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Xerox DocuMate 3125 User Manual

Other manuals for DocuMate 3125: Scanning Manual, User Manual, User Manual, User Manual

Summary of DocuMate 3125

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    Xerox ® documate ® 3125 one touch 4.6 october 2011 05-0836-100 user’s guide.

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    Design © 2011 xerox corporation. All rights reserved. Xerox®, xerox and design® and documate® are registered trademarks of xerox corporation in the united states and/or other countries. Br373 content © 2011 visioneer, inc. All rights reserved. The visioneer brand name and onetouch® logo are register...

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    Xerox documate 3125 user’s guide 3 table of contents 1 safety safety introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 operational safety information . . . . . . . . ....

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    Xerox documate 3125 user’s guide 4 redaction settings tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 file formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Table of contents xerox documate 3125 user’s guide 5 choosing twain or wia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

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    Xerox documate 3125 user’s guide 6 product recycling & disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 usa & canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Xerox documate 3125 user’s guide 7 1 safety this chapter includes: • safety introduction on page 8 • operational safety information on page 9 • electrical information on page 10 • emergency power off on page 11 • maintenance information on page 12 • product safety certification on page 13 • environm...

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    Xerox documate 3125 user’s guide 8 safety introduction notices and safety please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your xerox product and supplies have been designed and tested to...

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    Xerox documate 3125 user’s guide 9 operational safety information your xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued sa...

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    Xerox documate 3125 user’s guide 10 electrical information warning - electrical safety information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please co...

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    Xerox documate 3125 user’s guide 11 emergency power off if any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized xerox service representative to correct the problem: • the equipment emits unusual...

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    Xerox documate 3125 user’s guide 12 maintenance information 1. Any operator product maintenance procedures will be described in the user documentation supplied with the product. 2. Do not carry out any maintenance on this product which is not described in the customer documentation. 3. Do not use ae...

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    Xerox documate 3125 user’s guide 13 product safety certification this product is certified by the following agency using the safety standards listed: agency standard underwriters laboratories inc. Ul60950-1 (usa) csa 22.2 no. 60950-1 (canada) tuv iec 60950-1.

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    Xerox documate 3125 user’s guide 14 environmental health and safety contacts contact information for more information on environment, health, and safety in relation to this xerox product and supplies, please contact the following customer help lines: usa & canada: 1-800-828-6571 europe: +44 1707 353...

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    Xerox documate 3125 user’s guide 15 2 welcome this chapter includes: • what’s in the box on page 16 • system requirements on page 17 • documentation on page 18 • the xerox documate 3125 scanner on page 19 your new xerox scanner can quickly scan stacks of single-sided or double-sided pages and place ...

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    Xerox documate 3125 user’s guide 16 what’s in the box before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Xerox documate 3125 scanner quick install guide technical support card windows™ installation disc usb cable pow...

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    Xerox documate 3125 user’s guide 17 system requirements pentium 4 pc or amd equivalent with: • a dvd-rom drive • an available universal serial bus (usb) port • microsoft ® windows ® operating system: windows xp (service pack 1 and 2), windows vista, or windows 7 the scanner is compatible with servic...

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    Xerox documate 3125 user’s guide 18 documentation the following documentation is provided with your scanner: • quick install guide —abbreviated installation instructions. • scanner user’s guide —on the installation disc; contains detailed installation, scanning, configuration, and maintenance inform...

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    Xerox documate 3125 user’s guide 19 the xerox documate 3125 scanner input tray —holds the documents in the automatic document feeder for scanning. Paper guides —guides adjust to support various document widths. Automatic document feeder —feeds documents through the scanner during scanning. Pull to o...

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    Xerox documate 3125 user’s guide 20

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    Xerox documate 3125 user’s guide 21 3 scanner setup this chapter includes: • unpack and assemble the scanner on page 22 • connect the scanner power cord on page 24.

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    Xerox documate 3125 user’s guide 22 unpack and assemble the scanner 1. Remove the scanner from its protective foam and plastic bag. 2. Remove any shipping tape from the scanner, input tray and output tray. 3. Lift the input tray up from the scanner..

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    Xerox documate 3125 user’s guide 23 4. Pull the output tray down from the scanner body. It will snap in place when it is down all the way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in th...

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    Xerox documate 3125 user’s guide 24 connect the scanner power cord note: only use the power supply (heg42-240200-7l made by hitron or da-24c24 made by apd) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 1. Plug the power sup...

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    Xerox documate 3125 user’s guide 25 4 installation this chapter includes: • before you begin on page 26 • install the software and connect the scanner on page 27 • register your scanner on page 33 • installing additional applications on page 34 • view the user guides on page 35.

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    Xerox documate 3125 user’s guide 26 before you begin please make sure of the following before you begin installation: • if you are prompted to reboot during installation, please select "no". Finish installing the rest of the software, then close all open windows and reboot your computer. • the infor...

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    Xerox documate 3125 user’s guide 27 install the software and connect the scanner the installation disc contains the necessary driver, and scanning software, to use your xerox scanner. To install the software: 1. Start microsoft windows and make sure that no other applications are running. 2. Insert ...

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    Xerox documate 3125 user’s guide 28 5. On the main nenu, select install products . 6. Make sure the boxes for scanner driver and visioneer one touch are selected, as well as any other applications you want to install. 7. Click install now . Note: the software provided with your scanner may differ sl...

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    Xerox documate 3125 user’s guide 29 installing the scanner driver the scanner driver installation will start first. 1. The welcome to the xerox documate setup wizard opens. 2. Click next . 3. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree t...

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    Xerox documate 3125 user’s guide 30 connect the usb cable and turn on the power 1. Remove any tape from the usb cable. 2. Plug the usb cable into the usb port on the scanner then into a usb port on the computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do ...

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    Xerox documate 3125 user’s guide 31 4. When you’re certain that the software has completely loaded, return to the “complete the installation by connecting your hardware” window. 5. Click ok to complete the installation process. 6. Click close on the installation complete window to close and exit the...

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    Xerox documate 3125 user’s guide 32 installing visioneer one touch the visioneer one touch software installation will start automatically after you click close on the driver installation complete window. One touch is the software needed for the buttons on the scanner to work. 1. Click next on the we...

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    Xerox documate 3125 user’s guide 33 register your scanner registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: you will need an active intern...

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    Xerox documate 3125 user’s guide 34 installing additional applications your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s main menu and click install products . 2. Select the additional applications you want to install, then click install now...

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    Xerox documate 3125 user’s guide 35 view the user guides 1. Return to the disc’s main menu and click on user guides . The user guides are in adobe® pdf format. If you need to, click install adobe reader to install it now. Follow the instructions on the installation windows. If your computer already ...

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    Xerox documate 3125 user’s guide 36 4. When you’re finished, click main menu to return to the main menu window and click exit . 5. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your xerox documate 3125 is ready to scan..

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    Xerox documate 3125 user’s guide 37 5 loading documents to scan this chapter includes: • scanning from the automatic document feeder (adf) on page 38 • scanning interfaces on page 40 this chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as describ...

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    Xerox documate 3125 user’s guide 38 scanning from the automatic document feeder (adf) 1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page feeding and paper jams. • if the edges of the paper are curled or folded, flatten them as much as possible. • fan the e...

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    Xerox documate 3125 user’s guide 39 3. Load the documents face down with their tops into the automatic document feeder. 4. You can now scan the documents using the scanner buttons, one touch, or one of the other scanning interfaces..

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    Xerox documate 3125 user’s guide 40 scanning interfaces if you selected the recommended installation, then you have several different options to scan with your xerox documate 3125 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • one to...

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    Xerox documate 3125 user’s guide 41 6 scanning and configuring one touch this chapter includes: • default one touch settings on page 43 • scan from the one touch button panel on page 44 • changing the button settings on page 46 • selecting options for one touch on page 48 • scan configurations on pa...

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    Xerox documate 3125 user’s guide 42 the one touch button panel, that you see on the computer screen, shows the pre-set function for each button (such as email) and the icon of the destination (called the destination application) where the images will be sent when scanning is finished. The one touch ...

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    Xerox documate 3125 user’s guide 43 default one touch settings when you installed the scanner, the software configured each one touch button with appropriate settings consisting of: a destination application, a scan configuration, and a file format. The button names, such as email or copy, indicate ...

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    Xerox documate 3125 user’s guide 44 scan from the one touch button panel scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the destination application indicated by the button’s icon. To scan from ...

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    Xerox documate 3125 user’s guide 45 • scanner icon—click to open the scanner’s hardware properties. • red “x”—click to close the one touch panel. The button view • left-click on a destination application icon to start scanning. • right-click on a destination application icon to open the one touch pr...

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    Xerox documate 3125 user’s guide 46 changing the button settings 1. Click on the one touch icon. 2. Right-click a button on the one touch button panel. 3. The one touch properties window opens. The one touch properties window will also open when you press, hold down for 3 seconds, and release a scan...

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    Xerox documate 3125 user’s guide 47 the scanner scans and sends the image to the selected destination, with the file format and scan configuration you specified. Properties button—displays a window for selecting properties for a destination. This button is disabled if the selected destination applic...

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    Xerox documate 3125 user’s guide 48 selecting options for one touch use the options tab to configure how one touch works with the selected button, such as which destinations are available, or what the file name should be. Select button —click the down arrow and select the button for which you want t...

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    Xerox documate 3125 user’s guide 49 enable scanning to multiple destinations —select this option to allow for multiple destinations to be selected, in the destination list, on the one touch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinatio...

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    Xerox documate 3125 user’s guide 50 • click the down arrow and selected a token value from the list, then click the arrow button to add that value to the file name field. The token values are: {fn}—inserts the scanner name. {#b}—inserts the image number without adding zero (1). {#03b}—inserts a 3-di...

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    Xerox documate 3125 user’s guide 51 scan configurations the scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again t...

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    Xerox documate 3125 user’s guide 52 based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options. • use ...

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    Xerox documate 3125 user’s guide 53 page settings tab the options on the page settings tab will be available based on either the selected color mode (black & white, grayscale, or color), or based on whether or not the scanner hardware supports the feature. Standard —click the menu arrow and choose a...

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    Xerox documate 3125 user’s guide 54 • invert image —only available for black&white mode, this option reverses the black and whites of an image. • skip blank originals —select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. T...

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    Xerox documate 3125 user’s guide 55 advanced settings tab use the advanced settings tab to set color correction options for color or grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. • color ...

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    Xerox documate 3125 user’s guide 56 enable redaction —select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, an...

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    Xerox documate 3125 user’s guide 57 • from left —input the upper-left corner start position measured from the left-side of the page. • from top —input the upper-left corner start position measured from the top of the page. • width —input the width of the area to be removed. • height —input the heigh...

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    Xerox documate 3125 user’s guide 58 • if color dropout is selected, redaction occurs after the color specified is removed from the image. For example, if you selected red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gr...

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    Xerox documate 3125 user’s guide 59 file formats the available file formats, in the select format panel, are based on the selected destination for scanning. For example, if scanning to the destination transfer to storage , all file formats are available as the files are saved directly to a folder wi...

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    Xerox documate 3125 user’s guide 60 right-click on the bmp icon to access the gif and png image formats. When you select either of these formats, the format panel will change the bmp icon to the selected image format icon. Right-click on the jpg icon to access the jp2 image format. When you select j...

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    Xerox documate 3125 user’s guide 61 to select a jpeg file size: 1. Select jpg as the page format. 2. Right-click on the jpg icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize size —smallest file size, lowest image quality. Normal —medium file size, som...

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    Xerox documate 3125 user’s guide 62 2. Right-click on the pdf icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize size —smallest file size, lowest image quality. Normal —medium file size, some loss of image quality. Maximize quality —largest file size, ...

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    Xerox documate 3125 user’s guide 63 configure before scan you can set up the scanner so that, when you press a button or click it on the button panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the resolution, scan mode, and other settin...

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    Xerox documate 3125 user’s guide 64 canceling a configure before scan 1. Click cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. • yes —scanning stops and all pages scanned in this batch, up to this point, will be deleted. The twai...

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    Xerox documate 3125 user’s guide 65 open scanned document(s) select the destination open scanned document(s) to have the scanned document open automatically when scanning is complete. Supported file types —all file formats are available when scanning to the open scanned document(s) destination. Note...

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    Xerox documate 3125 user’s guide 66 transfer to storage with transfer to storage , you can scan documents and save them in a folder in one step. Supported file types —since the files are saved directly to a folder on the computer or server, all file formats in one touch are available. Note that text...

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    Xerox documate 3125 user’s guide 67 • click the new , copy , or edit button to open the scan configuration properties window. Click on the storage options tab and use this window to set a configuration to scan to a different folder than the one selected in the link properties window. Changing the op...

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    Xerox documate 3125 user’s guide 68 2. Hover the mouse cursor over the set as scan destination option and the sub-menu will open to the right. Click on the setting you want the storage location to be updated with. • for all configurations —select this option to have the storage location, in all scan...

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    Xerox documate 3125 user’s guide 69 4. Click the new button. The scan configuration properties dialog box opens. 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “business receipts.” 6. Click the scan settings , page settings , and...

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    Xerox documate 3125 user’s guide 70 9. Select the folder you created for storing the scanned documents. 10. Click ok . The selected folder will now be set as the storage location, such as “business receipts.” 11. Click ok . The new configuration is now listed as a transfer to storage configuration. ...

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    Xerox documate 3125 user’s guide 71 13. You will now have multiple configurations set up for the transfer to storage destination, and each configuration scans documents to separate folders. 14. Now select a scanner button for each new configuration. Click apply to set that button for that configurat...

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    Xerox documate 3125 user’s guide 72 burn to cd-rom if you have a cd burner attached to your computer, you can scan directly from your scanner onto a cd. This feature is available only on computers running windows version xp or later. Supported file types —since the files are going to be burned to a ...

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    Xerox documate 3125 user’s guide 73 6. When you are ready to burn the files to a cd, open the one touch properties window, select burn to cd and then click the properties button. 7. Make sure a blank cd is in the cd burner. 8. Click the burn to cd button. The cd burner begins and your scanned docume...

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    Xerox documate 3125 user’s guide 74 printer or fax the availability of printers and/or faxes in the one touch destination list depends on whether or not you have printers or faxes configured in windows. Please refer to the windows documentation, or your printer or fax documentation, for setting up p...

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    Xerox documate 3125 user’s guide 75 • fit to page, reduce image if necessary —if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. • actual size, crop image if necessary —if the scanned image is too big to be printed or fax...

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    Xerox documate 3125 user’s guide 76 paperport in the one touch properties window, select paperport as the destination application for scanning. Supported file types —all image file formats are available when scanning to paperport. The spdf and npdf text file formats are only available when the omnip...

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    Xerox documate 3125 user’s guide 77 select the destination folder for scanned documents • select a folder to send the scanned document(s) to when scanning to the paperport destination. The list of folders in this window are from the paperport folder manager. Use the paperport folder manager to add o...

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    Xerox documate 3125 user’s guide 78 sharepoint the sharepoint destination link allows scans to be sent directly to a sharepoint site from one touch. Please contact your sharepoint site administrator for the server information you need to configure this link. Alternatively, have your site administrat...

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    Xerox documate 3125 user’s guide 79 • user account —input the user account name that has privileges to save files to the specified sharepoint site and destination folder. • password —input the password for the user account name you specified. • use windows integrated authentication —select this opti...

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    Xerox documate 3125 user’s guide 80 click on the properties button to open the log viewer from the sharepoint one touch link properties window. There are no global configuration properties for the sharepoint destination application, all configuration is done using the scan configuration properties w...

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    Xerox documate 3125 user’s guide 81 ftp transfer the ftp transfer destination link allows scans to be sent directly to an ftp server from one touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or it ...

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    Xerox documate 3125 user’s guide 82 • destination folder —input the folder path, on the remote ftp server, where you want the scanned documents sent. This path would appear in your web browser after the host name. For example, marketing/shared documents/data sheets. Because the destination configura...

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    Xerox documate 3125 user’s guide 83 smtp the smtp destination link allows scans to be sent directly to an email address, through an smtp server, from one touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administ...

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    Xerox documate 3125 user’s guide 84 • email to —input a valid recipient email address to receive the scanned document. If it is not a valid address the transfer will fail. • email from —input the email address you want to appear in the email message “from” field. • limit (mb) —input the maximum mess...

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    Xerox documate 3125 user’s guide 85 click on the properties button to open the log viewer from the smtp one touch link properties window. There are no global configuration properties for the smtp destination application, all configuration is done using the scan configuration properties window as des...

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    Xerox documate 3125 user’s guide 86 email applications scanning to an email application, such as outlook or windows mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application befor...

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    Xerox documate 3125 user’s guide 87 email properties use the email link properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the one touch destination list. • folder for storing attac...

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    Xerox documate 3125 user’s guide 88 text editors scanning to a text editing application, such as microsoft’s notepad or wordpad, automatically converts the text in the scanned image into editable text using optical character recognition (ocr). Supported file types —the text file formats and destinat...

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    Xerox documate 3125 user’s guide 89 text documents properties these properties apply to microsoft word, microsoft excel ® , and any other text editing applications indicated by their icons in the list. • add application —click this button to open the add text based link dialogue so you can add other...

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    Xerox documate 3125 user’s guide 90 adding text editor applications to one touch 1. To add another application to the list, click the add application button. The add text based link dialog box opens. 2. Click browse to find the application you want to add to the list. When you select the application...

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    Xerox documate 3125 user’s guide 91 creating an html web page from your scanned documents 1. Open the one touch properties window. 2. Select your web browser as the destination application and choose html as the format. 3. Choose a scan configuration that has the settings for how you want any images...

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    Xerox documate 3125 user’s guide 92 still image client if you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats —you cannot select a file format when scanning to the still image client as the destination application i...

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    Xerox documate 3125 user’s guide 93 4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click ok . Now the application you selected opens and you can continue scanning using that application’s interface. Technical note if the sc...

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    Xerox documate 3125 user’s guide 94 image editors image editors include microsoft paint and other drawing and graphics applications. Supported file formats —the available file formats are based on the selected destination application. For example, you can scan to microsoft’s paint application as a b...

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    Xerox documate 3125 user’s guide 95 image documents properties these properties apply to microsoft paint and other image processing applications. • add application —click this button to open the add simple image link dialogue so you can add other image editing applications to one touch. • delete app...

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    Xerox documate 3125 user’s guide 96 adding image editor applications to one touch 1. To add another application to the list, click the add application button. The add simple image link dialog box opens. 2. Click browse to find the application you want to add to the list. When you select the applicat...

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    Xerox documate 3125 user’s guide 97 pdf applications pdf destinations are applications that can open and/or edit the adobe pdf file format. Supported file types —applications in the pdf destination group support the *.Pdf file format. When the omnipage module or software is installed, one touch incl...

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    Xerox documate 3125 user’s guide 98 3. Click on one of the default text editors such as wordpad. 4. Click on the properties button. 5. To add another application to the list, click the add application button. The add text based link dialog box opens. 6. Click browse to find the application you want ...

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    Xerox documate 3125 user’s guide 99 8. In step 4 of the dialog box, select adobe pdf format and adobe searchable pdf. Adobe pdf format —select this option if you are adding a pdf viewing or editing application to the list. This pdf format is an image format only, it will not recognize the document u...

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    Xerox documate 3125 user’s guide 100 send to application the send to application link allows you to select any application on your computer as the scan destination. Supported file types —all file formats in one touch are available when scanning to this destination. After you configure the link, as d...

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    Xerox documate 3125 user’s guide 101 to configure a destination application for the send to application link: 1. Click browse to open the windows file browser and navigate to the location of the application’s executable (*.Exe) file. In most cases, the application’s directory is located in the progr...

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    Xerox documate 3125 user’s guide 102 configure advanced features —select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. • launch application for every image —when this option is selected, the application will ope...

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    Xerox documate 3125 user’s guide 103 scanning to multiple destinations scanning to multiple destinations works the same as when scanning to a single destination, one touch simply distributes the final scan to several destinations. This option is enabled separately for each one touch button. 1. Open ...

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    Xerox documate 3125 user’s guide 104 4. If any of the destinations you select have global configuration properties, the properties button at the bottom of the selected destinations list will be enabled for you to configure the destination options. Click on the properties button to open the one touch...

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    Xerox documate 3125 user’s guide 105 6. Select the scan configuration you want to use for scanning in the select configuration list. Click on the edit button to open the scan configuration properties window to configure any destination specific scanning options. Each destination that has per-scan co...

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    Xerox documate 3125 user’s guide 106 scanning with job separation use job separation to have one touch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of...

  • Page 107

    Xerox documate 3125 user’s guide 107 6. Select one of the two job separation options: when a blank page is detected —a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document...

  • Page 108

    Xerox documate 3125 user’s guide 108 • if you select when the number of images reaches , and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of image...

  • Page 109

    Xerox documate 3125 user’s guide 109 scanning with optical character recognition (ocr) optical character recognition (ocr) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, cal...

  • Page 110

    Xerox documate 3125 user’s guide 110 text formats you select the text format option by clicking on the text icon on the one touch properties window. Selecting the text format option also selects ocr processing as an automatic step for scanning. Therefore, when you scan a document with the text forma...

  • Page 111

    Xerox documate 3125 user’s guide 111 2. Right-click on the text format icon. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the destination application currently selected on the one touch properties window. Other destination applications tha...

  • Page 112

    Xerox documate 3125 user’s guide 112 additional options are available on the menu for the spdf and npdf text formats. The three image quality settings are: • minimize size —smallest file size, lowest image quality. • normal —medium file size, some loss of image quality. • maximize quality —largest f...

  • Page 113

    Xerox documate 3125 user’s guide 113 selecting one touch omnipage ocr options the software you installed for your scanner includes a set of advanced ocr options integrated with one touch. To select ocr options available from one touch: 1. Open the one touch properties window. 2. Select a destination...

  • Page 114

    Xerox documate 3125 user’s guide 114 the ocr tab the options shown on the ocr tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the ocr processing. 1. Choose the options you want from the ocr window. Languages in ...

  • Page 115

    Xerox documate 3125 user’s guide 115 user dictionary —a user dictionary is your personal dictionary with words that you want the ocr engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not...

  • Page 116

    Xerox documate 3125 user’s guide 116 3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking. Here is an example of what the text file might look like: xerox one touch omnipage wysiwyg jpeg bmp sp...

  • Page 117

    Xerox documate 3125 user’s guide 117 8. Click add new . The add new user dictionary window opens. 9. Click the drop-down arrow for files of type and choose text files (.Txt). 10. Select the file you just created for your user dictionary and click open. In the example above, the file is named userdic...

  • Page 118

    Xerox documate 3125 user’s guide 118 to edit a user dictionary: 1. On the add new window, select the dictionary to edit and click edit . The edit user dictionary window opens. It lists the words currently in the dictionary. The following example shows the words omnipage and one touch are in the user...

  • Page 119

    Xerox documate 3125 user’s guide 119 6. To export a user dictionary so it can be used by another program, select the dictionary on the user dictionary files list and click export . The export user dictionary window opens. 7. Select the dictionary file to export and click save . The file is exported ...

  • Page 120

    Xerox documate 3125 user’s guide 120 1. Click the format tab and choose the options you want for both the input and output formats. Input format options • automatic —choose this option to let the ocr process determine the format of the pages. Typically you select this option when the document has di...

  • Page 121

    Xerox documate 3125 user’s guide 121 • true page —this output format uses absolute positioning on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True page is the only choice for documents scanned with the pdf format. ...

  • Page 122

    Xerox documate 3125 user’s guide 122 one touch with visioneer acuity technology the one touch software you received with your xerox scanner now includes the visioneer acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially do...

  • Page 123

    Xerox documate 3125 user’s guide 123 1. Open the one touch properties window. 2. Click the new button to create a new configuration, or select one of your custom configurations you created earlier and click the edit button. 3. Click the acuity settings tab to see the new acuity settings. 4. Choose t...

  • Page 124

    Xerox documate 3125 user’s guide 124 • auto detect color —determines if a document contains color or not and produces the appropriate scanned image. Typically, auto color detect is used when you have a stack of pages to scan, some color and others not. Instead of you having to change the scan settin...

  • Page 125

    Xerox documate 3125 user’s guide 125 when a scan configuration includes acuity options, the onetouch panel and the onetouch properties window both show the acuity icon as a reminder. The acuity icon on the top of the one touch panel and on the scan configuration remind you that the scan will use the...

  • Page 126

    Xerox documate 3125 user’s guide 126 hardware properties and interface behavior you can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your...

  • Page 127

    Xerox documate 3125 user’s guide 127 device settings please refer to device settings on page 161 driver settings please refer to driver settings on page 162.

  • Page 128

    Xerox documate 3125 user’s guide 128.

  • Page 129

    Xerox documate 3125 user’s guide 129 7 scanning from twain and wia this chapter includes: • accessing the scanner interface on page 130 • scanning on page 131 • document source configuration on page 132 • summary on page 136 • presets on page 137 • document settings on page 142 • image enhancements ...

  • Page 130

    Xerox documate 3125 user’s guide 130 accessing the scanner interface every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have be...

  • Page 131

    Xerox documate 3125 user’s guide 131 scanning 1. Load the document(s) in the scanner. 2. Adjust the settings in the interface for the item you are scanning. 3. Click on the scan button. 4. When scanning is complete, click cancel to close the interface. 5. The scanned images are now in the scanning a...

  • Page 132

    Xerox documate 3125 user’s guide 132 document source configuration some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on...

  • Page 133

    Xerox documate 3125 user’s guide 133 advanced options • auto source —select this option to have the scanner automatically determine where the paper is in the scanner. This option is only available if your scanner has more than one paper source option, such an adf with a front feed tray scanner, or a...

  • Page 134

    Xerox documate 3125 user’s guide 134 sources identical if the scanner has multiple paper source options, select this option to have the settings you choose in the interface apply to all paper sources in the scanner. For instance, if you select color scanning when scanning from the input tray, then t...

  • Page 135

    Xerox documate 3125 user’s guide 135 sides identical if the scanner supports two-sided (duplex) scanning, you can individually set the color mode and other options in the scanner interface for each side of the page. This option is always selected and grayed out if the scanner hardware does not suppo...

  • Page 136

    Xerox documate 3125 user’s guide 136 summary the summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located..

  • Page 137

    Xerox documate 3125 user’s guide 137 presets a preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an op...

  • Page 138

    Xerox documate 3125 user’s guide 138 5. Click on yes when you are prompted to verify that you want to overwrite the current profile. To rename a preset: 1. Select the preset you want to rename in the preset list. 2. Click the right pointing arrow button and select rename... . 3. Type an new name for...

  • Page 139

    Xerox documate 3125 user’s guide 139 2. Click on the browse button next to the destination folder field to open a file browsing window. 3. Browse to a location and select the folder where you want the preset file to be saved. Click on choose . Make sure to choose a location where you will be able to...

  • Page 140

    Xerox documate 3125 user’s guide 140 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the ctrl (control) key on your keyboard, while clicking on each preset name, to select mul...

  • Page 141

    Xerox documate 3125 user’s guide 141 1. Click on the right pointing arrow next to the presets list and select import... . A file browsing dialogue will open. 2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to h...

  • Page 142

    Xerox documate 3125 user’s guide 142 document settings • main panel —this panel contains the most commonly used scan settings. When the basic source configuration mode is selected, this is the only panel available. Change to the advanced source configuration mode to enable the other panels which are...

  • Page 143

    Xerox documate 3125 user’s guide 143 disabled options in this section some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent...

  • Page 144

    Xerox documate 3125 user’s guide 144 click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is displayed on the main tab. See advanced panel options on page 146 • autocrop • remove blank pages see scanner model panel options on page 147 • do...

  • Page 145

    Xerox documate 3125 user’s guide 145 click the drop down menu and select a pre-defined page size from the list. The available page sizes are within the scanner's range of minimum and maximum item size. Custom page sizes select the measurement units you want to use from the units list. If the page si...

  • Page 146

    Xerox documate 3125 user’s guide 146 perform edge cleanup select this option to have the software remove any thin lines that may be around the edges in the scanned image. These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in the page siz...

  • Page 147

    Xerox documate 3125 user’s guide 147 • autocrop to original —select this option to let the scanner automatically determine the size of the item being scanned. Always properly adjust the paper guides to the width of the paper in the input tray so that the pages feed into the scanner as straight as po...

  • Page 148

    Xerox documate 3125 user’s guide 148 image enhancements click on the image enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • main panel —this panel contains the most commonly used scan settings. Some of the options in this...

  • Page 149

    Xerox documate 3125 user’s guide 149 disabled options in this section some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent...

  • Page 150

    Xerox documate 3125 user’s guide 150 click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is displayed on the main tab. See advanced panel options on page 156 • despeckle brightness brightness is the overall lightness of the image. Move th...

  • Page 151

    Xerox documate 3125 user’s guide 151 most monitors have a brightness setting that is user adjustable. When viewing scanned images on-screen, versus printing the image, the brightness setting of the monitor may affect how light or dark the scanned image looks when compared to the original. If the sca...

  • Page 152

    Xerox documate 3125 user’s guide 152 the examples below show the original image at the default setting of 50% contrast level, 25% contrast and 75% contrast. Technical note: most monitors have a contrast setting that is user adjustable. When viewing scanned images on-screen, versus printing the image...

  • Page 153

    Xerox documate 3125 user’s guide 153 the examples below show the original image at the default setting of 1.8 gamma level, then 1.0 gamma and 2.6 gamma. Adjusting the gamma level does not make the image completely black nor completely white. Technical note: most monitors have a gamma setting that is...

  • Page 154

    Xerox documate 3125 user’s guide 154 the following example shows the original color image and the inverted image. Mirror image the mirror image option flips the image left-to-right. Bit depth reduction the bit depth reduction options are only available when scanning in black and white. Click the dro...

  • Page 155

    Xerox documate 3125 user’s guide 155 • threshold —move the slider to the left or right to set the level of lightness or darkness for the scanner to leverage from. This slider is only enabled if threshold is selected in the list. For example, if you are scanning a document with gray text, such as han...

  • Page 156

    Xerox documate 3125 user’s guide 156 advanced panel options the options in this panel may also appear in the main panel, but with additional settings for you to fine-tune the feature you've selected. Despeckle this option removes speckles from the background. Speckles are small spots on an image tha...

  • Page 157

    Xerox documate 3125 user’s guide 157 color management select this option to use the scanner’s default gamma table which has been calibrated to produce the best quality results for your scanner. When this option is not selected, you may need to manually adjust the gamma, brightness and contrast setti...

  • Page 158

    Xerox documate 3125 user’s guide 158 driver configuration use the driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the advanced configuration mode is selected, a scanner panel option will be available for you to ch...

  • Page 159

    Xerox documate 3125 user’s guide 159 module configuration when image processing modules are installed they will appear in the list on the configure tab. Use this tab to enable the modules you want to use when scanning. There are some features in the scanner interface that are disabled until a module...

  • Page 160

    Xerox documate 3125 user’s guide 160 scanner maintenance: • counters —click the reset button next to the counter you want to set back to 0. You can use this option to monitor the number of scans completed since the last time a part has been replaced..

  • Page 161

    Xerox documate 3125 user’s guide 161 hardware properties and interface behavior you can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your...

  • Page 162

    Xerox documate 3125 user’s guide 162 • driver version —this is the version of the scanner’s twain driver. Power settings • power save —power save mode is the low-power state when the scanner is not in use. Click the up or down arrows to adjust the amount of time, in minutes, after scanning is comple...

  • Page 163

    Xerox documate 3125 user’s guide 163 general • lock settings —this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning presets will be available for a user to select and use for scanning. • default preset —select the prese...

  • Page 164

    Xerox documate 3125 user’s guide 164.

  • Page 165

    Xerox documate 3125 user’s guide 165 8 scanning from isis this chapter includes: • accessing the isis interface in quickscan on page 166 you can use the isis interface from quickscan or any other application that will access the isis driver. Note that the isis interface for each application varies d...

  • Page 166

    Xerox documate 3125 user’s guide 166 accessing the isis interface in quickscan open the quickscan software to access the isis driver scanning options. Please note that you may see the following warning message: 1. Please disregard the message and click continue . The isis drivers were installed corr...

  • Page 167

    Xerox documate 3125 user’s guide 167 9 maintenance this chapter includes: • safety precautions on page 168 • clearing paper jams on page 169 • cleaning the scanner on page 170 • replace the adf pad assembly on page 173 • replacing the roller assembly on page 175 • troubleshooting on page 178 • unins...

  • Page 168

    Xerox documate 3125 user’s guide 168 safety precautions when servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do these • wear protective gloves when cleaning the scanner with isopropyl rubbing alcohol. Rubbing alcohol may irrita...

  • Page 169

    Xerox documate 3125 user’s guide 169 clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning opens after a few moments. 1. Open the automatic document feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper...

  • Page 170

    Xerox documate 3125 user’s guide 170 cleaning the scanner cleaning the inside of the scanner helps to keep your scanner operating at optimum performance. You should clean the inside of the scanner at least once a week or after 1,000 pages have been scanned. If you are getting frequent paper jams, mu...

  • Page 171

    Xerox documate 3125 user’s guide 171 3. Wipe clean the feed rollers and scanner glass in the scanner body..

  • Page 172

    Xerox documate 3125 user’s guide 172 4. Wipe clean the free rollers, adf pad, and scanner glass in the under side of the adf door. Be careful not to snag the cloth on the spring arms of the adf pad. 5. Close the scanner when you’re finished..

  • Page 173

    Xerox documate 3125 user’s guide 173 replace the adf pad assembly the adf pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the adf is an indication that the pad is wearing thin. See the xerox documate 3125 parts list on page 185 for ordering infor...

  • Page 174

    Xerox documate 3125 user’s guide 174 3. Close the scanner when you’re finished..

  • Page 175

    Xerox documate 3125 user’s guide 175 replacing the roller assembly after extended use, the feed roller may wear out. It is a user-replaceable part and can be reordered. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or mu...

  • Page 176

    Xerox documate 3125 user’s guide 176 3. The replaceable roller is located behind the paper guides. 4. The roller is held in place with a lock tab that rotates to lock and unlock it. To unlock the tab, rotate it upward until the small lock flange is completely free. 5. Remove the roller from the scan...

  • Page 177

    Xerox documate 3125 user’s guide 177 8. Rotate the lock tab into the scanner. Press down on the lock flange to lock the roller into the scanner. The lock will “click” into place when it is secure. However, if it does not rotate easily into the housing, make sure the flange is properly seated in its ...

  • Page 178

    Xerox documate 3125 user’s guide 178 troubleshooting problem: the scanner won’t scan. What’s wrong? Check for one of these possible causes: • are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • is the scanner’s status light ...

  • Page 179

    Xerox documate 3125 user’s guide 179 problem: my computer keeps giving me out of hard drive space error messages. The minimum requirement of 350mb free hard drive space is for the installation of the software and basic, low resolution, scanning. High resolution scans result in files that can be over...

  • Page 180

    Xerox documate 3125 user’s guide 180 anti-spyware software that is set to always run may interfere with the driver functionality. It is recommended that you temporarily disable or suspend the automatic protection feature during scanning. After scanning is complete and your file has been saved, turn ...

  • Page 181

    Xerox documate 3125 user’s guide 181 try cleaning the double feed detection sensor. Dust on the sensor may prevent the sensor from working properly. Error light troubleshooting codes the status light indicates the current state of the scanner. Descriptions of the most common patterns are listed belo...

  • Page 182

    Xerox documate 3125 user’s guide 182 5 multiple feed multiple pages fed through the scanner at one time. Open the scanner and remove all pages, then continue scanning. If the problem persists, clean the double feed detection sensor as described on the previous page. 6 the scanner’s cover is open. Th...

  • Page 183

    Xerox documate 3125 user’s guide 183 uninstalling your scanner to uninstall the xerox documate 3125 scanner, remove the scanner software and any other scanning software provided with the scanner. When uninstalling the scanner driver or one touch, please leave the scanner's usb cable plugged into the...

  • Page 184

    Xerox documate 3125 user’s guide 184 xerox documate 3125 specifications optical resolution 600 dpi bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) scan method duplex automatic document feeder (adf) adf specifications maximum item size 8.5" x 38" (216 mm x 965 mm) minimum item ...

  • Page 185

    Xerox documate 3125 user’s guide 185 xerox documate 3125 parts list please use the following part names and numbers when ordering replacements for your xerox documate 3125 scanner. Part name part number roller 57-0145-000 adf pad 57-0144-000 usb cable 35-0117-000 ac power cord 35-0226-000 (us) 35-02...

  • Page 186

    Xerox documate 3125 user’s guide 186.

  • Page 187

    Xerox documate 3125 user’s guide 187 a regulatory information this chapter includes: • basic regulations on page 188 • copy regulations on page 190

  • Page 188

    Xerox documate 3125 user’s guide 188 basic regulations united states (fcc regulations) this equipment has been tested and found to comply with the limits for a class b digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against harmful int...

  • Page 189

    Xerox documate 3125 user’s guide 189 a full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your xerox limited representative or by contacting: environment, heath and safety the document company xerox bessemer road welwyn garden city herts a...

  • Page 190

    Xerox documate 3125 user’s guide 190 copy regulations united states congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or securities ...

  • Page 191

    Xerox documate 3125 user’s guide 191 9. Selective service induction papers that bear any of the following registrant’s information: exception: u. S. Army and navy discharge certificates may be photographed. 10. Badges, identification cards, passes, or insignia carried by military personnel, or by me...

  • Page 192

    Xerox documate 3125 user’s guide 192 other countries copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. Note: this list is not inclusive and no liability is assumed for either its completeness...

  • Page 193

    Xerox documate 3125 user’s guide 193 b compliance information this chapter includes: • product recycling & disposal on page 194 • energy star for the usa on page 195.

  • Page 194

    Xerox documate 3125 user’s guide 194 product recycling & disposal usa & canada if you are managing the disposal of your xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The pre...

  • Page 195

    Xerox documate 3125 user’s guide 195 energy star for the usa energy program compliance the xerox documate 3125 is e nergy s tar qualified under the e nergy s tar program requirements for imaging equipment. The e nergy s tar and e nergy s tar m ark are registered united states trademarks. The e nergy...

  • Page 196

    Xerox documate 3125 user’s guide 196.

  • Page 197

    Xerox documate 3125 user’s guide 197 index a actual size, 75 add application, 90, 96, 98 adf pad assembly replace, 173 adobe® reader®, 34 advanced device settings, 75 advanced settings tab, 55 apply button, 47 aspect ratio, 75 auto source, 132, 133 autocrop, 144, 146 autocrop to original, 53 automat...

  • Page 198

    Index xerox documate 3125 user’s guide 198 grayscale mode, 52, 54 h halftone pattern, 155 hardware properties, 45 htm file format, 91 htm file format, 111 html document, 111 html page, 91 hue, 55 i image documents properties, 95 image editors, 48 image enhancements, 148 image file formats, 59 improv...

  • Page 199

    Index xerox documate 3125 user’s guide 199 pixel, 150, 152, 154, 156 presets, 137, 163 properties button, 47 q quickscan, 165 r recognition quality, 115 redaction tab, 55 reduce moiré patterns, 53 refresh button, 47 register, 33 reject character, 115 resolution, 52, 63, 144 rich text format, 111 rol...

  • Page 200

    Index xerox documate 3125 user’s guide 200