1. DL manuals
  2. Canon
  3. Software
  4. imageCLASS MF4770n
  5. Basic Operation Manual

Canon imageCLASS MF4770n Basic Operation Manual

Other manuals for imageCLASS MF4770n: Basic Operation Manual

Summary of imageCLASS MF4770n

  • Page 1

    Basic operation guide for information about machine setup and software installation, see the starter guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read important safety instructions first ĺp.. Keep this manual for future reference. For i...

  • Page 2: Manuals For The Machine

    2 manuals for the machine starter guide the starter guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Wireless lan setting guide (mf4890dw/mf4880dw only) this manual describes wireless lan setup procedures and causes and counter...

  • Page 3: How to Use This Manual

    3 how to use this manual symbols used in this manual warning indicates a situation that may lead to death or injury to persons. To use the machine safely, always pay attention to these warnings. Caution indicates a situation that may lead to injury to persons or damage to equipment. To use the machi...

  • Page 4: Fax

    4 fax one-touch/coded/group dialing → p.48 specify fax destinations using one- touch keys, coded dial, and group dial. Adjusting quality adjust image quality by setting the density, resolution, and sharpness. • copy → p.32 • fax → p.52 2-sided printing* print copies, received faxes, or documents on ...

  • Page 5: Copy

    5 copy 1 2 3 1 2 3 1 2 3 1 1 1 2 2 2 3 3 3 collating copies → p.35 collate copies when copying multiple documents. Copying id card → p.36 copy both sides of an id card onto a single page. Print booklet printing* → p.43 • combine two pages onto a single page, and then print on both sides. • make a bo...

  • Page 6: Basic Operation

    6 basic operation learn the names and functions of each part of the machine ……… 10 front side …………………………………………………………… 10 interior ……………………………………………………………… 12 back side …………………………………………………………… 13 learn the functions of the operation panel ………………………… 14 switch to copy/fax/scan mode ……………………………………… 16 ...

  • Page 7: Print

    7 print print a document …………………………………………………… 40 enlarge or reduce a document ……………………………………… 40 print a double-sided document (mf4890dw/mf4880dw only) …… 41 print multiple pages onto one sheet ………………………………… 42 print a booklet (mf4890dw/mf4880dw only) ……………………… 43 print a poster ……………………………………………………...

  • Page 8: Scan

    8 scan understand the scanning method …………………………………… 74 scan a document with the operation panel ………………………… 75 scanning a document using a shortcut key ………………………… 77 scan a document with the mf toolbox ……………………………… 78 confi guring scan settings using the mf toolbox …………………… 80 scan a document with t...

  • Page 9: Basic Operation

    9 learn the names and functions of each part of the machine ……… 10 front side …………………………………………………………… 10 interior ……………………………………………………………… 12 back side …………………………………………………………… 13 learn the functions of the operation panel ………………………… 14 switch to copy/fax/scan mode ……………………………………… 16 enter text ……………...

  • Page 10: Front Side

    10 document return tray returns documents after scanning. Operation panel use the panel to control the machine ( → p.14). Multi-purpose tray load paper one by one manually ( → p.24). Paper guides adjust these guides to fi t the paper. Mf4890dw mf4880dw/mf4770n learn the names and functions of each p...

  • Page 11: Basic Oper

    11 basic oper a tion scanning area scans documents from the feeder. Platen glass used to scan non-standard size paper or books, as well as standard size paper ( → p.20). Ventilation slots (mf4890dw/ mf4880dw only) allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space ...

  • Page 12: Interior

    12 interior paper exit guide open this guide to clear paper jams ( → p.96). Toner guides when inserting the toner cartridge, fi t the protrusions on the toner cartridge into these guides ( → p.88). Toner cover open this cover to access the toner cartridge or clear paper jams..

  • Page 13: Basic Oper

    13 basic oper a tion hand set ext. Line back side rear cover (mf4890dw/mf4880dw only) open this cover to clear paper jams when using the 2-sided copy function ( → p.99). Mf4770n mf4890dw/mf4880dw rating label the machine’s serial number (consists of three letters and a 5-digit number) and the requir...

  • Page 14

    14 learn the functions of the operation panel display address book press to search for recipients registered in the address book ( → p.57). Redial/pause when faxing, press to redial the last three numbers called or insert a pause in a fax number. Coded dial press to enter a recipient’s code for code...

  • Page 15: Basic Oper

    15 basic oper a tion navigating the menu example: adjust the density press [ ▲ ] or [ ▼ ] to highlight an item, and then press [ok]. Press [ ▲ ] or [ ▼ ] to highlight an item, and then press [ok]. Press [ ◄ ] or [ ► ] to adjust the level, and then press [ok]. (if necessary, press [ ▲ ] or [ ▼ ].) pr...

  • Page 16: Switch to Copy/fax/scan Mode

    16 switch to copy/fax/scan mode switch to copy, fax, or scan mode fi rst to use each mode. • if you use the fax mode for the fi rst time: fax setup guide will appear on the display. Refer to the on-screen instructions and starter guide to confi gure the settings. • to set a frequently used mode to t...

  • Page 17: Basic Oper

    17 basic oper a tion to switch entry modes: uppercase alphabetic letters and symbols lowercase alphabetic letters and symbols numbers press [ ] (tone) repeatedly. Or 1. Press [ ▲ ] or [ ▼ ] to highlight entry mode>, and then press [ok]. 2. Press [ ▲ ] or [ ▼ ] to highlight the desired mode, and then...

  • Page 18: Set Date And Time

    18 set date and time if the incorrect date or time is printed on faxes or reports, change the date and time settings. 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. Timer settings quiet mode time set ... Time ...

  • Page 19: Sic

    19 ba sic o pe ra tio n place documents choose the appropriate way to place documents according to the document’s type. Check available documents mf4890dw mf4880dw/mf4770n size (width x length) 8 1/2" (216 mm) 8 1/2" (216 mm) 5 1/2" (140 mm) 5 1/2" (140 mm) 5" (127 mm) 5" (127 mm) 14" (356 mm) 14" (...

  • Page 20

    20 placing documents on the platen glass 1 open the feeder. 2 place your document face down. 3 align the document with the appropriate paper size marks. • if the document does not match any of the paper size marks, align the upper left edge of your document with the arrow mark. • if the document is ...

  • Page 21: Basic Oper

    21 basic oper a tion 4 neatly place the documents face up. • place the document under the load limit guides (a). • make sure that the paper stack does not exceed the load limit marks (b). A b 5 align the document guides tightly to the width of the document. Important important if the document guides...

  • Page 22: Load Paper

    22 load paper before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams. 1 step check if the type of paper is appropriate. Paper such as legal, letter, statement, executive, and envelopes can be used. For details about the availabl...

  • Page 23: Basic Oper

    23 basic oper a tion loading paper in the paper cassette this section describes how to load letter paper in the paper cassette. When loading envelopes or paper with a letterhead, see ”loading envelopes or paper with a letterhead” ( → p.25). 1 lift the dust cover. 2 spread the paper guides a little w...

  • Page 24

    24 4 adjust the paper guides tightly to the width and length of the paper. Important important if the paper guides are too loose or too tight, this may result in misfeeds or paper jams. 5 close the dust cover. 6 specify the loaded paper size and type ( → p.25). Loading paper in the multi-purpose tra...

  • Page 25: Basic Oper

    25 basic oper a tion loading envelopes or paper with a letterhead this section describes how to load envelopes and paper with a letterhead. Envelopes loading orientation load the paper properly by following the instructions below. Abc abc 1-sided printing load the paper with the printed side face up...

  • Page 26

    26 setting a paper size and type make sure that the paper settings match the size and the type of the loaded paper. 1 press [ ] (paper settings). 2 press [ ▲ ] or [ ▼ ] to highlight or , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight the desired paper size, and then press [ok]. • to specif...

  • Page 27: Basic Oper

    27 basic oper a tion switch to the quiet mode you can switch to and cancel the quiet mode, by pressing [ ] (quiet mode). • by default, the quiet mode is set to off >. To change this setting to on>, and specify the time to switch to the quiet mode automatically, press [ ] (menu)  timer settings>  q...

  • Page 28: Use The Toner Saver Mode

    28 use the toner saver mode you can set whether or not to conserve toner when copying or faxing. When using the toner saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced. 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highligh...

  • Page 29: Copy

    29 make a basic copy …………………………………………………… 30 copy by saving paper ………………………………………………… 31 enlarge or reduce copies …………………………………………… 31 adjust the image quality for copy …………………………………… 32 adjusting the density ……………………………………………… 32 selecting the document type ……………………………………… 32 adjusting the sharpnes...

  • Page 30: Make A Basic Copy

    30 make a basic copy 1 place your documents ( → p.19). Important important if the document guides are too loose or too tight, this may result in misfeeds or paper jams. 2 switch to the copy mode ( → p.16). 3 enter the desired copy quantity (1 to 99) with the alphanumeric keys. • press [ ] (clear) to...

  • Page 31: Copy By Saving Paper

    31 co py copy by saving paper you can save paper with [ ] (paper save copy) when making a copy. 1 place your documents ( → p.19) 2 press [ ] (paper save copy). 3 press [ ▲ ] or [ ▼ ] to highlight the desired dcombination option, and then press [ok]. → 2-sided>* copy two pages onto each of both sides...

  • Page 32: Adjusting The Density

    32 adjust the image quality for copy relation between the density and document type: if density> is set to auto density>, original type> will be changed to text>. Adjusting the density you can make the density brighter or darker than the original documents. 1 place your documents ( → p.19). 2 switch...

  • Page 33: Adjusting The Sharpness

    33 co py adjusting the sharpness you can sharpen or soften the edges of images by adjusting the sharpness. 1 place your documents ( → p.19). 2 switch to the copy mode ( → p.16). 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 4 press [ ◄ ] or [ ► ] to adjust the sharpness, and then press ...

  • Page 34: Make Double-Sided Copies

    34 make double-sided copies (mf4890dw/mf4880dw only) you can make double-sided copies from single-sided documents. When using the mf4890dw, you can also make double-sided or single-sided copies from double-sided documents. 1 place your documents ( → p.19). 2 switch to the copy mode ( → p.16). 3 pres...

  • Page 35: Collate  Copies

    35 co py copy multiple pages onto one sheet you can combine multiple pages (two or four pages) onto one copy sheet. 1 place your documents ( → p.19). 2 switch to the copy mode ( → p.16). 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 4 press [ ▲ ] or [ ▼ ] to highlight or , and then pres...

  • Page 36: Copy A Double-Sided Id Card

    36 copy a double-sided id card you can make a copy of a double-sided id card onto single-sided paper. 1 place an id on the platen glass. • place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm) space created. A5 stmt b5 a4 ltr a5 stmt 5mm 5mm a5 stmt b5 a4 ltr a5 stmt ...

  • Page 37: View And Cancel Copy Jobs

    37 co py view and cancel copy jobs you can view or cancel copy jobs while the jobs are in progress. 1 press [ ] (status monitor/cancel). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 view the details of a copy job or cancel the job. • to view the details, press [ ▲ ] or [ ▼ ]. • to ca...

  • Page 38: Memo

    38 38 memo.

  • Page 39: Print

    39 print a document …………………………………………………… 40 enlarge or reduce a document ……………………………………… 40 print a double-sided document (mf4890dw/mf4880dw only) …… 41 print multiple pages onto one sheet ………………………………… 42 print a booklet (mf4890dw/mf4880dw only) ……………………… 43 print a poster ………………………………………………………… 44...

  • Page 40: Print A Document

    40 print a document 1 make sure that a computer and the machine are connected properly, and the mf drivers are installed on the computer. 2 open a document from an application, and then open the print window. 3 select your printer. 4 click [print] to start printing. Canceling print jobs press [ ] (s...

  • Page 41: Pri

    41 pri nt 4 click [ok] to return to the print window. 5 click [ok] to start printing. Print a double-sided document (mf4890dw/mf4880dw only) you can print on both sides of paper. 1 open a document from an application, and then open the print window. 2 select your print, and then open the printing pr...

  • Page 42

    42 print multiple pages onto one sheet you can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once. 1 open a document from an application, and then open the print window. 2 select you...

  • Page 43: Pri

    43 pri nt print a booklet (mf4890dw/mf4880dw only) you can print pages side-by-side, and then fold them to create a booklet. 1 open a document from an application, and then open the print window. 2 select your printer, and then open the printing preferences window. 3 click the [finishing] tab, selec...

  • Page 44: Print A Poster

    44 print a poster you can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster. 1 open a document from an application, and then open the print window. 2 select your printer, and then open the printing preferences window. 3 click ...

  • Page 45: Pri

    45 pri nt add watermarks to a printout you can add watermarks, such as “draft,” to a document. 1 open a document from an application, and then open the print window. 2 select your printer, and then open the printing preferences window. 3 click the [page setup] tab, and then specify the settings for ...

  • Page 46: View And Cancel Print Jobs

    46 view and cancel print jobs you can view or cancel print jobs that are waiting or in progress. 1 press [ ] (status monitor/cancel). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 view the details of a print job or cancel the job. • press [ ▲ ] or [ ▼ ] to view the print job status. •...

  • Page 47: Fax

    47 47 fax this chapter describes the basic fax functions. Register numbers in the address book ……………………………… 48 registering numbers to one-touch keys …………………………… 48 registering numbers to coded dialing codes ……………………… 49 registering recipients for group dialing …………………………… 50 editing and deleting reg...

  • Page 48

    48 register numbers in the address book you can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing. • to set an address book pin, press [ ] (menu)  system settings>  restrict tx function>  address book pin...

  • Page 49

    49 fa x 7 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 8 enter a name for the destination, press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. Name (max 16 char.) canon entry mode: a 9 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 10 enter the fax number, press [ ▲ ] or [...

  • Page 50

    50 8 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 9 enter the fax number, press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. • select set details> to specify detailed options as needed. Destination (max 40) 0123456789 set details 10 press [ ▲ ] or [ ▼ ] to highlight , and then pres...

  • Page 51

    51 fa x 5 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. Destination type fax group 6 if you selected in step 4, press [ ▲ ] or [ ▼ ] to highlight an empty one-touch key (01 to 04), and then press [ok]. • if you selected in step 4, proceed to step 7. 7 press [ ▲ ] or [ ▼ ] to highlight , a...

  • Page 52: Adjusting The Density

    52 editing and deleting registered destinations you can edit or delete destinations registered in the address book. 1 switch to the fax mode, and then press [ ] (address book). 2 press [ ◄ ] or [ ► ] to highlight > (menu). 3 press [ ▲ ] or [ ▼ ] to highlight the desired option, and then press [ok]. ...

  • Page 53: Selecting The Resolution

    53 fa x selecting the resolution you can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text. 1 place your documents ( → p.19). 2 switch to the fax mode ( → p.16). 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 4 select ...

  • Page 54

    54 specifying the double-sided document format (mf4890dw only) you can set the document format to scan double-sided documents automatically. 1 place your documents ( → p.19). 2 switch to the fax mode ( → p.16). 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 4 press [ ▲ ] or [ ▼ ] to high...

  • Page 55: Send A Fax

    55 fa x send a fax entering a fax number with the alphanumeric keys 1 place your documents ( → p.19). Important important if the document guides are too loose or too tight, this may result in misfeeds or paper jams. 2 switch to the fax mode ( → p.16). 3 enter the recipient’s fax number with the alph...

  • Page 56: Using The One-Touch Keys

    56 using the one-touch keys you can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key. 1 place your documents ( → p.19). 2 switch to the fax mode ( → p.16). 3 adjust the image quality o...

  • Page 57: Searching The Address Book

    57 fa x searching the address book you can search a name registered to the address book. 1 place your documents ( → p.19). 2 switch to the fax mode ( → p.16). 3 adjust the image quality of the documents as needed ( → p.52). 4 press [ ] (address book). 5 press [ ◄ ] or [ ► ] to search for a recipient...

  • Page 58: (Sequential Broadcast)

    58 sending a fax to multiple destinations (sequential broadcast) you can send the same document to multiple recipients at once. 1 place your documents ( → p.19). 2 switch to the fax mode ( → p.16). 3 specify the destination. 4 press [ ▲ ] or [ ▼ ] to select the desired method for specifying destinat...

  • Page 59

    59 fa x 6 press [ ] (redial/pause), and then press [ok]. • a pause added to the end of the number is fi xed at 10 seconds. 7 press [ ] (start). Calling a recipient before sending a fax in the following cases, follow the procedure below to send faxes: • if you want to call a recipient before sending ...

  • Page 60: Receive A Fax (Receive Mode)

    60 receive a fax (receive mode) your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs. Do you want to use a telephone (voice call)? Do you want to use an answering machine? Do you want to automatically receive faxes? ...

  • Page 61

    61 fa x using the machine for fax only set the fax receive mode to auto>. 1 switch to the fax mode ( → p.16). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. Rx mode auto fax/tel auto switch manual answering machine when a fax or ...

  • Page 62: Using The Answering Machine

    62 when a fax or call comes in the machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up. Using the answering machin...

  • Page 63

    63 fa x when a fax or call comes in the machine continuously rings in manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “receiving faxes in manual mode,” to manually switch to receive mode. Receiving faxes in manual mode i...

  • Page 64: Receive A Fax From Memory

    64 receive a fax from memory if a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to memory lock mode 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]....

  • Page 65

    65 fa x viewing and canceling received fax documents you can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 press [ ] (status monitor/cancel). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ...

  • Page 66: View and Cancel A Fax Job

    66 view and cancel a fax job you can view or cancel fax jobs that are waiting or in progress. 1 press [ ] (status monitor/cancel). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight or , and then press [ok]. 4 view or cancel the job status. • press [ ▲ ] o...

  • Page 67

    67 fa x settings for sending faxes settings options bold: default settings details telephone number> register your machine name (the name of company or the user) or a fax number for the machine. The name and number that you register will appear at the top of the fax. Pulse tone if you cannot send a ...

  • Page 68

    68 restricting fax sending functions 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 4 press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ok]. • see “settings for restricting fax sending.” rest...

  • Page 69: Changing Fax Rx Settings

    69 fa x changing fax rx settings 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to highlight or , and then press [ok]. 4 press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ok]. • see “settings for receiving faxes.” rx function s...

  • Page 70

    70 settings options bold: default settings details off on - reduction ratio: auto, 97%, 95%, 90%, 75% - reduction direction: vertical/ horizontal, vertical only set to scale images automatically so they fi t the selected paper size or to reduce the image according to the specifi ed ratio. Off on spe...

  • Page 71

    71 fa x communication management settings settings options bold: default settings details 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps change the transmission or receiving start speed if you have diffi culty sending or receiving faxes. Settings> off on - memory lock pin: seven-digit numbe...

  • Page 72: Memo

    72 72 memo.

  • Page 73: Scan

    73 73 scan this chapter describes the basic scan functions. Understand the scanning method …………………………………… 74 scan a document with the operation panel ………………………… 75 scanning a document using a shortcut key ………………………… 77 scan a document with the mf toolbox ……………………………… 78 confi guring scan settings us...

  • Page 74

    74 understand the scanning method various scanning methods are provided. Connect your computer to computer to the machine. Basic basic method method scan a document with the operation panel ( → p.75). You can use the operation panel to scan an image, and then send the image to a computer. Scan a doc...

  • Page 75: Scan

    75 scan scan a document with the operation panel you can scan a document using the scan mode. 1 make sure that a computer and the machine are connected (see the starter guide). 2 place your documents ( → p.19). 3 switch to the scan mode ( → p.16). 4 press [ ▲ ] or [ ▼ ] to highlight , and then press...

  • Page 76

    76 7 press [ok] to start scanning. When placing your documents in the feeder scanning operation starts. When placing your documents on the platen glass 1. To continuously scan the document, press [ ▲ ] or [ ▼ ] to highlight scan next original>, and then press [ok]. 2. Press [ ▲ ] or [ ▼ ] to highlig...

  • Page 77: Scan

    77 scan scanning a document using a shortcut key you can perform a scan easily by registering destinations and frequently used settings in shortcut keys in advance. Registering a shortcut key 1 press [ ] (menu). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or [ ▼ ] to hig...

  • Page 78

    78 performing a scan using a shortcut key 1 make sure that the computer and the machine is connected (see the starter guide). 2 place documents ( → p.19). 3 switch to the scan mode ( → p.16). 4 press [ ] (scan>pc1) or [ ] (scan>pc2) into which the desired destination is registered. When placing your...

  • Page 79: Scan

    79 scan 5 when the mf toolbox appears, click the desired scan mode button. [mail] • the scan preset for an e-mail attachment is displayed. • the scanned document will be attached to a new message in your e-mail application. [ocr] • the scan preset for the ocr (optical character reader) is displayed....

  • Page 80

    80 confi guring scan settings using the mf toolbox this section describes the layout and features of each setting dialog box of the mf toolbox. For more details, see [scanning] → [using the mf toolbox] in the e-manual. • set the location of a document to be scanned. • [auto mode] that detects the so...

  • Page 81: Scan

    81 scan set the orientation of the document. If you selected pdf as the fi le type, you can create a searchable pdf. Also, you can set the compression ratio. • select to specify the scan settings using the scanner driver ( → p.82). • when [start] is clicked with this check box selected, the [scangea...

  • Page 82

    82 scan a document with the scanner driver if you use the scanner driver window (scangear mf window), you can use various features and scan only the necessary part with the preview function. 1 place your documents ( → p.19). 2 switch to the scan mode ( → p.16). 3 press [ ▲ ] or [ ▼ ] to highlight , ...

  • Page 83: Maintenance And Management

    83 clean the machine …………………………………………………… 84 cleaning the exterior and interior …………………………………… 84 cleaning the fixing unit …………………………………………… 85 cleaning the platen glass and feeder ……………………………… 86 check and replace toner cartridges ………………………………… 87 checking the toner level …………………………………………… 87 conse...

  • Page 84: Clean The Machine

    84 clean the machine clean the exterior and interior of the machine, feeder, and the fi xing unit periodically. Cleaning the exterior and interior clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside. Important important for safety, be sure t...

  • Page 85: Ainte

    85 m ainte nance and m anage me nt 4 remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free. 5 insert the toner cartridge. 6 close the toner cover, and then lower the scanning platform. 7 reconnect all the cables, and then turn on the po...

  • Page 86

    86 cleaning the platen glass and feeder if a scanned image has unexpected specks, clean the platen glass and feeder. Cleaning the platen glass 1 turn off the machine and disconnect all the cables from the machine. 2 remove any documents from the platen glass. 3 open the feeder. 4 clean the platen gl...

  • Page 87: Ainte

    87 m ainte nance and m anage me nt check and replace toner cartridges toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary. When the t...

  • Page 88: Toner Cartridges

    88 conserving the toner to extend the life of toner cartridges if you redistribute the toner, you may be able to print for some time until the toner runs out. 1 lift the scanning platform, open the toner cover, and then remove the toner cartridge. 2 gently shake the toner cartridge 5-6 times to even...

  • Page 89: Ainte

    89 m ainte nance and m anage me nt 1 open the operation panel and the toner cover, and then remove the toner cartridge. 2 prepare a new toner cartridge. • store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes. Shake the toner cartridge...

  • Page 90

    90 3 insert the toner cartridge. 4 close the toner cover, and then lower the scanning platform. Warning do not dispose of a used toner cartridge in open fl ames. This may cause the toner remaining inside the cartridge to ignite, resulting in burns or a fi re. When cleaning up spilled or scattered to...

  • Page 91: Ainte

    91 m ainte nance and m anage me nt manage using the report and list functions print out reports or lists to view communication status, address book information, or settings, for monitoring the machine. 1 press [ ] (report). 2 press [ ▲ ] or [ ▼ ] to highlight , and then press [ok]. 3 press [ ▲ ] or ...

  • Page 92

    92 confi gure settings using the remote ui if the machine is connected to a network, you can monitor and confi gure the machine from the computer using the remote ui. 1 confi gure the network settings for the machine (see the starter guide) • set the machine used on a tcp/ip network, and then connec...

  • Page 93: Troubleshooting

    93 clear jams …………………………………………………………… 94 clearing document jams in the feeder……………………………… 95 clearing paper jams inside the machine …………………………… 96 resolve a displayed message ………………………………………… 100 resolve an error code ………………………………………………… 101 improve output quality ……………………………………………… 102 resolve a pr...

  • Page 94: Clear  Jams

    94 clear jams when paper jam.> appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display. Paper jam. Press [ ] to display steps. Warning when removing jammed documents or paper: use caution to ...

  • Page 95: Tin

    95 tr o u b le sh o o tin g clearing document jams in the feeder after removing any documents placed in the feeder, follow the procedure below to remove jammed documents. Mf4890dw 1 open the feeder cover and lift the lock release lever. 2 remove any jammed document by pulling it gently. 3 hold the g...

  • Page 96

    96 mf4880dw/mf4770n 1 open the feeder cover. 2 remove any jammed document by pulling it gently. 3 close the feeder cover. Clearing paper jams inside the machine follow the procedure below to remove jammed paper. 1 step step check and remove the jammed paper inside the machine. 1 lift the scanning pl...

  • Page 97: Tin

    97 tr o u b le sh o o tin g 4 push up the green colored part (a), and then pull the paper exit guide (b) to open. (b) (a) 5 remove any jammed paper by pulling it gently. 6 lift the paper exit guide, and then fi rmly close it. • ensure that each end of the paper exit guide is closed. 7 gently pull an...

  • Page 98

    98 caution （a） （a） （a） （b） do not touch the fi xing unit (a). Touching the fi xing unit (a) may cause burns as it becomes very hot during use. Do not touch the transfer roller (b). Touching the transfer roller may damage the machine. 2 step step check and remove the jammed paper in the paper cassett...

  • Page 99: Tin

    99 tr o u b le sh o o tin g 3 step check and remove the jammed paper in the rear cover. (mf4890dw/mf4880dw only) 1 open the rear cover. 2 remove any jammed paper by pulling it gently. 3 close the rear cover..

  • Page 100: Resolve A Displayed Message

    100 resolve a displayed message this section describes some of messages related to the toner, memory, and paper. For more details about other messages, see [troubleshooting]  [onscreen messages] in the e-manual. Message action cartridge.> • the toner cartridge needs to be replaced soon. Prepare the...

  • Page 101: Tin

    101 tr o u b le sh o o tin g resolve an error code if an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem. Job no. Address name start time call length sheets result 0123 0123456789 name ...

  • Page 102: Improve Output Quality

    102 error code cause action #037 the machine’s memory is full. Print, send, or delete any documents stored in memory. The data size exceeds the machine’s available memory. Reduce the data resolution or change the fi le format to reduce the data size. #099 a user canceled a job that is processing to ...

  • Page 103: Tin

    103 tr o u b le sh o o tin g symptom example action the printed paper has vertical streaks. • verify that the appropriate paper is being used ( → p.22). • print a test page with new paper. • if the machine is not in use for a long time after the toner cartridge has been replaced, change the special ...

  • Page 104: Resolve A Problem

    104 if you cannot solve the problem resolve a problem follow the procedures below to resolve your problem. See [troubleshooting] in the e-manual or the q&a from the support page of the offi cial canon web site. Warning if the machine makes strange noises or emits smoke or odors: turn off the power i...

  • Page 105: Tin

    105 tr o u b le sh o o tin g faq fax q can i turn off the incoming ring when receiving a fax? └ a yes, but you can turn off the incoming ring for faxes only when you are using mode. To turn off the incoming ring for faxes, press [ ] (menu)  fax rx settings>  rx function settings>  incoming ring> ...

  • Page 106

    106 q how do i use the scan function when the machine is connected to a computer via a network? └ a you must register the machine to the mf network scan utility fi rst. To register, 1. From the task tray on your desktop, click [ ]. 2. Place a check next to the machine, and then click [ok]. Q can i u...

  • Page 107: Tin

    107 tr o u b le sh o o tin g q can i change the folder that the scanned images are saved to? └ a yes, you can change the folder to save the scanned images when scanning with the mf toolbox. To change, 1. From the mf toolbox screen, click [browse]. 2. Locate a folder to save the scanned images, and t...

  • Page 108: If A Power Failure Occurs

    108 if a power failure occurs the machine cannot be used while the power supply is cut off. The fax function during a power failure : • faxes cannot be sent or received. • you may not be able to make a call with the external telephone depending on your telephone. • you may be able to receive a call ...

  • Page 109

    109 please be sure that the shipment does not exceed ups specifi cations. Maximum weight = 70 lb. (31.8 kg) maximum length = 108” (2,743 mm) maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm) if your shipment exceeds the above limits, please call 1-800-ok- canon for special shipping i...

  • Page 110

    110 caution • do not install the machine in the following locations. Doing so may result in personal injury, fi re or electrical shock. – unstable location – a location subject to excessive vibrations – a location where block the ventilation slots (too close to walls, bed, shaggy rug, and other simi...

  • Page 111: Legal Notices

    111 others warning • if you are using a cardiac pacemaker: this machine generates a low level magnetic fi eld. If you feel any abnormalities in your body while using this machine, please move away from the machine and consult your physician immediately. Telephone equipment when using telephone equip...

  • Page 112

    112 users in the u.S.A. Pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk for the machine. See chapter 11, “appendix,” for specifi c dimensions and weight. B. Order information 1. A single telephone line (touch-tone or rotary) should be...

  • Page 113

    113 ddd (direct distance dial) line -or- iddd (international direct distance dial) line if you communicate overseas canon recommends an individual line following industry standards, i.E., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a pbx (private branch exchan...

  • Page 114: Laser Safety

    114 • le nombre d’équivalents sonnerie (ren) de ce produit est 1,0. • les réparations sur un appareil certifi é doivent être faites par une société d’entretien canadienne autorisée par le gouvernement canadien et désignée par le fournisseur. Toute réparation ou modifi cation que pourrait faire i’uti...

  • Page 115: Memo

    115 115 memo.

  • Page 116

    Ft5-4618 (000) xxxxxxxxxx © canon inc. 2012 printed in korea canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon marketing japan inc. 16-6, konan 2-chome, minato-ku, tokyo 108-8011, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon europa n.V. Bove...