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Xerox DocuMate 272 User Manual

Other manuals for DocuMate 272: User Manual

Summary of DocuMate 272

  • Page 1

    Documate 272 user’s guide scanner.

  • Page 2: Scanner

    Documate 272 scanner user’s guide.

  • Page 3

    Copyright © 2005 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ® is a trademark of xerox corporation in the united states and/or other countries and is used under license. Documate is a trade...

  • Page 4: Table of Contents

    Documate 272 scanner user’s guide iii table of contents table of contents welcome what’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 the xerox documate 272 scanner . . . . . . . . . . . . . . . . . . ....

  • Page 5: Scanning From Paperport

    Table of contents iv documate 272 scanner user’s guide scanning from paperport scanning from the basic interface or advanced interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 scanning from the basic interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 6: Welcome

    Documate 272 scanner user’s guide 1 welcome your new xerox documate 272 scanner can quickly scan single- sided or double-sided stacks of color and black-and-white documents and place their images on your computer. In addition, your scanner includes a card reader that can scan either or both sides of...

  • Page 7

    Welcome 2 documate 272 scanner user’s guide the xerox documate 272 scanner paper guide —holds documents to scan through the document feeder. Adjusts to fit the width. Led number —shows the current scan setting for the simplex and duplex scanning buttons. A scan setting includes resolution, file type...

  • Page 8: What You Need

    Documate 272 scanner user’s guide 3 welcome what you need an ibm-compatible pc with: • a cd-rom drive • an available universal serial bus (usb) port • a pentium ii (or higher) processor or equivalent • microsoft windows operating system: 2000 (service pack 4), me, or xp (service pack 1 and 2) • avai...

  • Page 9: Installation

    Installation 4 documate 272 scanner user’s guide installation installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect and power on the scanner 4. Connect the usb cable to your computer step 1: assemble the scanner to assemble the scanner: 1. Remove all ...

  • Page 10

    Documate 272 scanner user’s guide 5 installation 1. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place. 2. Insert the pins on each side of the output tray into the holes on the scanner. 3. Flip open the extension on the output tray so it is ...

  • Page 11: Step 2: Install The Software

    Installation 6 documate 272 scanner user’s guide step 2: install the software to install the software: 1. Start microsoft windows and make sure no other applications are running. 2. Insert disc 1 into your computer’s cd-rom drive. The cd automatically starts. 3. On the installation menu, select inst...

  • Page 12

    Documate 272 scanner user’s guide 7 installation 4. Make sure the boxes for scansoft paperport , scanner driver , and omnipage pro are checked. If you want to also install the other software, click their boxes as well. 5. Click install now . 6. On the paperport 9.0 welcome window, click next . Insta...

  • Page 13

    Installation 8 documate 272 scanner user’s guide 8. On the customer information window, accept the current values or enter new information, and then click next . 9. On the setup type window, click next . 10. Click install to begin the installation. 11. On the product registration window, do one of t...

  • Page 14

    Documate 272 scanner user’s guide 9 installation 15. On the welcome to the one touch 4.0 setup wizard window, click next . 16. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree, and click next . During installation of the full feature install ...

  • Page 15

    Installation 10 documate 272 scanner user’s guide 18. When you see the “complete the installation by connecting your hardware” window, stop . Do not click ok yet. Leave the window open and proceed to the next section, “step 3: connect and power on the scanner”. Custom installation custom installatio...

  • Page 16

    Documate 272 scanner user’s guide 11 installation to install using the custom install: 1. Choose custom install as your choice of installation. A window appears with the choice of scanner driver options. The options are: • one touch 4.0 with twain and isis (full install) —this is the recommended sel...

  • Page 17

    Installation 12 documate 272 scanner user’s guide 4. When you see the “complete the installation by connecting your hardware” window, stop . Do not click ok yet. Leave the window open and proceed to “step 3: connect and power on the scanner” on page 13. To select another custom installation before c...

  • Page 18

    Documate 272 scanner user’s guide 13 installation step 3: connect and power on the scanner connect the power supply and power cord, and then turn the power on. To connect your xerox documate 272 scanner: 1. Plug the power supply into the power port on the scanner. 2. Plug the power cord into the pow...

  • Page 19

    Installation 14 documate 272 scanner user’s guide step 4: connect the usb cable the xerox documate 272 scanner connects to any available usb port. Check your computer’s manual for usb port locations. 1. Plug the usb cable into the usb port on the scanner and then into a usb port on the computer. The...

  • Page 20

    Documate 272 scanner user’s guide 15 installation your computer then recognizes that a scanner has been plugged into the usb port and automatically loads the appropriate software to run the scanner. Do not proceed until you receive a message that your computer has found the new hardware, or updated ...

  • Page 21

    Installation 16 documate 272 scanner user’s guide 3. Click close on the installation complete window. If you selected omnipage for installation, a window tells you to insert the second cd to install it. 4. Follow the instructions to install omnipage. 5. If you want to install additional applications...

  • Page 22

    Documate 272 scanner user’s guide 17 installation additional applications available with your scanner your scanner includes free, additional applications on the installation cd. 1. To install the other applications on the cd, return to the main menu screen and click install products . You’ll see the...

  • Page 23

    Installation 18 documate 272 scanner user’s guide 4. To get the documentation for each of the additional products, return to the main menu window and click user guides . 5. Click the links of the guides you want. 6. When you’re finished, click exit on the main menu window and save your cd in a safe ...

  • Page 24: Register Your Scanner

    Documate 272 scanner user’s guide 19 installation register your scanner registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Rig...

  • Page 25: Scanning

    Scanning 20 documate 272 scanner user’s guide scanning your xerox documate 272 scanner scans paper documents placed in the document feeder, as well as medical cards and credit cards placed in the card reader. To scan documents, photos, magazine articles, business cards, and other paper items, use th...

  • Page 26: Load and Scan Documents

    Documate 272 scanner user’s guide 21 scanning load and scan documents when you press either the simplex or duplex button, documents are scanned using the scan settings indicated by the led number. The scanned images are then sent to a software application (known as the destination application) on yo...

  • Page 27

    Scanning 22 documate 272 scanner user’s guide 3. Check the led number to make sure you’re using the scan setting you want. To choose a new scan setting, press the destination selector button. 4. To scan a one-sided document, press the simplex button. To scan a two-sided document, press the duplex bu...

  • Page 28

    Documate 272 scanner user’s guide 23 scanning check the scan settings before scanning 1. To check the scan settings before scanning, press, hold down, and then release, either the simplex or duplex button. The one touch button panel appears with the description of the selected settings. This sample ...

  • Page 29

    Scanning 24 documate 272 scanner user’s guide scan from the one touch button panel you can scan from the one touch button panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder. For simplex (one-sided) scans, lo...

  • Page 30

    Documate 272 scanner user’s guide 25 scanning using the one touch button panel the one touch button panel is also your on-screen set of controls for the scanner. The one touch button panel shows information about the scanner and its settings. 1. To open the one touch button panel , click the one tou...

  • Page 31

    Scanning 26 documate 272 scanner user’s guide 5. To navigate through the panel’s three views, click the green arrows at the top of the panel. • the button view is your main scanner control panel. Use it to scan or to see all nine buttons. • the detail view shows the current scan settings for a butto...

  • Page 32

    Documate 272 scanner user’s guide 27 scanning the default one touch settings on your scanner when you receive your scanner, its settings are preconfigured to scan items for various basic tasks, such as email or fax, and then send the scanned image to an appropriate, preselected destination applicati...

  • Page 33

    Scanning 28 documate 272 scanner user’s guide configuring the one touch buttons each one touch button configuration consists of a destination application , a scan configuration , and a document format . The one touch properties window is where you select these three elements for a button. To open th...

  • Page 34

    Documate 272 scanner user’s guide 29 scanning the following example of the one touch window shows the settings for button 2. The button is set to scan with the scan configuration named color document and then open scansoft paperport to display the scanned image. The format and page(s) option is set ...

  • Page 35

    Scanning 30 documate 272 scanner user’s guide select configuration —the list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, color saturation, hue, and gamma. To see a selected scan configuration’s ...

  • Page 36

    Documate 272 scanner user’s guide 31 scanning selecting new settings for a button for each of the nine one touch buttons, you can select a new destination application , scan configuration , and document format . To select new settings for the scanner button: 1. Click the button selection arrows to s...

  • Page 37

    Scanning 32 documate 272 scanner user’s guide to scan in color, select one of the configurations indicated by the small color icon, such as the color document configuration. The scan configuration list is preset for the application you select in the select destination list. If you select a different...

  • Page 38

    Documate 272 scanner user’s guide 33 scanning paperport properties these properties apply to paperport, and are for designating the folder to receive your scanned items. 1. Select the paperport folder where you want the file of the scanned image to be located. 2. Click ok . 3. Click ok or apply on t...

  • Page 39

    Scanning 34 documate 272 scanner user’s guide text documents properties these properties apply to microsoft word, excel, adobe reader, and the other applications indicated by their icons in the list. The properties apply to the ocr settings for the applications. 1. Click in the ocr settings boxes fo...

  • Page 40

    Documate 272 scanner user’s guide 35 scanning 2. To add another application to the list, click the add application button. The add text based link dialog box appears. 3. Click browse to find the application you want to add to the list. When you select the application using the browse button, steps 1...

  • Page 41

    Scanning 36 documate 272 scanner user’s guide image documents properties these properties apply to scansoft omnipage pro 12 that you received with your scanner, plus microsoft paint and other image processing applications. 1. Click in the color document handling settings boxes for the options you wa...

  • Page 42

    Documate 272 scanner user’s guide 37 scanning storage properties these properties apply to the destination application named transfer to storage. If a cd burner is attached to your computer, you also use this dialog box to start the burn to cd process. 1. Click the storage layout options you want. A...

  • Page 43

    Scanning 38 documate 272 scanner user’s guide email properties these properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft outlook and aol version 9 accept direct attachment of documents to a blank email message as soon...

  • Page 44

    Documate 272 scanner user’s guide 39 scanning 5. Select the options for color document handling. Convert bitmaps using screen resolution —use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolu...

  • Page 45

    Scanning 40 documate 272 scanner user’s guide because jpeg image files can be reduced in size, the jpeg format is often used for images on web pages, or if file size might be a problem when electronically sending the files. Jpeg files are reduced in size by lowering their image quality, and you can ...

  • Page 46

    Documate 272 scanner user’s guide 41 scanning text formats selecting the text format option also selects ocr processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text...

  • Page 47

    Scanning 42 documate 272 scanner user’s guide 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the one touch properties window. Other buttons that have a text option selected as the page format are not affected...

  • Page 48

    Documate 272 scanner user’s guide 43 scanning the ocr options provide a series of selections for the ocr feature when you scan text. This menu option is only available if you have installed omnipage pro 12 on your computer. See “selecting omnipage ocr options” on page 56 for details. Note that the o...

  • Page 49

    Scanning 44 documate 272 scanner user’s guide to select options: 1. Open the one touch properties window and click the options tab. 2. Click the menu arrow and choose the button for new options. 3. Select button options as described below. Show all destinations —this option selects all the destinati...

  • Page 50

    Documate 272 scanner user’s guide 45 scanning • pdf applications are for documents scanned to pdf format. • email includes microsoft outlook and other email applications. If you are using microsoft outlook or aol version 9.0 (or later) your scanned documents are added to a blank email message. • sto...

  • Page 51

    Scanning 46 documate 272 scanner user’s guide creating a new scan configuration the scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can...

  • Page 52

    Documate 272 scanner user’s guide 47 scanning 5. Select scan settings for the new scan configuration. Mode —select a scanning mode: • black&white to scan in black and white. For example, letters and memos are usually scanned in black and white. This scan mode produces the smallest file size. • grays...

  • Page 53

    Scanning 48 documate 272 scanner user’s guide brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more difference between the lighter and darker shades in the image. Drag the sliders ...

  • Page 54

    Documate 272 scanner user’s guide 49 scanning • straighten image —select this option to let the scanner automatically determine if a page is skewed, and then straighten its image. The scanner detects page edges and can sense when the page is fed through at an angle. However, if the page is fed throu...

  • Page 55

    Scanning 50 documate 272 scanner user’s guide • color filter —color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the tex...

  • Page 56

    Documate 272 scanner user’s guide 51 scanning the device settings tab a device settings tab appears on the scan configurations dialog box when your selected destination application sends the scanned image to a printer, fax application, or other device. You use the options on the device settings tab ...

  • Page 57

    Scanning 52 documate 272 scanner user’s guide the storage options tab (archive) a storage options tab appears on the scan configurations dialog box when the selected destination application is set as transfer to storage. You use the options on this tab to select where you want to save your scanned i...

  • Page 58

    Documate 272 scanner user’s guide 53 scanning editing or deleting scan configurations to edit or delete a scan configuration: 1. Open the one touch properties window. 2. Select the scan configuration you want to edit or delete. 3. To delete the configuration, click the delete button. 4. To edit the ...

  • Page 59

    Scanning 54 documate 272 scanner user’s guide configuring before scanning you can manually configure the scan settings before beginning the scanning process. In that case, you select configure before scan as the scan setting. When you press a scan button, one of the scanning interfaces appears for y...

  • Page 60

    Documate 272 scanner user’s guide 55 scanning scanning with optical character recognition (ocr) optical character recognition (ocr) is like a printer in reverse. Instead of printing what’s on the screen onto paper, ocr converts text and numbers on a scanned page into editable text and numbers. You c...

  • Page 61

    Scanning 56 documate 272 scanner user’s guide 2. To scan from the one touch button panel, click the one touch icon in the windows system tray, click the arrows to see button 6, then click button 6. Your scanned pages appear in the destination application with their text ready for editing and other t...

  • Page 62

    Documate 272 scanner user’s guide 57 scanning 5. Choose ocr options from the menu. The omnipage ocr options window opens with the ocr tab selected. 6. Choose the options you want from the ocr window. Languages in document —select the language(s) in the documents to be scanned. These are the language...

  • Page 63

    Scanning 58 documate 272 scanner user’s guide can also add names that you expect to be in the documents too. That way, when the ocr process proofreads the text, names will not be considered misspelled words.You can create multiple user dictionaries. Click the menu arrow and select a user dictionary ...

  • Page 64

    Documate 272 scanner user’s guide 59 scanning click the font matching button to see the font matching dialog box. The list on the left are the fonts available on your computer system. The list on the right are the fonts that will be used by the ocr process to recognize the text in your documents. If...

  • Page 65

    Scanning 60 documate 272 scanner user’s guide automatically correct page orientation —select this option to have the ocr process check orientation and automatically rotate an improperly oriented page image by 90, 180 or 270 degrees prior to recognition. All pages are automatically straightened (de-s...

  • Page 66

    Documate 272 scanner user’s guide 61 scanning automatic —choose this option to let the ocr process determine the layout of the pages. It is the fastest type of format processing. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns...

  • Page 67

    Scanning 62 documate 272 scanner user’s guide true page (tp) —this output format keeps the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True page is offered only for target applications capable of handling the formatting. True page form...

  • Page 68

    Documate 272 scanner user’s guide 63 scanning the settings for the button (button 8 in this example) now show your page format selection. 6. Choose a scan configuration. 7. Click apply or ok . 8. Now scan with that button and the scanned document will be in the spdf or npdf format that was selected ...

  • Page 69

    Scanning 64 documate 272 scanner user’s guide 12. Enter the text you want to find, and click the find button. See the adobe acrobat user manual for more about finding text in a pdf file, or about editing pdf text. Scan and burn to a cd if you have a cd burner attached to your computer, you can scan ...

  • Page 70

    Documate 272 scanner user’s guide 65 scanning 8. On the one touch window, make sure that the burn to cd destination application is still selected and click the properties button. The one touch 4.0 link properties window appears, 9. Make sure a cd is in the cd burner. 10. Click the burn to cd button....

  • Page 71

    Scanning 66 documate 272 scanner user’s guide 3. Select still image client as the destination application. Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document. 4. Choose ...

  • Page 72

    Documate 272 scanner user’s guide 67 scanning creating an html web page from your scanned documents if you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable ...

  • Page 73

    Scanning 68 documate 272 scanner user’s guide 7. Now on the one touch button panel, click button 6 (or if you used another button, click it). When scanning is finished, the document is first converted to editable text using the ocr process, and then is converted into an html format. Microsoft intern...

  • Page 74

    Documate 272 scanner user’s guide 69 scanning transferring scanned documents to storage with the transfer to storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any oth...

  • Page 75

    Scanning 70 documate 272 scanner user’s guide to use ocr before transferring to storage if the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the ocr process prior to being stored. 1. Open the one touch properties window. 2. Using the arr...

  • Page 76

    Documate 272 scanner user’s guide 71 scanning checking the hardware and setting the lamp power saving 1. Right-click on the one touch icon and choose show hardware from the pop-up menu. You can also click the scanner icon at the top of the one touch button panel. If the hardware view of the panel is...

  • Page 77

    Scanning 72 documate 272 scanner user’s guide 2. Click the properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 10 minutes to a maximum of 10 hours. 3. Click the arrow...

  • Page 78: Scanning From Paperport

    Documate 272 scanner user’s guide 73 scanning from paperport scanning from paperport instead of using the scanner buttons or the one touch button panel to scan, you can scan from paperport. You scan from paperport using the basic interface, advanced interface, or the windows image acquisition (wia)....

  • Page 79

    Scanning from paperport 74 documate 272 scanner user’s guide scanning from the basic interface or advanced interface the instructions in this section are for scanning from the paperport desktop using the basic interface or advanced interface. To scan an item from paperport: 1. From the windows start...

  • Page 80

    Documate 272 scanner user’s guide 75 scanning from paperport 3. From the scanner list, choose twain: xerox documate 272 . 4. In the “scan what?” section, choose to scan a document or photograph . If you want to change the format of the scanned item’s file name or file type before you start scanning,...

  • Page 81

    Scanning from paperport 76 documate 272 scanner user’s guide to select settings: 1. Click settings on the scan pane before clicking the scan button. The settings dialog box appears. When the scan tab is selected, as shown above, the dialog box shows information about the scan. 2. Click the output ta...

  • Page 82

    Documate 272 scanner user’s guide 77 scanning from paperport to name each item by the date when it is scanned, click the menu arrow and choose one of the date formats, such as march 4, 2001. From then on each scanned item is named on the date when it is scanned, and numbered sequentially, may 23, 20...

  • Page 83

    Scanning from paperport 78 documate 272 scanner user’s guide scanning from the basic interface the basic interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the scan button on the basic interface (not o...

  • Page 84

    Documate 272 scanner user’s guide 79 scanning from paperport 5. To preview the item with the new settings, place the document into the adf again and click the preview button again on the basic interface. 6. When you are satisfied with the preview image, place the document into the adf again and clic...

  • Page 85

    Scanning from paperport 80 documate 272 scanner user’s guide the single page items check box the single page items check box (on the paperport desktop scan pane) provides the option to add additional items to a scanning job. If the check box is selected, scanned items immediately appear on the paper...

  • Page 86

    Documate 272 scanner user’s guide 81 scanning from paperport scanning from the advanced interface the advanced interface has more options for scanning. 1. Open the basic interface as described in the section “to scan an item from paperport:” on page 74. 2. Click the advanced interface button on the ...

  • Page 87

    Scanning from paperport 82 documate 272 scanner user’s guide • grayscale scans the image using up to 256 true shades of gray. Use this setting to scan black and white photographs and other higher quality black and white images. You can also scan a color photo with this setting to turn its colors int...

  • Page 88

    Documate 272 scanner user’s guide 83 scanning from paperport 10. When you’re finished scanning items, click done to close the advanced interface. A scan progress window opens, then when scanning is finished, a thumbnail of the scanned image appears on the paperport desktop. If you’re scanning multip...

  • Page 89

    Scanning from paperport 84 documate 272 scanner user’s guide load and scan credit cards and identification cards you can scan cards from software that supports the twain interface. The following steps show how to scan a card from the paperport software that you received with your scanner. 1. Insert ...

  • Page 90

    Documate 272 scanner user’s guide 85 scanning from paperport 3. On the advanced interface choose card reader-simplex (one-sided) or card reader-duplex (two-sided) from the drop- down menu. 4. Click the preview button to preview the card’s image before scanning. 5. Review the image to determine if ad...

  • Page 91

    Scanning from paperport 86 documate 272 scanner user’s guide adjusting the image with the advanced interface you can adjust the scan settings on the advanced interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the advanced inter...

  • Page 92

    Documate 272 scanner user’s guide 87 scanning from paperport the following figure shows an example of the advanced interface if you click the resolution setting in the list, or click the resolution button. Note: the information in the scan settings list and the options you select on the various sett...

  • Page 93

    Scanning from paperport 88 documate 272 scanner user’s guide the following figure shows the resolution options. Note: the location of various buttons on the panels may be slightly different on your advanced interface window. The appearance of the window depends on your monitor’s screen resolution. T...

  • Page 94

    Documate 272 scanner user’s guide 89 scanning from paperport adjusting the brightness and contrast sometimes an item is scanned with the brightness and contrast set to be too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. The f...

  • Page 95

    Scanning from paperport 90 documate 272 scanner user’s guide adjusting gamma, saturation, and color hue if you’re using the color configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and ...

  • Page 96

    Documate 272 scanner user’s guide 91 scanning from paperport the following figure shows the input size options. To set the image size: 1. Select the image size from the menu. The dotted outline shows the selected area in the image. The following figure shows an example of a manually selected area. T...

  • Page 97

    Scanning from paperport 92 documate 272 scanner user’s guide you can now move or resize the outline to select the specific area you want to scan. 2. To move the dotted outline, put the pointer in the selected area and drag the mouse. 3. To resize the selected area, put the pointer on a dotted line a...

  • Page 98

    Documate 272 scanner user’s guide 93 scanning from paperport creating a new advanced interface profile you cannot change the settings of the preset profiles in the advanced interface. However you can create new profiles and save them for future use. To create a new profile: 1. On the advanced interf...

  • Page 99

    Scanning from paperport 94 documate 272 scanner user’s guide display the device configuration 1. Click the device configuration button. The device configuration window shows the information about your scanner. See the section “checking the hardware and setting the lamp power saving” on page 71 for m...

  • Page 100

    Documate 272 scanner user’s guide 95 scanning from paperport scanning with the windows image acquisition microsoft windows includes its own set of options for acquiring images from scanners, digital cameras, and other digital devices. Windows image acquisition (wia) options as described below. To sc...

  • Page 101

    Scanning from paperport 96 documate 272 scanner user’s guide • when the check box is not selected, all pages in the document feeder are scanned, but not placed on the paperport desktop until you indicate the scanning job is finished. 7. Click the scan button in the scan pane. The scan window opens. ...

  • Page 102

    Documate 272 scanner user’s guide 97 scanning from paperport 13. If the single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. 14. On the paperport - scan message box, click done. Fine tuning your scans you can select new settings befor...

  • Page 103

    Scanning from paperport 98 documate 272 scanner user’s guide 2. Select the options for scanning. Brightness and contrast —drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The contrast setting does not apply to the setting black and white picture or te...

  • Page 104

    Documate 272 scanner user’s guide 99 scanning from paperport scanning with the isis interface the isis interface for scanning appears when you scan with a button that has configure before scan set as the configuration, and isis selected as the interface to use. Isis is selected by right-clicking on ...

  • Page 105

    Scanning from paperport 100 documate 272 scanner user’s guide when you press the button to scan, the one touch isis scan window opens. Use this window to select scanning options and start the scanner. 1. Click the button most appropriate for the item you’re scanning. 2. Click preview one to preview ...

  • Page 106

    Documate 272 scanner user’s guide 101 scanning from paperport adjusting the isis scan settings you can adjust the scan settings for the selected type of scan. To adjust the color document, grayscale, or text document settings: 1. Click the color document button, the grayscale document button, or the...

  • Page 107

    Scanning from paperport 102 documate 272 scanner user’s guide to adjust the custom document settings: 1. Click the custom document button and click the define button. The dialog box for custom settings appears. Mode —click the arrow and choose a scan mode. Black and white —the scanning pixels are al...

  • Page 108

    Documate 272 scanner user’s guide 103 scanning from paperport page size —click the menu arrow and choose a page size. Your xerox documate 272 scanner can scan a page up to 8.5" x 14". Brightness —drag the sliders or click the arrows to the right or left to adjust the brightness in small increments. ...

  • Page 109

    Scanning from paperport 104 documate 272 scanner user’s guide scanning from isis in other applications you can also use the isis interface from quickscan 3.X that you received with your scanner. The quickscan 3.X software is on the disc 1 cd. Note that the isis interface for the other applications m...

  • Page 110: Maintenance

    Documate 272 scanner user’s guide 105 maintenance maintenance this section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the automatic document feeder you may need to clean the adf feed mechanism if your documents do not feed ea...

  • Page 111: Clearing Paper Jams

    Maintenance 106 documate 272 scanner user’s guide clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the adf cover release on the top-left of the scanner body to open t...

  • Page 112

    Documate 272 scanner user’s guide 107 maintenance replacing the adf pad assembly the adf pad spring may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the adf is an indication that the pad spring may be wearing out. See the “xerox documate 272 scanner p...

  • Page 113: Troubleshooting

    Maintenance 108 documate 272 scanner user’s guide troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation cd. The readme file contains additional information that may help you diagnose problems with the scanner. If you...

  • Page 114

    Documate 272 scanner user’s guide 109 maintenance problem: i got the error message: paperport cannot allocate enough memory to perform internal critical operations. What do i do? Close any other active applications so that additional memory is available. If you click continue, paperport moves the fi...

  • Page 115

    Maintenance 110 documate 272 scanner user’s guide error code problem description solution 0 scanner is not connected to the computer. (the led does not flash “e” and the status light remains green.) a cable may be loose. Check that the scanner’s cables are correctly attached to the computer. If the ...

  • Page 116: Uninstalling Your Scanner

    Documate 272 scanner user’s guide 111 maintenance uninstalling your scanner to uninstall the documate 272 scanner, remove the one touch software first, and then remove paperport, or other scanner software. Step 1: uninstalling the scanner and one touch software 1. On the windows taskbar, click start...

  • Page 117

    Maintenance 112 documate 272 scanner user’s guide step 2: uninstalling the paperport software to uninstall paperport 9 from windows me: 1. On the windows taskbar, click start , point to settings , and then click control panel . 2. Double-click the add/remove programs icon. 3. On the add/remove progr...

  • Page 118

    Documate 272 scanner user’s guide 113 maintenance xerox documate 272 scanner specifications optical resolution 600 x 1200 dpi bit depth 48-bit color (internal) maximum item size 8.5” x 14” minimum item size 3.5” x 2” (automatic document feeder) scan method automatic document feeder (adf) adf specifi...

  • Page 119

    Maintenance 114 documate 272 scanner user’s guide xerox documate 272 scanner parts list please use the following part names and numbers when ordering replacements for your scanner. Part name part number paper guide 57-0104-000 output tray 57-0105-000 adf pad 57-0103-000 ac power cord 35-0071-000 pow...

  • Page 120: Appendix A Notices

    Documate 272 scanner user’s guide 115 appendix a notices it’s illegal in the usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations o...

  • Page 121: It’S Illegal In Canada

    116 documate 272 scanner user’s guide 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the c...

  • Page 122

    Documate 272 scanner user’s guide 117 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the queen’s printer for canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or design...

  • Page 123: Energy Star For The Usa

    118 documate 272 scanner user’s guide this equipment has been certified to comply with the limits for a class b computing device, pursuant to fcc rules. In order to maintain compliance with fcc regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or un...

  • Page 124: Index

    Documate 272 scanner user’s guide 119 index numerics 24-bit color 102 256-level gray 102 a adf cleaning 105 adf pad assembly replace 107 advanced interface 74, 81 adjust settings 86 new profile 93 profile 93 advanced properties 97 advanced settings 50 aol version 9 38 archive button 69 aspect ratio ...

  • Page 125

    Index 120 documate 272 scanner user’s guide grayed out options 29, 101 grayscale 47, 82 grayscale document button 101 h halftone 102 help 3, 80 htm file format 42 html document 42 html page 68 html web page 67 hue 50 i image blur 88 preview 82, 85 image documents properties 36 image editors 44 image...

  • Page 126

    Documate 272 scanner user’s guide 121 index q quickscan 99, 104 r reject character 58 resolution 47, 87, 98, 101 rich text format 42 rtf file format 42 ruler units 92 s saturation 50, 90 scan card 84 file name 79 from paperport 73 multiple pages 79 paperport desktop 79 scan configuration 28 scan fil...

  • Page 127

    Index 122 documate 272 scanner user’s guide.

  • Page 128

    05-06 71 -000