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Xerox Xerox 7600i User Manual

Manual is about: Xerox Scanner User's guide

Summary of Xerox 7600i

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    Xerox ® 7600i one touch 4.6 november 2011 05-0842-000 user’s guide.

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    Design © 2011 xerox corporation. All rights reserved. Xerox®, xerox and design® and documate® are registered trademarks of xerox corporation in the united states and/or other countries. Br820 content © 2011 visioneer, inc. All rights reserved. The visioneer brand name and onetouch® logo are register...

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    Xerox 7600i user’s guide 3 table of contents 1 safety safety introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 operational safety information . . . . . . . . . . . . ....

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    Xerox 7600i user’s guide 4 open scanned document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 transfer to storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

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    Table of contents xerox 7600i user’s guide 5 document source configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 basic options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Xerox 7600i user’s guide 6.

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    Xerox 7600i user’s guide 7 1 safety this chapter includes: • safety introduction on page 8 • operational safety information on page 9 • emergency power off on page 10 • maintenance information on page 11 • product safety certification on page 12 • environmental health and safety contacts on page 13.

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    Xerox 7600i user’s guide 8 safety introduction notices and safety please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your xerox product and supplies have been designed and tested to meet st...

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    Xerox 7600i user’s guide 9 operational safety information your xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe opera...

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    Xerox 7600i user’s guide 10 emergency power off if any of the following conditions occur, turn off the scanner (if applicable) and disconnect the usb cable from the scanner and the computer. Contact an authorized xerox service representative to correct the problem: • the equipment emits unusual odor...

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    Xerox 7600i user’s guide 11 maintenance information 1. Any operator product maintenance procedures will be described in the user documentation supplied with the product. 2. Do not carry out any maintenance on this product which is not described in the customer documentation. 3. Do not use aerosol cl...

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    Xerox 7600i user’s guide 12 product safety certification this product is certified by the following agency using the safety standards listed: agency standard underwriters laboratories inc. Ul60950-1 (usa) csa 22.2 no. 60950-1 (canada) tuv iec 60950-1.

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    Xerox 7600i user’s guide 13 environmental health and safety contacts contact information for more information on environment, health, and safety in relation to this xerox product and supplies, please contact the following customer help lines: usa & canada: 1-800-828-6571 europe: +44 1707 353 434.

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    Xerox 7600i user’s guide 14.

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    Xerox 7600 user’s guide 15 2 welcome this chapter includes: • what’s in the box on page 16 • system requirements on page 17 • documentation on page 18 • the xerox 7600i scanner on page 19 • scanner setup on page 20 your new xerox scanner can quickly scan stacks of single-sided or double-sided pages ...

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    Xerox 7600 user’s guide 16 what’s in the box before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Xerox 7600i scanner quick install guide technical support card windows™ installation disc usb cable.

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    Xerox 7600 user’s guide 17 system requirements pentium 4 pc or amd equivalent with: • a dvd-rom drive • an available universal serial bus (usb) port • microsoft ® windows ® operating system: windows xp (service pack 1 and 2), windows vista, or windows 7 the scanner is compatible with service pack 3 ...

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    Xerox 7600 user’s guide 18 documentation the following documentation is provided with your scanner: • quick install guide—abbreviated installation instructions. • scanner user’s guide—on the installation disc; contains detailed installation, scanning, configuration, and maintenance information. • nu...

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    Xerox 7600 user’s guide 19 the xerox 7600i scanner document pad—holds documents in place on the scanner glass. Flatbed glass—place document face down to scan. Control panel—one touch scanning controls. Universal serial bus (usb) port—connects the scanner to the computer. 3 flatbed glass control pane...

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    Xerox 7600 user’s guide 20 scanner setup 1. Remove the scanner from its protective foam and plastic bag. 2. Remove the foam strip from the inside of the scanner. 3. Close the cover when you are done..

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    Xerox 7600i user’s guide 21 3 installation this chapter includes: • before you begin on page 22 • install the software and connect the scanner on page 23 • register your scanner on page 29 • installing additional applications on page 30 • view the user guides on page 31.

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    Xerox 7600i user’s guide 22 before you begin please make sure of the following before you begin installation: • if you are prompted to reboot during installation, please select "no". Finish installing the rest of the software, then close all open windows and reboot your computer. • the information i...

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    Xerox 7600i user’s guide 23 install the software and connect the scanner the installation disc contains the necessary driver, and scanning software, to use your xerox scanner. To install the software: 1. Start microsoft windows and make sure that no other applications are running. 2. Insert the inst...

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    Xerox 7600i user’s guide 24 5. On the main menu, select install products. 6. Make sure the boxes for scanner driver and visioneer one touch are selected, as well as any other applications you want to install. 7. Click install now. Note: the software provided with your scanner may differ slightly fro...

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    Xerox 7600i user’s guide 25 installing the scanner driver the scanner driver installation will start first. 1. The welcome to the xerox setup wizard opens. 2. Click next. 3. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree then click next. If...

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    Xerox 7600i user’s guide 26 connect the usb cable the scanner does not have an external power supply. It draws its power directly from the computer through the usb cable. If you use a usb hub with your computer, the hub must have its own power supply. The scanner does not have an on/off switch. The ...

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    Xerox 7600i user’s guide 27 3. When you’re certain that the software has completely loaded, return to the “complete the installation by connecting your hardware” window. 4. Click ok to complete the installation process. 5. Click close on the installation complete window to close and exit the driver ...

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    Xerox 7600i user’s guide 28 installing visioneer one touch the visioneer one touch software installation will start automatically after you click close on the driver installation complete window. One touch is the software needed for the buttons on the scanner to work. 1. Click next on the welcome to...

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    Xerox 7600i user’s guide 29 register your scanner registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: you will need an active internet conne...

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    Xerox 7600i user’s guide 30 installing additional applications your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s main menu and click install products. 2. Select the additional applications you want to install, then click install now. 3. Foll...

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    Xerox 7600i user’s guide 31 view the user guides 1. Return to the disc’s main menu and click on user guides. The user guides are in adobe® pdf format. If you need to, click install adobe reader to install it now. Follow the instructions on the installation windows. If your computer already has adobe...

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    Xerox 7600i user’s guide 32 4. When you’re finished, click main menu to return to the main menu window and click exit. 5. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your xerox 7600i is ready to scan..

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    Xerox 7600i user’s guide 33 4 loading documents to scan this chapter includes: • scanning from the flatbed glass on page 34 • scanning interfaces on page 35 this chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also sca...

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    Xerox 7600i user’s guide 34 scanning from the flatbed glass 1. Lift the scanner cover and place an item face down on the glass. 2. Align the item with the arrow on the reference frame then close the cover. 3. You can now scan the document using the scanner buttons, one touch, or one of the other sca...

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    Xerox 7600i user’s guide 35 scanning interfaces if you selected the recommended installation options, then you have several different options to scan with your xerox 7600i scanner. • one touch—when you press one of the scanner buttons, documents are scanned using the scan settings assigned to the bu...

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    Xerox 7600i user’s guide 36.

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    Xerox 7600i user’s guide 37 5 scanning and configuring one touch this chapter includes: • default one touch settings on page 39 • scan from the one touch button panel on page 40 • changing the button settings on page 42 • selecting options for one touch on page 44 • scan configurations on page 47 • ...

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    Xerox 7600i user’s guide 38 the one touch button panel, that you see on the computer screen, shows the pre-set function for each button (such as email) and the icon of the destination (called the destination application) where the images will be sent when scanning is finished. The one touch button p...

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    Xerox 7600i user’s guide 39 default one touch settings when you installed the scanner, the software configured each one touch button with appropriate settings consisting of: a destination application, a scan configuration, and a file format. The button names, such as email or copy, indicate the orig...

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    Xerox 7600i user’s guide 40 scan from the one touch button panel scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the destination application indicated by the button’s icon. To scan from the one ...

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    Xerox 7600i user’s guide 41 • scanner icon—click to open the scanner’s hardware properties. • red “x”—click to close the one touch panel. The button view • left-click on a destination application icon to start scanning. • right-click on a destination application icon to open the one touch properties...

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    Xerox 7600i user’s guide 42 changing the button settings 1. Click on the one touch icon. 2. Right-click a button on the one touch button panel. 3. The one touch properties window opens. The one touch properties window will also open when you press, hold down for 3 seconds, and release a scanner butt...

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    Xerox 7600i user’s guide 43 the scanner scans and sends the image to the selected destination, with the file format and scan configuration you specified. Properties button—displays a window for selecting properties for a destination. This button is disabled if the selected destination application do...

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    Xerox 7600i user’s guide 44 selecting options for one touch use the options tab to configure how one touch works with the selected button, such as which destinations are available, or what the file name should be. Select button—click the down arrow and select the button for which you want to modify ...

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    Xerox 7600i user’s guide 45 enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the one touch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinations. Pleas...

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    Xerox 7600i user’s guide 46 • click the down arrow and selected a token value from the list, then click the arrow button to add that value to the file name field. The token values are: {fn}—inserts the scanner name. {#b}—inserts the image number without adding zero (1). {#03b}—inserts a 3-digit imag...

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    Xerox 7600i user’s guide 47 scan configurations the scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close ...

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    Xerox 7600i user’s guide 48 based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options. • use the stor...

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    Xerox 7600i user’s guide 49 page settings tab the options on the page settings tab will be available based on either the selected color mode (black & white, grayscale, or color), or based on whether or not the scanner hardware supports the feature. Standard—click the menu arrow and choose a page siz...

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    Xerox 7600i user’s guide 50 • invert image—only available for black&white mode, this option reverses the black and whites of an image. • skip blank originals—select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically y...

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    Xerox 7600i user’s guide 51 advanced settings tab use the advanced settings tab to set color correction options for color or grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. • color saturati...

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    Xerox 7600i user’s guide 52 enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, and set mul...

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    Xerox 7600i user’s guide 53 preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the preview field will match the color field. When scanning in grayscale, the preview field will show the gray version of the color you se...

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    Xerox 7600i user’s guide 54 file formats the available file formats, in the select format panel, are based on the selected destination for scanning. For example, if scanning to the destination transfer to storage, all file formats are available as the files are saved directly to a folder without ope...

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    Xerox 7600i user’s guide 55 right-click on the bmp icon to access the gif and png image formats. When you select either of these formats, the format panel will change the bmp icon to the selected image format icon. Right-click on the jpg icon to access the jp2 image format. When you select jp2, the ...

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    Xerox 7600i user’s guide 56 to select a jpeg file size: 1. Select jpg as the page format. 2. Right-click on the jpg icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize size—smallest file size, lowest image quality. Normal—medium file size, some loss of ...

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    Xerox 7600i user’s guide 57 2. Right-click on the pdf icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize quality—largest file size, minimal los...

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    Xerox 7600i user’s guide 58 configure before scan you can set up the scanner so that, when you press a button or click it on the button panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the resolution, scan mode, and other settings. When...

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    Xerox 7600i user’s guide 59 canceling a configure before scan 1. Click cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. • yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The twain interfa...

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    Xerox 7600i user’s guide 60 open scanned document(s) select the destination open scanned document(s) to have the scanned document open automatically when scanning is complete. Supported file types—all file formats are available when scanning to the open scanned document(s) destination. Note that tex...

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    Xerox 7600i user’s guide 61 transfer to storage with transfer to storage, you can scan documents and save them in a folder in one step. Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in one touch are available. Note that text file form...

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    Xerox 7600i user’s guide 62 • click the new, copy, or edit button to open the scan configuration properties window. Click on the storage options tab and use this window to set a configuration to scan to a different folder than the one selected in the link properties window. Changing the options in t...

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    Xerox 7600i user’s guide 63 2. Hover the mouse cursor over the set as scan destination option and the sub-menu will open to the right. Click on the setting you want the storage location to be updated with. • for all configurations—select this option to have the storage location, in all scan configur...

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    Xerox 7600i user’s guide 64 4. Click the new button. The scan configuration properties dialog box opens. 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “business receipts.” 6. Click the scan settings, page settings, and advanced ...

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    Xerox 7600i user’s guide 65 9. Select the folder you created for storing the scanned documents. 10. Click ok. The selected folder will now be set as the storage location, such as “business receipts.” 11. Click ok. The new configuration is now listed as a transfer to storage configuration. 12. Repeat...

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    Xerox 7600i user’s guide 66 13. You will now have multiple configurations set up for the transfer to storage destination, and each configuration scans documents to separate folders. 14. Now select a scanner button for each new configuration. Click apply to set that button for that configuration. Sca...

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    Xerox 7600i user’s guide 67 burn to cd-rom if you have a cd burner attached to your computer, you can scan directly from your scanner onto a cd. This feature is available only on computers running windows version xp or later. Supported file types—since the files are going to be burned to a cd, all f...

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    Xerox 7600i user’s guide 68 6. When you are ready to burn the files to a cd, open the one touch properties window, select burn to cd and then click the properties button. 7. Make sure a blank cd is in the cd burner. 8. Click the burn to cd button. The cd burner begins and your scanned documents are ...

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    Xerox 7600i user’s guide 69 printer or fax the availability of printers and/or faxes in the one touch destination list depends on whether or not you have printers or faxes configured in windows. Please refer to the windows documentation, or your printer or fax documentation, for setting up printers ...

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    Xerox 7600i user’s guide 70 • fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. • actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a si...

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    Xerox 7600i user’s guide 71 paperport in the one touch properties window, select paperport as the destination application for scanning. Supported file types—all image file formats are available when scanning to paperport. The spdf and npdf text file formats are only available when the omnipage softw...

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    Xerox 7600i user’s guide 72 select the destination folder for scanned documents • select a folder to send the scanned document(s) to when scanning to the paperport destination. The list of folders in this window are from the paperport folder manager. Use the paperport folder manager to add or delete...

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    Xerox 7600i user’s guide 73 sharepoint the sharepoint destination link allows scans to be sent directly to a sharepoint site from one touch. Please contact your sharepoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or it...

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    Xerox 7600i user’s guide 74 • user account—input the user account name that has privileges to save files to the specified sharepoint site and destination folder. • password—input the password for the user account name you specified. • use windows integrated authentication—select this option to use t...

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    Xerox 7600i user’s guide 75 click on the properties button to open the log viewer from the sharepoint one touch link properties window. There are no global configuration properties for the sharepoint destination application, all configuration is done using the scan configuration properties window as...

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    Xerox 7600i user’s guide 76 ftp transfer the ftp transfer destination link allows scans to be sent directly to an ftp server from one touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or it professi...

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    Xerox 7600i user’s guide 77 • destination folder—input the folder path, on the remote ftp server, where you want the scanned documents sent. This path would appear in your web browser after the host name. For example, marketing/shared documents/data sheets. Because the destination configuration is d...

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    Xerox 7600i user’s guide 78 smtp the smtp destination link allows scans to be sent directly to an email address, through an smtp server, from one touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or...

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    Xerox 7600i user’s guide 79 • email to—input a valid recipient email address to receive the scanned document. If it is not a valid address the transfer will fail. • email from—input the email address you want to appear in the email message “from” field. • limit (mb)—input the maximum message size li...

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    Xerox 7600i user’s guide 80 click on the properties button to open the log viewer from the smtp one touch link properties window. There are no global configuration properties for the smtp destination application, all configuration is done using the scan configuration properties window as described i...

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    Xerox 7600i user’s guide 81 email applications scanning to an email application, such as outlook or windows mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you ca...

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    Xerox 7600i user’s guide 82 email properties use the email link properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the one touch destination list. • folder for storing attachments—c...

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    Xerox 7600i user’s guide 83 text editors scanning to a text editing application, such as microsoft’s notepad or wordpad, automatically converts the text in the scanned image into editable text using optical character recognition (ocr). Supported file types—the text file formats and destination appli...

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    Xerox 7600i user’s guide 84 text documents properties these properties apply to microsoft word, microsoft excel ® , and any other text editing applications indicated by their icons in the list. • add application—click this button to open the add text based link dialogue so you can add other text edi...

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    Xerox 7600i user’s guide 85 adding text editor applications to one touch 1. To add another application to the list, click the add application button. The add text based link dialog box opens. 2. Click browse to find the application you want to add to the list. When you select the application using t...

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    Xerox 7600i user’s guide 86 creating an html web page from your scanned documents 1. Open the one touch properties window. 2. Select your web browser as the destination application and choose html as the format. 3. Choose a scan configuration that has the settings for how you want any images, on the...

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    Xerox 7600i user’s guide 87 still image client if you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the still image client as the destination application is not sel...

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    Xerox 7600i user’s guide 88 4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click ok. Now the application you selected opens and you can continue scanning using that application’s interface. Technical note if the scanner sca...

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    Xerox 7600i user’s guide 89 image editors image editors include microsoft paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to microsoft’s paint application as a bmp, gif, ...

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    Xerox 7600i user’s guide 90 image documents properties these properties apply to microsoft paint and other image processing applications. • add application—click this button to open the add simple image link dialogue so you can add other image editing applications to one touch. • delete application—...

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    Xerox 7600i user’s guide 91 adding image editor applications to one touch 1. To add another application to the list, click the add application button. The add simple image link dialog box opens. 2. Click browse to find the application you want to add to the list. When you select the application usin...

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    Xerox 7600i user’s guide 92 pdf applications pdf destinations are applications that can open and/or edit the adobe pdf file format. Supported file types—applications in the pdf destination group support the *.Pdf file format. When the omnipage module or software is installed, one touch includes an o...

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    Xerox 7600i user’s guide 93 3. Click on one of the default text editors such as wordpad. 4. Click on the properties button. 5. To add another application to the list, click the add application button. The add text based link dialog box opens. 6. Click browse to find the application you want to add t...

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    Xerox 7600i user’s guide 94 8. In step 4 of the dialog box, select adobe pdf format and adobe searchable pdf. Adobe pdf format—select this option if you are adding a pdf viewing or editing application to the list. This pdf format is an image format only, it will not recognize the document using ocr,...

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    Xerox 7600i user’s guide 95 send to application the send to application link allows you to select any application on your computer as the scan destination. Supported file types—all file formats in one touch are available when scanning to this destination. After you configure the link, as described b...

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    Xerox 7600i user’s guide 96 to configure a destination application for the send to application link: 1. Click browse to open the windows file browser and navigate to the location of the application’s executable (*.Exe) file. In most cases, the application’s directory is located in the programs direc...

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    Xerox 7600i user’s guide 97 configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. • launch application for every image—when this option is selected, the application will open one time ...

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    Xerox 7600i user’s guide 98 scanning to multiple destinations scanning to multiple destinations works the same as when scanning to a single destination, one touch simply distributes the final scan to several destinations. This option is enabled separately for each one touch button. 1. Open the one t...

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    Xerox 7600i user’s guide 99 4. If any of the destinations you select have global configuration properties, the properties button at the bottom of the selected destinations list will be enabled for you to configure the destination options. Click on the properties button to open the one touch link pro...

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    Xerox 7600i user’s guide 100 6. Select the scan configuration you want to use for scanning in the select configuration list. Click on the edit button to open the scan configuration properties window to configure any destination specific scanning options. Each destination that has per-scan configurat...

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    Xerox 7600i user’s guide 101 scanning with job separation use job separation to have one touch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of stateme...

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    Xerox 7600i user’s guide 102 6. Select one of the two job separation options: when a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. P...

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    Xerox 7600i user’s guide 103 • if you select when the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted...

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    Xerox 7600i user’s guide 104 scanning with optical character recognition (ocr) optical character recognition (ocr) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, ...

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    Xerox 7600i user’s guide 105 text formats you select the text format option by clicking on the text icon on the one touch properties window. Selecting the text format option also selects ocr processing as an automatic step for scanning. Therefore, when you scan a document with the text format select...

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    Xerox 7600i user’s guide 106 2. Right-click on the text format icon. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the destination application currently selected on the one touch properties window. Other destination applications that have a...

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    Xerox 7600i user’s guide 107 additional options are available on the menu for the spdf and npdf text formats. The three image quality settings are: • minimize size—smallest file size, lowest image quality. • normal—medium file size, some loss of image quality. • maximize quality—largest file size, n...

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    Xerox 7600i user’s guide 108 selecting one touch omnipage ocr options the software you installed for your scanner includes a set of advanced ocr options integrated with one touch. To select ocr options available from one touch: 1. Open the one touch properties window. 2. Select a destination applica...

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    Xerox 7600i user’s guide 109 the ocr tab the options shown on the ocr tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the ocr processing. 1. Choose the options you want from the ocr window. Languages in document...

  • Page 110

    Xerox 7600i user’s guide 110 user dictionary—a user dictionary is your personal dictionary with words that you want the ocr engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in...

  • Page 111

    Xerox 7600i user’s guide 111 3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking. Here is an example of what the text file might look like: xerox one touch omnipage wysiwyg jpeg bmp spdf npdf ...

  • Page 112

    Xerox 7600i user’s guide 112 8. Click add new. The add new user dictionary window opens. 9. Click the drop-down arrow for files of type and choose text files (.Txt). 10. Select the file you just created for your user dictionary and click open. In the example above, the file is named userdic1. 11. Th...

  • Page 113

    Xerox 7600i user’s guide 113 to edit a user dictionary: 1. On the add new window, select the dictionary to edit and click edit. The edit user dictionary window opens. It lists the words currently in the dictionary. The following example shows the words omnipage and one touch are in the user dictiona...

  • Page 114

    Xerox 7600i user’s guide 114 6. To export a user dictionary so it can be used by another program, select the dictionary on the user dictionary files list and click export. The export user dictionary window opens. 7. Select the dictionary file to export and click save. The file is exported as a forma...

  • Page 115

    Xerox 7600i user’s guide 115 1. Click the format tab and choose the options you want for both the input and output formats. Input format options • automatic—choose this option to let the ocr process determine the format of the pages. Typically you select this option when the document has different o...

  • Page 116

    Xerox 7600i user’s guide 116 • true page—this output format uses absolute positioning on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True page is the only choice for documents scanned with the pdf format. It is not...

  • Page 117

    Xerox 7600i user’s guide 117 one touch with visioneer acuity technology the one touch software you received with your xerox scanner now includes the visioneer acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents ...

  • Page 118

    Xerox 7600i user’s guide 118 1. Open the one touch properties window. 2. Click the new button to create a new configuration, or select one of your custom configurations you created earlier and click the edit button. 3. Click the acuity settings tab to see the new acuity settings. 4. Choose the visio...

  • Page 119

    Xerox 7600i user’s guide 119 • auto detect color—determines if a document contains color or not and produces the appropriate scanned image. Typically, auto color detect is used when you have a stack of pages to scan, some color and others not. Instead of you having to change the scan settings from c...

  • Page 120

    Xerox 7600i user’s guide 120 when a scan configuration includes acuity options, the onetouch panel and the onetouch properties window both show the acuity icon as a reminder. The acuity icon on the top of the one touch panel and on the scan configuration remind you that the scan will use the acuity ...

  • Page 121

    Xerox 7600i user’s guide 121 hardware properties and interface behavior you can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner...

  • Page 122

    Xerox 7600i user’s guide 122 device settings please refer to device settings on page 158 driver settings please refer to driver settings on page 159.

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    Xerox 7600i user’s guide 123 6 scanning from twain and wia this chapter includes: • accessing the scanner interface on page 124 • scanning on page 125 • using the preview window on page 126 • document source configuration on page 133 • summary on page 135 • presets on page 136 • document settings on...

  • Page 124

    Xerox 7600i user’s guide 124 accessing the scanner interface every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provi...

  • Page 125

    Xerox 7600i user’s guide 125 scanning some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scann...

  • Page 126

    Xerox 7600i user’s guide 126 using the preview window clicking the preview button will display the preview window for the scanner interface. Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface. After the preview is displayed,...

  • Page 127

    Xerox 7600i user’s guide 127 5. The scanner scans and displays a sample image in the preview area. You can now adjust the settings in the main interface as needed. 6. Click show main ui to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are ...

  • Page 128

    Xerox 7600i user’s guide 128 important: do not change the page size for the scanned image after you create custom regions. When you have set a custom region in the preview window, the page size field will display “user defined” indicating you have specified one or more custom regions for scanning. C...

  • Page 129

    Xerox 7600i user’s guide 129 6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is within the rectangle. If you want to create a region th...

  • Page 130

    Xerox 7600i user’s guide 130 when visioneer acuity is installed, you can create multiple scan regions for each image scanned. The maximum number of scan regions you can create when visioneer acuity is installed may vary between scanner models. When creating scan regions and you reach the maximum num...

  • Page 131

    Xerox 7600i user’s guide 131 deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, resize, or ...

  • Page 132

    Xerox 7600i user’s guide 132 make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropri...

  • Page 133

    Xerox 7600i user’s guide 133 document source configuration some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another...

  • Page 134

    Xerox 7600i user’s guide 134 click the drop down menu to select the scanning options you want to use. The available color modes are: • automatic determines the color of the document as it is being scanned. • color scans the document in color, creating a full color copy of an original document or pho...

  • Page 135

    Xerox 7600i user’s guide 135 summary the summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located..

  • Page 136

    Xerox 7600i user’s guide 136 presets a preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an option fro...

  • Page 137

    Xerox 7600i user’s guide 137 5. Click on yes when you are prompted to verify that you want to overwrite the current profile. To rename a preset: 1. Select the preset you want to rename in the preset list. 2. Click the right pointing arrow button and select rename.... 3. Type an new name for the pres...

  • Page 138

    Xerox 7600i user’s guide 138 2. Click on the browse button next to the destination folder field to open a file browsing window. 3. Browse to a location and select the folder where you want the preset file to be saved. Click on choose. Make sure to choose a location where you will be able to easily f...

  • Page 139

    Xerox 7600i user’s guide 139 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the ctrl (control) key on your keyboard, while clicking on each preset name, to select multiple pr...

  • Page 140

    Xerox 7600i user’s guide 140 1. Click on the right pointing arrow next to the presets list and select import.... A file browsing dialogue will open. 2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to hold down ...

  • Page 141

    Xerox 7600i user’s guide 141 document settings • main panel—this panel contains the most commonly used scan settings. When the basic source configuration mode is selected, this is the only panel available. Change to the advanced source configuration mode to enable the other panels which are also des...

  • Page 142

    Xerox 7600i user’s guide 142 main panel options some of the options in this panel may have advanced adjustment options on a different panel in this section. When the advanced configuration mode is selected, a gear icon will appear next to those features which have adjustment options. Clicking on one...

  • Page 143

    Xerox 7600i user’s guide 143 • color photographs of poor quality for image enhancement - 300 dpi • color photographs for printing - 200 dpi • color photographs for email - 100 to 150 dpi • magazine page with graphics, line art, or color photographs - 200 dpi page size standard page sizes click the d...

  • Page 144

    Xerox 7600i user’s guide 144 perform edge cleanup select this option to have the software remove any thin lines that may be around the edges in the scanned image. These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in the page size fields...

  • Page 145

    Xerox 7600i user’s guide 145 • autocrop to length—this option tells the scanner to crop the final image to the bottom of the page being scanned. This option is only available if the scanner supports this feature. This option may occasionally be grayed out as not all scanning applications support thi...

  • Page 146

    Xerox 7600i user’s guide 146 image enhancements click on the image enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • main panel—this panel contains the most commonly used scan settings. Some of the options in this panel ma...

  • Page 147

    Xerox 7600i user’s guide 147 main panel options some of the options in this panel may have advanced adjustment options on a different panel in this section. When the advanced configuration mode is selected, a gear icon will appear next to those features which have adjustment options. Clicking on one...

  • Page 148

    Xerox 7600i user’s guide 148 brightness works in conjunction with contrast for image enhancement. When you are adjusting the brightness level to improve the scanned image quality, try adjusting the contrast level as well. The contrast level is the range between the lightest and darkest parts of the ...

  • Page 149

    Xerox 7600i user’s guide 149 choosing contrast values while brightness adds the same amount of gray or white to all pixels in the image, contrast adjusts the pixels based on the pixel color level. For instance, increasing the contrast level will add white to light colored pixels and gray to dark pix...

  • Page 150

    Xerox 7600i user’s guide 150 gamma gamma is the tone curve and starting point for image enhancement. Move the slider left or right to darken or lighten the image. As you raise or lower the gamma value, the values at which brightness and contrast affect the image are changed. It is recommended that y...

  • Page 151

    Xerox 7600i user’s guide 151 for example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and the paper is black. The following example shows the o...

  • Page 152

    Xerox 7600i user’s guide 152 bit depth reduction the bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list. Threshold and dynamic threshold threshold enables you to set what level of light or dark to look for on a...

  • Page 153

    Xerox 7600i user’s guide 153 bayer dither scan - close up advanced panel options the options in this panel may also appear in the main panel, but with additional settings for you to fine-tune the feature you've selected. Despeckle this option removes speckles from the background. Speckles are small ...

  • Page 154

    Xerox 7600i user’s guide 154 for example, if the radius is 3 and the number is 5, then the document is evaluated in sections of 3x3 pixels and if there are more than 5 stray dots within a 3x3 area, they are not considered a speckle. Filter use the filter option to increase or decrease the sharpness ...

  • Page 155

    Xerox 7600i user’s guide 155 this option is only available when scanning in grayscale or black and white. The example below shows the original text with a red watermark and the resulting image with the color removed..

  • Page 156

    Xerox 7600i user’s guide 156 driver configuration use the driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the advanced configuration mode is selected, a scanner panel option will be available for you to change any...

  • Page 157

    Xerox 7600i user’s guide 157 there are some features in the scanner interface that are disabled until a module is installed that contains those options. When the module is installed, the features will enable in the scanner interface for you to use them. Reordering the modules select a module in the ...

  • Page 158

    Xerox 7600i user’s guide 158 hardware properties and interface behavior you can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner...

  • Page 159

    Xerox 7600i user’s guide 159 • driver version—this is the version of the scanner’s twain driver. Counters use the counters to monitor the scanner’s maintenance, keep track of the number of scans completed and any hardware errors. Driver settings the options in this panel are for configuring how the ...

  • Page 160

    Xerox 7600i user’s guide 160 twain driver • auto close on transfer complete—the interface closes automatically when scanning is complete. • force ui-less—select this option to prevent this scanner interface from opening when you initiate a scan in the scanning application. This option will only work...

  • Page 161

    Xerox 7600i user’s guide 161 7 maintenance this chapter includes: • cleaning the scanner on page 162 • troubleshooting on page 163 • uninstalling your scanner on page 166 • xerox 7600i scanner specifications on page 167 • xerox 7600i parts list on page 168 this section contains information about mai...

  • Page 162

    Xerox 7600i user’s guide 162 cleaning the scanner regular maintenance of your scanner can help to ensure continual optimal performance. Using a soft, lint-free cloth, wipe down all plastic surfaces on the scanner. Cleaning the scanner glass scanning items that have excessive amounts of dirt or dust ...

  • Page 163

    Xerox 7600i user’s guide 163 troubleshooting problem: the scanner won’t scan. What’s wrong? Check for one of these possible problems: • is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. • did you restart the computer after i...

  • Page 164

    Xerox 7600i user’s guide 164 problem: when using "create single image files" not all of the pages scanned are sent to the destination i chose. Where are they? There are a limited number of times that an application can open. When "create single image files" is selected and you are scanning to a dest...

  • Page 165

    Xerox 7600i user’s guide 165 the pages were probably scanned in crooked, or skewed. To use autocrop to original, the pages must be scanned in straight. Problem: if the usb cable is disconnected during a scan, the scanner does not reconnect when the usb cable is plugged back in. Unplug the power cabl...

  • Page 166

    Xerox 7600i user’s guide 166 uninstalling your scanner to uninstall the xerox 7600i scanner, remove the scanner software, paperport, or any other scanning software provided with the scanner. When uninstalling the scanner driver or one touch, please leave the scanner's usb cable plugged into the comp...

  • Page 167

    Xerox 7600i user’s guide 167 xerox 7600i scanner specifications scanning resolution 1200 dpi bit depth 24-bit color, 8-bit grayscale, 1-bit line art/text scan method simplex single-pass flatbed light source 3-color rgb led lamp image sensor contact image sensor maximum item size 8.5 x 11.69 inches (...

  • Page 168

    Xerox 7600i user’s guide 168 xerox 7600i parts list please use the following part names and numbers when ordering replacements for your xerox 7600i scanner. Part name part number usb cable 35-0239-000

  • Page 169

    Xerox 7600i user’s guide 169 a regulatory information this chapter includes: • basic regulations on page 170 • copy regulations on page 172.

  • Page 170

    Xerox 7600i user’s guide 170 basic regulations united states (fcc regulations) this equipment has been tested and found to comply with the limits for a class b digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against harmful interferenc...

  • Page 171

    Xerox 7600i user’s guide 171 a full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your xerox limited representative or by contacting: environment, heath and safety the document company xerox bessemer road welwyn garden city herts al7 1he e...

  • Page 172

    Xerox 7600i user’s guide 172 copy regulations united states congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or securities of the u...

  • Page 173

    Xerox 7600i user’s guide 173 9. Selective service induction papers that bear any of the following registrant’s information: exception: u. S. Army and navy discharge certificates may be photographed. 10. Badges, identification cards, passes, or insignia carried by military personnel, or by members of...

  • Page 174

    Xerox 7600i user’s guide 174 other countries copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. Note: this list is not inclusive and no liability is assumed for either its completeness or accu...

  • Page 175

    Xerox 7600i user’s guide 175 b compliance information this chapter includes: • product recycling & disposal on page 176 • energy star for the usa on page 177.

  • Page 176

    Xerox 7600i user’s guide 176 product recycling & disposal usa & canada if you are managing the disposal of your xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of...

  • Page 177

    Xerox 7600i user’s guide 177 energy star for the usa energy program compliance the xerox 7600i is e nergy s tar qualified under the e nergy s tar program requirements for imaging equipment. The e nergy s tar and e nergy s tar m ark are registered united states trademarks. The e nergy s tar imaging e...

  • Page 178

    Xerox 7600i user’s guide 178.

  • Page 179

    Xerox 7600i user’s guide 179 index a actual size, 70 add application, 85, 91, 93 adobe® reader®, 30 advanced device settings, 70 advanced settings tab, 51 align item, 34 apply button, 43 aspect ratio, 70 autocrop, 142, 144 autocrop to original, 49 automatic color detection, 134 autorotate image, 70 ...

  • Page 180

    Index xerox 7600i user’s guide 180 htm file format, 86 htm file format, 106 html document, 106 html page, 86 hue, 51 i image documents properties, 90 image editors, 44 image enhancements, 146 image file formats, 54 improvements and settings, 49 instant delivery, 45 internet options, 82 invert image,...

  • Page 181

    Index xerox 7600i user’s guide 181 refresh button, 43 register, 29 reject character, 110 resolution, 48, 58, 142 rich text format, 106 rotate image, 144 rtf file format, 42, 104 rtf file format, 106 s saturation, 51 scan configuration, 39, 63 edit or delete, 47 lock or unlock, 48 new, 47 scan settin...

  • Page 182

    Index xerox 7600i user’s guide 182.