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Xerox 3200MFPB - Phaser B/W Laser User Manual

Manual is about: Xerox Phaser 3200MFP: User Guide

Summary of 3200MFPB - Phaser B/W Laser

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    Phaser 3200mfp user guide 604e39320

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    © 2007 by xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which ar...

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    Table of contents xerox phaser 3200mfp table of contents-1 1 welcome about this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

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    1 table of contents table of contents-2 xerox phaser 3200mfp 3 network setup introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 via the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Table of contents xerox phaser 3200mfp table of contents-3 using watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20 using overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23 sharing the p...

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    1 table of contents table of contents-4 xerox phaser 3200mfp receiving a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9 about receiving modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9 loa...

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    Table of contents xerox phaser 3200mfp table of contents-5 10 troubleshooting clearing document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2 input misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    1 table of contents table of contents-6 xerox phaser 3200mfp.

  • Page 9: Welcome

    1 welcome xerox phaser 3200mfp 1-1 1 welcome thank you for choosing the xerox phaser 3200mfp. This product has been designed for ease of use, but to use your machine to its fullest potential take some time to read this user guide. • about this guide – page 1-2 • getting to know your machine – page 1...

  • Page 10: About This Guide

    1 welcome 1-2 xerox phaser 3200mfp about this guide this user guide provides information you need for setting up your machine. It also provides all the detailed instructions for using your machine as a printer, scanner, copier and facsimile and information for maintaining and troubleshooting the mac...

  • Page 11: Component Location

    1 welcome xerox phaser 3200mfp 1-3 getting to know your machine component location these are the main components of your machine: front view document guide document input tray document cover automatic document feeder paper output extension document output tray manual tray control panel document glas...

  • Page 12

    1 welcome 1-4 xerox phaser 3200mfp rear view ext. Jack usb port note: if your country has a different telephone connection system, this socket may be blocked. Power switch ac power cord connector line jack rear cover network port* * phaser 3200mfp/n only.

  • Page 13: Control Panel Functions

    1 welcome xerox phaser 3200mfp 1-5 control panel functions 1 2 3 4 5 6 7 8 9 10 feature description 1 lighten/darken adjusts the brightness of the image for the current copy and e-mail job. 2 original type selects the document type for the current copy and e-mail job. 3 reduce/enlarge makes the imag...

  • Page 14

    1 welcome 1-6 xerox phaser 3200mfp 6 phone book allows you to store frequently-dialed fax numbers and e-mail addresses in memory or search for stored fax numbers and e-mail addresses. Manual dial engages the telephone line. Broadcasting allows you to send a fax to multiple destinations. Redial/pause...

  • Page 15: Special Features

    1 welcome xerox phaser 3200mfp 1-7 special features your new machine is equipped with special features that improve the print quality. You can: print with excellent quality and high speed • you can print up to 1200 dots per inch (dpi). • up to 24 pages per minute in a4, letter. Paper tray capacity a...

  • Page 16

    1 welcome 1-8 xerox phaser 3200mfp print in various environments • you can print in windows 98/me/2000/xp(32/64bit)/2003(32/64bit)/vista. • compatible with linux and macintosh (phaser 3200mfp/nonly). • zoran ips emulation* is compatible with postscript 3 (ps) and enables ps printing (phaser 3200mfp/...

  • Page 17: Customer Support

    1 welcome xerox phaser 3200mfp 1-9 customer support if you need assistance during or after product installation, please visit the xerox website for online solutions and support: http://www.Xerox.Com if you require further assistance, call our experts at the xerox welcome center, or contact your loca...

  • Page 18: Safety Notes

    1 welcome 1-10 xerox phaser 3200mfp safety notes read these safety notes carefully before using this product to ensure you operate the equipment safely. Your xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval,...

  • Page 19

    1 welcome xerox phaser 3200mfp 1-11 operator accessible areas this equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Maintenanc...

  • Page 20: Laser Safety Information

    1 welcome 1-12 xerox phaser 3200mfp disconnect device the power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Laser safety inf...

  • Page 21: Maintenance Information

    1 welcome xerox phaser 3200mfp 1-13 • never attempt any maintenance function that is not specifically described in this documentation. • this equipment should not be placed in a built-in installation unless proper ventilation is provided. Please contact your authorized local dealer for further infor...

  • Page 22: For Consumables

    1 welcome 1-14 xerox phaser 3200mfp for consumables store all consumables in accordance with the instructions given on the package or container. • keep all consumables away from the reach of children. • never throw toner, print cartridges or toner containers into an open flame. Radio frequency emiss...

  • Page 23: Regulatory Information

    1 welcome xerox phaser 3200mfp 1-15 regulatory information ce mark the ce mark applied to this product symbolizes xerox's declaration of conformity with the following applicable directives of the european union as of the dates indicated: december 12, 2006: council directive 2006/95/eec amended by co...

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    1 welcome 1-16 xerox phaser 3200mfp data coupler information: this equipment complies with part 68 of the fcc rules and the requirements adopted by the administrative council for terminal attachments (acta). On the rear of this equipment is a label that contains, among other information, a product i...

  • Page 25

    1 welcome xerox phaser 3200mfp 1-17 if your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company...

  • Page 26

    1 welcome 1-18 xerox phaser 3200mfp europe certification to 1999/5/ec radio equipment & telecommunications terminal equipment directive this xerox product has been self-certified by xerox for pan-european single terminal connection to the analogue public switched telephone network (pstn) in accordan...

  • Page 27: Environmental Compliance

    1 welcome xerox phaser 3200mfp 1-19 environmental compliance usa energy star as an energy star ® partner, xerox corporation has determined that (the basic configuration of) this product meets the energy star guidelines for energy efficiency. The energy star and energy star mark are registered united...

  • Page 28: Illegal Copies

    1 welcome 1-20 xerox phaser 3200mfp illegal copies usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or securities of the united...

  • Page 29

    1 welcome xerox phaser 3200mfp 1-21 7. Immigration papers. 8. Draft registration cards. 9. Selective service induction papers that bear any of the following registrant's information: earnings or income dependency status court record previous military service physical or mental condition exception: u...

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    1 welcome 1-22 xerox phaser 3200mfp 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the...

  • Page 31

    1 welcome xerox phaser 3200mfp 1-23 product recycling and disposal if you are managing the disposal of your xerox product, please note that the product may contain lead, mercury, perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of lead...

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    1 welcome 1-24 xerox phaser 3200mfp.

  • Page 33: Getting Started

    2 getting started xerox phaser 3200mfp 2-1 2 getting started before you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. This chapter includes: • unpacking the machine – page 2-2 • selecting a location ...

  • Page 34: Unpacking The Machine

    2 getting started 2-2 xerox phaser 3200mfp unpacking the machine 1. Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items: note: the appearance of the power cord and the telephone line cord may differ depending on your cou...

  • Page 35: Selecting A Location

    2 getting started xerox phaser 3200mfp 2-3 2. Remove the packing tape from the front, back, and sides of the machine. Selecting a location select a level, stable place with adequate space for air circulation around the machine. Allow extra space for opening doors and trays. The area should be well-v...

  • Page 36

    2 getting started 2-4 xerox phaser 3200mfp installing the print cartridge 1. Open the front door. 2. Remove the print cartridge from its bag and remove the paper protecting the cartridge by pulling the packing tape. 3. Thoroughly rock the cartridge 5 or 6 times to distribute the toner. This will loo...

  • Page 37

    2 getting started xerox phaser 3200mfp 2-5 4. Unfold the print cartridge handle. Hold the handle and insert the cartridge into the machine until it snaps into place. Note: when inserting or removing the print cartridge take care not to scratch it against the machine frame. This will damage the cartr...

  • Page 38: Loading Paper

    2 getting started 2-6 xerox phaser 3200mfp loading paper the tray can hold a maximum of 250 sheets of 20 lb (75 g/m 2 ) plain paper. 1. Pull the tray toward you to open. 2. Squeeze the rear guide and pull it out to extend the tray. 3. Fan the edges of the paper stack to separate the pages. Gently ta...

  • Page 39

    2 getting started xerox phaser 3200mfp 2-7 5. Squeeze the rear guide and side guide and move them so that they just touch the edge of the paper stack. Note: do not push the guides hard against the paper stack to cause the stack to bend. If you do not adjust the paper side guide correctly, paper jams...

  • Page 40: Making Connections

    2 getting started 2-8 xerox phaser 3200mfp making connections 1. Plug one end of the supplied telephone line cord into the line jack on the machine and the other end into the telephone wall socket. 2. Plug the cord of your extension phone or answering machine into the ext. Jack. Note: if you want to...

  • Page 41

    2 getting started xerox phaser 3200mfp 2-9 connected to the ext. Jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones ...

  • Page 42

    2 getting started 2-10 xerox phaser 3200mfp 3. Connect a usb cable to the usb port on your machine. Connect to the usb port on your computer. 4. If you want to use a lan cable, purchase lan cable and connect it to the lan connector on your machine.(phaser 3200mfp/n only).

  • Page 43: Switching On The Machine

    2 getting started xerox phaser 3200mfp 2-11 switching on the machine 1. Plug one end of the supplied power cord into the ac socket on the machine and the other end into a properly grounded ac outlet. 2. Press the power switch to turn the machine on. “warming up please wait” appears on the display in...

  • Page 44: Installing Printer Software

    2 getting started 2-12 xerox phaser 3200mfp installing printer software note: you must install software using the supplied cd-rom after you have set up your machine and connected it to your computer. For details, see chapter 6, printing. The cd-rom provides you with the following software: programs ...

  • Page 45: System Requirements

    2 getting started xerox phaser 3200mfp 2-13 system requirements your machine supports following operating system. Windows 98/me/2000/xp(32/64bit)/2003(32/64bit)/vista the following table shows windows requirements. Macintosh 10.3 ~ 10.4 - see installing software for macintosh – page 6-46 various lin...

  • Page 46: Printer Driver Features

    2 getting started 2-14 xerox phaser 3200mfp printer driver features your printer drivers support the following standard features: • paper source selection • paper size, orientation and media type • number of copies the following table lists the features supported by your printer drivers. Note: for d...

  • Page 47: Setting The Machine Id

    2 getting started xerox phaser 3200mfp 2-15 changing the display language and country setting language to change the language that displays on the control panel, follow these steps: 1. Press menu until “machine setup” appears on the top line of the display. 2. Press the scroll button ( or ) until “l...

  • Page 48

    2 getting started 2-16 xerox phaser 3200mfp 10. If you want to insert a space in the name, you can also use the button to move the cursor to skip the position. 11. Press enter when the name on the display is correct. 12. To return to standby mode, press stop/clear. Entering characters using the numb...

  • Page 49: Setting The Date And Time

    2 getting started xerox phaser 3200mfp 2-17 keypad letters and numbers changing numbers or names if you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct number or character. Inserting a pause with some telephone systems, y...

  • Page 50: Changing The Clock Mode

    2 getting started 2-18 xerox phaser 3200mfp 3. Enter the correct time and date using the number keypad. Note: the date format may differ from country to country. You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4. To select “am”...

  • Page 51: Changing The Dial Mode

    2 getting started xerox phaser 3200mfp 2-19 changing the dial mode this setting may not be available depending on your country. If you cannot reach this option, your machine does not support this feature. You can set the dial mode for your machine to either tone dialling or pulse dialling. If you ha...

  • Page 52: Setting Sounds

    2 getting started 2-20 xerox phaser 3200mfp setting sounds you can control the following sounds: • speaker: you can turn on or off the sounds from the telephone line through the speaker, such as the dial tone or a fax tone. With this option set to “comm.” the speaker is on until the remote machine a...

  • Page 53: Using The Save Modes

    2 getting started xerox phaser 3200mfp 2-21 using the save modes toner save mode toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the print cartridge beyond what one would experience in the normal mode, but it reduces print quality. Note: w...

  • Page 54: Using Controlcentre

    2 getting started 2-22 xerox phaser 3200mfp using controlcentre using controlcentre, you can create and edit phonebook entries from your computer and configure the destination launches when you use the corresponding button on the control panel. You can also update the firmware of the machine. 1. To ...

  • Page 55: The Scan Settings Tab

    2 getting started xerox phaser 3200mfp 2-23 to open controlcentre: 1. Start your windows. 2. Click the start button on your desktop computer. 3. From the programs or all pro- grams, select your printer driver name and then controlcentre. The controlcentre window opens. The controlcentre window provi...

  • Page 56: The Phonebook Tab

    2 getting started 2-24 xerox phaser 3200mfp the phonebook tab click the tab to configure print system settings. Read. Reads the phonebook entries from the machine for use in the controlcentre. Write downloads the phonebook entries from the controlcentre to the machine. Phonebook entries. Edit allows...

  • Page 57: The Printer Tab

    2 getting started xerox phaser 3200mfp 2-25 the printer tab click the tab to configure print system settings. Orientation allows you to select the default orientation of print image on the page. Margins allows you to set the margin of print materials. Pcl settings allows you to set the pcl emulation...

  • Page 58

    2 getting started 2-26 xerox phaser 3200mfp.

  • Page 59: Network Setup

    3 network setup xerox phaser 3200mfp 3-1 3 network setup connecting your machine to a network is available only on the phaser 3200mfp/n. This chapter gives you step-by-step instructions for setting up your machine for network connections. This chapter includes: • introduction – page 3-2 • supported ...

  • Page 60: Introduction

    3 network setup 3-2 xerox phaser 3200mfp introduction once you have connected your machine to a network with an rj-45 ethernet cable, you can share the machine with other network users. You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up...

  • Page 61: Configuring Tcp/ip

    3 network setup xerox phaser 3200mfp 3-3 configuring tcp/ip your machine can be set up with a variety of tcp/ip network information, such as an ip address, a subnet mask, and a gateway. There are several ways in which your machine can be assigned a tcp/ip address, depending on your network. • dynami...

  • Page 62: Configuring Ethertalk

    3 network setup 3-4 xerox phaser 3200mfp 9. Repeat steps 6 and 7 to configure the other tcp/ip parameters: subnet mask and gateway address. 10. Press stop/clear to return to standby mode. Configuring ethertalk ethertalk is appletalk used in an ethernet network. This protocol is widely used in macint...

  • Page 63: Paper Handling

    4 paper handling xerox phaser 3200mfp 4-1 4 paper handling this chapter explains how to select print materials and load them into your machine. This chapter includes: • selecting print materials – page 4-2 • loading paper – page 4-5 • copy output tray – page 4-6.

  • Page 64: Selecting Print Materials

    4 paper handling 4-2 xerox phaser 3200mfp selecting print materials you can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with this machine. See paper specifications on page 11-9. To get ...

  • Page 65

    4 paper handling xerox phaser 3200mfp 4-3 guidelines for paper and special materials when selecting or loading paper, envelopes, or other special material, keep these guidelines in mind: • always use paper and other materials that conform with the specifications listed under paper specifications on ...

  • Page 66

    4 paper handling 4-4 xerox phaser 3200mfp • for labels: – verify that their adhesive material can tolerate a fusing temperature of 392 o f (200 o c) for 0.1 second. – make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which ...

  • Page 67: Loading Paper

    4 paper handling xerox phaser 3200mfp 4-5 loading paper proper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the paper in the tray while a job is printing. Doing so may cause a paper jam. See paper type, input sources, and capacities on page 4-2 for acceptabl...

  • Page 68: Copy Output Tray

    4 paper handling 4-6 xerox phaser 3200mfp note: • if you experience jams with card stock feeding, turn the paper over and try again. • manually loading paper and pressing start to start feeding is only available with pc printing. • because the manual feed mode does not print jobs automatically and c...

  • Page 69: Copying

    5 copying xerox phaser 3200mfp 5-1 5 copying this chapter gives you step-by-step instructions for copying documents. This chapter includes: note: the machine defaults to copy mode. • making copies – page 5-2 • selecting copy options – page 5-5 • copy setup – page 5-11.

  • Page 70: Making Copies

    5 copying 5-2 xerox phaser 3200mfp making copies loading paper for copying the instructions for loading copy materials are the same whether you are printing, faxing, or copying. For further details, see loading paper on page 2-6 note: for copying, you can only use letter, a4, legal, folio, executive...

  • Page 71

    5 copying xerox phaser 3200mfp 5-3 making copies on the document glass 1. Lift and open the document cover. 2. Place the document face down on the document glass and align it at the top left corner of the glass. Note: • make sure that no documents are in the adf (automatic document feeder). If a doc...

  • Page 72

    5 copying 5-4 xerox phaser 3200mfp note: • you can cancel the copy job during an operation. Press stop/clear, and the copying will stop. • dust on the document glass may cause black spots on the printout. Always keep it clean. See cleaning the scan unit on page 9-5. • to get the best scan quality, e...

  • Page 73: Selecting Copy Options

    5 copying xerox phaser 3200mfp 5-5 selecting copy options basic copy features the buttons on the control panel let you select all basic copy options: brightness, document type, copy size, and copy quantity. Set the following options for the current copy job before pressing start to make copies. Note...

  • Page 74

    5 copying 5-6 xerox phaser 3200mfp reduce/enlarge using the reduce/enlarge button will reduce or enlarge the size of a copied image from 25% to 400% when you copying from the document glass or from 25% to 100% from the adf. To select from the predefined copy sizes: 1. Press reduce/enlarge. The defau...

  • Page 75: Special Copy Features

    5 copying xerox phaser 3200mfp 5-7 special copy features you can use the following copy features by pressing favorite copy button: • off: prints in normal mode. • clone: prints multiple image copies from the original document on a single page. The number of images is automatically determined by the ...

  • Page 76

    5 copying 5-8 xerox phaser 3200mfp collation copying this special copy feature is available only when you load documents in the adf. 1. Load the documents to be copied in the adf. 2. Press favorite copy until “copy collate” appears on the bottom line of the display and press enter. 3. If necessary, ...

  • Page 77

    5 copying xerox phaser 3200mfp 5-9 id card copying you can copy both sides of the id card to a single side of paper. When you copy using this feature, the machine prints one side of the card on the upper half of the paper and the other side on the lower half without reducing the size of the original...

  • Page 78

    5 copying 5-10 xerox phaser 3200mfp poster copying this special copy feature can be applied only when you place a document on the document glass. If a document is detected in the adf, the poster copying feature does not work. 1. Place the document to be copied on the document glass and close the cov...

  • Page 79: Copy Setup

    5 copying xerox phaser 3200mfp 5-11 copy setup the copy settings on the machine can be customized to suit your copying requirements. Changing the default settings the copy options, including lighten/darken, original type, copy size and copy quantity, can be set to the most frequently used modes. Whe...

  • Page 80

    5 copying 5-12 xerox phaser 3200mfp.

  • Page 81: Printing

    6 printing xerox phaser 3200mfp 6-1 6 printing this chapter includes: • installing printer software in windows – page 6-2 • printing a document – page 6-6 • advanced printing – page 6-16 • sharing the printer locally – page 6-27 • using windows postscript driver (phaser 3200mfp/n only) – page 6-28 •...

  • Page 82: Installing Printer Software

    6 printing 6-2 xerox phaser 3200mfp installing printer software in windows this chapter includes: • installing printer software – page 6-2 note: for windows 2000/xp(32/64bit)/2003(32/64bit)/vista, the system administrator should install the software. Installing printer software all applications shou...

  • Page 83

    6 printing xerox phaser 3200mfp 6-3 4. Choose the components you want to install and then click next. 5. Click next. 6. Click finish. The driver installation is now complete. Installing xerox drivers using the network (phaser 3200mfp/n only) when you connect your printer to a network, you must first...

  • Page 84

    6 printing 6-4 xerox phaser 3200mfp 3. When the language selection window appears, select the appropriate language and then click next. 4. Choose the components you want to install and then click next. 5. Click next. Click finish. The driver installation is now complete..

  • Page 85

    6 printing xerox phaser 3200mfp 6-5 selecting the xerox network printer port to print to the xerox network printer port, you need to select it in the printer driver. 1. From the windows start menu, selecting settings and then printer to open the printer folder. In windows xp(32/64bit)/2003(32/64bit)...

  • Page 86: Printing A Document

    6 printing 6-6 xerox phaser 3200mfp printing a document this machine allows you to print in various windows applications, a macintosh computer, or a linux system. The exact steps for printing a document may vary depending on the application you use. Basic printing note: your printer driver propertie...

  • Page 87: Printer Settings

    6 printing xerox phaser 3200mfp 6-7 4. To take advantage of the printer features provided by your printer driver, click properties or preferences in the application’s print window. For details, see printer settings on page 6-7. If you do not have properties or preferences, select either setup, print...

  • Page 88

    6 printing 6-8 xerox phaser 3200mfp layout tab the layout tab provides options to adjust how the document appears on the printed page. The layout options includes multiple pages per side and poster printing. See basic printing on page 6-6 for more information on accessing printer properties. Paper o...

  • Page 89

    6 printing xerox phaser 3200mfp 6-9 paper tab use the following options to set the basic paper handling specifications when you access the printer properties. See basic printing on page 6-6 for more information on accessing printer properties. Click the paper tab to access various paper properties. ...

  • Page 90

    6 printing 6-10 xerox phaser 3200mfp source make sure that source is set to the corresponding paper tray. Use the manual feeder source when printing to special material. You need to load one sheet at a time into the manual tray. If the paper source is set to auto selection, the machine automatically...

  • Page 91

    6 printing xerox phaser 3200mfp 6-11 graphics tab use the following graphic options to adjust the print quality for your specific printing needs. See basic printing on page 6-6 for more information on accessing printer properties. Click the graphics tab to display the properties shown below. Resolut...

  • Page 92

    6 printing 6-12 xerox phaser 3200mfp advanced options you can set advanced settings by clicking the advanced options button. Truetype options: this option determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status...

  • Page 93

    6 printing xerox phaser 3200mfp 6-13 extras tab you can select output options for your document. See basic printing on page 6-6 for more information about accessing the printer properties. Click the extras tab to access the following feature: watermark you can create a background text image to be pr...

  • Page 94

    6 printing 6-14 xerox phaser 3200mfp use printer fonts: when use printer fonts is checked, the printer uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this o...

  • Page 95: Canceling A Print Job

    6 printing xerox phaser 3200mfp 6-15 canceling a print job if the print job is waiting in a print queue or print spooler, such as the printer group in windows, delete the job as follows: 1. Click the windows start button. 2. For windows 98/me/2000, select settings and then printers. For windows xp(3...

  • Page 96: Advanced Printing

    6 printing 6-16 xerox phaser 3200mfp advanced printing this section explains printing options and advanced printing tasks. Note: your printer driver properties window that appears in this user guide may differ depending on the printer in use. However the composition of the printer properties window ...

  • Page 97: Printing Posters

    6 printing xerox phaser 3200mfp 6-17 4. If necessary, select the page order from the pages order drop-down list. Select print page border to print a border around each page on the sheet. 5. Click the paper tab, select the paper source, size, and type. 6. Click ok and print the document. Printing pos...

  • Page 98

    6 printing 6-18 xerox phaser 3200mfp 3. Configure the poster option: can select the page layout from 2x2, 3x3, 4x4 or custom. If you select 2x2, the output will be automatically stretched to cover 4 physical pages. If the option is set to custom, you can enlarge the original from 150% to 400%. Depen...

  • Page 99

    6 printing xerox phaser 3200mfp 6-19 3. Enter the scaling rate in the percentage input box. You can also click the or button. 4. Select the paper source, size and type in the paper options section. 5. Click ok and print the document. Fitting your document to a selected paper size this printer featur...

  • Page 100: Using Watermarks

    6 printing 6-20 xerox phaser 3200mfp 3. Select the correct size from the output size drop-down list. 4. Select the paper source, size, and type in paper options. 5. Click ok and print the document. Using watermarks the watermark option allows you to print text over an existing document. There are se...

  • Page 101

    6 printing xerox phaser 3200mfp 6-21 2. Click the extras tab, and select the desired watermark from the water- mark drop-down list. You will see the selected watermark in the preview image. 3. Click ok and start printing. Note: the preview image shows how the page will look when it is printed. Creat...

  • Page 102

    6 printing 6-22 xerox phaser 3200mfp 3. Enter a text message in the watermark message box. You can enter up to 40 characters. The message displays in the preview window. When the first page only box is selected, the watermark prints on the first page only. 4. Select watermark options. You can select...

  • Page 103: Using Overlays

    6 printing xerox phaser 3200mfp 6-23 using overlays what is an overlay? An overlay is text and/or images stored in the computer hard disk drive as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. You can cr...

  • Page 104

    6 printing 6-24 xerox phaser 3200mfp 4. In the edit overlay window, click create overlay. 5. In the create overlay win- dow, type a name of up to eight characters in the file name box. Select the des- tination path, if necessary. (the default is c:\for- mover). 6. Click save. The name appears on the...

  • Page 105

    6 printing xerox phaser 3200mfp 6-25 using a page overlay after an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: 1. Create or open the document you want to print. 2. To change the print settings from your software application, access pri...

  • Page 106

    6 printing 6-26 xerox phaser 3200mfp 7. Click ok or yes until printing begins. The selected overlay downloads with your print job and prints on your document. Note: the resolution of the overlay document must be the same as the document you want to print. Deleting a page overlay you can delete page ...

  • Page 107: Sharing The Printer Locally

    6 printing xerox phaser 3200mfp 6-27 sharing the printer locally you can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for windows xp. For other windows os, refer to the corresponding windows user's guide or online he...

  • Page 108: Phaser 3200Mfp/n

    6 printing 6-28 xerox phaser 3200mfp using windows postscript driver ( phaser 3200mfp/n only) ppds, in combination with the postscript driver, access printer features and allow the computer to communicate with the printer. An installation program for the ppds is provided on the supplied software cd-...

  • Page 109: Advanced

    6 printing xerox phaser 3200mfp 6-29 advanced you can use advanced settings by clicking the advanced button. • paper/output this option allows you to select the size of the paper loaded in the tray. • graphic this option allows you to adjust the print quality for your specific printing needs. • docu...

  • Page 110: Using Status Monitor

    6 printing 6-30 xerox phaser 3200mfp using status monitor if an error occurs while printing, the status monitor window appears, showing the error. Note: • the status monitor program can only be used if you connect the printer to your computer with the usb cable, or on the network. • you can use the ...

  • Page 111

    6 printing xerox phaser 3200mfp 6-31 opening the troubleshooting guide double click the status monitor icon on the windows task bar. Or, from the start menu, select programs or all programs Æ xerox phaser 3200mfp Æ troubleshooting guide. Changing the status monitor program setting the following wind...

  • Page 112: Using Your Printer In Linux

    6 printing 6-32 xerox phaser 3200mfp using your printer in linux you can use your machine in a linux environment. Getting started the supplied cd-rom provides you with the xerox’s unified linux driver package for using your machine with a linux computer. The xerox’s unified linux driver package cont...

  • Page 113

    6 printing xerox phaser 3200mfp 6-33 note: • it is necessary to claim swap partition of 300 mb or larger when working with large scanned images. • the linux scanner driver supports the optical resolution at maximum. Please refer to the scanner and copy section of specifications. See scanner and copi...

  • Page 114

    6 printing 6-34 xerox phaser 3200mfp 4. When the welcome screen appears, click next. 5. When the installation is complete, click finish. The installation program has added the unified driver configurator desktop icon and xerox unified driver group to the system menu for your convenience. If you have...

  • Page 115

    6 printing xerox phaser 3200mfp 6-35 2. Insert the printer software cd-rom. The cd-rom will automatically run. If the cd-rom does not automatically run, click the icon at the bottom of the desktop. When the terminal screen appears, type in: if the cd-rom is secondary master and the location to mount...

  • Page 116

    6 printing 6-36 xerox phaser 3200mfp 2. Press each button on the modules pane to switch to the corresponding configuration window. You can use the onscreen help by clicking help. 3. After changing the configurations, click exit to close the unified driver configurator. Printers configuration printer...

  • Page 117

    6 printing xerox phaser 3200mfp 6-37 • remove printer: removes the selected printer. • set as default: sets the current printer as a default printer. • stop: stops the printer. • test: allows you to print a test page to check if the machine is working properly. • properties: allows you to view and c...

  • Page 118

    6 printing 6-38 xerox phaser 3200mfp scanners configuration in this window, you can monitor the activity of scanner devices, view a list of installed xerox mfp devices, change device properties, and scan images. • properties... : allows you to change the scan properties and scan a document. See scan...

  • Page 119

    6 printing xerox phaser 3200mfp 6-39 sharing ports between printers and scanners your machine can be connected to a host computer via the parallel port or usb port. Since the mfp device contains more than one device (printer and scanner), it is necessary to organize proper access of “consumer” appli...

  • Page 120: Printing A Document

    6 printing 6-40 xerox phaser 3200mfp • jobs: shows the list of print jobs. Click cancel job to cancel the selected job and select the show completed jobs check box to see previous jobs on the job list. • classes: shows the class that your printer is in. Click add to class to add your printer to a sp...

  • Page 121

    6 printing xerox phaser 3200mfp 6-41 4. Change the printer and print job properties. The following four tabs display at the top of the window. • general - allows you to change the paper size, the paper type, and the orientation of the documents, enables the duplex feature, adds start and end banners...

  • Page 122: Scanning A Document

    6 printing 6-42 xerox phaser 3200mfp when you type only lpr and press enter, the select file(s) to print window appears first. Select any files you want to print and click open. 2. In the lpr gui window, select your printer from the list, and change the printer and print job properties. For details ...

  • Page 123

    6 printing xerox phaser 3200mfp 6-43 the document is scanned and the image preview appears in the preview pane. 7. Change the scan options in the image quality and scan area sections. • image quality: allows you to select the color composition and the scan resolution for the image. • scan area: allo...

  • Page 124

    6 printing 6-44 xerox phaser 3200mfp if you want to edit the scanned image, use the toolbar. For further details about editing an image, see using the image editor on page 6-45. 10. When you are finished, click save on the toolbar. 11. Select the file directory where you want to save the image and e...

  • Page 125

    6 printing xerox phaser 3200mfp 6-45 using the image editor the image editor window provides you with menu commands and tools to edit your scanned image. You can use the following tools to edit the image: for further details about the image editor program, refer to the onscreen help. Tools function ...

  • Page 126

    6 printing 6-46 xerox phaser 3200mfp using your machine with a macintosh (phaser 3200mfp/n only) your machine supports macintosh systems with a built-in usb interface or a 10/100 base-tx network interface card. When you print a file from a macintosh computer, you can use the postscript driver by ins...

  • Page 127

    6 printing xerox phaser 3200mfp 6-47 uninstalling the printer driver uninstall is required if you are upgrading the software, or if installation fails. 1. Insert the postscript driver cd-rom which came with your machine into the cd-rom drive. 2. Double-click the xerox mfp on your macintosh desktop. ...

  • Page 128: Setting Up The Printer

    6 printing 6-48 xerox phaser 3200mfp uninstalling the scan driver 1. Insert the cd-rom which came with your printer into the cd-rom drive. 2. Double-click cd-rom icon that appears on your macintosh desktop. 3. Double-click the mac_installer folder. 4. Double-click the mac_twain folder. 5. Double-cli...

  • Page 129: Printing

    6 printing xerox phaser 3200mfp 6-49 for a usb-connected macintosh 1. Follow the instructions on installing software for macintosh on page 6-46 to install the ppd and filter files on your computer. 2. Open print center or printer setup utility from the utilities folder. 3. Click add on the printer l...

  • Page 130

    6 printing 6-50 xerox phaser 3200mfp changing printer settings you can use advanced printing features when using your printer. From your macintosh application, select print from the file menu. The printer name which appears in the printer properties window may differ depending on the printer in use....

  • Page 131

    6 printing xerox phaser 3200mfp 6-51 printer features setting the printer features tab provides options for selecting the paper type and adjusting print quality. Select printer features from the presets drop-down list to access the following features: image mode image mode allows the user to enhance...

  • Page 132: Scanning

    6 printing 6-52 xerox phaser 3200mfp printing multiple pages on one sheet of paper you can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages. 1. From your macintosh application, select print from the file menu. 2. Select layout. 3. S...

  • Page 133: Scanning

    7 scanning xerox phaser 3200mfp 7-1 7 scanning scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using the wia driver. This chapter incl...

  • Page 134: Scanning Basics

    7 scanning 7-2 xerox phaser 3200mfp scanning basics note: to scan with your machine, you must install the software. For details, see the installing printer software in windows section of chapter 6, printing to install the scan software. Your phaser 3200mfp offers the following ways to scan an image:...

  • Page 135

    7 scanning xerox phaser 3200mfp 7-3 scanning process with twain-enabled software if you want to scan documents using other software, you will need to use twain-compliant software, such as adobe photodeluxe or adobe photoshop. The first time you scan with your machine, select it as your twain source ...

  • Page 136

    7 scanning 7-4 xerox phaser 3200mfp scanning using the wia driver your machine also supports the windows image acquisition (wia) driver for scanning images. Wia is one of the standard components provided by microsoft  windows xp and works with digital cameras and scanners. Unlike the twain driver,...

  • Page 137: (Phaser 3200Mfp/n Only)

    7 scanning xerox phaser 3200mfp 7-5 scanning using a network connection (phaser 3200mfp/n only) if you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network. Preparing for network scanning before using your machine’s network s...

  • Page 138

    7 scanning 7-6 xerox phaser 3200mfp note: you can change the scanner properties of your machine and the scan settings from the xerox network scan manager window. Click properties and set the options in each tab. Registering authorized users you can add up to 50 authorized users using centreware is. ...

  • Page 139

    7 scanning xerox phaser 3200mfp 7-7 5. Enter the ip address in dotted decimal notation or as a host name. 6. Enter the server port number, from 1 to 65535. The default port number is 25. 7. Put a check mark in smtp requires authentication to require authentication. 8. Enter the smtp server login nam...

  • Page 140

    7 scanning 7-8 xerox phaser 3200mfp 3. Enter the desired timeout value and press enter. 4. The change will be broadcast over the network and will apply to all clients connected to the network. 5. Press stop/clear to return to standby mode. Scanning to email you can scan and send an image as an email...

  • Page 141

    7 scanning xerox phaser 3200mfp 7-9 13. Press stop/clear to return to standby mode. Changing the settings for each scan job your machine provides you with the following setting options to allow you to customize your scan jobs. • resolution: sets the image resolution. • scan color: sets the colour mo...

  • Page 142: Enabling Network Scan

    7 scanning 7-10 xerox phaser 3200mfp enabling network scan you can enable and disable network scan from your machine. 1. Press menu until “maintenance” appears on top line of the display. 2. Press the scroll button ( or ) until “network scan” appears on the bottom line. Press enter. 3. Press the scr...

  • Page 143

    7 scanning xerox phaser 3200mfp 7-11 configuring group email numbers 1. Enter your machine’s ip address as the url in a browser and click go to access the web site of your machine. 2. Click properties and e-mail. 3. Click group address book and add. 4. Select a group number and enter the group name ...

  • Page 144

    7 scanning 7-12 xerox phaser 3200mfp searching address book for an entry there is a way to search for an address in memory. 1. If necessary, press scan. 2. Press the scroll button ( or ) until “email” appears on the bottom line of the display and press enter. 3. Press phone book. 1) press the scroll...

  • Page 145: Faxing

    8 faxing xerox phaser 3200mfp 8-1 8 faxing this chapter gives you information about using your machine as a fax machine. This chapter includes: • setting up the fax system – page 8-2 • sending a fax – page 8-4 • receiving a fax – page 8-9 • automatic dialing – page 8-13 • other ways to fax – page 8-...

  • Page 146: Setting Up The Fax System

    8 faxing 8-2 xerox phaser 3200mfp setting up the fax system changing the fax setup options 1. Press menu until “fax setup” appears on the top line of the display. The first available menu item, “receive mode”, displays on the bottom line. 2. Press the scroll button ( or ) until you see the desired m...

  • Page 147

    8 faxing xerox phaser 3200mfp 8-3 redial term your machine can automatically redial a remote fax machine if it was busy. Intervals from 1 to 15 minutes can be entered. Redials you can specify the number of redial attempts, from 1 to 13. Msg confirm you can set your machine to print a report showing ...

  • Page 148: Sending A Fax

    8 faxing 8-4 xerox phaser 3200mfp sending a fax loading a document you can use the automatic document feeder (adf) or the document glass to load an original document for faxing. Using the adf, you can load up to 30 sheets of 20 lb (75 g/m 2 bond) paper at a time. You can, of course, place only one s...

  • Page 149

    8 faxing xerox phaser 3200mfp 8-5 to fax a document from the document glass: 1. Lift and open the document cover. 2. Place the document face down on the document glass and align it with the top left corner of the glass. Note: make sure that no other documents are in the adf (automatic document feede...

  • Page 150

    8 faxing 8-6 xerox phaser 3200mfp the document types recommended for the resolution settings are described in the table below: note: for memory transmission, super fine mode is not available. The resolution setting is automatically changed to fine. When your machine is set to super fine resolution a...

  • Page 151: Sending A Fax Manually

    8 faxing xerox phaser 3200mfp 8-7 the next page on the glass. Press the scroll button ( or ) to display "yes" and press enter. Repeat as necessary. After all of the pages are scanned, press the scroll button ( or ) to display "no" and press enter when the display shows "another page?". 7. The number...

  • Page 152: Confirming Transmission

    8 faxing 8-8 xerox phaser 3200mfp confirming transmission when the last page of your document has been sent successfully, the machine beeps and returns to standby mode. If your fax fails, an error message appears on the display. For a list of error messages and their meanings, see clearing lcd error...

  • Page 153: Receiving A Fax

    8 faxing xerox phaser 3200mfp 8-9 receiving a fax about receiving modes • in fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. • in tel mode, you can receive a fax by pressing manual dial (you can hear a fax tone from the sending machine) and then p...

  • Page 154

    8 faxing 8-10 xerox phaser 3200mfp receiving automatically in fax mode your machine is preset to fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see ring to answer on page ...

  • Page 155

    8 faxing xerox phaser 3200mfp 8-11 receiving manually using an extension telephone this features works best when you are using an extension telephone connected to the ext. Jack on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone without going...

  • Page 156

    8 faxing 8-12 xerox phaser 3200mfp 6. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern. When the machine completes learning, the lcd displays “end drpd setup”. If the drpd setup fails, “drpd ring error” appears. Press enter when “drpd ...

  • Page 157: Automatic Dialing

    8 faxing xerox phaser 3200mfp 8-13 automatic dialing speed dialing you can store up to 200 frequently dialed numbers in one, two or three-digit speed dial locations (0-199). Storing a number for speed dialing 1. Press the fax button. 2. Press phone book on the control panel. 3. Press phone book or t...

  • Page 158: Group Dialing

    8 faxing 8-14 xerox phaser 3200mfp sending a fax using a speed dial number 1. Feed the document(s) face up into the adf, or place a single document face down on the document glass. For details about loading a document, see loading a document on page 8-4 2. Press the fax button. 3. Adjust the documen...

  • Page 159

    8 faxing xerox phaser 3200mfp 8-15 5. Enter a group number between 0 and 199 using the number keypad or the scroll button ( or ) and press enter. 6. Enter a speed dial number you want to include in the group and press enter. You can also select the speed dial number stored in the machine by pressing...

  • Page 160

    8 faxing 8-16 xerox phaser 3200mfp 7. Enter the speed dial number you want to add or delete. You can also select the speed dial number you want to delete by pressing the scroll button ( or ). 8. Press enter. 9. When you enter the specific number in the group, the display shows “delete?”. When you en...

  • Page 161: Printing A Phonebook List

    8 faxing xerox phaser 3200mfp 8-17 4. Press the scroll button ( or )to scroll through the machine’s memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from a to z. While searching through the machine’s memor...

  • Page 162: Other Ways To Fax

    8 faxing 8-18 xerox phaser 3200mfp other ways to fax sending broadcast faxes using the broadcasting button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station...

  • Page 163: Sending A Delayed Fax

    8 faxing xerox phaser 3200mfp 8-19 8. When you finish entering fax numbers, press the scroll button ( or ) to display "no" and press enter. The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. For a document placed...

  • Page 164: Sending A Priority Fax

    8 faxing 8-20 xerox phaser 3200mfp 8. When you finish entering fax numbers, press the scroll button ( or ) to display "no" and press enter. The display asks you to enter a name. 9. To assign a name to the transmission, enter the name you want. For details about entering characters, see entering char...

  • Page 165

    8 faxing xerox phaser 3200mfp 8-21 3. Press menu until “fax feature” appears on the top line of the display. 4. Press the scroll button ( or ) to display “priority fax” on the bottom line and press enter. 5. Enter the number of the receiving machine using the number keypad. You can also press and ho...

  • Page 166: Canceling A Scheduled Fax

    8 faxing 8-22 xerox phaser 3200mfp 5. Press the scroll button ( or ) until you see the fax job to which you want to add documents and press enter. The machine automatically stores the documents in memory, and the display shows memory capacity and the number of pages. For a document placed on the doc...

  • Page 167: Printing Reports

    8 faxing xerox phaser 3200mfp 8-23 note: you can activate secure receiving mode without setting a password, but cannot protect your faxes. 5. Re-enter the password to confirm it and press enter. 6. To return to standby mode, press stop/clear. When a fax is received in secure receiving mode, your mac...

  • Page 168

    8 faxing 8-24 xerox phaser 3200mfp received fax report this report shows information on the faxes you have recently received. System data list this list shows the status of the user-selectable options. Note: you may print this list to confirm your changes after changing any settings. Scheduled job i...

  • Page 169: Using Advanced Fax Settings

    8 faxing xerox phaser 3200mfp 8-25 power failure report this report is printed out automatically when power is restored after a power failure, if any data loss occurs due to the power failure. Note: the lists you have set to print out automatically don’t print out when there is no paper loaded or a ...

  • Page 170: Forwarding Faxes

    8 faxing 8-26 xerox phaser 3200mfp advanced fax setting options forwarding faxes you can forward your incoming and outgoing faxes to an email address. Forwarding sent faxes to email address you can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the em...

  • Page 171

    8 faxing xerox phaser 3200mfp 8-27 5. Enter “from” email address and press enter. 6. Enter the “to” email address to which faxes are to be sent and press enter. 7. Press stop/clear to return to standby mode. Subsequent sent faxes will be forwarded to the specified email address. Forwarding received ...

  • Page 172: Sending A Fax From A Pc

    8 faxing 8-28 xerox phaser 3200mfp sending a fax from a pc you can send a fax from your pc without going to the multi-function printer. To send a fax from your pc, you need to install the pc-fax software and customize the software’s settings. Installing pc-fax software 1. To install the pc-fax, inse...

  • Page 173

    8 faxing xerox phaser 3200mfp 8-29 configure pc fax 1. From the start menu, select programs or all programs Æ xerox phaser 3200mfp Æ configure pc fax. 2. Enter your name and fax number. 3. Select the address book you will use. 4. Select the multi-function priner you will use by choosing local or net...

  • Page 174

    8 faxing 8-30 xerox phaser 3200mfp 5. Compose the cover page and click continue. 6. Enter the recipients’ numbers and click continue. Add the recipients’ numbers directly. Remove a selected phonebook entry. Add a new phonebook entry. Select the number you want from the phonebook and click to add it ...

  • Page 175

    8 faxing xerox phaser 3200mfp 8-31 7. Select the resolution and click send fax. Your pc begins to send the fax data and multi-function printer sends the fax. You can see the preview image of the fax..

  • Page 176

    8 faxing 8-32 xerox phaser 3200mfp.

  • Page 177: Maintenance

    9 maintenance xerox phaser 3200mfp 9-1 9 maintenance this chapter provides information for maintaining the machine and replacing the print cartridge. This chapter includes: • clearing the memory – page 9-2 • cleaning your machine – page 9-3 • maintaining the print cartridge – page 9-6 • consumables ...

  • Page 178: Clearing The Memory

    9 maintenance 9-2 xerox phaser 3200mfp clearing the memory you can selectively clear information stored in your machine’s memory. Caution: before clearing the memory, make sure that all fax jobs have been completed. 1. Press menu on the control panel until “maintenance” appears on the top line of th...

  • Page 179: Cleaning Your Machine

    9 maintenance xerox phaser 3200mfp 9-3 cleaning your machine to maintain print quality, follow the cleaning procedures below each time the print cartridge is replaced or if print quality problems occur. Caution: cleaning the covers of the machine with cleaning materials containing large amounts of a...

  • Page 180

    9 maintenance 9-4 xerox phaser 3200mfp 3. Pull the print cartridge out, lightly pushing it down. Set it on a clean flat surface. Caution: to prevent damage to the print cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. Caution: do not tou...

  • Page 181: Cleaning The Scan Unit

    9 maintenance xerox phaser 3200mfp 9-5 6. Locate the long strip of glass (lsu) inside the top of the cartridge compartment. Gently wipe the glass to remove any toner. 7. Re-insert the manual tray, print cartridge and close the door. 8. Plug in the power cord and switch on the machine. Cleaning the s...

  • Page 182: Print Cartridge Storage

    9 maintenance 9-6 xerox phaser 3200mfp maintaining the print cartridge print cartridge storage to get the most from the print cartridge, follow these guidelines: • do not remove the print cartridge from its package until you are ready to install it. • do not refill the print cartridge. The machine w...

  • Page 183

    9 maintenance xerox phaser 3200mfp 9-7 2. Pull the print cartridge out and remove it from the printer. 3. Thoroughly shake the print cartridge from side to side five or six times to redistribute the toner. Note: if toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold w...

  • Page 184: Toner Message Appears

    9 maintenance 9-8 xerox phaser 3200mfp printing continuously when the toner empty replace toner message appears when the toner cartridge is nearly empty, the machine shows the toner empty replace toner message and stops printing. You can set the machine to disregard this message when it appears and ...

  • Page 185: Cleaning The Drum

    9 maintenance xerox phaser 3200mfp 9-9 cleaning the drum you can clean the opc drum in the print cartridge manually or automatically. If there are streaks or spots on your prints, the opc drum in the print cartridge may require manual cleaning. 1. Before starting the cleaning procedure, make sure th...

  • Page 186: Consumables Parts

    9 maintenance 9-10 xerox phaser 3200mfp consumables parts from time to time, you need to replace the print cartridge to maintain optimum performance and to avoid print quality problems. The following items should be replaced after you have printed the specified number of pages: to purchase consumabl...

  • Page 187

    9 maintenance xerox phaser 3200mfp 9-11 replacing the adf rubber pad you can purchase an adf rubber pad from your service agent or the retailer where you bought your machine. 1. Open the adf cover. 2. Remove the adf rubber pad from the adf, as shown. 3. Install a new adf rubber pad. 4. Close the adf...

  • Page 188

    9 maintenance 9-12 xerox phaser 3200mfp.

  • Page 189: Troubleshooting

    10 troubleshooting xerox phaser 3200mfp 10-1 10 troubleshooting this chapter gives helpful information for what to do if you encounter an error. This chapter includes: • clearing document jams – page 10-2 • clearing paper jams – page 10-4 • solving other problems – page 10-14.

  • Page 190: Clearing Document Jams

    10 troubleshooting 10-2 xerox phaser 3200mfp clearing document jams when a document jams while passing through the adf (automatic document feeder), “document jam/remove&reload” appears on the display. Input misfeed 1. Remove any remaining page(s) from the adf and input tray. 2. Open the adf cover. 3...

  • Page 191: Exit Misfeed

    10 troubleshooting xerox phaser 3200mfp 10-3 exit misfeed 1. Remove any remaining page(s) from the adf. 2. Open the adf cover. 3. Remove the misfed documents from the document output tray 4. Close the adf cover. Then load the removed page(s), if any, back into the adf. Note: document jam warning doe...

  • Page 192: Clearing Paper Jams

    10 troubleshooting 10-4 xerox phaser 3200mfp clearing paper jams when a paper jam occurs, “paper jam” appears on the display. Refer to the table below to locate and clear the paper jam. To avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following ...

  • Page 193: In The Manual Tray

    10 troubleshooting xerox phaser 3200mfp 10-5 in the manual tray 1. Remove the jammed paper in the tray by gently pulling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the print cartridge...

  • Page 194: In The Paper Exit Area

    10 troubleshooting 10-6 xerox phaser 3200mfp 4. Remove the jammed paper by gently pulling it straight out. 5. If necessary, push the manual tray back into the machine. 6. Reinstall the print cartridge and close the front door. Printing automatically resumes. In the paper exit area . 1. Open and clos...

  • Page 195

    10 troubleshooting xerox phaser 3200mfp 10-7 3. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the output tray, open the rear cover by pulling the tab on it. 4. Remove the jammed paper by gently pulling it straight out. Warning: it is hot insi...

  • Page 196

    10 troubleshooting 10-8 xerox phaser 3200mfp tips for avoiding paper jams by selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in clearing paper jams on page 10-4. • follow the procedures in loading paper on page 2-6. Ensure that th...

  • Page 197: Clearing Lcd Error Messages

    10 troubleshooting xerox phaser 3200mfp 10-9 clearing lcd error messages display meaning suggested solutions cancel? 1:yes 2:no your machine’s memory has become full while trying to store a document into memory. To cancel the fax job, press the 1 button to accept “yes”. If you want to send the pages...

  • Page 198

    10 troubleshooting 10-10 xerox phaser 3200mfp incompatible the remote machine did not have the requested feature, such as a delayed transmission. This message also occurs if the remote machine does not have enough memory space to complete the operation you are attempting. Reconfirm the remote machin...

  • Page 199

    10 troubleshooting xerox phaser 3200mfp 10-11 not assigned the speed dial location you tried to use has no number assigned to it. The id you entered is not assigned. Dial the number manually using the number keypad or assign the number. For storing a number, see automatic dialing on page 8-13 . Ente...

  • Page 200

    10 troubleshooting 10-12 xerox phaser 3200mfp stop pressed the stop/clear button has been pressed during a copy or fax operation. Try again. Toner empty the print cartridge has run out. Replace the print cartridge with a new one. See replacing the print cartridge on page 9-7 . Note: a used cartridge...

  • Page 201

    10 troubleshooting xerox phaser 3200mfp 10-13 toner cartridge-related messages display meaning suggested solutions install toner a toner cartridge is not installed. Install a toner cartridge. Invalid toner the toner cartridge you have installed in not for your machine. Install a xerox-genuine toner ...

  • Page 202: Solving Other Problems

    10 troubleshooting 10-14 xerox phaser 3200mfp solving other problems the following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper feeding problems conditi...

  • Page 203: Printing Problems

    10 troubleshooting xerox phaser 3200mfp 10-15 printing problems condition possible cause suggested solutions the machine does not print. The machine is not receiving power. Check the power cord connections. Check the power switch and the power source. The machine is not selected as the default print...

  • Page 204

    10 troubleshooting 10-16 xerox phaser 3200mfp the machine selects print materials from the wrong paper source. The paper source selection in the printer properties may be incorrect. For many software applications, the paper source selection is found under the paper tab within the printer properties....

  • Page 205

    10 troubleshooting xerox phaser 3200mfp 10-17 pages print, but are blank. The print cartridge is defective or out of toner. Redistribute the toner, if necessary. See redistributing print cartridge toner on page 9-6 . If necessary, replace the print cartridge. The file may have blank pages. Check the...

  • Page 206: Printing Quality Problems

    10 troubleshooting 10-18 xerox phaser 3200mfp printing quality problems if the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. Condition suggested solutions light or faded print if a vertical w...

  • Page 207

    10 troubleshooting xerox phaser 3200mfp 10-19 vertical lines if black vertical streaks appear on the page: the drum inside the print cartridge has probably been scratched. Remove the print cartridge and install a new one. Replacing the print cartridge on page 9-7 . If white vertical streaks appear o...

  • Page 208

    10 troubleshooting 10-20 xerox phaser 3200mfp background scatter background scatter results from bits of toner randomly distributed on the printed page. The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not a...

  • Page 209

    10 troubleshooting xerox phaser 3200mfp 10-21 back of printouts are dirty check for leaking toner. Clean the inside of the machine. Cleaning the inside on page 9-3 . Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank she...

  • Page 210: Copying Problems

    10 troubleshooting 10-22 xerox phaser 3200mfp copying problems condition suggested solutions copies are too light or too dark. Use the lighten/darken button to darken or lighten the background of the copies. Smears, lines, marks, or spots appears on copies. If defects are on the original, press the ...

  • Page 211: Scanning Problems

    10 troubleshooting xerox phaser 3200mfp 10-23 scanning problems network scan problems (phaser 3200mfp/n only) condition suggested solutions the scanner does not work. Make sure that you place the document to be scanned face down on the document glass, or face up in the automatic document feeder. The...

  • Page 212: Fax Problems

    10 troubleshooting 10-24 xerox phaser 3200mfp fax problems condition suggested solutions the machine is not working, there is no display and the buttons are not working. Turn the power off and unplug the power cord. Plug the power cord in and turn the power on. Ensure that there is power to the elec...

  • Page 213: Common Windows Problems

    10 troubleshooting xerox phaser 3200mfp 10-25 common windows problems note: refer to microsoft windows 98/me/2000/xp(32/64bit)/2003(32/ 64bit)/vista user’s guide that came with your pc for further information on windows error messages. Blank areas appear at the bottom of each page or on other pages,...

  • Page 214

    10 troubleshooting 10-26 xerox phaser 3200mfp common postscript problems (phaser 3200mfp/n only) the following situations are ps language specific and may occur when several printer languages are being used. Note: to receive a printed or screen-displayed message when postscript errors occur, open th...

  • Page 215: Common Linux Problems

    10 troubleshooting xerox phaser 3200mfp 10-27 common linux problems problem possible cause and solution the machine does not print. • check if the printer driver is installed in your system. Open unified driver configurator and switch to the printers tab in printers configuration window to look at t...

  • Page 216

    10 troubleshooting 10-28 xerox phaser 3200mfp the machine does not appear on the scanners list. • check if your machine is attached to your computer. Make sure that it is connected properly via the usb port and is turned on. • check if the scanner driver for your machine is installed in your system....

  • Page 217

    10 troubleshooting xerox phaser 3200mfp 10-29 the machine does not scan. • check if a document is loaded into the machine. • check if your machine is connected to the computer. Make sure if it is connected properly if an i/o error is reported while scanning. • check if the port is not busy. Since fu...

  • Page 218

    10 troubleshooting 10-30 xerox phaser 3200mfp common macintosh problems (phaser 3200mfp/n only) problems in printer setup utility problem possible cause and solution the printer does not print pdf file correctly. Some parts of graphics, text or illustrations are missing. Incompatibility between the ...

  • Page 219: Specifications

    11 specifications xerox phaser 3200mfp 11-1 11 specifications this chapter includes: • general specifications – page 11-2 • scanner and copier specifications – page 11-3 • printer specifications – page 11-4 • facsimile specifications – page 11-5 • paper specifications – page 11-6.

  • Page 220: General Specifications

    11 specifications 11-2 xerox phaser 3200mfp general specifications item description model phaser 3200mfp/b, phaser 3200mfp/n automatic document feeder up to 30 sheets (20 lb, 75 g/m 2 ) adf document size width: 5.6 to 8.5 inches (142 to 216 mm) length: 5.8 to 14 inches (148 to 356 mm) paper input ca...

  • Page 221

    11 specifications xerox phaser 3200mfp 11-3 scanner and copier specifications item description compatibility twain standard / wia standard scanning method adf and flat-bed cis (contact image sensor) module resolution optical: 600 x 600 dpi (mono and color) enhanced: 4,800 x 4,800 dpi effective scann...

  • Page 222: Printer Specifications

    11 specifications 11-4 xerox phaser 3200mfp printer specifications item description printing method laser beam printing printing speed a a.Print speed will be affected by operating system used, computing performance, application software, connecting method, media type, media size, and job complexity...

  • Page 223: Facsimile Specifications

    11 specifications xerox phaser 3200mfp 11-5 facsimile specifications item description compatibility itu-t group 3 applicable line a a.Dsl, voice over ip and digitac converters (convert digital to analogue) are not supported applications. Public switched telephone network (pstn) or behind pabx data c...

  • Page 224: Paper Specifications

    11 specifications 11-6 xerox phaser 3200mfp paper specifications overview your machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, ...

  • Page 225: Supported Sizes Of Paper

    11 specifications xerox phaser 3200mfp 11-7 supported sizes of paper paper dimensions a weight capacity b letter 8.5 x 11 inches (216 x 279 mm) 16 to 24 lb (60 to 90 g/m 2 ) for the tray with multi- pages feeding 16 to 43 lb (60 to 165 g/m 2 ) for the tray with single page feeding and the manual tra...

  • Page 226: Guidelines For Using Paper

    11 specifications 11-8 xerox phaser 3200mfp note: you may experience jams when using print materials with a length of less than 5 inches (127 mm). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to paper storage environment on page 11-10.. Guidelin...

  • Page 227: Paper Specifications

    11 specifications xerox phaser 3200mfp 11-9 note: • do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography. • do not use raised or embossed letterhead. • the machine uses heat and pressure to fuse toner to the paper. Make sure that any colored...

  • Page 228: Paper Output Capacity

    11 specifications 11-10 xerox phaser 3200mfp paper output capacity paper storage environment paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that pa...

  • Page 229: Envelopes

    11 specifications xerox phaser 3200mfp 11-11 envelopes envelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality of the envelopes. When sele...

  • Page 230

    11 specifications 11-12 xerox phaser 3200mfp envelopes with double side seams double side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This style may be more likely to wrinkle. Be sure the seam extends all the way to the corner of the envelope as ill...

  • Page 231: Labels

    11 specifications xerox phaser 3200mfp 11-13 labels caution: – to avoid damaging the machine, use only labels recommended for laser printers. – to prevent serious jams, always load one sheet of paper at a time to print labels. – never print on the same sheet of labels more than once and never print ...

  • Page 232

    11 specifications 11-14 xerox phaser 3200mfp.

  • Page 233

    Index xerox phaser 3200mfp index-1 numerics 2/4-up, special copy 5-9 a adding documents 8-21 address book, use 7-10 adf (automatic document feeder), load 5-4 , 8-4 adf rubber pad, replace 9-11 advanced printing, use 6-1 , 6-16 auto fit, special copy 5-8 automatic dialing group 8-14 speed 8-13 automa...

  • Page 234

    Index index-2 xerox phaser 3200mfp install printer driver macintosh 6-46 windows 6-2 installing linux software 6-32 j jam, clear document 10-2 paper 10-4 l layout properties, set macintosh 6-50 windows 6-8 linux common problems 6-28 , 10-26 driver, install 6-33 printer properties 6-39 printing 6-40 ...

  • Page 235

    Index xerox phaser 3200mfp index-3 print cartridge maintaining 9-6 redistributing 9-6 replacing 9-7 print quality problems, solve 10-18 print resolution 6-41 printer driver, install linux 6-33 printer properties linux 6-40 printer properties, set macintosh 6-50 windows 6-7 , 6-28 printer resolution,...

  • Page 236

    Index index-4 xerox phaser 3200mfp storing 8-13 status monitor, use 6-30 system requirements linux 6-32 macintosh 6-46 windows 2-13 t tel line, connect 2-8 toner save mode, use 2-21 toner save, set 6-11 twain, scan 7-3 u uninstall, software macintosh 6-47 uninstalling mfp driver linux 6-34 usb conne...