1. DL manuals
  2. Xerox
  3. All in One Printer
  4. WorkCentre
  5. User Manual

Xerox WorkCentre User Manual

Other manuals for WorkCentre: Quick Manual

Summary of WorkCentre

  • Page 1

    Version 0.2 draft march 2014 xerox ® workcentre ® xxxx user guide.

  • Page 2

    ©2014 xerox corporation. All rights reserved. Xerox ® and xerox and design ® are trademarks of xerox corporation in the united states and/or other countries. Version 0.2 draft march 2014.

  • Page 3

    Contents workcentre ® xxxx user guide 3 contents 1 safety and regulations notices and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 safety labels and symbols . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 4

    Contents workcentre ® xxxx 4 user guide power on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 powering the device on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5

    Contents workcentre ® xxxx user guide 5 output format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 making copies into a booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 6

    Contents workcentre ® xxxx 6 user guide building a job with multiple page or segment settings using the scan to feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284 scanning to a usb memory stick using t...

  • Page 7

    Contents workcentre ® xxxx user guide 7 saving an e-mail address as a favorite. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516 setting the output color for an e-mail attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 517 using e-mail to send 2-sided...

  • Page 8

    Contents workcentre ® xxxx 8 user guide changing the paper tray settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 645 loading tray 2 and changing the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 645 changing the...

  • Page 9

    Contents workcentre ® xxxx user guide 9 avoiding poor quality output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 684 understanding faults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 10

    Contents workcentre ® xxxx 10 user guide.

  • Page 11

    User guide 11 safety and regulations notices and safety please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your xerox device and supplies have been designed and tested to meet strict safety requ...

  • Page 12

    Safety and regulations workcentre ® xxxx 12 user guide electrical supply this document provides important electrical supply safety information that you should read before installing or using the device. Read the information in the following sections: • power outlet electrical safety • power cord ele...

  • Page 13

    Safety and regulations workcentre ® xxxx user guide 13 device safety - do these • always follow all warnings and instructions that are marked on or supplied with the device. • before cleaning this device, unplug the device from the electrical outlet. Always use materials specifically designated for ...

  • Page 14

    Safety and regulations workcentre ® xxxx 14 user guide disconnect device the power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet. Mai...

  • Page 15

    Safety and regulations workcentre ® xxxx user guide 15 this device has been manufactured under a registered iso9001 quality system. Basic regulations xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or recei...

  • Page 16

    Safety and regulations workcentre ® xxxx 16 user guide warning: shielded cables must be used with this equipment to maintain compliance with fcc regulations. Canada (regulations) this class a digital apparatus complies with canadian ices-003. Cet appareil numérique de la classe a est conforme à la n...

  • Page 17

    Safety and regulations workcentre ® xxxx user guide 17 in scope products are household and office equipment that meet the following criteria. • standard monochrome format products with a maximum speed less than 64 a4 images per minute. • standard color format products with a maximum speed less than ...

  • Page 18

    Safety and regulations workcentre ® xxxx 18 user guide copy regulations united states congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligati...

  • Page 19

    Safety and regulations workcentre ® xxxx user guide 19 • earnings or income • court record • physical or mental condition • dependency status • previous military service exception: united states military discharge certificates may be photographed. 10. Badges, identification cards, passes, or insigni...

  • Page 20

    Safety and regulations workcentre ® xxxx 20 user guide other countries copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions: • currency notes • bank notes and cheques • bank and government bonds ...

  • Page 21

    Safety and regulations workcentre ® xxxx user guide 21 exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total rens, contact the local telephone company. For products approved after july 23, 2001, the ren for this device is part of the de...

  • Page 22

    Safety and regulations workcentre ® xxxx 22 user guide before installing this device, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The device must also be installed using an acceptable method of connection. The customer should...

  • Page 23

    Safety and regulations workcentre ® xxxx user guide 23 new zealand the grant of a telepermit for any item of terminal equipment indicates only that telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by telecom...

  • Page 24

    Safety and regulations workcentre ® xxxx 24 user guide product recycling and disposal usa and canada xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your xerox sales representative (1-800-ask-xerox) to determine whether this xerox device is part of the program. For m...

  • Page 25

    Safety and regulations workcentre ® xxxx user guide 25 the xerox workcentre™ 5945 / 5955 is energy star® qualified under the energy star program requirements for imaging equipment. The energy star and energy star mark are registered united states trademarks. The energy star office equipment program ...

  • Page 26

    Safety and regulations workcentre ® xxxx 26 user guide germany germany blue angel ral, the german institute for quality assurance and labeling, has awarded this product the blue angel environmental label, distinguishing it as a machine which satisfies blue angel criteria for environmental acceptabil...

  • Page 27

    Safety and regulations workcentre ® xxxx user guide 27 canada: for environment, health, and safety information call 1-800 ask-xerox europe: for environment, health, and safety information call +44 1707 353 434.

  • Page 28

    Safety and regulations workcentre ® xxxx 28 user guide.

  • Page 29

    User guide 29 getting started identifying the parts of your device your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. All features and functions described within the user guide rela...

  • Page 30

    Getting started workcentre ® xxxx 30 user guide 5. Paper tray 3: this tray is standard on all models. The tray can be used for media size a4 lef (8.5 x 11” lef). 6. Paper tray 4: this tray is optional on all models. The tray can be used for media size a4 lef (8.5 x 11” lef). 7. Bypass tray: used for...

  • Page 31

    Getting started workcentre ® xxxx user guide 31 1. Lift the handle to open the door on the left side of the device. Gently lower the door until it comes to rest at a 45° angle from the device. 2. The serial number is located at the very top of the area exposed when the door opens. Services and optio...

  • Page 32

    Getting started workcentre ® xxxx 32 user guide optional • envelope tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10 envelope s (4.1"x 9.5") can be loaded in the tray. • paper tray lock kit locks the trays so that paper cannot be removed, this is a useful fe...

  • Page 33

    Getting started workcentre ® xxxx user guide 33 • security kit provides additional security features, such as image overwrite options. • mcafee integrity control kit uses mcafee software to detect and prevent modification and execution of files on the device. • unicode international printing kit ena...

  • Page 34

    Getting started workcentre ® xxxx 34 user guide optional • envelope tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10 envelope s (4.1"x 9.5") can be loaded in the tray. • paper tray lock kit locks the trays so that paper cannot be removed, this is a useful fe...

  • Page 35

    Getting started workcentre ® xxxx user guide 35 • security kit provides additional security features, such as image overwrite options. • mcafee integrity control kit uses mcafee software to detect and prevent modification and execution of files on the device. • unicode international printing kit ena...

  • Page 36

    Getting started workcentre ® xxxx 36 user guide identifying the control panel buttons 1. Services home: provides access to the services available on the device. 2. Services: returns the display to the previous copy, fax, or scan feature screen when the job status screen or machine status screen is d...

  • Page 37

    Getting started workcentre ® xxxx user guide 37 power on and off powering the device on 1. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device. 2. Press the power button. The entire powering on process (to...

  • Page 38

    Getting started workcentre ® xxxx 38 user guide more information using the energy saver option using the energy saver option energy saver ends the current session and keeps the device running on low power. When in energy saver mode, press the power button to wake up the device. 1. Press the power bu...

  • Page 39

    Getting started workcentre ® xxxx user guide 39 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Cl...

  • Page 40

    Getting started workcentre ® xxxx 40 user guide 7. Enter the number of prints required using the numeric keypad on the control panel. 8. Press the start button on the control panel to scan the original. 9. Remove the original from the document feeder or document glass when scanning has completed. Th...

  • Page 41

    Getting started workcentre ® xxxx user guide 41 in addition to the drivers designed specifically for your device, you can also use the xerox global print driver or the xerox mobile express driver. These drivers will not give you access to all the features available with the device specific drivers. ...

  • Page 42

    Getting started workcentre ® xxxx 42 user guide more information using the job type feature with the postscript print driver viewing active jobs using the job status menu releasing a held job using the job status menu releasing a secure print job using the job status menu accessing your personal sec...

  • Page 43

    Getting started workcentre ® xxxx user guide 43 • limiting access to specific paper trays. • preventing single sided printing. • setting specific print settings for applications, for example, setting all microsoft word documents to print single sided. • limiting print jobs to secure print jobs. Your...

  • Page 44

    Getting started workcentre ® xxxx 44 user guide printing a document using the mac print driver you can print to the device from your computer through a print driver. The xerox mac print driver allows you to use the specific features available on your device. Note: the device is enabled for airprint....

  • Page 45

    Getting started workcentre ® xxxx user guide 45 releasing a held job using the job status menu printing a secure print job using the mac print driver accessing your personal secure jobs list using the job status menu releasing jobs held in a public queue using the job status menu releasing jobs held...

  • Page 46

    Getting started workcentre ® xxxx 46 user guide • setting specific print settings for applications, for example, setting all microsoft word documents to print single sided. • limiting print jobs to secure print jobs. Your system administrator may also configure your print driver to prompt you to ent...

  • Page 47

    Getting started workcentre ® xxxx user guide 47 fax explaining the fax options there are three fax services which can be installed or enabled on your device, fax (embedded fax), internet fax and server fax. If the fax (embedded fax) service is installed, your device is connected directly to a teleph...

  • Page 48

    Getting started workcentre ® xxxx 48 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access the fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up t...

  • Page 49

    Getting started workcentre ® xxxx user guide 49 if authentication or accounting has been enabled on your device you may have to enter login details to access the internet fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or ...

  • Page 50

    Getting started workcentre ® xxxx 50 user guide sending a server fax there are three fax services which can be installed or enabled on your device, fax (embedded fax), internet fax and server fax. Server fax scans your documents and sends them to any type of fax machine that is connected to a teleph...

  • Page 51

    Getting started workcentre ® xxxx user guide 51 faxing from your computer sending a fax using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating sy...

  • Page 52

    Getting started workcentre ® xxxx 52 user guide note: the recipient’s details are saved on your computer’s hard drive, in your personal address book. • click the ok button. Or • click the add from phonebook button to add a recipient stored in the address book. • select the option required. - persona...

  • Page 53

    Getting started workcentre ® xxxx user guide 53 • if you want to add a watermark to your cover sheet, click the image tab. - select the watermark option required. - select the option required. - text activates a text entry box where you can type in your text. There are options to select a font, colo...

  • Page 54

    Getting started workcentre ® xxxx 54 user guide if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the sa...

  • Page 55

    Getting started workcentre ® xxxx user guide 55 - ldap phonebook contains contacts listed in your ldap (lightweight directory access protocol) address book. Ldap address books are usually maintained by it teams as they are often used as company address books and for network authentication and author...

  • Page 56

    Getting started workcentre ® xxxx 56 user guide 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the options tab. • if required, select print a confirmation sheet fro...

  • Page 57

    Getting started workcentre ® xxxx user guide 57 3. Select the xerox driver from the list of print drivers available. 4. Select xerox features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the d...

  • Page 58

    Getting started workcentre ® xxxx 58 user guide - if required, select the sender telephone number entry box and use your keyboard to enter your telephone number. - if required, select the sender fax number entry box and use your keyboard to enter the fax number you would like any replies faxed to. -...

  • Page 59

    Getting started workcentre ® xxxx user guide 59 sending a fax using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers al...

  • Page 60

    Getting started workcentre ® xxxx 60 user guide • click the ok button. Or • click the add from phonebook button to add a recipient stored in the address book. • select the option required. - personal phonebook displays contacts you have added to the phonebook using your print driver. - shared phoneb...

  • Page 61

    Getting started workcentre ® xxxx user guide 61 • if you want to add a watermark to your cover sheet, click the image tab. - select the watermark option required. - select the option required. - text activates a text entry box where you can type in your text. There are options to select a font, colo...

  • Page 62

    Getting started workcentre ® xxxx 62 user guide note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the workflow scanning features. 1. Load your documents face up in the d...

  • Page 63

    Getting started workcentre ® xxxx user guide 63 if authentication or accounting has been enabled on your device you may have to enter login details to access the e-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift u...

  • Page 64

    Getting started workcentre ® xxxx 64 user guide 16. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 17. Press the job status button on the device control panel to view the job list and check the status of t...

  • Page 65

    Getting started workcentre ® xxxx user guide 65 • select use document name from the job name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the save to menu. • if your required folder does not display, you can use ...

  • Page 66

    Getting started workcentre ® xxxx 66 user guide refer to the system administrator guide for further information. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the file menu. 2. Enter the number of copies you want to produce...

  • Page 67

    Getting started workcentre ® xxxx user guide 67 if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the saved job op...

  • Page 68

    Getting started workcentre ® xxxx 68 user guide printing saved jobs from internet services creating a new folder for saved jobs in internet services system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details saving jobs using the xps print...

  • Page 69

    Getting started workcentre ® xxxx user guide 69 10. If required, select the private radio button to passcode protect your document. • click in the passcode entry box and use your keyboard to enter a 4 to 10 digit passcode. Note: to release your job you will enter this passcode using the numeric keyp...

  • Page 70

    Getting started workcentre ® xxxx 70 user guide • automatically select lets the device select the appropriate paper size for each original based on the size of the original and reduce or enlarge programming. • select a paper tray that contains the size and type of paper you require. The size and med...

  • Page 71

    Getting started workcentre ® xxxx user guide 71 5. Click the saved jobs tab. The reprint saved jobs page is displayed and any jobs saved in the default public folder are listed. 6. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the heading ...

  • Page 72

    Getting started workcentre ® xxxx 72 user guide to enhance productivity your system administrator can change the default settings for many of the features to the settings most commonly used in your work group. For example, your system administrator could increase the default darkness of copies if yo...

  • Page 73

    Getting started workcentre ® xxxx user guide 73 more information replacing the toner cartridge replacing the print cartridge cleaning the document glass and constant velocity transport glass to ensure optimum print quality at all times, regularly clean the glass areas of your device. This helps avoi...

  • Page 74

    Getting started workcentre ® xxxx 74 user guide any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the touch screen to remove t...

  • Page 75

    Getting started workcentre ® xxxx user guide 75 3. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 4. Click the ? Button. You will be di...

  • Page 76

    Getting started workcentre ® xxxx 76 user guide use the help button to open the xerox online help. You will need to be connected to the internet to use this help feature. 1. Open the document to be printed. From most applications select file, then select print from the file menu. 2. Select the xerox...

  • Page 77

    Getting started workcentre ® xxxx user guide 77 if authentication or accounting has been enabled on your device you may have to enter login details to access this feature. Use the internet services help link to see instructions and information on how to use the features in internet services. Interne...

  • Page 78

    Getting started workcentre ® xxxx 78 user guide.

  • Page 79

    User guide 79 copy making copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on your device you may have to enter login deta...

  • Page 80

    Copy workcentre ® xxxx 80 user guide copy options reduce or enlarge reducing or enlarging copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting ...

  • Page 81

    Copy workcentre ® xxxx user guide 81 6. Select the reduce / enlarge option required. • use the + and - buttons to set the exact reduce / enlarge % (or use the numeric keypad to type in the ratio required). • 100 % will keep your output image the same size as your original. This option is useful if y...

  • Page 82

    Copy workcentre ® xxxx 82 user guide 4. Select the copy button on the touch screen. 5. If required, select the copy tab. This is usually the active tab when the copy service opens. 6. Select the more... Button at the bottom of the reduce / enlarge section to access the reduce / enlarge options not l...

  • Page 83

    Copy workcentre ® xxxx user guide 83 the independent x-y% selection enables you to set different reduction or enlargement ratios for the x (width) and the y (length) of the image. This will produce a distorted copy of your original. 1. Load your documents face up in the document feeder input tray. A...

  • Page 84

    Copy workcentre ® xxxx 84 user guide viewing the progress and details of a job using the job status menu setting the paper supply for copies setting the paper supply for copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then ...

  • Page 85

    Copy workcentre ® xxxx user guide 85 12. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once the ...

  • Page 86

    Copy workcentre ® xxxx 86 user guide 11. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once the ...

  • Page 87

    Copy workcentre ® xxxx user guide 87 4. Select the copy button on the touch screen. 5. If required, select the copy tab. This is usually the active tab when the copy service opens. 6. If required, select the more... Button at the bottom of the copy output section to access all the finishing options....

  • Page 88

    Copy workcentre ® xxxx 88 user guide use the collation options to sort your copies into sets (1,2,3 1,2,3 1,2,3) or stacks (1,1,1 2,2,2 3,3,3). 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the do...

  • Page 89

    Copy workcentre ® xxxx user guide 89 use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are off, 1 staple, 2 staples and multi-staple. 1. Load your documents face up in the document feeder input tray. Ad...

  • Page 90

    Copy workcentre ® xxxx 90 user guide hole punching copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on your device you may...

  • Page 91

    Copy workcentre ® xxxx user guide 91 14. Press the job status button on the device control panel to view the job list and check the status of the job. 15. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can com...

  • Page 92

    Copy workcentre ® xxxx 92 user guide • folded & stapled will staple and fold the output along the center margin to produce stapled booklets. • fold only will fold the output along the center margin to produce loose leaf booklets. • none select this option if you do not want the device to fold and st...

  • Page 93

    Copy workcentre ® xxxx user guide 93 if authentication or accounting has been enabled on your device you may have to enter login details to access the copy features. Use the original type options to enhance the quality of your output based on the type of original images and how they were produced. F...

  • Page 94

    Copy workcentre ® xxxx 94 user guide more information using a user id to log in at the device viewing the progress and details of a job using the job status menu image options choosing the image options for copies when you press the start button to make a copy, the device scans your originals and te...

  • Page 95

    Copy workcentre ® xxxx user guide 95 viewing the progress and details of a job using the job status menu lightening or darkening copies lightening or darkening copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the...

  • Page 96

    Copy workcentre ® xxxx 96 user guide changing the sharpness of copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on your de...

  • Page 97

    Copy workcentre ® xxxx user guide 97 image enhancement choosing an image enhancement option for copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accou...

  • Page 98

    Copy workcentre ® xxxx 98 user guide setting the background suppression for copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabl...

  • Page 99

    Copy workcentre ® xxxx user guide 99 setting the copy contrast when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on your device yo...

  • Page 100

    Copy workcentre ® xxxx 100 user guide layout adjustment setting the original orientation for copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounti...

  • Page 101

    Copy workcentre ® xxxx user guide 101 more information using a user id to log in at the device viewing the progress and details of a job using the job status menu specifying the size of the original to be copied when you press the start button to make a copy, the device scans your originals and temp...

  • Page 102

    Copy workcentre ® xxxx 102 user guide more information using a user id to log in at the device viewing the progress and details of a job using the job status menu copying book pages when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It ...

  • Page 103

    Copy workcentre ® xxxx user guide 103 • off applies no binding edge erase to the output. • both pages scans both pages, the left page of the book will be scanned first. Use the arrow buttons to specify an amount from 0 to 50mm (0 to 2”) to be deleted from the center of the book image. • left page on...

  • Page 104

    Copy workcentre ® xxxx 104 user guide 7. Select the image shift option required. • off removes any previous image shift settings. This option is useful if you are programming a complex job and want to cancel any image shift settings without cancelling other settings you have made. • auto center auto...

  • Page 105

    Copy workcentre ® xxxx user guide 105 use the edge erase options to specify the scan area so that only a specific section of your document is scanned. This is useful if you want to remove the marks caused by punched holes or staples in your original. 1. Load your documents face up in the document fe...

  • Page 106

    Copy workcentre ® xxxx 106 user guide • check the mirror side 1 entry checkbox to reverse the side 1 settings on side 2. Depending on the page orientation the left and right or top and bottom settings will be reversed. 8. Select the ok button. 9. Enter the number of prints required using the numeric...

  • Page 107

    Copy workcentre ® xxxx user guide 107 9. Select the ok button. 10. Enter the number of prints required using the numeric keypad on the control panel. 11. Press the start button on the control panel to scan the original. 12. Remove the original from the document feeder or document glass when scanning...

  • Page 108

    Copy workcentre ® xxxx 108 user guide • 1-sided originals • 2-sided originals 9. Set the paper supply required for the job. If stapling and / or folding is required a short edge feed (sef) paper supply must be selected. Note: sef is short edge feed (where the short edge of the paper is the leading e...

  • Page 109

    Copy workcentre ® xxxx user guide 109 use the inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media. Up to two sources of media can be used for the inserts. If inserting blank pages, a blank sheet must be inserted in the app...

  • Page 110

    Copy workcentre ® xxxx 110 user guide adding covers to copies when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on your device you...

  • Page 111

    Copy workcentre ® xxxx user guide 111 14. Select the paper supply required for the selected covers. If required, select the more... Button to access options not listed on the main page. 15. Select the ok button. 16. Select the ok button. 17. Enter the number of prints required using the numeric keyp...

  • Page 112

    Copy workcentre ® xxxx 112 user guide 7. Select the output format tab. 8. Select the special pages button. 9. Select the chapter starts... Button. 10. Select the page number entry box and use the numeric keypad to enter the page number of the original where you want a chapter to start. 11. Select th...

  • Page 113

    Copy workcentre ® xxxx user guide 113 4. Select the copy button on the touch screen. 5. If required, select the copy tab. This is usually the active tab when the copy service opens. Note: this feature is not available until a specific paper tray has been selected. It is not available if the paper au...

  • Page 114

    Copy workcentre ® xxxx 114 user guide loading the bypass tray and changing the tray settings loading different types of media selecting exceptions within copy sets when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the im...

  • Page 115

    Copy workcentre ® xxxx user guide 115 20. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. More information using a user id to log in at the device viewing the progress and details of a job using the job sta...

  • Page 116

    Copy workcentre ® xxxx 116 user guide 3. Press the services home button. 4. Select the copy button on the touch screen. 5. Select the output format tab. 6. Select the annotations button. 7. Select the annotations option(s) required. More than one option can be selected, but a different location must...

  • Page 117

    Copy workcentre ® xxxx user guide 117 3. Press the services home button. 4. Select the copy button on the touch screen. 5. Select the output format tab. 6. Select the annotations button. 7. Select the page numbers button. 8. Select the on button to apply page numbers to your output. • if required, s...

  • Page 118

    Copy workcentre ® xxxx 118 user guide more information using a user id to log in at the device viewing the progress and details of a job using the job status menu adding comments to copies when you press the start button to make a copy, the device scans your originals and temporarily stores the imag...

  • Page 119

    Copy workcentre ® xxxx user guide 119 16. Select the side 2 option required. • same as side 1 applies the same settings to both side 1 and side 2 of your output. • mirror side 1 flip on horizontal output will open from right to left like a book, with the binding edge on the left. The position of the...

  • Page 120

    Copy workcentre ® xxxx 120 user guide 5. Select the output format tab. 6. Select the annotations button. 7. Select the date button. 8. Select the on button to apply dates to your output. • if required, select the off button to produce output without a date. 9. Select the format you require. • dd/mm/...

  • Page 121

    Copy workcentre ® xxxx user guide 121 23. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once the...

  • Page 122

    Copy workcentre ® xxxx 122 user guide 13. Select the ok button. After an annotation has been programmed the format and style button becomes visible. 14. Select the format and style button. 15. Select the text background option required. • opaque creates solid annotations placed on top of the copy ou...

  • Page 123

    Copy workcentre ® xxxx user guide 123 note: the size and orientation of the separators must be the same as the transparency sheets. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the document face ...

  • Page 124

    Copy workcentre ® xxxx 124 user guide up to 36 images can be fitted onto 1 sheet of paper. The page layout feature can produce several output formats. • 4 originals using 2 rows and 2 columns. • 6 originals using 3 rows and 2 columns. • 2 originals using 2 rows and 1 column. Note: some features cann...

  • Page 125

    Copy workcentre ® xxxx user guide 125 job assembly building a copy job with multiple page or segment settings when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication o...

  • Page 126

    Copy workcentre ® xxxx 126 user guide 14. Press the start button on the control panel to scan the original. 15. Remove the first segment originals after they have been scanned. The build job screen displays the first segment in the list. 16. If required, select the options for the segment. • sample ...

  • Page 127

    Copy workcentre ® xxxx user guide 127 when copying a large number of sets, use the sample job feature to review a proof copy to ensure that all the print settings are correct before printing the remaining sets. 1. Load your documents face up in the document feeder input tray. Adjust the guide to jus...

  • Page 128

    Copy workcentre ® xxxx 128 user guide saving current settings for copying when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on you...

  • Page 129

    Copy workcentre ® xxxx user guide 129 retrieving saved settings for copying when you press the start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If authentication or accounting has been enabled on y...

  • Page 130

    Copy workcentre ® xxxx 130 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access the copy features. Use the delete settings option to delete saved settings from the device memory. Only 10 sets of settings can be saved, so you may occ...

  • Page 131

    User guide 131 fax fax (embedded fax) sending a fax (embedded fax) there are three fax services which can be installed or enabled on your device, fax (embedded fax), internet fax and server fax. Use the fax (embedded fax) service to scan your documents and send them to most types of fax machines tha...

  • Page 132

    Fax workcentre ® xxxx 132 user guide system administrator guide www.Xerox.Com/support . Using dialing characters in a fax number (embedded fax) fax using dialing characters in a fax number (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax mac...

  • Page 133

    Fax workcentre ® xxxx user guide 133 10. Select any options required. 11. Press the start button on the control panel to scan the original. 12. Remove the original from the document feeder or document glass when scanning has completed. 13. Press the job status button on the device control panel to v...

  • Page 134

    Fax workcentre ® xxxx 134 user guide sending a fax using the address book (embedded fax) using a user id to log in at the device saving an address book number as a favorite (embedded fax) explaining the fax options using internet services to find system administrator contact details system administr...

  • Page 135

    Fax workcentre ® xxxx user guide 135 explaining the fax options creating a new fax address book contact (embedded fax) system administrator guide www.Xerox.Com/support . Address book sending a fax using the address book (embedded fax) use the fax (embedded fax) service to scan your documents and sen...

  • Page 136

    Fax workcentre ® xxxx 136 user guide 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view the job list and check the st...

  • Page 137

    Fax workcentre ® xxxx user guide 137 13. Select the ok button. 14. Select the star icon on the right of a field to add that contact detail to the favorites. 15. Select the ok button. More information adding to an existing fax address book contact (embedded fax) sending a fax using the address book (...

  • Page 138

    Fax workcentre ® xxxx 138 user guide faxing 2-sided originals (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system administrator. If au...

  • Page 139

    Fax workcentre ® xxxx user guide 139 system administrator guide www.Xerox.Com/support . Setting the original type for faxes (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this opt...

  • Page 140

    Fax workcentre ® xxxx 140 user guide using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Specifying the fax resolution (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machi...

  • Page 141

    Fax workcentre ® xxxx user guide 141 more information setting the original type for faxes (embedded fax) using a user id to log in at the device explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Adding a...

  • Page 142

    Fax workcentre ® xxxx 142 user guide 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the job status button on the device control panel to view the job list and check the status of the job. More information using a user id to log in at the dev...

  • Page 143

    Fax workcentre ® xxxx user guide 143 10. Select the image options button. 11. Select the option(s) required. 12. Select the ok button. 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed....

  • Page 144

    Fax workcentre ® xxxx 144 user guide 10. Select the image options button. 11. Select the lighten / darken option required. • move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the background suppression feature to remove the background. • m...

  • Page 145

    Fax workcentre ® xxxx user guide 145 10. Select the image options button. 11. Select the sharpness option required. • move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. • move the indicator down to soften the scanned image....

  • Page 146

    Fax workcentre ® xxxx 146 user guide 5. If required, select the fax tab. This is usually the active tab when the fax service opens. 6. Select the enter fax number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the add button. • if you ...

  • Page 147

    Fax workcentre ® xxxx user guide 147 6. Select the enter fax number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the add button. • if you want to send the document to more than one recipient enter the additional details, one recipien...

  • Page 148

    Fax workcentre ® xxxx 148 user guide 3. Press the services home button. 4. Select the fax button on the touch screen. 5. If required, select the fax tab. This is usually the active tab when the fax service opens. 6. Select the enter fax number entry box and use the numeric keypad, or the touch scree...

  • Page 149

    Fax workcentre ® xxxx user guide 149 use the original size options to select automatic size detection of the originals, specify the sizes of mixed size originals, or specify the exact size of an image to be scanned. 1. Load your documents face up in the document feeder input tray. Adjust the guide t...

  • Page 150

    Fax workcentre ® xxxx 150 user guide setting a fax to reduce size or split when received (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your ...

  • Page 151

    Fax workcentre ® xxxx user guide 151 faxing book pages (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system administrator. If authentic...

  • Page 152

    Fax workcentre ® xxxx 152 user guide more information specifying the size of the original to be faxed (embedded fax) setting a fax to reduce size or split when received (embedded fax) using a user id to log in at the device explaining the fax options setting the original type for faxes (embedded fax...

  • Page 153

    Fax workcentre ® xxxx user guide 153 12. Select the ok button. 13. Select any options required. 14. Press the start button on the control panel to scan the original. 15. Remove the original from the document feeder or document glass when scanning has completed. 16. Press the job status button on the...

  • Page 154

    Fax workcentre ® xxxx 154 user guide 11. Select the option required. • super g3 (33.6 kbps) initially transmits at 33,600 bits per second (bps) and uses error correction mode (ecm) to minimize transmission errors. This is the fastest fax transmission rate and the default option. • g3 (14.4 kbps) ini...

  • Page 155

    Fax workcentre ® xxxx user guide 155 6. Select the enter fax number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s fax number. 7. Select the add button. • if you want to send the document to more than one recipient enter the additional details, one recipien...

  • Page 156

    Fax workcentre ® xxxx 156 user guide note: if the mailbox has been set up with a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the passcode to gain access to the mailbox. Note: polling is where a fax is not sent to a recipient but is saved on the originati...

  • Page 157

    Fax workcentre ® xxxx user guide 157 mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled (retrieved). Mailboxes enable you to store all received fax documents until it is convenient to retrieve them, or store fax documents in a mailbox for ...

  • Page 158

    Fax workcentre ® xxxx 158 user guide printing faxes stored in the local mailbox (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system ad...

  • Page 159

    Fax workcentre ® xxxx user guide 159 deleting faxes stored in the local mailbox (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system ad...

  • Page 160

    Fax workcentre ® xxxx 160 user guide sending header text (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system administrator. If authent...

  • Page 161

    Fax workcentre ® xxxx user guide 161 if authentication or accounting has been enabled on your device you may have to enter login details to access the fax features. Use the non-secure polling option to store non-confidential documents on the device. The documents can then be retrieved by anyone with...

  • Page 162

    Fax workcentre ® xxxx 162 user guide note: polling is where a fax is not sent to a recipient but is saved on the originating device. When the recipient is ready to receive the fax they contact (poll) the device and request the fax. 1. Press the clear all button on the control panel to cancel any pre...

  • Page 163

    Fax workcentre ® xxxx user guide 163 using secure fax polling (embedded fax) use the fax (embedded fax) service to scan your documents and send them to most types of fax machines that are connected to the telephone network. Note: this option must be made available by your system administrator. If au...

  • Page 164

    Fax workcentre ® xxxx 164 user guide note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the fax features. Use the poll a remote fax option to call a remote fax machine an...

  • Page 165

    Fax workcentre ® xxxx user guide 165 use the poll remote mailbox option to retrieve a fax from a specific mailbox on another device. You need to know the mailbox number before you can use this option. Sometimes you will also need to know a passcode to access the remote mailbox. Note: polling is wher...

  • Page 166

    Fax workcentre ® xxxx 166 user guide 4. Select the fax button on the touch screen. 5. If required, select the fax tab. This is usually the active tab when the fax service opens. 6. Select the enter fax number entry box and use the numeric keypad, or the touch screen keypad to enter the recipient’s f...

  • Page 167

    Fax workcentre ® xxxx user guide 167 26. Press the job status button on the device control panel to view the job list and check the status of the job. More information using a user id to log in at the device explaining the fax options using internet services to find system administrator contact deta...

  • Page 168

    Fax workcentre ® xxxx 168 user guide more information using dialing characters in a fax number (server fax) using a user id to log in at the device explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Sendi...

  • Page 169

    Fax workcentre ® xxxx user guide 169 use the dialing characters options to add special characters such as dial pause, pulse to tone, mask data, or wait for dial tone characters into fax numbers. More than one dialing character can be inserted into a fax number. 1. Load your documents face up in the ...

  • Page 170

    Fax workcentre ® xxxx 170 user guide using a user id to log in at the device explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Fax directory sending a fax using the fax directory (server fax) server fax ...

  • Page 171

    Fax workcentre ® xxxx user guide 171 using a user id to log in at the device explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Adding a number to the fax directory (server fax) server fax scans your docu...

  • Page 172

    Fax workcentre ® xxxx 172 user guide more information using dialing characters in a fax number (server fax) sending a fax using the fax directory (server fax) using a user id to log in at the device explaining the fax options using internet services to find system administrator contact details syste...

  • Page 173

    Fax workcentre ® xxxx user guide 173 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the job status button on the device control panel to view the job list and check the status of the job. More information building a server fax job with multi...

  • Page 174

    Fax workcentre ® xxxx 174 user guide note: the text option requires less transmission time. 10. Press the start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the job status button on the dev...

  • Page 175

    Fax workcentre ® xxxx user guide 175 10. Select the resolution option required. • standard (200x100 dpi) requires the minimum communication time but does not produce the best image quality for graphics and photos. This is the recommended resolution for text documents. • fine (200 dpi) produces avera...

  • Page 176

    Fax workcentre ® xxxx 176 user guide • if you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the add button again until all the recipients have been added. 8. Select the close button to save the information you entered. 9. Selec...

  • Page 177

    Fax workcentre ® xxxx user guide 177 use the contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents...

  • Page 178

    Fax workcentre ® xxxx 178 user guide the image enhancement options improve the quality of your output by reducing the background or adjusting the contrast. Use the background suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the outpu...

  • Page 179

    Fax workcentre ® xxxx user guide 179 setting the server fax contrast server fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a third party fax server, which relays them over the telephone network to ...

  • Page 180

    Fax workcentre ® xxxx 180 user guide more information adding or removing the background suppression for server faxes choosing the image enhancement options for server faxes choosing the image options for server faxes using a user id to log in at the device explaining the fax options using internet s...

  • Page 181

    Fax workcentre ® xxxx user guide 181 • upright images the images on the originals are loaded in a upright orientation in the document feeder. • sideways images the images on the originals are loaded in a sideways orientation in the document feeder. 11. Select the ok button. 12. Press the start butto...

  • Page 182

    Fax workcentre ® xxxx 182 user guide 9. Select the layout adjustment tab. 10. Select the original size button. 11. Select the original size option required. • auto detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. • preset scan...

  • Page 183

    Fax workcentre ® xxxx user guide 183 note: the fax server may be programmed to send faxes only within a specified time period. If delay send is used to select a transmission time outside the time specified in on the server your fax will be sent during the next transmission slot after the delay send ...

  • Page 184

    Fax workcentre ® xxxx 184 user guide note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the server fax features. Use the build job option to build a job that requires dif...

  • Page 185

    Fax workcentre ® xxxx user guide 185 18. Remove the first segment originals after they have been scanned. The build job screen displays the first segment in the list. 19. If required, select the options for the segment. 20. Select the program next segment button. 21. Select the features required for...

  • Page 186

    Fax workcentre ® xxxx 186 user guide 5. If required, select the internet fax tab. This is usually the active tab when the internet fax service opens. 6. Select the new recipient... Button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric cha...

  • Page 187

    Fax workcentre ® xxxx user guide 187 note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the internet fax features. Use the address book option to access previously create...

  • Page 188

    Fax workcentre ® xxxx 188 user guide adding a subject to an internet fax internet fax is similar to the e-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between internet fax and the e-mail feature. • use internet fax ...

  • Page 189

    Fax workcentre ® xxxx user guide 189 12. Use the touchscreen keyboard to enter the subject text. • up to 128 alphanumeric characters can be entered. • to delete a character use the backspace x button. • use the special characters button to access special characters such as $ and %. • buttons with an...

  • Page 190

    Fax workcentre ® xxxx 190 user guide 5. If required, select the internet fax tab. This is usually the active tab when the internet fax service opens. 6. Select the new recipient... Button. 7. Use the touchscreen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric char...

  • Page 191

    Fax workcentre ® xxxx user guide 191 note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the internet fax features. Use the 2-sided scanning options to scan both sides of ...

  • Page 192

    Fax workcentre ® xxxx 192 user guide 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the job status button on the device control panel to view the job list and check the status of the job. More information building an internet fax job with mu...

  • Page 193

    Fax workcentre ® xxxx user guide 193 • use the eng button to access additional language keyboards. 8. Select the add button. • if you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the add button again until all the recipients h...

  • Page 194

    Fax workcentre ® xxxx 194 user guide advanced settings image options choosing the image options for internet faxes internet fax is similar to the e-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between internet fax a...

  • Page 195

    Fax workcentre ® xxxx user guide 195 • if you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the add button again until all the recipients have been added. 9. If required, select cc from the to: dropdown menu to copy a recipient...

  • Page 196

    Fax workcentre ® xxxx 196 user guide use the lighten / darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds may...

  • Page 197

    Fax workcentre ® xxxx user guide 197 more information choosing the image options for internet faxes changing the sharpness of internet faxes setting the saturation for internet faxes using a user id to log in at the device sending an e-mail adding or removing the background suppression for internet ...

  • Page 198

    Fax workcentre ® xxxx 198 user guide 8. Select the add button. • if you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the add button again until all the recipients have been added. 9. If required, select cc from the to: dropdow...

  • Page 199

    Fax workcentre ® xxxx user guide 199 note: if you select black and white output rather than color output the saturation option will not be available. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place ...

  • Page 200

    Fax workcentre ® xxxx 200 user guide setting the output color for an internet fax using a user id to log in at the device sending an e-mail explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Image enhance...

  • Page 201

    Fax workcentre ® xxxx user guide 201 • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. • use the eng button to access additional...

  • Page 202

    Fax workcentre ® xxxx 202 user guide use the background suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feeder ...

  • Page 203

    Fax workcentre ® xxxx user guide 203 17. Press the job status button on the device control panel to view the job list and check the status of the job. More information choosing an image enhancement option for internet faxes setting the internet fax contrast using a user id to log in at the device se...

  • Page 204

    Fax workcentre ® xxxx 204 user guide • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. • use the eng button to access additional...

  • Page 205

    Fax workcentre ® xxxx user guide 205 if authentication or accounting has been enabled on your device you may have to enter login details to access the internet fax features. Use the resolution options to balance the quality of the image against the transmission time if the image is to be sent across...

  • Page 206

    Fax workcentre ® xxxx 206 user guide • 200 dpi produces average quality text and low quality photos and graphics. This resolution is recommended for average quality text documents and line art. • 200 x 100 dpi produces average quality and is recommended for standard office documents and photographs....

  • Page 207

    Fax workcentre ® xxxx user guide 207 use the quality / file size options to choose between scan image quality and file size. You can select the highest quality, the smallest files or adjust the settings to balance quality against file size. • a small file size delivers slightly reduced image quality...

  • Page 208

    Fax workcentre ® xxxx 208 user guide • move the indicator towards highest quality / largest file size to produce the largest files with the maximum image quality. Large files are not ideal for sharing and transmitting over a network. 14. Select the ok button. 15. Press the start button on the contro...

  • Page 209

    Fax workcentre ® xxxx user guide 209 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added...

  • Page 210

    Fax workcentre ® xxxx 210 user guide specifying the size of the original to be sent by internet fax internet fax is similar to the e-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between internet fax and the e-mail f...

  • Page 211

    Fax workcentre ® xxxx user guide 211 12. Select the original size button. 13. Select the original size option required. • auto detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. • preset scan area defines the size of your origin...

  • Page 212

    Fax workcentre ® xxxx 212 user guide use the message option to add a brief message to the file that will be sent. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the document face down onto the docu...

  • Page 213

    Fax workcentre ® xxxx user guide 213 16. Remove the original from the document feeder or document glass when scanning has completed. 17. Press the job status button on the device control panel to view the job list and check the status of the job. More information using a user id to log in at the dev...

  • Page 214

    Fax workcentre ® xxxx 214 user guide • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. • use the eng button to access additional...

  • Page 215

    Fax workcentre ® xxxx user guide 215 if authentication or accounting has been enabled on your device you may have to enter login details to access the internet fax features. Use the acknowledgment report option to print a confirmation report, indicating the delivery status of the internet fax. This ...

  • Page 216

    Fax workcentre ® xxxx 216 user guide more information using a user id to log in at the device sending an e-mail explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Building an internet fax job with multipl...

  • Page 217

    Fax workcentre ® xxxx user guide 217 9. If required, select cc from the to: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the add button. Note: at least one to address must be selected, documents cannot be sent to a cc a...

  • Page 218

    Fax workcentre ® xxxx 218 user guide more information using a user id to log in at the device sending an e-mail explaining the fax options using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support ..

  • Page 219

    User guide 219 scan workflow scanning explaining what workflow scanning does and how it works the standard workflow scanning option enables the electronic images to be stored and retrieved from a server or workstation on the network. Two further options are available: • scan to mailbox will store th...

  • Page 220

    Scan workcentre ® xxxx 220 user guide templates use the templates feature when you want to scan or fax jobs using the workflow scanning service on your device. Templates contain information to tell the device where to file a scanned document. They also contain settings, such as image quality and fil...

  • Page 221

    Scan workcentre ® xxxx user guide 221 12. Press the job status button on the device control panel to view the job list and check the status of the job. More information explaining what workflow scanning does and how it works using a user id to log in at the device scanning a document to your compute...

  • Page 222

    Scan workcentre ® xxxx 222 user guide 9. Select the output color option required. • auto detect allows the device to select the most appropriate color setting. • black and white produces black and white output even if the originals were color. • grayscale produces output using various shades of gray...

  • Page 223

    Scan workcentre ® xxxx user guide 223 5. If required, select the workflow scanning tab. This is usually the active tab when the workflow scanning service opens. 6. Select a template type from the all templates dropdown menu. 7. If required, ensure the latest templates are available by selecting upda...

  • Page 224

    Scan workcentre ® xxxx 224 user guide use the original type options to define the type of original being scanned. Making the correct selection enhances the quality of your output image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or...

  • Page 225

    Scan workcentre ® xxxx user guide 225 - select the ok button. - text produces sharper edges and is recommended for text and line art. - select the how original was produced option required. - printed produces the best results for newspaper, magazine, map and other professionally printed originals. -...

  • Page 226

    Scan workcentre ® xxxx 226 user guide 3. Press the services home button. 4. Select the workflow scanning button on the touch screen. Note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you se...

  • Page 227

    Scan workcentre ® xxxx user guide 227 use the machine stored templates option to select your template from the device. Refer to the system administrator guide for further information. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or l...

  • Page 228

    Scan workcentre ® xxxx 228 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access the workflow scanning features. Use the remotely stored templates option to select your templates from your network. Refer to the system administrator g...

  • Page 229

    Scan workcentre ® xxxx user guide 229 note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the workflow scanning features. Use scan to mailbox to scan hard copy originals a...

  • Page 230

    Scan workcentre ® xxxx 230 user guide more information using a user id to log in at the device downloading documents from your mailbox using internet services printing from a mailbox using the print from feature using internet services to find system administrator contact details system administrato...

  • Page 231

    Scan workcentre ® xxxx user guide 231 note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the workflow scanning button. 9. If required, select the workflow scanning tab. This is us...

  • Page 232

    Scan workcentre ® xxxx 232 user guide note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the workflow scanning button. 4. If required, select the workflow scanning tab. This is us...

  • Page 233

    Scan workcentre ® xxxx user guide 233 use the saturation option to manually control the brightness of the color in the scanned images. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the document fa...

  • Page 234

    Scan workcentre ® xxxx 234 user guide note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the workflow scanning features. Use the lighten / darken options to manually adju...

  • Page 235

    Scan workcentre ® xxxx user guide 235 changing the sharpness of workflow scans workflow scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A template must be used when a scan is made - the template contains the filing destinat...

  • Page 236

    Scan workcentre ® xxxx 236 user guide lightening or darkening workflow scans explaining what workflow scanning does and how it works using a user id to log in at the device using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Assigni...

  • Page 237

    Scan workcentre ® xxxx user guide 237 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view the job list and check the status of the job. More information choosing the image options for work...

  • Page 238

    Scan workcentre ® xxxx 238 user guide 5. If required, select the workflow scanning tab. This is usually the active tab when the workflow scanning service opens. 6. Select a template type from the all templates dropdown menu. 7. If required, ensure the latest templates are available by selecting upda...

  • Page 239

    Scan workcentre ® xxxx user guide 239 3. Press the services home button. 4. Select the workflow scanning button on the touch screen. Note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you se...

  • Page 240

    Scan workcentre ® xxxx 240 user guide use the contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the document...

  • Page 241

    Scan workcentre ® xxxx user guide 241 setting the workflow scanning scan presets workflow scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A template must be used when a scan is made - the template contains the filing destin...

  • Page 242

    Scan workcentre ® xxxx 242 user guide 14. Press the job status button on the device control panel to view the job list and check the status of the job. More information explaining what workflow scanning does and how it works using a user id to log in at the device using internet services to find sys...

  • Page 243

    Scan workcentre ® xxxx user guide 243 11. Select the resolution option required. • 72 dpi produces the smallest file size and is recommended for output displayed on a computer. • 100 dpi delivers low image quality and is recommended for low quality text documents. This setting should ideally be used...

  • Page 244

    Scan workcentre ® xxxx 244 user guide note: if you change the quality / file size settings you may affect the settings in the scan presets options. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place th...

  • Page 245

    Scan workcentre ® xxxx user guide 245 updating the workflow scanning templates list on the device workflow scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A template must be used when a scan is made - the template contains ...

  • Page 246

    Scan workcentre ® xxxx 246 user guide layout adjustment setting the original orientation for workflow scanning workflow scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A template must be used when a scan is made - the templ...

  • Page 247

    Scan workcentre ® xxxx user guide 247 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view the job list and check the s...

  • Page 248

    Scan workcentre ® xxxx 248 user guide 11. Select the original size option required. • auto detect enables automatic size sensing, this is the default setting. The size detected is matched to a standard paper size. • preset scan area defines the size of your original from a list of preset, standard o...

  • Page 249

    Scan workcentre ® xxxx user guide 249 4. Select the workflow scanning button on the touch screen. Note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the workflow scanning button. ...

  • Page 250

    Scan workcentre ® xxxx 250 user guide use the blank page management option to ignore the non-imaged pages in your originals when scanning. The background suppression and edge erase features may improve remove blank pages performance. 1. Load your documents face up in the document feeder input tray. ...

  • Page 251

    Scan workcentre ® xxxx user guide 251 filing options setting a file format for workflow scans workflow scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A template must be used when a scan is made - the template contains the ...

  • Page 252

    Scan workcentre ® xxxx 252 user guide • pdf/a produces a single file, or an individual file per page. The output is not searchable. This is best used for long-term archival storage of electronic documents. • xps (xml paper specification) outputs a single file, or an individual file per page. The out...

  • Page 253

    Scan workcentre ® xxxx user guide 253 3. Press the services home button. 4. Select the workflow scanning button on the touch screen. Note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you se...

  • Page 254

    Scan workcentre ® xxxx 254 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access the workflow scanning features. Use the document management option to assign descriptive data (metadata) to a scanned job. The data can be accessed by o...

  • Page 255

    Scan workcentre ® xxxx user guide 255 - use the special characters button to access special characters such as $ and %. - buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select th...

  • Page 256

    Scan workcentre ® xxxx 256 user guide 7. If required, ensure the latest templates are available by selecting update templates from the advanced settings tab. 8. Select the template required. 9. Select the filing options tab. 10. Select the add file destinations button. 11. Select the required destin...

  • Page 257

    Scan workcentre ® xxxx user guide 257 4. Select the workflow scanning button on the touch screen. Note: if your system administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the workflow scanning button. ...

  • Page 258

    Scan workcentre ® xxxx 258 user guide 23. After the last segment has been scanned, select the submit job button. 24. Select the ok button. 25. Press the start button on the control panel to scan the original. 26. Remove the original from the document feeder or document glass when scanning has comple...

  • Page 259

    Scan workcentre ® xxxx user guide 259 10. Press the start button on the control panel to scan the original. 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the job status button on the device control panel to view the job list and check the s...

  • Page 260

    Scan workcentre ® xxxx 260 user guide • color produces full color output. 10. Select the 2-sided scanning option required. • 1-sided use this option if your originals are printed on 1 side. • 2-sided use this option if your originals are 2-sided. The document feeder must be used to scan your origina...

  • Page 261

    Scan workcentre ® xxxx user guide 261 13. Use the touch screen keyboard to enter the file name. • up to 40 alphanumeric characters can be entered. • to delete a character use the backspace x button. • use the special characters button to access special characters such as $ and %. • buttons with an i...

  • Page 262

    Scan workcentre ® xxxx 262 user guide 6. Select the address required. 7. Select the add to recipients button. 8. Select the ok button. 9. Select the output color option required. • auto detect allows the device to select the most appropriate color setting. • black and white produces black and white ...

  • Page 263

    Scan workcentre ® xxxx user guide 263 8. Select the ok button. 9. Select the 2-sided scanning option required. • 1-sided use this option if your originals are printed on 1 side. • 2-sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this...

  • Page 264

    Scan workcentre ® xxxx 264 user guide 9. Select the original type option required. - photo and text produces high quality pictures but slightly reduces the sharpness of text and line art. This setting is recommended for originals containing high quality photographs or line art and text. - select the...

  • Page 265

    Scan workcentre ® xxxx user guide 265 specifying a file name using the scan to feature use the scan to... Feature to scan a document and store it in a folder on your computer or network. To use scan to you need to create an entry in the device address book which contains the path to the location tha...

  • Page 266

    Scan workcentre ® xxxx 266 user guide system administrator guide www.Xerox.Com/support . Advanced settings image options choosing the image options when using the scan to feature use the scan to... Feature to scan a document and store it in a folder on your computer or network. To use scan to you ne...

  • Page 267

    Scan workcentre ® xxxx user guide 267 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view the job list and check the s...

  • Page 268

    Scan workcentre ® xxxx 268 user guide 11. Select the lighten / darken option required. • move the indicator down to darken the scanned image. If this creates an output with too dark a background, use the background suppression feature to remove the background. • move the indicator up to lighten the ...

  • Page 269

    Scan workcentre ® xxxx user guide 269 11. Select the sharpness option required. • move the indicator up to sharpen the scanned image. Text images are more likely to be improved by sharpening than photo images. • move the indicator down to soften the scanned image. This is particularly useful when sc...

  • Page 270

    Scan workcentre ® xxxx 270 user guide 10. Select the image options button. 11. Select the saturation option required. • move the indicator up to increase color in the scanned image. • move the indicator down to reduce color in the scanned image. 12. Select the ok button. 13. Press the start button o...

  • Page 271

    Scan workcentre ® xxxx user guide 271 4. Select the scan to... Button on the touch screen. 5. If required, select the device address book button. (your system administrator may have set up the address book to automatically open.) 6. Select the address required. 7. Select the add to recipients button...

  • Page 272

    Scan workcentre ® xxxx 272 user guide 4. Select the scan to... Button on the touch screen. 5. If required, select the device address book button. (your system administrator may have set up the address book to automatically open.) 6. Select the address required. 7. Select the add to recipients button...

  • Page 273

    Scan workcentre ® xxxx user guide 273 use the contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the document...

  • Page 274

    Scan workcentre ® xxxx 274 user guide note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login details to access the scan to features. Use the scan presets options to select a group of commonly ...

  • Page 275

    Scan workcentre ® xxxx user guide 275 to use scan to you need to create an entry in the device address book which contains the path to the location that you want to scan to. The scan to button is grayed out on the device touch screen if there are no scan to entries in the device address book. Note: ...

  • Page 276

    Scan workcentre ® xxxx 276 user guide 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view the job list and check the s...

  • Page 277

    Scan workcentre ® xxxx user guide 277 9. Select the advanced settings tab. 10. Select the quality / file size button. 11. Select the quality / file size option required. • move the indicator towards normal quality / small file size for a smaller file and lower quality image. This produces small file...

  • Page 278

    Scan workcentre ® xxxx 278 user guide use the original orientation option to specify the layout of the originals being scanned, whether the image on the page is in portrait, landscape, upright or rotated orientation in relation to the page itself. The orientation of the images on the originals must ...

  • Page 279

    Scan workcentre ® xxxx user guide 279 the scan to button is grayed out on the device touch screen if there are no scan to entries in the device address book. Note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may...

  • Page 280

    Scan workcentre ® xxxx 280 user guide using the scan to feature erasing edges from documents using the scan to feature use the scan to... Feature to scan a document and store it in a folder on your computer or network. To use scan to you need to create an entry in the device address book which conta...

  • Page 281

    Scan workcentre ® xxxx user guide 281 15. Press the job status button on the device control panel to view the job list and check the status of the job. More information using a user id to log in at the device using internet services to find system administrator contact details system administrator g...

  • Page 282

    Scan workcentre ® xxxx 282 user guide 12. Select the ok button. 13. Press the start button on the control panel to scan the original. 14. Remove the original from the document feeder or document glass when scanning has completed. 15. Press the job status button on the device control panel to view th...

  • Page 283

    Scan workcentre ® xxxx user guide 283 11. Select the image only search setting required. • image only produces images that are not searchable. • searchable results in searchable text. If required, use the drop-down menu to change the language your document is written in. 12. Select the type of file ...

  • Page 284

    Scan workcentre ® xxxx 284 user guide use the filing options to determine how the device handles duplicate file names. It can overwrite the existing file, cancel the scan process or automatically generate a new file name. 1. Load your documents face up in the document feeder input tray. Adjust the g...

  • Page 285

    Scan workcentre ® xxxx user guide 285 to use scan to you need to create an entry in the device address book which contains the path to the location that you want to scan to. The scan to button is grayed out on the device touch screen if there are no scan to entries in the device address book. Note: ...

  • Page 286

    Scan workcentre ® xxxx 286 user guide or lift up the document feeder. Place the first segment face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 16. Press the start button on the control panel to scan the original. 17. Remove the first s...

  • Page 287

    Scan workcentre ® xxxx user guide 287 3. Insert your usb flash drive into the usb port located to the left of the touch screen. It may take a few seconds for the usb drive detected screen to open. 4. Select the scan to usb button. 5. Select any options required. 6. Press the start button on the cont...

  • Page 288

    Scan workcentre ® xxxx 288 user guide note: your system administrator can customize the name of the single-touch scan button. Check with your system administrator if you do not see a single-touch scan button on the touch screen. 5. Press the start button on the control panel to scan the original. 6....

  • Page 289

    Scan workcentre ® xxxx user guide 289 lift up the document feeder. Place the first segment face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 6. Select the build job button. 7. Select the on button to turn the build job feature on and en...

  • Page 290

    Scan workcentre ® xxxx 290 user guide use the output color option to control whether the device replicates the original colors on your document or changes the output, for example by scanning color originals but converting them into black and white output. 1. Load your documents face up in the docume...

  • Page 291

    Scan workcentre ® xxxx user guide 291 use the 2-sided scanning options to scan both sides of your document. The second side can be rotated. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the docume...

  • Page 292

    Scan workcentre ® xxxx 292 user guide use the original type options to define the type of original being scanned. Making the correct selection enhances the quality of your output image. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or...

  • Page 293

    Scan workcentre ® xxxx user guide 293 specifying a file name for single-touch scans the single-touch scan feature is a fast and convenient way to scan a document and send it to a predefined scan destination on your computer or network location. Your system administrator will create a button on the d...

  • Page 294

    Scan workcentre ® xxxx 294 user guide remote scan scanning an image using the xerox twain scan driver the xerox twain scan driver scans images directly to your computer. The twain driver can be used by many popular software applications to import scanned images. The scan driver allows you to use the...

  • Page 295

    Scan workcentre ® xxxx user guide 295 • 400 dpi produces average image quality for photos and graphics and is recommended for photos and graphics. • 600 dpi produces the largest image file size, but delivers the best image quality. This setting is recommended for high quality photos and graphics. 11...

  • Page 296

    Scan workcentre ® xxxx 296 user guide.

  • Page 297

    User guide 297 print pcl print driver printing a document using the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow ...

  • Page 298

    Print workcentre ® xxxx 298 user guide • setting specific print settings for applications, for example, setting all microsoft word documents to print single sided. • limiting print jobs to secure print jobs. Your system administrator may also configure your print driver to prompt you to enter login ...

  • Page 299

    Print workcentre ® xxxx user guide 299 tab menu printing options job type using the job type feature with the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operati...

  • Page 300

    Print workcentre ® xxxx 300 user guide note: to use this feature, your system administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the file menu. 2. Enter the nu...

  • Page 301

    Print workcentre ® xxxx user guide 301 if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the normal print job type...

  • Page 302

    Print workcentre ® xxxx 302 user guide if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the secure print option t...

  • Page 303

    Print workcentre ® xxxx user guide 303 viewing the progress and details of a job using the job status menu logging into a print driver using xerox standard accounting or network accounting printing a sample set job using the pcl print driver you can print to the device from your computer through a p...

  • Page 304

    Print workcentre ® xxxx 304 user guide 14. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 305

    Print workcentre ® xxxx user guide 305 13. Press the job status button on the device control panel to view the job list and check the status of the job. 14. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 306

    Print workcentre ® xxxx 306 user guide 7. Select the job name entry box and use your keyboard to enter a name for your job. • select use document name from the job name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved fro...

  • Page 307

    Print workcentre ® xxxx user guide 307 note: to use this feature, your system administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the file menu. 2. Enter the nu...

  • Page 308

    Print workcentre ® xxxx 308 user guide • if the contact list is long, click in the search... Entry box and use your keyboard to enter the contact details. • click the ok button to see the search results. - select the add button. - click the ok button. 7. If required, select more than one recipient f...

  • Page 309

    Print workcentre ® xxxx user guide 309 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the options tab. • if required, select send to printer from the confirmation m...

  • Page 310

    Print workcentre ® xxxx 310 user guide the paper types loaded in the device are listed. You can select other paper types - but you will need to load them into the appropriate tray before your job will print correctly. It is usually easier to load the paper required into the device before programming...

  • Page 311

    Print workcentre ® xxxx user guide 311 loading tray 2 and changing the tray settings loading tray 3 loading tray 4 loading the bypass tray and changing the tray settings logging into a print driver using xerox standard accounting or network accounting printing 2-sided using the pcl print driver you ...

  • Page 312

    Print workcentre ® xxxx 312 user guide 12. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 313

    Print workcentre ® xxxx user guide 313 use the booklet options to automatically produce folded and stapled booklets. A cover can be inserted onto the booklet automatically. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the ...

  • Page 314

    Print workcentre ® xxxx 314 user guide use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are off, 1 staple, 2 staples and multi-staple. 1. Open the document to be printed. From most applications select ...

  • Page 315

    Print workcentre ® xxxx user guide 315 depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: this option must be made available by your system administrator. The options available from your pr...

  • Page 316

    Print workcentre ® xxxx 316 user guide folding using the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow you to use ...

  • Page 317

    Print workcentre ® xxxx user guide 317 8. Select the ok button. 9. Click the ok button to save your settings. 10. Select the ok button. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 12....

  • Page 318

    Print workcentre ® xxxx 318 user guide note: sef is short edge feed (where the short edge of the paper is the leading edge when the paper is fed into the device). Lef is long edge feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printe...

  • Page 319

    Print workcentre ® xxxx user guide 319 booklet creation creating a booklet layout using the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xe...

  • Page 320

    Print workcentre ® xxxx 320 user guide 11. Click the ok button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. Collect your job from the device. 14. Press the j...

  • Page 321

    Print workcentre ® xxxx user guide 321 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. If required, click the printing options tab...

  • Page 322

    Print workcentre ® xxxx 322 user guide folding and stapling booklets using the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print dri...

  • Page 323

    Print workcentre ® xxxx user guide 323 10. Click the ok button. 11. Click the ok button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. Collect your job from th...

  • Page 324

    Print workcentre ® xxxx 324 user guide 6. Select the print quality option required. • standard balances print quality with environmental considerations and the size of the file sent across your network. Standard print quality is suitable for most print jobs. • toner saver uses less toner than the ot...

  • Page 325

    Print workcentre ® xxxx user guide 325 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. If required, click the printing options tab...

  • Page 326

    Print workcentre ® xxxx 326 user guide use the page layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open t...

  • Page 327

    Print workcentre ® xxxx user guide 327 booklet creation creating a booklet layout using the pcl print driver layout options you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating ...

  • Page 328

    Print workcentre ® xxxx 328 user guide 15. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 329

    Print workcentre ® xxxx user guide 329 9. If required, click the booklet adjustments button to specify precise layout options. • select the imposition source option required. - imposed by driver automatically arranges the pages of your original in the correct sequence to form a booklet when the page...

  • Page 330

    Print workcentre ® xxxx 330 user guide use the booklet fold and staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold and staple the pages automatically when they are prin...

  • Page 331

    Print workcentre ® xxxx user guide 331 more information printing a document using the pcl print driver choosing a finishing option when using the pcl print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progr...

  • Page 332

    Print workcentre ® xxxx 332 user guide note: if the add inserts button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 11. Select the option(s) required. 12. Click the ok button. 13. Click the add exceptions button. Note...

  • Page 333

    Print workcentre ® xxxx user guide 333 use the covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From mos...

  • Page 334

    Print workcentre ® xxxx 334 user guide system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu loading tray 1 and changing the tray settings loading tray 2 and changing...

  • Page 335

    Print workcentre ® xxxx user guide 335 10. Select the paper option(s) required. You can select a specific paper size, color and type. You can also specify that the inserts should be printed using the existing job settings. 11. Click the ok button. 12. Click the ok button to save your settings. 13. S...

  • Page 336

    Print workcentre ® xxxx 336 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. Click the document options tab. 6. Select t...

  • Page 337

    Print workcentre ® xxxx user guide 337 if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the watermark option to a...

  • Page 338

    Print workcentre ® xxxx 338 user guide 15. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 339

    Print workcentre ® xxxx user guide 339 11. Press the job status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 340

    Print workcentre ® xxxx 340 user guide if your system administrator has created an id for you they may have chosen to set up your id to include specific information such as your name or your user name. Refer to the system administrator guide for further information. 1. Open the document to be printe...

  • Page 341

    Print workcentre ® xxxx user guide 341 if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the job id option to prin...

  • Page 342

    Print workcentre ® xxxx 342 user guide menu at the bottom of the tabs using saved print settings using the pcl print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating ...

  • Page 343

    Print workcentre ® xxxx user guide 343 12. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 344

    Print workcentre ® xxxx 344 user guide renaming saved print settings using the pcl print driver deleting saved print settings using the pcl print driver logging into a print driver using xerox standard accounting or network accounting saving print settings as application defaults using the pcl print...

  • Page 345

    Print workcentre ® xxxx user guide 345 if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the saved settings option if you often use the same settings in your print driver. The saved settings option stores your print driver select...

  • Page 346

    Print workcentre ® xxxx 346 user guide if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the rename option to change the name you assigned to your saved print settings. 1. Open the document to be printed. From most applications s...

  • Page 347

    Print workcentre ® xxxx user guide 347 7. Click the ok button. 8. Click the yes button. 9. Click the ok button. More information printing a document using the pcl print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details savi...

  • Page 348

    Print workcentre ® xxxx 348 user guide use the reset defaults option to reset the settings to either the xerox settings or the settings programmed by your system administrator. 1. Open the document to be printed. From most applications select the office button or select file, then select print from ...

  • Page 349

    Print workcentre ® xxxx user guide 349 • sample set prints one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the rest of the copies and resu...

  • Page 350

    Print workcentre ® xxxx 350 user guide • limiting access to specific paper trays. • preventing single sided printing. • setting specific print settings for applications, for example, setting all microsoft word documents to print single sided. • limiting print jobs to secure print jobs. Your system a...

  • Page 351

    Print workcentre ® xxxx user guide 351 • xps (xml paper specification) is an open specification for a page description language and a fixed document format originally developed by microsoft. Use this driver to improve the speed and quality of xps files that you print. • mac is a postscript driver th...

  • Page 352

    Print workcentre ® xxxx 352 user guide 10. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 353

    Print workcentre ® xxxx user guide 353 use the sample set option to print one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the rest of the ...

  • Page 354

    Print workcentre ® xxxx 354 user guide more information printing a document using the postscript print driver viewing active jobs using the job status menu releasing a held job using the job status menu releasing a secure print job using the job status menu accessing your personal secure jobs list u...

  • Page 355

    Print workcentre ® xxxx user guide 355 13. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 356

    Print workcentre ® xxxx 356 user guide 10. Select the option(s) required. 11. Click the ok button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. When the job a...

  • Page 357

    Print workcentre ® xxxx user guide 357 7. Select the option(s) required. 8. Click the ok button to save your settings. 9. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 10. Press the job sta...

  • Page 358

    Print workcentre ® xxxx 358 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. If required, click the printing options tab...

  • Page 359

    Print workcentre ® xxxx user guide 359 note: your system administrator must enable the job storage feature on your print driver before you can use the saved job option. If you are able to update your own driver settings, this feature can be found by opening the drivers window, right clicking the dri...

  • Page 360

    Print workcentre ® xxxx 360 user guide sending a fax using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allo...

  • Page 361

    Print workcentre ® xxxx user guide 361 or - click the add from phonebook button to add a recipient stored in the address book. - select the option required. - personal phonebook displays contacts you have added to the phonebook using your print driver. - shared phonebook lists contacts you have adde...

  • Page 362

    Print workcentre ® xxxx 362 user guide • if you want to add a watermark to your cover sheet, click the image tab. - select the required saved watermark from the watermark dropdown menu, or select custom to create a new watermark. - select the option required. - text activates a text entry box where ...

  • Page 363

    Print workcentre ® xxxx user guide 363 if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the paper option to specify a type of paper for your job. The type of paper automatically selected for your job is shown in the paper box, t...

  • Page 364

    Print workcentre ® xxxx 364 user guide more information printing a document using the postscript print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu lo...

  • Page 365

    Print workcentre ® xxxx user guide 365 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 366

    Print workcentre ® xxxx 366 user guide use the booklet options to automatically produce folded and stapled booklets. A cover can be inserted onto the booklet automatically. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the ...

  • Page 367

    Print workcentre ® xxxx user guide 367 use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are off, 1 staple, 2 staples and multi-staple. 1. Open the document to be printed. From most applications select ...

  • Page 368

    Print workcentre ® xxxx 368 user guide depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: this option must be made available by your system administrator. The options available from your pr...

  • Page 369

    Print workcentre ® xxxx user guide 369 folding using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow you ...

  • Page 370

    Print workcentre ® xxxx 370 user guide 8. Select the ok button. 9. Click the ok button to save your settings. 10. Select the ok button. 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 12....

  • Page 371

    Print workcentre ® xxxx user guide 371 note: sef is short edge feed (where the short edge of the paper is the leading edge when the paper is fed into the device). Lef is long edge feed (where the paper is oriented so that the long edge is fed into the device first). 1. Open the document to be printe...

  • Page 372

    Print workcentre ® xxxx 372 user guide booklet creation creating a booklet layout using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems....

  • Page 373

    Print workcentre ® xxxx user guide 373 • select the creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages, this makes the outer pages slightl...

  • Page 374

    Print workcentre ® xxxx 374 user guide the options available from your print driver depend on how your system administrator has configured the print driver on your computer. Use the booklet fold option to have the device automatically reduce and arrange the pages of your original in the correct sequ...

  • Page 375

    Print workcentre ® xxxx user guide 375 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. Collect your job from the device. 14. Press the job status button on the device control panel to...

  • Page 376

    Print workcentre ® xxxx 376 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. If required, click the printing options tab...

  • Page 377

    Print workcentre ® xxxx user guide 377 more information printing a document using the postscript print driver choosing a finishing option when using the postscript print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details vie...

  • Page 378

    Print workcentre ® xxxx 378 user guide 12. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 379

    Print workcentre ® xxxx user guide 379 11. Press the job status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 380

    Print workcentre ® xxxx 380 user guide 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 9. Collect your job from the device. 10. Press the job status button on the device control panel to v...

  • Page 381

    Print workcentre ® xxxx user guide 381 8. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 9. Collect your job from the device. 10. Press the job status button on the device control panel to v...

  • Page 382

    Print workcentre ® xxxx 382 user guide 7. Check the required radio button to choose how many pages to print per sheet. Note: the number of pages per sheet is the number of pages per side of the sheet. For example, if you select 2 pages per sheet and print your document 2 sided the device will print ...

  • Page 383

    Print workcentre ® xxxx user guide 383 if your device is fitted with a booklet maker you can use the booklet creation feature to automatically produce folded and stapled booklets. 1. Open the document to be printed. From most applications select the office button or select file, then select print fr...

  • Page 384

    Print workcentre ® xxxx 384 user guide 16. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 385

    Print workcentre ® xxxx user guide 385 9. If required, click the booklet adjustments button to specify precise layout options. • select the imposition source option required. - imposed by driver automatically arranges the pages of your original in the correct sequence to form a booklet when the page...

  • Page 386

    Print workcentre ® xxxx 386 user guide folding and stapling booklets using the postscript print driver layout options you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating system...

  • Page 387

    Print workcentre ® xxxx user guide 387 • select the gutter entry box and use your keyboard to enter a width for the center margin of your booklet. • select the creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that th...

  • Page 388

    Print workcentre ® xxxx 388 user guide the special pages options are used to give a more professional appearance to your document, for example by adding covers or pages printed on different paper. Use the covers option to add blank or printed pages to the front, back or front and back of your set. T...

  • Page 389

    Print workcentre ® xxxx user guide 389 21. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 390

    Print workcentre ® xxxx 390 user guide • front & back same adds a blank or printed cover to the front and back of the document. The printing and paper supply options are identical for both covers. • front & back different adds a blank or printed cover to the front and back of the document. The print...

  • Page 391

    Print workcentre ® xxxx user guide 391 use the inserts option to add blank pages on a different media into your document, or to specify pages to be printed on a different media. Up to two sources of media can be used for the inserts. If inserting blank pages, a blank sheet must be inserted in the ap...

  • Page 392

    Print workcentre ® xxxx 392 user guide using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu loading tray 1 and changing the tray settings loading tray 2 and changing the tray settings loading tray 3 loading tray 4 lo...

  • Page 393

    Print workcentre ® xxxx user guide 393 12. Click the ok button to save your settings. 13. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 14. Collect your job from the device. 15. Press the j...

  • Page 394

    Print workcentre ® xxxx 394 user guide • confidential generates a standard confidential watermark which you can then customize to meet your needs. • copy produces a watermark that identifies the document as a copy. This watermark can be customized. 8. Select the option required. • text activates a t...

  • Page 395

    Print workcentre ® xxxx user guide 395 if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the orientation option to set your job to portrait or landscape orientation. 1. Open the document to be printed. From most applications sele...

  • Page 396

    Print workcentre ® xxxx 396 user guide advanced adding a job id using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print d...

  • Page 397

    Print workcentre ® xxxx user guide 397 12. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 398

    Print workcentre ® xxxx 398 user guide 10. Collect your job from the device. 11. Press the job status button on the device control panel to view the job list and check the status of the job. 12. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled th...

  • Page 399

    Print workcentre ® xxxx user guide 399 use the saved settings option if you often use the same settings in your print driver. The saved settings option stores your print driver selections in the saved settings list. This list is saved on your computer and will not be available to you if you print fr...

  • Page 400

    Print workcentre ® xxxx 400 user guide saving print settings using the postscript print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print driv...

  • Page 401

    Print workcentre ® xxxx user guide 401 if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the save print settings as application defaults option to store custom printing settings as the defaults for the current application. 1. Ope...

  • Page 402

    Print workcentre ® xxxx 402 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. Select the saved setting required from the ...

  • Page 403

    Print workcentre ® xxxx user guide 403 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. Select the saved settings required from the...

  • Page 404

    Print workcentre ® xxxx 404 user guide accessing the postscript print driver help pages you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers all...

  • Page 405

    Print workcentre ® xxxx user guide 405 5. Click the circular arrow to reset your print settings to their installation defaults. More information printing a document using the postscript print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrat...

  • Page 406

    Print workcentre ® xxxx 406 user guide 12. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 407

    Print workcentre ® xxxx user guide 407 refer to the system administrator guide for further information. 1. Open the document to be printed. From most applications select the office button or select file, then select print from the file menu. 2. Select the xerox ps driver from the list of print drive...

  • Page 408

    Print workcentre ® xxxx 408 user guide in addition to the drivers designed specifically for your device, you can also use the xerox global print driver or the xerox mobile express driver. These drivers will not give you access to all the features available with the device specific drivers. • global ...

  • Page 409

    Print workcentre ® xxxx user guide 409 more information using the job type feature with the xps print driver viewing active jobs using the job status menu releasing a held job using the job status menu releasing a secure print job using the job status menu accessing your personal secure jobs list us...

  • Page 410

    Print workcentre ® xxxx 410 user guide use the delay print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. Us...

  • Page 411

    Print workcentre ® xxxx user guide 411 accessing your personal secure jobs list using the job status menu releasing jobs held in a public queue using the job status menu releasing jobs held in a private queue using the job status menu viewing the unidentified held jobs queue using the job status men...

  • Page 412

    Print workcentre ® xxxx 412 user guide 13. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 413

    Print workcentre ® xxxx user guide 413 9. Click the ok button. 10. Select the option(s) required. 11. Click the ok button to save your settings. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print bu...

  • Page 414

    Print workcentre ® xxxx 414 user guide 5. If required, click the printing options tab. This is usually the active tab when the print driver opens. 6. Select sample set from the job type dropdown menu. 7. Select the option(s) required. 8. Click the ok button to save your settings. 9. Select the confi...

  • Page 415

    Print workcentre ® xxxx user guide 415 use the delay print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the same time. 1....

  • Page 416

    Print workcentre ® xxxx 416 user guide if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: to print an xps document, your device needs to have the optional xps feature installed. Use the saved job option to store your job on the ...

  • Page 417

    Print workcentre ® xxxx user guide 417 more information printing a document using the xps print driver printing a saved job using the print from feature printing saved jobs from internet services creating a new folder for saved jobs in internet services system administrator guide www.Xerox.Com/suppo...

  • Page 418

    Print workcentre ® xxxx 418 user guide - if required, select the telephone number entry box and use your keyboard to enter the recipient’s telephone number. - if required, select the e-mail address entry box and use your keyboard to enter the recipient’s e-mail address. - if required, select the mai...

  • Page 419

    Print workcentre ® xxxx user guide 419 - show custom text adds specific text you enter as the recipient detail. This option is useful if you are sending to more than one recipient at the same number, but have saved the number under only one name. • select the entry box under the recipients menu and ...

  • Page 420

    Print workcentre ® xxxx 420 user guide specifying a paper type using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers a...

  • Page 421

    Print workcentre ® xxxx user guide 421 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 422

    Print workcentre ® xxxx 422 user guide 6. Select the 2-sided printing option required. • 1-sided print prints on 1 side of the paper or transparency. Use this option when printing on transparencies, envelopes or labels. • 2-sided print prints on both sides of a sheet of paper. The images are printed...

  • Page 423

    Print workcentre ® xxxx user guide 423 use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are off, 1 staple, 2 staples and multi-staple. Use the hole punch option if you want the device to punch holes in...

  • Page 424

    Print workcentre ® xxxx 424 user guide note: to print an xps document, your device needs to have the optional xps feature installed. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: this ...

  • Page 425

    Print workcentre ® xxxx user guide 425 hole punching using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow you t...

  • Page 426

    Print workcentre ® xxxx 426 user guide 12. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 427

    Print workcentre ® xxxx user guide 427 6. Select folding... From the finishing menu. 7. Select the folding option required. • bi fold single sheets print inside folds the output in the middle of the page. If the page is single sided the printed content will be on the inside of the fold. If the page ...

  • Page 428

    Print workcentre ® xxxx 428 user guide depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and collating. Note: this option must be made available by your system administrator. The options available from your pr...

  • Page 429

    Print workcentre ® xxxx user guide 429 14. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 430

    Print workcentre ® xxxx 430 user guide 5. If required, click the printing options tab. This is usually the active tab when the print driver opens. 6. Select booklet creation... From the finishing menu. 7. Check the booklet layout radio button. 8. If required, click the booklet adjustments button to ...

  • Page 431

    Print workcentre ® xxxx user guide 431 folding booklets using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow yo...

  • Page 432

    Print workcentre ® xxxx 432 user guide • select the gutter entry box and use your keyboard to enter a width for the center margin of your booklet. • select the creep entry box and use your keyboard to enter an amount to shift the page images outwards by. This feature compensates for the fact that th...

  • Page 433

    Print workcentre ® xxxx user guide 433 note: this option must be made available by your system administrator. The options available from your print driver depend on how your system administrator has configured the print driver on your computer. Use the booklet fold and staple option to have the devi...

  • Page 434

    Print workcentre ® xxxx 434 user guide 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. Collect your job from the device. 14. Press the job status button on the device control panel to...

  • Page 435

    Print workcentre ® xxxx user guide 435 6. Select the print quality option required. • standard balances print quality with environmental considerations and the size of the file sent across your network. Standard print quality is suitable for most print jobs. • toner saver uses less toner than the ot...

  • Page 436

    Print workcentre ® xxxx 436 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. If required, click the printing options tab...

  • Page 437

    Print workcentre ® xxxx user guide 437 use the page layout feature when creating handouts, storyboards or archive documents. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. 1. Open t...

  • Page 438

    Print workcentre ® xxxx 438 user guide booklet creation creating a booklet layout using the xps print driver layout options you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating ...

  • Page 439

    Print workcentre ® xxxx user guide 439 • select the reading order option required. - left to right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet. - right to left places page 1 of your document on the front of your booklet when the fold...

  • Page 440

    Print workcentre ® xxxx 440 user guide use the booklet fold option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half - and to fold the pages automatically when they are printed. 1. Open the docum...

  • Page 441

    Print workcentre ® xxxx user guide 441 14. Press the job status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 442

    Print workcentre ® xxxx 442 user guide 6. Click the page layout tab. 7. Check the booklet creation radio button to open the booklet creation window. If the window does not open click the setup... Button. 8. If required, click the booklet adjustments button to specify precise layout options. • select...

  • Page 443

    Print workcentre ® xxxx user guide 443 using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu logging into a print driver using xerox standard accounting or network accounting special pages choosing a special pages opt...

  • Page 444

    Print workcentre ® xxxx 444 user guide 11. Select the option(s) required. 12. Click the ok button. 13. Click the add exceptions button. Note: if the add exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 1...

  • Page 445

    Print workcentre ® xxxx user guide 445 use the covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job. 1. Open the document to be printed. From mos...

  • Page 446

    Print workcentre ® xxxx 446 user guide system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu loading tray 1 and changing the tray settings loading tray 2 and changing...

  • Page 447

    Print workcentre ® xxxx user guide 447 10. Select the paper option(s) required. You can select a specific paper size, color and type. You can also specify that the inserts should be printed using the existing job settings. 11. Click the ok button. 12. Click the ok button to save your settings. 13. S...

  • Page 448

    Print workcentre ® xxxx 448 user guide 4. Open the print driver properties window - the method will vary depending on the application you are printing from. From most microsoft applications select the properties or preferences button to open the window. 5. Click the document options tab. 6. Select t...

  • Page 449

    Print workcentre ® xxxx user guide 449 if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: to print an xps documen...

  • Page 450

    Print workcentre ® xxxx 450 user guide 14. Press the job status button on the device control panel to view the job list and check the status of the job. 15. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 451

    Print workcentre ® xxxx user guide 451 9. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 10. Collect your job from the device. 11. Press the job status button on the device control panel to ...

  • Page 452

    Print workcentre ® xxxx 452 user guide use the job id option to print some identification with your print job. You can choose whether to print the information on a separate page from the main job, or whether to print it within the margins. If your system administrator has created an id for you they ...

  • Page 453

    Print workcentre ® xxxx user guide 453 removing a job id using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print drivers allow y...

  • Page 454

    Print workcentre ® xxxx 454 user guide using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu menu at the bottom of the tabs using saved print settings using the xps print driver you can print to the device from your c...

  • Page 455

    Print workcentre ® xxxx user guide 455 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will...

  • Page 456

    Print workcentre ® xxxx 456 user guide 9. Click the ok button to save your settings. More information printing a document using the xps print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details applying saved print settings u...

  • Page 457

    Print workcentre ® xxxx user guide 457 applying saved print settings using the xps print driver you can print to the device from your computer through a print driver. There are a variety of xerox print drivers available for the device to support all the popular operating systems. The xerox print dri...

  • Page 458

    Print workcentre ® xxxx 458 user guide viewing the progress and details of a job using the job status menu logging into a print driver using xerox standard accounting or network accounting renaming saved print settings using the xps print driver you can print to the device from your computer through...

  • Page 459

    Print workcentre ® xxxx user guide 459 note: to print an xps document, your device needs to have the optional xps feature installed. Use the delete option to erase a specific set of custom print settings you have saved. Note: you can also access the saved settings by opening an application and selec...

  • Page 460

    Print workcentre ® xxxx 460 user guide more information printing a document using the xps print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details logging into a print driver using xerox standard accounting or network accoun...

  • Page 461

    Print workcentre ® xxxx user guide 461 use the earth smart option to quickly set controls that will reduce the number of pages printed for your job by removing banner sheets, turning on 2-sided printing, and printing 2 images on each page instead of a single image per page. 1. Open the document to b...

  • Page 462

    Print workcentre ® xxxx 462 user guide if authentication has been enabled on your device you may have to login at the device to see or release your jobs. If accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: to print an xps documen...

  • Page 463

    Print workcentre ® xxxx user guide 463 mac print driver printing a document using the mac print driver you can print to the device from your computer through a print driver. The xerox mac print driver allows you to use the specific features available on your device. Note: the device is enabled for a...

  • Page 464

    Print workcentre ® xxxx 464 user guide more information using the job type feature with the mac print driver viewing active jobs using the job status menu releasing a held job using the job status menu printing a secure print job using the mac print driver accessing your personal secure jobs list us...

  • Page 465

    Print workcentre ® xxxx user guide 465 use the saved job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from internet services. Note: your system administrator must enable the job storage feature on your print driver before you c...

  • Page 466

    Print workcentre ® xxxx 466 user guide releasing jobs held in a public queue using the job status menu releasing jobs held in a private queue using the job status menu viewing the unidentified held jobs queue using the job status menu system administrator guide www.Xerox.Com/support . Using internet...

  • Page 467

    Print workcentre ® xxxx user guide 467 viewing active jobs using the job status menu system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu logging into a print driver...

  • Page 468

    Print workcentre ® xxxx 468 user guide 15. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the details button. Once th...

  • Page 469

    Print workcentre ® xxxx user guide 469 13. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 470

    Print workcentre ® xxxx 470 user guide 10. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. Select the job in the required list ...

  • Page 471

    Print workcentre ® xxxx user guide 471 6. Select saved job from the job type dropdown menu. 7. Select the job name entry box and use your keyboard to enter a name for your job. • select use document name from the job name dropdown menu to save your job with the same name as the original document. 8....

  • Page 472

    Print workcentre ® xxxx 472 user guide note: to use this feature, your system administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select file, then select print from the file menu. 2. Enter the number of copies you want to s...

  • Page 473

    Print workcentre ® xxxx user guide 473 7. If you want to add a cover sheet to your fax job, click the cover sheet tab. 8. Select print a cover sheet from the cover sheet options menu. • click the cover sheet notes button. - click the cover sheet notes entry box and use your keyboard to enter your no...

  • Page 474

    Print workcentre ® xxxx 474 user guide 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 13. Depending on how your device has been set up, the fax confirmation screen may display with the f...

  • Page 475

    Print workcentre ® xxxx user guide 475 9. Press the job status button on the device control panel to view the job list and check the status of the job. 10. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will ...

  • Page 476

    Print workcentre ® xxxx 476 user guide 6. Select the 2-sided printing option required. • 1-sided print prints on 1 side of the paper or transparency. Use this option when printing on transparencies, envelopes or labels. • 2-sided print prints on both sides of a sheet of paper. The images are printed...

  • Page 477

    Print workcentre ® xxxx user guide 477 5. Select paper / output from the xerox features group selection menu. This is usually the active area when the print driver opens. 6. Select the print quality option required. • high resolution prints your document at the highest quality. High resolution uses ...

  • Page 478

    Print workcentre ® xxxx 478 user guide use the stapling options to staple your document. The options available are dependent on the finishing device installed. The basic stapling options are off, 1 staple, 2 staples and multi-staple. Use the hole punch option if you want the device to punch holes in...

  • Page 479

    Print workcentre ® xxxx user guide 479 the options available from your print driver depend on how your system administrator has configured the print driver on your computer. Use the stapling options to staple your document. The options available are dependent on the finishing device installed. The b...

  • Page 480

    Print workcentre ® xxxx 480 user guide if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling, folding and...

  • Page 481

    Print workcentre ® xxxx user guide 481 folding using the mac print driver you can print to the device from your computer through a print driver. The xerox mac print driver allows you to use the specific features available on your device. If authentication has been enabled on your device you may have...

  • Page 482

    Print workcentre ® xxxx 482 user guide • c-tri fold print inside folds the output into three equal sections. If the page is single sided the printed content will be on the inside of the folds, with the outside front panel blank. If the page is double sided, part of page 2 will be on the outside fron...

  • Page 483

    Print workcentre ® xxxx user guide 483 the options available from your print driver depend on how your system administrator has configured the print driver on your computer. Use the booklet fold option to have the device automatically reduce and arrange the pages of your original in the correct sequ...

  • Page 484

    Print workcentre ® xxxx 484 user guide folding and stapling booklets using the mac print driver you can print to the device from your computer through a print driver. The xerox mac print driver allows you to use the specific features available on your device. If authentication has been enabled on yo...

  • Page 485

    Print workcentre ® xxxx user guide 485 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. To release a held job select the job...

  • Page 486

    Print workcentre ® xxxx 486 user guide 8. Collect your job from the device. 9. Press the job status button on the device control panel to view the job list and check the status of the job. 10. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the ...

  • Page 487

    Print workcentre ® xxxx user guide 487 4. Select xerox features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states copies and pages, or that states the application name...

  • Page 488

    Print workcentre ® xxxx 488 user guide if accounting has been enabled you may have to enter login details at the print driver before you can send your job. Use the covers option to add blank or printed pages to the front, back or front and back of your set. This option is also used to add a cover to...

  • Page 489

    Print workcentre ® xxxx user guide 489 system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu loading tray 1 and changing the tray settings loading tray 2 and changing...

  • Page 490

    Print workcentre ® xxxx 490 user guide 11. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok or print button. 12. Collect your job from the device. 13. Press the job status button on the device control panel to...

  • Page 491

    Print workcentre ® xxxx user guide 491 note: if the add exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page. 7. Click the pages entry box and use your keyboard to enter the pages in your source document that...

  • Page 492

    Print workcentre ® xxxx 492 user guide use the lighten / darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds m...

  • Page 493

    Print workcentre ® xxxx user guide 493 use the contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image. 1. Open the document to be printed. From most applications select file, then select print from the file menu...

  • Page 494

    Print workcentre ® xxxx 494 user guide use the booklet layout option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half. If your device is fitted with a booklet maker you can use the booklet finis...

  • Page 495

    Print workcentre ® xxxx user guide 495 using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu logging into a print driver using xerox standard accounting or network accounting folding and stapling booklets using the ma...

  • Page 496

    Print workcentre ® xxxx 496 user guide 10. Click the ok button. 11. If required, check the draw page borders checkbox to print a border around each image. 12. Select the confirmation button, the name will vary depending on the application you are printing from. From most applications select the ok o...

  • Page 497

    Print workcentre ® xxxx user guide 497 either - select the watermark option required. - draft provides a standard draft watermark which you can customize. - confidential generates a standard confidential watermark which you can then customize to meet your needs. - copy produces a watermark that iden...

  • Page 498

    Print workcentre ® xxxx 498 user guide advanced adding a job id using the mac print driver you can print to the device from your computer through a print driver. The xerox mac print driver allows you to use the specific features available on your device. If authentication has been enabled on your de...

  • Page 499

    Print workcentre ® xxxx user guide 499 more information printing a document using the mac print driver system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu removing ...

  • Page 500

    Print workcentre ® xxxx 500 user guide using internet services to find system administrator contact details viewing the progress and details of a job using the job status menu changing the booklet image order using the mac print driver you can print to the device from your computer through a print d...

  • Page 501

    Print workcentre ® xxxx user guide 501 the advanced features are only likely to be needed by your system administrator, it administrator or xerox support team. More information printing a document using the mac print driver system administrator guide www.Xerox.Com/support . Using internet services t...

  • Page 502

    Print workcentre ® xxxx 502 user guide note: your system administrator must enable bi-directional communication between your device and your print driver before you can use this feature. If you do not see paper tray graphics then bi- directional communication has not been enabled. Your system admini...

  • Page 503

    Print workcentre ® xxxx user guide 503 use the earth smart option to quickly set controls that will reduce the number of pages printed for your job by removing banner sheets, turning on 2-sided printing, and printing 2 images on each page instead of a single image per page. 1. Open the document to b...

  • Page 504

    Print workcentre ® xxxx 504 user guide print from printing a saved job using the print from feature the print from feature prints jobs which have been saved on the device or on a usb stick. This is a useful feature if you have documents that you need to print regularly. Note: this option must be mad...

  • Page 505

    Print workcentre ® xxxx user guide 505 more information printing saved jobs from internet services using the job type feature with the postscript print driver using a user id to log in at the device system administrator guide www.Xerox.Com/support . Using internet services to find system administrat...

  • Page 506

    Print workcentre ® xxxx 506 user guide 13. Select the 2-sided scanning option required. • 1-sided use this option if your originals are printed on 1 side. • 2-sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. • 2-sided, rot...

  • Page 507

    Print workcentre ® xxxx user guide 507 9. Select the ok button. 10. Select the 2-sided printing button. 11. Select the 2-sided scanning option required. • 1-sided use this option if your originals are printed on 1 side. • 2-sided use this option if your originals are 2-sided. The document feeder mus...

  • Page 508

    Print workcentre ® xxxx 508 user guide 9. If required, select the folder your job will be saved in. 10. Select the ok button. More information submitting a print job using internet services system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contac...

  • Page 509

    Print workcentre ® xxxx user guide 509 your system administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • ps (postscript) gives you the most options to scale and manip...

  • Page 510

    Print workcentre ® xxxx 510 user guide either - for windows - click the run button. - click the run button. - click the accept button to accept the license agreement. - if required, select the browse button and choose a destination to save the driver files. - click the install button. - select the a...

  • Page 511

    Print workcentre ® xxxx user guide 511 configuring a print driver in windows 7 including editing the default print settings you can configure your print driver to add features or set default print settings such as 2-sided printing. Your system administrator can lock this feature. 1. At your computer...

  • Page 512

    Print workcentre ® xxxx 512 user guide.

  • Page 513

    User guide 513 e-mail sending an e-mail use the e-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your device you may have to enter login...

  • Page 514

    E-mail workcentre ® xxxx 514 user guide • select the ok button. 12. If required, select the subject... Button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • select the ok button. 13. If required, select the file name button and use the touch screen keyboard to...

  • Page 515

    E-mail workcentre ® xxxx user guide 515 • if required, select the search button to search the device address book. Use the touchscreen keyboard to enter the recipient details. If you don’t know the full address enter the partial address, then select the search button. 8. Select the required recipien...

  • Page 516

    E-mail workcentre ® xxxx 516 user guide note: this option must be made available by your system administrator. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or lift up the document feeder. Place the document face down onto the documen...

  • Page 517

    E-mail workcentre ® xxxx user guide 517 5. Select the address book button. The name of the button will vary depending on the type of address book your system administrator has installed or set as the default address book, for example the button may be labelled device address book or network address ...

  • Page 518

    E-mail workcentre ® xxxx 518 user guide 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be ad...

  • Page 519

    E-mail workcentre ® xxxx user guide 519 using e-mail to send 2-sided originals use the e-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: this option must be made available by your system administrator. If authentication or accounting has been enabled on ...

  • Page 520

    E-mail workcentre ® xxxx 520 user guide 12. If required, select the subject... Button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • select the ok button. 13. If required, select the file name button and use the touch screen keyboard to enter a name for the fi...

  • Page 521

    E-mail workcentre ® xxxx user guide 521 6. Select the new recipient... Button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has be...

  • Page 522

    E-mail workcentre ® xxxx 522 user guide • inkjet is used specifically for originals produced on inkjet printers. • solid ink is recommended for originals produced on solid ink devices. 16. Select the ok button. 17. Press the start button on the control panel to scan the original. 18. Remove the orig...

  • Page 523

    E-mail workcentre ® xxxx user guide 523 9. If required, select cc from the to: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the add button. Note: at least one to address must be selected, documents cannot be sent to a c...

  • Page 524

    E-mail workcentre ® xxxx 524 user guide use the lighten / darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgrounds ...

  • Page 525

    E-mail workcentre ® xxxx user guide 525 13. If required, select the file name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your system administrator will be used. • select th...

  • Page 526

    E-mail workcentre ® xxxx 526 user guide 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be ad...

  • Page 527

    E-mail workcentre ® xxxx user guide 527 setting the background suppression for e-mails using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Changing the sharpness of e-mail attachments use the e-mail feature to scan images and send t...

  • Page 528

    E-mail workcentre ® xxxx 528 user guide 12. If required, select the subject... Button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • select the ok button. 13. If required, select the file name button and use the touch screen keyboard to enter a name for the fi...

  • Page 529

    E-mail workcentre ® xxxx user guide 529 4. Select the e-mail button on the touch screen. 5. If required, select the e-mail tab. This is usually the active tab when the e-mail service opens. 6. Select the new recipient... Button. 7. Use the touch screen keyboard to enter the e-mail address of the rec...

  • Page 530

    E-mail workcentre ® xxxx 530 user guide more information choosing the image options for e-mails lightening or darkening e-mails changing the sharpness of e-mail attachments using a user id to log in at the device using internet services to find system administrator contact details system administrat...

  • Page 531

    E-mail workcentre ® xxxx user guide 531 • if you want to send the document to more than one recipient enter the additional details, one recipient at a time, and select the add button again until all the recipients have been added. 9. If required, select cc from the to: dropdown menu to copy a recipi...

  • Page 532

    E-mail workcentre ® xxxx 532 user guide use the background suppression option to enhance originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper. 1. Load your documents face up in the document feed...

  • Page 533

    E-mail workcentre ® xxxx user guide 533 16. Select auto suppression from the background suppression menu to automatically suppress unwanted background. • if required, select off to turn the background suppression feature off. The off option is particularly useful when the darken adjustment does not ...

  • Page 534

    E-mail workcentre ® xxxx 534 user guide • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 8. Select the add button. • if you wan...

  • Page 535

    E-mail workcentre ® xxxx user guide 535 setting the e-mail scan presets use the e-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: this option must be made available by your system administrator. If authentication or accounting has been enabled on your de...

  • Page 536

    E-mail workcentre ® xxxx 536 user guide • select the ok button. 13. If required, select the file name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your system administrator w...

  • Page 537

    E-mail workcentre ® xxxx user guide 537 4. Select the e-mail button on the touch screen. 5. If required, select the e-mail tab. This is usually the active tab when the e-mail service opens. 6. Select the new recipient... Button. 7. Use the touch screen keyboard to enter the e-mail address of the rec...

  • Page 538

    E-mail workcentre ® xxxx 538 user guide • 400 dpi produces average image quality for photos and graphics and is recommended for photos and graphics. • 600 dpi produces the largest image file size, but delivers the best image quality. This setting is recommended for high quality photos and graphics. ...

  • Page 539

    E-mail workcentre ® xxxx user guide 539 • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 8. Select the add button. • if you wan...

  • Page 540

    E-mail workcentre ® xxxx 540 user guide layout adjustment setting the original orientation for e-mails use the e-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: this option must be made available by your system administrator. If authentication or account...

  • Page 541

    E-mail workcentre ® xxxx user guide 541 note: your system administrator may choose to lock the from button to prevent the preset from address being altered. • select the ok button. 12. If required, select the subject... Button and use the touch screen keyboard to enter or edit the subject title for ...

  • Page 542

    E-mail workcentre ® xxxx 542 user guide 3. Press the services home button. 4. Select the e-mail button on the touch screen. 5. If required, select the e-mail tab. This is usually the active tab when the e-mail service opens. 6. Select the new recipient... Button. 7. Use the touch screen keyboard to ...

  • Page 543

    E-mail workcentre ® xxxx user guide 543 • mixed size originals scans documents containing different sized pages. The pages must be the same width, such as a4 (8.5 x 11”) lef and a3 (11 x 17”) sef, other combinations are shown on the device touchscreen. The device detects the size of the documents an...

  • Page 544

    E-mail workcentre ® xxxx 544 user guide 9. If required, select cc from the to: dropdown menu to copy a recipient on the e-mail. Use the touch screen keyboard to enter the recipient details and then select the add button. Note: at least one to address must be selected, documents cannot be sent to a c...

  • Page 545

    E-mail workcentre ® xxxx user guide 545 use the blank page management option to ignore the non-imaged pages in your originals when scanning. The background suppression and edge erase features may improve remove blank pages performance. 1. Load your documents face up in the document feeder input tray...

  • Page 546

    E-mail workcentre ® xxxx 546 user guide 16. Select the option required. • include blank pages includes any pages with no image on them in your job. • remove blank pages ignores non-imaged pages in your originals when scanning. This setting is useful when scanning 2-sided originals that may have no i...

  • Page 547

    E-mail workcentre ® xxxx user guide 547 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • the number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be ad...

  • Page 548

    E-mail workcentre ® xxxx 548 user guide • 1 file per page produces a separate file for each image scanned. Note: if the type of file selected is jpeg then page options can not be set. 18. Select the image only search setting required. • image only produces images that are not searchable. • searchabl...

  • Page 549

    E-mail workcentre ® xxxx user guide 549 • buttons with an icon in the lower right corner have accented or additional characters available. Select and hold the button to view related characters in a pop-up menu. Select the desired character from the pop-up menu. 8. Select the add button. • if you wan...

  • Page 550

    E-mail workcentre ® xxxx 550 user guide adding a reply to address to an e-mail use the e-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: this option must be made available by your system administrator. If authentication or accounting has been enabled on ...

  • Page 551

    E-mail workcentre ® xxxx user guide 551 13. If required, select the file name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your system administrator will be used. • select th...

  • Page 552

    E-mail workcentre ® xxxx 552 user guide lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 3. Press the clear all button on the control panel to cancel any previous programming selections. ...

  • Page 553

    E-mail workcentre ® xxxx user guide 553 19. Select the ok button. 20. Select the ok button. 21. Select the features required for the first segment of the job. • if using build job for a job with tabs, ensure the tabs are loaded correctly and select the tray containing the tabs. Note: if tab media is...

  • Page 554

    E-mail workcentre ® xxxx 554 user guide.

  • Page 555

    User guide 555 id card copy making copies of id cards if authentication or accounting has been enabled on your device you may have to enter login details to access the id card copy features. Id card copy enables you to scan each side of an id card onto one side of a single sheet of paper. The id car...

  • Page 556

    Id card copy workcentre ® xxxx 556 user guide id card copy enables you to scan each side of an id card onto one side of a single sheet of paper. The id card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can al...

  • Page 557

    Id card copy workcentre ® xxxx user guide 557 note: this option must be made available by your system administrator. A variety of options are available on your device to enable you to reduce or enlarge the output from your original. You can input a specific reduction or enlargement ratio, or choose ...

  • Page 558

    Id card copy workcentre ® xxxx 558 user guide a variety of options are available on your device to enable you to reduce or enlarge the output from your original. You can input a specific reduction or enlargement ratio, or choose from a selection of pre-defined options. The independent x-y% selection...

  • Page 559

    Id card copy workcentre ® xxxx user guide 559 use the paper supply options to select a specific paper tray for your job. 1. Lift up the document feeder. Place the id card face down onto the document glass and register it to the arrow at the top left rear corner. Close the document feeder. 2. Press t...

  • Page 560

    Id card copy workcentre ® xxxx 560 user guide use the original type options to enhance the quality of your output based on the type of original images and how they were produced. For example, if you use a text setting for the original type your device will produce output with sharper edges than if y...

  • Page 561

    Id card copy workcentre ® xxxx user guide 561 use the lighten / darken options to manually adjust the lightness or darkness of the image. Light originals containing pencil images may produce better output if the darkness is increased. Dark originals such as halftones or documents with colored backgr...

  • Page 562

    Id card copy workcentre ® xxxx 562 user guide 5. Select the image quality side 1 tab. 6. Select auto suppression from the background suppression menu to automatically suppress unwanted background. • if required, select off to turn the background suppression feature off. The off option is particularl...

  • Page 563

    User guide 563 internet services using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. 1. At your computer, open your web browser. 2. In the url field, use your keyb...

  • Page 564

    Internet services workcentre ® xxxx 564 user guide configuring the device in internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the configure device button to acces...

  • Page 565

    Internet services workcentre ® xxxx user guide 565 the install option provides an easy way to install your print drivers. By default the link goes to xerox.Com to find the latest drivers for your device. Your system administrators can change the install print / scan drivers link to another location,...

  • Page 566

    Internet services workcentre ® xxxx 566 user guide system administrator guide www.Xerox.Com/support . Printing a document using the postscript print driver printing the information pages from the machine status menu choosing not to show the internet services welcome page again internet services uses...

  • Page 567

    Internet services workcentre ® xxxx user guide 567 • ipv4 address shows the network address of your device. • ipv6 address shows the network address of your device, if configured. • fax line gives the fax number for your device, if configured. The alerts area displays any current faults and the sugg...

  • Page 568

    Internet services workcentre ® xxxx 568 user guide note: to find out the ip address of your device, print a configuration report or ask your system administrator. 3. Press the enter button on your keyboard to load the page. 4. If required, click the status tab. This is usually the active tab when in...

  • Page 569

    Internet services workcentre ® xxxx user guide 569 opening the configuration report in internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the configuration report t...

  • Page 570

    Internet services workcentre ® xxxx 570 user guide viewing the supplies status in internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the supplies section to monitor...

  • Page 571

    Internet services workcentre ® xxxx user guide 571 3. Press the enter button on your keyboard to load the page. 4. If required, click the status tab. This is usually the active tab when internet services opens. 5. Click trays from the status menu on the left of the page. The paper tray and output tr...

  • Page 572

    Internet services workcentre ® xxxx 572 user guide smart esolutions viewing the status of smart esolutions in internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Smart e...

  • Page 573

    Internet services workcentre ® xxxx user guide 573 using the meter assistant in internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Smart esolutions includes the meter a...

  • Page 574

    Internet services workcentre ® xxxx 574 user guide the supplies assistant ® detects when the replaceable units will soon need changing and sends this information to xerox so that the replacement units can be sent to you. Use the supplies assistant screen to see the date and time of the last communic...

  • Page 575

    Internet services workcentre ® xxxx user guide 575 5. Select smart esolutions from the status menu on the left of the page. 6. Click the maintenance assistant tab. 7. Click the option you require. • send diagnostic information to xerox sends fault history information from your device to xerox. The p...

  • Page 576

    Internet services workcentre ® xxxx 576 user guide use the delete option to remove a job from the list. If the job is a secure print job you will be able to delete it without system administrator rights. You can delete other people’s jobs as well as your own jobs. Once a job has been deleted it cann...

  • Page 577

    Internet services workcentre ® xxxx user guide 577 use the sample set option to print one copy of a multiple-copy print job. When you collect the print you can check it has printed as you expected before approving the rest of the job for printing. If the first copy is not correct you can cancel the ...

  • Page 578

    Internet services workcentre ® xxxx 578 user guide use the print driver to make more advanced selections, not included in the print ready document, such as adding watermarks. 1. At your computer, open your web browser. 2. In the url field, use your keyboard to enter http:// followed by the ip addres...

  • Page 579

    Internet services workcentre ® xxxx user guide 579 5. Click the saved jobs tab. The reprint saved jobs page is displayed and any jobs saved in the default public folder are listed. 6. Check the checkbox to left of the job(s) required. To select all the jobs check the checkbox at the top of the headi...

  • Page 580

    Internet services workcentre ® xxxx 580 user guide 3. Press the enter button on your keyboard to load the page. 4. Click the jobs tab. 5. Click the saved jobs tab. The reprint saved jobs page is displayed and any jobs saved in the default public folder are listed. 6. Check the checkbox to left of th...

  • Page 581

    Internet services workcentre ® xxxx user guide 581 saving jobs using the postscript print driver logging in to internet services using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Printing the information pages from the machine sta...

  • Page 582

    Internet services workcentre ® xxxx 582 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access this feature. Saved jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed ...

  • Page 583

    Internet services workcentre ® xxxx user guide 583 saved jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from internet services. Note: this option must be made available by your system administrator. Use the del...

  • Page 584

    Internet services workcentre ® xxxx 584 user guide note: to find out the ip address of your device, print a configuration report or ask your system administrator. 3. Press the enter button on your keyboard to load the page. 4. Click the jobs tab. 5. Click the saved jobs tab. The reprint saved jobs p...

  • Page 585

    Internet services workcentre ® xxxx user guide 585 10. Select the pencil icon edit button. 11. Select the option required from the folder permissions dropdown menu. • public folder allows any user to access the folder and any documents it contains. • private allows only the person who created the fo...

  • Page 586

    Internet services workcentre ® xxxx 586 user guide 7. Select the option(s) required. 8. Click the submit job button. 9. Collect your job from the device. 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown...

  • Page 587

    Internet services workcentre ® xxxx user guide 587 your system administrator may have loaded a specific print driver on your computer. However, if the choice of driver is yours, the following information may help you decide which driver to install. • ps (postscript) gives you the most options to sca...

  • Page 588

    Internet services workcentre ® xxxx 588 user guide use the internet services job submission page to send print-ready documents for printing. You can print pdf, pcl, postscript, txt, jpeg, tiff and xps file formats from the job submission page. Note: you can select general print features, such as 2-s...

  • Page 589

    Internet services workcentre ® xxxx user guide 589 job type sending a job for normal printing using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If authentication...

  • Page 590

    Internet services workcentre ® xxxx 590 user guide sending a job for secure printing using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If authentication or accou...

  • Page 591

    Internet services workcentre ® xxxx user guide 591 more information accessing your personal secure jobs list using the job status menu viewing active jobs using the job status menu using internet services to find system administrator contact details viewing the progress and details of a job using th...

  • Page 592

    Internet services workcentre ® xxxx 592 user guide 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, your job will be listed in either the held print jobs or the unidentified print jobs list. Select the job in the re...

  • Page 593

    Internet services workcentre ® xxxx user guide 593 6. Select the file you want to print. Either double-click the file to select it, or click on the file once and then click the open button. The file name and path will be shown in the file name box. 7. Select save job for reprint from the job type dr...

  • Page 594

    Internet services workcentre ® xxxx 594 user guide use the delay print option to print your document at a specified time, up to 24 hours after the original job submission. This is useful if you want to print large jobs during quiet times in your office, or if you want all your jobs to print at the s...

  • Page 595

    Internet services workcentre ® xxxx user guide 595 note: you can select general print features, such as 2-sided printing and stapling when you submit your job in internet services. If you want to select advanced print features, such as watermarks and booklet layout, you must select these in your pri...

  • Page 596

    Internet services workcentre ® xxxx 596 user guide loading tray 1 and changing the tray settings loading tray 2 and changing the tray settings loading tray 3 loading tray 4 loading the bypass tray and changing the tray settings viewing the progress and details of a job using the job status menu prin...

  • Page 597

    Internet services workcentre ® xxxx user guide 597 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the active jobs list, however if your system administrator has enabled the hold all jobs feature, y...

  • Page 598

    Internet services workcentre ® xxxx 598 user guide 8. Click the submit job button. 9. Collect your job from the device. 10. Press the job status button on the device control panel to view the job list and check the status of the job. 11. Print jobs are usually shown in the active jobs list, however ...

  • Page 599

    Internet services workcentre ® xxxx user guide 599 7. Select the orientation option required. • auto uses the settings programmed in the print-ready file. • portrait orientates your document so that you can read the text while holding the long edge of the paper. • landscape orientates your document ...

  • Page 600

    Internet services workcentre ® xxxx 600 user guide note: to find out the ip address of your device, print a configuration report or ask your system administrator. 3. Press the enter button on your keyboard to load the page. 4. Click the print tab. 5. Click the browse... Button and navigate to your p...

  • Page 601

    Internet services workcentre ® xxxx user guide 601 use the hole punch option if you want the device to punch holes in each page after it is printed. Each sheet will be punched individually so there is no limit to the number of pages you can have in a set. Hole punching can only be selected for a4 le...

  • Page 602

    Internet services workcentre ® xxxx 602 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access this feature. Use the internet services job submission page to send print-ready documents for printing. You can print pdf, pcl, postscript,...

  • Page 603

    Internet services workcentre ® xxxx user guide 603 printing the information pages from the machine status menu changing the output destination when printing using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the i...

  • Page 604

    Internet services workcentre ® xxxx 604 user guide more information using internet services to find system administrator contact details viewing active jobs using the job status menu viewing the progress and details of a job using the job status menu printing the information pages from the machine s...

  • Page 605

    Internet services workcentre ® xxxx user guide 605 7. Click in the template name entry box and use your keyboard to enter a name for your template. 8. Click in the template description entry box and use your keyboard to enter a description. 9. Click the owner entry box and use your keyboard to enter...

  • Page 606

    Internet services workcentre ® xxxx 606 user guide • do not save stops the process, the file is not saved. • add date to name adds the current date to the end of the file name. 18. Select the login credentials to access the destination option required. The login credentials are the user name and pas...

  • Page 607

    Internet services workcentre ® xxxx user guide 607 note: to find out the ip address of your device, print a configuration report or ask your system administrator. 3. Press the enter button on your keyboard to load the page. 4. Click the scan tab. 5. Select the template required from the templates li...

  • Page 608

    Internet services workcentre ® xxxx 608 user guide 10. Click the add button to save your template. More information using workflow scanning modifying a template using internet services using internet services to find system administrator contact details system administrator guide www.Xerox.Com/suppo...

  • Page 609

    Internet services workcentre ® xxxx user guide 609 controlling the template display order using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use the templates fea...

  • Page 610

    Internet services workcentre ® xxxx 610 user guide 5. Select the template required from the templates list. 6. Select the destination services option required. • check the file checkbox to scan to a specific folder location when you use this template. • check the fax checkbox to send your document t...

  • Page 611

    Internet services workcentre ® xxxx user guide 611 10. Select the workflow scanning options required. This area allows you to change the basic scanning options. • select the edit button. • select the output color option required. - auto detect allows the device to select the most appropriate color s...

  • Page 612

    Internet services workcentre ® xxxx 612 user guide • select auto suppression from the background suppression menu to automatically suppress unwanted background. • if required, select no suppression to turn the background suppression feature off. The no suppression option is particularly useful when ...

  • Page 613

    Internet services workcentre ® xxxx user guide 613 • mixed size originals scans documents containing different sized pages. The pages must be the same width, such as a4 (8.5 x 11”) lef and a3 (11 x 17”) sef, other combinations are shown on the device touchscreen. The device detects the size of the d...

  • Page 614

    Internet services workcentre ® xxxx 614 user guide 15. Select the filename extension option required. • select the edit button. • check the lower case radio button to display file extensions in lower case characters, such as .Pdf. Or check the upper case radio button to display the extensions as cap...

  • Page 615

    Internet services workcentre ® xxxx user guide 615 if authentication or accounting has been enabled on your device you may have to enter login details to access this feature. Use the templates feature when you want to scan or fax jobs using the workflow scanning service on your device. Templates con...

  • Page 616

    Internet services workcentre ® xxxx 616 user guide 12. Click the add button to save your template. 13. When you have finished modifying your template, it is ready to use to scan a document. At the device, select the workflow scanning feature and select your template in the templates list. More infor...

  • Page 617

    Internet services workcentre ® xxxx user guide 617 • select the confirm folder password entry box and use your keyboard to enter the password. 9. Click the apply button. More information using the scan to mailbox templates in workflow scanning using internet services to find system administrator con...

  • Page 618

    Internet services workcentre ® xxxx 618 user guide more information using the scan to mailbox templates in workflow scanning using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Printing the information pages from the machine status ...

  • Page 619

    Internet services workcentre ® xxxx user guide 619 deleting documents from your mailbox using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use scan to mailbox to ...

  • Page 620

    Internet services workcentre ® xxxx 620 user guide modifying mailbox template settings using internet services internet services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. Use scan to mailbox to s...

  • Page 621

    Internet services workcentre ® xxxx user guide 621 • select the 2-sided scanning option required. - 1-sided use this option if your originals are printed on 1 side. - 2-sided use this option if your originals are 2-sided. The document feeder must be used to scan your originals with this option. - 2-...

  • Page 622

    Internet services workcentre ® xxxx 622 user guide • select the resolution option required. - 72 dpi produces the smallest file size and is recommended for output displayed on a computer. - 100 dpi delivers low image quality and is recommended for low quality text documents. This setting should idea...

  • Page 623

    Internet services workcentre ® xxxx user guide 623 • select the edge erase option required. - border erase erases an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 3 mm (0.1”) to 50 mm (2.0”) or select the entry field and use your keyboard to enter the ...

  • Page 624

    Internet services workcentre ® xxxx 624 user guide • click the apply button. 15. Select the report options required. • select the edit button. • check the confirmation sheet checkbox to have the device print a confirmation sheet when a job has been completed successfully. Leave the box empty to disa...

  • Page 625

    Internet services workcentre ® xxxx user guide 625 you can store your documents in the default public folder or create a private folder. If you create a private folder, you must enter a name and password to access the folder. All users can create private folders. Your system administrator can choose...

  • Page 626

    Internet services workcentre ® xxxx 626 user guide you can store your documents in the default public folder or create a private folder. If you create a private folder, you must enter a name and password to access the folder. All users can create private folders. Your system administrator can choose...

  • Page 627

    Internet services workcentre ® xxxx user guide 627 note: this option must be made available by your system administrator. Use the favorites option to save an address as a favorite. Favorites are useful if you regularly send information to the same address. Refer to the system administrator guide for...

  • Page 628

    Internet services workcentre ® xxxx 628 user guide use the favorites option to save an address as a favorite. Favorites are useful if you regularly send information to the same address. Refer to the system administrator guide for further information. 1. At your computer, open your web browser. 2. In...

  • Page 629

    Internet services workcentre ® xxxx user guide 629 use the address book tab to create and manage the device address book. You can add e-mail, fax, internet fax and scan to destination addresses to the device address book. You can then access these address when you use the e-mail, fax, internet fax a...

  • Page 630

    Internet services workcentre ® xxxx 630 user guide 16. Select the save button. 17. The address displays in the address book list. If you selected the address as a favorite it will also display in the favorites list. More information using the scan to feature using internet services to find system ad...

  • Page 631

    Internet services workcentre ® xxxx user guide 631 10. Click in the internet fax entry box and use your keyboard to enter the required internet fax address. 11. Select the internet fax favorite button if you want this address to be available in the favorites list when you use internet fax service at...

  • Page 632

    Internet services workcentre ® xxxx 632 user guide at the time this was written the solutions included tools to increase response rates from marketing campaigns by using variable data, and xerox printback - a personal printing solution for your iphone, ipod, ipad or android-based smartphone or devic...

  • Page 633

    Internet services workcentre ® xxxx user guide 633 note: to print an xps document, your device needs to have the optional xps feature installed. 1. At your computer, open your web browser. 2. In the url field, use your keyboard to enter http:// followed by the ip address of the device. For example: ...

  • Page 634

    Internet services workcentre ® xxxx 634 user guide 6. Click the link for your chosen browser from the browser software section. The browser page opens in a new window. Follow the instructions on the browser page to download the software. More information using internet services to find system admini...

  • Page 635

    Internet services workcentre ® xxxx user guide 635 note: to find out the ip address of your device, print a configuration report or ask your system administrator. 3. Press the enter button on your keyboard to load the page. 4. Click the support tab. 5. If required, click the general tab. This is usu...

  • Page 636

    Internet services workcentre ® xxxx 636 user guide if authentication or accounting has been enabled on your device you may have to enter login details to access this feature. Use the maintenance assistant to provide fault history and usage information to the xerox support team to help them resolve p...

  • Page 637

    Internet services workcentre ® xxxx user guide 637 use the billing impression mode option to change the billing plan for your device. There are 2 billing impression modes which define how the device tracks images made on large-sized paper such as a3 or tabloid. The images can either be tracked as on...

  • Page 638

    Internet services workcentre ® xxxx 638 user guide using it. When the touch screen is blocked the user at the device will see a message on the touch screen: remote session is active. Local control panel is not available. When you close the remote session, the touch screen will be available to use ag...

  • Page 639

    Internet services workcentre ® xxxx user guide 639 refer to the system administrator guide for further information. 1. At your computer, open your web browser. 2. In the url field, use your keyboard to enter http:// followed by the ip address of the device. For example: if the ip address is 192.168....

  • Page 640

    Internet services workcentre ® xxxx 640 user guide use the index link to find a particular feature or setting in internet services. The index displays a list of the pages available in internet services, with links that go directly to each page. Use the home link to return to the internet services st...

  • Page 641

    Internet services workcentre ® xxxx user guide 641 more information using the home link in internet services using internet services to find system administrator contact details system administrator guide www.Xerox.Com/support . Printing the information pages from the machine status menu using the h...

  • Page 642

    Internet services workcentre ® xxxx 642 user guide 3. Press the enter button on your keyboard to load the page. 4. Select the help link at the top right hand corner of the screen. 5. Select the option(s) required. More information using internet services to find system administrator contact details ...

  • Page 643

    User guide 643 paper and media loading tray 1 and changing the tray settings this tray is fully adjustable and can be used for media sizes a5 lef (5.5 x 8.5" lef) to a3 (11 x 17"). Note: sef is short edge feed (where the short edge of the paper is the leading edge when the paper is fed into the devi...

  • Page 644

    Paper and media workcentre ® xxxx 644 user guide only use the types of media specified for use in the tray. • plain • bond • recycled • punched • letterhead and pre-printed • cardstock • up to 200 gsm (53 lb). Only feed the media specified for this particular tray. The bypass tray can feed all the m...

  • Page 645

    Paper and media workcentre ® xxxx user guide 645 changing the paper tray settings 1. Select the size option required. If the size required is not shown on the list select the custom button. • use the arrow buttons to increase or decrease the width setting. Or select the width (y) entry box and use t...

  • Page 646

    Paper and media workcentre ® xxxx 646 user guide note: only the system administrator can change the media attributes for a dedicated tray. If the tray is set as a dedicated tray, the media requested must be loaded in the tray and the settings cannot be adjusted. The tray can feed a range of media we...

  • Page 647

    Paper and media workcentre ® xxxx user guide 647 • to position the rear guide, lift the latch mechanism and slide the guide to touch the rear edge of the media. 4. Close the paper tray. 5. If the tray is set to dedicated this is the end of the loading process. If the tray is set to fully adjustable ...

  • Page 648

    Paper and media workcentre ® xxxx 648 user guide note: sef is short edge feed (where the short edge of the paper is the leading edge when the paper is fed into the device). Lef is long edge feed (where the paper is oriented so that the long edge is fed into the device first). • up to 1600 sheets of ...

  • Page 649

    Paper and media workcentre ® xxxx user guide 649 the trays automatically detect when the media they are loaded with is in low supply, or when they are empty. A warning message is displayed on the touch screen when a tray needs loading. Always use the information labels in the tray for guidance on lo...

  • Page 650

    Paper and media workcentre ® xxxx 650 user guide using internet services to find system administrator contact details loading the bypass tray and changing the tray settings this tray is used for non-standard printing media from a6 sef (4.25 x 5.5" sef) to 432 mm (17") wide. Note: sef is short edge f...

  • Page 651

    Paper and media workcentre ® xxxx user guide 651 note: labels can only be printed 1-sided. 1. Make sure the tray is in the down position. For larger media, use the tray extension. 2. Place the media in the tray. Media must be positioned against the left side of the tray. Paper must not be loaded abo...

  • Page 652

    Paper and media workcentre ® xxxx 652 user guide using internet services to find system administrator contact details loading different types of media different types of media need to be treated differently before they are loaded into the trays, for example some media types need to be fanned while o...

  • Page 653

    Paper and media workcentre ® xxxx user guide 653 note: do not feed window, board backed, gusset type, padded or peal and seal envelopes, or envelopes with triangular flaps. More information storing paper and other media loading tray 1 and changing the tray settings loading tray 2 and changing the tr...

  • Page 654

    Paper and media workcentre ® xxxx 654 user guide.

  • Page 655

    User guide 655 machine and job status job status active jobs viewing active jobs using the job status menu the job status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also rele...

  • Page 656

    Machine and job status workcentre ® xxxx 656 user guide • deleted the job has been deleted from the job list. • completed with errors the job was completed with errors. 1. Press the job status button on the control panel. 2. If required, select the active jobs tab on the touch screen. This is usuall...

  • Page 657

    Machine and job status workcentre ® xxxx user guide 657 • job progress shows the current status of the job. - select the option required. - select the close button. • details provides information about the job depending on the type of job, for example the submission time, image quality settings, sec...

  • Page 658

    Machine and job status workcentre ® xxxx 658 user guide releasing a secure print job using the job status menu the job status button gives you access to job information. You can use this to check the progress of active jobs or display detailed information about jobs you have completed. You can also ...

  • Page 659

    Machine and job status workcentre ® xxxx user guide 659 more information sending a job for secure printing using internet services releasing jobs held in a public queue using the job status menu system administrator guide www.Xerox.Com/support . Using internet services to find system administrator c...

  • Page 660

    Machine and job status workcentre ® xxxx 660 user guide refer to the system administrator guide for further information. 1. Press the log in / out button on the control panel. 2. Select the user id entry box on the touch screen and use the keyboard to enter your user name. 3. Select the next button....

  • Page 661

    Machine and job status workcentre ® xxxx user guide 661 more information releasing jobs held in a public queue using the job status menu releasing jobs held in a private queue using the job status menu system administrator guide www.Xerox.Com/support . Using internet services to find system administ...

  • Page 662

    Machine and job status workcentre ® xxxx 662 user guide use the completed jobs option to view the jobs which have been completed on the device. Up to 150 jobs can be displayed. The owner, name and status of each job are shown. 1. Press the job status button on the control panel. 2. Select the comple...

  • Page 663

    Machine and job status workcentre ® xxxx user guide 663 • fax line gives the fax number for your device, if configured. 1. Press the machine status button on the control panel. 2. View the information required, or select the option required for further information. • paper tray status displays the t...

  • Page 664

    Machine and job status workcentre ® xxxx 664 user guide 6. Press the job status button on the device control panel to view the job list and check the status of the job. 7. If your job remains held in the active jobs list, the device needs you to supply additional resources, such as paper or staples ...

  • Page 665

    Machine and job status workcentre ® xxxx user guide 665 more information system administrator guide www.Xerox.Com/support . Using internet services to find system administrator contact details viewing the status of smart esolutions in internet services faults and alerts viewing faults using the mach...

  • Page 666

    Machine and job status workcentre ® xxxx 666 user guide checking the status of supplies using the machine status menu the machine status button gives you access to useful information about the machine, including the serial number and model. You can also view the status of the paper trays, billing an...

  • Page 667

    Machine and job status workcentre ® xxxx user guide 667 note: if you need to provide regular billing information for your device you may find the smart esolutions feature helpful. Smart esolutions automatically sends meter readings to xerox so you don’t have to collect them manually. Refer to the sy...

  • Page 668

    Machine and job status workcentre ® xxxx 668 user guide.

  • Page 669

    User guide 669 administration and accounting using a user id to log in at the device authentication is used to manage access to the device or specific features. Accounting is used to record numbers of prints or scans produced at the device. If authentication or accounting is enabled you will need to...

  • Page 670

    Administration and accounting workcentre ® xxxx 670 user guide use the logout feature if your system administrator has enabled authentication (login method) or accounting features on your device and you logged in to the device to access services. Logging out is important to stop other users using th...

  • Page 671

    Administration and accounting workcentre ® xxxx user guide 671 before you begin you will need information from your xerox representative. • the pin. • information on which option to select from the impression mode menu. Refer to the system administrator guide for further information. Obtaining your ...

  • Page 672

    Administration and accounting workcentre ® xxxx 672 user guide use the software activation portal (swap) to obtain a feature installation key. Feature installation keys are used to install optional services on the device. When you purchase an optional service you will receive a kit which contains an...

  • Page 673

    Administration and accounting workcentre ® xxxx user guide 673 troubleshooting checking the device network connection using the echo test option within the tools menu you can use the tools menu to adjust the brightness of the control panel display, change the billing impression mode, or enable an op...

  • Page 674

    Administration and accounting workcentre ® xxxx 674 user guide.

  • Page 675

    User guide 675 feature installation using the software activation portal (swap) to obtain a feature installation key use the software activation portal (swap) to obtain a feature installation key. Feature installation keys are used to install optional services on the device. When you purchase an opt...

  • Page 676

    Feature installation workcentre ® xxxx 676 user guide.

  • Page 677

    User guide 677 general care and troubleshooting general care customer replaceable units identifying the replaceable units there are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. 1. Toner cartridge 2. Print cartridge the...

  • Page 678

    General care and troubleshooting workcentre ® xxxx 678 user guide more information replacing the toner cartridge replacing the print cartridge replacing the toner cartridge the device displays the status code 09-588-00. The message on the device touch screen reads: replace toner cartridge (r1). The ...

  • Page 679

    General care and troubleshooting workcentre ® xxxx user guide 679 warning: when replacing consumables do not remove the covers or guards that are fas- tened with screws. You cannot maintain or service any of the parts that are behind these cov- ers and guards. Do not attempt any maintenance procedur...

  • Page 680

    General care and troubleshooting workcentre ® xxxx 680 user guide 4. Grasp the cartridge by the orange handle and pull it out of the device. 5. Check you have removed the paper tab from the new staple cartridge. 6. Insert the new cartridge by pushing it straight into the device until it clicks into ...

  • Page 681

    General care and troubleshooting workcentre ® xxxx user guide 681 getting further assistance replacing the staple cartridge in the convenience stapler 1. Lift the orange handle on the back of the convenience stapler. This will raise the back of the unit and expose the staple cartridge. 2. Grasp the ...

  • Page 682

    General care and troubleshooting workcentre ® xxxx 682 user guide 3. Clean the under side of the document handler and the complete circumference of the constant velocity transport roll (the white pad on the underside of the document handler). 4. Clean the large glass area. Do not pour the cleaning l...

  • Page 683

    General care and troubleshooting workcentre ® xxxx user guide 683 cleaning the control panel, touch screen, document feeder and output trays regular cleaning keeps the touch screen, control panel and other device areas free from dust and dirt. 1. Use a soft, lint-free cloth, lightly dampened with wa...

  • Page 684

    General care and troubleshooting workcentre ® xxxx 684 user guide troubleshooting avoiding poor quality output a variety of situations can affect the quality of your output. For optimal performance, ensure the guidelines are followed. • do not position the device in direct sunlight or near a heat so...

  • Page 685

    General care and troubleshooting workcentre ® xxxx user guide 685 hard down faults hard down faults prevent a subsystem, module or component from functioning properly. There are three categories of hard down faults. • low level fault this occurs when a subsystem or module is unable to function corre...

  • Page 686

    General care and troubleshooting workcentre ® xxxx 686 user guide the type of fault screen presented depends on the type of fault occurring. Some fault displays present the user with fault recovery options. A selection of buttons allow you to choose a fault recovery option. When an interrupting faul...

  • Page 687

    General care and troubleshooting workcentre ® xxxx user guide 687 follow the instructions provided on the control panel. If you are unable to resolve the problem, contact the xerox support center. Note: if your original document has previously been stapled the corners of the leading edge of the page...

  • Page 688

    General care and troubleshooting workcentre ® xxxx 688 user guide the message on the device touch screen reads: misfeed in document feeder. Lift the document feeder. Follow the instructions provided on the control panel. If you are unable to resolve the problem, contact the xerox support center. Not...

  • Page 689

    General care and troubleshooting workcentre ® xxxx user guide 689 clearing a misfeed in the middle of the document feeder the device displays the status code 05-343-00. The message on the device touch screen reads: misfeed in document feeder. Open the document feeder top cover. Follow the instructio...

  • Page 690

    General care and troubleshooting workcentre ® xxxx 690 user guide clearing misfeeds in the top and bottom of the document feeder the device displays the status code 05-362-00 the message on the device touch screen reads: misfeed in document feeder. Open the document feeder top cover. Follow the inst...

  • Page 691

    General care and troubleshooting workcentre ® xxxx user guide 691 11. Re-order your originals and begin your job again following the instructions on the control panel. Job recovery will usually take place, so completed sets will not be recreated. More information identifying the parts of your device...

  • Page 692

    General care and troubleshooting workcentre ® xxxx 692 user guide 8. If the door does not shut easily check you have returned all the latches to their original position, then close the door. More information identifying the parts of your device repeated paper jams, misfeeds or multi sheet feeds clea...

  • Page 693

    General care and troubleshooting workcentre ® xxxx user guide 693 clearing jams in the output tray of the office finisher the device displays the status code 12-620-00. The message on the device touch screen reads: paper jam in finisher. Remove any sheets from the main output tray. This finisher and...

  • Page 694

    General care and troubleshooting workcentre ® xxxx 694 user guide this finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the xerox support center. 1. Open the finisher front door. 2. Rotate knob 5a anti-clockwise...

  • Page 695

    General care and troubleshooting workcentre ® xxxx user guide 695 this finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the xerox support center. 1. Open the cover on top of the finisher. 2. Remove any jammed pa...

  • Page 696

    General care and troubleshooting workcentre ® xxxx 696 user guide this finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the xerox support center. 1. Pull any jammed pages free from the output tray. Pull the page...

  • Page 697

    General care and troubleshooting workcentre ® xxxx user guide 697 this finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the xerox support center. 1. Open the finisher front door. 2. Rotate the indented green kno...

  • Page 698

    General care and troubleshooting workcentre ® xxxx 698 user guide this finisher and some of its’ components are optional and may not be fitted to your device. If you are unable to resolve the problem, contact the xerox support center. 1. Open the finisher door. 2. Rotate the indented green knob abov...

  • Page 699

    General care and troubleshooting workcentre ® xxxx user guide 699 clearing jams in the horizontal transport to the finisher the device displays the status code 10-200-00 the message on the device touch screen reads: jam in horizontal transport. Raise horizontal transport cover. This finisher and som...

  • Page 700

    General care and troubleshooting workcentre ® xxxx 700 user guide clearing jams in the center output tray the device displays the status code 81-200-01. The message on the device touch screen reads paper jam inside left side door. Jams in the center output tray may result in a message saying there’s...

  • Page 701

    General care and troubleshooting workcentre ® xxxx user guide 701 more information identifying the parts of your device repeated paper jams, misfeeds or multi sheet feeds clearing jams in the paper path for 1-sided jobs clearing jams in the paper path for 2-sided jobs left door clearing jams in the ...

  • Page 702

    General care and troubleshooting workcentre ® xxxx 702 user guide the message on the device touch screen reads: paper jam inside left side door. 1. Lift the handle to open the door on the left side of the device. Gently lower the door until it comes to rest at a 45° angle from the device. 2. Remove ...

  • Page 703

    General care and troubleshooting workcentre ® xxxx user guide 703 1. Open tray 1. 2. Remove any misfed pages. 3. Check the tray guides are set correctly for the size of media loaded in the tray. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively n...

  • Page 704

    General care and troubleshooting workcentre ® xxxx 704 user guide 1. Open tray 1. 2. Remove any misfed pages. 3. Check the tray guides are set correctly for the size of media loaded in the tray. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively n...

  • Page 705

    General care and troubleshooting workcentre ® xxxx user guide 705 1. Open tray 2. 2. Remove any misfed pages. 3. Check the tray guides are set correctly for the size of media loaded in the tray. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively n...

  • Page 706

    General care and troubleshooting workcentre ® xxxx 706 user guide 1. Open tray 2. 2. Remove any misfed pages. 3. Check the tray guides are set correctly for the size of media loaded in the tray. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively n...

  • Page 707

    General care and troubleshooting workcentre ® xxxx user guide 707 1. Lift the handle to open the door on the left side of the device. Gently lower the door until it comes to rest at a 45° angle from the device. 2. Remove any jammed pages that are sticking out from the device. Pages may be jammed at ...

  • Page 708

    General care and troubleshooting workcentre ® xxxx 708 user guide clearing jams in tray 3 (4 tray device) the device displays the status code 81-203-00. The message on the device touch screen reads: paper jam inside left side door. 1. Lift the handle to open the door on the left side of the device. ...

  • Page 709

    General care and troubleshooting workcentre ® xxxx user guide 709 clearing jams in tray 3 (3 tray device) clearing jams in tray 1 (4 tray device) clearing jams in tray 2 (4 tray device) repeated paper jams, misfeeds or multi sheet feeds clearing jams in tray 4 the device displays the status code 81-...

  • Page 710

    General care and troubleshooting workcentre ® xxxx 710 user guide clear tray 4 1. Open tray 4. 2. If required, lift the handle to open the transport cover. 3. Remove any misfed pages. 4. If the paper keeps jamming open a new pack and load fresh paper, or if the paper is still relatively new refresh ...

  • Page 711

    General care and troubleshooting workcentre ® xxxx user guide 711 1. Remove any misfed pages. 2. Fan the media to ensure no pages are stuck together. 3. Check the tray guides are set correctly for the size of media loaded in the tray. More information identifying the parts of your device repeated pa...

  • Page 712

    General care and troubleshooting workcentre ® xxxx 712 user guide documents will not feed through the document feeder • ensure the originals are in good condition. • check nothing is resting on the document feeder cover or overhanging into the input tray. • ensure that all staples, paper clips and p...

  • Page 713

    General care and troubleshooting workcentre ® xxxx user guide 713 loading tray 4 loading the bypass tray and changing the tray settings powering the device off powering the device on repeated check tray messages • adjust the edge guides against the stack of paper in the tray. • if the edge guides we...

  • Page 714

    General care and troubleshooting workcentre ® xxxx 714 user guide • check the correct paper size has been selected for the paper loaded in the tray. • check that the printer is not positioned near a source of draft. • check the correct paper type, such as the weight, has been selected for the paper ...

  • Page 715

    General care and troubleshooting workcentre ® xxxx user guide 715 • check the correct paper type, such as the weight, has been selected for the paper loaded in the tray. More information loading tray 1 and changing the tray settings loading tray 2 and changing the tray settings loading tray 3 loadin...

  • Page 716

    General care and troubleshooting workcentre ® xxxx 716 user guide there are streaks, lines or spots on the prints • clean the document glass and, if using the document feeder, also clean the constant velocity transport glass (the thin strip of glass to the left of the document glass), especially nea...

  • Page 717

    General care and troubleshooting workcentre ® xxxx user guide 717 • use original size to specify the size of the original. • clean the charge scorotron and transfer corotron, if available on your device. • clean the document glass and if using the document feeder also clean the constant velocity tra...

  • Page 718

    General care and troubleshooting workcentre ® xxxx 718 user guide jobs scan but do not print • some jobs require image processing before printing. This may take as long as 2 seconds per page. • press the job status button and check the active jobs list to determine if a job is processing. There may ...

  • Page 719

    General care and troubleshooting workcentre ® xxxx user guide 719 fault messages will not clear • there may be occasions when a fault is cleared but the message will not clear. Reboot your device by powering off and on using the button on the control panel. • wait approximately 20 seconds before tur...

  • Page 720

    General care and troubleshooting workcentre ® xxxx 720 user guide print job(s) status stuck at processing • ask your system administrator to disconnect the network cable and perform a software reset (the instructions to perform the reset are in the system administrator guide). • repeat the software ...