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Xerox WORKCENTRE 5050 Quick Reference Manual
Quick Reference Guide
604E39140
MAXIMIZE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.
Summary of WORKCENTRE 5050
Page 1
Quick reference guide 604e39140 maximize your productivity... ...By taking advantage of all the capabilities of your device. A training and information cd was supplied with your product. The cd provides animated tutorials and interactive screens. When installed on your network it will always be avai...
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Prepared by: xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1bu england © 2007 by xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or...
Page 3: Contents
Quick reference guide page i contents 1 welcome .................................................................................1-1 introduction ................................................................................................1-2 additional resources ....................................
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Page ii quick reference guide sending an embedded fax (optional)...................................................... 3-6 sending a server fax (optional) ...............................................................3-7 sending an internet fax (optional) ..............................................
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Quick reference guide page iii dialing options.............................................................................................5-4 resolution ....................................................................................................5-6 sides scanned ...............................
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Page iv quick reference guide 7 network scanning................................................................. 7-1 scan ............................................................................................................ 7-2 scanning resources ................................................
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Quick reference guide page v 9 print.........................................................................................9-1 introduction to print...................................................................................9-2 print driver features.............................................
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Page vi quick reference guide.
Page 9: 1 Welcome
Quick reference guide page 1-1 welcome 1 welcome ¾ introduction..................................................... 1-2 ¾ additional resources ..................................... 1-3 ¾ conventions ................................................... 1-4 ¾ overview of features at the machine..........
Page 10: Introduction
Page 1-2 quick reference guide introduction welcome to your new xerox machine. This quick reference guide provides you with an overview of the features and options that may be available on your machine. To help you familiarize yourself with your new machine please refer to: chapter 2 product overvie...
Page 11: Additional Resources
Quick reference guide page 1-3 welcome additional resources system administration cd (cd1) contained in the cd pack delivered with your machine, the system administration cd (cd1) offers detailed information on configuring your machine for network printing and installing any of the optional features...
Page 12: Conventions
Page 1-4 quick reference guide conventions throughout this guide, you will find that some terms are used interchangeably: ¾ paper is synonymous with media. ¾ document is synonymous with original. ¾ page is synonymous with sheet. ¾ workcentre is synonymous with the machine. The following pages offer ...
Page 13: Bracket Text Typeface:
Quick reference guide page 1-5 welcome bracket text typeface: the [bracket text] typeface is used to emphasise the selection of a feature mode or button. For example: ¾ select [machine details]. Notes notes are statements that provide additional information. For example: note: originals must be load...
Page 14: Scan Once and Print Many
Page 1-6 quick reference guide overview of features at the machine using the powerful features available on your machine you can: scan once and print many when making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and dam...
Page 15: Be Environmentally Friendly
Quick reference guide page 1-7 welcome use the mixed size originals feature to copy mixed size originals simultaneously. Produces copies on uniform size paper or mixed size paper. Be environmentally friendly this product complies with a variety of international standards for environmental protection...
Page 16: Centreware Print Drivers
Page 1-8 quick reference guide overview of features at the workstation if your machine is connected to a network you can use the following features. Contact your system administrator to get connected. Centreware print drivers the print driver extends the productivity power of your machine to your de...
Page 17: Safety
Quick reference guide page 1-9 welcome safety introduction your xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully be...
Page 18: Laser Safety
Page 1-10 quick reference guide laser safety this product complies with safety standards and is certified as a class 1 laser product under the us department of health and human services (dhss) radiation performance standard according to the radiation control for health and safety act of 1968. This p...
Page 19: Perchlorate Material
Quick reference guide page 1-11 welcome product labelling and disposal xerox operates a worldwide equipment take back and reuse/recycle program. Contact your xerox sales representative (1-800-ask-xerox) to determine whether this xerox product is part of the program. For more information about xerox ...
Page 20: Environmental Compliance
Page 1-12 quick reference guide environmental compliance energy star® the workcentre 5050 multifunctional configurations are energy star® compliant. All workcentre 5030 configurations and the workcentre 5050 copier configuration are not energy star® compliant. As an energy star® partner, xerox corpo...
Page 21: Regulatory Information
Quick reference guide page 1-13 welcome regulatory information fcc part 15 this equipment has been tested and found to comply with the limits for a class a digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against harmful interference wh...
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Page 1-14 quick reference guide data coupler information: this equipment complies with part 68 of the fcc rules and the requirements adopted by the administrative council for terminal attachments (acta). A label is fixed to the safety cover of the fax kit that contains, among other information, a pr...
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Quick reference guide page 1-15 welcome if trouble is experienced with this xerox equipment, for repair or warranty information, please contact the xerox welcome and support center telephone number 800-821-2797. If the equipment is causing harm to the telephone network, the telephone company may req...
Page 24: Illegal Copying
Page 1-16 quick reference guide illegal copying congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. ¾ obligations or securities of the united states government, ...
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Quick reference guide page 1-17 welcome ¾ copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the copyright o...
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Page 1-18 quick reference guide.
Page 27: 2 Product Overview
Quick reference guide page 2-1 2 product overview ¾ introduction .....................................................2-2 ¾ machine components .....................................2-3 ¾ options ...........................................................2-4.
Page 28: Introduction
Page 2-2 quick reference guide introduction your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your configuration. There are two models available, the workcentre 5030 which copies/prints at 30 pages per minute ...
Page 29: Machine Components
Quick reference guide page 2-3 product overview machine components document handler (optional) document glass (under the document handler) control panel touch screen and numeric keypad offsetting catch tray (optional) paper trays 1 & 2 bypass tray (folds up when not in use) high capacity feeder (opt...
Page 30: Options
Page 2-4 quick reference guide options the following table describes the options available for each of the configurations. Option description configuration copier copier/ printer copier/ printer/ scanner document handler feeds single or double sided documents. Fitted instead of the document cover. Z...
Page 31: Option
Quick reference guide page 2-5 product overview key: z = standard { = optional - = not available image overwrite security a security feature which provides on demand image overwrite and immediate image overwrite. Both features offer users the ability to overwrite the machine’s hard disk to protect c...
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Page 2-6 quick reference guide.
Page 33: 3 Getting Started
Quick reference guide page 3-1 3 getting started ¾ control panel overview ..................................3-2 ¾ power on or off ..............................................3-3 ¾ loading paper ................................................3-4 ¾ making copies .......................................
Page 34: Control Panel Overview
Page 3-2 quick reference guide control panel overview note: the touch screen displayed is for a fully configured machine. Features displays the job features on the screen. Job status displays job progress information. Machine status displays the current status of the machine. Access accesses tools, ...
Page 35: Power On Or Off
Quick reference guide page 3-3 getting started power on or off if power off is selected and confirmed, the machine will begin a controlled power down sequence. Note: the machine remains on for approximately 30 seconds before the power is terminated. If there are any jobs in the queue, a second pop-u...
Page 36: Loading Paper
Page 3-4 quick reference guide loading paper 1 ¾ open the required paper tray. Note: paper trays 1 and 2 are fully adjustable for all stock sizes between 8.5" x 5.5" to 11" x 17". Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either 8.5" x 11" or a4 long edge feed paper...
Page 37: Making Copies
Quick reference guide page 3-5 getting started making copies copy features include... ¾ image quality adjustment ¾ auto reduce/enlarge ¾ copying mixed size originals ¾ adding printed or blank dividers into transparency sets ¾ arranging multiple images on a page ¾ adding printed or blank covers ¾ ins...
Page 38: Fax Features Include...
Page 3-6 quick reference guide sending an embedded fax (optional) if the basic fax screen matches that displayed in step 2 then embedded fax is enabled. For further information about the availability of this option on your machine, please contact your system administrator. Note: both embedded and se...
Page 39: Fax Features Include...
Quick reference guide page 3-7 getting started sending a server fax (optional) if the basic fax screen matches that displayed in step 2 then server fax is enabled. For further information about the availability of this option on your machine, please contact your system administrator. Note: both embe...
Page 40
Page 3-8 quick reference guide sending an internet fax (optional) for information about the availability of this option on your machine, please contact your system administrator. Internet fax features include... ¾ setting up a public or internal address book ¾ adjusting the resolution ¾ scanning dou...
Page 41
Quick reference guide page 3-9 getting started scanning a document to a file (optional) for information about the availability of this option on your machine, please contact your system administrator. Network scanning features include... ¾ adjusting the image output requirements ¾ adjusting the reso...
Page 42: Sending An E-Mail
Page 3-10 quick reference guide sending an e-mail for information about the availability of this feature on your machine, please contact your system administrator. Scan to e-mail features include... ¾ setting up a public or internal address book ¾ adjusting the resolution ¾ scanning double sided ori...
Page 43: Print Features Include...
Quick reference guide page 3-11 getting started printing from a pc (optional) if your machine is connected to a network, documents can be printed directly from your pc via the centreware print driver supplied. Print features include... ¾ printing 1 or 2 sided ¾ printing stapled sets if the machine h...
Page 44
Page 3-12 quick reference guide printing with internet services (optional) internet services uses the embedded web user interface which enables communication between the http server and your machine. This option is available when your machine is connected to a network. For further information about ...
Page 45: Logging On / Logging Off
Quick reference guide page 3-13 getting started logging on / logging off if the internal auditron or the optional network accounting has been enabled, a valid user number needs to be entered in order to access the machine functions. The internal auditron automatically tracks copy jobs for billing pu...
Page 46: Customizing Your Machine
Page 3-14 quick reference guide customizing your machine your machine can be customized to suit your working environment and practices. The system management tools enable your system or machine administrator to setup, customize and maintain the machine. After your machine is installed, it is recomme...
Page 47: Further Assistance
Quick reference guide page 3-15 getting started further assistance 1 access the job queue: ¾ press the job status button on the control panel. The all incomplete jobs queue will displayed. ¾ review the status of the job. ¾ select [other queues] to access and review the other queues available. 2 acce...
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Page 3-16 quick reference guide.
Page 49: 4 Copy
Quick reference guide page 4-1 4 copy ¾ copy ...............................................................4-2 ¾ basic copying.................................................4-3 ¾ image adjustment .........................................4-10 ¾ output format...........................................
Page 50: Copy
Page 4-2 quick reference guide copy thecopy feature is standard on your machine. Access to the copy features is gained using the features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select all services in the top right-hand ...
Page 51: Basic Copying
Quick reference guide page 4-3 copy basic copying the basic copying tab is the default copy screen. Use the basic copying tab to select the standard features for a copy job. Depending on the options enabled and how your machine has been configured, you may have to select the all servicesbutton in th...
Page 52: Output
Page 4-4 quick reference guide output output is used to select the finishing requirements for the job. The options will depend on the finishing output device available. Options: collated select collated for output stacked in sets to match the sequence of the originals. Uncollated select uncollated f...
Page 53: 2-Sided
Quick reference guide page 4-5 copy 2-sided double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” can be made automatically from one or two-sided originals. Options: 1 1 sided use this option for 1 sided originals and 1 sided copies are required. 1 2 sided use this option for 1 sided or...
Page 54
Page 4-6 quick reference guide 2 1 sided use this option for 2 sided originals and 1 sided copies are required. 2 1 sided, rotate side 2 this option produces 1 sided copies from 2 sided originals and rotates every second side image. It should be used for “head to toe” orientation or calendar style o...
Page 55: Reduce/enlarge
Quick reference guide page 4-7 copy reduce/enlarge the reduce / enlarge option provides a variety of reduction and enlargement options. Originals placed on the document glass or sent to the machine electronically can be reduced or enlarged between 25% and 400%. Originals fed through the document han...
Page 56: Paper Supply
Page 4-8 quick reference guide custom use this option to adjust the height (y) and the width (x) dimensions for reduction or enlargement of each dimension independently. Note: output will not be reduced or enlarged proportionally. Custom options are as follows: paper supply use the paper supply opti...
Page 57
Quick reference guide page 4-9 copy tray 3 (optional) use this option to select the paper loaded in tray 3. L tray 3 holds 2000 sheets of 20lb, substance 20 paper. Weight ranges from 16 - 53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or a4 lef size paper. Tray 4 (option...
Page 58: Image Adjustment
Page 4-10 quick reference guide image adjustment the image adjustment tab provides copy features used for adjusting the appearance of the copy output. Note: if the ’more copy features’ tab is displaying, this must be selected to access the image adjustment tab. Touch any of the top level buttons to ...
Page 59: Image Quality
Quick reference guide page 4-11 copy image quality use this feature to enhance the quality of your output. Options: original type use this option to enhance the copy quality of the output based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the ...
Page 60: More Image Quality
Page 4-12 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the copy. Select a lower s...
Page 61: Bound Originals
Quick reference guide page 4-13 copy bound originals this feature is used to copy pages from bound documents onto separate single- sided or double-sided pages. The bound original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the gla...
Page 62: Edge Erase
Page 4-14 quick reference guide edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: border erase erases equal amounts on all edges of the copies. Up to 2.0 inches in 0.05 inch increme...
Page 63: Original Input
Quick reference guide page 4-15 copy original input use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: auto use this option to allow the machine to recognize the size of the originals being fed through the documen...
Page 64: Image Shift
Page 4-16 quick reference guide image shift this feature enables the position of the image on the page to be adjusted. Options: no shift the image position is not adjusted. Auto center use to automatically center the scanned image on the output paper. Margin shift use to create a binding edge for th...
Page 65: Output Format
Quick reference guide page 4-17 copy output format theoutput format tab is used to produce different options for the finished output. Note: if the ’more copy features’ tab is displaying, this must be selected to access the output format tab. Touch any of the top level buttons to select a feature. To...
Page 66: Transparencies
Page 4-18 quick reference guide transparencies use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the bypass tray. Transparency jobs will be delivered single-sided, collated with no finishing. The quantity can only be set t...
Page 67: Booklet Creation
Quick reference guide page 4-19 copy booklet creation use this feature to create multipage booklets from a sequential set of either single- sided or double-sided originals. The machine will reduce and correctly position each image to fit on the required page. When the page is folded a booklet will b...
Page 68: Multi-Up
Page 4-20 quick reference guide multi-up this feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes. Note: originals must be loaded in the document handler when using this feature. Options: off th...
Page 69: Invert Image
Quick reference guide page 4-21 copy invert image this feature enables mirror image or negative image copies to be produced. Options: mirror image use this option to change the direction of the original image, creating a mirror of the original. This option is primarily used to change the position of...
Page 70: Covers
Page 4-22 quick reference guide covers use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Hint: covers and inserts can be selected in the same job. Options: no covers the feature is switched off. Front only use this option to add ...
Page 71: Inserts
Quick reference guide page 4-23 copy output cover images use this option to select the imaging requirements for the covers. Output cover images options are as follows: cover stock use this option to select the tray required for the cover stock. Inserts use this feature to add up to two additional st...
Page 72: Options:
Page 4-24 quick reference guide note: this feature is not available with the auto paper option, a paper tray must be selected. This feature is also not available with 1-2 or 2-1 copying. Options: off the feature is switched off. First insert tray use this option to program all the inserts which requ...
Page 73: Job Assembly
Quick reference guide page 4-25 copy job assembly thejob assembly tab is used to combine multiple documents into a single job, produce a sample set of a job or for storing the programming of up to 10 jobs. Note: if the ’more copy features’ tab is displaying, this must be selected to access the job a...
Page 74: Options:
Page 4-26 quick reference guide to use build job, split the job into programming and scanning segments. Ensure build job is selected and program and scan the first segment. Continue to program and load segments until the whole job has been scanned. Select end build job when the entire job has been s...
Page 75: Sample Set
Quick reference guide page 4-27 copy sample set this feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: off the feature is switched off. On use to enable the sample set feature. One complete set of the job will be printed. ...
Page 76: Stored Programming
Page 4-28 quick reference guide stored programming use this feature to program up to 10 commonly used programming sequences. For example, combinations of selections such as edge erase and bound originals. The machine stores only the programming features for the job, not the images. Each time a store...
Page 77: 5 Fax
Quick reference guide page 5-1 5 fax ¾ fax..................................................................5-2 ¾ basic faxing - embedded fax........................5-3 ¾ image adjustment ...........................................5-8 ¾ added fax features .....................................5-12 ¾ ...
Page 78: Fax
Page 5-2 quick reference guide fax this chapter contains information about the options available within fax. Note: fax is an optional feature which may not be available on your machine. For information about the options available for each configuration, please refer to the product overview chapter. ...
Page 79: Basic Faxing - Embedded Fax
Quick reference guide page 5-3 fax basic faxing - embedded fax the basic faxing tab is the default embedded fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Access to the basic faxing features is gained...
Page 80: Dialing Options
Page 5-4 quick reference guide dialing options use the dialing options to enter an individual fax number or a group of fax numbers already stored within the send list. Special dialing characters can also be added to your fax number from here. There are two methods of entering a phone number - manual...
Page 81
Quick reference guide page 5-5 fax dialing characters dialing characters are special characters used for entering fax numbers. They are entered as part of the telephone number: chain dialing this feature allows users to create a single fax recipient by adding two or more fax numbers together. For ex...
Page 82: Resolution
Page 5-6 quick reference guide resolution the resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time. Options: standard 200 x 100 dpi - recommended for text documents. ...
Page 83: Sides Scanned
Quick reference guide page 5-7 fax sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 sided use this option for originals that are printed on one side only. 2 sided use this option for...
Page 84: Image Adjustment
Page 5-8 quick reference guide image adjustment theimage adjustment tab provides further features that can be applied to your fax job. Note: if the ’more fax features’ tab is displaying, this must be selected to access the image adjustment tab. Touch any of the top level buttons to select a feature....
Page 85: Image Quality
Quick reference guide page 5-9 fax image quality use this feature to enhance the quality of the outgoing fax. Options: original type use this option to enhance the quality of the fax based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the light...
Page 86: Original Input
Page 5-10 quick reference guide original input this feature enables users to specify the size of the original document when scanning from the document glass or document handler. The machine uses this information to calculate the size of your original and the scanned image. Options: auto this is the ...
Page 87: Bound Originals
Quick reference guide page 5-11 fax bound originals use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align th...
Page 88: Added Fax Features
Page 5-12 quick reference guide added fax features the added fax features tab provides further fax features which can be used when transmitting faxes. Note: if the ’more fax features’ tab is displaying, this must be selected to access the added fax features tab. Touch any of the top level buttons to...
Page 89: Transmission Options
Quick reference guide page 5-13 fax transmission options allows transmission information to be included with your fax job. Options: transmission report this report contains details about the fax together with a reduced copy of the image from the first page. When sending a fax to multiple recipients,...
Page 90: Reduce/split
Page 5-14 quick reference guide reduce/split use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machines capability. Options: reduce to fit reduces the faxed document to fit the paper size of the receiving fax machine. Split across p...
Page 91: Cover Letter
Quick reference guide page 5-15 fax cover letter use this option to add a cover letter to your fax job. Users can add text in the ’to’, ’from’ and ’comment’ fields. Note: the cover letter title is added automatically. Options: to: displays the recipient’s fax number or name. Select the keyboard butt...
Page 92: Starting Rate
Page 5-16 quick reference guide starting rate use this option to set the transmission speed of your fax job. Options: forced 4800 bps used in areas of low quality communication, when experiencing telephone noise or when fax communications are susceptible to errors. Super g3 (33.6 kbps) determines th...
Page 93: Delayed Send
Quick reference guide page 5-17 fax delayed send use delayed send to specify a time at which to send a fax. The time can be set between 15 minutes and 23 hours 59 minutes. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone. A 12 ...
Page 94: Fax Reports
Page 5-18 quick reference guide fax reports this feature enables you to obtain hard copy information about the status of the fax feature on your machine. Options: fax reports options are as follows: activity report displays the last 50 fax activities completed on the machine. Dial directory report l...
Page 95: Mailboxes
Quick reference guide page 5-19 fax mailboxes enabled by your system administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within t...
Page 96: Comment Setup
Page 5-20 quick reference guide comment setup this feature allows you to create, modify or delete comments that you want to appear on the fax cover letter. Up to 10 comments can be stored on the machine. To add or modify a comment select an empty entry from the comment list and select edit. Using th...
Page 97: Build Job
Quick reference guide page 5-21 fax build job use this feature to fax a job that requires different settings for each page or a segment of pages. This feature is also useful if your fax job has more than 70 pages which exceeds the maximum capacity of the document handler. Note: the destination fax n...
Page 98: Polling
Page 5-22 quick reference guide polling polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox . Options: store for polling this option allows users to scan documents and store them. When remote machin...
Page 99: Dial Directory Setup
Quick reference guide page 5-23 fax dial directory setup use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the send list feature on the basic faxing tab. Dialing groups can also be set up, co...
Page 100: Basic Faxing - Server Fax
Page 5-24 quick reference guide basic faxing - server fax the basic faxing tab is the default server fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job. Access to the basic faxing features is gained using the...
Page 101: Options:
Quick reference guide page 5-25 fax options: add to send list used when you want to send a fax to more than one destination. Enter the number using the keypad or select the phone list button and select a stored number. Then select the add to send list button. Continue to add numbers until all the lo...
Page 102: Resolution
Page 5-26 quick reference guide phone list the phone list can store up to 30 fax numbers. Enter the fax number and select phone list. Select an empty number and then enter phone list, the number will be stored. Fax numbers in the phone list can also be added to the send list. Entries displayed in th...
Page 103: Sides Scanned
Quick reference guide page 5-27 fax sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option for ...
Page 104: More Fax Features
Page 5-28 quick reference guide more fax features the more fax features tab provides additional fax features which can be used with your fax job. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be select...
Page 105: Image Quality
Quick reference guide page 5-29 fax image quality use this feature to enhance the quality of the outgoing fax. Options: original type use this option to enhance the quality of the fax based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the ligh...
Page 106: More Image Quality
Page 5-30 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast adjusts the difference between the image densities within the scanned image. Sharpness adjusts the...
Page 107: Original Input
Quick reference guide page 5-31 fax original input use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: auto use this option to enable the machine to recognize the size of the originals being fed throu...
Page 108: Delayed Send
Page 5-32 quick reference guide delayed send use delayed send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone.The time to send is added to the job informati...
Page 109: Authentication Mode
Quick reference guide page 5-33 fax authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within scan to...
Page 110
Page 5-34 quick reference guide.
Page 111: 6 Internet Fax
Quick reference guide page 6-1 6 internet fax ¾ internet fax.....................................................6-2 ¾ image adjustment ...........................................6-6 ¾ output format...............................................6-12 ¾ authentication mode ...............................
Page 112: Internet Fax
Page 6-2 quick reference guide internet fax this chapter contains information about the options available within internet fax. Note: internet fax is an optional feature which may not be available on your machine. For information about the options available for each configuration, please refer to the...
Page 113: Send:
Quick reference guide page 6-3 inter n et fax send: use the send options to enter recipient information. Options: from use this option to enter the from e-mail address. Note: if you accessed internet fax via authentication mode, the from e-mail address will be linked with the login name and cannot b...
Page 114: Address List
Page 6-4 quick reference guide address list displays all the recipient addresses entered for the current internet fax job. Up to 128 recipients addresses can be entered in the list. Entering an e-mail address for internet fax e-mail addresses can be entered in one of two ways - manually or via an ad...
Page 115: Address Book Types
Quick reference guide page 6-5 inter n et fax continue this process until you have added all the required recipients and on completion select done. The entered e-mail address will be shown in the address list. Address book types if configured there are two different types of address book on your mac...
Page 116: Image Adjustment
Page 6-6 quick reference guide image adjustment the image adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned internet fax image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature re...
Page 117: Image Quality
Quick reference guide page 6-7 inter n et fax image quality use this feature to enhance the quality of your scanned originals. Options: original type use this option to enhance the quality of the output based on the type of original being scanned. Original type options are as follows: lighten / dark...
Page 118: More Image Quality
Page 6-8 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the copy. Select a lower se...
Page 119: Sides Scanned
Quick reference guide page 6-9 inter n et fax sides scanned this feature is used to specify whether the originals are single-sided or double- sided. For 2-sided originals the orientation can also be programmed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided u...
Page 120: Resolution
Page 6-10 quick reference guide resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x100 (standard) produces the smallest image file size and is only recommended for use with simple text documents. Note: 200x...
Page 121: Original Input
Quick reference guide page 6-11 inter n et fax original input use this option to program the size of the originals being scanned or program the machine to determine the size of the originals automatically. Options: auto use this option to allow the machine to determine the size of the originals bein...
Page 122: Output Format
Page 6-12 quick reference guide output format use this feature to temporarily change the settings required for the scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax ...
Page 123: Document Format
Quick reference guide page 6-13 inter n et fax document format use the document format option when your job is to be sent with a different file format than that set as the default. Options: multi-page tiff multi-page tagged-image file format. One tiff file containing several pages of scanned images....
Page 124: Acknowledgment Report
Page 6-14 quick reference guide acknowledgment report use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: enabled use this option to print a status report after the job has been s...
Page 125: Message Body
Quick reference guide page 6-15 inter n et fax message body use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. The message entered will only be available for the current job. No...
Page 126: Authentication Mode
Page 6-16 quick reference guide authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within scan to e-m...
Page 127: 7 Network Scanning
Quick reference guide page 7-1 7 network scanning ¾ scan................................................................7-2 ¾ network scanning...........................................7-3 ¾ image adjustment ...........................................7-7 ¾ output format.................................
Page 128: Scan
Page 7-2 quick reference guide scan this chapter contains information about the options available within network scanning. Note: network scanning is an optional feature which may not be available on your machine. For information about the options available for each configuration, please refer to the...
Page 129: Network Scanning
Quick reference guide page 7-3 network scanning network scanning access to the network scanning features is gained using the features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select all services in the top right-hand corn...
Page 130: Repositories
Page 7-4 quick reference guide repositories repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use network scanning your system administrator must set up the repositories available to your machine. The repositories are defined in the...
Page 131: Template Destinations
Quick reference guide page 7-5 network scanning template destinations the template destination lists the templates stored on the machine. On installation the factory default template ’default’, displays in upper case in the template destination list. The default template appears at the top of the li...
Page 132: Destination Details
Page 7-6 quick reference guide destination details the destination details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template. Note: a...
Page 133: Image Adjustment
Quick reference guide page 7-7 network scanning image adjustment the image adjustment tab is used to program features relating to the scanned images. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be se...
Page 134: Image Quality
Page 7-8 quick reference guide image quality use this feature to enhance the quality of your scanned originals. Options: original type use this option to enhance the quality of the output based on the type of original being scanned. Original type options are as follows: lighten / darken adjusts the ...
Page 135: More Image Quality
Quick reference guide page 7-9 network scanning more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the copy. ...
Page 136: Sides Scanned
Page 7-10 quick reference guide sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option for orig...
Page 137: Edge Erase
Quick reference guide page 7-11 network scanning edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: border erase erases equal amounts on all edges of your output image. Up to 2.0 inc...
Page 138: Original Input
Page 7-12 quick reference guide original input use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: auto use this option to allow the machine to determine the size of the originals being fed through the document han...
Page 139: Resolution
Quick reference guide page 7-13 network scanning resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x200x1 recommended for use with average quality text documents and line art. Does not produce the best imag...
Page 140: Output Format
Page 7-14 quick reference guide output format use the features available to temporarily change the format of the scanned image file at the destination server. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options ...
Page 141: If File Already Exists
Quick reference guide page 7-15 network scanning if file already exists use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job. Options: rename new file use this option when you want the machine to n...
Page 142: Document Format
Page 7-16 quick reference guide document format use this feature to temporarily change the file type of the scanned image file at the destination server. The default setting is the same as the value entered in the selected template. Options: tiff tagged-image file format. A graphic file that can be ...
Page 143: Document Management Fields
Quick reference guide page 7-17 network scanning document management fields document management fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields must be enabled when creating the template at the web ui. Note: if yo...
Page 144: Refresh Destinations
Page 7-18 quick reference guide refresh destinations select the refresh destinations tab to access the update template list feature. Touch the update template list button if the template has been recently created or modified. The system automatically updates the template list..
Page 145: Authentication Mode
Quick reference guide page 7-19 network scanning authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features w...
Page 146
Page 7-20 quick reference guide.
Page 147: 8 E-Mail
Quick reference guide page 8-1 8 e-mail ¾ e-mail..............................................................8-2 ¾ image adjustment ...........................................8-6 ¾ output format...............................................8-13 ¾ authentication mode ..................................
Page 148: E-Mail
Page 8-2 quick reference guide e-mail this chapter contains information about the options available within e-mail. Note: e-mail is an optional feature which may not be available on your machine. For information about the options available for each configuration, please refer to the product overview ...
Page 149: Send:
Quick reference guide page 8-3 e-mail send: use the send options to enter recipient information. Options: from use this option to enter the from e-mail address. Note: if you accessed e-mail via authentication mode, the from e-mail address will be associated with the login name and cannot be changed....
Page 150: Address List
Page 8-4 quick reference guide address list displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipients addresses can be entered in the list. Entering an e-mail address the e-mail address can be entered in one of two ways - manually or via an address book. N...
Page 151: Address Book Types
Quick reference guide page 8-5 e-mail if one or more matches are found based on the search criteria, the matches are displayed on the touch screen. Use the up and down scroll bars to locate the recipient. Highlight the recipient in the list and select the add button. Continue this process until you ...
Page 152: Image Adjustment
Page 8-6 quick reference guide image adjustment the image adjustment tab is used to temporarily programme features to enhance the appearance and style of the scanned e-mail image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature requir...
Page 153: Image Quality
Quick reference guide page 8-7 e-mail image quality use this feature to enhance the quality of your scanned originals. Options: original type use this option to enhance the quality of the output based on the type of original being scanned. Original type options are as follows: lighten / darken adjus...
Page 154: More Image Quality
Page 8-8 quick reference guide more image quality use this feature in addition to the settings selected using the image quality option, to further enhance the quality of your output. Options: contrast this option controls the differences between the image densities within the copy. Select a lower se...
Page 155: Sides Scanned
Quick reference guide page 8-9 e-mail sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 sided use this option for originals that are printed on 1 side only. 2 sided use this option fo...
Page 156: Edge Erase
Page 8-10 quick reference guide edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: border erase erases equal amounts on all edges of your output image. Up to 2.0 inches in 0.05 inch ...
Page 157: Original Input
Quick reference guide page 8-11 e-mail original input use this option to programme the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: auto use this option to allow the machine to recognize the size of the originals being fed t...
Page 158: Resolution
Page 8-12 quick reference guide resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x200x1 recommended for use with average quality text documents and line art. Does not produce the best image quality for pho...
Page 159: Output Format
Quick reference guide page 8-13 e-mail output format use this feature to change the reply to e-mail address and to identify the file format required for the e-mail scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature require...
Page 160: Document Format
Page 8-14 quick reference guide document format use the document format option when the job is to be sent with a different file format than that set as the template default. Options: tiff tagged-image file format. A graphic file that can be opened in a variety of graphic software packages across a v...
Page 161: Reply to
Quick reference guide page 8-15 e-mail reply to use the reply to feature to alter the default address to which replies to an e-mail job can be sent. Message body use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject l...
Page 162: Authentication Mode
Page 8-16 quick reference guide authentication mode authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the system administrator to restrict access to the features within scan to e-m...
Page 163: 9 Print
Quick reference guide page 9-1 9 print ¾ introduction to print.........................................9-2 ¾ print driver features.......................................9-3 ¾ print drivers ....................................................9-4.
Page 164: Introduction to Print
Page 9-2 quick reference guide introduction to print this chapter contains information about the options available within print. Note: print is not available on the copier configuration. For more information about the options available for each configuration, please refer to the product overview cha...
Page 165: Print Driver Features
Quick reference guide page 9-3 prin t print driver features control options there are a number of options which appear on all of the printer driver screens: ok saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed. Cancel closes the dialog and ...
Page 166: Print Drivers
Page 9-4 quick reference guide print drivers note: the following provides an overview of the features available on the postscript print driver. For more information about a specific feature, please refer to the on-line help facility provided as part of the print driver software. Paper/output used to...
Page 167: Advanced
Quick reference guide page 9-5 prin t advanced select this tab to access the postscript options and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Image options use the options available in ...
Page 168: Layout/watermark
Page 9-6 quick reference guide layout/watermark used to change the layout of a document and add watermarks. Documents can be printed 1 up, 2 up and so on, up to 16 up. Booklets can also be created. Use the watermark option to display, for example, the word draft or confidential across each page. Thi...
Page 169: 10 Maintenance
Quick reference guide page 10-1 10 maintenance ¾ customer replaceable units ........................10-2 ¾ cleaning the machine ...................................10-3 ¾ further assistance ........................................10-4.
Page 170: Customer Replaceable Units
Page 10-2 quick reference guide customer replaceable units there are 5 replaceable units on the machine: xerographic module toner (dry ink) cartridge fuser module and ozone filter document handler feed roll waste toner (dry ink) bottle the machine will display a message on the touch screen when any ...
Page 171: Cleaning The Machine
Quick reference guide page 10-3 maintenance cleaning the machine warning:when cleaning the machine do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all clean...
Page 172: Further Assistance
Page 10-4 quick reference guide further assistance for any additional help visit our customer web site at www.Xerox.Com or contact the xerox welcome and support center quoting the machine serial number. 1 ¾ press the machine status button on the control panel. 2 ¾ the machine information screen disp...
Page 173: 11 Troubleshooting
Quick reference guide page 11-1 11 troubleshooting ¾ general ......................................................... 11-2 ¾ fault clearance ............................................ 11-3 ¾ xerox welcome and support center ............ 11-4 ¾ troubleshooting tips....................................
Page 174: General
Page 11-2 quick reference guide general a variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: ¾ do not position the machine in direct sunlight or near a heat source such as a radiator. ¾ avoid sudden changes in the envir...
Page 175: Fault Clearance
Quick reference guide page 11-3 troubleshooting fault clearance if you are unable to clear the fault, refer to the next section to contact your local xerox welcome and support center for assistance. Note: for additional troubleshooting information please refer to the training and information cd (cd2...
Page 176: Locating The Serial Number
Page 11-4 quick reference guide xerox welcome and support center if a fault cannot be resolved by following the touch screen instructions, check the troubleshooting tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the xerox welcome and suppor...
Page 177: Troubleshooting Tips
Quick reference guide page 11-5 troubleshooting troubleshooting tips for additional troubleshooting information please refer to the training and information cd (cd2) or the system administration cd (cd1). Power the machine will not power on: ¾ check to see that the machine is not in low power mode a...
Page 178: Paper Handling
Page 11-6 quick reference guide paper handling repeated paper jams, misfeeds or multisheet feeds ¾ ensure that the correct paper size is displayed on the touch screen. ¾ ensure that the paper tray is not filled above the max line. ¾ ensure that the edge guides are adjusted to touch the sides of the ...
Page 179: Paper Curls
Quick reference guide page 11-7 troubleshooting ¾ check that the touch screen is displaying the correct size for the paper in use. ¾ load fresh paper. Repeated check tray messages on the touch screen and the paper is loaded in the tray ¾ adjust the edge guides against the stack of paper in the tray....
Page 180: Output Quality
Page 11-8 quick reference guide output quality stray marks or black marks from hole punched originals are not removed ¾ use the edge erase to erase the edge with the drilled holes. ¾ copy from the document glass with the document cover down. Images are out of sequence or upside down when the booklet...
Page 181: Image Loss
Quick reference guide page 11-9 troubleshooting image loss ¾ when copying a document from a larger paper size to a smaller size, use auto% to reduce the image onto the smaller size. ¾ use reduction i.E., copy at 90% instead of 100%. ¾ select [auto center] and run the job again. ¾ if scanning from th...
Page 182: Jobs Scan But Do Not Print
Page 11-10 quick reference guide jobs scan but do not print ¾ some jobs require image processing before printing. This may take as long as 2 seconds per page. ¾ check the job status queue to determine if a job is processing. There may be a job in the queue with a status of paused. Delete this job if...
Page 183: 12 Index
Quick reference guide page 12-1 index 12 index numerics 2-sided copy 4-5 a acknowledgment report internet fax 6-14 add file destination network scanning 7-17 added fax features embedded fax 5-12 additional resources 1-3 address list e-mail 8-4 advanced print 9-5 advanced fax features embedded fax 5-...
Page 184
Page 12-2 quick reference guide document format e-mail 8-14 internet fax 6-13 network scanning 7-16 document handler troubleshooting tips 11-5 document management fields network scanning 7-17 document name network scanning 7-14 e edge erase copy 4-14 e-mail 8-10 network scanning 7-11 e-mail 8-2 ener...
Page 185
Quick reference guide page 12-3 index embedded fax 5-19 maintenance power on or off 3-3 making copies 3-5 message body e-mail 8-15 internet fax 6-15 more fax features server fax 5-28 more image quality copy 4-12 e-mail 8-8 internet fax 6-8 network scanning 7-9 server fax 5-30 multi-up copy 4-20 n ne...
Page 186
Page 12-4 quick reference guide internet fax 6-3 sending a server fax 3-7 sending an e-mail 3-10 sending an embedded fax 3-6 sending an internet fax 3-8 sides scanned e-mail 8-9 embedded fax 5-7 internet fax 6-9 network scanning 7-10 server fax 5-27 stapled output 4-4 starting rate embedded fax 5-16...