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Canon imageCLASS MF6500 Series Basic Manual

Other manuals for imageCLASS MF6500 Series: Starter Manual, Basic Manual, Basic Manual, Service Manual
Manual is about: Canon MF6500 Series Laser multifunction printer

Summary of imageCLASS MF6500 Series

  • Page 1

    Eng basic guide please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Before using the machine document handling print media sending faxes (mf6550 only) receiving faxes (mf6550 only) copying printing scanning pc fa...

  • Page 2

    I manuals for the machine ● machine set-up ● software installation starter guide ● basic features ● maintenance ● machine settings ● specifications basic guide (this document) ● advanced features ● system monitor ● reports and lists advanced guide ● scanning features scanner driver guide indicates t...

  • Page 3: What Can I Do With This

    Ii wh at can i d o with this ma chine? What can i do with this machine? Fax features (mf6550 only) specify a recipient with a single key one-touch speed dialing → p. 4-7 specify a recipient with a two-digit code coded speed dialing → p. 4-15 specify multiple recipients with a single key group dialin...

  • Page 4

    Iii what can i do with this machine? Fas (continued) send a fax to multiple recipients broadcasting → advanced guide send a fax at a specified time delayed sending → advanced guide receive faxes in memory without printing out memory reception → advanced guide.

  • Page 5

    Iv wh at can i d o with this ma chine? Copy features select a scan mode depending on the type of image image quality → p. 6-3 adjust the density level of scanned images density → p. 6-4 enlarge or reduce copied images zoom ratio → p. 6-6 sort copies by page order collate copying → advanced guide mak...

  • Page 6

    V what can i do with this machine? Copy two documents on one sheet 2 on 1 combination → advanced guide d e f d e f d e f d e f 2 a b c a b c a b c a b c 1 a b c a b c a b c a b c 1 d ef d ef d ef a b c a b c a b c a b c 1 d e f d e f d e f d e f 2.

  • Page 7

    Vi wh at can i d o with this ma chine? Printer feature scanner feature pc fax feature (mf6550 only) print a document from a pc printing → online help specify detailed scanning options to suit various images scanning → scanner driver guide send a fax from a pc pc faxing → online help a bc a bc a bc a...

  • Page 8

    Vii what can i do with this machine? Contents manuals for the machine................................................................. I what can i do with this machine? ............................................... Ii fax features (mf6550 only)........................................... Ii copy f...

  • Page 9

    Viii wh at can i d o with this ma chine? 2 document handling................................................................. 2-1 document requirements ............................................................2-1 scanning area..........................................................................

  • Page 10

    Ix what can i do with this machine? 6 copying .................................................................................... 6-1 scan settings ...............................................................................6-3 image quality..........................................................

  • Page 11

    X wh at can i d o with this ma chine? 12 machine settings ................................................................. 12-1 machine settings .......................................................................12-1 printing user’s data list ......................................12-1 accessing...

  • Page 12

    Xi what can i do with this machine? How to use this guide symbols used in this manual the following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Warning indicates a warning that may lead to death...

  • Page 13

    Xii wh at can i d o with this ma chine? Illustrations used in this manual unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the imageclass mf6550. The model imageclass mf6550 is used for illustration purposes in this manual. When ...

  • Page 14

    Xiii what can i do with this machine? Legal notices trademarks canon, the canon logo and imageclass are trademarks of canon inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. Copyright copyright © 2006 by canon inc. All rights re...

  • Page 15: Before Using The

    1-1 b e fore using the machine before using the machine machine components a adf (automatic document feeder) holds documents and feeds them automatically into the scanning area. B slide guides adjusts to the width of the document. C document feeder tray holds documents. D document delivery tray rece...

  • Page 16

    1-2 before using the machine i left cover open this cover when replacing the toner cartridge or clearing paper jams. J scanning area scans documents from the adf. K platen glass cover open this cover when placing a document on the platen glass. L platen glass place documents. M multi-purpose tray fe...

  • Page 17

    1-3 b e fore using the machine operation panel main operation panel ● mf6550 a paper select indicator indicates the selected paper source. B jam location indicator indicates the location of paper jams. C lcd display displays messages and prompts during operation. Displays selection, text, and number...

  • Page 18

    1-4 before using the machine n log in/out key press to enter a password for the machine. (enter password → press id to enable functions. Press id again after operations to return to the display for entering password.) to register a password, [additional functions] → settings> → . O clear key press t...

  • Page 19

    1-5 b e fore using the machine facsimile operation panel (mf6550 only) a direct tx key press to set direct sending. B r key press to dial an outside line access number or an extension number when the unit is connected through a switchboard (pbx). C hook key press when you want to dial without liftin...

  • Page 20

    1-6 before using the machine lcd (standby mode) copy mode ● without optional cassette a zoom ratio b paper size c quantity d density e image quality fax mode* a date & time b receive mode c image quality * mf6550 only ● with optional cassette scan mode 1 0 0 % a 4 o 1 t e x t a a b c e d 3 1 / 1 2 2...

  • Page 21

    1-7 b e fore using the machine toner cartridge the lifetime of the canon genuine starter toner cartridge which comes with the machine is approximately 2,500 pages, the canon genuine replacement toner cartridge is approximately 5,000 pages. The page counts are on the basis of “iso/ iec 19752”* when p...

  • Page 22

    1-8 before using the machine ● do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. ● always hold the toner cartridge by its handle to avoid touching the drum protective shutter. ● do not stand the toner ...

  • Page 23

    1-9 b e fore using the machine timer settings setting sleep mode when the machine remains idle for a certain period of time, it automatically enters sleep mode. 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. [ok] 1 2 3.

  • Page 24

    1-10 before using the machine 4 confirm that is displayed, then press [ok]. 5 press [ ] or [ ] to select the desired interval, then press [ok]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys. 6 press [stop] to return to standby ...

  • Page 25

    1-11 b e fore using the machine setting auto clear time if the machine remains idle for a certain period of time, the display returns to standby mode (auto clear function). 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]....

  • Page 26

    1-12 before using the machine 4 confirm that is displayed, then press [ok]. 5 press [ ] or [ ] to select the desired interval, then press [ok]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys. 6 press [stop] to return to standby m...

  • Page 27

    1-13 b e fore using the machine setting daylight saving time in some countries or areas, time is advanced throughout the summer season. This is called “daylight saving time.” 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok...

  • Page 28

    1-14 before using the machine 6 confirm that is displayed, then press [ok]. 7 press [ ] or [ ] to select the month, then press [ok]. 8 confirm that is displayed, then press [ok]. 9 press [ ] or [ ] to select the week, then press [ok]. [ok] 6 8 7 9.

  • Page 29

    1-15 b e fore using the machine 10 confirm that is displayed, then press [ok]. 11 press [ ] or [ ] to select the day, then press [ok]. 12 confirm that is displayed, then press [ok]. 13 confirm that is displayed, then press [ok]. [ok] 10 12 11 13.

  • Page 30

    1-16 before using the machine 14 press [ ] or [ ] to select the month, then press [ok]. 15 confirm that is displayed, then press [ok]. 16 press [ ] or [ ] to select the week, then press [ok]. 17 confirm that is displayed, then press [ok]. 18 press [ ] or [ ] to select the day, then press [ok]. 19 pr...

  • Page 31: Document Handling

    2-1 do cument handling document handling document requirements * 1 when copying a transparent document such as tracing paper or transparencies, use a piece of plain white paper to cover the document after placing it face-down on the platen glass. * 2 80 g/m 2 paper platen glass adf type – plain pape...

  • Page 32

    2-2 document handling ● do not place the document on the platen glass or in the adf until the glue, ink or correction fluid on the document is completely dry. ● remove all fasteners (staples, paper clips, etc.) before loading the document in the adf. ● to prevent document jams in the adf, do not use...

  • Page 33

    2-3 do cument handling scanning area make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2 mm 2 mm 2 mm 2 mm.

  • Page 34

    2-4 document handling loading documents on the platen glass 1 lift up the platen glass cover. 2 place your document face down. 3 align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mar...

  • Page 35

    2-5 do cument handling 4 gently lower the platen glass cover. The document is ready for scanning. Caution – when closing the platen glass cover, be careful not to get your fingers caught, as this may result in personal injury. – do not press down the platen glass cover forcefully, as this may damage...

  • Page 36

    2-6 document handling in the adf 1 fan the document stack and even the edges. 2 adjust the slide guides to the width of the documents..

  • Page 37

    2-7 do cument handling 3 neatly place the documents face up in the document feeder tray. The document is ready for scanning. Note – do not add or remove documents while they are being scanned. – when scanning is complete, remove the documents from the document delivery tray to avoid paper jams. – av...

  • Page 38

    2-8 document handling.

  • Page 39: Print Media

    3-1 print media print media paper requirements ( {: available –: not available) *1 80 g/m 2 paper *2 from 64 to 80 g/m 2 *3 from 81 to 90 g/m 2 *4 from 91 to 105 g/m 2 *5 from 106 to 128 g/m 2 *6 75 g/m 2 *7 use only a4 transparencies made especially for this machine. Note the default paper size is ...

  • Page 40

    3-2 print media printable area the shaded area indicates the approximate printable area of a4 paper. 3.6 mm 2.7 mm 2.9 mm 4.7 mm.

  • Page 41

    3-3 print media paper guidelines ● to prevent paper jams, do not use any of the following: – wrinkled or creased paper – curled or rolled paper – coated paper – torn paper – damp paper – very thin paper – paper which has been printed on using a thermal transfer printer (do not copy on the reverse si...

  • Page 42

    3-4 print media loading paper to load paper in the paper cassette, see “set up the machine,” in the starter guide. In the multi-purpose tray (e.G., envelopes) if you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the multi-purpose tray. ● use stand...

  • Page 43

    3-5 print media 2 pull out the multi-purpose tray extension until it clicks, then open it. Note do not load the paper without using the multi-purpose tray extension. 3 gently load the stack of envelopes with the address side facing down and the flap side to the left. Be sure to insert the envelopes ...

  • Page 44

    3-6 print media 4 adjust the slide guides to the width of the paper stack. Note – make sure that the paper stack does not exceed the paper limit guide. – some types of paper may not feed properly into the multi-purpose tray. For high quality copies, be sure to use the paper and transparencies recomm...

  • Page 45

    3-7 print media setting paper type and size for the paper cassette the default settings are and . When you place other types and/ or sizes of paper, follow this procedure to change the settings. 1 press [additional functions]. 2 confirm that is displayed, then press [ok]. [ok] 1 2.

  • Page 46

    3-8 print media 3 press [ ] or [ ] to select , then press [ok]. 4 confirm that is displayed, then press [ok]. 5 press [ ] or [ ] to select the paper type, then press [ok]. , , , , if you use the optional paper cassette, confirm that is displayed and repeat this step to set the paper type for . [ok] ...

  • Page 47

    3-9 print media 6 confirm that is displayed, then press [ok]. 7 confirm that is displayed, then press [ok]. 8 press [ ] or [ ] to select the paper size, then press [ok]. , , if you use the optional paper cassette, confirm that is displayed and repeat this step to set the paper size for . 9 press [st...

  • Page 48

    3-10 print media for the multi-purpose tray if you use same kind of paper for the multi-purpose tray, you can specify the paper size and type. 1 press [additional functions]. 2 confirm that is displayed, then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select , ...

  • Page 49

    3-11 print media 5 confirm that is displayed, then press [ok]. 6 press [ ] or [ ] to select the paper size, then press [ok]. , , , , , , , , , oficio>, , , , , * 1 , * 1 , * oficio>, , , , , * 1 , * 1 , 1 , c5>* 1 , * 1 , * 2 * 1 for envelopes. If you select this size, is automatically selected for ...

  • Page 50

    3-12 print media 7 confirm that is displayed, then press [ok]. 8 press [ ] or [ ] to select the paper type, then press [ok]. , , , , , , , , , 9 press [stop] to return to standby mode. [ok] 7 8 9.

  • Page 51: Sending Faxes

    4-1 sending f a xes (mf6550 only) sending faxes (mf6550 only) follow this procedure to send a fax. For advanced sending features, see chapter 1, “advanced fax features (mf6550 only),” in the advanced guide. Set a document enter the fax mode place the document on the platen glass or load it in the ad...

  • Page 52

    4-2 sending f a xes (mf6550 only) enter the fax number send the document dial the recipient’s fax number with the numeric keys. Press [start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [start] for each document. When scanning is complete...

  • Page 53

    4-3 sending f a xes (mf6550 only) scan settings you can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sendin...

  • Page 54

    4-4 sending f a xes (mf6550 only) 2 press [image quality] repeatedly to select the resolution, then press [ok]. You can use [ ] and [ ] to select the image quality. For fine-print documents (the resolution is twice that of ). (200 x 200 dpi) for documents that contain photographs (the resolution is ...

  • Page 55

    4-5 sending f a xes (mf6550 only) density 1 press [fax]. 2 press [density]. 3 press [ ] or [ ] to adjust the density, then press [ok]. [ ]: to make light documents darker [ ]: to make documents lighter 1 2 [ok] 3.

  • Page 56

    4-6 sending f a xes (mf6550 only) speed dialing speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● one-touch speed dialing (p. 4-7) – register a fax/telephone number for one-touch speed dialing, then to di...

  • Page 57

    4-7 sending f a xes (mf6550 only) ● registering one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 confirm that is displayed, then press [ok]. 4 press a one-touch speed dialing key (01 to 23) for a registering fax number, then press [ok]. You ca...

  • Page 58

    4-8 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [ok]. 7 confirm that is displayed, then press [ok]. [ok] 5 7 6 t e l n u m b e r e n t r y 0 1 2 x x x ...

  • Page 59

    4-9 sending f a xes (mf6550 only) 8 enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. To register another one-touch speed dialing key, press [additional functions], then repeat the procedure from step 4. You can set for each destination. For detai...

  • Page 60

    4-10 sending f a xes (mf6550 only) ● editing one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 confirm that is displayed, then press [ok]. 4 press the one-touch speed dialing key (01 to 23) you want to edit, then press [ok]. [ok] 1 2 4 3.

  • Page 61

    4-11 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 press [clear] repeatedly to go back to a wrong digit. You can also use [ ]. To delete all the numbers, press and hold [clear]. 7 enter a new number with the numeric keys, then press [ok]. [ok] 5 6 7.

  • Page 62

    4-12 sending f a xes (mf6550 only) 8 confirm that is displayed, then press [ok]. 9 press [clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [clear] to delete it. To delete the entire name, press and hold [clear]. 10 enter a ...

  • Page 63

    4-13 sending f a xes (mf6550 only) ● deleting one-touch speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 confirm that is displayed, then press [ok]. 4 press the one-touch speed dialing key (01 to 23) you want to delete, then press [ok]. [ok] 1 2 4 3.

  • Page 64

    4-14 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 press and hold [clear] to delete all the numbers, then press [ok]. You can also use [ ] to delete numbers one by one. 7 press [stop] to return to standby mode. Note when deleting all numbers, the registered name is cl...

  • Page 65

    4-15 sending f a xes (mf6550 only) ● registering coded speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a coded speed dialing number (00 to 99), then press [ok]. You can also ent...

  • Page 66

    4-16 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [ok]. 7 confirm that is displayed, then press [ok]. [ok] 5 7 6 t e l n u m b e r e n t r y 0 1 2 x x x...

  • Page 67

    4-17 sending f a xes (mf6550 only) 8 enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. To register another coded speed dialing number, press [additional functions], then repeat the procedure from step 4. You can set for each destination. For detai...

  • Page 68

    4-18 sending f a xes (mf6550 only) ● editing coded speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select the coded speed dialing number (00 to 99) that you want to edit, then press [o...

  • Page 69

    4-19 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 press [clear] repeatedly to go back to the wrong digit. You can also use [ ]. To delete all the numbers, press and hold [clear]. 7 enter a new number with the numeric keys, then press [ok]. [ok] 5 6 7.

  • Page 70

    4-20 sending f a xes (mf6550 only) 8 confirm that is displayed, then press [ok]. 9 press [clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [clear] to delete it. To delete the entire name, press and hold [clear]. 10 enter a ...

  • Page 71

    4-21 sending f a xes (mf6550 only) ● deleting coded speed dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select the coded speed dialing number (00 to 99) that you want to delete, then press...

  • Page 72

    4-22 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 press and hold [clear] to delete all the numbers, then press [ok]. You can also use [ ] to delete numbers one by one. 7 press [stop] to return to standby mode. Note when deleting all numbers, the registered name is cl...

  • Page 73

    4-23 sending f a xes (mf6550 only) ● registering group dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 specify an empty one-touch speed dialing key or coded speed dialing number that you want to set as the grou...

  • Page 74

    4-24 sending f a xes (mf6550 only) 5 confirm that is displayed, then press [ok]. 6 select the speed dialing numbers you want to register in the group (max. 122 destinations) until all destinations are registered, then press [ok]. The speed dialing number refers to the one-touch dialing number or cod...

  • Page 75

    4-25 sending f a xes (mf6550 only) 8 enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. 9 press [stop] to return to standby mode. [ok] 8 9 n a m e : a c a n o n g r o u p ex..

  • Page 76

    4-26 sending f a xes (mf6550 only) ● adding new destination to group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to edit, then press [ok]. To select a group stored under the ...

  • Page 77

    4-27 sending f a xes (mf6550 only) ● deleting destination from group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to edit, then press [ok]. To select a group stored under the ...

  • Page 78

    4-28 sending f a xes (mf6550 only) 6 press [ ] or [ ] to display the speed dial number you want to delete from the group. 7 press [clear]. 8 repeat steps 6 and 7 if you want to delete another speed dialing number. 9 press [stop] to return to standby mode. [ok] 6 7 9.

  • Page 79

    4-29 sending f a xes (mf6550 only) ● changing group name 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to edit, then press [ok]. To select a group stored under the coded speed ...

  • Page 80

    4-30 sending f a xes (mf6550 only) ● deleting group dialing 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group dial to delete, then press [ok]. To select a group stored under the coded s...

  • Page 81

    4-31 sending f a xes (mf6550 only) 6 press [ ] or [ ] to display a speed dial number. 7 press [clear]. 8 repeat steps 6 and 7 until all speed dial numbers are deleted, then press [ok]. 9 press [stop] to return to standby mode. Note when deleting all numbers, the registered name is cleared automatica...

  • Page 82

    4-32 sending f a xes (mf6550 only) using speed dialing follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (see “report settings,” on p. 12-23.) ● using one-touch speed/group dialing...

  • Page 83

    4-33 sending f a xes (mf6550 only) ● using coded speed/group dialing 1 place the document on the platen glass or load it in the adf. 2 press [fax]. 3 adjust any necessary settings for your document. For details, see “scan settings,” on p. 4-3. 4 press [coded dial]. 5 enter the desired two-digit code...

  • Page 84

    4-34 sending f a xes (mf6550 only) manual sending use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. Note – you cannot use the platen glass for manual sending. – you cannot use group dia...

  • Page 85

    4-35 sending f a xes (mf6550 only) 5 press [hook] or pick up the handset of your external telephone. 6 dial the recipient’s fax/telephone number. Note make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect,...

  • Page 86

    4-36 sending f a xes (mf6550 only) direct sending with direct sending, the machine sends the document on the adf as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. Note – you cannot use the platen glass for direct s...

  • Page 87

    4-37 sending f a xes (mf6550 only) 4 adjust any necessary settings for your document. For details, see “scan settings,” on p. 4-3. 5 dial the recipient’s fax/telephone number. If you select delayed transmission or sequential broadcasting, memory sending is automatically selected. 6 press [start]. Ea...

  • Page 88

    4-38 sending f a xes (mf6550 only).

  • Page 89: Receiving Faxes

    5-1 receiving faxes (mf 6550 only) receiving faxes (mf6550 only) follow this procedure to set the machine for receiving faxes. For advanced receiving features, see chapter 1, “advanced fax features (mf6550 only),” in the advanced guide. Enter the setting menu enter the receive mode press [additional...

  • Page 90

    5-2 r e c e iv in g f a xe s ( m f 6 55 0 o nl y) select the receive mode exit the setting menu select the receive mode with [ ] or [ ] , then press [ok]. : answers all calls as faxes. : switches between fax and voice calls automatically. : receives faxes automatically and records voice messages. : ...

  • Page 91: Copying

    6-1 co pying copying follow this procedure to make a copy. For advanced copying features, see chapter 2, “advanced copy features,” in the advanced guide. Set a document enter the copy mode place the document on the platen glass or load it in the adf. For documents you can copy, see “document require...

  • Page 92

    6-2 copying enter the copy quantity start copying enter the copy quantity (1 to 99) with the numeric key. Press [start]. What if... ● you enter a wrong number: press [clear], and enter a new number. What if... ● you want to cancel copying: press [stop] on the operation panel. When the message appear...

  • Page 93

    6-3 co pying scan settings before pressing [start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if auto clear function is activated or if you press [reset]. Image quality 1 press [copy]. 2 press [image quality] r...

  • Page 94

    6-4 copying density you can adjust the density to the most appropriate level for the document either automatically or manually. ● adjusting automatically 1 press [density] to select , then press [ok]. Note the image quality is automatically set to . [ok] 1.

  • Page 95

    6-5 co pying ● adjusting manually 1 press [density] twice to select the manual mode. 2 press [ ] or [ ] to adjust the copy density, then press [ok]. [ ]: to make light documents darker [ ]: to make dark documents lighter 1 [ok] 2.

  • Page 96

    6-6 copying zoom ratio ● preset zoom you can enlarge or reduce documents from one standard paper size to another. 1 press [enlarge/reduce]. 2 press [ ] or [ ] to select the copy ratio, then press [ok]. – 200% max. – 141% a5 → a4 – 122% a5 → b5 – 115% b5 → a4 – 100% – 86% a4 → b5 – 81% b5 → a5 – 70% ...

  • Page 97

    6-7 co pying ● zoom designation you can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. 1 press [enlarge/reduce] twice. 2 enter the copy ratio with the numeric keys, then press [ok]. You can use [ ] or [ ] to adjust the zoom ratio. To inc...

  • Page 98

    6-8 copying.

  • Page 99: Printing

    7-1 printing printing follow this procedure to print a document from your computer. Make sure that the printer driver is installed. For details on printer driver settings, see online help. Start the print command select the printer from an open document on an application, click [file] > [print]. Sel...

  • Page 100

    7-2 printing adjust preferences print the document click [preferences] or [properties] to open the dialog box. After finished, click [ok]. Click [print] or [ok]. What if... ● you want to cancel printing: see chapter 3, “system monitor,” in the advanced guide. 3 4.

  • Page 101: Scanning

    8-1 scan ning scanning follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanner driver settings, see the scanner driver guide (in the user software cd). Set a document enter the scan mode place the document on the platen glass ...

  • Page 102

    8-2 s c anning set scan function start scanning start mf toolbox, then set the scanning format. The mark will be displayed above the button you select. Press [start]. What if... ● you want to cancel scanning: press [stop] on the operation panel, then click [ok] on the computer screen. 3 4.

  • Page 103: Pc Faxing

    9-1 pc f a xing (mf655 0 o nly) pc faxing (mf6550 only) follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. For details on fax driver settings, see online help. Start the print command select the fax from an open document on an application, click [file...

  • Page 104

    9-2 pc f a xing (mf 6550 only) set the destination send the document specify the name and fax number in [sending settings], then click [add to recipient list]. What if... ● you want to send a fax with a cover sheet: click the [cover sheet] tab and set the format for the cover sheet attachment. Click...

  • Page 105: Maintenance

    10-1 main tenance maintenance cleaning the machine note the following before cleaning your machine: – make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. – use a soft cloth to avoid scratching the components. – do not use tissue paper, paper ...

  • Page 106

    10-2 maintenance interior clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. 1 turn off the main power switch and disconnect the power cord. 2 open the left cover. 3 grasp the blue plastic pull tab (a) on the toner cartridge. 4 pull the blue ...

  • Page 107

    10-3 main tenance 6 use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. Caution – do not touch the fixing assembly (a) as it becomes very hot during use. – do not touch the transfer roller (b) as this can damage the machine. – if loose toner comes...

  • Page 108

    10-4 maintenance 10 close the left cover. Caution – be careful not to get your fingers caught. – if you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. 11 reconnect the power cord and turn on the main power switc...

  • Page 109

    10-5 main tenance 4 pull out the multi-purpose tray extension until it clicks, then open it. 5 load a sheet of blank a4 paper. 6 press [ ] or [ ] to select , then press [ok]. Cleaning starts. When finished, the display returns to standby mode. Note – use standard paper as the cleaning paper. – throw...

  • Page 110

    10-6 maintenance 3 close the platen glass cover. Caution be careful not to get your fingers caught. ● adf if your documents have black streaks or appear dirty after copying them using the adf, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the adf scanning are...

  • Page 111

    10-7 main tenance 6 lower the document feeder tray. Caution be careful not to get your fingers caught. 7 close the adf. Caution be careful not to get your fingers caught. 8 open the platen glass cover. 9 clean the adf scanning area (on the left side of the platen glass) and the document feeding roll...

  • Page 112

    10-8 maintenance cleaning the adf automatically if your documents have black streaks or appear dirty after scanning them through the adf, clean the adf roller by repeatedly feeding blank sheets of paper through it. 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 pre...

  • Page 113

    10-9 main tenance transcription roller if the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure. 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 confirm that is displayed, th...

  • Page 114

    10-10 maintenance replacing the toner cartridge when the lcd displays prepare new toner>, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. Redistributing toner 1 open the left cover. 2 grasp the blue plastic pull tab (a) on the toner cartridge. 3 pull ...

  • Page 115

    10-11 main tenance 5 gently rock the toner cartridge 5 or 6 times to distribute toner evenly. 6 hold the toner cartridge by its handle. The arrows (a) on the toner cartridge should be pointing toward the machine. 7 insert the toner cartridge into the machine as far as it will go. The left edge (a) a...

  • Page 116

    10-12 maintenance 9 close the left cover. Caution – be careful not to get your fingers caught. – if you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. Replacing the toner cartridge 1 open the left cover. 2 grasp...

  • Page 117

    10-13 main tenance 4 remove the toner cartridge. Caution – always hold the toner cartridge by its handle. – do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. 5 remove the new toner cartridge from the p...

  • Page 118

    10-14 maintenance 9 pull out the seal completely. Note do not pull out the seal at an angle. 10 hold the toner cartridge by its handle. The arrows (a) on the toner cartridge should be pointing toward the machine. 11 insert the toner cartridge into the machine as far as it will go. The left edge (a) ...

  • Page 119

    10-15 main tenance 13 close the left cover. Caution – be careful not to get your fingers caught. – if you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine..

  • Page 120

    10-16 maintenance transporting the machine follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. Caution be sure at least two people carry the machine. 1 disconnect the power cord and all the cables from the back of the machine. 2 open the left cov...

  • Page 121

    10-17 main tenance 6 close the left cover. Caution be careful not to get your fingers caught. 7 make sure the multi-purpose tray and the paper stopper are back in their original position. 8 pick up the machine using the provided hand grips on the left and right sides. Caution – be sure at least two ...

  • Page 122

    10-18 maintenance.

  • Page 123: Troubleshooting

    11-1 troublesho oting troubleshooting clearing jams when a jam occurs in the machine, the paper jam message appears on the lcd display. Check the jam location indicator where the jam occurs, then remove the jammed paper. Note do not force a jammed document or paper out of the machine. Contact your l...

  • Page 124

    11-2 trou bleshooting 3 lift the document feeder tray. 4 remove any jammed documents. 5 lower the document feeder tray and close the adf. Caution be careful not to get your fingers caught. 6 open the platen glass cover, and remove any jammed documents. 7 close the platen glass cover. Caution be care...

  • Page 125

    11-3 troublesho oting paper jams when appears on the lcd display, remove jammed paper from inside the machine first, then from the paper cassette if necessary. Check the following if you experience repeated paper jams: – even the edge of the paper stack by a flat surface before loading it in the mac...

  • Page 126

    11-4 trou bleshooting 4 lift and hold the transcription frame (a), then remove the jammed paper (only for 2-sided copying). 5 close the left cover. Caution be careful not to get your fingers caught. 6 if you use the optional paper cassette, open the cover on the left side of the optional paper casse...

  • Page 127

    11-5 troublesho oting lcd messages see the table below when the lcd displays error messages. Message description action adjusting waiting to scan the machine is not ready for scanning. Wait until the machine is ready. Auto redial this message appears when the recipient is engaged in direct sending a...

  • Page 128

    11-6 trou bleshooting data error the machine may have trouble. Contact your local authorized canon dealer or the canon help line. Document too long the document is longer than 630 mm, or is not feeding correctly. – scan the document on the platen glass. – reduce the length of the document to within ...

  • Page 129

    11-7 troublesho oting memory full – the number of fax jobs that can be stored in memory reached the max- imum. – the maximum numbers of jobs that can be stored in memory are as follows (based on the condition that the other party sends the fax by the mf6550 with itu-t no.1 chart standard mode); mf65...

  • Page 130

    11-8 trou bleshooting not registered the telephone number you attempted to dial using a speed dialing function was not registered. Register the telephone number before using the speed dialing function. Output tray full the paper delivery tray is full of paper. Remove the printouts from the paper del...

  • Page 131

    11-9 troublesho oting stop key pressed press ok key [stop] has been pressed while scanning the document using the adf. Press [ok], then set the document again. System error some kind of error has occurred in the machine. Turn off the main power switch, wait for more than 10 seconds, then turn it on ...

  • Page 132

    11-10 trou bleshooting error codes (mf6550 only) an error code is a four-digit code shown on an error tx report or an error rx report when an error occurs. Error code for details on reports, see chapter 4, “reports and lists,” in the advanced guide. See the table below for individual error codes. Er...

  • Page 133

    11-11 troublesho oting #0005 – the other fax machine did not respond within 35 seconds. – the other party may not be using a g3 fax machine. – send the document again. Contact the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number. – chec...

  • Page 134

    11-12 trou bleshooting if a power failure occurs if power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about 60 minutes. During a power c...

  • Page 135

    11-13 troublesho oting if you cannot solve a problem if you cannot solve a problem after having referred to the information in this chapter, contact your local authorized canon dealer or the canon help line. Please have the following information ready when you contact canon: – product name (imagecla...

  • Page 136

    11-14 trou bleshooting.

  • Page 137: Machine Settings

    12-1 machine settings machine settings machine settings you can adjust the machine settings from the setting menu to customize the way the machine works. To see the list of current settings, print out user’s data list. Printing user’s data list 1 press [additional functions]. 2 press [ ] or [ ] to s...

  • Page 138

    12-2 machine s e ttings 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select , then press [ok]. [ok] 3 4.

  • Page 139

    12-3 machine settings accessing the setting menu 1 press [additional functions]. 2 press [ ] or [ ] to select the menu you want to access, then press [ok]. * * mf6550 only [ok] 1 2.

  • Page 140

    12-4 machine s e ttings 3 press [ ] or [ ] to select a submenu, then press [ok]. 4 to register the settings or go to a submenu item, press [ok]. 5 when finished, press [stop] to return to standby mode. Note – if you press [stop] before pressing [ok], the setting will not be registered. – press [addi...

  • Page 141

    12-5 machine settings setting menu note – depending on the country of purchase, some settings may not be available. – the menus described in this section are based on the model imageclass mf6550. Depending on the model of your machine, some settings may not be available and the number on the top of ...

  • Page 142

    12-6 machine s e ttings 5. Scan done tone beeps when scanning is completed. – error only (1-3) – off – on (1-3) 6. Print done tone beeps when printing is completed. – error only (1-3) – off – on (1-3) 4. Toner saver mode sets whether to reduce toner consumption. – off – on 5. Printer density recalib...

  • Page 143

    12-7 machine settings 7. Select paper type sets the paper type for the paper cassette. (see “for the paper cassette” on p. 3-7.) 1. Cassette 1 sets the paper type for paper cassette 1. 2. Cassette 2** sets the paper type for paper cassette 2. 8. Reg. Paper size sets the paper size for the paper cass...

  • Page 144

    12-8 machine s e ttings * mf6550 only ** only for users of the optional paper cassette 2. Cassette 1 selects the paper feed method for paper cassette 1. Speed priority print speed has priority. Print side the machine starts printing on the side of paper loaded facing down. Print speed becomes slower...

  • Page 145

    12-9 machine settings copy settings setting item description 1. Image dir priorty sets whether to activate the image direction priority. Off copy orientation is same as the document. On copy orientation is rotated at 180 degrees. 2. Standard settings sets the default setting for copying. 1. Image qu...

  • Page 146

    12-10 machine s e ttings ** only for users of the optional paper cassette 8. Paper select sets the paper source for copying. – auto – cassette 1 – cassette 2** 3. Sharpness adjusts the sharpness of the copied image. (1-9) 4. Paper size group selects a paper size group for your machine. – ab – inches...

  • Page 147

    12-11 machine settings fax settings (mf6550 only) setting item description 1. Rx mode selects the receive mode. (see “set the machine for receiving faxes,” in the starter guide.) – faxonly – faxtel – ansmode – net switch – manual 2. User settings specifies the basic operation settings in the fax mod...

  • Page 148

    12-12 machine s e ttings 7. Offhook alarm sets whether the alarm sounds when the handset of the external telephone is off the hook. – on – off 8. Standard settings sets the default setting for faxing. 1. Density sets the default density for faxing. – standard – dk – lt 2. Image quality sets the defa...

  • Page 149

    12-13 machine settings 3. Auto redial sets whether to redial automatically when the other line is busy or a transmission error occurs. (see chapter 1, “advanced fax features (mf6550 only),” in the advanced guide.) on customizes the redial operation. 1. Redial times sets the number of retries. (1time...

  • Page 150

    12-14 machine s e ttings 3. Incoming ring sets whether the machine rings when it receives a voice call, enabling you to answer the call. This function is only available when is set to or . Off the telephone does not ring when it receives a voice call. (in sleep mode, the telephone may ring one or tw...

  • Page 151

    12-15 machine settings 5. Printer settings sets the to printer functions. 1. Receive reduction sets whether the received images print out at a reduced size. (see chapter 1, “advanced fax features (mf6550 only),” in the advanced guide.) on image reduction is turned on. 1. Receive reduction selects th...

  • Page 152

    12-16 machine s e ttings address book set. (mf6550 only) setting item description 1. 1-touch spd dial registers the information on one-touch speed dialing. Up to 23 destinations can be registered. (see “registering one- touch speed dialing,” on p. 4-7.) 1. Tel number entry registers the recipient’s ...

  • Page 153

    12-17 machine settings 2. Coded spd dial registers the information on coded speed dialing. Up to 100 destinations can be registered. (see “registering coded speed dialing,” on p. 4-15.) 1. Tel number entry registers the recipient’s fax number (max. 120 digits, including spaces). 2. Name registers th...

  • Page 154

    12-18 machine s e ttings printer settings setting item description 1. Default papersize sets the default paper size when no paper source is specified. (a4, b5, a5, lgl, ltr, stmt, executiv, iso-b5, iso-c5, com10, monarch, dl) 2. Default papertype sets the default paper type for print jobs. This mach...

  • Page 155

    12-19 machine settings 7. Collate sets whether to collate the printouts automatically. – off – collate 8. Error time out sets the length of time before the machine returns an error when no data is received from the computer. On sets the error time out period. (5sec-300sec) off the error time out is ...

  • Page 156

    12-20 machine s e ttings timer settings setting item description 1. Date&time setting sets the current date and time. (see “set up the machine,” in the starter guide.) 2. Date type select sets the date format. – dd/mm yyyy – yyyy mm/dd – mm/dd/yyyy 3. Auto sleep time sets auto sleep mode when the ma...

  • Page 157

    12-21 machine settings adjust./cleaning setting item description 1. Trans. Rolr clean cleans the transcription roller. (see “transcription roller,” on p. 10-9.) 2. Fix.Unit cleaning cleans the fuser roller. (see “fuser roller,” on p. 10-4.) 3. Feeder cleaning cleans the adf. (see “cleaning the adf a...

  • Page 158

    12-22 machine s e ttings 9. Special mode r sets whether to prevent white streaks from appearing on the printed image. When you print the halftone image or photograph after the machine has not undergone any operation for a while, the first page of printouts may have thin white streaks on the printed ...

  • Page 159

    12-23 machine settings report settings setting item description 1. Settings* sets the report functions. (see chapter 4, “reports and lists,” in the advanced guide.) 1. Tx report sets whether the fax transmission report prints out. Print error only prints a report only when a transmission error occur...

  • Page 160

    12-24 machine s e ttings * mf6550 only 2. List print prints reports/lists. 1. Activity report* prints the fax transaction report (max. Last 40 transactions) manually. 2. Speed dial list* prints the list of fax numbers registered for speed dialing. – 1. 1-touch list – 2. Coded dial list – 3. Group di...

  • Page 161

    12-25 machine settings 1. Total print sets the page limit of total print. 1. Restrict total sets whether to activate the page limit of total print. – off – on 2. Page totals enters the numbers for the page limit of total print. (0-999999) 2. Copy sets the page limit of copying. 1. Restrict copy sets...

  • Page 162

    12-26 machine s e ttings 2. Clear all total clears the counter information for all departments. – off – on 3. Print list prints the contents of . 3. Pdl jobs w/out id sets whether to allow printing jobs from a printer driver not correspondent with a stored department id. – on – off 4. Manage user id...

  • Page 163

    12-27 machine settings * mf6550 only 3. Memory rx time sets whether to set a period for memory reception. Off disables setting a period of memory reception. On enables setting a period of memory reception. 1. Mem rx start time enters the start time. 2. Mem. Rx end time enters the end time. 5. R-key ...

  • Page 164

    12-28 machine s e ttings.

  • Page 165: Appendix

    13-1 append ix appendix specifications general ● type personal desktop ● power source 220-240 v, 50/60 hz (power requirements differ depending on the country in which you purchased the product.) ● power consumption approx. 860 w (max.) ● warm-up time less than 13.5 sec.* (temperature: 20°c, humidity...

  • Page 166

    13-2 appen dix ● acceptable documents » p. 2-1. ● acceptable paper stock » p. 3-1. ● printable area » p. 3-2. ● scanning area » p. 2-3. Copier ● scanning resolution 600 dpi x 600 dpi ● printing resolution 1200 dpi enhanced x 600 dpi ● magnification 1:1 ± 1.0%, 1:1.410, 1:1.220, 1:1.150, 1:0.860, 1:0...

  • Page 167

    13-3 append ix \ printer ● printing method indirect electrostatic method (on-demand fixing) ● paper handling – paper cassette: 500 sheets x 1 cassette (80 g/m 2 ) – multi-purpose tray: 100 sheets (80 g/m 2 ) ● paper delivery 100 sheets (64 to 80 g/m 2 ) ● print speed see “copy speed,” on p. 13-2. ● ...

  • Page 168

    13-4 appen dix * 1 the public switched telephone network (pstn) currently supports 28.8 kbps modem speed or lower, depending on telephone line conditions. * 2 based on itu-t standard chart no. 1, jbig standard mode. Note specifications are subject to change without notice. ● dialing – speed dialing ...

  • Page 169

    13-5 append ix index symbols & numerics 2 on 1 key 1-4 a a4 3-1 additional functions key 1-4 address book key 1-5 address book set. 12-16 adf 1-1, 2-6 adjust./cleaning 12-21 auto clear time 1-11 automatic document feeder 1-1 c check document message 11-1 cleaning machine 10-1 exterior 10-1 fuser rol...

  • Page 170

    13-6 appen dix g group dialing 4-6 adding destination 4-26 changing name 4-29 deleting destination 4-27 deleting group 4-30 registering 4-23 using 4-32 h hook key 1-5, 4-35 i id key 1-4 if a power failure occurs 11-12 if you cannot solve a problem 11-13 image quality copying 6-3 faxes 4-3 image qual...

  • Page 171

    13-7 append ix paper select indicator 1-3 paper select key 1-4 pc faxing 9-1 platen glass 1-2, 2-4 power indicator 1-4 printer settings 12-18 printing 7-1 processing/data indicator 1-4 r r key 1-5 receiving faxes 4-1, 5-1 redial/pause key 1-5 redistributing toner 10-10 registering speed dialing 4-6 ...

  • Page 172

    13-8 appen dix.

  • Page 173: Basic Guide

    Eng basic guide please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Before using the machine document handling print media sending faxes (mf6550 only) receiving faxes (mf6550 only) copying printing scanning pc fa...