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- 604P18228
- Quick Reference Manual
Xerox 604P18228 Quick Reference Manual
Quick Reference Guide
604P18228
MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.
Summary of 604P18228
Page 1
Quick reference guide 604p18228 maximize your productivity... ...By taking advantage of all the capabilities of your device. A training and information cd was supplied with your product. The cd provides animated tutorials and interactive screens. When installed on your network it will always be avai...
Page 2
Prepared by: xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1he england © 2005 by xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or...
Page 3: Contents
Quick reference guide page i contents 1 welcome .................................................................................1-1 introduction ................................................................................................1-2 additional resources ....................................
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Page ii quick reference guide 2 product overview ................................................................. 2-1 introduction ................................................................................................ 2-2 copycentre............................................................
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Quick reference guide page iii edge erase ................................................................................................4-14 original input..............................................................................................4-15 image shift ...................................
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Page iv quick reference guide 6 internet fax............................................................................ 6-1 internet fax................................................................................................. 6-2 send:...........................................................
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Quick reference guide page v file format .................................................................................................7-20 document management fields ..................................................................7-21 add file destinations ........................................
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Page vi quick reference guide 10 lan fax ............................................................................... 10-1 introduction to lan fax .......................................................................... 10-2 lan fax setup ...........................................................
Page 9: 1 Welcome
Quick reference guide page 1-1 1 welcome ¾ introduction .....................................................1-2 ¾ additional resources......................................1-3 ¾ conventions ....................................................1-4 ¾ overview of features at the machine .............1-...
Page 10: Introduction
Page 1-2 quick reference guide introduction welcome to your new xerox machine. This quick reference guide provides you with an overview of the features and options that may be available on your machine. To help you familiarize yourself with your new machine please refer to: chapter 2 product overvie...
Page 11: Additional Resources
Quick reference guide page 1-3 we lcom e additional resources system administration cd (cd1) contained in the cd pack delivered with your machine, the system administration cd (cd1) offers detailed information on configuring your machine for network printing and instructions on installing any of the...
Page 12: Conventions
Page 1-4 quick reference guide conventions throughout this guide, you will find that some terms are used interchangeably: ¾ paper is synonymous with media. ¾ document is synonymous with original. ¾ copycentre/workcentre/workcentre pro is synonymous with the machine. The following pages offer further...
Page 13: Bracket Text Typeface
Quick reference guide page 1-5 we lcom e bracket text typeface the [bracket text] typeface is used to emphasize the selection of a feature mode or button. For example: ¾ select [machine details]. Notes notes are statements that provide additional information. For example: note: originals must be loa...
Page 14: Scan Once and Print Many
Page 1-6 quick reference guide overview of features at the machine using the powerful features available on your machine you can: scan once and print many when making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and dam...
Page 15: Be Environmentally Friendly
Quick reference guide page 1-7 we lcom e use the annotation feature to add a comment, page number or date to your copy output. Be environmentally friendly this product complies with a variety of international standards for environmental protection and is compatible with most recycled paper. Scan doc...
Page 16: Centreware Print Drivers
Page 1-8 quick reference guide overview of features at the workstation if your machine is connected to a network you can use the following features. Contact your system administrator to get connected. Centreware print drivers the print driver extends the productivity power of your machine to your de...
Page 17: Safety
Quick reference guide page 1-9 we lcom e safety introduction to ensure you operate the equipment safely please read these safety notes carefully before using this product your xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safet...
Page 18: Electrical Supply
Page 1-10 quick reference guide electrical supply this product should be operated from the type of electrical supply indicted on the data plate label located on the rear cover. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice....
Page 19: Disconnect Device
Quick reference guide page 1-11 we lcom e warning - electrical safety information ¾ use only the power cord supplied with this equipment. ¾ plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a...
Page 20: Laser Safety Information
Page 1-12 quick reference guide laser safety information this product complies with safety standards and is certified as a class 1 laser product under the us department of health and human services (dhss) radiation performance standard according to the radiation control for health and safety act of ...
Page 21: Do Not Do These:
Quick reference guide page 1-13 we lcom e ¾ always use materials and supplies specifically designed for your xerox equipment. Use of unsuitable materials may result in poor performance. ¾ always unplug this equipment from the electrical outlet before cleaning. Do not do these: ¾ never use a plug tha...
Page 22: Ozone Safety Information
Page 1-14 quick reference guide ozone safety information this product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the xerox installation procedure will ensure that t...
Page 23: For Consumables
Quick reference guide page 1-15 we lcom e for consumables store all consumables in accordance with the instructions given on the package or container. ¾ keep all consumables away from the reach of children. ¾ never throw dry ink, dry ink cartridges or dry ink containers into an open flame. Radio fre...
Page 24: Regulatory Information
Page 1-16 quick reference guide regulatory information ices-003 this class a digital apparatus complies with canadian ices-003. Cet appareil numérique de la classe a est conforme à la norme nmb-003 du canada. Us regulatory information for the fax kit option fax send header requirements: the telephon...
Page 25
Quick reference guide page 1-17 we lcom e damage telephone company equipment. You, not xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack. The ren is used to determine the number of devices that may be connected to a tele...
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Page 1-18 quick reference guide interface may consist of any combination of devices subject only to the requirement that the sum of the rens of all the devices does not exceed five. The canadian ren value of this equipment is 0.3. Repairs to certified equipment should be made by an authorized canadi...
Page 27: Illegal Copying
Quick reference guide page 1-19 we lcom e illegal copying congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. ¾ obligations or securities of the united states go...
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Page 1-20 quick reference guide ¾ copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the copyright office, l...
Page 29: Environmental Compliance
Quick reference guide page 1-21 we lcom e environmental compliance usa energy star as an energy star partner, xerox corporation has determined that (the basic configuration of) this product meets the energy star guidelines for energy efficiency. The energy star and energy star mark are registered un...
Page 30: European Union
Page 1-22 quick reference guide product recycling and disposal if you are managing the disposal of your xerox product, please note that the product contains lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The prese...
Page 31: 2 Product Overview
Quick reference guide page 2-1 2 product overview ¾ introduction .....................................................2-2 ¾ copycentre.....................................................2-3 ¾ workcentre.....................................................2-6 ¾ workcentre pro ..........................
Page 32: Introduction
Page 2-2 quick reference guide introduction your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. There are three models available: ¾ copycentre - a stand-alone digital device capable...
Page 33: Copycentre
Quick reference guide page 2-3 product overview copycentre copycentre options the following options are available for the copycentre: note: to identify which options are compatible with your machine configuration, please refer to “option compatibility” on page 2-5. Document glass cover a flat hinged...
Page 34
Page 2-4 quick reference guide to identify your finisher type and for more information about each finisher, refer to “finishing devices” on page 2-14. Your chosen finisher is fitted instead of the offset catch tray. Hole punch this option is available if your machine is equipped with any of the thre...
Page 35: Option Compatibility
Quick reference guide page 2-5 product overview option compatibility key: z standard { optional - not available copycentre option 32 38 45 55 65 75 document glass cover z z z - - - document handler { { { z z z high capacity feeder { { { { z z offset catch tray { { { { { { basic office finisher { { {...
Page 36: Workcentre
Page 2-6 quick reference guide workcentre workcentre options the following options are available for the workcentre: note: to identify which options are compatible with your machine configuration, please refer to “option compatibility” on page 2-9. Document glass cover a flat hinged cover for the do...
Page 37
Quick reference guide page 2-7 product overview finisher there are 4 finisher types available: - basic office finisher - office finisher - advanced office finisher - professional finisher to identify your finisher type and for more information about each finisher, refer to “finishing devices” on pag...
Page 38
Page 2-8 quick reference guide image overwrite security a security feature which provides on demand image overwrite and immediate image overwrite. Both features offer the ability to overwrite the machine’s hard disk to protect classified or private information. Postscript® emulation allows postscrip...
Page 39: Option Compatibility
Quick reference guide page 2-9 product overview option compatibility key: z standard { optional - not available workcentre option 32 38 45 55 65 75 document glass cover z z z - - - document handler { { { z z z high capacity feeder { { { z z z offset catch tray { { { { { { basic office finisher { { {...
Page 40: Workcentre Pro
Page 2-10 quick reference guide workcentre pro workcentre pro options the following options are available for the workcentre pro: note: to identify which options are compatible with your machine configuration, please refer to “option compatibility” on page 2-13. Document handler feeds up to 75 singl...
Page 41
Quick reference guide page 2-11 product overview - office finisher - advanced office finisher - professional finisher to identify your finisher type and for more information about each finisher, refer to “finishing devices” on page 2-14. Your chosen finisher is fitted instead of the offset catch tra...
Page 42
Page 2-12 quick reference guide xerox standard accounting a tool which can be used by administrators to track the number of copy, print, network scanning, server fax and embedded fax jobs for each user, provided these services are installed on the machine. Usage limits can be applied to users and th...
Page 43: Option Compatibility
Quick reference guide page 2-13 product overview option compatibility key: z standard { optional - not available workcentre pro option 32 38 45 55 65 75 document glass cover - - - - - - document handler z z z z z z high capacity feeder z z z z z z offset catch tray { { { { { { basic office finisher ...
Page 44: Finishing Devices
Page 2-14 quick reference guide finishing devices office finisher basic office finisher advanced office finisher professional finisher (with booklet maker) stacker tray booklet maker tray top tray stacker trays top tray stacker tray top tray stacker tray top tray.
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Quick reference guide page 2-15 product overview basic office finisher holds up to 250 sheets of paper in the top tray, and up to 1000 sheets in the stacker tray. The stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the basic office fini...
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Page 2-16 quick reference guide.
Page 47: 3 Getting Started
Quick reference guide page 3-1 3 getting started ¾ control panel overview ..................................3-2 ¾ power on or off ..............................................3-3 ¾ loading paper ................................................3-4 ¾ making copies .......................................
Page 48: Control Panel Overview
Page 3-2 quick reference guide control panel overview note: the touch screen displayed is for a fully configured workcentre pro. Pause temporarily stops the current job. Interrupt temporarily stops the current job to allow a priority job to be run. Features displays the job features on the screen. P...
Page 49: Power On Or Off
Quick reference guide page 3-3 getting s tarte d power on or off ¾ if [power down] is selected the power down confirmation screen displays a warning that data may be lost if the machine is powered down. Note: confirmation of this screen will result in the deletion of any jobs currently in the queue....
Page 50: Loading Paper
Page 3-4 quick reference guide loading paper 1 ¾ open the required paper tray. Note: paper trays 1 and 2 are fully adjustable for all stock sizes between 8.5 x 5.5" and 11 x 17". Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either a4 or 8.5 x 11" long edge feed paper o...
Page 51: Making Copies
Quick reference guide page 3-5 getting s tarte d making copies copy features include... ¾ producing stapled or hole drilled sets, if there is a finisher available ¾ image quality adjustment ¾ auto reduce/enlarge ¾ copying mixed size originals ¾ adding printed or blank dividers into transparency sets...
Page 52: Sending An Embedded Fax
Page 3-6 quick reference guide sending an embedded fax embedded fax is an optional walk up fax feature on your machine. If the basic fax screen matches that displayed in step 2 then embedded fax is enabled. Please contact your system administrator for more information. Note: both embedded and server...
Page 53: Sending A Server Fax
Quick reference guide page 3-7 getting s tarte d sending a server fax server fax is an optional feature which is only available on the workcentre pro. If the basic fax screen matches that displayed in step 2 then server fax is enabled. Please contact your system administrator for more information. N...
Page 54: Sending An Internet Fax
Page 3-8 quick reference guide sending an internet fax internet fax is an optional feature which is only available on the workcentre pro. Please contact your system administrator for more information. Internet fax features include... ¾ setting up a public or internal address book ¾ adjusting the res...
Page 55
Quick reference guide page 3-9 getting s tarte d scanning a document to a file network scanning is only available on the workcentre pro. Please contact your system administrator for more information. Network scanning features include... ¾ adjusting the image output requirements ¾ adjusting the resol...
Page 56: Sending An E-Mail
Page 3-10 quick reference guide sending an e-mail e-mail is an optional feature which is only available on the workcentre and workcentre pro. Please contact your system administrator for more information. E-mail features include... ¾ setting up a public or internal address book ¾ adjusting the resol...
Page 57: Printing From A Pc
Quick reference guide page 3-11 getting s tarte d printing from a pc if your machine is connected to a network, documents can be printed directly from your pc using the centreware print driver supplied. The print driver must be loaded on each pc which uses the machine for printing. Print features in...
Page 58: Sending A Lan Fax
Page 3-12 quick reference guide sending a lan fax lan fax is an optional feature which is only available on the workcentre pro. Please contact your system administrator for more information. Lan fax features include... ¾ creating a phone book ¾ confirmation sheet ¾ send speed ¾ resolution ¾ send tim...
Page 59
Quick reference guide page 3-13 getting s tarte d printing with internet services printing with internet services is available on the workcentre pro, and on the workcentre if the postscript option is installed. Internet services uses a web user interface embedded in the machine to communicate betwee...
Page 60: Logging On / Logging Off
Page 3-14 quick reference guide logging on / logging off if the internal auditron or the optional network accounting has been enabled, a valid user number needs to be entered in order to access the machine functions. The internal auditron automatically tracks copy jobs for billing purposes, as well ...
Page 61: Customizing Your Machine
Quick reference guide page 3-15 getting s tarte d customizing your machine your machine can be customized to suit your working environment and practices. The system management tools enable your system or machine administrator to set-up, customize and maintain the machine. After your machine is insta...
Page 62: Further Assistance
Page 3-16 quick reference guide further assistance 1 access the job queue ¾ press the job status button on the control panel. The all incomplete jobs queue displays. ¾ review the status of the job. ¾ select [other queues] to access and review the other queues available. 2 access the online help ¾ pr...
Page 63: 4 Copy
Quick reference guide page 4-1 4 copy ¾ copy ...............................................................4-2 ¾ basic copying.................................................4-3 ¾ image adjustment .........................................4-10 ¾ output format...........................................
Page 64: Copy
Page 4-2 quick reference guide copy thecopy feature is standard on your machine. Access to the copy features is gained using the features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select all services and copy to display th...
Page 65: Basic Copying
Quick reference guide page 4-3 co py basic copying the basic copying tab is the default copy screen. Use the basic copying tab to select the standard features for a copy job. Depending on the options enabled and how your machine has been configured, you may have to select all services and copy to di...
Page 66: Output
Page 4-4 quick reference guide output output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed. Hint: for an explanation of all the finishing devices available refer to “finishing devices” on page 2-14. Options: collated select...
Page 67
Quick reference guide page 4-5 co py collated and uncollated stapled sets will be delivered offset. Note: the staple positions available are dependent on the type of finisher installed. Basic office finisher staples 2 - 30 sheets of 20lb paper. Other finishers staple 2 - 50 sheets of 20lb paper. The...
Page 68: 2-Sided
Page 4-6 quick reference guide 2-sided double-sided copies, ranging in size from 8.5 x 5.5" to 11 x 17" can be made automatically from one or two-sided originals. Options: 1 1 sided use this option for 1 sided originals when 1 sided copies are required. 1 2 sided use this option for 1 sided original...
Page 69: Reduce/enlarge
Quick reference guide page 4-7 co py 2 1 sided, rotate side 2 this option produces 1 sided copies from 2 sided originals and rotates every second side image. It should be used for “head to toe” orientation or calendar style originals, to ensure the output images are all in the same orientation. Redu...
Page 70: Paper Supply
Page 4-8 quick reference guide custom use this option to adjust the height (y) and the width (x) dimensions for reduction or enlargement of each dimension independently. Note: output will not be reduced or enlarged proportionally. Custom options are as follows: paper supply use the paper supply opti...
Page 71
Quick reference guide page 4-9 co py tray 3 holds 2000 sheets of 20lb paper. Weight ranges from 16 - 53lb. The tray can be adjusted to hold either a4 or 8.5" x 11" lef size paper. Tray 4 (optional) use this option to select the paper loaded in tray 4. Tray 4 holds 1600 sheets of 20lb paper. Weight r...
Page 72: Image Adjustment
Page 4-10 quick reference guide image adjustment the image adjustment tab provides copy features used for adjusting the appearance of the copy output. Hint: if some of the copy feature tabs are not displayed, selecting tab 2 displays them. Touch any of the top level buttons to select a feature. To v...
Page 73: Image Quality
Quick reference guide page 4-11 co py image quality use this feature to enhance the quality of your output. Options: original type use this option to enhance the copy quality of the output based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the...
Page 74: More Image Quality
Page 4-12 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the copy. Select a lower s...
Page 75: Bound Originals
Quick reference guide page 4-13 co py bound originals this feature is used to copy pages from bound documents onto separate single- sided or double-sided pages. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align t...
Page 76: Edge Erase
Page 4-14 quick reference guide binding erase erases a specified area from the center of the bound original to eliminate unwanted marks caused by scanning the binding. When left page or right page is selected, between 0 and 1.0" can be erased. When both pages is selected, between 0 and 2.0" can be e...
Page 77: Original Input
Quick reference guide page 4-15 co py original input use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: auto use this option to allow the machine to recognize the size of the originals being fed through the docume...
Page 78: Image Shift
Page 4-16 quick reference guide image shift this feature enables the position of the image on the page to be adjusted. Options: no shift the image position is not adjusted. Auto center use to automatically center the scanned image on the output paper. Margin shift use to create a binding edge for th...
Page 79: Output Format
Quick reference guide page 4-17 co py output format theoutput format tab is used to produce different options for the finished output. Hint: if some of the copy feature tabs are not displayed, selecting tab 2 displays them. Touch any of the top level buttons to select a feature. To view all the opti...
Page 80: Transparencies
Page 4-18 quick reference guide transparencies use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the bypass tray. Transparency jobs will be delivered single-sided, and collated with no finishing. The quantity can only be s...
Page 81: Booklet Creation
Quick reference guide page 4-19 co py booklet creation use this feature to create multipage booklets from a sequential set of either single- sided or double-sided originals. The machine produces 2 sided output automatically, which when folded produces a booklet with all the pages in the correct loca...
Page 82: Multi-Up
Page 4-20 quick reference guide multi-up this feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes. Note: originals must be loaded in the document handler when using this feature. Options: off th...
Page 83: Invert Image
Quick reference guide page 4-21 co py invert image this feature enables mirror image or negative image copies to be produced. Options: mirror image use this option to change the direction of the original image, creating a mirror of the original. This option is primarily used to change the orientatio...
Page 84: Covers
Page 4-22 quick reference guide covers use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orientation as the main body of the job. Hint: covers and inserts can be selected in the same job. Options:...
Page 85: Annotation
Quick reference guide page 4-23 co py cover paper use this option to select the tray required for the cover stock. Annotation use this feature to add a comment, page number and a date to your copy output. Select any or all of the annotation options and specify where on the copy output they should ap...
Page 86
Page 4-24 quick reference guide comment use to add a comment to your copy output. A new or existing comment can be added. Select top or bottom for the comment location and then left, center or right for the comment position. Select the comment required using the up/down scroll buttons or enter a new...
Page 87: Job Assembly
Quick reference guide page 4-25 co py job assembly thejob assembly tab is used to combine multiple documents into a single job, produce a sample set of a job, store the programing of up to 10 jobs and add inserts to your sets. Hint: if some of the copy feature tabs are not displayed, selecting tab 2...
Page 88: Build Job
Page 4-26 quick reference guide build job use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be comple...
Page 89: Sample Set
Quick reference guide page 4-27 co py sample set this feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: off the feature is switched off. On use to enable the sample set feature. One complete set of the job will be printed....
Page 90: Stored Programming
Page 4-28 quick reference guide stored programming use this feature to program up to 10 commonly used programing sequences. For example, combinations of selections such as edge erase and bound originals. The machine stores only the programing features for the job, not the images. Each time a stored ...
Page 91: Inserts
Quick reference guide page 4-29 co py inserts this feature enables different types of stock to be inserted within a set automatically. Up to 40 inserts can be added per copy set. Inserts are useful for separating or highlighting sections and can be blank or printed. Hint: this feature can only be us...
Page 92
Page 4-30 quick reference guide select the paper tray containing the first stock using the insert tray option on the right of the screen. If printing on tab stock and the image requires shifting, use the tab image shift option to enter the shift amount required. Second insert tray if a second stock ...
Page 93: 5 Fax
Quick reference guide page 5-1 5 fax ¾ fax..................................................................5-2 ¾ basic faxing - embedded fax........................5-4 ¾ image adjustment ...........................................5-9 ¾ added fax features .....................................5-14 ¾ ...
Page 94: Fax
Page 5-2 quick reference guide fax fax is an optional feature which may not be available on your machine. There are two types of fax service - embedded fax and server fax. Although both fax services can be installed, only one fax service can be enabled. Your system administrator will set up the defa...
Page 95
Quick reference guide page 5-3 fa x server fax available on the workcentre pro only. Once enabled on your machine, you will be able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your machine to a third party fax server which forw...
Page 96: Basic Faxing - Embedded Fax
Page 5-4 quick reference guide basic faxing - embedded fax the basic faxing tab is the default embedded fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Access to the basic faxing features is gained usi...
Page 97: Dialing Options
Quick reference guide page 5-5 fa x dialing options use the dialing options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad, using the speed dial function or selected from the directory. The directory is a listing of individual o...
Page 98
Page 5-6 quick reference guide send list the send list is used when the fax is being sent to multiple destinations. Fax numbers can be entered into the send list manually using the keypad, using speed dial or by using the directory. The directory stores and displays the fax recipient details. Inform...
Page 99: Resolution
Quick reference guide page 5-7 fa x chain dialing this feature allows users to create a single fax recipient by adding two or more fax numbers together. For example, an area code may be stored separately to the telephone number, chain dialing combines these entries into a single fax number. Chain di...
Page 100: Sides Scanned
Page 5-8 quick reference guide sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: 1 sided use this option for originals that are printed on one side only. 2 sided use this option for orig...
Page 101: Image Adjustment
Quick reference guide page 5-9 fa x image adjustment theimage adjustment tab provides further features that can be applied to your fax job. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for...
Page 102: Image Quality
Page 5-10 quick reference guide image quality use this feature to enhance the quality of the outgoing fax. Options: original type use this option to enhance the quality of the fax based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the lightnes...
Page 103: Original Input
Quick reference guide page 5-11 fa x original input this feature enables users to specify the size of the original document when scanning from the document glass or document handler. The machine uses this information to calculate the size of your original and the scanned image. Options: auto this is...
Page 104: Bound Originals
Page 5-12 quick reference guide bound originals use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align the top of the bou...
Page 105
Quick reference guide page 5-13 fa x binding erase erases a specified area from the center of the bound original to eliminate unwanted marks caused by scanning the binding area. Up to 1.0" can be erased..
Page 106: Added Fax Features
Page 5-14 quick reference guide added fax features the added fax features tab provides further fax features which can be used when transmitting faxes. Note: if the ’more fax features’ tab is displaying, this must be selected to access the added fax features tab. Touch any of the top level buttons to...
Page 107: Transmission Options
Quick reference guide page 5-15 fa x transmission options allows transmission information to be included with your fax job. Options: transmission report this report contains details about the fax together with a reduced copy of the image from the first page. When sending a fax to multiple recipients...
Page 108: Reduce/split
Page 5-16 quick reference guide reduce/split use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machine’s capability. Options: reduce to fit reduces the faxed document to fit the paper size of the receiving fax machine. Split across ...
Page 109: Cover Letter
Quick reference guide page 5-17 fa x cover letter use this option to add a cover letter to your fax job. Users can add text in the ’to’, ’from’ and ’comment’ fields. Note: the cover letter title is added automatically. Options: off the feature is switched off. On use to enable the cover letter featu...
Page 110: Starting Rate
Page 5-18 quick reference guide starting rate use this option to set the transmission speed of your fax job. Options: forced 4800 bps used in areas of low quality communication, when experiencing telephone noise or when fax communications are susceptible to errors. Super g3 (33.6 kbps) determines th...
Page 111: Delayed Send
Quick reference guide page 5-19 fa x delayed send use delayed send to specify a time within the next 24 hours that you want the fax to be transmitted. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone. A 12 or 24 hour clock can ...
Page 112: Fax Reports
Page 5-20 quick reference guide fax reports this feature enables you to obtain hard copy information about the status of the fax feature on your machine. Options: fax reports options are as follows: activity report displays the last 50 fax activities completed on the machine. Dial directory report l...
Page 113: Mailboxes
Quick reference guide page 5-21 fa x mailboxes enabled by your system administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within ...
Page 114: Dial Directory Setup
Page 5-22 quick reference guide dial directory setup use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the send list feature on the basic faxing tab. Dialing groups can also be set up, compri...
Page 115: Advanced Fax Features
Quick reference guide page 5-23 fa x advanced fax features offers advanced features which enable you to transmit large, complex jobs; scan and store fax jobs for retrieval by another fax machine, or poll another fax machine..
Page 116: Build Job
Page 5-24 quick reference guide build job use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be comple...
Page 117: Polling
Quick reference guide page 5-25 fa x polling polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox . Options: store for polling this option allows users to scan documents and store them. When remote m...
Page 118: Basic Faxing - Server Fax
Page 5-26 quick reference guide basic faxing - server fax the basic faxing tab is the default server fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job. Access to the basic faxing features is gained using the...
Page 119: Dialing Options
Quick reference guide page 5-27 fa x dialing options the dialing options area contains a window where the telephone number entered displays. Once displayed, it can be added to a list of destination telephone numbers, a special character can be added, or a list of up to 30 stored telephone numbers ca...
Page 120: Resolution
Page 5-28 quick reference guide phone list the phone list can store up to 30 fax numbers. Enter the fax number and select phone list. Select an empty number and then select enter number in phone list, the number will be stored. Fax numbers in the phone list can be selected to add to the send list. E...
Page 121: Sides Scanned
Quick reference guide page 5-29 fa x sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option for ...
Page 122: More Fax Features
Page 5-30 quick reference guide more fax features the more fax features tab provides additional fax features which can be used with your fax job. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be select...
Page 123: Image Quality
Quick reference guide page 5-31 fa x image quality use this feature to enhance the quality of the outgoing fax. Options: original type use this option to enhance the quality of the fax based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the lig...
Page 124: More Image Quality
Page 5-32 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast adjusts the difference between the image densities within the scanned image. Select a higher setti...
Page 125: Original Input
Quick reference guide page 5-33 fa x original input use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: auto use this option to enable the machine to recognize the size of the originals being fed thro...
Page 126: Delayed Send
Page 5-34 quick reference guide delayed send use delayed send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone.The time to send is added to the job informati...
Page 127: Authentication Mode
Quick reference guide page 5-35 fa x authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within e-mail...
Page 128
Page 5-36 quick reference guide.
Page 129: 6 Internet Fax
Quick reference guide page 6-1 6 internet fax ¾ internet fax.....................................................6-2 ¾ basic settings .................................................6-6 ¾ advanced settings..........................................6-9 ¾ options .........................................
Page 130: Internet Fax
Page 6-2 quick reference guide internet fax internet fax is an optional feature which is only available on the workcentre pro model. This chapter contains information about the options available within internet fax. Internet fax allows you to send your scanned images as an e-mail attachment to a spe...
Page 131: Send:
Quick reference guide page 6-3 internet f a x send: use the send options to enter recipient information. Options: from this option provides information about the sender and is pre-set by the system or the system administrator and cannot be changed. Note: if internet fax is accessed via authenticatio...
Page 132: Manually
Page 6-4 quick reference guide address list displays all the recipient addresses entered for the current internet fax job. Up to 128 recipient’s addresses can be entered in the list. Use the up/down scroll buttons located to the right of the address list to move through the list. Entering an e-mail ...
Page 133: Address Book Types
Quick reference guide page 6-5 internet f a x if one or more matches are found based on the search criteria, the matches display on the touch screen. Use the up/down scroll bars to locate the required recipient. Highlight the recipient in the list and select the add button. Continue this process unt...
Page 134: Basic Settings
Page 6-6 quick reference guide basic settings the basic settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each internet fax original. Touch any of the top level buttons to select a featu...
Page 135: Sides Scanned
Quick reference guide page 6-7 internet f a x sides scanned this feature is used to specify whether the originals are single-sided or double- sided. For 2-sided originals the orientation can also be programed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided us...
Page 136: Original Type
Page 6-8 quick reference guide original type use this feature to select the type of original being scanned. Options: photo & text use for originals containing photographs and text. Photo use for continuous tone photographs or high quality printed half-tone originals. Text use for originals containin...
Page 137: Advanced Settings
Quick reference guide page 6-9 internet f a x advanced settings the advanced settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned internet fax image. Touch any of the top level buttons to select a feature. To view all the options for...
Page 138: Image Quality
Page 6-10 quick reference guide image quality use this feature to enhance the quality of your scanned originals. Options: lighten / darken this option provides controls to adjust the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, press...
Page 139: More Image Quality
Quick reference guide page 6-11 internet f a x more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the output....
Page 140: Original Input
Page 6-12 quick reference guide original input use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. Note: if your m...
Page 141: Resolution
Quick reference guide page 6-13 internet f a x resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 (non- standard) produces the smallest image file size and is recommended for documents which are to be vie...
Page 142: Quality / File Size
Page 6-14 quick reference guide 400x400 (non- standard) recommended for average quality photos and graphics. It produces good quality images and a smaller file size than the 600x600 resolution. 600x600 (non- standard) recommended for use with high quality photos and graphics. It produces the largest...
Page 143: Options
Quick reference guide page 6-15 internet f a x options use this tab to temporarily change the format of the faxed image file, set a reply to address and add a brief message. The acknowledgement report can also be enabled. Touch any of the top level buttons to select a feature. To view all the option...
Page 144: File Format
Page 6-16 quick reference guide file format use the file format option when your job is to be sent with a different file format than that set as the default. Options: multi-page tiff multi-page tagged-image file format. One tiff file containing several pages of scanned images. Pdf portable document ...
Page 145: Acknowledgment Report
Quick reference guide page 6-17 internet f a x acknowledgment report use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: disabled use this option to switch the feature off. Note: ...
Page 146: Reply to
Page 6-18 quick reference guide reply to use the reply to feature to alter the default address to which replies to your internet fax job can be sent. Message body use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-m...
Page 147: Authentication Mode
Quick reference guide page 6-19 internet f a x authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features wit...
Page 148
Page 6-20 quick reference guide.
Page 149: 7 Network Scanning
Quick reference guide page 7-1 7 network scanning ¾ scan................................................................7-2 ¾ network scanning...........................................7-3 ¾ basic settings .................................................7-7 ¾ advanced settings.........................
Page 150: Scan
Page 7-2 quick reference guide scan network scanning is an optional feature which is only available on the workcentre pro model. If network scanning has been enabled, an electronic file can be created from a hard copy original. The scanned document is converted to an electronic file and stored elect...
Page 151: Network Scanning
Quick reference guide page 7-3 network s c annin g network scanning access to the network scanning features is gained using the features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select all services and network scanning to...
Page 152: Repositories
Page 7-4 quick reference guide repositories repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use network scanning your system administrator must set up the repositories available to your machine. The repositories are defined in the...
Page 153: Template Destinations
Quick reference guide page 7-5 network s c annin g template destinations the template destination lists the templates stored on the machine. On installation the factory default template ’default’, in upper case, display in the template destination list. The default template appears at the top of the...
Page 154: Destination Details
Page 7-6 quick reference guide destination details the destination details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template. Note: a...
Page 155: Basic Settings
Quick reference guide page 7-7 network s c annin g basic settings the basic settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each original. Touch any of the top level buttons to select ...
Page 156: 2 Sided Scanning
Page 7-8 quick reference guide 2 sided scanning this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option for ori...
Page 157: Original Type
Quick reference guide page 7-9 network s c annin g original type use this feature to select the type of original being scanned. Options: photo & text use for originals containing photographs and text. Photo use for continuous tone photographs or high quality printed half-tone originals. Text use for...
Page 158: Scan Presets
Page 7-10 quick reference guide scan presets use these options to automatically set the optimum settings for your job. Settings include producing smaller file sizes or delivering the highest quality output. Options: for sharing and printing use this option for normal quality documents. The output fi...
Page 159: Advanced Settings
Quick reference guide page 7-11 network s c annin g advanced settings the advanced settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feat...
Page 160: Image Quality
Page 7-12 quick reference guide image quality use this feature to enhance the quality of your scanned originals. Options: lighten / darken adjusts the lightness or darkness of the output. To darken the output, select the scroll down button. To lighten the output, select the scroll up button. Backgro...
Page 161: More Image Quality
Quick reference guide page 7-13 network s c annin g more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the ou...
Page 162: Original Input
Page 7-14 quick reference guide original input use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. Note: if your m...
Page 163: Edge Erase
Quick reference guide page 7-15 network s c annin g edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: border erase erases equal amounts on all edges of your output image. Up to 2.0"...
Page 164: Resolution
Page 7-16 quick reference guide resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived....
Page 165: Quality / File Size
Quick reference guide page 7-17 network s c annin g quality / file size the quality / file size settings allow you to choose between scan image quality and file size. When you change a setting and select save an override confirmation screen displays. Select ok to confirm the new setting. Note: chang...
Page 166: Options
Page 7-18 quick reference guide options use the features available to temporarily change the format of the scanned image file at the destination server. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be...
Page 167: Document Name
Quick reference guide page 7-19 network s c annin g document name use document name to specify the name of the folder that you want your scanned tiff image stored to, or the file name of your scanned pdf or multi-page tiff images. If file already exists use this option to tell the machine what to do...
Page 168: File Format
Page 7-20 quick reference guide overwrite existing file use this option to replace the existing file that has the same filename as the newly created scanned image file. Do not save use this option to abort the scanning operation if a file with the same name as the newly created scanned image file is...
Page 169: Document Management Fields
Quick reference guide page 7-21 network s c annin g pdf portable document format. Given the right software the recipient of the scanned image can view, print or edit the file, no matter what their computer platform. Document management fields document management fields allows you to enter informatio...
Page 170: Build Job
Page 7-22 quick reference guide build job use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be comple...
Page 171: Refresh Destinations
Quick reference guide page 7-23 network s c annin g refresh destinations select the refresh destinations tab to access the update template list feature. Touch the update template list button if the template has been recently created or modified. The system automatically updates the template list..
Page 172: Authentication Mode
Page 7-24 quick reference guide authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within e-mail, net...
Page 173: 8 E-Mail
Quick reference guide page 8-1 8 e-mail ¾ e-mail..............................................................8-2 ¾ basic settings .................................................8-7 ¾ advanced settings........................................ 8-11 ¾ options ............................................
Page 174: E-Mail
Page 8-2 quick reference guide e-mail e-mail is an optional feature which is only available on the workcentre and workcentre pro. This chapter contains information about the options available within e-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipi...
Page 175: Send:
Quick reference guide page 8-3 e- mai l send: use the send options to enter recipient information. Options: from this option provides information about the sender and is pre-set by the system or the system administrator and cannot be changed. Note: if e-mail is accessed via authentication mode the i...
Page 176: Address List
Page 8-4 quick reference guide remove all use this option to delete all the addresses from the address list. A confirmation pop-up message displays. Scroll buttons use the up/down scroll buttons located to the right of the address list to move through the list. Address list displays all the recipien...
Page 177: Address Books
Quick reference guide page 8-5 e- mai l address books address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - public and internal. When an entry is made in to or cc t...
Page 178: Internal Address Book
Page 8-6 quick reference guide internal address book otherwise known as the ldap (lightweight directory access protocol), the internal address book stores internal company addresses on the company network. The system administrator creates the internal address book. The display of the search results ...
Page 179: Basic Settings
Quick reference guide page 8-7 e- mai l basic settings the basic settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each e-mail original. Touch any of the top level buttons to select a fe...
Page 180: 2 Sided Scanning
Page 8-8 quick reference guide 2 sided scanning this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option for ori...
Page 181: Original Type
Quick reference guide page 8-9 e- mai l original type use this feature to select the type of original being scanned. Options: photo & text use for originals containing photographs and text. Photo use for continuous tone photographs or high quality printed half-tone originals. Text use for originals ...
Page 182: Scan Presets
Page 8-10 quick reference guide scan presets use this feature to enhance the quality of your scanned originals. Options: for sharing and printing use this option for normal quality documents. The output file size will be small. For high quality use this option for high quality documents. This option...
Page 183: Advanced Settings
Quick reference guide page 8-11 e- mai l advanced settings the advanced settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned e-mail image. Touch any of the top level buttons to select a feature. To view all the options for a feature,...
Page 184: Image Quality
Page 8-12 quick reference guide image quality use this feature to enhance the quality of your scanned originals. Options: lighten / darken adjusts the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, press the scroll up button. Backgroun...
Page 185: More Image Quality
Quick reference guide page 8-13 e- mai l more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the output. Selec...
Page 186: Original Input
Page 8-14 quick reference guide original input use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. Note: if your m...
Page 187: Edge Erase
Quick reference guide page 8-15 e- mai l edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: border erase erases equal amounts on all edges of your output image. Up to 2.0" in 0.1" in...
Page 188: Resolution
Page 8-16 quick reference guide resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived....
Page 189: Quality / File Size
Quick reference guide page 8-17 e- mai l quality / file size the quality / file size settings allow you to choose between scan image quality and file size. When you change a setting and select save an override confirmation screen displays. Select ok to confirm the new setting. Note: changing the qua...
Page 190: Options
Page 8-18 quick reference guide options use this feature to change the reply to e-mail address and to identify the file format required for the e-mail scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple o...
Page 191: File Format
Quick reference guide page 8-19 e- mai l file format use the file format option when the job is to be sent with a different file format than that set as the template default. Options: tiff tagged-image file format. A graphic file that can be opened in a variety of graphic software packages across a ...
Page 192: Secure Send
Page 8-20 quick reference guide secure send this feature enables secure sending of your e-mails using a third party secure e- mail server solution. The secure e-mail server ensures that the e-mail transmission cannot be intercepted by an unauthorized recipient. This feature will only be available if...
Page 193: Reply to
Quick reference guide page 8-21 e- mai l reply to use the reply to feature to alter the default address to which replies to an e-mail job can be sent. Message body use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject...
Page 194: Authentication Mode
Page 8-22 quick reference guide authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within e-mail, net...
Page 195: 9 Print
Quick reference guide page 9-1 9 print ¾ introduction to print.........................................9-2 ¾ print driver features.......................................9-3 ¾ print drivers ....................................................9-4.
Page 196: Introduction to Print
Page 9-2 quick reference guide introduction to print the xerox workcentre and workcentre pro printer produces high quality prints from electronic documents. Simply access the printer from your pc application as normal. A print driver converts the code within the electronic document into a language t...
Page 197: Print Driver Features
Quick reference guide page 9-3 print print driver features control options there are a number of options which appear on all of the printer driver screens: ok saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software applicati...
Page 198: Print Drivers
Page 9-4 quick reference guide print drivers the following provides an overview of the features available on the workcentre pro postscript print driver - the appearance of other print drivers may vary. For more information about a specific feature, please refer to the online help facility provided a...
Page 199: Special Pages
Quick reference guide page 9-5 print special pages use this tab to add covers, inserts or exceptions to your print job. Select the covers option to add a front or front and back cover. Select the stock required for the covers and whether they are blank or imaged. Use the inserts option to add additi...
Page 200: Advanced
Page 9-6 quick reference guide advanced select this tab to access the postscript options and advanced programing features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Image options use the options available in this tab...
Page 201: Layout/watermark
Quick reference guide page 9-7 print layout/watermark used to change the layout of a document and add watermarks. Documents can be printed 1 up, 2 up and so on, up to 16 up. Booklets can also be created. Use the watermark option to display, for example, the word draft or confidential across each pag...
Page 202
Page 9-8 quick reference guide.
Page 203: 10 Lan Fax
Quick reference guide page 10-1 10 lan fax ¾ introduction to lan fax ................................10-2 ¾ lan fax setup .............................................10-3.
Page 204: Introduction to Lan Fax
Page 10-2 quick reference guide introduction to lan fax the optional lan fax feature on the workcentre pro print driver enables you to send a fax to any fax machine over the telephone network from your pc or workstation. The document requiring faxing does not have to be printed first, and you can se...
Page 205: Lan Fax Setup
Quick reference guide page 10-3 lan f a x lan fax setup control options there are a number of options which appear on all of the lan fax setup screens: ok saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application i...
Page 206: Fax Recipients
Page 10-4 quick reference guide fax recipients use the fax recipients tab to create a list of recipients for your fax job. Select add fax recipient... And enter the recipient’s details in each field. The name and the fax number must be entered. When entering a new recipient, you are also able to add...
Page 207: Fax Options
Quick reference guide page 10-5 lan f a x fax options use this tab to select the options required for your fax job. A confirmation sheet can be printed to confirm the fax has been sent. A cover sheet with personalised notes can be sent with your fax. Use send speed to select a specific rate at which...
Page 208
Page 10-6 quick reference guide.
Page 209: 11 Maintenance
Quick reference guide page 11-1 11 maintenance ¾ consumables................................................ 11-2 ¾ cleaning the machine ................................... 11-4 ¾ further assistance ........................................ 11-5.
Page 210: Consumables
Page 11-2 quick reference guide consumables consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for xerox consumables, please contact your local xerox representative giving your company name, product numbe...
Page 211: Staple Cartridges
Quick reference guide page 11-3 maintenance staple cartridges if your machine is equipped with a finisheryou will be required to replace the staple cartridge or cartridges when the machine displays a message instructing you to do so. The staple cartridge for the basic office finisher contains 3000 s...
Page 212: Cleaning The Machine
Page 11-4 quick reference guide cleaning the machine warning:when cleaning the machine do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning material...
Page 213: Further Assistance
Quick reference guide page 11-5 maintenance further assistance for any additional help visit our customer web site at www.Xerox.Com or contact the xerox welcome and support center quoting the machine serial number. 1 ¾ press the [machine status] button on the control panel. 2 ¾ the machine informati...
Page 214
Page 11-6 quick reference guide.
Page 215: 12 Troubleshooting
Quick reference guide page 12-1 12 troubleshooting ¾ general .........................................................12-2 ¾ fault clearance ............................................12-3 ¾ xerox welcome and support centre ............12-4 ¾ troubleshooting tips.......................................
Page 216: General
Page 12-2 quick reference guide general a variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • do not position the machine in direct sunlight or near a heat source such as a radiator. • avoid sudden changes in the envir...
Page 217: Fault Clearance
Quick reference guide page 12-3 t roubleshooting fault clearance if you are unable to clear the fault, refer to the next section to contact your local xerox welcome and support centre for assistance. Note: for additional troubleshooting information please refer to the training and information cd (cd...
Page 218: Locating The Serial Number
Page 12-4 quick reference guide xerox welcome and support centre if a fault cannot be resolved by following the touch screen instructions, check the troubleshooting tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the xerox welcome and suppor...
Page 219: Troubleshooting Tips
Quick reference guide page 12-5 t roubleshooting troubleshooting tips for additional troubleshooting information please refer to the training and information cd (cd2), the system administration cd (cd1) or www.Xerox.Com. Power the machine will not power on: ¾ check to see that the machine is not in ...
Page 220: Paper Handling
Page 12-6 quick reference guide paper handling repeated paper jams, misfeeds or multisheet feeds ¾ ensure that the correct paper size is displayed on the touch screen. ¾ ensure that the paper tray is not filled above the max line. ¾ ensure that the edge guides are adjusted to touch the sides of the ...
Page 221: Paper Curls
Quick reference guide page 12-7 t roubleshooting ¾ check that the touch screen is displaying the correct size for the paper in use. ¾ load fresh paper. Repeated check tray messages on the touch screen and the paper is loaded in the tray ¾ adjust the edge guides against the stack of paper in the tray...
Page 222: Output Quality
Page 12-8 quick reference guide the maximum number of sheets is 20 when stapling heavyweight paper. ¾ check the correct option has been selected on the touch screen. ¾ check the touch screen for a fault message indicating no staples. Replace the staple cartridge. ¾ when using large paper, remove any...
Page 223: The Prints
Quick reference guide page 12-9 t roubleshooting streaks, lines, spots, or black, solid, or dotted lines on the prints ¾ clean the document glass and, if using the document handler, also clean the constant velocity transport glass (the thin strip of glass to the left of the document glass), especial...
Page 224: Missing Characters On Output
Page 12-10 quick reference guide ¾ clean the document glass and if using the document handler also clean the constant velocity transport glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Missing characters on output ¾ load fresh paper. ...
Page 225: Touch Screen
Quick reference guide page 12-11 t roubleshooting output does not reflect the selections made on the touch screen ¾ press clear all between jobs. ¾ if a save button displays on the touch screen, ensure save is selected after each selection. Fax the image is reduced on a transmission ¾ confirm the or...
Page 226
Page 12-12 quick reference guide.
Page 227: Index
Quick reference guide page index - i index numerics 2 sided scanning e-mail 8-8 network scanning 7-8 2-sided copy 4-6 a acknowledgment report internet fax 6-17 add file destination network scanning 7-21 added fax features embedded fax 5-14 additional resources 1-3 address list e-mail 8-4 advanced pr...
Page 228
Index - ii quick reference guide copycentre overview 2-3 cover letter embedded fax 5-17 covers copy 4-22 customer replaceable units 11-2 d delayed send embedded fax 5-19 server fax 5-34 destination details network scanning 7-6 dial directory setup embedded fax 5-22 dialling options embedded fax 5-5 ...
Page 229
Quick reference guide index - iii l lan fax options 10-5 lan fax phonebooks 10-5 lan fax preferences 10-5 lan fax recipients 10-4 lan fax setup 10-3 layout/watermark print 9-7 loading paper 3-4 locating the serial number 12-4 logging on / off 3-14 m machine features overview 1-6 mailboxes embedded f...
Page 230
Index - iv quick reference guide resolution e-mail 8-16 embedded fax 5-7 internet fax 6-13 network scanning 7-16 server fax 5-28 s safety 1-9 safety introduction 1-9 sample set copy 4-27 scan 7-2 scan presets e-mail 8-10 network scanning 7-10 scanning a document to a file 3-9 scanning resources netw...