if you select [select days]: ❑ select a day ([sun] to [sat]) ➞ select a number ([1] to [5]). ❑ enter the end time using - (numeric keys) ➞ press [ok]. You can store up to five different end times. Enter all four digits of the tim...

  • Page 248

    Receiving print, fax, and i-fax documents 6-17 receiving documents 6 ● if you select [off]: ❑ press [ok]. If you select [off], memory lock is not automatically turned 'off' at a specified time. You can turn memory lock 'on' or 'off' manually using the i-fax memory lock setting on the memory rx inbox...

  • Page 249

    Receiving print, fax, and i-fax documents 6-18 receiving documents 6 forwarding received documents if you receive an i-fax document, and it conforms to the specified forwarding conditions, the document is automatically forwarded to the specified destination. You can register the forwarding condition...

  • Page 250: Erasing Received Documents

    Receiving print, fax, and i-fax documents 6-19 receiving documents 6 3 select the desired forwarding setting ➞ press [validate/ invalidate]. [validate]: the received document is forwarded to the specified destination if it matches the forwarding conditions. [invalidate]: the received document is not...

  • Page 251

    Receiving print, fax, and i-fax documents 6-20 receiving documents 6 1 press [mail box]. 2 select [memory rx inbox] or [conf. Fax inbox]. [memory rx inbox]: to select a received document that has been stored in the memory rx inbox. [conf. Fax inbox]: to select a received document that has been forwa...

  • Page 252

    Receiving print, fax, and i-fax documents 6-21 receiving documents 6 3 select the desired inbox ➞ select the document that you want to erase ➞ press [erase]. In the example above, [memory rx inbox] in memory rx inbox is selected. Memory rx inbox contains only one inbox. If the desired inbox is not d...

  • Page 253

    Receiving print, fax, and i-fax documents 6-22 receiving documents 6 4 press [yes]. To cancel erasing the selected document, press [no]. The message appears for approximately two seconds on the touch panel display. The selected document is erased. 5 press [done]. The display returns to the inbox sel...

  • Page 254: Available Paper Sizes

    Available paper sizes 6-23 receiving documents 6 available paper sizes when received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If paper of the correct size is not available, the machine automatically selects a different paper...

  • Page 255

    Available paper sizes 6-24 receiving documents 6.

  • Page 256: Checking/changing

    Chapter 7-1 7 checking/changing the send/receive status this chapter describes how you can check/change the status of send and receive jobs. Checking/changing the status of send jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 checking send job details . . . . . . . . . ....

  • Page 257: Checking Send Job Details

    Checking/changing the status of send jobs 7-2 chec king/changing the send/receiv e status 7 checking/changing the status of send jobs this section describes how to check/change the status of send jobs. For more information, see chapter 5, "checking job and device status," in the reference guide. Not...

  • Page 258

    Checking/changing the status of send jobs 7-3 chec king/changing the send/receiv e status 7 2 press [send]. 3 select [status] or [log]..

  • Page 259

    Checking/changing the status of send jobs 7-4 chec king/changing the send/receiv e status 7 4 select a job whose detailed information you want to check ➞ press [details]. If the job that you want to select is not displayed, press [ ▼] or [▲]to scroll to the job. Note • if erase failed tx in tx setti...

  • Page 260

    Checking/changing the status of send jobs 7-5 chec king/changing the send/receiv e status 7 ● if you select a job with only one destination in [status]: ❑ check the details. To change the destination, press [change destination]. (see "changing the destination," on p. 7-7.) to resend the job, press [...

  • Page 261

    Checking/changing the status of send jobs 7-6 chec king/changing the send/receiv e status 7 ❑ check the status for each destination. To change the destination, press [change destination]. (see "changing the destination," on p. 7-7.) to resend the job, press [resend]. (see "resending a job," on p. 7-...

  • Page 262: Changing The Destination

    Checking/changing the status of send jobs 7-7 chec king/changing the send/receiv e status 7 changing the destination you can change the destination of a send job from the system monitor screen. Important • you can only change the destination for send jobs that have been canceled due to a transmissio...

  • Page 263

    Checking/changing the status of send jobs 7-8 chec king/changing the send/receiv e status 7 2 press [status]. 3 select the job whose destination you want to change ➞ press [details]. If the job that you want to select is not displayed, press [ ▼] or [▲] to scroll to the job..

  • Page 264

    Checking/changing the status of send jobs 7-9 chec king/changing the send/receiv e status 7 4 select the destination that you want to change. ● if there is only one destination: ❑ press [change destination]. ● if there are multiple destinations: ❑ press [broadcast list]..

  • Page 265

    Checking/changing the status of send jobs 7-10 chec king/changing the send/receiv e status 7 ❑ select the destination that you want to change ➞ press [change destination]. If the destination that you want to select is not displayed, press [ ▼] or [▲] to scroll to the destination. 5 change the destin...

  • Page 266: Resending A Job

    Checking/changing the status of send jobs 7-11 chec king/changing the send/receiv e status 7 6 press [ok]. The job is sent to the specified destination. 7 press [done] repeatedly until the send basic features screen appears. Resending a job you can resend jobs that are canceled due to transmission e...

  • Page 267

    Checking/changing the status of send jobs 7-12 chec king/changing the send/receiv e status 7 2 press [status]. 3 select the job that you want to resend ➞ press [details]. If the job that you want to select is not displayed, press [ ▼] or [▲] to scroll to the job..

  • Page 268

    Checking/changing the status of send jobs 7-13 chec king/changing the send/receiv e status 7 4 select the destination to resend the job to. ● if there is only one destination: ❑ press [resend]. ● if there are multiple destinations for same sending method: ❑ press [broadcast list]..

  • Page 269

    Checking/changing the status of send jobs 7-14 chec king/changing the send/receiv e status 7 ❑ select the destination to resend the job to ➞ press [resend]. If the destination that you want to select is not displayed, press [ ▼] or [▲] to scroll to the destination. The job is sent to the specified d...

  • Page 270

    Checking/changing the status of send jobs 7-15 chec king/changing the send/receiv e status 7 2 select [status] or [log]. [status]: press this key if you want to print the send job list (tx reserve list). [log]: press this key if you want to print the send job log (activity report). 3 press [print li...

  • Page 271

    Checking/changing the status of send jobs 7-16 chec king/changing the send/receiv e status 7 4 press [yes]. To cancel printing, press [no]. If you selected [status], the tx reserve list is printed. If you selected [log], the activity report (tx) is printed. 5 press [done]. The display returns to the...

  • Page 272: Checking Receive Job Details

    Checking/changing the status of receive jobs 7-17 chec king/changing the send/receiv e status 7 checking/changing the status of receive jobs you can check the contents of received documents stored in memory as well as the status of forwarding jobs and documents received through i-fax. Note the recei...

  • Page 273

    Checking/changing the status of receive jobs 7-18 chec king/changing the send/receiv e status 7 2 press [receive]. 3 select a job whose detailed information you want to check ➞ press [details]. If the job that you want to select is not displayed, press [ ▼] or [▲] to scroll to the job..

  • Page 274: Printing The Receive Job Log

    Checking/changing the status of receive jobs 7-19 chec king/changing the send/receiv e status 7 4 check the details of the selected job. 5 press [done] repeatedly until the send basic features screen appears. Printing the receive job log you can print the receive job log (activity report (rx)). 1 pr...

  • Page 275

    Checking/changing the status of receive jobs 7-20 chec king/changing the send/receiv e status 7 2 press [print list]. Note • the icons that are displayed on the left side of the list are explained below: - : a job for which an activity report has already been printed. - : a job for which an activity...

  • Page 276

    Checking/changing the status of receive jobs 7-21 chec king/changing the send/receiv e status 7 4 press [done]. The display returns to the send basic features screen. Checking the arrival of an i-fax the machine regularly checks for the arrival of an i-fax. However, you can check for the arrival of ...

  • Page 277

    Checking/changing the status of receive jobs 7-22 chec king/changing the send/receiv e status 7 note to be able to use [checking rx of i-fax jobs], you must first set the pop setting in e-mail/i-fax in network settings in system settings (from the additional functions screen) to 'on' so that you can...

  • Page 278

    Checking/changing the status of receive jobs 7-23 chec king/changing the send/receiv e status 7 3 select a job whose detailed information you want to check ➞ press [details]. If the job that you want to select is not displayed, press [ ▼] or [▲] to scroll to the job. Note if 120 send jobs have accum...

  • Page 279

    Checking/changing the status of receive jobs 7-24 chec king/changing the send/receiv e status 7.

  • Page 280: Customizing

    Chapter 8-1 8 customizing communications settings this chapter describes how to store and change the default settings of the send/receive function to suit your needs. Communications settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 automatic d...

  • Page 281

    Communications settings table 8-2 customizing comm unications settings 8 communications settings table the following items can be stored or set in communications settings, from the additional functions screen. ■ common settings an asterisk (*) indicates the default setting. Item settings applicable ...

  • Page 282

    Communications settings table 8-3 customizing comm unications settings 8 ■ common settings table continued an asterisk (*) indicates the default settings. Note for instructions on how to set the modes not described in this manual, refer to the other manuals listed in the front of this sending guide....

  • Page 283: Automatic Document Deletion

    Automatic document deletion 8-4 customizing comm unications settings 8 automatic document deletion if transmission of a document has failed, this mode automatically erases that document from memory. Note the default setting is 'on'. 1 press (additional functions) ➞ [communications settings]. 2 press...

  • Page 284

    Automatic document deletion 8-5 customizing comm unications settings 8 3 press [erase failed tx]. Note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 4 select [on] or [off] ➞ press [ok]. [on]: erases jobs after sending, whether the transmission ends succ...

  • Page 285

    Jpeg compression ratio for color send jobs 8-6 customizing comm unications settings 8 jpeg compression ratio for color send jobs you can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. O...

  • Page 286

    Jpeg compression ratio for color send jobs 8-7 customizing comm unications settings 8 note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 3 select [high ratio], [normal], or [low ratio] ➞ press [ok]. [high ratio]: a small amount of memory is used for the...

  • Page 287

    Handling documents that fail to be forwarded 8-8 customizing comm unications settings 8 handling documents that fail to be forwarded you can set how the machine handles the documents that fail to be forwarded. Note • the default setting is 'off'. • if erase failed tx is set to 'off' in tx settings u...

  • Page 288

    Handling documents that fail to be forwarded 8-9 customizing comm unications settings 8 3 select [always print], [store/print], or [off] ➞ press [ok]. [always print]: documents that fail to be forwarded are printed. [store/print]: documents that fail to be forwarded are stored in the memory rx inbox...

  • Page 289: Number of Retry Attempts

    Number of retry attempts 8-10 customizing comm unications settings 8 number of retry attempts retry times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the num...

  • Page 290

    Number of retry attempts 8-11 customizing comm unications settings 8 3 press [-] or [+] to set the number of retry times ➞ press [ok]. If the number of retry times is set to '0', the machine will not resend the data which cannot be sent. Note • you can also use - (numeric keys), and (clear) to clear...

  • Page 291: Standard Send Settings

    Standard send settings 8-12 customizing comm unications settings 8 standard send settings this mode enables you to change the standard settings for the send function, including the scan mode and the file format. (see "selecting a scan mode," on p. 3-2, and "sending methods," on p. 5-2.) note • if th...

  • Page 292

    Standard send settings 8-13 customizing comm unications settings 8 3 press the scanning mode drop-down list ➞ select a scan mode. If the desired scan mode is not displayed, press [ ▼] or [▲] to scroll to the desired scan mode. You can also select a scan mode that you have already stored. (see "user ...

  • Page 293

    Standard send settings 8-14 customizing comm unications settings 8 [pdf (compct)]: enables you to send files containing text originals or text/photo originals using a high compression ratio. You can also send multiple images together as one pdf file. The auto-color select (full color/black-and-white...

  • Page 294: Favorites Buttons

    Favorites buttons 8-15 customizing comm unications settings 8 favorites buttons you can set any possible combination of send settings and register them in a favorites button in memory. There are nine favorites buttons and they can be assigned names for increased convenience. This feature is useful f...

  • Page 295

    Favorites buttons 8-16 customizing comm unications settings 8 3 press [ ▼] or [▲] until [register favorites button] appears ➞ press [register favorites button]. 4 select a favorites button ([m1] to [m9]) for registering the send settings ➞ press [register/edit]. Note keys that already have settings ...

  • Page 296

    Favorites buttons 8-17 customizing comm unications settings 8 5 press [store]. Note • if you select a key that already has settings stored in it, the settings are displayed. • if there are more stored send settings than are currently displayed, you can scroll through the list by pressing [ ▼] or [▲]...

  • Page 297: Naming A Favorites Button

    Favorites buttons 8-18 customizing comm unications settings 8 ● if you select a key that already has settings stored in it: ❑ a screen appears, asking for your confirmation to overwrite the previous settings. Press [yes]. To cancel storing the settings, press [no]. Once the settings are stored, the ...

  • Page 298

    Favorites buttons 8-19 customizing comm unications settings 8 3 select a favorites button ([m1] to [m9]) to name ➞ press [register/edit]. Note keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. 4 press [name]. Note • if you ...

  • Page 299: Erasing A Favorites Button

    Favorites buttons 8-20 customizing comm unications settings 8 5 enter a name ➞ press [ok]. Two lines can be used for a favorites button key name. You can enter up to 10 characters per line. The assigned name appears on the key. Note • for instructions on entering characters, see chapter 2, "basic op...

  • Page 300

    Favorites buttons 8-21 customizing comm unications settings 8 3 select the favorites button with the send settings that you want to erase ➞ press [erase]. A screen appears, asking for your confirmation to erase the settings. Important make sure to check the settings before erasing them. Note • keys ...

  • Page 301

    Favorites buttons 8-22 customizing comm unications settings 8 the message appears for approximately two seconds on the touch panel display. The stored send settings are erased. Note key names are not erased. For instructions on changing a key name, see "naming a favorites button," on p. 8-18. 5 pres...

  • Page 302: Pdf Compression Priority

    Pdf compression priority 8-23 customizing comm unications settings 8 pdf compression priority if pdf (compct) is selected as the file format, you can set the image quality level of the document. Note • if the optional super g3 fax board is installed, and you are sending documents by fax, this settin...

  • Page 303

    Pdf compression priority 8-24 customizing comm unications settings 8 3 select [data size priority], [normal], or [image priority]. [data size priority]: the data size is small, but the image quality is low. [normal]: the data size and image quality are between the data size priority and image priori...

  • Page 304

    Pdf compression priority 8-25 customizing comm unications settings 8 note if an original with many colors is scanned, the compression level is determined by taking into consideration the data size and the number of colors, according to the selected image level. However, if the original is in monochr...

  • Page 305: Initial Send Screen Display

    Initial send screen display 8-26 customizing comm unications settings 8 initial send screen display this mode enables you to set whether the [favorites buttons], [one-touch buttons], or [new address] tabs will be displayed on the initial send basic features screen when the power is turned on, or the...

  • Page 306

    Initial send screen display 8-27 customizing comm unications settings 8 3 select [favorites buttons], [one-touch buttons], or [new address] ➞ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 307: Printing The Tx Terminal Id

    Printing the tx terminal id 8-28 customizing comm unications settings 8 printing the tx terminal id the tx terminal id setting enables you to specify whether the terminal id information is printed at the top of documents that you send through i-fax. Information such as your i-fax address and name ar...

  • Page 308

    Printing the tx terminal id 8-29 customizing comm unications settings 8 3 select [on] or [off]. ● if you select [on] and the optional super g3 fax board is not installed: ❑ select the printing position of the terminal id information ➞ press [ok]. [inside]: the terminal id information is printed insi...

  • Page 309

    Printing the tx terminal id 8-30 customizing comm unications settings 8 example: if you set the tx terminal id setting to 'on', the terminal id information is printed on the recipient's paper as follows: the selected mode is set. ● if you select [on] and the optional super g3 fax board is installed:...

  • Page 310

    Printing the tx terminal id 8-31 customizing comm unications settings 8 ❑ specify the of the transmission terminal id and the ➞ press [ok] ➞ [ok]. Printing position [inside]: the terminal id information is printed inside the image area on the recipient's paper. [outside]: the terminal id information...

  • Page 311

    Printing the tx terminal id 8-32 customizing comm unications settings 8 ● if you select [off]: ❑ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 312

    Gamma value for color send jobs 8-33 customizing comm unications settings 8 gamma value for color send jobs you can set the gamma value for color scanned data. If the set value corresponds to the gamma value at the receiving end, the scanning exposure of the output data at the receiving end is autom...

  • Page 313

    Gamma value for color send jobs 8-34 customizing comm unications settings 8 3 select the gamma value ([gamma 1.0], [gamma 1.4], [gamma 1.8], or [gamma 2.2]), ➞ press [ok]. [gamma 1.0]: although light output results can be obtained, the overall color impression is pale. [gamma 1.4]: output results sl...

  • Page 314: Initializing Tx Settings

    Initializing tx settings 8-35 customizing comm unications settings 8 initializing tx settings you can restore almost all of the tx settings to their default settings. Important you cannot initialize the sender's names (tti), unit name, and tx terminal id settings. Note if you initialize the tx setti...

  • Page 315

    Initializing tx settings 8-36 customizing comm unications settings 8 3 press [yes]. To cancel initializing the tx settings, press [no]. The message appears for approximately two seconds on the touch panel display. The tx settings are initialized. 4 press [done] repeatedly until the send basic featur...

  • Page 316: Two-Sided Printing

    Two-sided printing 8-37 customizing comm unications settings 8 two-sided printing you can print received documents on both sides of the paper you select. This enables you to save paper. Note the default setting is 'off'. 1 press (additional functions) ➞ [communications settings]. 2 press [rx setting...

  • Page 317

    Two-sided printing 8-38 customizing comm unications settings 8 3 press [two-sided print]. 4 select [on] or [off] ➞ press [ok]. The selected mode is set. 5 press [done] repeatedly until the send basic features screen appears..

  • Page 318: Paper Drawer Selection

    Paper drawer selection 8-39 customizing comm unications settings 8 paper drawer selection you can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (switches a, b, c, and d): • switch a: the image is printed over t...

  • Page 319

    Paper drawer selection 8-40 customizing comm unications settings 8 • switch c: the image is reduced and printed on paper that differs in width from the received document. • switch d: the image is printed on paper that is larger in size than the received document. Note • for more information on selec...

  • Page 320

    Paper drawer selection 8-41 customizing comm unications settings 8 2 press [select cassette]. 3 select [on] or [off] for the respective switches ➞ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 321: Reducing A Received Document

    Reducing a received document 8-42 customizing comm unications settings 8 reducing a received document you can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. Note the default settings are: - receive reduction: o...

  • Page 322

    Reducing a received document 8-43 customizing comm unications settings 8 3 select [on] or [off]. Important if you select [off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into ...

  • Page 323

    Reducing a received document 8-44 customizing comm unications settings 8 ❑ press the reduce % drop-down list ➞ select [97%], [95%], [90%], or [75%]. ❑ select [vertical & horizontal] or [vertical only] ➞ press [ok]. [vertical & horizontal]: the image is reduced in both the vertical and horizontal dir...

  • Page 324

    Reducing a received document 8-45 customizing comm unications settings 8 ● if you select [off]: ❑ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 325: Document

    Printing footer information on a received document 8-46 customizing comm unications settings 8 printing footer information on a received document you can set whether the machine prints the date received, day received, time received, transaction number, and page number at the bottom of the received d...

  • Page 326

    Printing footer information on a received document 8-47 customizing comm unications settings 8 2 press [received page footer]. 3 select [on] or [off] ➞ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 327: 2 On 1 Log

    2 on 1 log 8-48 customizing comm unications settings 8 2 on 1 log this mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 on 1 log mode is available only under the following conditions: • the same paper drawer must be selected for printing two...

  • Page 328

    2 on 1 log 8-49 customizing comm unications settings 8 3 select [on] or [off] ➞ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 329

    2 on 1 log 8-50 customizing communications settings 8.

  • Page 330: Storing/editing Address Book

    Chapter 9-1 9 storing/editing address book settings this chapter describes how to register various addresses in the address book and how to edit and erase registered information. Address book settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9...

  • Page 331: Address Book Settings Table

    Address book settings table 9-2 stor ing/editing address book settings 9 address book settings table the following items can be stored or set in address book settings, from the additional functions screen. Note for instructions on how to set the modes not described in this manual, refer to the other...

  • Page 332: About The Address Book

    About the address book 9-3 stor ing/editing address book settings 9 about the address book the address book is a feature used for storing destinations of e-mail, i-fax, and file servers. The address book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destination...

  • Page 333

    About the address book 9-4 stor ing/editing address book settings 9 ■ group you can register multiple destinations of various types in the group address. You can group and use these registered destinations according to your needs. Note • you cannot register new destinations in a group address. New d...

  • Page 334: Storing New Addresses

    Storing new addresses 9-5 stor ing/editing address book settings 9 storing new addresses if you register a destination in the address book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the address book for use in any o...

  • Page 335

    Storing new addresses 9-6 stor ing/editing address book settings 9 2 press [register address]. 3 press [register new address]. 4 press [e-mail]..

  • Page 336

    Storing new addresses 9-7 stor ing/editing address book settings 9 5 press [name]. 6 enter a name for the e-mail address ➞ press [ok]. You can enter up to 24 characters for the name. If you press [shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols ...

  • Page 337

    Storing new addresses 9-8 stor ing/editing address book settings 9 7 press the address book drop-down list ➞ select one of the numbered subaddress books. Address books 1 to 10 are used to divide the address book into 10 parts, called subaddress books. This is a convenient way to classify destination...

  • Page 338

    Storing new addresses 9-9 stor ing/editing address book settings 9 9 finish storing the address. ● if access number management is set to 'on': ❑ press [next]. ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the number of an existing private address book, or yo...

  • Page 339: I-Fax Addresses

    Storing new addresses 9-10 stor ing/editing address book settings 9 ● if access number management is set to 'off': ❑ press [ok]. The display returns to the register new address screen. Note • to access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/a...

  • Page 340

    Storing new addresses 9-11 stor ing/editing address book settings 9 2 press [register new address]. 3 press [i-fax]. 4 press [name]..

  • Page 341

    Storing new addresses 9-12 stor ing/editing address book settings 9 5 enter a name for the i-fax address ➞ press [ok]. You can enter up to 24 characters for the name. Note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • the first character that...

  • Page 342

    Storing new addresses 9-13 stor ing/editing address book settings 9 7 press the mode drop-down list ➞ select [simple] or [full]. [simple]: sends scanned data as an image via the internet. [full]: sends scanned data as an image via the internet, and enables you to receive a delivery confirmation mess...

  • Page 343

    Storing new addresses 9-14 stor ing/editing address book settings 9 8 press [i-fax address] ➞ enter the i-fax address ➞ press [ok]. You can enter up to 128 characters for the i-fax address. If you press [shift], the entry mode changes to the upper case mode, in which upper case characters and some s...

  • Page 344

    Storing new addresses 9-15 stor ing/editing address book settings 9 note after pressing [ok], the standard field that you entered appears as asterisks (********) on the i-fax settings screen. 10 select [on] or [off] for . [on]: sends documents via a server. You can send documents to destinations via...

  • Page 345

    Storing new addresses 9-16 stor ing/editing address book settings 9 11 press [destination conditions] ➞ specify the receiving conditions of the destination ➞ press [ok]. The following conditions are always selected: - paper size: a4/ltr - compression method: mh - resolution: 200 x 100 dpi, 200 x 200...

  • Page 346

    Storing new addresses 9-17 stor ing/editing address book settings 9 12 finish storing the address. ● if access number management is set to 'on': ❑ press [next]. ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the number of an existing private address book, or ...

  • Page 347

    Storing new addresses 9-18 stor ing/editing address book settings 9 ● if access number management is set to 'off': ❑ press [ok]. The display returns to the register new address screen. Note • to access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/a...

  • Page 348: File Server Addresses

    Storing new addresses 9-19 stor ing/editing address book settings 9 file server addresses note • for examples of the settings needed to send to a file server, see the network guide. • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • you can enter ...

  • Page 349

    Storing new addresses 9-20 stor ing/editing address book settings 9 2 press [register new address]. 3 press [file]. 4 press [name]..

  • Page 350

    Storing new addresses 9-21 stor ing/editing address book settings 9 5 enter a name for the file server address ➞ press [ok]. You can enter up to 24 characters for the name. Note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • the first characte...

  • Page 351

    Storing new addresses 9-22 stor ing/editing address book settings 9 7 press the protocol drop-down list ➞ select the desired protocol. The following protocols may be used: [ftp]: select this protocol if you are sending documents to a computer running sun solaris 2.6 or later, mac os x or later, inte...

  • Page 352

    Storing new addresses 9-23 stor ing/editing address book settings 9 8 set [host name], [file path], [user], and [password]. Note for instructions on specifying each of the settings for ftp, windows (smb), and netware (ipx), see "specifying a file server," on p. 2-13. 9 finish storing the address. ● ...

  • Page 353

    Storing new addresses 9-24 stor ing/editing address book settings 9 ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not ...

  • Page 354: Group Addresses

    Storing new addresses 9-25 stor ing/editing address book settings 9 note • to access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/access to address book] ➞ [access number management]. (see "manage/access to address book," on p. 10-22.) • if there i...

  • Page 355

    Storing new addresses 9-26 stor ing/editing address book settings 9 2 press [register new address]. 3 press [group]. 4 press [name]..

  • Page 356

    Storing new addresses 9-27 stor ing/editing address book settings 9 5 enter a name for the group address ➞ press [ok]. You can enter up to 24 characters for the name. Note • for instructions on entering characters on the touch panel display, see chapter 2, "basic operations," in the reference guide....

  • Page 357

    Storing new addresses 9-28 stor ing/editing address book settings 9 7 select [address book] or [store in usr inbox]. To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address. You cannot store destinations from different subadd...

  • Page 358

    Storing new addresses 9-29 stor ing/editing address book settings 9 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cance...

  • Page 359

    Storing new addresses 9-30 stor ing/editing address book settings 9 ● if you select [address book], and access number management is set to 'off', and the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. To cancel a selected destinat...

  • Page 360

    Storing new addresses 9-31 stor ing/editing address book settings 9 you can select a destination and press [details] to display the screen shown below. This enables you to confirm the detailed information related to the selected destinations. Press [done] to return to the previous screen. Repeat ste...

  • Page 361

    Storing new addresses 9-32 stor ing/editing address book settings 9 the selected user inbox is displayed and listed. Note only one user inbox can be stored in a group address. ● to erase a destination: ❑ select an address in the group ➞ press [erase]. If the destination to be selected is not display...

  • Page 362

    Storing new addresses 9-33 stor ing/editing address book settings 9 8 finish storing the address. ● if access number management is set to 'on': ❑ press [next]. ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the number of an existing private address book, or y...

  • Page 363

    Storing new addresses 9-34 stor ing/editing address book settings 9 ● if access number management is set to 'off': ❑ press [ok]. The display returns to the register new address screen. Note • to access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/a...

  • Page 364

    Storing new addresses 9-35 stor ing/editing address book settings 9 1 press (additional functions) ➞ [address book settings] ➞ [register address]. If necessary, see the screen shots in steps 1 and 2 of "e-mail addresses," on p. 9-5. If a password has been set for the address book, enter the password...

  • Page 365

    Storing new addresses 9-36 stor ing/editing address book settings 9 4 press the server to search drop-down list ➞ select the desired server to search. 5 specify the search criteria. Note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • if you wa...

  • Page 366

    Storing new addresses 9-37 stor ing/editing address book settings 9 the search criteria boxes that are not filled out, are not searched. To make a more detailed search with multiple search conditions, press [detailed search], and follow the directions below. The search criteria you entered for simpl...

  • Page 367

    Storing new addresses 9-38 stor ing/editing address book settings 9 for example, if you want to enter the location to start searching on the directory tree of the ldap server, and ou=salesdept, o=canon, c=jp is the distinguished name in the directory, enter the organization/organizationunit of the u...

  • Page 368

    Storing new addresses 9-39 stor ing/editing address book settings 9 ❑ enter the search criteria ➞ press [ok]. You can enter up to 128 characters for the search criteria. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entries. ❑ press [add]. To continue adding more sear...

  • Page 369

    Storing new addresses 9-40 stor ing/editing address book settings 9 note • you can specify up to four different search criteria at a time. • if you specify three or more search criteria, you cannot use both [or] and [and] together. • if you press [simple search] after specifying search criteria on t...

  • Page 370

    Storing new addresses 9-41 stor ing/editing address book settings 9 ● if the screen below is displayed: ❑ press [user] ➞ enter the user name ➞ press [ok]. You can enter up to 128 characters for the user name. The login screen is displayed if either one of the following is true: if login information ...

  • Page 371

    Storing new addresses 9-42 stor ing/editing address book settings 9 note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • you can also use - (numeric keys) to enter numbers, and (clear) to clear your entries. • after pressing [ok], the password ...

  • Page 372

    Storing new addresses 9-43 stor ing/editing address book settings 9 to continue searching, press [back]. You can select multiple destinations. If the desired destination is not displayed, press [ ▼] or [▲] to scroll to the desired destination. You can register the selected e-mail address for an i-fa...

  • Page 373

    Storing new addresses 9-44 stor ing/editing address book settings 9 8 store the selected destination. ● if only one destination is selected: ❑ verify the address ➞ press [ok]. If necessary, edit the contents of the address. ● if you want to store the destination with an access number, and the access...

  • Page 374

    Storing new addresses 9-45 stor ing/editing address book settings 9 ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not ...

  • Page 375

    Storing new addresses 9-46 stor ing/editing address book settings 9 ● if multiple destinations are selected: ❑ select the subaddress book to store the addresses in ➞ press [ok]. If the subaddress book is stored with an access number, and the access number management setting is set to 'on', enter the...

  • Page 376

    Storing new addresses 9-47 stor ing/editing address book settings 9 ❑ read the displayed message ➞ press [ok]. The display returns to the register new address screen. Note • the maximum number of destinations that can be selected at one time is 64. • to display [access number], set the access number...

  • Page 377

    Storing new addresses 9-48 stor ing/editing address book settings 9 ● if you want to store the destination with an access number, and the access number management setting is set to 'on': ❑ press [next]. ❑ enter the access number using - (numeric keys) ➞ press [ok]. The access number can be the numbe...

  • Page 378

    Storing new addresses 9-49 stor ing/editing address book settings 9 note to display [access number], set access number management to 'on'. To access the access number management setting, press (additional functions) ➞ [system settings] ➞ [manage/access to address book] ➞ [access number management]. ...

  • Page 379: Editing Address Details

    Editing address details 9-50 stor ing/editing address book settings 9 editing address details you can change destination details as necessary. 1 press (additional functions) ➞ [address book settings] ➞ [register address]. If necessary, see the screen shots in steps 1 and 2 of "e-mail addresses," on ...

  • Page 380

    Editing address details 9-51 stor ing/editing address book settings 9 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To can...

  • Page 381

    Editing address details 9-52 stor ing/editing address book settings 9 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination to be changed ➞ press [edit]. You cannot edit multiple destinations at on...

  • Page 382

    Editing address details 9-53 stor ing/editing address book settings 9 3 edit the address details ➞ press [ok]. The screen differs depending on the address type you select in step 2. You cannot change the address book of a group address, or change a destination registered as a group address. The disp...

  • Page 383: Erasing Addresses

    Erasing addresses 9-54 stor ing/editing address book settings 9 erasing addresses you can erase destinations stored in the address book. 1 press (additional functions) ➞ [address book settings] ➞ [register address]. If necessary, see the screen shots in steps 1 and 2 of "e-mail addresses," on p. 9-5...

  • Page 384

    Erasing addresses 9-55 stor ing/editing address book settings 9 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel en...

  • Page 385

    Erasing addresses 9-56 stor ing/editing address book settings 9 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination to be erased ➞ press [erase]. You cannot erase multiple destinations at one tim...

  • Page 386

    Erasing addresses 9-57 stor ing/editing address book settings 9 3 press [yes]. To cancel erasing, press [no]. The message appears for approximately two seconds on the touch panel display. The selected destination is erased. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 387: Naming An Address Book

    Naming an address book 9-58 stor ing/editing address book settings 9 naming an address book you can assign a name to any subaddress book. 1 press (additional functions) ➞ [address book settings] ➞ [register address book name]. If a password has been set for the address book, enter the password using...

  • Page 388

    Naming an address book 9-59 stor ing/editing address book settings 9 3 enter a name ➞ press [ok]. You can enter up to 16 characters for a name. Note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide. • if you press [ok] without entering any characte...

  • Page 389

    Storing/editing one-touch buttons 9-60 stor ing/editing address book settings 9 storing/editing one-touch buttons you can store up to 200 destinations in the one-touch buttons feature. This section describes how to store/edit the destinations with the one-touch buttons feature. Important if language...

  • Page 390

    Storing/editing one-touch buttons 9-61 stor ing/editing address book settings 9 2 select a one-touch button to store or change ➞ press [register/edit]. If the one-touch button to be selected is not displayed, press [ ▼] or [▲] to scroll to the one-touch button. If you know the one-touch button's thr...

  • Page 391

    Storing/editing one-touch buttons 9-62 stor ing/editing address book settings 9 3 select [e-mail], [i-fax], [file], [group], or [search on server]. ● if you select [e-mail]: ❑ press [name]. ❑ enter a name for the e-mail address ➞ press [ok]. You can enter up to 24 characters for the name..

  • Page 392

    Storing/editing one-touch buttons 9-63 stor ing/editing address book settings 9 note the first character that you enter for the name is used for sorting the address list when you press keys, such as [abc], [def], and [ghi], on the search address book/server screen. ❑ press [one-touch button name]. ❑...

  • Page 393

    Storing/editing one-touch buttons 9-64 stor ing/editing address book settings 9 ❑ press [e-mail address] ➞ enter the e-mail address ➞ press [ok]. You can enter up to 128 characters for the e-mail address. If you press [shift], the entry mode changes to the upper case mode, in which upper case charac...

  • Page 394

    Storing/editing one-touch buttons 9-65 stor ing/editing address book settings 9 ❑ enter a name for the i-fax address ➞ press [ok]. You can enter up to 24 characters for the name. Note the first character that you enter for the name is used for sorting the address list when you press keys, such as [a...

  • Page 395

    Storing/editing one-touch buttons 9-66 stor ing/editing address book settings 9 ❑ enter a name for the one-touch button ➞ press [ok]. You can enter up to 12 characters for the one-touch button's name. If you press [shift], the entry mode changes to the upper case mode, in which upper case characters...

  • Page 396

    Storing/editing one-touch buttons 9-67 stor ing/editing address book settings 9 note • in order for you to receive a confirmation message telling you the delivery status of your i-fax document, the recipient's machine must have i-fax capabilities and be compatible with the full mode. • if you send d...

  • Page 397

    Storing/editing one-touch buttons 9-68 stor ing/editing address book settings 9 ❑ press [standard field 1] and [standard field 2] ➞ enter their respective standard fields ➞ press [ok]. Standard field 1 and standard field 2 are settings required for using an internet fax service. For details, contact...

  • Page 398

    Storing/editing one-touch buttons 9-69 stor ing/editing address book settings 9 ❑ select [on] or [off] for . [on]: sends documents via a server. You can send documents to destinations via the internet in the same way as e-mail. [off]: does not send documents via a server. You can send large amounts ...

  • Page 399

    Storing/editing one-touch buttons 9-70 stor ing/editing address book settings 9 ❑ press [destination conditions] ➞ specify the receiving conditions of the destination ➞ press [ok]. The following conditions are always selected: - paper size: a4/ltr - compression method: mh - resolution: 200 x 100 dpi...

  • Page 400

    Storing/editing one-touch buttons 9-71 stor ing/editing address book settings 9 ● if you select [file]: ❑ press [name]. ❑ enter a name for the file server address ➞ press [ok]. You can enter up to 24 characters for the name. Note the first character that you enter for the name is used for sorting th...

  • Page 401

    Storing/editing one-touch buttons 9-72 stor ing/editing address book settings 9 ❑ press [one-touch button name]. ❑ enter a name for the one-touch button ➞ press [ok]. You can enter up to 12 characters for the one-touch button's name. ❑ press the protocol drop-down list ➞ select the protocol..

  • Page 402

    Storing/editing one-touch buttons 9-73 stor ing/editing address book settings 9 the following protocols may be used: [ftp]: select this protocol if you are sending documents to a computer running sun solaris 2.6 or later, mac os x or later, internet information server 4.0 under windows nt server 4.0...

  • Page 403

    Storing/editing one-touch buttons 9-74 stor ing/editing address book settings 9 ❑ enter a name for the group address ➞ press [ok]. You can enter up to 24 characters for the name. Note the first character that you enter for the name is used for sorting the address list when you press keys, such as [a...

  • Page 404

    Storing/editing one-touch buttons 9-75 stor ing/editing address book settings 9 ❑ enter a name for the one-touch button ➞ press [ok]. You can enter up to 12 characters for the name. ❑ press [specifying destinations]. ❑ select a destination to store in the group address from [address book], one-touch...

  • Page 405

    Storing/editing one-touch buttons 9-76 stor ing/editing address book settings 9 if you know the one-touch button's three digit number, press [ ] (one-touch button number) ➞ enter the three-digit number of the desired one-touch button using - (numeric keys). ● if you select [search on server]: ❑ pres...

  • Page 406

    Storing/editing one-touch buttons 9-77 stor ing/editing address book settings 9 ❑ specify the search criteria. To use simple search: • press [name], [e-mail], or [fax] ➞ enter the name, e-mail address, or fax number for which to search ➞ press [ok]. You can enter up to 128 characters for the name, e...

  • Page 407

    Storing/editing one-touch buttons 9-78 stor ing/editing address book settings 9 • press the search category drop-down list ➞ select the desired search category. The available search categories are: [name]: search by name. [e-mail]: search by e-mail address. [fax]: search by fax number. [organization...

  • Page 408

    Storing/editing one-touch buttons 9-79 stor ing/editing address book settings 9 you can select from the following search conditions: [contains]: the result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: the result must not contain...

  • Page 409

    Storing/editing one-touch buttons 9-80 stor ing/editing address book settings 9 • press [add]. To continue adding more search criteria, press [or] or [and] ➞ specify the search criteria as on p. 9-77. [or]: the machine searches and returns a result for either of the specified search criteria. [and]:...

  • Page 410

    Storing/editing one-touch buttons 9-81 stor ing/editing address book settings 9 ❑ press [start searching]. To cancel searching, press [cancel]. To cancel searching while the machine is searching for your criteria, press [cancel]. If the machine finds some results before you press [cancel], these sea...

  • Page 411

    Storing/editing one-touch buttons 9-82 stor ing/editing address book settings 9 • press [password] ➞ enter the password ➞ press [ok]. You can enter up to 24 characters for the password. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entries. Note for instructions on en...

  • Page 412

    Storing/editing one-touch buttons 9-83 stor ing/editing address book settings 9 important the number of search results displayed will not exceed the maximum limit set in register ldap server in system settings (from the additional functions screen). If the desired destination is not displayed, eithe...

  • Page 413

    Storing/editing one-touch buttons 9-84 stor ing/editing address book settings 9 note to cancel a selected destination, select the destination again. ❑ store the selected destination. If you want to store the selected address as an e-mail address: • verify the destination. If necessary, edit the cont...

  • Page 414

    Storing/editing one-touch buttons 9-85 stor ing/editing address book settings 9 • press [one-touch button name] ➞ enter a name for the one-touch button ➞ press [ok]. If you want to register the selected address for an i-fax address: • verify the address. If necessary, edit the contents of the addres...

  • Page 415

    Storing/editing one-touch buttons 9-86 stor ing/editing address book settings 9 you can enter up to 12 characters for the one-touch button's name. The information that can be obtained from the ldap server consists of only names and e-mail addresses. 4 press [ok]. In this example, an e-mail address i...

  • Page 416: Erasing One-Touch Buttons

    Erasing one-touch buttons 9-87 stor ing/editing address book settings 9 erasing one-touch buttons you can erase the destinations that you have stored in one-touch buttons. 1 press (additional functions) ➞ [address book settings] ➞ [one-touch buttons]. If necessary, see the screen shot in step 1 of "...

  • Page 417

    Erasing one-touch buttons 9-88 stor ing/editing address book settings 9 if you know the one-touch button's three digit number, press [ ] (one-touch button number) ➞ enter the three digit number of the desired one-touch button using - (numeric keys). Important make sure that you verify the settings f...

  • Page 418

    Erasing one-touch buttons 9-89 stor ing/editing address book settings 9 4 press [done] repeatedly until the send basic features screen appears..

  • Page 419

    Erasing one-touch buttons 9-90 storing/editing address book settings 9.

  • Page 420: System Manager Settings

    Chapter 10-1 10 system manager settings this chapter describes the settings that can be made by the system manager (the person in charge of the machine). System settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 communications sett...

  • Page 421: System Settings Table

    System settings table 10-2 system manager settings 10 system settings table the following settings can be selected, stored or changed in system settings from the additional functions screen. ■ system settings an asterisk (*) indicates the default settings. Item settings applicable page communication...

  • Page 422

    System settings table 10-3 system manager settings 10 ■ system settings table continued an asterisk (*) indicates the default settings. Note for instructions on how to set the modes or settings not described in this manual, refer to the other manuals listed in the front this sending guide. (see "man...

  • Page 423: Communications Settings

    Communications settings 10-4 system manager settings 10 communications settings this section describes the e-mail, i-fax, and memory rx inbox settings. E-mail/i-fax settings you can change the e-mail and i-fax transmission settings. The available settings are: ■ maximum data size for sending sets th...

  • Page 424

    Communications settings 10-5 system manager settings 10 note the default settings are: - maximum data size for sending: 3 mb - default subject: attached image - full mode tx timeout: 24 hours - print mdn/dsn on receipt: off - always send notice for rx errors: on - use send via server: off 1 press (a...

  • Page 425

    Communications settings 10-6 system manager settings 10 note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 3 press [e-mail/i-fax settings]. 4 set the maximum data size for sending. ❑ press [maximum data size for sending]. ❑ press [-] or [+] to specify t...

  • Page 426

    Communications settings 10-7 system manager settings 10 important the maximum data size for sending must not be greater than the maximum data size of the mail server. Note • if you enter '0' mb as the data size, there is no size limit on the data that is sent. • the maximum data size for sending can...

  • Page 427

    Communications settings 10-8 system manager settings 10 7 set the full mode tx timeout. ❑ press [full mode tx timeout]. ❑ press [-] or [+] to specify the full mode tx timeout time. You can set the full mode tx timeout time from 0 to 99 hours, in 1 hour increments. You can also use - (numeric keys) t...

  • Page 428

    Communications settings 10-9 system manager settings 10 9 select [on] or [off] for . [on]: if an error occurs, the sender is always informed of the details of the error. [off]: if an error occurs, the sender is not informed of the details of the error. 10 select [on] or [off] for ➞ press [ok]. [on]:...

  • Page 429: Memory Rx Inbox Settings

    Communications settings 10-10 system manager settings 10 memory rx inbox settings there may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called memory lock. After ...

  • Page 430

    Communications settings 10-11 system manager settings 10 2 press [memory rx inbox settings]. 3 press [memory rx inbox password]..

  • Page 431

    Communications settings 10-12 system manager settings 10 4 enter the desired password using - (numeric keys) ➞ press [ok]. If you do not want to set the memory rx inbox with a password, do not enter any number. You cannot store a password with only zeros as the number, such as . The selected mode is...

  • Page 432

    Communications settings 10-13 system manager settings 10 storing received i-fax documents in memory you can set the machine to store received i-fax documents in memory without printing them. This is referred to as i-fax memory lock. You can later check the received documents in the memory rx inbox, ...

  • Page 433

    Communications settings 10-14 system manager settings 10 3 select [on] or [off] ➞ press [ok]. The selected mode is set. Important if the message does not appear, set the i-fax memory lock setting on the memory rx inbox screen from the inbox selection screen of the mail box function to 'on'. (see cha...

  • Page 434

    Communications settings 10-15 system manager settings 10 note if the desired setting is not displayed, press [ ▼] or [▲] to scroll to the desired setting. 2 press [memory rx inbox settings] ➞ [memory lock start time]. 3 select [everyday], [select days], or [off]..

  • Page 435

    Communications settings 10-16 system manager settings 10 ● if you select [everyday]: ❑ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [ok]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation....

  • Page 436

    Communications settings 10-17 system manager settings 10 you can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.M. ➞ 0705 11:18 p.M. ➞ 2318 if you make a mistake when entering the time, en...

  • Page 437

    Communications settings 10-18 system manager settings 10 memory lock end time settings you can set memory lock to end automatically at a specified time. Note • if the optional super g3 fax board is installed, and use fax memory lock in memory rx inbox settings in communications settings in system se...

  • Page 438

    Communications settings 10-19 system manager settings 10 3 select [everyday], [select days], or [off]. ● if you select [everyday]: ❑ select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) ➞ press [ok]. You can store up to five different end times. Enter all four digits of the time ...

  • Page 439

    Communications settings 10-20 system manager settings 10 ● if you select [select days]: ❑ select a day of the week ([sun] to [sat]) ➞ select a number ([1] to [5]). ❑ enter the end time using - (numeric keys) ➞ press [ok]. You can store up to five different end times for each day of the week. Enter a...

  • Page 440

    Communications settings 10-21 system manager settings 10 ● if you select [off]: ❑ press [ok]. If you select [off], memory lock will not automatically turn on at a specified time. You can manually turn memory lock on or off by pressing [on] or [off] under on the memory rx inbox screen from the inbox ...

  • Page 441: Address Book Password

    Manage/access to address book 10-22 system manager settings 10 manage/access to address book you can set the address book with a password and set access numbers to restrict its use. Address book password you can set a password for the address book. If a password is set, restrictions can be placed on...

  • Page 442

    Manage/access to address book 10-23 system manager settings 10 2 press [address book password]. 3 enter the desired password using - (numeric keys) ➞ press [ok]. If you do not want to set the address book with a password, do not enter a number. You cannot store a password with only zeros as the numb...

  • Page 443: Access Number Management

    Manage/access to address book 10-24 system manager settings 10 access number management you can set up a private address book using an access number. This feature enables you to restrict other users from viewing and utilizing these special addresses. Note the default setting is 'off'. 1 press (addit...

  • Page 444

    Manage/access to address book 10-25 system manager settings 10 3 select [on] or [off] ➞ press [ok]. The selected mode is set. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 445: Forwarding Settings

    Forwarding settings 10-26 system manager settings 10 forwarding settings you can set the machine to store received i-fax documents in confidential fax inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specifie...

  • Page 446

    Forwarding settings 10-27 system manager settings 10 2 press [register]. 3 to recall the forwarding settings of a received document that you have stored, press [1 before], [2 before], or [3 before]. You can recall the last three forwarding settings. The recalled forwarding settings are displayed. Im...

  • Page 447

    Forwarding settings 10-28 system manager settings 10 4 press [condition name]. 5 enter a name for the forwarding condition ➞ press [ok]. You can enter up to 50 characters for the condition name. Note • for instructions on entering characters, see chapter 2, "basic operations," in the reference guide...

  • Page 448

    Forwarding settings 10-29 system manager settings 10 6 press [forwarding conditions]. 7 press the receive type drop-down list ➞ select [fax] or [i-fax]. If the optional super g3 fax board is not installed, this step is not necessary. Super g3 fax board is installed..

  • Page 449

    Forwarding settings 10-30 system manager settings 10 8 set the forwarding conditions. ● if the optional super g3 fax board is not installed, or [i-fax] is selected as the receive type: ❑ press the to, from, or subject drop-down list. The available forwarding conditions are: [disregarded]: disregards...

  • Page 450

    Forwarding settings 10-31 system manager settings 10 ❑ select the forwarding condition ➞ press [set.]. ❑ enter the forwarding criteria ➞ press [ok]. ❑ if necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the...

  • Page 451

    Forwarding settings 10-32 system manager settings 10 ● if the optional super g3 fax board is installed, and [fax] is selected as the receive type: ❑ select the fax number, subaddress, or password drop-down list. The available forwarding conditions are: [disregarded]: disregards the fax number inform...

  • Page 452

    Forwarding settings 10-33 system manager settings 10 ❑ select the forwarding condition ➞ press [set.] ➞ enter the forwarding criteria using - (numeric keys). [ ] [ ]: use to move the position of the cursor. [backspace]: press when you enter an incorrect number. The last number entered is deleted, en...

  • Page 453

    Forwarding settings 10-34 system manager settings 10 9 press [done]. 10 press [forwarding destination] ➞ select [address book] or [conf. Fax inbox]. [address book]: select to forward the received document to another machine (relay function). [conf. Fax inbox]: select to store the received document i...

  • Page 454

    Forwarding settings 10-35 system manager settings 10 note • documents received by i-fax, fax, and e-mail cannot be forwarded into user inboxes. • if the selected destination is a group address which contains a user inbox, as a destination the document is not sent and stored in that user inbox. • [co...

  • Page 455

    Forwarding settings 10-36 system manager settings 10 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel entering the ...

  • Page 456

    Forwarding settings 10-37 system manager settings 10 ● if you select [address book], and access number management is set to 'off', and the destination is not stored with an access number or in a private address book: ❑ select the forwarding destination ➞ press [ok]. You cannot select multiple destin...

  • Page 457

    Forwarding settings 10-38 system manager settings 10 ● if you select [conf. Fax inbox]: ❑ select the desired confidential fax inbox ➞ press [ok]. If the desired confidential fax inbox is not displayed, press [ ▼] or [▲] to scroll to the confidential fax inbox. You cannot select multiple confidential...

  • Page 458

    Forwarding settings 10-39 system manager settings 10 11 press [send doc. Name]. If you selected a confidential fax inbox as the forwarding destination, proceed to step 13. 12 enter the name of the document ➞ press [ok]. The condition name is automatically entered as the document's name by default. H...

  • Page 459

    Forwarding settings 10-40 system manager settings 10 13 press [forwarding time]. 14 select [everyday], [select days], or [off]. Important the start time and end time cannot be set with the same time..

  • Page 460

    Forwarding settings 10-41 system manager settings 10 ● if you select [everyday]. ❑ enter the start time and the end time using - (numeric keys) ➞ press [ok]. You can set the start time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation. Exam...

  • Page 461

    Forwarding settings 10-42 system manager settings 10 ● if you select [select days]. ❑ select a day of the week ([sun] to [sat]). ❑ enter the start time and end time for the selected day using - (numeric keys) ➞ press [ok]. You can set the start time and end time from 00:00 to 23:59. Enter all four d...

  • Page 462

    Forwarding settings 10-43 system manager settings 10 ● if you select [off]. ❑ press [ok]. The forwarding time is set. 15 press the file format drop-down list ➞ select the file format of the document you want to forward. The user can select the file format only in the case of sending e-mail or to a f...

  • Page 463

    Forwarding settings 10-44 system manager settings 10 file formats: [tiff]: forwards images in the tiff (black-and-white) format. [mtiff]: enables you to insert multiple images into a single mtiff file. Forwards the file in the mtiff (black-and-white) format. [pdf]: enables you to insert multiple ima...

  • Page 464

    Forwarding settings 10-45 system manager settings 10 17 press [forwarding done notice]. 18 select the destination where the forwarding done notice is to be sent. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private ad...

  • Page 465

    Forwarding settings 10-46 system manager settings 10 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel entering the ...

  • Page 466

    Forwarding settings 10-47 system manager settings 10 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. You cannot select multiple destinations. If you selected a confidential fax ...

  • Page 467

    Forwarding settings 10-48 system manager settings 10 19 select whether to check [notice only for errors]. If you want the forwarding done notice to be sent only when an error occurs, press [notice only for errors]. If you want the forwarding done notice to be sent every time a received document is f...

  • Page 468: Forwarding Conditions

    Forwarding settings 10-49 system manager settings 10 21 if necessary, press the e-mail priority drop-down list ➞ select a priority for your forwarded e-mail messages. This setting is necessary only if the forwarding destination is an e-mail address. 22 press [done] repeatedly until the send basic fe...

  • Page 469

    Forwarding settings 10-50 system manager settings 10 1 press (additional functions) ➞ [system settings] ➞ [forwarding settings]. If necessary, see the screen shot in step 1 of "storing forwarding settings," on p. 10-26. If the system manager id and system password have been set, enter the system man...

  • Page 470

    Forwarding settings 10-51 system manager settings 10 3 press the receive type drop-down list ➞ select [fax] or [i-fax]. If the optional super g3 fax board is not installed, this step is not necessary. 4 press [forwarding destination]. Super g3 fax board is installed..

  • Page 471

    Forwarding settings 10-52 system manager settings 10 5 select the forwarding destination. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private address book: ❑ press [access number]. ❑ enter the access number using - (...

  • Page 472

    Forwarding settings 10-53 system manager settings 10 ❑ select the forwarding destination ➞ press [ok]. ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the forwarding destination ➞ press [ok]. You cannot sele...

  • Page 473

    Forwarding settings 10-54 system manager settings 10 if the optional super g3 fax board is installed, you can also specify fax numbers as forwarding destinations. Note • to display [access number], set access number management to 'on'. To access the access number management setting, press (additiona...

  • Page 474

    Forwarding settings 10-55 system manager settings 10 7 enter the name of the document ➞ press [ok]. You can enter up to 24 characters for the document's name. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note for instructions on entering characters, see chapte...

  • Page 475

    Forwarding settings 10-56 system manager settings 10 file formats: [tiff]: forwards images in the tiff (black-and-white) format. [mtiff]: enables you to insert multiple images into a single mtiff file. Forwards the file in the mtiff (black-and-white) format. [pdf]: enables you to insert multiple ima...

  • Page 476

    Forwarding settings 10-57 system manager settings 10 10 press [forwarding done notice]. 11 select the destination where the forwarding done notice is to be sent. ● if access number management is set to 'on', and you want to select a destination that is stored with an access number or in a private ad...

  • Page 477

    Forwarding settings 10-58 system manager settings 10 ❑ enter the access number using - (numeric keys) for the private address book or destination ➞ press [ok]. If you press [no access number], the destinations that are not managed with the access number setting are displayed. To cancel entering the ...

  • Page 478

    Forwarding settings 10-59 system manager settings 10 ● if access number management is set to 'off', or the destination is not stored with an access number or in a private address book: ❑ select the destination ➞ press [ok]. You cannot select multiple destinations. Press the alphabet keys (e.G., [abc...

  • Page 479

    Forwarding settings 10-60 system manager settings 10 12 select whether to check [notice only for errors] ➞ press [ok]. If you want the forwarding done notice to be sent only when an error occurs, press [notice only for errors]. If you want the forwarding done notice to be sent every time a received ...

  • Page 480

    Forwarding settings 10-61 system manager settings 10 2 select the forwarding setting whose details you want to check ➞ press [edit]. If the desired forwarding setting is not displayed, press [ ▼] or [▲] to scroll to the desired forwarding setting. 3 check or change the forwarding settings ➞ press [o...

  • Page 481

    Forwarding settings 10-62 system manager settings 10 forwarding received documents you can set whether received documents are forwarded. 1 press (additional functions) ➞ [system settings] ➞ [forwarding settings]. If necessary, see the screen shot in step 1 of "storing forwarding settings," on p. 10-...

  • Page 482: Erasing Forwarding Settings

    Forwarding settings 10-63 system manager settings 10 3 press [done] repeatedly until the send basic features screen appears. Erasing forwarding settings you can erase forwarding settings that have been stored. 1 press (additional functions) ➞ [system settings] ➞ [forwarding settings]. If necessary, ...

  • Page 483: Printing Forwarding Settings

    Forwarding settings 10-64 system manager settings 10 3 press [yes]. To cancel erasing the forwarding setting, press [no]. The selected forwarding setting is erased. 4 press [done] repeatedly until the send basic features screen appears. Printing forwarding settings you can print a list of the stored...

  • Page 484

    Forwarding settings 10-65 system manager settings 10 2 press [print list]. Note the forwarding settings can be printed only if 11" x 17", lgl, ltr, or ltrr (plain, recycled, or color paper) is loaded in the paper sources whose settings in other in drawer eligibility for aps/ads in common settings (f...

  • Page 485: Ldap Server Settings

    Ldap server settings 10-66 system manager settings 10 ldap server settings if the information for an ldap (lightweight directory access protocol) server is registered in the machine, you can search for e-mail addresses through the ldap server. E-mail addresses obtained through the server can be spec...

  • Page 486

    Ldap server settings 10-67 system manager settings 10 2 press [ ▼] or [▲] until [register ldap server] appears ➞ press [register ldap server]. 3 press [register]. 4 press [server name]..

  • Page 487

    Ldap server settings 10-68 system manager settings 10 5 enter the server name ➞ press [ok]. You can enter up to 24 characters for the server name. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Note for instructions on entering characters, see chapter 2, "basic ...

  • Page 488

    Ldap server settings 10-69 system manager settings 10 7 enter the server's address ➞ press [ok]. You can enter up to 48 characters for the server's address. You can also use - (numeric keys) to enter numbers, and (clear) to clear your entry. Important if is set to 'use (security auth.)' for the ldap...

  • Page 489

    Ldap server settings 10-70 system manager settings 10 9 enter the location to start searching ➞ press [ok]. Enter the location to start searching according to the type of ldap server you are using, or as described below. • if you are using windows 2000 server with active directory: add "dc=" to each...

  • Page 490

    Ldap server settings 10-71 system manager settings 10 10 select [on] or [off] for (secure socket layer). [on]: ssl is used. Using ssl encodes the content of the communication and ensures greater security. [off]: ssl is not used. 11 press [port number] ➞ enter the port number using - (numeric keys). ...

  • Page 491

    Ldap server settings 10-72 system manager settings 10 12 press [max. No. Of addresses to search] ➞ enter the maximum number of address to search using - (numeric keys). You can enter any number from 1 to 1,000. If you make a mistake when entering the number, press (clear) ➞ enter the correct number....

  • Page 492

    Ldap server settings 10-73 system manager settings 10 14 select [do not use], [use], or [use (security auth.)]. Important • [use (security auth.)] can be selected only if the ldap server is running on windows 2000 server with active directory. • if you entered an ip address in step 7, and reverse dn...

  • Page 493

    Ldap server settings 10-74 system manager settings 10 euc: extended unix code jis: japan industrial standard iso: international organization for standardization select the ldap version and character code according to the ldap server's environment. ● if [use] is selected: ❑ press [user]. ❑ enter the ...

  • Page 494

    Ldap server settings 10-75 system manager settings 10 • if you are using novell netware 5.1 (nds) or later: press [user] ➞ add the corresponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters ...

  • Page 495

    Ldap server settings 10-76 system manager settings 10 ❑ select [on] or [off] for . [on]: when searching for information on the server, a login information dialog box is displayed even if a password is not required. [off]: when searching for information on the server, a login information dialog box i...

  • Page 496

    Ldap server settings 10-77 system manager settings 10 ● if [use (security auth.)] is selected: ❑ press [user]. ❑ enter the windows user name ➞ press [ok]. You can enter up to 128 characters for the user name. Example: if is the windows user name: user1.

  • Page 497

    Ldap server settings 10-78 system manager settings 10 ❑ press [password]. ❑ enter the password ➞ press [ok]. You can enter up to 24 characters for the password. After pressing [ok], the password that you entered appears as asterisks (*****). ❑ press [domain name]..

  • Page 498

    Ldap server settings 10-79 system manager settings 10 ❑ enter the domain name ➞ press [ok]. Enter the directory tree name of the active directory, such as . You can enter up to 128 characters for the domain name. ❑ select [on] or [off] for ➞ press [ok]. [on]: when searching for information on the se...

  • Page 499

    Ldap server settings 10-80 system manager settings 10 changing an ldap server setting you can change the settings for a stored ldap (lightweight directory access protocol) server. 1 press (additional functions) ➞ [system settings]. If necessary, see the screen shot in step 1 of "e-mail/i-fax setting...

  • Page 500

    Ldap server settings 10-81 system manager settings 10 4 change the necessary settings ➞ press [next]. Note for instructions on changing the ldap server settings, see "registering an ldap server," on p. 10-66. 5 select [do not use], [use], or [use (security auth.)] ➞ change the settings for the selec...

  • Page 501: Deleting An Ldap Server

    Ldap server settings 10-82 system manager settings 10 deleting an ldap server you can delete a stored ldap server. 1 press (additional functions) ➞ [system settings]. If necessary, see the screen shot in step 1 of "e-mail/i-fax settings," on p. 10-4. If the system manager id and system password have...

  • Page 502

    Ldap server settings 10-83 system manager settings 10 4 press [yes]. To cancel erasing the ldap server, press [no]. The selected ldap server is erased. 5 press [done] repeatedly until the send basic features screen appears. Printing ldap server settings you can print out the ldap server settings. No...

  • Page 503

    Ldap server settings 10-84 system manager settings 10 3 press [print list]. Note the registered ldap server list can be printed only if 11" x 17", ltr, or ltrr (plain, recycled, or color paper) is loaded in the paper sources whose settings in other in drawer eligibility for aps/ads in common setting...

  • Page 504

    Chapter 11-1 11 printing communication reports this chapter explains the method of setting the contents of a communications report and printing lists of the send function. Report settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2...

  • Page 505: Report Settings Table

    Report settings table 11-2 pr inting comm unication repor ts 11 report settings table the following items can be stored or set in report settings from the additional functions screen. ■ settings an asterisk (*) indicates the default setting. ■ print list an asterisk (*) indicates the default setting...

  • Page 506: Specifying Report Settings

    Specifying report settings 11-3 pr inting comm unication repor ts 11 specifying report settings you can specify how the send tx report and the activity report are printed. Send tx report the send tx report enables you to check whether the documents were sent correctly to the intended destination. A ...

  • Page 507

    Specifying report settings 11-4 pr inting comm unication repor ts 11 2 press [send] under . 3 press [tx report]. 4 select [for error only], [on], or [off]..

  • Page 508: Activity Report

    Specifying report settings 11-5 pr inting comm unication repor ts 11 ● if you select [for error only] or [on]: ❑ select [on] or [off] for ➞ press [ok]. [on]: part of the sent document is printed on the report. [off]: the contents of the sent document are not printed on the report at all. The selecte...

  • Page 509

    Specifying report settings 11-6 pr inting comm unication repor ts 11 1 press (additional functions) ➞ [report settings] ➞ [send] under . If necessary, see the screen shots in steps 1 and 2 of "send tx report," on p. 11-3. 2 press [activity report]. 3 select [on] or [off] for . [on]: the activity rep...

  • Page 510

    Specifying report settings 11-7 pr inting comm unication repor ts 11 4 select [on] or [off] for . [on]: the daily activity report is printed at the specified time. [off]: the daily activity report time setting is not specified. ● if you select [on]: ❑ enter the time using - (numeric keys). Enter all...

  • Page 511

    Specifying report settings 11-8 pr inting comm unication repor ts 11 5 select whether the send and receive logs should be printed separately ➞ press [ok]. To print the send and receive logs separately, press [send/receive separate] to select it. If it is not necessary to print the send and receive l...

  • Page 512: Printing Lists

    Printing lists 11-9 pr inting comm unication repor ts 11 printing lists you can print the contents of the address book or the send settings specified from the additional functions screen. Note the lists can be printed only if 11" x 17", lgl, ltr, or ltrr (plain, recycled, or color paper) is loaded i...

  • Page 513

    Printing lists 11-10 pr inting comm unication repor ts 11 2 press [send] under . 3 press [address book list]. 4 select one of the subaddress books or [one-touch buttons] ➞ press [print list]..

  • Page 514: User'S Data List

    Printing lists 11-11 pr inting comm unication repor ts 11 5 press [yes]. To cancel printing, press [no]. The address book list is printed. 6 press [done] repeatedly until the send basic features screen appears. User's data list you can print the contents of the send settings specified from the addit...

  • Page 515

    Printing lists 11-12 pr inting comm unication repor ts 11 2 press [user's data list]. 3 press [yes]. To cancel printing, press [no]. The user's data list is printed. 4 press [done] repeatedly until the send basic features screen appears..

  • Page 516: Troubleshooting

    Chapter 12-1 12 troubleshooting this chapter describes procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When problems occur . . . . . . . . . . . ...

  • Page 517: When Problems Occur

    When problems occur 12-2 t roub leshooting 12 when problems occur sending documents to cancel transmissions. Q do you want to cancel while the document is being scanned? A press (stop) from the control panel, or press [cancel] on the touch panel display. Q do you want to cancel after the document ha...

  • Page 518

    When problems occur 12-3 t roub leshooting 12 document cannot be sent (if the optional super g3 fax board is installed). Q is the telephone line type set correctly? A check the type of telephone line that has been set. (see chapter 1, "introduction to fax functions," in the facsimile guide.) q if se...

  • Page 519

    When problems occur 12-4 t roub leshooting 12 the machine will not transmit using a subaddress (if the optional super g3 fax board is installed). Q are the subaddress and password of the remote machine specified correctly? A check to see if the machine has a subaddress function. A check with the rem...

  • Page 520: Receiving Documents

    When problems occur 12-5 t roub leshooting 12 receiving documents the machine does not receive documents. Q does the machine have sufficient memory? A erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (see "erasing received documents,...

  • Page 521

    When problems occur 12-6 t roub leshooting 12 documents cannot be received in the confidential fax inboxes. Q are the forwarding conditions in forwarding settings in system settings (from the additional functions screen) set correctly? A check the forwarding conditions and inform the sender of those...

  • Page 522: Other Situations

    When problems occur 12-7 t roub leshooting 12 other situations transmissions are slow. Q are documents being sent at a high resolution? A it is recommended that you send text only documents at a low resolution. Transmissions are slow (if the optional super g3 fax board is installed). Q is the ecm tx...

  • Page 523: Error Messages

    Error messages 12-8 t roub leshooting 12 error messages this section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the reference guide, facsimile guide, and network guide. Self...

  • Page 524

    Error messages 12-9 t roub leshooting 12 no response from the server. Check the settings. Cause the specified server settings are incorrect, or the server is not turned on. Alternatively, the machine's tcp/ip resources may be low. Remedy wait for a while, and try browsing again. If you still fail, t...

  • Page 525

    Error messages 12-10 t roub leshooting 12 cannot find the selected server. Check the setting. Cause 1 the ip address that the machine should connect to cannot be determined. Remedy 1 check the dns (domain name system) server settings in tcp/ip settings in network settings in system settings (from th...

  • Page 526

    Error messages 12-11 t roub leshooting 12 check the user name and password or check settings. Cause 1 when setting the login information of the ldap server to 'use' or 'use (security auth.)', the user name or password is incorrect. Remedy check the user and password settings when login information i...

  • Page 527

    Error messages 12-12 t roub leshooting 12 list of error codes without messages if an error occurs while a document is being sent or received, an error code is displayed on the job log on the system monitor screen, as well as being included in the various reports. Check what the error code is and tak...

  • Page 528

    Error messages 12-13 t roub leshooting 12 # 011 cause the document that you are sending is not placed correctly. Remedy repeat the whole procedure from the beginning. # 012 cause the document could not be sent because the receiving fax machine was out of paper. Remedy ask the receiving party to load...

  • Page 529

    Error messages 12-14 t roub leshooting 12 # 037 cause documents could not be received because there was insufficient memory available. Remedy erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (see "erasing received documents," on p. 6...

  • Page 530

    Error messages 12-15 t roub leshooting 12 # 701 cause the specified department id does not exist, or the password has changed. Remedy enter the correct department id or password using - (numeric keys) on the control panel, and try sending again. # 702 cause the document could not be sent because mem...

  • Page 531

    Error messages 12-16 t roub leshooting 12 # 706 cause the address book is being imported or exported from the remote ui, or it is being used by another sending component. Remedy try sending again. # 711 cause the inbox memory is full. Remedy erase the unnecessary documents stored in the inbox. (see ...

  • Page 532

    Error messages 12-17 t roub leshooting 12 # 753 cause a tcp/ip error occurred while sending e-mail. (socket, select error, etc.) remedy check the network cables and connectors. If the machine still does not operate normally, turn the main power off and then back on again. # 754 cause the server is n...

  • Page 533

    Error messages 12-18 t roub leshooting 12 # 801 cause 1 a timeout error occurred while the machine is communicating with the smtp server to send e-mail or send/receive an i-fax. Remedy 1 check that the smtp server is functioning normally. Remedy 2 check the network status. Cause 2 the smtp server re...

  • Page 534

    Error messages 12-19 t roub leshooting 12 # 803 cause the connection was interrupted due to reasons on the recipient's side before all the pages could be sent. Remedy try sending again. # 804 cause 1 unable to match the specified directory name when sending data to a file server. Remedy check the de...

  • Page 535

    Error messages 12-20 t roub leshooting 12 # 810 cause 1 a pop server connection error occurred when receiving an i-fax. Remedy check the pop server name in e-mail/i-fax in network settings in systems settings (from the additional functions screen). Confirm that the pop server is functioning normally...

  • Page 536

    Error messages 12-21 t roub leshooting 12 # 820 cause you have received data that cannot be processed (base 64 or unencode is incorrect). Remedy check the settings and ask the sender to resend the data. # 821 cause you have received data that cannot be processed (tiff analysis error). Remedy check t...

  • Page 537

    Error messages 12-22 t roub leshooting 12 # 830 cause a dsn (delivery status notifications) error notification is received because of an incorrect i-fax address or destination setting, or the data size of the sent documents exceeded the mail server capacity. Remedy 1 check the i-fax address or desti...

  • Page 538

    Error messages 12-23 t roub leshooting 12 # 834 cause an mdn error notification is received because of an incorrect i-fax address or destination setting, or trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machine is full. Remedy check the i-fax address ...

  • Page 539

    Error messages 12-24 t roub leshooting 12 # 995 cause reserved communication jobs were cleared. Remedy reserve the jobs again, if necessary..

  • Page 540: Questions & Answers

    Questions & answers 12-25 t roub leshooting 12 questions & answers q can the machine automatically resend documents when there are errors in transmission? A specify the retry times setting. To access the retry times setting, press (additional functions) ➞ [communications settings] ➞ [tx settings] un...

  • Page 541

    Questions & answers 12-26 t roub leshooting 12 q what happens to a document that has not been completely received when a blackout occurs? A the document, up to the page that was successfully received, is printed. Q what happens to documents in memory and the memory settings if power is interrupted? ...

  • Page 542

    Questions & answers 12-27 t roub leshooting 12 q i cannot tell if the document was successfully sent because the result in the activity report shows '--'. A '--' is displayed when sending is successful, but it is not confirmed whether the e-mail or i-fax that you sent was actually delivered or not. ...

  • Page 543

    Questions & answers 12-28 t roub leshooting 12.

  • Page 544: Appendix

    Chapter 13-1 13 appendix this chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and list samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 send job list . . . . . . . . . . . . . . . ....

  • Page 545: Report and List Samples

    Report and list samples 13-2 appendix 13 report and list samples send job list you can view the list of send jobs and their statuses. The send job list can be printed from the system monitor screen. (see "printing the send job status/log," on p. 7-14.) note • a list of fax jobs is also displayed if ...

  • Page 546: Send Tx Report

    Report and list samples 13-3 appendix 13 ■ mode the type and mode of transmission are printed. Transmission type: send (tx) mode of transmission: ftp, smb, ipx, user inbox (box), i-fax (i-fax), e-mail (mail) ■ pgs. The number of pages that were sent successfully to the remote party, is printed. Send...

  • Page 547

    Report and list samples 13-4 appendix 13 ■ dept. Id if department id management is set, the department id is printed. ■ st. Time the date and time (in 24-hour notation) at which the documents started to transmit are printed. The start time is printed only for send jobs that have been set with the de...

  • Page 548: Activity Report

    Report and list samples 13-5 appendix 13 activity report this report is a list which enables you to check the results of all sending and receiving transactions. An activity report can be printed either automatically or manually. An activity report is automatically printed when either the number of c...

  • Page 549

    Report and list samples 13-6 appendix 13 ■ st. Time the date and time (in 24-hour notation) at which the documents started to transmit are printed. An asterisk (*) indicates a job that has already been printed. ■ destination address the address of the recipient is printed. • if the send job is sent ...

  • Page 550: Forwarding Conditions List

    Report and list samples 13-7 appendix 13 forwarding conditions list you can print the contents of the forwarding settings that have been specified. Manually print the forwarding conditions list whenever necessary. (see "printing forwarding settings," on p. 10-64.) note • for more information on spec...

  • Page 551: Registered Ldap Server List

    Report and list samples 13-8 appendix 13 registered ldap server list you can print the registered ldap server settings. (see "printing ldap server settings," on p. 10-83.) note for more information on specifying ldap server settings, see "ldap server settings," on p. 10-66. 04/21/2003 mon 15:30 ir c...

  • Page 552: Address Book List

    Report and list samples 13-9 appendix 13 address book list you can print the contents of the address book (subaddress books 1 to 10 or one-touch buttons). Manually print the list of the selected address book whenever necessary. (see "address book list," on p. 11-9.) note • if the optional super g3 f...

  • Page 553

    Report and list samples 13-10 appendix 13 ■ destination address • if the class is 'ftp', 'smb', or 'ipx' (file server): the host name is printed on the first line, and the folder path on the second line. • if the class is 'box': the number of the user inbox is printed. • if the class is 'i-fax' or '...

  • Page 554: User'S Data List

    Report and list samples 13-11 appendix 13 user's data list the user's data list prints out the send settings made in communications settings, report settings, and system settings from the additional functions screen. Manually print the user's data list whenever necessary. (see "user's data list," on...

  • Page 555: Glossary

    Glossary 13-12 appendix 13 glossary a ascii code ascii (american standard code for information interchange) is a set of standardized codes used to represent letters, numbers, a few symbols, and control characters. A seven digit (or seven bit) binary number can represent one of 128 distinct codes. C ...

  • Page 556

    Glossary 13-13 appendix 13 file server a personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (lan) in order to share and use its hard disk drive. Ftp file transfer protocol. A client-server protocol enabling a user to tran...

  • Page 557

    Glossary 13-14 appendix 13 m memory lock usually, a document is printed as soon as it is received; but with memory lock, all documents received are kept in memory until you enter a password to print them. This enables you to attend to them at your own leisure, and prevents printed documents from pil...

  • Page 558

    Glossary 13-15 appendix 13 p pdf portable document format. A file format run by adobe systems' acrobat software which is restricted neither by device nor resolution. Pdf displays documents in a way that is independent of the original application software, hardware, and operating system used to creat...

  • Page 559

    Glossary 13-16 appendix 13 subaddress books the main address book is subdivided into ten smaller address books, which are considered subaddress books. Smb server message block. A protocol that provides file and printer sharing over a network for windows computers. Smtp simple mail transfer protocol....

  • Page 560: Index

    Index 13-17 appendix 13 index numerics 2 on 1 log, 8-48 a abbreviations used in this manual, xiii access number management, 10-24 activity report, 11-5, 13-5 address book about the address book, 9-3 access number management, 10-24 address book list sample, 13-9 address book password, 10-22 editing a...

  • Page 561

    Index 13-18 appendix 13 using the new address tab, 2-5 using the one-touch buttons, 2-34 details key, 1-6 different size originals, 4-17 disclaimers, xv display language, setting, 1-11 displays used in this manual, xii document size select key, 1-8 e e-mail/i-fax settings always send notice for rx e...

  • Page 562

    Index 13-19 appendix 13 legal notices copyrights, xv disclaimers, xv trademarks, xiv m memory rx inbox settings about memory rx inbox settings, 10-10 memory lock end time, 10-18 memory lock start time, 10-14 setting a password, 10-10 settings for storing received i-fax, 10-13 n new address key, 1-8 ...

  • Page 563

    Index 13-20 appendix 13 remove background, 4-27 report settings activity report, 11-5 send tx report, 11-3 specifying, 11-3 report settings table, 11-2 resolution, 3-15 resolution drop-down list, 1-8 retry times, 8-10 s samples activity report, 13-5 address book list, 13-9 forwarding conditions list...