1. DL manuals
  2. Oki
  3. All in One Printer
  4. MPS480mb
  5. User Manual

Oki MPS480mb User Manual

Manual is about: MPS480mb User Guide (English)

Summary of MPS480mb

  • Page 1

    User’s guide 59102101 my.Okidata.Com rt322 mps480mb.

  • Page 2

    2 • preface copyright information _____________ copyright © 2010 by oki data. All rights reserved document information mps480mb user’s guide p/n 59102101 revision 1.0 october, 2010 disclaimer every effort has been made to ensure that the information in this document is complete, accurate, and up-to-...

  • Page 3: Emergency First Aid

    3 • preface emergency first aid take care with toner powder: if s wallowed, give small amounts of cold water and seek medical attention. Do not attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large am...

  • Page 4

    4 contents _________________________ about this guide . . . . . . . . . . . . . . . . . . . . . . 6 notes, cautions and warnings . . . . . . . . . . . 7 introduction . . . . . . . . . . . . . . . . . . . . . . . . . 8 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 front view . . ....

  • Page 5

    5 printer settings in mac os x . . . . . . . . . . . 109 pcl emulation . . . . . . . . . . . . . . . . . . . . . . . 109 setting printing options . . . . . . . . . . . . . . . 109 saving driver settings . . . . . . . . . . . . . . . . 110 changing the default printer and paper size. 111 page setup o...

  • Page 6

    6 • about this guide about this guide__________________ this guide is part of a suite of printed and online documentation provided to help you become familiar with your unit and to make the best use of its many features. Note images used in this manual may include optional features that your product...

  • Page 7

    7 • notes, cautions and warnings notes, cautions and warnings _______ for the protection of your unit, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate a...

  • Page 8

    8 • introduction introduction_____________________ congratulations on choosing this multi function product (mfp). It is designed with advanced features, to give you clear and crisp black and white pages at high speed on a range of office print media. With this mfp, you can instantly scan paper-based...

  • Page 9

    9 • introduction • mfp setup tool utility allows you to create up to 100 e-mail addresses and several filing destinations to manage your document. • print resolution 1200 x 1200dpi . • duplex printing automatic two-sided (duplex) printing for economical use of paper and compact printing of larger do...

  • Page 10: Front View

    10 • overview overview _______________________ front view 1. Output stacker, face down standard printed copy delivery point. Holds up to 150 sheets of 20-lb. Us bond (75 g/m²) paper. 2. Top cover release button press to open. 3. Multi purpose tray release handle pull to open. 4. Multi purpose tray u...

  • Page 11

    11 • overview 5. Paper tray holds up to 530 sheets of 20 lb. Us bond (75 g/m².) 6. Paper level lever to visually indicate the paper level in the tray. 7. On/off power switch refer to “switching off” on page 19 for details. 8. Scanner bed 9. Adf ( automatic document feed) unit 10. Adf (automatic docu...

  • Page 12: Rear View

    12 • overview rear view 13. Access panel allows access to install optional memory. 14. Duplex unit provides automatic two-sided printing. 15. Rear output cover (closed) (face up stacker) this is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper p...

  • Page 13: Control Panel

    13 • overview control panel 1. Key pad used to enter numbers, upper-case/lower-case letters and symbols in the entry line. Refer to “character switching” on page 16 for further details. 2. Left key when in switching mode: returns the display to the function selection screen or scan sub function sele...

  • Page 14

    14 • overview 6. Enter key when in switching mode: • used to confirm the mode selected. • used to start push scan (if push scan is selected, the executing push scan screen is displayed.) when setting up: • increases/decreases the value of the tree structure. When entering pin id: • used to confirm t...

  • Page 15

    15 • overview (continued) 9. Stop button: • stops the function being executed (copy, scan, etc._). • cancels a print job. 10. Liquid crystal display (lcd): 128 x 64 dots..

  • Page 16: Character Switching

    16 • overview character switching numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters. The example below is based on english being the display language: key to scan through the choices for each key, you must pre...

  • Page 17

    17 • overview changing the display language the default language used by your mfp for display messages and for report printing is english. If required, this can be changed using the panel language setup utility. • english • canadian french • latin american spanish • brazilian portuguese note see the...

  • Page 18: Releasing The Scanner Lock

    18 • getting started getting started___________________ releasing the scanner lock 1. Open the document cover. 2. Move the scan lock lever (1) to the unlocked position. Power save mode if you do not use the mfp for a while, the machine will enter the power save mode to control the power consumption ...

  • Page 19: Switching Off

    19 • getting started switching off 1. Press the down arrow button on the control panel to highlight menu. Press enter. 2. Press the down arrow button on the control panel to highlight system shutdown. Press enter. 3. Press enter to execute. 4. At the prompt, turn the power switch off. Caution! Do no...

  • Page 20: Printer Drivers

    20 • getting started installing drivers and utilities your machine is supplied with the following drivers: • twain (scanner) driver: windows only, usb only • printer driver: pcl5e (all models), pcl 6 (all models), postscript3 • fax driver: windows only the mfp is a “dual device” - windows sees it as...

  • Page 21

    21 • getting started • oki driver installer program (recommended method) • plug and play (usb only) oki driver installer installation before powering up the printer 1. Run the oki driver installer program from the cd-rom supplied with your unit. 2. Plug in the printer and switch it on. Windows compl...

  • Page 22

    22 • getting started 4. Install the twain driver first b c a d.

  • Page 23

    23 • getting started 5. Next install the printer driver mac os x: installing the printer driver the information in this section is based on mac os x leopard (10.5). Other versions may appear slightly different, but the principles are the same. 1. Insert the cd-rom and run the oki driver installer pr...

  • Page 24: Fax Driver: Windows Only

    24 • getting started 7. Click “+” to add a new printer. 8. Click more printers. 9. Choose oki usb from the pop-up menu. 10. Select your printer model and click add. The printer is added to the list of printers. 11. Restart your computer. Fax driver: windows only the fax driver allows you to send fax...

  • Page 25

    25 • getting started the mfp setup tool can discover the devices over usb or network connections. To discover, select file > printer discovery. The mfp setup tool allows you to configure your unit. Refer to “pre-configuration information” on page 38 for detailed instructions. Actkey utility: windows...

  • Page 26

    26 • getting started 3. Select options > button settings. The following screen displays. 4. Select the function you want to set in section (1). 5. Set the parameters for this function in section (2). 6. When you have completed settings, press ok (3). The utility returns to the actkey console. 7. To ...

  • Page 27: Paper Recommendations

    27 • getting started e. Choose an event from the select an event drop-down menu. F. In the actions field, click start this program and choose actkey from the dropdown menu. G. Click apply. H. Repeat steps e to g for each event, e.G. Scan to application, e-mail, folder and pc-fax. I. Click ok to conf...

  • Page 28: Tray 1

    28 • getting started tray 1 the paper tray can handle paper weights of 16 to 32 lb. Us bond (60 to 120 g/m²). If you have identical paper stock loaded in another tray (the optional 2nd or the multi purpose tray) you can have the mfp switch to another tray when the current tray runs out of paper. Whe...

  • Page 29

    29 • getting started use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10 mm. Size dimensions weight letter 8.5 x 11 inches light • 16-17 lb.Us bond • 60 - 63 g/...

  • Page 30: Face Down Stacker

    30 • getting started envelopes transparencies recommended type is cg3300 by 3m (a4 or letter size). Labels face down stacker the face down stacker on the top of the mfp can hold up to 150 sheets of 64g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page ...

  • Page 31: Loading Paper

    31 • getting started loading paper cassette trays 1. Remove the paper tray from the mfp..

  • Page 32

    32 • getting started 2. Adjust the rear stopper (3) and paper guides (4) to the size of paper being used. For loading a4 or legal size paper, push the lever in the arrow direction (b) and extend the paper tray using the rear paper stopper. 3. Fan the paper to be loaded at the edges (1) and in the mi...

  • Page 33

    33 • getting started 4. Load paper short edge feed (sef) (1) (for letterhead paper load face down with top edge towards the front of the paper tray) up to mark (a). The paper level indicator (2) provides a visual indication of how much paper is left in the tray. Note for letter head stationery, load...

  • Page 34

    34 • getting started 5. If required, set the correct media type in the printer menu. . Note to prevent paper jams: • do not leave space between the paper and the guides and rear stopper. • do not overfill the paper tray. Capacity depends on the type of paper stock. • do not use damaged paper. • do n...

  • Page 35

    35 • getting started 6. Replace the tray in the mfp. Loading paper: multi purpose tray 1. Open the multi purpose tray (1). Fold out the paper support (a) 2. Press gently down on the paper platform (2) to ensure it is latched down. A 2 1.

  • Page 36

    36 • getting started 3. Adjust the paper guides (3) to the size of paper being used. Do not exceed the paper capacity of about 50 sheets or 10 envelopes. Maximum stacking depth is 10 mm (about 3/8-inch. 4. Press the tray latch button (4) inwards to release the paper platform, so that the paper is li...

  • Page 37

    37 • getting started • for single-sided printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the mfp. • for two-sided (duplex) printing on headed paper load the paper with pre- printed side down and the top edge away from the mfp. • envelopes...

  • Page 38: To Send Faxes:

    38 • configuring your machine configuring your machine __________ minimum configuration requirements to make the best of this mfp, the following configuration is required: to send faxes: a pstn telephone line connection. To send e-mails: • tcp/ip network. • a smtp and an optional pop3 server. • defa...

  • Page 39: Fax Set Up

    39 • configuring your machine fax set up your mfp has to be set up properly to allow faxing from the machine. The following parameters must be set before using the fax function: • date and time • country code • local phone number • sender id see “initial set up” on page 61 for details. Network set u...

  • Page 40

    40 • configuring your machine 3. Subnet mask: the net mask address assigned by your network administrator. 4. Gateway address: the gateway ip address assigned by your network administrator. 5. Smtp server: the ip address of your smtp mail server assigned by your network administrator. 6. Smtp port: ...

  • Page 41

    41 • configuring your machine internet communication features scan to e-mail the mfp allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard pdf, jpeg or tiff file format and then transmitted to remote recipients simul...

  • Page 42

    42 • configuring your machine setting up an smtp server 1. Using the down arrow key, scroll to menu, then press enter. 2. Using the down arrow key, scroll to admin setup, then press enter. 3. Using the arrow keys and on-screen keypad, enter the administrator password. Highlight done and press enter....

  • Page 43: Configuration

    43 • configuring your machine • filing destinations: defines the protocols and destinations to send your scanned document to ftp servers or any personal computers on the network. Configuration there are a number of configuration options available which allow you to change the scanner, fax and printe...

  • Page 44: . . . From The Web Page

    44 • configuring your machine . . . From the web page type the ip address of the mfp in the url field of your browser and then press enter. The mfp web page displays. For example: http://10.18.207.81 note the administrative settings are blocked by a password. Refer to “pre-configuration information”...

  • Page 45: . . . From The Setup Tool

    45 • configuring your machine . . . From the setup tool if you have not already done so, install the setup tool as described in “mfp setup tool: windows only” on page 24. Note the administrative settings are blocked by a password. Refer to “pre- configuration information” on page 38..

  • Page 46: . . . From The Control Panel

    46 • configuring your machine . . . From the control panel 1. Press the down arrow key (1) on the control panel until menu is highlighted, then press enter (2). 2. Press the down arrow key (1) until admin setup is highlighted, then press enter (2). Note the admin setup option is blocked by a passwor...

  • Page 47: The Printer Menu

    47 • configuring your machine the printer menu copy function this is the default mode on power up, with access control disabled. Use the down arrow key to select other functions and enter to select an option. Default option (if relevant) is highlighted. Level 2 description options copies: number of ...

  • Page 48

    48 • configuring your machine scan/scan to function use the down arrow key to select this function and enter to select an option. E-mail level 2 description options check address displays the default address (set by the administrator). Reply to: choose email “reply to” address book: screen entry: nu...

  • Page 49

    49 • configuring your machine network pc pc fax function note the mfp must be connected to a network server to enable scan to network pc to be set up. Profiles can be created and managed using the machine’s web page or the mfp setup tool. Level 2 description options profile if any profiles have been...

  • Page 50

    50 • configuring your machine menu function level 2 item description/options view information supplies life toner (n.Nk) remaining toner nnn% drum remaining nnn% network ipv4 address self explanatory xxx.Xxx.Xxx.Xxx subnet mask self explanatory xxx.Xxx.Xxx.Xxx gateway address self explanatory xxx.Xx...

  • Page 51

    51 • configuring your machine print information configuration execute prints out a report of the machine’s configuration network information execute prints out a report of the network configuration file list execute pcl font list execute ps font list execute ibm ppr font list execute epson fx font l...

  • Page 52

    52 • configuring your machine admin setup system setup access control enable/ disable power save time 1/ 5 /15/30/60/120 minutes return to stand-by time 20/40/ 60 /120/180 seconds default mode copy /scan/fax unit of measure inch /mm date format mm/dd/yyyy, dd/mm/yyyy, yyyy/mm/dd report full print on...

  • Page 53

    53 • configuring your machine admin setup cont. Network menu cont. Network setup cont. Snmp enable /disable network scale normal/small hub link setting auto negotiate / 100base-tx full/ 100base-tx half/ 10base-t full/ 10base-t half factory defaults execute mail server setup smtp server user defined ...

  • Page 54

    54 • configuring your machine admin setup cont. Printer setup copies 1 - 999 duplex on/ off printer setup cont. Media check enable /disable x dimension 86~ 210 ~216 millimeter y dimension 140~279~297~356 millimeter resolution 600 dpi/600x1200 dpi/600x2400 dpi/1200x1200 dpi toner save mode enable /di...

  • Page 55

    55 • configuring your machine admin setup cont. Fax setup clock adjustment dd/mm/yyyy hh:mm use up & down arrow keys to set and right arrow key to advance. Basic setup service bit on/ off country code select the country in which the mfp is located. Local phone no. Sender id mcf(single location) on/ ...

  • Page 56

    56 • configuring your machine admin setup cont. Pcl setup font source resident/resident2/ downloaded font number i0/c1/s1 font pitch 0.44 ~ 10.00 ~ 99.99 cpi symbol set available sets a4 print width 78/ 80 column white page skip on/ off cr function cr /cr + lf lf function lf /lf + cr print margin no...

  • Page 57

    57 • configuring your machine admin setup cont. Epson fx setup character pitch 10 /12/17/20cpi/ proportional character set set-2/ set-1 symbol set available sets letter o style enable/ disable zero character normal /slashed line pitch 6 lpi /8 lpi white page skip on/ off cr function cr /cr + lf line...

  • Page 58

    58 • configuring your machine printer menu tray configuration paper feed tray1 /tray2/mp tray auto tray switch on /off tray sequence down /up/paper feed tray mp tray usage when mismatching/do not use tray1 config paper size a4/a5/b5/legal14/ legal13.5/legal13/ letter /executive/ statement/custom med...

  • Page 59

    59 • configuring your machine printer menu cont. Printer adjust manual timeout off/30/ 60 /120/180/240/300 secs. Low toner continue /stop jam recovery on /off error report on/ off start up on/ off paper black setting -2 ~ 0 ~ +2 auto continue on/ off timeout in job off/5/10/20/30/ 40 /50/60/90/120/1...

  • Page 60

    60 • configuring your machine scanner menu scan to email job build scanning on/ off density -3/-2/-1/ 0 /+1/+2/+3 document size a4/ letter /legal13/legal13.5/legal14 color select color/ b/w color format file format pdf /tiff/jpeg compression rate low /medium/high color format cont. Resolution 100/ 1...

  • Page 61: Setting The Fax Facility

    61 • configuring your machine setting the fax facility initial set up the following parameters must be set before using the fax function on your mfp: • date and time • country code • local phone no. • sender id there are other parameters that can be adjusted to suit your personal preferences later i...

  • Page 62: Advanced Set Up

    62 • configuring your machine 16. Press the left arrow key to exit the menu. Advanced set up your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient. Adding a speed dial entry to the phone book the machine can hold up...

  • Page 63

    63 • configuring your machine 12. Press the left arrow key to exit the menu. Adding a group entry to the phone book the machine can hold up to 10 group dial settings. To add a new group dial number to the phone book: 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arro...

  • Page 64

    64 • configuring your machine deleting a group dial entry from the phone book to delete a group dial entry from the phone book: 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arrow key, scroll to fax menu and press enter. 3. Using the down arrow key, scroll to phone b...

  • Page 65

    65 • configuring your machine reception mode you can change the way your mfp handles incoming fax transmissions and telephone calls (if you have a telephone handset connected) depending on your office requirements. Choose from: • fax • manual • tel/fax • tad • drd to change the reception mode: 1. Us...

  • Page 66: Managing The Address Book

    66 • configuring your machine managing the address book the following section describes how to add/remove/modify e-mail addresses to/from the address book. Adding an email address entry the machine can hold up to 100 e-mail addresses in the address book. To assign a new email address to the address ...

  • Page 67

    67 • configuring your machine deleting an email address entry to delete an email address entry from the address book: 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arrow key, scroll to scanner menu and press enter. 3. Using the down arrow key, scroll to address book ...

  • Page 68: Adding A Group Entry

    68 • configuring your machine adding a group entry the machine can hold up to 20 group addresses. To add a new group address to the address book: 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arrow key, scroll to scanner menu and press enter. 3. Using the down arrow ...

  • Page 69

    69 • configuring your machine modifying a group address entry to edit a group address entry from the address book: 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arrow key, scroll to scanner menu and press enter. 3. Using the down arrow key, scroll to address book and...

  • Page 70: Enabling Access Control

    70 • access control access control ___________________ the operation and functionality of this machine can be limited to authorized personnel only by the simple introduction of a 4 to 9 digit pin (personal identification number). This is known as access control. The greater the number of digits in t...

  • Page 71: Logging Out

    71 • access control 4. Use the up arrow key to highlight done and press enter to confirm. Logging out when you have finished using the machine, make sure you log out: 1. Using the down arrow key, highlight logout and then press enter. The confirm logout screen is displayed. 2. Using the down arrow k...

  • Page 72: Loading Document(S)

    72 • operation operation _______________________ with its intuitive control panel, this multi function product (mfp) is designed to be easy to use. The following sections describe how to copy, fax, and scan your documents. Loading document(s) this mfp can scan/copy/send/fax document(s) either in the...

  • Page 73

    73 • operation 1. If you have multiple pages, fan the pages to avoid paper jams. The adf holds up to 50 pages at one time. 2. Place the document with the text face up in the adf and make sure that the top of each page is fed in first. 1 2 3.

  • Page 74

    74 • operation 3. Adjust the paper guides (1) to centre the document in the adf. Placing document(s) on the glass 1. Open the document cover. 2. Place your document with the text face down on the glass and align the top of the page to the upper-left corner. 3. Close the document cover. 1.

  • Page 75: Copying

    75 • operation copying basic operation 1. Place your document(s) with text face up in the adf or face down on the glass. 2. Set your copying options as required. For further details refer to the following sections. 3. Then press the start button. Advanced operation using the options available, you c...

  • Page 76

    76 • operation options are (factory default settings in bold text): a. N-up can only be changed from 1in1 if paper size is set to a4 or letter and documents are scanned from the adf. Collate always defaults to “off”. Reduce/enlarge to “100%”. Reduce/ enlarge to “100%,” edge erase to “0mm (0.00in)” a...

  • Page 77: Scanning

    77 • operation scanning basic operation 1. Place your document(s) with the text face up in the adf or face down on the glass. 2. Select scan mode using the down arrow button on the control panel. 3. Press enter. 4. Press the down arrow key and select the scan destination from the following options: ...

  • Page 78

    78 • operation 8. Set the destination address(s) from either: • address book - select from the address book entries • screen entry - enter directly using the keypad • number - enter an address or group address number • ldap - select from a lightweight directory access protocol (ldap) server if promp...

  • Page 79: Scan To Network Pc

    79 • operation scan to network pc before sending your document to a file server, profiles should be setup first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either enteri...

  • Page 80

    80 • operation is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send. B. Folder when the folder function is selected the actkey utility executes pc scan in accordance with your settings for “scan to folder”. The scanned image da...

  • Page 81

    81 • operation pull scan double click the actkey icon on your desktop. The actkey console (below) will display. The functions below, can now be controlled from the pc: • scan to application1 • scan to application2 • scan to email • scan to folder • scan to fax scan to “application2” works exactly th...

  • Page 82: Faxing: Basic Operation

    82 • operation faxing: basic operation searching the phone book to search the contents of the phone book, you can either: • use the arrow keys to scroll through the list and highlight the required entry. • using the keypad to type in a search character, for example the first letters of the name. Des...

  • Page 83: Sending A Fax

    83 • operation sending a fax 1. Place your document(s) with text face up in the adf or face down on the glass. 2. Using the down arrow key, scroll to fax and press enter. 3. Enter the destination fax number by either: a. Selecting fax no. And typing in the number using the numeric keypad. (i) press ...

  • Page 84: Faxing: Advanced Operation

    84 • operation faxing: advanced operation changing the fax quality (mode) the machine is preset to “standard”. If required, you can select fine, extrafine, or photo to improve fax quality. To change fax quality: 1. Follow “sending a fax” process steps 1 to 4. 2. Using the down arrow key, scroll to s...

  • Page 85: Fax Receiving

    85 • operation 4. Press the start button to send your document(s). Fax receiving your mfp is set to receive faxes automatically, if you wish to change the reception mode, refer to “reception mode” on page 65 for details. Automatic fax receive (default mode) when the mfp is in automatic fax receive m...

  • Page 86

    86 • operation telephone. If you do not answer, your machine will switch back to fax mode to allow the calling party to manually send a fax. Refer to “reception mode” on page 65 for details on enabling tel/fax mode. Tad interface telephone answering device mode (tad): use this mode if you want the m...

  • Page 87: Faxing: Printing Reports

    87 • operation remote receiving if you have an external telephone handset connected to your fax machine, you can instruct your fax machine to begin receiving by entering a three-digit code on your telephone keypad. This feature is useful when you answer a call on the external phone, but need to swit...

  • Page 88

    88 • operation printing transmission reports 1. Using the down arrow key, scroll to menu and press enter. 2. Using the down arrow key, scroll to admin setup and press enter. 3. Using the arrow keys and on-screen keypad, enter the administrator password. Highlight done and press enter. 4. Using the d...

  • Page 89

    89 • operation faxing: sending a fax from your pc 1. From your application’s file menu, select print. 2. In the select printer window, highlight the fax driver option. 3. Press the preferences/properties button to display the fax driver window. 4. On the setup tab: a. Select the appropriate media si...

  • Page 90

    90 • operation 7. On the recipient tab: a. Click the recipient...Button. B. Select a fax number from the phone book panel on the right hand side. Refer to “adding fax numbers to the phone book” on page 91 c. Click the add button to add this number to the recipient list. D. Repeat b and c as required...

  • Page 91: Using The Phone Book

    91 • operation using the phone book adding fax numbers to the phone book to add a fax destination number to the phonebook: 1. From your application’s file menu, select print. 2. In the select printer window, highlight the fax driver option. 3. Press the preferences button to display the fax driver w...

  • Page 92

    92 • operation adding new groups numbers to the phone book to add a new group to the phone book: 1. From your application’s file menu, select print. 2. In the select printer window, highlight the fax driver option. 3. Press the preferences button to display the fax driver window. 4. Click the phone ...

  • Page 93

    93 • operation 4. From the pull-down menu, click tool > export. 5. In the export file screen, enter a name for the file and click the save button. The phonebook is saved. 6. Import the saved phonebook file to the other computer: a. In the fax driver installed on the computer that the phone book file...

  • Page 94

    94 • printer settings in windows printer settings in windows ________ your printer’s operator panel menus provide access to many options. The windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, an...

  • Page 95: Pcl Emulation

    95 • printer settings in windows pcl emulation setup tab 1. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer. 2. You can choose the source of th...

  • Page 96

    96 • printer settings in windows job options tab 1. The output resolution of the printed page can be set as follows. • the proq1200 setting for xxxxxn prints at 600 x 2400dpi. This setting requires the most printer memory and takes the longest to print. Your printed pages can be scaled to fit larger...

  • Page 97

    97 • printer settings in windows if you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using overlays. For more information on overlays and macros refer to “overlays and macros (windows only)” on page 12...

  • Page 98

    98 • printer settings in windows image tab 1. Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphics image will be printed. Mesh determines that a screen of dots is used for ditheri...

  • Page 99

    99 • printer settings in windows setting from windows control panel when you open the driver properties window directly from windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you pri...

  • Page 100

    100 • printer settings in windows advanced tab 1. You can specify which times of day your printer will be available. 2. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority documents will print first. 3. Specifies that documents should be spooled (stored in a special print f...

  • Page 101

    101 • printer settings in windows 5. Directs the spooler to check the document setup and match it to the printer setup before sending the document to print. If a mismatch is detected, the document is held in the print queue and does not print until the printer setup is changed and the document resta...

  • Page 102

    102 • printer settings in windows device options tab in this window you can select which optional upgrades are installed on your printer. See the chapter entitled “installing options”..

  • Page 103: Ps Emulation

    103 • printer settings in windows ps emulation layout tab 1. Page orientation can be set to portrait (tall), landscape (wide) or landscape rotated by 180 degrees. 2. Print on both sides (duplex printing) can be set to long edge or short edge of the document. 3. Printed page order can be set as front...

  • Page 104

    104 • printer settings in windows 5. Click the advanced button to be able to set further document options as follows: a. Select the required printed paper size. B. You can substitute another font for truetype font. C. You can set other document options as required, including postscript options and p...

  • Page 105

    105 • printer settings in windows paper/quality tab you can set the paper source or leave it as automatic selection and by using the advanced button you have access to the same set of options as described above for the layout tab..

  • Page 106

    106 • printer settings in windows job options tab 1. The output resolution of the printed page can be set as follows. • the high quality setting prints at 1200 x 1200dpi for xxxxxdn and xxxxxdtn and is the best option for printing vector objects such as graphics and text. • the normal setting prints...

  • Page 107

    107 • printer settings in windows settings from the control panel the main tabs are the general tab , advanced tab and device settings tab . The general and advanced tabs are the same as for pcl emulation described earlier. Device settings tab 1. You can set the desired paper sizes in each of the av...

  • Page 108: 2-Sided (Duplex) Printing

    108 • printer settings in windows 2-sided (duplex) printing the duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper. • for letter, a4, legal 13, 13.5 and 14 and custom paper si...

  • Page 109: Pcl Emulation

    109 • printer settings in mac os x printer settings in mac os x_________ the information in this section is based on mac os x tiger (10.4). Other versions may appear slightly different, but the principles are the same. Pcl emulation setting printing options you can choose your printer and select opt...

  • Page 110: Saving Driver Settings

    110 • printer settings in mac os x 6. To change any printer driver settings, select the required options from the settings drop-down menu. You can select more options from the copies & pages menu. For a description of these options, see “print options” on page 112 7. Click the print button. Saving d...

  • Page 111: Page Setup Options

    111 • printer settings in mac os x 4. Select file > print. 5. To save the current printer driver settings as a preset, select save as from the preset menu. 6. Enter a name for your preset and click ok. Changing the default printer and paper size the following steps describe how to change your defaul...

  • Page 112: Print Options

    112 • printer settings in mac os x paper size select a paper size to match your documents and the paper loaded in the printer. The paper margin is 4.2mm at all edges. To specify your own paper sizes, select manage custom sizes ... Scale you can scale documents up or down to fit onto different paper ...

  • Page 113

    113 • printer settings in mac os x layout pages per sheet you can shrink multiple pages and print them on a single sheet of paper. For example, choosing 4-up will tie four of your document’s pages across a single sheet of paper. You can control the order in which the documents are tiled and also cho...

  • Page 114

    114 • printer settings in mac os x scheduler this option lets you choose whether to print your document immediately, or defer printing until later. You can also assign a priority to a print job. These features are useful if you are printing large documents that take a long time to print..

  • Page 115: Paper Handling

    115 • printer settings in mac os x paper handling page order you can choose to print your document in the normal page order (1,2,3...) or reverse order (...3,2,1). Print this option allows you to choose whether to print only odd or even number of pages. This is useful if you are using manual duplex ...

  • Page 116: Cover Page

    116 • printer settings in mac os x cover page choosing a cover page may help you identify your printed document in a large pile of paper. This is useful in a busy office with many people sharing the printer. Duplex using the duplexer, you can print on both sides of the paper..

  • Page 117

    117 • printer settings in mac os x long edge binding prints pages that read like a normal book. Short edge binding prints pages that read like a notepad. Paper source this option allows you to select the paper tray to use for your print job..

  • Page 118: Effects

    118 • printer settings in mac os x print quality use this option to select the print resolution. The high quality setting produces the best graphic images, but these images take longer to print. Effects dithering produces an intermediate greyscale by adjusting the combination of dots used in printin...

  • Page 119: Printer Setup Options

    119 • printer settings in mac os x printer setup options printer options density select the density from lightest (-2) to darkest (+2) depending on the quality of the original document. Weight select the thickness or type of paper in the printer. It is important to set this correctly as it affects t...

  • Page 120: Print Control

    120 • printer settings in mac os x a warning message is displayed and printing continues when you load the correct paper in the paper tray and press start . When this option is deselected, the printer uses the paper loaded in the selected tray regardless of the document size. Feed manually from mult...

  • Page 121: Summary

    121 • printer settings in mac os x summary this option displays a summary of all selected print options for the current job. Ps emulation copies & pages refer to “copies & pages” on page 112. Layout refer to “pages per sheet” on page 113. The two-sided option is used for duplex printing. Long-edged ...

  • Page 122: Scheduler

    122 • printer settings in mac os x scheduler refer to “scheduler” on page 114. Paper handling refer to “paper handling” on page 115. Cover page refer to “cover page” on page 116. Error handling postscript errors if an error occurs and stops the print job, you can use select the print detailed report...

  • Page 123: Paper Feed

    123 • printer settings in mac os x paper feed if you want the first page of a document printed on a different media, you can load the special media in the multi-purpose tray and select the first page to be printed by setting multi-purpose tray as the source. The remaining pages of the document can b...

  • Page 124

    124 • printer settings in mac os x a warning message is displayed and printing continues when you load the correct paper in the paper tray and press start. When this option is deselected, the printer uses the paper loaded in the selected tray regardless of the document size. Media type specify the a...

  • Page 125

    125 • printer settings in mac os x adjust ultra fine lines if you are printing a drawing and want to emphasize the pen width of very fine lines, select this option to improve the appearance of the lines. However, in some applications, if this options is selected and you are printing barcodes, the sp...

  • Page 126: Cancelling A Print Job

    126 • printer settings in mac os x cancelling a print job you can cancel a print job from your software application, from the print queue or by using the stop button on your printer. Printing state how to cancel document has not started printing try to cancel printing job within software application...

  • Page 127: Creating Postscript Overlays

    127 • overlays and macros (windows only) overlays and macros (windows only) _ what are overlays and macros? If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features. You can us...

  • Page 128: Test Printing The Overlay

    128 • overlays and macros (windows only) 6. On the overlay tab, choose create form from the drop-down list (4). 7. Click ok to close the document properties window. 8. Click ok again to close the print dialog. 9. When prompted for a print file name, enter a meaningful name with the extension.Prn. 10...

  • Page 129: Defining Overlays

    129 • overlays and macros (windows only) 2. In the test postscript form window, to test each overlay select it and click ok. There will be a short pause while the printer processes the form, and then it will print. 3. When each overlay has been tested, click exit. 4. Click the standard windows close...

  • Page 130: Creating Pcl Overlays

    130 • overlays and macros (windows only) 1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit within the appropriate space. 2. Open your application’s print… dialog and choose any options you will require, ...

  • Page 131: Create and Download Macros

    131 • overlays and macros (windows only) 2. Open your application’s print… dialog. 3. Make sure that the selected printer name (1) is that of your pcl printer driver. 4. Select the print to file (2) option. 5. When prompted for a print file name, enter a meaningful name with the extension .Prn . 6. ...

  • Page 132: Test Printing The Macro

    132 • overlays and macros (windows only) 10. When the message “command issued” appears confirming that the download is complete, click ok to clear the message. Test printing the macro 1. Choose printers > test macro. 2. In the test macro window, enter its id number and click ok. After a short pause ...

  • Page 133: Printing With Pcl Overlays

    133 • overlays and macros (windows only) the new overlays will now appear in the defined overlays list in the printer properties window. 6. When done, click ok to close the printing preferences window. Your new overlays are now ready and available to be used for any future documents you wish. Printi...

  • Page 134: Consumables

    134 • maintenance maintenance_____________________ consumables only use genuine original consumables to ensure the best quality and performance from your hardware. Note when the on-screen display indicates that the toner is low, or if print appears faded, first open the top cover and try tapping the...

  • Page 135: Replacing Consumable Items

    135 • maintenance replacing consumable items toner cartridge replacement have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one. Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow any regulations, recom...

  • Page 136

    136 • maintenance 2. Press the cover release (a) and open the top cover (b) fully. 3. Pull the colored toner release lever (1) on the cartridge to be replaced fully towards the front of the mfp. Warning! If the mfp has been powered on, the fuser may be hot. This area is clearly labelled. Do not touc...

  • Page 137

    137 • maintenance 4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the mfp. 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. 6. Remov...

  • Page 138

    138 • maintenance 8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. 9. Holding the cartridge by its top centre with the colored lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed. 10. Inser...

  • Page 139

    139 • maintenance 11. Pressing gently down on the cartridge to ensure that it is firmly seated, push the colored lever towards the rear of the mfp. This will lock the cartridge into place and release toner into the image drum unit. 12. Close the top cover and press down firmly so that the cover latc...

  • Page 140: Image Drum Replacement

    140 • maintenance image drum replacement 1. Lift the scanner. Caution! Static sensitive devices, handle with care..

  • Page 141

    141 • maintenance 2. Press the cover release (a) and open the top cover (b) fully. Warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. A b.

  • Page 142

    142 • maintenance 3. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the mfp. 4. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. 5. With the colored tone...

  • Page 143

    143 • maintenance 8. Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in. (it is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low.) 9. Push the colored release lever away...

  • Page 144

    144 • maintenance 12. Gently lower the scanner. Note if you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage. Refer to “appendix a - moving and transporting” on page 173 ...

  • Page 145: Cleaning

    145 • maintenance cleaning from time to time print “debris” such as ink, toner and paper dust will accumulate in the adf and the document glass from documents which have been copied. The unit casing 1. Switch off the mfp. 2. Wipe the unit surface with a soft cloth moistened sparingly with water or n...

  • Page 146: The Underside of The Adf

    146 • maintenance 3. Pinch the adf lock lever and swing the feeder mechanism up until it is locked. 4. Moisten a soft clean lint free cloth and remove any marks by wiping the cloth in the direction of the arrow, as shown. 5. Return the feeder mechanism to its original position. 6. Close the adf top ...

  • Page 147: The Document Glass

    147 • maintenance 2. Moisten a soft, clean, lint free cloth and remove any marks as shown. 3. Close the document cover. The document glass the document glass needs to be cleaned occasionally to ensure optimum image quality and performance. 1. Open the document cover. 2. Moisten a soft, clean, lint-f...

  • Page 148: The Led Head

    148 • maintenance the led head clean the led head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the mfp off to clean the lens. 1. Lift the scanner. 2. Press the cover release (a) and open the top cover (b) fully. A b.

  • Page 149

    149 • maintenance 3. Moisten a soft, clean, lint-free cloth and gently wipe the led head surface. 4. Close the top cover and press down firmly so that the cover latches closed. 5. Gently lower the scanner. Caution! Do not use methyl alcohol or other solvents on the led head as damage to the lens sur...

  • Page 150: Installing Options

    150 • installing options installing options the following options are available to extend the performance of your printer: • 64, 256 ram dimm: to extend the main memory of your printer and speed up the processing of large files. • second paper tray: to increase your printer’s paper handling capacity...

  • Page 151: Clearing Paper Jams

    151 • troubleshooting troubleshooting __________________ clearing paper jams provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your mfp should give years of reliable service. However, paper jams occasionally do oc...

  • Page 152: In The Printer Section...

    152 • troubleshooting b. Remove any paper from adf mechanism. 4. Lower the adf cover. 5. Press the stop button to restore the scanning head to the correct position. In the printer section... 1. Lift the scanner..

  • Page 153

    153 • troubleshooting 2. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later..

  • Page 154

    154 • troubleshooting 3. Press the cover release (a) and open the mfp’s top cover (b) fully. Warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. A b.

  • Page 155

    155 • troubleshooting 4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer. 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. Caution! The gre...

  • Page 156

    156 • troubleshooting 6. Remove any jammed sheets from the paper path. 7. Holding the complete assembly by its top centre, lower it into place in the mfp, locating the pegs at each end into their slots in the sides of the mfp cavity. 8. Lower the top cover but do not press down to latch it closed ye...

  • Page 157

    157 • troubleshooting pull out any sheets found in this area. If the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser. In this case raise the top cover, reach around and press down on the fuser pressure release lever. 10. If you are not using the rear...

  • Page 158

    158 • troubleshooting 11. Remove the duplex unit (1) and check for any paper in this area. Remove any paper and replace the duplex unit.. Note if the paper is not advanced enough to grip, push the cover (2) in the arrow direction, raise it and remove the paper. Refit duplex unit. 1 2.

  • Page 159

    159 • troubleshooting 12. Open the multi purpose tray. Remove any paper that you find and then close the tray. 13. Pull out the paper tray and remove any paper from the underside of the printer. Ensure that all paper is stacked properly, is undamaged, and that the paper.

  • Page 160

    160 • troubleshooting guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray. 14. Close the top cover and press down firmly at both sides so that the cover latches closed. 15. Gently lower the scanner..

  • Page 161

    161 • troubleshooting dealing with unsatisfactory printing symptoms possible causes steps to take vertical white lines can be seen on the printed page. The led head is dirty. Wipe the led head with a soft, lint-free cloth. The toner is low. Open the top cover and tap the cartridge a few times to eve...

  • Page 162

    162 • troubleshooting dealing with unsatisfactory copying as well as the suggestions provided in “dealing with unsatisfactory printing” on page 161, ensure that the scanner unit glass is clean at all times. Refer to “...The document glass” on page 147. Vertical lines appear. The image drum cartridge...

  • Page 163: Fax Problem Checklist

    163 • troubleshooting fax problem checklist if a problem occurs, read through the list of problems and solutions before calling for service. The mfp will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is conne...

  • Page 164

    164 • troubleshooting image of received fax is very poor. Try making a copy of a document on the local machine to make sure it is working properly. If there is still a problem, contact the person sending the fax and ask them to change their fax quality and density settings. Ask the person to make a ...

  • Page 165: Specifications

    165 • specifications specifications general item specification dimensions, w x d x h 17.6 x 17 x 20.8 inches (447 x 432 x 529 mm) weight, approximate 41.9 lbs. (19 kg) power source 120v, 50/60 hz ± 2% 220-240v, 50/60hz ± 2% power consumption operating: 800w max. Normal operating: 500w stand-by: 100w...

  • Page 166: Scanning Specifications

    166 • specifications scanning specifications item specification image sensor colour ccd light source cold cathode fluorescent lamp (ccfl) adf - simplex 50 sheets (60 ~ 105 g/m 2 ) optical resolution flatbed: 1200 x 600 dpi adf: 1200 x 300 dpi scanner life flatbed adf 50,000 pages or 5 years 240,000 ...

  • Page 167: Copy Specifications

    167 • specifications copy specifications item specification speed adf: 21 cpm (copies per minute), a4, 300 dpi 22 cpm, letter, 300 dpi number of copies up to 99 resolution scan: 600 x 600 dpi, 300 x 300 dpi print: 600 x 600 dpi paper size flatbed adf b5, a5, a4, letter b5, a5, a4, letter, legal 13, ...

  • Page 168: Network Specifications

    168 • specifications network specifications item specification connectivity ethernet 100base-tx/10base-t auto- negotiation with rj-45 connector network protocol tcp/ip: network layer - arp, ipv4/v6, icmpv4/v6 transport layer - tcp, udp application layer - lpr, ftp, telnet, http (except ipp), ipp, dh...

  • Page 169: Fax Specifications

    169 • specifications fax specifications item specification circuits pstn, pbx line compatibility itu-t g3/super g3 transmission speed 3 seconds per page line interface dual rj-11c (line and tel) compression method mh, mr, mmr resolution: standard: 200 x 100 dpi fine: 200 x 200 dpi photo: 200 x 200 d...

  • Page 170: E-Mail Specifications

    170 • specifications e-mail specifications item specification communication protocol smtp, mime, pop3 file formats pdf, m-tiff, jpeg default file format pdf resolution 100, 150, 200, 300 dpi (400, 600 dpi 1 bit mono only) default resolution b&w: 200dpi grey/color: 150dpi address book volume max. E-m...

  • Page 171: Filing Specifications

    171 • specifications filing specifications item specification communication protocol ftp, cifs file formats: pdf, m-tiff, jpeg default file format pdf resolution 100, 150, 200, 300 dpi (400, 600 dpi 1 bit mono only) default resolution b&w: 200dpi grey/color: 150dpi max. Number of file server setting...

  • Page 172: Printing Specifications

    172 • specifications printing specifications item specification speed letter: 30 ppm a4: 28 ppm resolution • 1200 x 1200 dpi • 600 x 600 dpi optical: 1200 dpi memory 64 mb standard, upgradeable to 320 mb max. Paper capacity at 20 lb. Us bond (75 g/m²) main tray • 530 sheets multi purpose tray • 50 s...

  • Page 173: Moving Your Mfp

    173 • appendix a - moving and transporting appendix a - moving and transporting moving your mfp 1. Turn off the mfp and disconnect or remove the following: • power cord • printer cable • paper in the paper cassette 2. Move the mfp to the new location. Transporting your mfp 1. Turn off the mfp and di...

  • Page 174

    174 • appendix a - moving and transporting 2. Lift the scanner. 3. Press the cover release (a) and open the top cover (b) fully. Warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. A b.

  • Page 175

    175 • appendix a - moving and transporting 4. Lift the image drum along with the toner cartridge out of the mfp and place it on a flat table. 5. Place the drum and cartridge in a black bag plastic bag. 6. Re-install the image drum along with the toner cartridge back into the mfp. 7. Close the top co...

  • Page 176

    176 • appendix a - moving and transporting 8. Gently lower the scanner. 9. Protect the mfp with cushion pads and put it in a box. Note it is recommended that you use the original box and packaging if available. Warning! This product is heavy; a minimum of two people are required to lift it safely. N...