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  5. System Administrator Manual

Xerox WorkCentre 7328 System Administrator Manual

Summary of WorkCentre 7328

  • Page 1

    System administrator’s guide 701p47693 workcentre 7328/7335/7345.

  • Page 2: Copyrights And Trademarks

    Copyrights and trademarks microsoft® is a registered trademark of microsoft corporation. Windows nt®, windows® 95, windows® 98, windows® me, windows® 2000, and windows® xp are registered trademarks of microsoft corporation. Windows vista is either a registered trademark or trademark of microsoft cor...

  • Page 3: Table of Contents

    I table of contents network connectivity................................................................................................................................. 1 installation steps ................................................................................................................

  • Page 4

    Ii to access lpd settings at the device ................................................................................................ 29 port status (lpd enablement) ............................................................................................................ 30 lpd port number ......

  • Page 5

    Iii installation instructions for 10.X (os x)............................................................................................... 60 common unix printing system (cups) ............................................................................................61 overview ....................

  • Page 6

    Iv enter the fax repository details via internet services .......................................................... 107 configure general settings ....................................................................................................... 108 configure the fax server.......................

  • Page 7

    V using the scan to pc (ftp/smb) feature........................................................................................ 143 setup and use of job flow sheets with mailboxes ........................................................................ 144 overview ....................................

  • Page 8

    Vi preparations: ................................................................................................................................. 172 configure remote authentication for kerberos (windows 2000) ................................................. 173 at your workstation: .................

  • Page 9

    Vii create a group account.................................................................................................................... 216 create a user account and set usage limits................................................................................... 217 maximum usage limits an...

  • Page 10

    Viii to access internet services settings at the device .......................................................................... 238 internet services (http) enablement .............................................................................................. 239 internet services port number ...

  • Page 11

    Ix print a configuration report at the device and perform these tasks: ............................................... 282 at the macintosh workstation ............................................................................................................ 283 scanning to hard drive troubleshoot...

  • Page 12

    X.

  • Page 13: Network Connectivity

    1 network connectivity installation steps step 1. Connect one end of a category 5 twisted pair cable to a live network drop. Connect the opposite end of the cable to the rj-45 socket at the rear of the device. Step 2. Set the device's power switch to on and wait until the main screen is displayed. N...

  • Page 14

    2 step 4. Referring to the configuration report, determine if the appropriate ports and protocols are enabled for your network environment. To support communicating with the device's internet services, a series of internal web pages that enable remote configuration of operating settings, the tcp/ip ...

  • Page 15: Configuration Report

    3 configuration report to print a configuration report, with the device switched on, perform the following steps: 1. Press the machine status button. 2. Press the print reports button. 3. Press the copy reports button. 4. Press the configuration report button. 5. Press the large, green, start button...

  • Page 16: Ethernet Speed Setting

    4 ethernet speed setting the device's ethernet interface has speed settings of auto (10 base-t/100 base-tx), 100 base-tx (half or full duplex), and 10 base-t (half or full duplex). By default the ethernet port configuration will be set to auto. To change the network speed go to your device 1. Press ...

  • Page 17

    5 enable internet services (http) internet services are a series of web (html) pages located within the device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: if authentication is enabled, as stated in the secu...

  • Page 18

    6 internet services (http) enablement 1. Press the selection line labeled port status. 2. Press the change settings button. 3. On the port status screen, note which of the two buttons is highlighted as the current setting for internet services enablement. The available settings are enabled or disabl...

  • Page 19: Proxy Server Settings

    7 proxy server settings to use the web service button on the machine (if available), which enables the machine to access http file servers on the internet, you need to enter your proxy server information as described here. 1. Open your web browser and enter the tcp/ip address of the device in the ad...

  • Page 20: Parallel Port Configuration

    8 parallel port configuration to view or change the settings of the device's parallel port, perform the following steps: note: you must have purchased the parallel (1284) printing kit and installed the supplied hardware before you can configure this port. To access parallel port settings at the devi...

  • Page 21

    9 port status (parallel port enablement) 1. On the parallel port selections menu, press the selection line labeled port status. 2. Press the change settings button. 3. On the parallel port status screen, note which of the two buttons is highlighted as the current setting for parallel port enablement...

  • Page 22

    10 pjl (printer job language)setting 1. On the parallel port selections menu, press the selection line labeled pjl. 2. Press the change settings button. 3. On the settings screen, note which of the two buttons is highlighted as the current setting for job control language. This is the setting that e...

  • Page 23

    11 bi-directional communications 1. Select the down arrow on the screen to see this setting. 2. On the parallel port selections menu, press the selection line labeled bi-directional communications. 3. Press the change settings button. 4. On the settings screen, note which of the two buttons is highl...

  • Page 24

    12 exiting the parallel port selections menu to exit the parallel port selections menu, which returns you to the port settings menu, press the rectangular close button in the upper right corner of the touch screen. Exiting the port settings menu and returning to the device's tools tab screen 1. To e...

  • Page 25: Usb Configuration

    13 usb configuration the file folder on the properties page of internet services (the device’s internal web pages) contains a folder, labeled physical connections. To access this folder, enter the ip address of the device in the address line of your browser and press enter. Click on the properties t...

  • Page 26: Snmp Configuration

    14 snmp configuration snmp (simple network management protocol) provides a method to remotely monitor and diagnose device performance on the network. Once snmp has been enabled at the device, snmp management software, running on a host computer connected to the network, polls the device's agents for...

  • Page 27

    15 port status (snmp enablement) 1. On the snmp selection menu, press the selection line labeled port status. 2. Press the change settings button. 3. On the port status screen, note which of the two buttons is highlighted as the current setting for snmp enablement. The available settings are enabled...

  • Page 28

    16 configuring snmp community names with internet services 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of the connectivity, then the protocols file folder. 4. ...

  • Page 29

    17 changing the administrator password there are two administrator passwords that control access to the device's feature settings. One password is a numeric password (login id) that controls access through the device's control panel. The second password is an alphanumeric password (pass code) that c...

  • Page 30

    18 to change the alphanumeric password used by internet services note: if authentication is enabled, as stated in the security – authentication topic in the options section of this guide, you will have to supply the administrator user name and password when first accessing internet services, rather ...

  • Page 31: Setting The Auto Clear Timer

    19 setting the auto clear timer for security purposes, the auto clear service will automatically log the system administrator out of the machine’s tools tab, after a period of inactivity determined by the auto clear timer. To set the auto clear timer to a duration of up to 240 seconds, perform the f...

  • Page 32

    20 add or remove all services screen buttons to add or remove all services screen buttons: 1. Press the [log in / out] button to enter system administration mode. 2. Type the administrator password (11111 or current password). 3. Touch [enter] 4. Press the [machine status] button on the control pane...

  • Page 33: Assistant)

    21 smart esolutions (meter assistant and supplies assistant) select this feature in internet services to access and set up automatic billing meter reading and automatic machine supplies reporting. Note that this feature may currently be available only in the u.S.A. Information checklist make sure th...

  • Page 34

    22 14. Place a check mark in the request registration box and server communication box. Note that you can now schedule xerox communication server polling time. Make sure to check the server communication enabled box. 15. Click apply and supply the administrator user name and password, if prompted. 1...

  • Page 35: Machine Software Upgrades

    23 machine software upgrades to upgrade, you must first obtain the upgrade software and then install it. Prepare for the upgrade it is important to obtain the correct upgrade file for your machine. Determine the software version you are currently running, as follows: 1. Open your web browser and ent...

  • Page 36: Nos Selection

    24 nos selection tcp/ip protocol configuration to view or change the settings of the device's tcp/ip protocol configuration, perform the following steps: to access the tcp/ip protocol settings at the device 1. Press the log in / out button on the control panel. 2. Press the "1" key on the numeric ke...

  • Page 37

    25 ethernet setting (ethernet rated speed) 9. On the protocol settings menu, press the selection line labeled ethernet rated speed. 10. Press the change settings button. 11. On the settings screen, note which one of the buttons is highlighted as the current setting for ethernet speed. The available ...

  • Page 38

    26 ipv4 ip address 1. Used for static ip addressing (with "static" selected as your addressing method), on the protocol settings menu, press the selection line labeled ipv4 address. Note that the ip address may be viewed, but not changed, with dynamic addressing enabled. 2. Press the change settings...

  • Page 39

    27 ipv4 ip filter (ip address restriction) 1. Use your workstation's web browser to access the internet services (web pages) residing on the device to set the ip address or addresses to use with this feature before enabling the feature, either here or with internet services. This will prevent uninte...

  • Page 40

    28 exiting the protocol settings menu and returning to the device's tools tab screen 1. To exit the protocol settings menu, returning to the tools tab screen, press the rectangular close button in the upper right corner of the protocol settings menu screen. 2. Wait several seconds and the auto clear...

  • Page 41: Tcp/ip Lpd Enablement

    29 tcp/ip lpd enablement to support tcp/ip printing through the workstation's lpr port in the case of windows xp, the lpd (line printer daemon) must be enabled at the device. To view or change the device's lpd setting, perform the following steps: to access lpd settings at the device 1. Press the re...

  • Page 42

    30 port status (lpd enablement) 1. On the lpd selections menu, press the selection line labeled port status. 2. Press the change settings button. 3. On the lpd port status screen, note which of the two buttons is highlighted as the current setting for lpd enablement. The available settings are enabl...

  • Page 43: Tcp/ip Dynamic Addressing

    31 tcp/ip dynamic addressing 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of the connectivity, then the protocols file folder. 4. Select tcp/ip in the directory...

  • Page 44

    32 tcp/ip configuration selection list as displayed on your screen, the following selections are available for tcp/ip configuration. Ip mode select the ip mode that applies to your network environment. General host name. The default entry assures a name that is unique to this device on the network. ...

  • Page 45

    33 ip filtering (ip address restriction) 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of the security file folder. 4. Select ip filtering. 5. In either the ipv4...

  • Page 46

    34 configure port 9100 (raw printing) 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus (+) symbol to the left of the connectivity, then the protocols file folder. 4. Select port 9100 in t...

  • Page 47

    35 microsoft (netbios over ip) networks before you start 1. Print a configuration report as stated in the network connectivity section of this guide. 2. Referring to the report, verify that smb is enabled. To enable smb at the device, if required, follow the procedure below. 3. Referring to the conf...

  • Page 48

    36 7. Press port settings. 8. When the port settings menu displays, press the smb selection line. 9. Press the change settings button in the lower right corner of the port settings menu screen. 10. When the smb selection menu displays, note that you have only one setting available on a single, numbe...

  • Page 49

    37 viewing or configuring the smb host name or wins server with internet services 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of connectivity, then the protoco...

  • Page 50

    38 note regarding dns/wins netbios name resolution to use the device's netbios name over the tcp/ip network, the dns and wins servers must be configured for netbios name to ip address resolution. Also, make sure that the device is informed of the addresses of the dns/wins servers, using the instruct...

  • Page 51: Ipp Configuration

    39 ipp configuration the internet printing protocol provides a convenient way to print over the internet or intranet using the device's ip address. To support this type of printing, make sure that port 9100 is enabled at the device as stated in the note at the bottom of the configure port 9100 proce...

  • Page 52

    40 port status (ipp enablement) 1. On the ipp selection menu, press the selection line labeled port status. 2. Press the change settings button. 3. On the ipp port status screen, note which of the two buttons is highlighted as the current setting for ipp enablement. The available settings are enable...

  • Page 53

    41 exiting the port settings menu and returning to the tools tab screen 1. To exit the port settings menu, returning to the tools tab screen, press the rectangular close button in the upper right corner of the port settings menu screen. 2. Wait several seconds and the auto clear service should log y...

  • Page 54

    42 ethertalk (appletalk) configuration the ethertalk protocol enables workstation to device communications over the ethertalk (appletalk) network. To access ethertalk settings at the device 1. Press the log in / out button on the control panel. 2. Press the "1" key on the numeric keypad five consecu...

  • Page 55

    43 port status (ethertalk enablement) 1. On the ethertalk selection menu, press the selection line labeled port status. 2. Press the change settings button. 3. On the port status screen, note which of the two buttons is highlighted as the current setting for ethertalk enablement. The available setti...

  • Page 56

    44 configuring ethertalk settings with internet services 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus (+) symbol to the left of connectivity, then the protocols file folder. 4. Select...

  • Page 57

    45 as400 printing as400 raw tcp/ip printing to port 9100 (crtdevprt) purpose this is the procedure to set up printing to a multifunction device from an as/400 using the snmp drivers. Assumptions this procedure is intended for users familiar with the as/400 system, especially those experienced with p...

  • Page 58

    46 8. The default [trap community name] is snmp_trap, which you can use without changing. The default trap community name is used to specify the default community name for all traps generated by this machine. 9. Click your browser back button to return to the snmp configuration page, then click the ...

  • Page 59

    47 as400 printing using lpr (crtoutq) creating a remote queue (lpr) on the as400 at the command line, issue crtoutq and press f4, then f9 for additional parameters. The setup is as follows: output queue: queue name library: library name maximum spooled file size number of pages: *none starting time:...

  • Page 60

    48 only change the parameters in bold. At this point, a spool file (document) should be able to be sent tot he workcentre. Note: if printing pcl, set this parameter to hpiiid, hp5si (most of the hp drivers will work) and set workstation customizing object as *none. If printing ascii, set this parame...

  • Page 61: Print Drivers

    49 print drivers tcp/ip peer to peer (lpr or standard tcp/ip) printing windows 2000 server\professional & xp professional (& vista) print driver installation before you start obtain the print driver for your workstation's operating system. Drivers are available on one of the cd- roms that came with ...

  • Page 62

    50 add the printer to the windows 2000 or windows xp\vista desktop 1. On the windows 2000 desktop, from the start menu, select settings, then printers. On the windows xp desktop, from start, select printers and faxes. The vista path is start\control panel\printer(s). 2. On windows 2000 or xp, double...

  • Page 63

    51 netbios over ip peer to peer printing before you start 1. Obtain the print driver for your workstation's operating system. Drivers are available on one of the cd-roms that came with your device. They are also typically available for downloading in self- extracting zip file format from the interne...

  • Page 64

    52 an alternate procedure for setting up netbios over ip peer to peer printing experienced systems administrators can use the following procedure: 1. On windows 2000 and xp workstations, from the "properties selection" of the "local area connection" icon, verify that the internet protocol (tcp/ip) i...

  • Page 65

    53 netbios over ip client/server printing before you start 1. Obtain the print driver for your workstation's operating system. Drivers are available on one of the cd-roms that came with your device. They are also typically available for downloading in self- extracting zip file format from the intern...

  • Page 66

    54 windows 2000 & xp professional workstation print driver installation verify that the correct protocols and services are installed in the workstation 1. Verify that the internet protocol (tcp/ip) is installed in the workstation. On the windows 2000 desktop, right mouse click the my network places ...

  • Page 67

    55 add the printer to the windows 2000 or windows xp desktop 1. On the windows 2000 desktop, from the start menu, select settings, then printers. On the windows xp desktop, from start, select printers and faxes. 2. On windows 2000, double-click add printer. On windows xp, from printer tasks, select ...

  • Page 68

    56 ipp printing (windows 2000\xp\vista) note: supported by all windows 2000, xp, and vista workstations, ipp (the internet printing protocol) enables the convenience of printing over the internet or intranet through the creation of an ipp network port. This printing "service" is available for other ...

  • Page 69

    57 verify that tcp/ip is installed in the workstation on the windows 2000 desktop, right mouse click the my network places icon and select properties. Right mouse click on the local area connection icon and select properties. On the windows xp desktop, click start, control panel, and double click ne...

  • Page 70

    58 configure the print driver 1. On the windows 2000 desktop, from the start menu, select settings, then printers. On the windows xp desktop, from start, select printers and faxes. The vista path is start\control panel\printer(s). 2. Right click on the printer's icon and select properties. Use the a...

  • Page 71

    59 ethertalk (appletalk) peer to peer printing before you start 1. Obtain the adobe postscript print driver for your macintosh (os 9.X) workstation. Drivers are available on one of the cd-roms that came with your device. They are also typically available for downloading in self-extracting file forma...

  • Page 72

    60 installation instructions for 10.X (os x) 1. Double click to open the folder containing the drivers for version 10.X. 2. Double click to open the [machine model.Dmg]. 3. Double click to open the [machine model.Pkg] file. 4. When the welcome screen displays, click continue. 5. Click continue, then...

  • Page 73

    61 common unix printing system (cups) overview the common unix printing system (cups) was created by easy software products in 1998 as a modern replacement for the berkeley line printer daemon (lpd) and at&t line printer (lp) system designed in the 1970's for printing text to line printers. Currentl...

  • Page 74

    62 installing cups on the unix workstation the instructions for installing and building cups are contained in the cups software administrators manual, written and copyrighted by easy software products and available for downloading at www.Cups.Org/documentation.Php . An overview of the common unix pr...

  • Page 75

    63 adding the xerox printer 1. Use the ps command to make sure that the cups daemon is running. The daemon can be restarted from linux using the init.D script that was created when the cups rpm was installed. The command is > /etc/init.D/cups restart. A similar script or directory entry should have ...

  • Page 76: Options

    64 options enabling options with software keys options such as scanning (e-mail, mailbox, network, twain), security (disk overwrite, secure watermark), internet fax (ifax), server fax, and job based accounting, require purchase and subsequent enabling with a supplied 12 character key before they wil...

  • Page 77: Hidden Features

    65 hidden features specialized features are enabled by typing special codes at the device. These are not major options like scanning or faxing. They are minor changes, such as changing the durations of built-in timers, that allow users to customize the device to their own needs. Contact your xerox r...

  • Page 78

    66 xerox extensible interface program (xeip) xerox extensible interface platform enables independent software vendors and partners to develop customized programs to access directly from the xerox device. Users can enter their authentication login at the device and access a set of features and option...

  • Page 79

    67 e. Click [apply]. F. If changes were made to the ssl settings you may need to: • reboot the system. • close and reopen the client browser. 5. To enable the ports: a. Click the [properties] tab. B. Click the [connectivity] folder, then port settings. C. On the snmp line, click [enabled]. D. On the...

  • Page 80: Scan to Home

    68 scan to home the scan to home option is supported through the network scanning service. Essentially, it is a template file (.Xst) stored locally on the device, but in a different directory than the network scanning templates or mailbox folders. Users access the scan to home template by pressing t...

  • Page 81

    69 configure scan to home note: scan to home does not work without remote account mode. 1. At the device, press the [log in / out] button to enter system administration mode. 2. On the keypad enter [11111] or the current password. Touch [enter] when finished. 3. Press the [machine status] button on ...

  • Page 82

    70 scanning to the device’s hard drive (mailboxes) before you start it is assumed that you purchased the scanning option to enable scanning to the hard drive with your device. If you did not, contact your xerox representative to purchase this option. Refer to the enabling options with software keys ...

  • Page 83

    71 setting up mailboxes at the device note: scanning to the device's hard drive requires the set up of individual mailboxes to receive scanned files. Up to 200 mailboxes can be set up to support this type of scanning. To set up mailboxes, perform the following steps: 1. Press the log in / out button...

  • Page 84

    72 14. Press the rectangular change settings button. 15. Use the touch screen keyboard to enter in a name for your mailbox. 16. When finished entering in a name, press the save button in the upper right corner of the screen. (to exit the screen, without saving changes, press the cancel button.) 17. ...

  • Page 85

    73 setting up mailboxes with internet services note: scanning to the device's hard drive requires the set up of individual mailboxes to receive scanned files. Up to 200 mailboxes can be set up to support this type of scanning. To set up mailboxes, perform the following steps: 1. Open your web browse...

  • Page 86

    74 scanning to mailboxes note: scanning to the device's hard drive requires the set up of individual mailboxes to receive scanned files. Up to 200 mailboxes can be set up to support this type of scanning. To learn how to set up an individual mailbox, refer to the setting up mailboxes topics in the s...

  • Page 87

    75 retrieving images from mailboxes 1. Images are retrieved from mailboxes using internet services. To access internet services from your workstation, with your internet browser program running, enter the device's ip address (as seen on the configuration report) into the address or location field of...

  • Page 88

    76 installing and using the network scanner utility to retrieve scanned documents directly from the device's mailbox(es) into an image-editing application such as adobe® photoshop®, you need to install the network scanner utility (scan driver) on your workstation. You can additionally install and us...

  • Page 89

    77 importing scanned data from the mailbox to an image-editing application 1. Start a twain-compatible application program, such as photoshop. 2. From the file menu, select the command for selecting the scan source (import/twain source, in photoshop). 3. Select fx network scan from the displayed lis...

  • Page 90

    78 importing scanned data from the mailbox using mailbox viewer 1. On your windows desktop, select start\programs\fujixeroxetwork scanner utility\mailbox viewer. 2. Select the scanner for connection from the displayed list, then click select scanner. 3. If no items are shown in the list, click ref...

  • Page 91: Scan to E-Mail

    79 scan to e-mail e-mail overview it is assumed that you purchased the scanning option to enable scanning to the e-mail with your device. If you did not, contact your xerox representative to purchase this option. The machine is capable of exchanging e-mails. The following features are available by e...

  • Page 92

    80 preparations the following items are required in order to use the e-mail feature. Item description e-mail via smtp e-mail via pop3 ifax via smtp ifax via pop 3 ifax direct (1) via smtp e-mail printing mail notice job completion tcp/ip address the tcp/ip address for the machine. Tcp/ip is used for...

  • Page 93

    81 o required setting. S optional setting. – not required to set. X not supported. (1) when you use ifax direct, select system settings, fax settings, ifax operation control, and then select direct (p2p) under ifax communication pathway. Registering an e-mail account a mail account for the machine n...

  • Page 94

    82 installation procedure installation overview this section describes the configuration procedure to use the e-mail feature on the machine. The following two steps are necessary to use the e-mail feature. • enabling the e-mail ports and setting tcp/ip set the machine to be able to use tcp/ip. • con...

  • Page 95

    83 enabling the e-mail ports and setting tcp/ip first enable the e-mail ports, then set the ip address. Note: the configuration can also be performed using centreware internet services. Note: for information on how to use centreware internet services, refer to the internet services section of this g...

  • Page 96

    84 3. Set an ip address. If an ip address is already set, this step is not necessary. Also, in an environment with dhcp or bootp, configure the way to obtain an ip address. If the address cannot be obtained automatically or static configuration is preferred, configure an ip address, a subnet mask, a...

  • Page 97

    85 configuring the e-mail environment note: this configuration can also be performed using centreware internet services. For information on how to use centreware internet services, refer to the internet services section of this guide. 1. Display the system administrator menu screen. A. Press the log...

  • Page 98

    86 if [pop3] has been selected for the [mail receiving protocol] specify a pop user name to an account name (the left side of the @ mark), and a pop3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.Com. Example: mymail@mb1.Abc.Exa...

  • Page 99

    87 [pop3 server port number] enter a value in the range from 1 to 65535. The default is 110. Note: do not use the numbers of any other ports. [pop3 server check interval] set the interval for checking the e-mail on the pop3 server. [pop3 server login name] enter the name to log in to the pop3 server...

  • Page 100

    88 [smtp server port number] enter a value in the range from 1 to 65535. The default is 25. Note: this configuration is not necessary if [smtp] has been selected for the [mail receiving protocol] and has already been configured. [e-mail send authentication] select one from [off], [pop before smtp], ...

  • Page 101

    89 5. Setting s/mime (security), if desired. A. From the connectivity & network setup list, select security settings. If the selection is not visible, use the scrolling arrow to display it. B. Select s/mime settings and set the following items. Device certificate - s/mime link a certificate to the m...

  • Page 102

    90 6. Select close repeatedly until the tools tab screen is displayed. 7. Wait several seconds for the auto clear service to log you out. 8. After the machine is restarted, print a configuration report to confirm that each item is configured. For information on how to print a configuration report, r...

  • Page 103: Internet Fax (Ifax)

    91 internet fax (ifax) ifax overview when the ifax feature is enabled, the machine can transmit scanned data as an e-mail attachment using either corporate networks or the internet, unlike conventional fax machines which utilize public phone lines. Also, the machine can receive e-mails transmitted f...

  • Page 104

    92 installation procedure installation overview the configuration procedure to use the ifax feature on the machine is comprised of the following steps. 1. Enable the ports which are used for the ifax feature, and set an ip address of the machine. 2. Configure the items for the ifax feature on the ma...

  • Page 105

    93 enabling the e-mail ports and setting tcp/ip first enable the ports for the e-mail feature, then set the ip address. The procedure for setting the machine is as follows. First enable the e-mail port, then set the ip address. Note: the configuration can also be performed using centreware internet ...

  • Page 106

    94 3. Set the ip address. If an ip address is already set, this step is not necessary. Also, in an environment with dhcp or bootp, configure the way to obtain an ip address. If the address cannot be obtained automatically or static configuration is preferred, configure an ip address, a subnet mask, ...

  • Page 107

    95 configuring the e-mail environment note: this configuration can also be performed using centreware internet services. For information on how to use centreware internet services, refer to the internet services section of this guide. 1. Display the system administrator menu screen. A. Press the log...

  • Page 108

    96 if [pop3] has been selected for the [mail receiving protocol] specify a pop user name to an account name (the left side of the @ mark), and a pop3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.Com. Example: mymail@mb1.Abc.Exa...

  • Page 109

    97 [pop3 server port number] enter a value in the range from 1 to 65535. The default is 110. Note: do not use the numbers of any other ports. [polling interval] set the interval for checking the e-mail on the pop3 server. [login name] enter the name to log in to the pop3 server and press save. [pass...

  • Page 110

    98 4. Set the protocol for sending e-mail. A. From the connectivity & network setup list, select outgoing/incoming, then select smtp server settings, and then set the following items for the smtp server. [smtp server name/address] enter the smtp server name/ip address and press save. Note: enter the...

  • Page 111

    99 5. Setting s/mime (security), if desired. A. From the connectivity & network setup list, select security settings. If the selection is not visible, use the scrolling arrow to display it. B. Select s/mime settings and set the following items: device certificate - s/mime link a certificate to the m...

  • Page 112

    100 6. Select close repeatedly until the tools tab screen is displayed. 7. Wait several seconds for the auto clear service to log you out. 8. After the machine is restarted, print a configuration report to confirm that each item is configured. For information on how to print a configuration report, ...

  • Page 113

    101 testing ifax send from the device to another ifax-capable machine test the ifax transmission from the machine. 1. Press the all services button, then touch the internet fax button to display the internet fax screen. 2. Select new recipient, then the to button, in the recipient’s drop-down list. ...

  • Page 114: Server Fax

    102 server fax server fax overview the server fax feature enables you to fax documents without having a telephone line directly connected to your multifunction device. This is achieved by sending the documents to a separate, networked fax server with its own links to the telephone system. It is assu...

  • Page 115

    103 installation checklist please ensure that the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased scanning option. For instructions, refer to the enabling options with software keys topic, ...

  • Page 116

    104 5. Ensure that the tcp/ip and http protocols are configured on the device and are fully functional. This is required to access the multifunction device's centreware internet services web pages, which can be used to configure server fax settings from a network-connected workstation. To verify tha...

  • Page 117

    105 configure a fax filing location (repository) faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device. The user simply selects the fax button from the all services screen, enters a recipient phone number wh...

  • Page 118

    106 configure a fax filing repository using ftp installation checklist 1. Ensure that a file transfer protocol (ftp) service is running on the fax server where images scanned by the machine will be stored. Write down the ip address or host name. 2. Create a user account (login name) and password for...

  • Page 119

    107 enter the fax repository details via internet services 5. At your workstation, open your web browser and enter the ip address of the machine in the address or location field. Press enter. 6. Click the properties tab. 7. Click the services folder. 8. Click on the fax folder. 9. Click the fax repo...

  • Page 120

    108 configure general settings 18. Click the defaults link. 19. To print a scan file transfer report, select auto print on, auto print off, or print when delivery fails, from the drop-down menu. Note that the transfer report only shows whether data was sent to the fax server. It does not show whethe...

  • Page 121

    109 configure a fax filing repository using smb installation checklist 1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the share name of the folder and the c...

  • Page 122

    110 enter the fax repository details via internet services 4. At your workstation, open your web browser and enter the ip address of the machine in the address or location field. Press enter. 5. Click the properties tab. 6. Click the services folder. 7. Click on the fax folder. 8. Click on fax repos...

  • Page 123

    111 configure general settings 17. Click the defaults link. 18. To print a scan file transfer report, select auto print on, auto print off, or print when delivery fails, from the drop-down menu. Note that the transfer report only shows whether data was sent to the fax server. It does not show whethe...

  • Page 124

    112 configure a fax filing repository using smtp installation checklist 1. Ensure that the tcp/ip protocol is configured on the device and is fully functional. To configure tcp/ ip, refer to the tcp/ip configuration topic in the nos selection section of this guide. 2. Follow the basic instructions f...

  • Page 125

    113 enter the fax repository details via internet services 1. At your workstation, open your web browser and enter the ip address of the machine in the address or location field. Press enter. 2. Click the properties tab. 3. Click the services folder. 4. Click on the fax folder. 5. Click on fax repos...

  • Page 126

    114 configure general settings 10. Click the defaults link. 11. To print a scan file transfer report, select auto print on, auto print off, or print when delivery fails, from the drop-down menu. Note that the transfer report only shows whether data was sent to the fax server. It does not show whethe...

  • Page 127

    115 features that can be set in support of server fax address book setup use of this feature enables fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all address b...

  • Page 128

    116 fax mode settings (screen defaults and fax defaults such as delayed start) these settings include screen defaults and fax defaults. Screen defaults sets the screen displayed at the device's control panel when the fax button is pressed. Fax defaults lets you set the parameters for delayed start c...

  • Page 129: Fax

    117 fax fax overview fp the optional fax feature works much the same as a standard facsimile machine. Extra features, covered in this section, such as the address book, group dial, comments, and the use of mailboxes, are meant to provide additional capabilities in support of the fax feature. Note: i...

  • Page 130

    118 local terminal information settings 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or current password. Touch enter when finished. 3. Press the machine status button on the control panel. 4. Touch the tools tab. 5. Touch fax mode settings. 6....

  • Page 131

    119 address book setup use of this feature enables fax users to select recipients by 3 digit numbers, which can be used to support speed dialing. 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or the current password. Touch enter when finished. 3...

  • Page 132

    120 11. Select the items you would like to enter information for and touch change settings. A. Fax number, up to 128 characters, then touch save. B. Name, up to 18 characters, then touch save. C. Index, only 1 digit (used for a quick find), then touch save. D. Relay station setup, on or off, then to...

  • Page 133

    121 group send setup this setting supports group send (broadcast) fax transmissions to up to 20 address numbers in a pre- designated group. Refer to the group send topic in the device’s user guide for full information. To set up a group, perform the following steps. 1. Press the log in / out button ...

  • Page 134

    122 comments this feature can be used to add comments to a cover note (cover page). 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or the current password. Touch enter when finished. 3. Touch the machine status button on the control panel. 4. Tou...

  • Page 135

    123 create a mailbox the machine has 200 mailboxes available. A mailbox must be created before you can use remote mailbox or route received documents into mailboxes (using the file destination / output destination settings). Mailbox fax receive or private polling documents are stored in the mailbox....

  • Page 136

    124 8. Touch create/delete. A. Check passcode – select on or off, then touch save. Note that it is recommended that you select on, then provide a password, to secure access to your mailbox. B. Mailbox name – enter a name, then touch save. C. Check passcode – the selections below are viewable when on...

  • Page 137

    125 file destination / output destination received fax documents will be routed to the output tray or mailbox specified by these settings. 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or current password. Touch enter when finished. 3. Press the...

  • Page 138

    126 fax settings (including fax defaults and fax control) common settings: audio tones and reports. 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or current password. Touch enter when finished. 3. Press the machine status button on the control p...

  • Page 139

    127 8. Touch reports. Select each item of interest, then touch change settings to modify the desired setting. Touch save to save any new settings. A. Job history report - automatically print every 50 print operations. Default is 0=0ff. B. Activity report - automatically print every 100 transactions....

  • Page 140

    128 fax mode settings (including fax defaults and fax control) these settings include: screen defaults, fax defaults, fax control, file destination / output destination, reduce/enlarge presets, original size defaults, and local terminal information. For information on file destination / output desti...

  • Page 141

    129 8. Touch close until the fax mode settings selections are again displayed. 9. Touch fax control. 10. Select the line to enter or change, then touch change settings. Touch save to save any new settings. • re-enter recipients • re-enter broadcast recipients • re-enter speed dial recipients • trans...

  • Page 142

    130 • fax receiving mode. Leave this setting at auto receive for unattended operation. • border limit. • auto reduce on receipt. • tray for printing incoming faxes. • 2 pages up on receipt. • 2 sided print. • edge erase – top & bottom edges. • edge erase – left & right edges. • reduce 8.5x11 origina...

  • Page 143

    131 to configure fax to mailbox 1. Log in at the device. 2. On the tools tab, touch system settings. 3. In the group column, touch fax service settings. 4. Touch system settings. Under group, select fax service settings. A. Under features, touch fax control. • touch mailbox selector setup. • touch c...

  • Page 144

    132 lan fax (pcl drivers) you can facsimile documents directly from your pc in the same way you would print a document. This is known as the lan fax. Initial setup refer to the tcp/ip peer to peer (lpr or standard tcp/ip) printing topic, in the print drivers section, and add the printer to the windo...

  • Page 145

    133 lan fax (postscript drivers) you can facsimile documents directly from your pc in the same way you would print a document. This is known as the lan fax. Initial setup refer to the tcp/ip peer to peer (lpr or standard tcp/ip) printing topic, in the print drivers section, and add the printer to th...

  • Page 146

    134 adding a recipient to a fax phonebook 1. From the file menu of your program, select print to display the print dialog. 2. Check that the correct (ps) printer is selected, and then click properties to display the properties dialog. 3. On the paper/output tab, select fax from the job type drop-dow...

  • Page 147

    135 sending the fax 1. When the print dialog is displayed, click ok. 2. On the fax recipient dialog, to send to the previously-entered, new recipient, click look up phonebook. 3. Double click the name of the new individual previously entered (in step 6 above) and click ok. Note: alternatively, you c...

  • Page 148: Scan to Pc (Ftp/smb)

    136 scan to pc (ftp/smb) overview this feature is designed to convert scanned data to tiff, jpeg, or pdf format, and then use the ftp or smb protocol to send the data to a computer (server or workstation) on the network. Notes: it is assumed that you purchased the scanning option to enable scanning ...

  • Page 149

    137 installation procedure this section describes the configuration procedure to use the scan to pc (ftp/smb) feature on the machine. The following two steps are necessary to use the scan to pc (ftp/smb) feature. • enabling the required ports and setting tcp/ip enable the ftp port and smb port on th...

  • Page 150

    138 enabling ports and setting tcp/ip to use scan to pc (ftp/smb) you need to enable the applicable ports (smb or ftp client) on the device, and make sure that an ip address has been set on the machine. Note: the configuration can also be performed using centreware internet services. For information...

  • Page 151

    139 3. When using the ftp protocol, enable the ftp client port. A. From the tools tab screen, select connectivity & network setup, then port settings. B. From the port settings screen, select ftp client and then select change settings. C. Select port status and then select change settings. D. Select...

  • Page 152

    140 5. Select close until the tools tab screen is displayed. 6. Wait several seconds for the auto clear service to log you out. 7. If you changed any settings, the device will automatically reboot to register and enable your new settings. After the machine is restarted, print out a configuration rep...

  • Page 153

    141 receiving computer configuration the following describes the configuration procedure for the receiving computer (server or workstation). Using with ftp 1. Ensure that file transfer protocol (ftp) services is running on the server or workstation where images scanned by the machine will be stored....

  • Page 154

    142 adding the receiving computer’s address to the address book to direct your scanned documents to the appropriate receiving computer (server or workstation) you will need to add the receiving computer’s address to the machine’s address book as follows. 1. Press the log in / out button on the devic...

  • Page 155

    143 using the scan to pc (ftp/smb) feature after the appropriate ports have been enabled, tcp/ip has been configured, and the receiving computers address added to the address book, the scan to pc (ftp/smb) feature can be used as follows. 1. Select scan to pc from the all services screen. 2. Touch tr...

  • Page 156

    144 setup and use of job flow sheets with mailboxes overview job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a mailbox. Two methods are available: 1) automatically start a job flow when a document is stored in a mailbox, or 2) selec...

  • Page 157

    145 enabling ports and setting tcp/ip in order to use the job flow service, you must enable the soap port, the snmp port, the internet service (http) port, and set ip addresses. The procedure for setting the machine is as follows. Note: the configuration can also be performed using centreware intern...

  • Page 158

    146 3. Enable the snmp port. A. Select snmp and then select change settings. B. Select port status and then select change settings. C. Select enabled then select save. D. Select close until the port settings screen is displayed. E. Enable the internet service (http) port using the same process as st...

  • Page 159

    147 configuring the snmp port configure the transport protocol for the snmp port using centreware internet services. 1. Start a web browser on a network connected workstation. 2. Enter the machine’s ip address in the address box of the browser and press enter. 3. Click the properties tab. 4. Click p...

  • Page 160

    148 creating job flow sheets before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sheet, perform the following steps. 1. Press the log in / out button to enter system administration mode. 2. On the keypad enter [11111] or current pas...

  • Page 161

    149 creating a mailbox and linking to a job flow sheet (for automatic processing) before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created job flow sheet. To create a mailbox an...

  • Page 162

    150 14. Press the rectangular change settings button. 15. Use the touch screen keyboard to enter in a name for your mailbox. 16. When finished entering in a name, press the save button in the upper right corner of the screen. (to exit the screen, without saving changes, press the cancel button.) 17....

  • Page 163

    151 manually linking a job flow sheet to documents in a mailbox 1. Touch send from mailbox on the all services screen. 2. Select a mailbox, enter the password, then touch confirm. 3. On the document list screen, select a document. 4. Touch job flow settings. 5. Touch select job flow sheet. 6. Select...

  • Page 164: Scan to Pc Desktop

    152 scan to pc desktop overview scan to pc desktop is now a core element of the xerox freeflow digital workflow collection for the office. What was once called scan to pc desktop deluxe is now known as scan to pc desktop professional. The components in this solution include: paperport professional 1...

  • Page 165

    153 preparations perform the procedures for setting up this device to scan to smb, as stated in the scan to pc (ftp/smb) section of this guide. Software installation procedure to install scan to pc desktop components on networked workstations, refer to the scan to pc desktop network installation gui...

  • Page 166

    154 network scanning (using templates) overview network scanning is an optional feature for this multifunction device, available for purchase from your xerox sales representative. Network scanning allows a user to scan an original document and convert it to an electronic file. The final destination ...

  • Page 167

    155 additional notes network scanning user authentication authentication can be enabled to prevent unauthorized access to the network scanning feature. If authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access the network scanning feature. For a f...

  • Page 168

    156 installation checklist please ensure that the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased scanning option. For instructions, refer to the enabling options with software keys topic, ...

  • Page 169

    157 configure a scan filing location scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file serv...

  • Page 170

    158 configure a scan filing repository using ftp installation checklist 1. Ensure that a file transfer protocol (ftp) service is running on the server or workstation where images scanned by the machine will be stored. Write down the ip address or host name. 2. Create a user account and password for ...

  • Page 171

    159 configure general settings 19. Click the general hot link. 20. To print a confirmation sheet after every scan job, select on from the confirmation sheet drop-down menu. 21. Check the user name and domain name boxes if you want these items to appear on the job log. The job log works with the docu...

  • Page 172

    160 configure a scan filing repository using smb installation checklist 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the share name of the folder and the computer name or server name. 2. Create a user account and password for the machine wit...

  • Page 173

    161 configure general settings 19. Click the general hot link. 20. To print a confirmation sheet after every scan job, select on from the confirmation sheet drop-down menu. 21. Check the user name and domain name boxes if you want these items to appear on the job log. The job log works with the docu...

  • Page 174

    162 configure scan to http the device can be configured to scan to either an http or an https destination. To set up a remote template pool repository, see the next procedure. To configure the scan repository details using centreware internet services: 1. At your workstation, open your web browser a...

  • Page 175

    163 setting up a remote template pool repository (optional) 1. At your workstation, open your web browser and enter the ip address of the machine in the address or location field. Press enter. 2. Click the properties tab. 3. Click the services folder, then the network scanning file folder. 4. Click ...

  • Page 176

    164 configuring the default template with internet services you need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the default template. The template can be created with either internet services or ...

  • Page 177

    165 enabling the text of the document to be searched on, copied, and pasted, as desired. To set the device to create searchable pdf files: a. On the default template page, in the network scanning image settings area, click edit. B. In the searchable pdf defaults area, click searchable. C. Click appl...

  • Page 178

    166 setting up a remote template pool repository (optional) 1. At your workstation, open your web browser and enter the ip address of the machine in the address or location field. Press enter. 2. Click the properties tab. 3. Click the services folder, then the network scanning file folder. 4. Click ...

  • Page 179

    167 testing network scanning (using templates) 1. Go to the machine and press the all services button. 2. Press the network scanning button. 3. See if the template you created is displayed on screen. 4. If it is, press it. If it is not, return to the beginning of this section and repeat the required...

  • Page 180: Web Service (If Available)

    168 web service (if available) the web service button on the machine, if available, enables users to view internet or intranet web servers on the machine’s user interface, and to send scanned files to web servers through job flow sheets, if the server login and password are valid as entered on the j...

  • Page 181: Security – Authentication

    169 security – authentication overview users controlled by authentication authenticated users these are users who are registered with the machine. When using a restricted service, authenticated users are prompted to type their user ids on the authentication screen. Guest users these are users who ar...

  • Page 182

    170 services managed by user id authentication the services that can be managed by user id authentication vary depending on the selected authentication mode. The following tables provide a summary of these managed services for each mode. When local machine access is enabled when network access is en...

  • Page 183

    171 effects of authentication on job flow sheets and mailboxes when login to local accounts is enabled, even if authentication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of auth...

  • Page 184

    172 configuring remote authentication when login to remote accounts is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authentication server. If this validation is successful, the machine and any restricted services will be available f...

  • Page 185

    173 configure remote authentication for kerberos (windows 2000) at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not st...

  • Page 186

    174 configure remote authentication for kerberos (solaris) at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still r...

  • Page 187

    175 configure remote authentication for smb at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open yo...

  • Page 188

    176 configure remote authentication for ldap refer to your ldap server documentation for the full range of information that can be entered into this ldap dialog to fully support both e-mail applications and authentication using your ldap server. The path to the ldap dialog is as follows: at your wor...

  • Page 189

    177 12. Enter your required number for maximum number of search results. This is the maximum number of addresses that will appear which match the search criteria selected by the user. 13. Enter the required time to wait for search time-out. Alternatively, you may select wait ldap server limit. 14. P...

  • Page 190

    178 configuring network authentication (by a remote accounting server) network authentication uses the user information managed on a remote accounting server to manage authentication (access) to available machine services. Enable network authentication to enable network authentication for use with t...

  • Page 191

    179 configure communications between the accounting server and the device refer to the remote accounting server manufacturer's documentation for the specific procedures to follow to configure communications between the server and the multifunction device. The server will contact the device based upo...

  • Page 192

    180 enable the accounting option in workstation print drivers use the windows add printer dialogs to add the multifunction device's print driver to individual, networked workstations. For instructions, if needed, refer to the print drivers section of this guide. In the print driver default setting d...

  • Page 193

    181 configuring xerox secure access (authentication) xerox secure access enables customers to leverage xerox partner solutions to provide user authentication with an optional card reader. Users can access the features available at the device once they have been authenticated. Secure access and accou...

  • Page 194

    182 configuring xerox secure access to work with remote authentication at your workstation: 1. Open your web browser and enter the tcp/ip address of the machine in the address or location field, then select [enter]. 2. Click the [properties] tab. 3. Select the [security] folder, then the [authentica...

  • Page 195

    183 configure remote authentication for kerberos (windows 2000) at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not st...

  • Page 196

    184 configure remote authentication for kerberos (solaris) at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still r...

  • Page 197

    185 configure remote authentication for smb at your workstation: 1. With the authentication configuration web page still running, click configure next to the server you wish to use for authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open yo...

  • Page 198

    186 configure remote authentication for ldap refer to your ldap server documentation for the full range of information that can be entered into this ldap dialog to fully support both e-mail applications and authentication using your ldap server. The path to the ldap dialog is as follows: at your wor...

  • Page 199

    187 12. Fill in the search root entry dn (for example, ou=users, dc=xerox, dc=com), and select all levels below root entry for scope of search. 13. In the referral and referral hop limit boxes, decide whether or not to perform referrals and specify the hop limit. 14. For server application, select y...

  • Page 200

    188 enable specific xerox secure access settings 1. Open your web browser and enter the tcp/ip address of the machine in the address bar. Press enter. 2. Select the properties tab. 3. Select the security folder. 4. In the security folder, select the remote authentication servers folder. 5. In the re...

  • Page 201

    189 add the secure access to the server 1. On the windows 2000 desktop, from the start menu, select settings, then printers. On the windows xp desktop, from start, select printers and faxes. The vista path is start\control panel\printer(s). 2. On windows 2000 or xp, click add a printer. 3. When the ...

  • Page 202

    190 configure color copy access for ldap group refer to your ldap server documentation for the full range of information that can be entered into this ldap dialog to fully support both e-mail applications and authentication using your ldap server. Set ldap server to set the ldap server: 1. Open your...

  • Page 203

    191 ldap authentication to set ldap authentication: 9. Click the properties tab, click the connectivity folder, click the protocols folder, then click the ldap folder. 10. In the ldap folder, click the ldap authentication link. 11. On the ldap authentication page, in the ldap authentication box: a. ...

  • Page 204

    192 authentication system to set authentication system: 24. Click the properties tab, click the security folder, then click the remote authentication servers folder. 25. In the the remote authentication servers folder, click the authentication system link. 26. On the authentication system page, in t...

  • Page 205

    193 802.1x authentication the multifunction device supports 802.1x authentication based on the extensible application protocol (eap). 802.1x can be enabled for devices connected through both wired and wireless ethernet networks. As described here, the 802.1x configuration is used to authenticate the...

  • Page 206: Security – Encryption

    194 security – encryption encryption service overview note: you may have to purchase the security kit option to enable encryption with your device. If you cannot generate a self-signed certificate, or enable ssl/tls communication, as stated under configuration of http communication encryption, in th...

  • Page 207

    195 e-mail encryption/digital signature s/mime certificates, imported from a certificate authority (in pkcs7 format), can be used on the machine’s http server for e-mail encryption. Note: to import s/mime certificates, use the machine digital certificate management hot link in the security folder on...

  • Page 208

    196 configuration of https (ssl/tls) communication encryption installation overview configuration on the machine two methods are available depending on the type of certificate. - create a self-signed certificate on the machine with internet services, and enable https. This method is used primarily f...

  • Page 209

    197 configuring certificates with centreware internet services two methods are available to configure certificates with centreware internet services: creating a self- signed certificate (for ssl server), and importing a signed certificate from a certificate authority. This section describes how to c...

  • Page 210

    198 configuration on a computer the following describes the configuration for a computer. When encrypting communication between a web browser and the machine, enter an address beginning with "https" instead of "http" into the address column in the web browser. Example of the ip address entry https:/...

  • Page 211

    199 configuration of e-mail encryption/digital signature installation overview configuration on the machine import an s/mime certificate from a certificate authority (in pkcs7 format), then configure the certificate on the machine using centreware internet services. Configuration on a computer no sp...

  • Page 212

    200 configuring s/mime certificates with centreware internet services to configure s/mime certificates with centreware internet services, first enable http communications (as stated under configuration of http communication encryption in this section). Next, import an s/ mime certificate from a cert...

  • Page 213

    201 8. Refresh the web browser. 9. Click [+] on the left of security to display the items in the folder. 10. Configure the certificate. A. Click trusted certificates management. B. Select [local device] for category, [s/mime] for certificate purpose, and then click the display the list button. If ne...

  • Page 214

    202 15. Apply the settings. A. Click apply. B. The right frame on the web browser will change to the machine reboot display. C. Click reboot machine. The machine will be unavailable for a short period of time. 16. Configure the settings for s/mime. A. Refresh the web browser. B. Click [+] on the lef...

  • Page 215

    203 configuration on a computer the following describes the configuration for a remote, networked computer. Sending scanned data by s/mime encrypted e-mail from the machine to a computer an s/mime certificate must be imported, configured, and stored on the machine as stated in this section under con...

  • Page 216

    204 configuration of scan file signatures (pdf/xps documents) installation overview configuration on the machine import a certificate from a certificate authority (in pkcs12 format), then configure the certificate on the machine using centreware internet services. Configuration on a computer prepare...

  • Page 217

    205 configuring scan file certificates with centreware internet services to configure certificates with centreware internet services, first enable http communications (as stated under configuration of http communication encryption in this section). Next, import a certificate from a certificate autho...

  • Page 218

    206 9. Configure the certificate. A. Click on trusted digital certificate management. B. Select [local device] for category, [scan file] for certificate purpose, and then click the display the list button. C. Place a check mark in the box in front of the certificate you wish to view details for. D. ...

  • Page 219

    207 configuration on a computer confirm that the digital certificate being used by the machine to encrypt pdf and xps files has been imported and is registered on the recipient’s computer. This will assure the ability to conduct two way digital signing of files, should this capability be desired or ...

  • Page 220

    208 ip sec ip sec (ip security) is comprised of the ip authentication header and ip encapsulating security payload protocols, that secure ip communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send ip sec encrypted data ...

  • Page 221: Scheduled Image Overwrite

    209 scheduled image overwrite a tcp/ip network-connected device can be set to overwrite image data on a scheduled basis. Note: the image overwrite will delete all image data from the hard disk! To enable a scheduled image overwrite, perform the following steps: 1. At your workstation: a. Open your w...

  • Page 222

    210 security – secure watermark this procedure enables the system administrator to set parameters for the inclusion of a secure watermark as the background for any documents that are copied or printed on this, or another identical model machine. Secure watermark works with copy job, client print, ma...

  • Page 223

    211 13. Place the copy just made into the document handler of the same, or an identical model, machine, and attempt to make a copy. Note that copying of this document is prohibited..

  • Page 224: Security – Secure Print

    212 security – secure print supported by the device’s print driver, or internet services print page, this feature directs the printing of confidential documents, or documents which should not be seen by third parties, to a user account on the machine. The user can then access his or her account, wit...

  • Page 225

    213 to use the secure print feature from internet services, a series of web pages installed on the printer, perform the following steps. 1. On a tcp/ip networked workstation, start your web browser. 2. Enter the ip address of the printer in the address box of the browser and press enter. 3. Click th...

  • Page 226: Xerox Standard Accounting

    214 xerox standard accounting overview when enabled, xerox standard accounting (xsa) tracks the numbers of copy, print, network scanning, e-mail, server fax, internet fax and embedded fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to user...

  • Page 227

    215 enable xerox standard accounting (from internet services) at your workstation 1. Open your web browser and enter the tcp/ip address of the machine in the address bar. Press enter. 2. Click the properties tab. 3. Select the accounting folder, then click the accounting configuration hot link. 4. S...

  • Page 228

    216 create a group account 1. On the properties tab of internet services, click the accounting folder, then the xerox standard accounting folder in the directory tree. 2. Click the group accounts link to create a new group account. 3. In the group accounts account id box, enter an id for the new gro...

  • Page 229

    217 create a user account and set usage limits note: at least one group account must be created before you create user accounts. 1. On the properties tab of internet services, click the accounting folder, then the xerox standard accounting folder in the directory tree. 2. Click the manage accounting...

  • Page 230

    218 maximum usage limits and resetting individual usage limits the first time a user logs into the device after they have reached their maximum usage limit, a message displays on the user interface. The message notifies the user that they have reached their limit for the feature. Users will not be u...

  • Page 231

    219 using xsa at the machine when you enable xsa, users must enter a valid user name at the machine to access any services to which access restriction has been applied. Refer to enable xerox standard accounting in this section for the specific service restricting procedure. At the machine 1. Press t...

  • Page 232

    220 resetting usage data at your workstation 1. Open your web browser and enter the tcp/ip address of the machine in the address or location field. Press enter. 2. Click the properties tab. 3. Click the accounting folder, then the xerox standard accounting folder in the directory tree. 4. Click the ...

  • Page 233

    221 print a usage report at your workstation 1. Open your web browser and enter the tcp/ip address of the machine in the address or location field. Press enter. 2. Click the properties tab. 3. Click the accounting folder, then the xerox standard accounting folder in the directory tree. 4. Click the ...

  • Page 234

    222 enable xsa in your print drivers refer to the driver documentation for the steps to follow to enable xsa in your print drivers..

  • Page 235

    223 backing up xsa data and settings and cloning to another device the cloning feature enables you to copy settings, including xerox standard accounting (xsa) settings and account information, to a file on your workstation or server. You can then use this file to restore the data and settings on the...

  • Page 236

    224 to restore settings or clone settings to another machine note: this procedure will cause the machine to reboot and will be unavailable over the network for several minutes. Note: all machines must have the same version of software for the .Dat file to be accepted 1. Open your web browser and ent...

  • Page 237: Audit Log

    225 audit log overview with tcp/ip and http-based processes running on the device, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The audit log, regularly reviewed by the security administrator, often with the ...

  • Page 238: Annotation (Bates Stamping)

    226 annotation (bates stamping) overview adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An annotation button is accessed by pressing the copy button on the device's main (all services) screen, then by pressing the output format tab. Bates stamping is on...

  • Page 239

    227 configuring a precise bates stamp location (if available) 1. Press the log in / out button on the control panel. 2. Press the "1" key on the numeric keypad five consecutive times. (this is the factory default "password.") 3. Press the rectangular enter button on the touch screen. 4. Press the ma...

  • Page 240: Media Card Reader

    228 media card reader overview the media card reader is available as an optional kit for the workcentre 328/7335/7345. If the media card reader is installed on the workcentre 7328/7335/7345, image data (exif) taken by digital cameras and document files (pdf, tiff) can be printed by the workcentre 73...

  • Page 241

    229 important notes and restrictions • magicgate memory stick is not supported. • image files other than files in exif format (jpeg and tiff files created on computers) cannot be printed. • if an image file in exif format is edited or saved on a computer, the file format is changed and no longer rem...

  • Page 242

    230 media print text tab the media print text tab allows you to select from a variety of printing options. The options for the media print text tab include: • output color – you can choose color or black & white. • paper supply – choose the paper tray to be used as a source when printing. • 2 sided ...

  • Page 243

    231 index print the index print button allows you to print a collection of miniature (30mm x 40mm) images onto one page from the files on the media card. When you select the index print button, you will only be able to specify the number of copies printed. All other printing options remain at their ...

  • Page 244: Usb Printing

    232 usb printing overview the usb printing is available as an optional kit for the workcentre 7328/7335/7345. If the media card reader is installed on the workcentre 7328/7335/7345, image data (exif) taken by digital cameras and document files (pdf, tiff) can be printed by the workcentre 7328/7335/7...

  • Page 245

    233 • if characters not supported by the machine are used in file names, the file names will not be displayed on the screen. • characters up to 255 can be recognized as a file name. However, not more than 100 characters will be displayed..

  • Page 246

    234 selecting and printing text files to select and print text files: 1. Insert the usb drive into the usb slot. 2. Press the all services button. 3. Touch the media print – text icon. 4. After the files are imported, touch the appropriate button. You can choose from: • select all • select from list...

  • Page 247

    235 selecting and printing photo files to select and print photo files: note: the photo files must be in the format that they were stored in on the camera. Copy the folder, (for instance, a dcim folder) to the usb drive. 1. Insert the usb drive into the usb slot. 2. Press the all services button. 3....

  • Page 248: Thumbnail Preview

    236 thumbnail preview thumbnail preview is an optional feature and may not be available on your machine. Review the instructions that are included in the thumbnail kit. To view a thumbnail preview and print a document 1. At the device, select [all services]. 2. Select [send from mailbox] icon. 3. Se...

  • Page 249: Hard Disk Data Encryption

    237 hard disk data encryption the controller hard disk data encryption is enabled by default on your wc 7300 series product. This encryption feature provides an additional level of data security on the device, while operating at a low level within the operating system. The impact on performance is v...

  • Page 250: Internet Services

    238 internet services enable internet services (http) internet services are a series of web (html) pages located within the device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: if authentication is enabled, a...

  • Page 251

    239 internet services (http) enablement 1. Press the selection line labeled port status. 2. Press the change settings button. 3. On the port status screen, note which of the two buttons is highlighted as the current setting for internet services enablement. The available settings are enabled or disa...

  • Page 252: Overview

    240 overview internet services is the embedded http server application that resides in the device. Internet services allows you to access device configuration and connectivity tools using a web browser. To access the device's internet services from your workstation, set your browser so that it will ...

  • Page 253: Status Tab

    241 status tab the status tab allows you to retrieve the status of the device’s trays and consumables. Click either the trays or consumables hot link to view the status of the desired item. Click the general hot link for a general description of the machine currently being communicated with. Click t...

  • Page 254: Jobs Tab

    242 jobs tab clicking the jobs tab allows you to view the current job queue, as well as a history of processed jobs. Click on the active jobs hot link to view the current job queue. If you click on the folder labeled job history list you will see the job history hot link which, when clicked, display...

  • Page 255: Print Tab

    243 print tab the print tab features the job submission hot link. Job submission allows you to send print-ready jobs to the device. Note: the print-ready jobs must be in a file format that the device recognizes (postscript files with a .Ps file extension, for example). Delivery methods include immed...

  • Page 256: Scan Tab

    244 scan tab includes the mailbox, job templates, and job flow sheets hot links. The mailbox link lets you create individual mailboxes into which you can direct scanned documents. These documents can then be retrieved and printed, either at the device or locally at your workstation, as explained in ...

  • Page 257: Properties Tab

    245 properties tab the properties tab allows you to configure the device's numerous job processing, options support, and network communications settings. The directory tree on the left side of the screen consists of individual hot links, mixed in with a number of file folders, including nested folde...

  • Page 258

    246 the power saver settings hot link displays the settings for low power mode and sleep mode. Low power mode is selectable from 1 to 240 minutes. Sleep mode is selectable from 1 to 240 minutes. To have the device register changes made to any settings, click the rectangular apply button. The stored ...

  • Page 259

    247 • receive e-mail • e-mail notification service • internet services • ftp client • ipp • upnp discovery • webdav • bonjour • wsd • soap.

  • Page 260

    248 physical connections subfolder the file folder, labeled physical connections, contains ethernet, parallel port (if available), and usb (if available) hot links. Note that the parallel port and usb hot links need an optional kit installed before they can be displayed. Click on the ethernet hot li...

  • Page 261

    249 services folder this folder contains several subfolders. The printing subfolder contains a hot link labeled print mode, and another sub-folder labeled language emulations. Click on the print mode hot link to set the page description language emulation used by the printer's input ports displayed ...

  • Page 262

    250 services folder (continued) the network scanning subfolder is used to set up network scanning using templates, as stated in this guide in the topic of the same name. The machine software subfolder currently contains two hot links: upgrades and manual upgrade. The upgrades hot link provides the e...

  • Page 263

    251 security folder this file folder now contains the contents found in previous products in the security folder. The authentication configuration hot link is used for setting up the machine with local and remote authentication, and for the use of authentication in conjunction with accounting method...

  • Page 264: Support Tab

    252 support tab the support tab provides a software upgrade hot link, and displays system administrator and xerox support information. By clicking on change settings, the displayed information can be modified as desired..

  • Page 265

    253 additional details of some properties tab features setting tiff (and other pdl) processing properties to set the printer's default tiff / jpeg, postscript, pcl, or hp-gl/2 processing properties, perform the following steps: 1. Open your web browser and enter the tcp/ip address of the device in t...

  • Page 266

    254 setting pdl emulations to set the pdl (page description language) emulations, used by the device's input ports, perform the following steps: 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click th...

  • Page 267

    255 banner sheet printing when documents are sent to print at the machine, a banner sheet is printed identifying the pc that sent the print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the device will automatically switch to another tray with the s...

  • Page 268

    256 set the ethernet speed 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the connectivity folder, then the physical connections folder. 4. Click the ethernet hot link. 5. Select your network sp...

  • Page 269

    257 configure tcp/ip settings 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of connectivity, then the protocols file folder. 4. Select tcp/ip in the directory tr...

  • Page 270

    258 tcp/ip configuration selection list as displayed on your screen, the following selections are available for tcp/ip configuration. Ip mode select the ip mode that applies to your network environment. General host name. The default entry assures a name that is unique to this device on the network....

  • Page 271

    259 configure lpd 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of connectivity, then the protocols file folder. 4. Select lpd in the directory tree. 5. The avai...

  • Page 272

    260 configure snmp it is possible to remotely define and modify get (read only), set (read/write), and trap snmp (simple network management protocol) community names for the device. You can also enter the system administrator's name here for packet identification purposes. Snmp community name proper...

  • Page 273

    261 configure microsoft networking (also known as smb) for full instructions on configuring this device for microsoft networking, refer to the microsoft (netbios over ip) networks topic in the nos selection section of this guide..

  • Page 274

    262 configure ipp 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus (+) symbol to the left of connectivity, then the protocols file folder. 4. Select ipp in the directory tree. 5. The avai...

  • Page 275

    263 modify the http (internet services) settings 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus symbol (+) to the left of connectivity, then the protocols file folder. 4. Select http in...

  • Page 276

    264 configure wsd (web services on devices) as stated by microsoft, wsd is microsoft’s implementation of the devices profile for web services (dpws) standard, a specification that enables devices, such as printers, cell phones, cameras, and home entertainment centers, to use standard web-based proto...

  • Page 277

    265 configure port 9100 (raw printing) 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus (+) symbol to the left of connectivity, then the protocols file folder. 4. Select port 9100 in the ...

  • Page 278

    266 ip filtering (ip address restriction) using internet services, access to the device's services can be restricted by host ip address. To restrict device access, perform the following steps: 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press...

  • Page 279

    267 configure ethertalk (appletalk) 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. 2. Click the properties tab. 3. Click the plus (+) symbol to the left of connectivity, then the protocols file folder. 4. Select ethertalk in the dir...

  • Page 280

    268 e-mail, smtp, and pop3 settings the protocols hot links for smtp, and pop3, and the e-mail subfolder under the services folder (on the properties page of internet services) can be used instead of the settings at the machine’s user interface, to configure e-mail scanning with the machine. For com...

  • Page 281

    269 bonjour (if available for selection) bonjour, also known as zero-configuration networking, supports communicating with other devices using 169.254/16 ipv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non- dhcp) networks). When the bonjour protocol is enable...

  • Page 282: Troubleshooting

    270 troubleshooting general troubleshooting procedure 1. Make sure that the machine is switched on and that the main screen (typically the all services screen) is displayed. Note: the actual screen displayed as the main screen is selectable. To determine the screen you would like displayed, press th...

  • Page 283

    271 5. At any networked workstation, or at your laptop connected to the device with a crossover cable, open your web browser and enter the tcp/ip address of the device (as shown on the configuration report) into the address or location field. Press enter. If the http port is enabled at the device, y...

  • Page 284: Tcp/ip Troubleshooting

    272 tcp/ip troubleshooting use the following check list to troubleshoot your network communication problem. Check physical media and network interface cards 1. Verify that the device is powered on. 2. Verify that the device and workstation are using the correct cabling to communicate over the networ...

  • Page 285

    273 at the workstation, perform these tasks: 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. If the device's internet services (web pages) begin to display on the workstation, you are communicating with the device. If not, make sure ...

  • Page 286

    274 5. If the correct port is being used by the driver but you are still unable to print, perform the following procedure. In windows 2000/xp, follow the instructions for tcp/ip peer to peer (lpr) printing, under the print drivers tab of this guide, to verify that print services for unix are install...

  • Page 287

    275 netbios over ip troubleshooting use the following check list to troubleshoot your network communication problem. Check physical media and network interface cards 1. Verify that the device is powered on. 2. Verify that the device and workstation are using the correct cabling to communicate over t...

  • Page 288

    276 at the dns or wins server refer to the server operating system documentation for the appropriate procedure to use to enable host name to ip address resolution on the server. Make sure that the device's tcp/ip (internet) host name and netbios (smb host) name (which should be identical for dns) is...

  • Page 289

    277 at the workstation, perform these tasks: 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. If the device's internet services (web pages) begin to display on the workstation, you are communicating with the device. If not, make sure ...

  • Page 290

    278 5. From your workstation's desktop, click start/settings/printers (start/printers and faxes in xp), right mouse click on the printer's icon and select properties. From the ports tab (windows 2000) determine the port that the driver is using to print through. For peer to peer communications, the ...

  • Page 291: Ipp Troubleshooting

    279 ipp troubleshooting use the following check list to troubleshoot your network communication problem. Check physical media and network interface cards 1. Verify that the device is powered on. 2. Verify that the device and workstation are using the correct cabling to communicate over the network. ...

  • Page 292

    280 at the windows 2000 workstation, perform these tasks: note: as ipp (the internet printing protocol) is supported by all windows 2000 workstations, the following procedure is written specifically for windows 2000. The ipp printing "service" is available for other workstation operating systems thr...

  • Page 293

    281 4. If web browser and ping tests are successful but you are still unable to print to the device, verify that the driver is using an ipp port to print through. From the windows desktop, select start, settings, printers (start/printers and faxes in xp), right click on the printer's icon, and selec...

  • Page 294: Ethertalk Troubleshooting

    282 ethertalk troubleshooting use the following check list to troubleshoot your network communication problem. Check physical media and network interface cards 1. Verify that the device is powered on. 2. Verify that the device and workstation are using the correct cabling to communicate over the net...

  • Page 295

    283 at the macintosh workstation verify that the printer is visible in the chooser. If it is not, install the driver and ppd file as stated in the ethertalk (appletalk) peer to peer printing topic of the print drivers section of this guide..

  • Page 296

    284 scanning to hard drive troubleshooting use the following check list to troubleshoot your network communication problem. Before you start it is assumed that you purchased the scanning option to enable scanning to the hard drive with your device. If you did not, contact your xerox representative t...

  • Page 297

    285 print a configuration report at the device and perform these tasks: 1. Under the ethernet rated speed data label on the report, verify that your communications speed is correctly set for your network and that you have a mac address listed. The driver for your nic works at the media access contro...

  • Page 298

    286 at the workstation 1. Open your web browser and enter the tcp/ip address of the device in the address or location field. Press enter. If the device's internet services (web pages) begin to display on the workstation, you are communicating with the device. If not, make sure that your web browser ...

  • Page 299

    Published by: xerox corporation gkls east coast operations 800 phillips road, building 0845-17s webster, new york 14580-9791 united states of america translated by: xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1bu uk copyright 2007 by xerox. All rights reserved..

  • Page 300

    701p47693.