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Palm P80707US - Zire - OS 4.1 16 MHz Handbook

Manual is about: Palm Zire Zire: User Guide

Summary of P80707US - Zire - OS 4.1 16 MHz

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    Handbook for palm ™ zire ™ handheld.

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    Copyright copyright © 2002 palm, inc. All rights reserved. Graffiti, hotsync, and palm os are registered trademarks of palm, inc. The hotsync logo, palm, palm powered, the palm logo, and zire are trademarks of palm, inc. Other product and brand names may be trademarks or registered trademarks of the...

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    Iii about this book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 chapter 1: setting up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 step 1: charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Contents iv the graffiti ® alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 writing capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 writing numbers . . . . . . . . . . . . . . . . . . . . . ...

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    Contents v installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 installing add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 removing applications . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Contents vi chapter 9: using expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 changing the date of an expense item . . . . . . . . . . . . . . ....

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    Contents vii chapter 13: using to do list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 creating list items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 setting priority . . . . . . . . . . . . . . . . . . . . . ....

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    Contents viii general preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 auto-off delay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 on while charging settings . . . . . . . . . . ...

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    Contents ix password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183 appendix c: non-ascii characters for login scripts...

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    Contents x.

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    1 about this book welcome to the palm™ zire™ handheld. This handbook is designed to help you get up and running quickly on your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It walks you through: ■ identifying your handheld’s featu...

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    About this book 2.

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    3 chapter 1 setting up your handheld this chapter explains how to charge and set up your handheld, install palm™ desktop software on your desktop computer, and perform a hotsync ® operation. It also lists system requirements. If you are upgrading from another palm os ® handheld, see “upgrading from ...

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    Chapter 1 setting up your handheld 4 step 2: set up your handheld detach the power adapter from the handheld. Press the power button. Remove the stylus and use it to complete setup on your handheld. Step 3: connect the hotsync cable connect the hotsync cable to your handheld and your computer. To co...

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    Step 4: install palm desktop software and perform a hotsync operation 5 step 4: install palm desktop software and perform a hotsync operation to install software: ■ put the palm desktop cd into your computer’s cd-rom or dvd drive and follow the onscreen installation instructions. To perform a hotsyn...

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    Chapter 1 setting up your handheld 6 ■ cd-rom or dvd drive (palm desktop software is supplied on a cd-rom disc. Check www.Palm.Com for updates and new versions of the software.) ■ one available usb port ■ mouse or equivalent minimum requirements: mac ■ apple macintosh or compatible with a powerpc pr...

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    Congratulations! 7 congratulations! You’ve set up your handheld and installed palm desktop software. For comprehensive information about using your handheld, continue reading this electronic handbook . For more information about using palm desktop software, see the following: ■ the windows tutorial ...

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    Chapter 1 setting up your handheld 8.

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    9 chapter 2 exploring your handheld palm™ zire™ handhelds will help you stay organized and on time, and keep up with daily tasks while you are away from your desk. Use your new handheld to do the following: ■ enter your schedule in date book ■ keep all your contact names, addresses, and phone number...

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    Chapter 2 exploring your handheld 10 zire handheld components take a few minutes to familiarize yourself with the features of your handheld. Locating front panel controls screen displays the applications and information stored in your handheld. It is touch-sensitive and responds to the stylus. Scrol...

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    Zire handheld components 11 locating back panel components application buttons activates the individual handheld applications that correspond to the icons on the buttons: date book and address book. If your handheld is turned off, pressing either application button activates the handheld and opens t...

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    Chapter 2 exploring your handheld 12 locating top components using the protective flip cover the flip cover protects your handheld screen when it is not in use. You can open the cover so that it rests on the back of your handheld, or remove it altogether. To attach the cover: ■ align the rail with t...

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    Using your handheld with a pim 13 to remove the cover: 1. Open the cover and grasp the back flap. 2. Gently slide the cover to one side until the rail slides out from the groove on the back of your handheld. Do not pull the rail out of the groove. Using your handheld with a pim your handheld comes w...

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    Chapter 2 exploring your handheld 14 contrast control tap the contrast icon to open the adjust contrast dialog box. Tap to the left or right of the slider to adjust the contrast in small increments or drag the slider to change the contrast in large increments. You can also press the up and down scro...

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    Tapping and typing 15 displaying online tips many of the dialog boxes that appear on your handheld contain an online tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. To di...

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    Chapter 2 exploring your handheld 16 ■ select options in dialog boxes ■ open the onscreen keyboards just as you can drag the mouse to select text or move objects on your computer, you can also drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar. Entering ...

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    Entering data 17 after a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “using the onscreen keyboard” in chapter 3 for more information. Graffiti writing your handheld includes graffiti writing software as the primary system for entering t...

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    Chapter 2 exploring your handheld 18 note a blinking cursor appears on the first line of the new memo to indicate where the new text will appear. See “using graffiti writing to enter data” in chapter 3 for details. Note pad the note pad application provides a place where you can write a quick note i...

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    Customizing your handheld 19 after the information is in palm desktop software, perform a hotsync operation to synchronize your handheld with your computer. See “performing cable hotsync operations” in chapter 14 for more information. Importing data if you already have data in a database on your com...

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    Chapter 2 exploring your handheld 20 to set the date: 1. Tap the set date box. 2. Tap the arrows to select the current year. 3. Tap a month. 4. Tap the current date. To set the time: 1. Tap the set time box. 2. Tap the up or down arrows to change the hour. 3. Tap each number of the minute, and then ...

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    Customizing your handheld 21 to set the time zone: 1. Tap the set time zone box. 2. Tap a time zone. Tip when you travel, changing the time zone setting to a new time zone automatically resets the date and time on your handheld, but it does not change the time of appointments set in date book. 3. Ta...

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    Chapter 2 exploring your handheld 22.

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    23 chapter 3 entering data in your handheld this chapter explains how to enter data into your handheld. There are several ways to enter data into your handheld: ■ using the onscreen keyboard ■ using graffiti ® writing ■ using note pad ■ beaming data from a device that has an infrared (ir) port ■ ent...

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    Chapter 3 entering data in your handheld 24 using graffiti writing to enter data chapter 2 introduced graffiti writing and briefly described how to use it to enter text in your applications. In this section, you learn the procedures for creating letters, numbers, punctuation, and symbols, as well as...

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    Using graffiti writing to enter data 25 to write graffiti letters: 1. Tap the screen where you want your text to go. Note you need to tap above the graffiti writing area, and must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stroke shape for t...

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    Chapter 3 entering data in your handheld 26 ■ write at natural speed. Writing too slowly can generate recognition errors. ■ do not write on a slant. Vertical strokes should be parallel to the sides of the graffiti writing area. ■ press firmly. The graffiti ® alphabet letter strokes letter strokes a ...

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    Using graffiti writing to enter data 27 writing capital letters you make capital letters with the same stroke shapes as the basic alphabet characters. To make capital letters, you must first “shift” to caps—just as you press the shift key on a keyboard—and then write the character strokes. Note graf...

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    Chapter 3 entering data in your handheld 28 graffiti numbers writing punctuation marks graffiti writing can create any punctuation symbol that you can enter from a standard keyboard. All punctuation marks begin with a single tap on the graffiti writing area. When you make this tap, you activate punc...

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    Using graffiti writing to enter data 29 additional graffiti punctuation writing symbols and extended characters all symbols and extended characters begin with the symbol shift stroke in the graffiti writing area of your handheld: when the symbol shift is active, a slanted shift symbol appears in the...

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    Chapter 3 entering data in your handheld 30 accent strokes using these accent strokes, you can write the following accented letters: à á â ã ä å è é ê ë ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ additional non-english characters you can write the following characters without any special punctuation or shiftin...

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    Using note pad 31 might create a shortcut for your name, or for the header of a memo. See “shortcuts preferences” in chapter 15 to learn about creating your own shortcuts. To use a shortcut, draw the shortcut stroke followed by the shortcut characters. When you draw the shortcut stroke, the shortcut...

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    Chapter 3 entering data in your handheld 32 beaming data your handheld is equipped with an ir port that is located at the top of the handheld, behind the dark shield. The ir port supports the ircomm implementation of the standards for infrared communication established by the infrared data associati...

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    Beaming data 33 tip for best results, palm handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. Beaming distance to other devices may be different. 5. Wait for the beam stat...

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    Chapter 3 entering data in your handheld 34 tips on beaming information ■ you can set the full-screen pen stroke to beam the current entry. See “pen preferences” in chapter 15 for more information. ■ you can draw the graffiti command stroke to activate the command toolbar, and then tap the beam icon...

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    Importing data 35 to import data from a windows computer: 1. Open palm desktop software. 2. Click the application into which you want to import data. 3. If you are importing records that contain a field with category names, do the following: – select all in the category box. – be sure that the same ...

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    Chapter 3 entering data in your handheld 36 ■ newton running os 1.0 with newton connection kit: names; date book calendar; and notepad (text file) ■ now contact (text file) ■ now up-to-date (text file) ■ quickdex (text file) ■ touchbase pro (text file) palm desktop software can also import data in t...

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    37 chapter 4 working with applications this chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications tap...

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    Chapter 4 working with applications 38 to open an application on your handheld: 1. Tap the home icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all of your applications. Tip to find an application qu...

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    Changing the applications launcher display 39 4. Tap the pick list next to each application to select a category. Tip to create a new category, tap edit categories from the pick list. Tap new, enter the category name, and then tap ok to add the category. Tap ok. 5. Tap done. To display applications ...

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    Chapter 4 working with applications 40 4. Tap the view by pick list and select list. 5. Tap ok. To open the applications launcher to the last opened category: 1. Tap the home icon . 2. Tap the menu icon . 3. Tap options, and then tap preferences. 4. Tap the remember last category check box to select...

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    Using menus 41 to open the menu bar: 1. Open an application (such as memo pad). 2. Do one of the following: – tap the menu icon . – tap the inverted title area at the top of the screen. In this example, three menus are available: record, edit, and options. The record menu is selected and contains th...

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    Chapter 4 working with applications 42 draw the command stroke anywhere in the graffiti area. When you draw the command stroke, the command toolbar appears just above the graffiti writing area to indicate that you are in command mode. The command toolbar displays context-sensitive menu commands for ...

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    Common tasks 43 common tasks the tasks described in this section use the term “records” to refer to an individual item in any of the applications: a single date book event, address book entry, to do list item, note pad note, memo pad memo, or expense item. Creating records you can use the following ...

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    Chapter 4 working with applications 44 entering text for information on how to enter text using graffiti writing, the onscreen keyboard, or the keyboard attached to your computer, see chapter 3 . For information on entering text in note pad, see chapter 11 . Edit menu the edit menu is available with...

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    Common tasks 45 deleting records to delete a record: 1. Select the record you want to delete. 2. Tap the menu icon . 3. Tap record, and then tap the delete command: date book: delete event address book: delete address to do list: delete item note pad: delete note memo pad: delete memo expense: delet...

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    Chapter 4 working with applications 46 prove useful later, you can purge them from your handheld and save them in an archive file on your computer. Purging is not available in address book, note pad, or memo pad; you must delete outdated records manually from these applications. To purge records: 1....

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    Common tasks 47 address book contains the quicklist user-defined category, in which you can store the names, addresses, and phone numbers you might need in emergencies (doctor, fire department, lawyer, etc.). Expense contains two user-defined categories, new york and paris, to show how you might sor...

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    Chapter 4 working with applications 48 2. Select the category you want to view. The list screen now displays only the records assigned to that category. Tip pressing an application button on the front panel of the handheld toggles through all the categories of that application. To define a new categ...

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    Common tasks 49 to rename a category: 1. Tap the category pick list in the upper-right corner of the list screen. 2. Tap edit categories. 3. Select the category that you want to rename, and then tap rename. 4. Enter the new name for the category, and then tap ok. 5. Tap ok. Tip you can group the rec...

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    Chapter 4 working with applications 50 using find you can use find to locate any text that you specify, in any application that resides on your handheld. To use find: 1. Tap the find icon . Tip if you select text in an application before you tap find, the selected text automatically appears in the f...

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    Common tasks 51 the list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it. 5. Tap add. The name you selected, along with the other information associated with it, is pasted into the re...

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    Chapter 4 working with applications 52 to look up an address book record: 1. Display the address list screen. 2. Enter the first letter of the name you want to find. The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry tha...

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    Common tasks 53 3. Tap who. 4. Tap lookup. The attendees lookup screen displays all the names in your address book that have data in the company field. 5. Select the name you want to add, and then tap add. The name appears in the attendees screen. 6. Repeat steps 4 and 5 to add more names. 7. Tap do...

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    Chapter 4 working with applications 54 address book: note pad: memo pad: 5. Do one of the following: address book: tap the setting you want. Note pad: tap the sort by pick list and select alphabetic, date, or manual. Memo pad: tap the sort by pick list and select alphabetic or manual. 6. Tap ok. To ...

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    Common tasks 55 3. Tap details. 4. Tap note. 5. Enter your note. 6. Tap done. A small note icon appears at the right side of any item that has a note. To review or edit a note: ■ tap the note icon . To delete a note: 1. Tap the note icon . 2. Tap delete. 3. Tap yes. Choosing fonts in many applicatio...

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    Chapter 4 working with applications 56 to change the font style: 1. Open an application. 2. Tap the menu icon . 3. Tap options, and then tap font. 4. Tap the font style you want to use. 5. Tap ok. Reviewing reminders you can set alarms to notify you of appointments, notes, and alarms in date book, n...

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    Installing and removing applications 57 receiving reminders from palm desktop software you can also set an option to receive date book event alerts from palm desktop software. The feature is disabled by default, so you must enable it within palm desktop software. To enable an event alert from palm d...

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    Chapter 4 working with applications 58 to install add-on software on your handheld using a windows computer: 1. On your computer, copy or download the application you want to install into the add-on folder in your palm desktop directory on your computer. Note if the software you download is compress...

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    Installing and removing applications 59 note review the list of applications you selected in the install tool dialog box. If you do not want to install an application, select it, and then click remove. (this does not remove the application from your computer; it simply removes it from the list of ap...

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    Chapter 4 working with applications 60 6. Select the add-on folder from the pop-up menu. 7. Select the application you want to install. If the file you want to install is not listed in the dialog box, go to the folder where you copied the file. Most palm™ application files have the extension prc, pd...

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    Installing and removing applications 61 4. Tap the application that you want to remove. 5. Tap delete. 6. Tap yes. 7. Tap done. Removing palm desktop software if you no longer want to use palm desktop software, you can remove it from your computer. To remove palm desktop software from a windows comp...

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    Chapter 4 working with applications 62 6. Select the folder that contains your palm desktop software files. 7. Click remove. Note this process removes only the application files. The data in your users folder remains untouched. 8. Restart your computer..

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    63 chapter 5 using address book address book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use address book to do the following: ■ quickly look up or enter names, addresses, phone numbers, and other information. ■ enter up to fiv...

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    Chapter 5 using address book 64 creating an address book entry a record in address book is called an “entry.” you can create entries on your handheld, or you can use palm™ desktop software to create entries on your computer and then download the entries to your handheld with your next hotsync ® oper...

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    Selecting types of phone numbers 65 note as you enter letters in the title, company, city, and state fields, text appears for the first logical match that exists in your address book. As you enter more letters, a closer match appears. For example, you may already have sacramento and san francisco in...

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    Chapter 5 using address book 66 3. Tap the pick list next to the label you want to change. 4. Select a new label. Changing address entry details the address entry details dialog box provides a variety of options that you can associate with an entry. To open the address entry details dialog box: 1. T...

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    Address book menus 67 address book menus address book menus are shown here for your reference, and address book features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. The record and options menus differ ...

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    Chapter 5 using address book 68 rename custom fields these custom fields appear at the end of the address edit screen. Rename them to identify the kind of information you enter in them. The names you give the custom fields appear in all entries. About address book shows version information for addre...

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    69 chapter 6 using calculator calculator enables you to perform addition, subtraction, multiplication, division, and square root operations. Use calculator to do the following: ■ perform basic calculations. ■ store and retrieve values. ■ display the last series of calculations, which is useful for c...

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    Chapter 6 using calculator 70 recent calculations the recent calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of “chain” calculations. To display recent calculations: 1. Tap the menu icon . 2. Tap options, and then tap rece...

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    Calculator menu 71 calculator menu calculator menus are shown here for your reference, and calculator features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. Options menus about calculator shows version i...

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    Chapter 6 using calculator 72.

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    73 chapter 7 using clock clock enables you to view the current time and date and to set an alarm. Use clock to do the following: ■ view the current time and date. ■ open a preferences screen where you can set the time and date for all the applications on your handheld. ■ set an alarm. To open clock:...

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    Chapter 7 using clock 74 setting an alarm you can set an alarm to alert you at a particular time. To set an alarm: 1. Tap the home icon . 2. Tap the clock icon . 3. Tap the alarm box to open the set alarm dialog box. 4. Tap the time columns to set the hour and minute. 5. When the alarm reminder mess...

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    Clock menus 75 clock menus clock menus are shown here for your reference, and clock features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. Options menu display options allows you to choose which informat...

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    Chapter 7 using clock 76.

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    77 chapter 8 using date book date book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date. Use date book to do the following: ■ enter a description of your appointment and assign it to a specific time and date. ■ display a chart of your appointm...

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    Chapter 8 using date book 78 note press the date book application button repeatedly to cycle through the day, week, month, and agenda views. When you open date book, the screen shows the current date and a list of times for a normal business day. Scheduling an event a record in date book is called a...

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    Scheduling an event 79 3. If the event is one hour long, skip to step 5. If the event is longer or shorter than an hour, tap the time of the event to open the set time dialog box. Tip you can also open the set time dialog box (to select a start time) by making sure no event is selected, and then wri...

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    Chapter 8 using date book 80 to schedule an event for another day: 1. Select the date you want for the event by doing one of the following: – tap the day of the week that you want in the date bar at the top of the screen. If necessary, tap the previous week or next week scroll arrows to move to anot...

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    Rescheduling an event 81 3. Tap no time, so that no start or end times are defined for the new event. Tip you can also create a new untimed event by making sure no event is selected and then writing letters in the graffiti writing area. 4. Enter a description of the event. 5. Tap a blank area on the...

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    Chapter 8 using date book 82 setting an alarm for an event the alarm setting enables you to set an alarm for events in your date book. You can set an alarm to notify you minutes, hours, or days before an event. The default alarm setting is 5 minutes before the time of the event, but you can change t...

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    Scheduling repeating or continuous events 83 setting an alarm for an untimed event you can set a silent alarm for an untimed event. In this case, the alarm triggers at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event. When the alarm triggers...

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    Chapter 8 using date book 84 6. To specify an end date for the repeating or continuous event, tap the end on pick list and tap choose date. Use the date picker to select an end date. 7. Tap ok. After you schedule a repeating or continuous event, this icon appears to the far right of the event. Chang...

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    Changing the date book view 85 ■ if you change the date of an occurrence of a repeating event (e.G., from january 14th to january 15th) and apply the change to all occurrences, the new date becomes the start date of the repeating event. Your handheld adjusts the end date to maintain the duration of ...

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    Chapter 8 using date book 86 to display the week view: 1. Tap the week view button. 2. Tap the navigation controls to move forward or backward a week at a time, or tap on a column to display details of an event. Note the week view also shows untimed events and events that are before and after the ra...

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    Changing the date book view 87 ■ tap any day or date that appears at the top of the week view to move directly to that day without selecting an event. ■ the week view shows the time span defined by the start time and end time in the date book preferences settings. If you have an event before or afte...

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    Chapter 8 using date book 88 working in agenda view the agenda view shows you your untimed events, appointments, and to do items in one screen. When you tap an untimed event or appointment in the agenda view, the day view appears so you can see more detailed information about the event. You can tap ...

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    Date book menus, preferences, and display options 89 spotting event conflicts with the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes). An event conflict (time overlap) appears in the ...

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    Chapter 8 using date book 90 display options allows you to change date book’s appearance and which events display. ■ show time bars. Activates the time bars that appear in the day view. The time bars show the duration of an event and illustrate event conflicts. ■ compress day view. Controls how time...

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    91 chapter 9 using expense expense lets you keep track of your expenses and then transfer the information to a spreadsheet on your computer. Use expense to do the following: ■ record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend. ■...

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    Chapter 9 using expense 92 adding expense items a record in expense is called an “item.” you can sort your expense items into categories or add other information that you want to associate with the item. 1. Tap new. Tip you can also create a new expense item by writing on the number side of the graf...

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    Adding expense items 93 changing the date of an expense item initially, expense items appear with the date you enter them. You can change the date associated with any expense item. To change the date of an expense item: 1. Tap the expense item you want to change. 2. Tap the date of the selected item...

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    Chapter 9 using expense 94 4. Tap ok. Customizing the currency pick list you can select the currencies and symbols that appear in the currency pick list. To customize the currency pick list: 1. Tap the currency pick list in the receipt details dialog box, and then select edit currencies. 2. Tap each...

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    Customizing the currency pick list 95 to change your default currency: 1. Open expense. 2. Tap the menu icon . 3. Select options, and then select preferences. 4. Tap the default currency pick list. 5. Tap the currency symbol you want to appear in expense. 6. Tap ok. Defining a custom currency symbol...

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    Chapter 9 using expense 96 note if you want to use your custom currency symbol as the default for all expense items, select the symbol in the preferences dialog box. If you want to use your custom currency symbol only for a particular expense item, select the symbol in the receipt details dialog box...

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    Expense menus 97 ■ print expense reports ■ transfer expense data to other applications such as microsoft excel using the send command or export command, and import data in popular file formats for more information on using expense on your computer, see: ■ the online help for palm desktop software. T...

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    Chapter 9 using expense 98 options menu preferences use automatic fill. Lets you select an expense type by writing the first letter of an expense type in the graffiti writing area. For example, if you write the letter “t,” it enters the “taxi” expense type. Writing “t” and then “e” enters “telephone...

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    99 chapter 10 using memo pad memo pad provides a place to take notes that are not associated with records in date book, address book, or to do list. Use memo pad to do the following: ■ use graffiti ® characters to store memos, lists, or any other text message on your handheld. ■ send memos to popula...

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    Chapter 10 using memo pad 100 3. Tap new. Tip in the memo list screen, you can also begin writing in the graffiti writing area to create a new memo. The first letter is automatically capitalized and begins your new memo. 4. Enter the text you want to appear in the memo. Use the carriage return strok...

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    Memo pad menus 101 memo pad menus memo pad menus are shown here for your reference, and memo pad features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. The record and options menus differ depending on wh...

  • Page 112

    Chapter 10 using memo pad 102.

  • Page 113

    103 chapter 11 using note pad note pad provides a place to take notes in your own handwriting. You can use note pad to do everything you might do with a piece of paper and a pencil. Use note pad to do the following: ■ take notes, draw a sketch, or write any kind of message directly on your handheld ...

  • Page 114

    Chapter 11 using note pad 104 note if note pad is already running, tap new. 3. Write the information directly on the handheld screen. Tip tap the pen selector to choose a different pen width, or choose the eraser to remove unwanted strokes. 4. (optional) select the time at the top of the screen and ...

  • Page 115

    Clearing a note 105 clearing a note you can erase the drawing area in a note while retaining the note title. To clear a note: 1. In the note pad list, tap the note title. 2. Tap the menu icon . 3. Tap edit, and then tap clear note. Setting an alarm for a note you can set an alarm for a specific time...

  • Page 116

    Chapter 11 using note pad 106 7. Tap the year, month, and date you want the alarm to sound. After you tap the date, the set alarm dialog box reappears. 8. Tap ok. 9. When the alarm goes off and the reminder message appears, do one of the following: – tap ok to permanently dismiss the reminder and re...

  • Page 117

    Note pad menus 107 record menus options menus note pad list note screen preferences displays the note pad preferences dialog box, where you define the sort order for notes and the alarm sound. About note pad shows version information for note pad. Note pad list note screen.

  • Page 118

    Chapter 11 using note pad 108.

  • Page 119

    109 chapter 12 using security your handheld comes with a security application so that unauthorized users cannot view the entries you wish to protect. Use security to do the following: ■ lock and turn off your handheld so that it does not operate until you enter the correct password. ■ mask all recor...

  • Page 120

    Chapter 12 using security 110 5. (optional) enter a hint to help your remember your password if you forget it. 6. Tap ok. 7. Enter the same password a second time, and tap ok. Changing or deleting a password once you define a password for your handheld, you can change or delete it at any time. You m...

  • Page 121

    Locking your handheld 111 4. Do one of the following: – to change the password and hint, enter the new password and hint, and tap ok. – to remove the password, tap unassign. Locking your handheld you can lock your handheld so that it cannot be operated until your password is entered. In the event th...

  • Page 122

    Chapter 12 using security 112 4. Tap on power off. 5. Tap ok. To set your handheld to lock at a preset time: 1. Tap the home icon . 2. Tap the security icon . 3. Tap the auto lock handheld box, and then enter your password. 4. Tap at a preset time, and then use the arrows to set the time. 5. Tap ok....

  • Page 123

    Recovering from a forgotten password 113 important if you lock your handheld, you must enter the exact password to re-activate your handheld. If you forget the password, your handheld will present the hint you have entered to help you remember the password. If you still cannot remember the password,...

  • Page 124

    Chapter 12 using security 114 making records private you can make individual records private. Private records remain visible and accessible, however, until you select the security setting to hide or mask all private records. Hiding or masking private records you can hide or mask all records that you...

  • Page 125

    Making records private 115 3. Tap the current privacy pick list and select mask records. 4. Tap ok to confirm that you want to mask private records. To display all private records: 1. Tap the home icon . 2. Tap the security icon . 3. Tap the current privacy pick list and select show records. If you ...

  • Page 126

    Chapter 12 using security 116 to make a record private: 1. Display the entry that you want to make private. 2. In note pad only: tap the menu icon , and then tap options. 3. Tap details. 4. Tap the private check box to select it. 5. Tap ok..

  • Page 127

    117 chapter 13 using to do list to do list is a convenient place to create reminders and prioritize the things that you have to do. Use to do list to do the following: ■ make a quick and convenient list of things to do. ■ assign a priority level to each task. ■ assign a due date for any or all of yo...

  • Page 128

    Chapter 13 using to do list 118 3. Tap new. 4. Enter the text of the to do list item. The text can be longer than one line. 5. Tap anywhere onscreen to deselect the to do list item. Tip if no to do list item is currently selected, writing in the graffiti ® writing area automatically creates a new it...

  • Page 129

    Checking off a to do list item 119 checking off a to do list item you can check off a to do list item to indicate that you’ve completed it. You can set the to do list to record the date that you complete the to do item, and you can choose to show or hide completed items. See “to do show options” lat...

  • Page 130

    Chapter 13 using to do list 120 setting a due date you can associate a due date with any to do list item. You can also sort the items that appear in the list based on their due date. To set a due date for a to do list item: 1. In the details dialog box, tap “no date” to open the due date pick list. ...

  • Page 131

    To do list menus 121 2. Select any of the following settings: 3. Tap ok. To do list menus to do list menus are shown here for your reference, and to do list features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu c...

  • Page 132

    Chapter 13 using to do list 122 options menu about to do list shows version information for to do list..

  • Page 133

    123 chapter 14 performing hotsync ® operations hotsync ® technology enables you to synchronize data between one or more palm os ® handhelds and palm™ desktop software or another pim such as microsoft outlook. To synchronize your data, connect the hotsync cable to your computer and your handheld or u...

  • Page 134

    Chapter 14 performing hotsync ® operations 124 tip if you’re not sure which option to use, keep the default setting: always available. 4. Click ok. To set the hotsync options on a mac: 1. Double-click the hotsync manager icon in the palm folder. 2. Click the hotsync controls tab and select any of th...

  • Page 135

    Customizing hotsync application settings 125 customizing hotsync application settings for each application, you can define a set of options that determines how records are handled during synchronization. These options are called a “conduit.” by default, a hotsync operation synchronizes all files bet...

  • Page 136

    Chapter 14 performing hotsync ® operations 126 5. Click change. 6. Click the direction in which you want to write data, or click do nothing to skip data transfer for an application. Note changing the hotsync setting from the default affects only the next hotsync operation. Thereafter, the hotsync ac...

  • Page 137

    Performing cable hotsync operations 127 5. Click conduit settings. 6. Click the direction in which you want to write data, or click do nothing to skip data transfer for an application. Note changing the hotsync setting from the default affects only the next hotsync operation. Thereafter, the hotsync...

  • Page 138

    Chapter 14 performing hotsync ® operations 128 the following steps assume that you have already installed palm desktop software. If you have not installed this software, see “step 4: install palm desktop software and perform a hotsync operation” in chapter 1 for instructions. To perform a local hots...

  • Page 139

    Performing cable hotsync operations 129 3. Turn on your handheld and tap the favorite icon . Important the first time you perform a hotsync operation, you must enter a username in the new user dialog box and click ok. Every handheld should have a unique name. To prevent loss of a user’s records, nev...

  • Page 140

    Chapter 14 performing hotsync ® operations 130 performing a hotsync operation for the first time: mac when you installed palm desktop software, you entered a username. This username is the connection between your handheld and your computer. The first time you perform a hotsync operation, the palm de...

  • Page 141

    Performing cable hotsync operations 131 to perform a local hotsync operation on a mac: 1. Connect your handheld to your computer using the hotsync cable. 2. Make sure hotsync manager is enabled: double-click the hotsync manager icon in the palm folder. Click the hotsync controls tab and make sure th...

  • Page 142

    Chapter 14 performing hotsync ® operations 132 4. In the select user dialog box, select the username you entered when you installed the palm desktop software, and click ok. The hotsync progress dialog box reappears and synchronization begins. 5. Wait for a message on your handheld indicating that th...

  • Page 143

    Ir hotsync operations 133 ■ your computer must have an installed infrared driver. If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. Ch...

  • Page 144

    Chapter 14 performing hotsync ® operations 134 3. Click the connection settings tab. 4. Select the on check box next to ir port. 5. Close the hotsync software setup window. Performing an ir hotsync operation after you complete the steps to prepare for performing an ir hotsync operation, it is easy t...

  • Page 145

    Remote hotsync operations 135 remote hotsync operations you can use a modem and an infrared-enabled phone to synchronize your handheld when you are away from your computer. Note the first hotsync operation must be local, using the cable. After that, you can perform a remote hotsync operation. To per...

  • Page 146

    Chapter 14 performing hotsync ® operations 136 3. Adjust the following options as needed. 4. Click ok. To prepare a mac for a remote hotsync operation: 1. Confirm that the computer modem is connected and turned on, and that no communications applications, such as fax or telephony software, or applet...

  • Page 147

    Remote hotsync operations 137 5. Select the on check box of the modem connection you’re using, and then click settings. 6. In the settings dialog box, select modem as the connection type, if it is not already selected. 7. Select the appropriate modem type. Click ok. 8. Close the hotsync software set...

  • Page 148

    Chapter 14 performing hotsync ® operations 138 selecting the conduits for a remote hotsync operation the conduit setup dialog box on your handheld enables you to define which files and/or applications synchronize during a remote hotsync operation. You can use these settings to minimize the time requ...

  • Page 149

    Returning to cable hotsync operations 139 4. Wait for the hotsync operation to complete. If you have any problems conducting a successful hotsync operation, see “hotsync problems” in appendix b . Returning to cable hotsync operations it’s easy to return to using the cable for hotsync operations. You...

  • Page 150

    Chapter 14 performing hotsync ® operations 140 creating a user profile a user profile enables you to install the same set of data onto multiple palm os handhelds before each handheld is individualized with a specific username and data file. A handheld that is preconfigured with a user profile can be...

  • Page 151

    Creating a user profile 141 6. Repeat steps 3 and 4 for each profile that you want to create, and then click ok to return to palm desktop software. 7. Select the profile from the user list and create the data for the profile (e.G., company phone list). To create a user profile on a mac: 1. Open palm...

  • Page 152

    Chapter 14 performing hotsync ® operations 142 4. Select the profile you want to load on the handheld, and click ok. 5. Click yes to transfer all the profile data to the handheld. The next time you perform a hotsync operation, palm desktop software prompts you to assign a username to the handheld. T...

  • Page 153

    143 chapter 15 setting preferences for your handheld the preferences screens enable you to customize the configuration options on your handheld, including the following: to open the preferences screens: 1. Tap the home icon . 2. Tap the preferences icon . 3. Tap the pick list in the upper-right corn...

  • Page 154

    Chapter 15 setting preferences for your handheld 144 buttons preferences the buttons preferences screen enables you to associate different applications with the buttons on the front of the handheld. For example, if you find that you seldom use address book and often use memo pad, you can assign the ...

  • Page 155

    Connection preferences 145 to change the pen preferences: 1. Tap pen. 2. Tap the pick list and select one of the following settings for the full-screen pen stroke: 3. Tap ok. Connection preferences the connection preferences screen enables you to define the settings used to connect your handheld to ...

  • Page 156

    Chapter 15 setting preferences for your handheld 146 you can also create custom configurations, which include the following: configuring an ir to phone connection the following example shows you how to edit the ir to phone connection to adjust the communication speed between your handheld and phone;...

  • Page 157

    Date and time preferences 147 2. Tap details. 3. Tap the speed pick list and select the appropriate speed. 4. Enter the initialization string supplied by the documentation for the modem attached to your mobile phone, if necessary. 5. Tap ok, and then tap ok again to save the configuration. After you...

  • Page 158

    Chapter 15 setting preferences for your handheld 148 all your handheld applications use the country default settings. You can, however, customize your own preferences as described in “time, date, week start, and numbers formats” later in this chapter. To set the country default: 1. Tap the country n...

  • Page 159

    General preferences 149 auto-off delay your handheld has an automatic shutoff feature that turns off the power after a period of inactivity. This feature helps conserve battery power in case you forget to turn off your handheld. If you find that your handheld shuts itself off before you finish revie...

  • Page 160

    Chapter 15 setting preferences for your handheld 150 system, alarm, and game sounds your handheld uses a variety of sounds. The system, alarm, and game sound settings enable you to turn the sounds on or off, and to adjust the volume level. To set the system and alarm sounds: 1. Tap the system sound ...

  • Page 161

    Network preferences and tcp/ip software 151 note tcp/ip provides the ability to connect to your isp or dial-in server with applications that allow you to view the transmitted data. Visit the web site www.Palm.Com for information on third-party applications that take advantage of tcp/ip. Selecting a ...

  • Page 162

    Chapter 15 setting preferences for your handheld 152 entering a password the password box identifies the password you use to log into your isp or dial-in server. Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network: ■ if you do...

  • Page 163

    Network preferences and tcp/ip software 153 to select a connection: 1. Tap the connection pick list. 2. Tap the connection you want to use. Adding telephone settings when you select the phone field, your handheld opens a dialog box in which you define the telephone number you use to connect with you...

  • Page 164

    Chapter 15 setting preferences for your handheld 154 entering a prefix a prefix is a number that you dial before the telephone number to access an outside line. For example, many offices require that you dial “9” to dial a number outside the building. To enter a prefix: 1. Tap the dial prefix check ...

  • Page 165

    Network preferences and tcp/ip software 155 using a calling card the use calling card field enables you to use your calling card when dialing your isp or dial-in server. Keep in mind that there is usually a delay before you enter your calling card number. When you define your calling card number, yo...

  • Page 166

    Chapter 15 setting preferences for your handheld 156 to establish a connection: ■ tap connect to dial the current service and display the service connection progress messages. Tip to see expanded service connection progress messages, press the lower scroll button. To close a connection: ■ tap discon...

  • Page 167

    Network preferences and tcp/ip software 157 adding detailed information to a service template if you are using one of the predefined service templates, you probably only need to enter your username and telephone number. If you are creating a new service template, you may need to provide additional i...

  • Page 168

    Chapter 15 setting preferences for your handheld 158 to set the idle timeout: 1. Tap the idle timeout pick list and select one of the following options: 2. Tap ok. Defining primary and secondary dns the domain naming system (dns) is a mechanism in the internet for translating the names of host compu...

  • Page 169

    Network preferences and tcp/ip software 159 4. Repeat steps 2 and 3 for the secondary dns number. 5. Tap ok. Ip address everyone who logs on to the internet needs to have a unique identifier (an ip address), whether permanent or temporary. Some networks dynamically assign a temporary ip address when...

  • Page 170

    Chapter 15 setting preferences for your handheld 160 need it. It automates the events that must take place in order to establish a connection between your handheld and the corporate servers. You can create login scripts in two ways: ■ in a text editor on your desktop computer, in which you create a ...

  • Page 171

    Network preferences and tcp/ip software 161 3. Tap the command you want from the command list. If the command requires additional information, a field appears to the right of it for you to enter the information. The following commands are available: 4. Repeat steps 2 and 3 until the login script is ...

  • Page 172

    Chapter 15 setting preferences for your handheld 162 network preferences menu commands the network preferences screen includes menu commands to make it fast and easy to create and edit service templates. Tcp/ip application menus are shown here for your reference. See “using menus” in chapter 4 for m...

  • Page 173

    Owner preferences 163 adding a dns number if your isp or dial-in server requires a dns number and you did not enter that information in the network preferences screen, it will appear that you successfully logged into your network. When you try to use an application or look up information, however, t...

  • Page 174

    Chapter 15 setting preferences for your handheld 164 shortcuts preferences the shortcuts preferences screen enables you to define abbreviations for entering text with graffiti strokes. This section describes how to create, edit, and delete a shortcut. See “graffiti shortcuts” in chapter 3 for more i...

  • Page 175

    Shortcuts preferences 165 editing a shortcut after you create a shortcut, you can modify it at any time. To edit a shortcut: 1. Tap the shortcut you want to edit. 2. Tap edit. 3. Make the changes you want and tap ok. Deleting a shortcut if you no longer need a shortcut, you can delete it from the li...

  • Page 176

    Chapter 15 setting preferences for your handheld 166.

  • Page 177

    167 appendix a maintaining your handheld this chapter provides information on the following: ■ proper care of your handheld ■ prolonging battery life ■ resetting your handheld caring for your handheld your handheld is designed to be rugged and reliable and to provide years of trouble-free service. P...

  • Page 178

    Appendix a maintaining your handheld 168 battery considerations your handheld comes with a lithium-ion battery which is recharged each time you connect the handheld to the power adapter. On some computers, your handheld may recharge at a slower rate when it is connected to your computer with its usb...

  • Page 179

    Resetting your handheld 169 to perform a soft reset: ■ use the tip of an unfolded paper clip (or similar object without a sharp tip), to gently press the reset button inside the hole on the back panel of your handheld. Performing a hard reset with a hard reset, all records and entries stored in your...

  • Page 180

    Appendix a maintaining your handheld 170 to restore your data from a windows computer after a hard reset: 1. Click the hotsync icon ™ in the windows system tray (bottom-right corner of the taskbar). Tip you can also click the hotsync command on the palm desktop software menu bar. 2. From the hotsync...

  • Page 181

    Resetting your handheld 171 to restore your data from a mac after a hard reset: 1. Double-click the hotsync manager in the palm folder. 2. From the hotsync menu, choose conduit settings. 3. From the users pop-up menu, select the appropriate username. 4. Select an application from the list. 5. Click ...

  • Page 182

    Appendix a maintaining your handheld 172.

  • Page 183

    173 appendix b frequently asked questions if you encounter a problem with your handheld, do not call technical support until you have reviewed the following list of frequently asked questions, and you have also reviewed the following: ■ the readme file located in the folder where you installed the p...

  • Page 184

    Appendix b frequently asked questions 174 software installation problems problem solution the palm desktop installer menu did not appear when i inserted the cd-rom into my windows computer. 1. Click the start button. 2. Select run from the start menu. 3. Click browse. 4. Locate your cd-rom or dvd dr...

  • Page 185

    Operating problems 175 operating problems problem solution i don’t see anything on my handheld’s screen. ■ press an application button to ensure your handheld is turned on. ■ tap the contrast icon in the upper-right corner of the graffiti ® writing area. If the contrast dialog box appears, adjust th...

  • Page 186

    Appendix b frequently asked questions 176 tapping and writing problems my handheld is not making any sounds. Check the system, alarm and game sound settings. See “general preferences” in chapter 15 . My handheld has frozen. Perform a soft reset. See “resetting your handheld” in appendix a . Problem ...

  • Page 187

    Application problems 177 application problems problem solution i tapped the today button, but it does not show the correct date. Your handheld is not set to the current date. Make sure the set date box in the date and time preferences screen displays the current date. See “customizing your handheld”...

  • Page 188

    Appendix b frequently asked questions 178 hotsync problems problem solution i cannot perform a hotsync operation; what should i check to make sure i am doing it correctly? ■ make sure the usb cable is connected securely. On a windows computer, try the following: ■ check the windows system tray to ma...

  • Page 189

    Hotsync problems 179 i tried to do a local hotsync operation, but it did not complete successfully. (continued) on a windows computer, try the following: ■ make sure hotsync manager is running. If it is running, close it, and restart it. ■ make sure you selected local usb from the hotsync manager me...

  • Page 190

    Appendix b frequently asked questions 180 i tried to do a remote (ir to phone) hotsync operation, but it did not complete successfully. (continued) on a mac, check the following: ■ make sure modem is selected on the connection settings tab in the hotsync software setup window. ■ you may need to sele...

  • Page 191

    Hotsync problems 181 my handheld appears to freeze when i place it near my computer. Move your handheld away from the computer’s infrared port. When i tap the favorite icon, nothing happens on the palm desktop software, and my handheld times out. ■ make a copy of your palm folder. Uninstall, then re...

  • Page 192

    Appendix b frequently asked questions 182 beaming problems password problems problem solution i cannot beam data to another device with an ir port. ■ if you are beaming to another palm handheld, confirm that your handheld and the other palm os handheld are between ten centimeters (approximately 4") ...

  • Page 193

    Technical support 183 technical support if, after reviewing the sources listed at the beginning of this appendix, you cannot solve your problem, contact your regional technical support office by e-mail, phone, or fax. Before requesting support, please experiment a bit to reproduce and isolate the pr...

  • Page 194

    Appendix b frequently asked questions 184.

  • Page 195

    185 appendix c non-ascii characters for login scripts the following information enables you to create custom login scripts that require non-ascii characters. It is provided for advanced users who understand the use and requirements of such characters in a custom login script. Use of ^char you may us...

  • Page 196

    Appendix c non-ascii characters for login scripts 186 literal characters the backslash ( \ ) character defines that the next character is transmitted as a literal character, and is not subject to any special processing ordinarily associated with that character. Examples: ■ \^ includes a caret as par...

  • Page 197

    187 product regulatory and safety information fcc statement this device complies with part 15 of the fcc rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference ...

  • Page 198

    Product regulatory and safety information 188 canadian ices-003 statement this class b digital apparatus meets all requirements of the canadian interference-causing equipment regulations. Cet appareil numérique de la classe b respecte toutes les exigences du réglement sur le matériel brouilleur du c...

  • Page 199

    189 index a aba (address book archive file) 34 accented characters graffiti writing 29 onscreen keyboard 23 add-on applications 57–61 address book *if found call* entry 65 adding custom fields 68 archive files (.Aba) 34 business card for beaming 32 categorizing records 47 conduit for synchronizing 1...

  • Page 200

    Index 190 beaming information 32–34 location of ir port 12 pen stroke to activate 145 problems with 182 bold font for text 55 business card for beaming 32 buttons preferences 144 c cable connecting to computer 12 viewing data when connected 149 for local hotsync operations 139 calculator buttons exp...

  • Page 201

    Index 191 current time displaying in date book 85 setting 20 custom fields, in address book 68 customizing. See preferences cutting text 44 cycling through views 63, 78 d data entry. See entering data date displaying in clock 75 setting current 20, 177 to do list record due 120 date and time prefere...

  • Page 202

    Index 192 in onscreen keyboard 17 printing 97 problems with 177 events. See date book exclamation marks in to do list 121 expense adding address book data to records 52–53 categorizing records 47 conduit for synchronizing 125 creating records 92 currency 94 date of item 93 defining new currency 95 m...

  • Page 203

    Index 193 i icons alarm 82 application 13, 39 note 55 online tips 15 onscreen 176 repeating event 84 idle timeout of isp or server connection 157 importing data 19, 34–36 infrared connections 146 hotsync operations 133–134, 146–147 port 12, 132 problems with ir hotsync operations 180 requirements fo...

  • Page 204

    Index 194 network preferences 162 note pad 106 to do list 121 microsoft outlook, connecting to 13, 178 modem initialization string 147 monday, to start week 148 month (date book view) 87, 90 moving the cursor (graffiti writing) 30 mpa (memo pad archive file) 34 n network connecting 156 connection ty...

  • Page 205

    Index 195 preferences 19 applications 42 buttons 144 connection 150 date and time 19 digitizer 147 formats 147 general 148 network 150–163 on while charging setting 149 owner 163 shortcuts 164 primary dns 158 prioritizing to do list records 118, 121 private records displaying and creating 114–116, 1...

  • Page 206

    Index 196 selecting date for event 80 phone numbers in address book 65 text 44 sending data. See beaming information service selecting for network 151 templates 156, 161 settings. See preferences shortcuts backing up 125 managing 164–165 menu commands 41 predefined 31 preferences 164–165 using 30 so...

  • Page 207

    Index 197 untimed events 78, 80, 81, 83 usb 12 cable 168, 178 connector 4, 12 hotsync configuration 178, 179 port 6, 12, 146, 178 user name for isp 151 identifying handheld 163 user profiles 140 hotsync operation with 141–142 mac computer 141 v vcal 34, 36 vcard 34, 36 vendor for expense item 94 w w...

  • Page 208

    Index 198.