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Oce CM4520 User Manual

Manual is about: Mfps & printers

Summary of CM4520

  • Page 1

    For océ and imagistics models océ user’s guide [facsimile operations] cm4520

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    Cm4520 x-1 table of contents 1 introduction 1.1 special notice to user ..................................................................... 1-3 1.1.1 for canada .................................................................................... 1-3 1.1.2 for u.S.A.....................................

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    X-2 cm4520 2.8.1 using a line for both sending and receiving ................................. 2-23 2.8.2 using a line only for receiving ....................................................... 2-25 2.8.3 using a line only for sending......................................................... 2-26 3 t...

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    Cm4520 x-3 3.11 confirming communication results............................................. 3-41 3.12 memory transmissions and quick memory tx........................... 3-44 3.12.1 memory transmission.................................................................. 3-44 3.12.2 quick memory trans...

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    X-4 cm4520 6 specifications 6.1 specifications .................................................................................... 6-2 7 transmission applications 7.1 opening the scan setting screen and comm. Setting screen ..... 7-2 7.2 application functions overview .................................

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    Cm4520 x-5 8.3.1 various reception information....................................................... 8-8 9 polling 9.1 polled transmission ......................................................................... 9-2 9.1.1 polled transmission ...........................................................

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    X-6 cm4520 print/fax output settings 11-6 11.2.6 administrator setting >> system setting >> restrict user access>> restrict operation setting >> restrict fax broadcasting 11-6 11.2.7 administrator setting >> fax setting >> header information ...... 11-6 11.2.8 administrator setting >> fax setting >>...

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    Cm4520 x-7 11.14 pbx (private branch exchange) cn set ..................................... 11-58 11.15 report settings ............................................................................. 11-60 11.16 prefix/suffix auto setting (north american users only)............ 11-63 11.16.1 prefix/su...

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    X-8 cm4520 12.20 program list .................................................................................. 12-43 12.21 e-mail subject/text list................................................................ 12-46 12.22 fax setting list ............................................................

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    1 introdu ction chapter 1 introduction.

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    1 introduction 1-2 cm4520 introdu ction chapter 1 1 introduction thank you for your purchase of our product. This user's guide describes operating procedures and precautions for use of the fax functions. Please read this user's guide before starting operation of the machine. After reading this user'...

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    Introduction 1 cm4520 1-3 introdu ction chapter 1 1.1 special notice to user 1.1.1 for canada notice: this product meets the applicable industry canada technical specifications. The ringer equivalence number is an indication of the maximum number of devices allowed to be connected to a telephone int...

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    1 introduction 1-4 cm4520 introdu ction chapter 1 vices not ringing in response to an incoming call. In most but not all areas, the sum of rens should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total rens, contact the local tel...

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    Introduction 1 cm4520 1-5 introdu ction chapter 1 (the telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charg- es.) in order to program this information into your fax machine, you should com- plete the following steps:...

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    1 introduction 1-6 cm4520 introdu ction chapter 1 7. Telepermitted equipment only may be connected to the auxiliary tele- phone port. The auxiliary port is not specifically designed for 3-wire con- nected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1.1.4 for ...

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    Introduction 1 cm4520 1-7 introdu ction chapter 1 1.2 getting started (fax) sending perform the following basic procedure to send a fax. 1 press [fax] on the control panel to start the fax mode. 2 set the functions as necessary. Fax screen scan setting screen comm. Setting screen application screen.

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    1 introduction 1-8 cm4520 introdu ction chapter 1 3 use the keypad to enter the fax number of the destination. – if you make an incorrect entry, press [del.] to clear your entry. – press [c] (clear) to clear the whole entry. 4 place the original on the machine. – for details, see "placing the origin...

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    Introduction 1 cm4520 1-9 introdu ction chapter 1 1.3 features of the fax imprint the total number of pages on the fax you can place the total number of pages on each page of the fax for quick memory transmission. It is useful for the recipient, so that they can make sure whether all pages of the fa...

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    1 introduction 1-10 cm4520 introdu ction chapter 1 to be sent each time a page is read. (quick memory tx) this is a method by which the fax transmission is started upon a sheet of original being read. ! Detail for details, see "memory transmissions and quick memory tx" on page 3-44. Sending faxes to...

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    Introduction 1 cm4520 1-11 introdu ction chapter 1 send a fax in original size select mode you can send a fax by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original. ! Detail for details, see "scan size" on page 7-20. Setting and se...

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    1 introduction 1-12 cm4520 introdu ction chapter 1 specify the binding style of a two-sided document you can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read ap- propriately by determining right to left or top to b...

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    Introduction 1 cm4520 1-13 introdu ction chapter 1 polling specified document you can store documents that you want to poll in the bulletin board of the hard disk for polling transmission or polling reception. ! Detail for details, see "bulletin" on page 9-8. Sending a fax with the super g3 mode dis...

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    1 introduction 1-14 cm4520 introdu ction chapter 1 use a confidential box you can use a confidential box (similar to an inbox) to exchange confidential information with specific person. ! Detail for details, see "confidential communication (f-code tx)" on page 7-31. Sending a fax protected with a pa...

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    Introduction 1 cm4520 1-15 introdu ction chapter 1 to be sent with the edge of the character made clear. Transmission can be made after adjustments are made so that blurred char- acters are made clear to give them a smooth impression. ! Detail for details, see "sharpness" on page 7-17. An e-mail is ...

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    1 introduction 1-16 cm4520 introdu ction chapter 1 to be saved in the box. An original that has been read can be saved in the box created in the internal hard disk. Furthermore, files saved in the box can be transmitted by fax. ! Detail for details, see "fax reception using the box" on page 2-17 or ...

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    Introduction 1 cm4520 1-17 introdu ction chapter 1 1.4 how to use this user's guide transmission 3 3-31 3.10 confirming reserved documents confirming reserved documents transmission reservation documents stored in memory can be confirmed on the job list screen. 1 press [job list] on the fax basic sc...

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    1 introduction 1-18 cm4520 introdu ction chapter 1 1.5 descriptions and symbols for documents and paper the use of words and symbols in this manual are explained below. 1.5.1 “width” and “length” whenever paper dimensions are mentioned in this manual, the first value al- ways refers to the width of ...

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    Introduction 1 cm4520 1-19 introdu ction chapter 1 1.6 user’s guides the following user’s guides have been prepared for this machine. User’s guide [copy operations] this manual contains details on basic operations and the operating procedures for the various copy functions. - refer to this user’s gu...

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    1 introduction 1-20 cm4520 introdu ction chapter 1 user’s guide [print operations] this manual contains details on operating procedures using the standard built-in printer controller. - for details on the printing functions, refer to user’s guide (pdf file) on user software cd-rom. Quick guide [prin...

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    2 befo re use chapter 2 before use.

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    2 before use 2-2 cm4520 befo re use chapter 2 2 before use 2.1 restriction matter 2 note no sending or reception of a fax in color is available for this fax kit. This fax kit can be connected to phone lines as shown below. - local phone lines (including facsimile communication networks) - pbx (priva...

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    Before use 2 cm4520 2-3 befo re use chapter 2 2.2 control panel 2.2.1 control panel power sa er save bo box access access abc abc def def jkl jkl ghi ghi mno mno tuv tuv pqrs pqrs wxyz wxyz mode memor mode memory mode chec mode check utility/ utility/ counter counter fax ax scan scan cop copy reset ...

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    2 before use 2-4 cm4520 befo re use chapter 2 8 [reset] key press to clear all settings (except programmed set- tings) entered in the control panel and touch panel. 9 [interrupt] key press to enter interrupt mode. While the machine is in interrupt mode, the indicator on the [interrupt] key lights up...

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    Before use 2 cm4520 2-5 befo re use chapter 2 2 reminder do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructi...

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    2 before use 2-6 cm4520 befo re use chapter 2 2.3 first-use settings 2.3.1 must-set items after installation, you must set the following items to use the facsimile functions. You will not be able to execute the fax communication if these items are not set properly. - header information – registers t...

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    Before use 2 cm4520 2-7 befo re use chapter 2 2.4 useful functions when the program and address book has been registered. Just pressing the [program] or [address book], the information of registration can be called. 2.4.1 address book registering into the [address book] the destination to which a me...

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    2 before use 2-8 cm4520 befo re use chapter 2 3 press [fax]. 4 press [address book]. 5 press the destination to register. – the item which can be registered for the address book is the following three items. – abbr. Dial: registering the fax number. – e-mail: registering the e-mail address. This mac...

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    Before use 2 cm4520 2-9 befo re use chapter 2 7 press [name], enter the name of the abbreviated destination and press [ok]. – for the operation of the entering character, see page 14-3. – the name can be a string of up to 24 characters. 8 enter the destination. – when [abbr. Dial] is selected in the...

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    2 before use 2-10 cm4520 befo re use chapter 2 12 press [exit]..

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    Before use 2 cm4520 2-11 befo re use chapter 2 2.4.2 program registering into the [program] the destination and communication functions, you can call the information of registration only by pressing the [program] key. ! Detail [address book], [group] and [program] can be also registered using the we...

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    2 before use 2-12 cm4520 befo re use chapter 2 5 select the program no. You want to register and then press [edit]. 6 press [name], enter the name of the program and press [ok]. – the name can be a string of up to 24 characters. – for the operation of the entering character, see page 14-3. 7 press [...

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    Before use 2 cm4520 2-13 befo re use chapter 2 – for the registration method of the boxes, see "user’s guide (box operations)." 8 press [close] and then press [ok]. – to stop registering the program, press [cancel]. The list of program is displayed. When proceeding with the registration of the progr...

  • Page 43

    2 before use 2-14 cm4520 befo re use chapter 2 2.5 fax screen the fax screen is displayed when the fax key is pressed on the control panel. The fax screen contains [program], [group], [address book] or [direct input]. 1 3 5 2 4 7 14 6 8 9 10 11 12 13 15 no. Name description 1 job list the list of th...

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    Before use 2 cm4520 2-15 befo re use chapter 2 14 destination indicator the destination set is displayed. 15 sub area the description according to the operations being set on the right side is displayed. For the operation of the fax, the explanation of each function and the broad- cast destinations ...

  • Page 45

    2 before use 2-16 cm4520 befo re use chapter 2 2.6 user authentication and account track when using this machine, the machine may be set so that the user name, the department name and the password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. ...

  • Page 46

    Before use 2 cm4520 2-17 befo re use chapter 2 2.7 fax reception using the box using the pc-fax rx feature and the memory rx functions of this machine allows you to save the documents received in the box in the hard disk without printing them immediately. And when a confidential document is received...

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    2 before use 2-18 cm4520 befo re use chapter 2 2.7.1 type of boxes for the hard disk of this machine, there are the public/personal user box and the system user box provided. - for the public/personal user box, there is a specified box (no. 1 to 999999999) provided. - for the system user box, there ...

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    Before use 2 cm4520 2-19 befo re use chapter 2 system user box memory rx user box (box: no.0) when the memory rx is set to on, documents re- ceived are not printed but saved in this box. ! Detail for details, see "memory reception" (p. 8-5). When the memory rx user box is specified as a place into w...

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    2 before use 2-20 cm4520 befo re use chapter 2 relay user box this is a box provided with a communication pass- word by which documents are stored for relay and delivery. Registrations can be made at the interme- diate relay station. Up to 5 registrations are availa- ble. ! Detail for details of the...

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    Before use 2 cm4520 2-21 befo re use chapter 2 2.7.2 operations of the pc-fax rx feature ! Detail for details, see "pc-fax rx setting" (p. 11-50). When setting the pc-fax rx feature or tsi user box setting, documents received are saved in the memory rx user box (box no.0) or public/personal user box...

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    2 before use 2-22 cm4520 befo re use chapter 2 pc-fax rx setting: on rx output: specified box documents received are saved in the specified box (1 to 999999999) with a number specified by the sub-address. In the following cases, however, documents received are saved in a different box. 1. When the s...

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    Before use 2 cm4520 2-23 befo re use chapter 2 2.8 using an additional line for both sending and receiving the fax multi line allows you to send or receive documents to or from various locations at the same time with two lines. When the fax multi line is installed, you should keep the following fact...

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    2 before use 2-24 cm4520 befo re use chapter 2 ! Detail you may also use separate telephone companies for each line. For example, if one telephone company provides better rates for long dis- tance and another provides better rates for local calls, each line may be assigned a different company with t...

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    Before use 2 cm4520 2-25 befo re use chapter 2 2.8.2 using a line only for receiving you can set line 2 (additional line) only to receive. If such is the case, line 1 is only used to send. This is useful if you want to specify one line only for sending and the other only for receiving. ! Detail line...

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    2 before use 2-26 cm4520 befo re use chapter 2 2.8.3 using a line only for sending you can set the line 2 (additional line) only for sending. As a result, only the line 1 is used for receiving. This is useful for sending or receiving separately. ! Detail refer to page 11-65 for more information. Onl...

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    3 trans m ission ch ap te r 3 transmission.

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    3 transmission 3-2 cm4520 trans m ission ch ap te r 3 3 transmission 3.1 simple fax transmission simple fax transmission the following is an explanation of procedures for simple fax transmission. No sending or reception of a fax in color is available. If you want to send an e-mail in color, use the ...

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    Transmission 3 cm4520 3-3 trans m ission ch ap te r 3 – the scan setting in the fax screen is set as follows at the time of purchase. – original image type text – density standard – simplex/duplex single sided – resolution fine – for details, see "setting transmission conditions" on page 3-11. – for...

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    3 transmission 3-4 cm4520 trans m ission ch ap te r 3 – for details, see "registering the address book" on page 10-3 and "registering the program" on page 10-22. – when [manual destination input] in [security setting] of the utility mode is set to [restrict], [direct input] is not displayed. For the...

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    Transmission 3 cm4520 3-5 trans m ission ch ap te r 3 – to interrupt transmission, press [stop]. – when it can not transmit, see page 5-2. – if the transmission fails, tx report is automatically output (if the tx report is programmed to print). For details of report settings, see "report settings" o...

  • Page 61

    3 transmission 3-6 cm4520 trans m ission ch ap te r 3 3.2 placing the original on the machine the adf and platen glass can be used to scan originals with this machine. When an original is placed in the adf, the original is automatically fed through the adf and scanned. 3.2.1 using the adf when using...

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    Transmission 3 cm4520 3-7 trans m ission ch ap te r 3 3.2.2 placing originals on the platen glass use the platen glass for originals that cannot be placed in the adf (such as a book or thick/thin originals). Placing originals on the platen glass 1 open the adf. 2 place the original face down in the ...

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    3 transmission 3-8 cm4520 trans m ission ch ap te r 3 4 place the original on the platen glass. Press [scan setting] - [separate scan] - [ok] and then press [start]. 5 place the next original on the platen glass and press [start]. – repeat this procedure until all originals to be sent have been scan...

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    Transmission 3 cm4520 3-9 trans m ission ch ap te r 3 3.2.4 transmitting originals by using both the adf and the plat- en glass you can scan originals by using both the adf and the platen glass and you can also scan the large amounts of originals by placing them on the adf in several times. Transmit...

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    3 transmission 3-10 cm4520 trans m ission ch ap te r 3 7 press [start]. Transmission begins. Box access abc def jkl ghi mno tuv pqrs wxyz mode memor mode memory mode chec mode check utility/ counter fax scan copy reset interrupt power stop proof copy start data main p main power.

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    Transmission 3 cm4520 3-11 trans m ission ch ap te r 3 3.3 setting transmission conditions original image type, density, simplex/duplex and resolution are displayed when [scan setting] is pressed on the fax screen. These can be used to set transmission conditions according to the type of original to...

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    3 transmission 3-12 cm4520 trans m ission ch ap te r 3 3.3.1 original image type set quality according to the contents of the original. There are 4 types of quality settings. Text is default at the time of purchase. Text press this when scanning originals containing text only. If this mode is select...

  • Page 68

    Transmission 3 cm4520 3-13 trans m ission ch ap te r 3 3.3.2 density set density according to the lightness or darkness of the original. Density can be set in 9 steps. [std.] is set at the time of purchase. 3.3.3 simplex/duplex this is used to set the manner in which originals are scanned according ...

  • Page 69

    3 transmission 3-14 cm4520 trans m ission ch ap te r 3 3.3.4 resolution this is used to set the fineness at which originals are to be scanned. The following 4 settings are available for resolution. Fine is set at the time of purchase. ! Detail as originals are scanned with increasing fineness, the a...

  • Page 70

    Transmission 3 cm4520 3-15 trans m ission ch ap te r 3 3.3.5 confirming settings and communication results the settings and communication results of the fax screen and fax application screen can be confirmed by using [mode check] on the control panel. Confirming settings and communication results 1 ...

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    3 transmission 3-16 cm4520 trans m ission ch ap te r 3 – scan setting confirming the scan setting. Press each setting key in the screen, and the scan setting screen corresponding to each appears, and the setting can be change. – for details of the scan setting screen, see "opening the scan setting s...

  • Page 72

    Transmission 3 cm4520 3-17 trans m ission ch ap te r 3 – e-mail setting when transmitting by the e-mail, you can confirm or input the file name, subject, from (the sender's e-mail address), and text. – when no setting is made in [from], an e-mail address that has been set in [administrator registrat...

  • Page 73

    3 transmission 3-18 cm4520 trans m ission ch ap te r 3 3.3.6 registering the address book from the mode check screen a destination that is shown on the mode check screen can be registered in [address book]. Registering from the mode check screen 1 press [fax] on the control panel. 2 press [mode chec...

  • Page 74

    Transmission 3 cm4520 3-19 trans m ission ch ap te r 3 6 press [search name] to set the character to search, and then press [ok]. 7 press [name] to enter the registration name, and then press [ok]. 8 when there is no trouble found with the entries, press [yes]. – when canceling the registration, pre...

  • Page 75

    3 transmission 3-20 cm4520 trans m ission ch ap te r 3 3.4 selecting one destination 3.4.1 selecting one destination the following methods can be used when selecting 1 destination. - keypad - program - address book - direct input keypad 1 enter the fax number of the destination where the fax is to b...

  • Page 76

    Transmission 3 cm4520 3-21 trans m ission ch ap te r 3 program when a destination has been registered for program, it can be dialed by pressing program. 1 press [program] in the fax screen. 2 select the programmed destination you want to use. – the setting for the registered function is activated. –...

  • Page 77

    3 transmission 3-22 cm4520 trans m ission ch ap te r 3 address book a destination can be dialed by searching among the names in the destination list registered for address book. When the box, e-mail, has been registered to the address book, the box, e- mail, can be used as an address. Jobs saved in ...

  • Page 78

    Transmission 3 cm4520 3-23 trans m ission ch ap te r 3 – press [ok]. The results of the search will be displayed. – searching in [ldap search]: – press [ldap search]. – authenticate it when the ldap authentication is required. – press either [basic search] or [advanced search] and then enter a searc...

  • Page 79

    3 transmission 3-24 cm4520 trans m ission ch ap te r 3 3 press the key of the destination name to which you want to send the fax. – an alphabet shown before the key represents the following description. A dial b box e e-mail the destination that has been specified is displayed in the broadcast desti...

  • Page 80

    Transmission 3 cm4520 3-25 trans m ission ch ap te r 3 direct input special dialing symbols such as [tone], [pause] and [-] can also be entered. Scan to e-mail or save in user box can be made. When [save in user box] is to be conducted, the box is necessary to be registered in advance. For more info...

  • Page 81

    3 transmission 3-26 cm4520 trans m ission ch ap te r 3 – pause press [pause] to insert a space in a dialed number. Pressing [pause] once creates an interval of one second between numbers. Multiple spaces can also be entered. A “p” is displayed on the screen. – when the pbx connection is [on] and a c...

  • Page 82

    Transmission 3 cm4520 3-27 trans m ission ch ap te r 3 3.4.2 selecting multiple destinations faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission or multiple station transmission. The following methods can be used ...

  • Page 83

    3 transmission 3-28 cm4520 trans m ission ch ap te r 3 3.4.3 to confirm/delete a destination to confirm/delete a destination you can confirm or delete selected destinations. 1 press [fax] on the control panel and press [mode check]. 2 press [destination]. 3 confirm destinations. 4 to delete a destin...

  • Page 84

    Transmission 3 cm4520 3-29 trans m ission ch ap te r 3 3.4.4 recently dialed address can be called from the latest 5 of the fax jobs which have been transmitted. 1 press [direct input], and then press [recently dialed #]. – up to the five newest facsimile numbers which were dialed are displayed. 2 s...

  • Page 85

    3 transmission 3-30 cm4520 trans m ission ch ap te r 3 3.5 scanning 3.5.1 when original size cannot be detected when original size cannot be detected if the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. 1 press the or...

  • Page 86

    Transmission 3 cm4520 3-31 trans m ission ch ap te r 3 3.6 when unable to send if transmission cannot be done due to the receiver being busy or for some other reason, the redial function can be used for the transmission. The redial function of this machine includes the auto redial function, manual r...

  • Page 87

    3 transmission 3-32 cm4520 trans m ission ch ap te r 3 redial check screen when you are unable to send a fax due to a line trouble or the like, a screen to check the redial is displayed. 1 press [ok]. – redialing starts after the set time has elapsed. – in case that no transmission can still be made...

  • Page 88

    Transmission 3 cm4520 3-33 trans m ission ch ap te r 3 re-tx user box if the transmission is not yet effected even after the redialing frequency set as the [number of redials] in the telephone line settings is finished, the job is saved in the re-tx user box. Jobs in the re-tx user box can be redial...

  • Page 89

    3 transmission 3-34 cm4520 trans m ission ch ap te r 3 ! Detail when the fax retransmit function is used, the check destination screen is not displayed even if the destination check display function is kept on. After the retransmission, the job is automatically deleted from the re-tx user box..

  • Page 90

    Transmission 3 cm4520 3-35 trans m ission ch ap te r 3 3.7 reserving transmission reserving transmission the next transmission can be reserved during communication or printing. This function is referred to as transmission reservation. 0 [off-hook] cannot be used for transmission reservation. 0 when ...

  • Page 91

    3 transmission 3-36 cm4520 trans m ission ch ap te r 3 3.8 manual transmission manual transmission this operation is performed when sending documents and confirming the status of the receiving machine. Manual transmission allows you to combine the keypad, [program] and [address book] to transmit the...

  • Page 92

    Transmission 3 cm4520 3-37 trans m ission ch ap te r 3 3.9 canceling transmission the specific procedure for canceling transmission depends on whether communication is in progress or a document to be sent has been reserved. With the fk-502, transmission instructions and images stored in memory are r...

  • Page 93

    3 transmission 3-38 cm4520 trans m ission ch ap te r 3 3.9.2 canceling reserved jobs by deleting the reserved job, the transmission is canceled. Canceling reserved jobs 1 press [job list] on the fax screen. 2 press [fax tx]. 3 press [current jobs]. 4 press [timer jobs]. 5 select the reservation docu...

  • Page 94

    Transmission 3 cm4520 3-39 trans m ission ch ap te r 3 6 press [yes]. The reserved document is deleted. 7 press [exit]. The fax screen will be restored..

  • Page 95

    3 transmission 3-40 cm4520 trans m ission ch ap te r 3 3.10 confirm the job list confirming reserved documents the condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. 1 press [job list] on the fax screen. 2 press [fax tx]....

  • Page 96

    Transmission 3 cm4520 3-41 trans m ission ch ap te r 3 3.11 confirming communication results confirming communication results pressing [job list] in the fax screen allows you to check the results of transmission. 1 press [job list] on the control panel. 2 press [print], [fax tx] or [rx/user box]. 3 ...

  • Page 97

    3 transmission 3-42 cm4520 trans m ission ch ap te r 3 to display the list of current jobs of the line 1, press [l1] or to display the list of current jobs of the line 2, press [l2]. 4 confirm the communication results. – when the optional fax multi line has been installed, a list of current jobs ca...

  • Page 98

    Transmission 3 cm4520 3-43 trans m ission ch ap te r 3 than the above, the type of the copy, print and fax-rx etc. Is displayed. – document name:the name of the document that has been re- ceived or saved is displayed. – time stored: the date and hour when the document has been received are displayed...

  • Page 99

    3 transmission 3-44 cm4520 trans m ission ch ap te r 3 3.12 memory transmissions and quick memory tx there are two ways to send documents with this machine. 3.12.1 memory transmission with memory transmission, all pages being sent are first scanned and stored in memory before transmission. The docum...

  • Page 100

    Transmission 3 cm4520 3-45 trans m ission ch ap te r 3 3.12.3 to perform a quick memory transmission quick memory transmission 1 press [fax] on the control panel to view the fax screen, if it is not already displayed. 2 press [comm. Setting] on the fax screen. 3 press [quick memory tx]. 4 press [ok]...

  • Page 101

    3 transmission 3-46 cm4520 trans m ission ch ap te r 3 ! Detail data is stored once in the memory when the line is busy. And the transmission is started when the line becomes ready for use. To cancel transmission, see "canceling transmission" on page 3-37. If the destination is not ready to receive,...

  • Page 102

    Transmission 3 cm4520 3-47 trans m ission ch ap te r 3 3.13 number of originals number of originals total page setting is a function that, in quick memory transmission mode, the information of the total number of pages transmitted is placed following each page number on the line indicating the sourc...

  • Page 103

    3 transmission 3-48 cm4520 trans m ission ch ap te r 3 6 enter the number of pages of the document from the keypad. – the number of originals can be set up to 999. – to release the setting, press [off]. 7 press [ok] twice. The total number of pages is registered and you return to the fax screen. 8 s...

  • Page 104

    Transmission 3 cm4520 3-49 trans m ission ch ap te r 3 3.14 timer transmission timer transmission the function of timer transmission allows you to specify the time to start communication. You can save money by sending timed faxes during the night or early in the morning when telephone charges are at...

  • Page 105

    3 transmission 3-50 cm4520 trans m ission ch ap te r 3 – “hour” and “minute” of the time to start communication are displayed in the 24-hour style, and entered in two digits. – for example: to set the time to start communication at 9:07 p.M., input “21” and “07.” – to release the setting, press [off...

  • Page 106

    Transmission 3 cm4520 3-51 trans m ission ch ap te r 3 3.15 international communication overseas tx in overseas tx, a lower baud rate will be employed. In the operation procedure shown on the next page it is assumed that you are calling overseas. Overseas telephone numbers, including the country cod...

  • Page 107

    3 transmission 3-52 cm4520 trans m ission ch ap te r 3 5 press [yes] when doing [check destination]. – by setting [check destination] to [yes], erroneous transmission can be prevented. 6 press [ok]. You return to the comm. Setting screen. 7 press [ok]. Overseas tx is selected and you return to the f...

  • Page 108

    Transmission 3 cm4520 3-53 trans m ission ch ap te r 3 ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If the destination is not ready to receive, your call will be redialed. For information about redialing, see "recently dialed" on page 3-29. If transmission fails, see "...

  • Page 109

    3 transmission 3-54 cm4520 trans m ission ch ap te r 3 3.16 sender information originals that have been sent are recorded in the following manner by the receiving machine. 3.16.1 set to inside body text ! Detail the header position is set in [administrator setting] > [fax setting] > [header informat...

  • Page 110

    Transmission 3 cm4520 3-55 trans m ission ch ap te r 3 3.16.3 set to off ! Detail off cannot be selected depending on the country. See ""header/footer position" on page 11-29 for information about setting. 3.16.4 to name it is possible to make a setting to decide if the address is printed on [header...

  • Page 111

    3 transmission 3-56 cm4520 trans m ission ch ap te r 3 3.16.6 to name is set to off ! Detail for details of "to name," see "header/footer position" on page 11-29. From: mfp01 987654321 05/25/2006 13:23 #138 p.001/001.

  • Page 112

    4 r ece ption ch ap te r 4 reception.

  • Page 113

    4 reception 4-2 cm4520 r ece ption ch ap te r 4 4 reception operation of fax reception is explained. 4.1 reception mode the following receiving mode is prepared for this machine. Please set up a telephone line according to usage's situation. There are two types of reception methods. 4.1.1 auto recep...

  • Page 114

    Reception 4 cm4520 4-3 r ece ption ch ap te r 4 4.2 auto reception (fax only mode) when using the telephone line for fax use only, select this mode. When the set number of rings are detected, fax messages are received automatically. During reception, the word [receiving] is displayed in the screen m...

  • Page 115

    4 reception 4-4 cm4520 r ece ption ch ap te r 4 4.3 manual reception (telephone only mode) manual reception (telephone only mode) fax messages can be received manually when receive mode is set to manual rx in telephone line settings of utility mode. An external telephone must be connected to receive...

  • Page 116

    Reception 4 cm4520 4-5 r ece ption ch ap te r 4 4.4 unable to receive when you cannot receive faxes, the error message is displayed. Take corrective actions by referring to "error message displayed" on page 5-5. Press [stop] to clear the error message display. ! Detail if the external telephone cont...

  • Page 117

    4 reception 4-6 cm4520 r ece ption ch ap te r 4 4.5 memory substitute reception if the facsimile cannot print a received document, the received document is stored in the memory until it becomes printable. This function is referred to as the memory substitute reception. - the stored document is print...

  • Page 118

    Reception 4 cm4520 4-7 r ece ption ch ap te r 4 – refer to p. 3-22 and p. 3-25 for more information on [select from address book] and [direct input]. 6 press [ok]. The job is transmitted by fax..

  • Page 119

    4 reception 4-8 cm4520 r ece ption ch ap te r 4 4.6 reception recording when a received document is recorded, the paper size of the document received and the paper size set to the paper tray are compared and recorded either after being reduced at the set reduction rate, or reduced so as to be contai...

  • Page 120

    Reception 4 cm4520 4-9 r ece ption ch ap te r 4 4.6.2 recording after reducing to fit in paper if the document is longer than the regular size paper, an appropriate paper size is determined taking into account the width and length of the received document, and the fax is recorded on paper of that si...

  • Page 121

    4 reception 4-10 cm4520 r ece ption ch ap te r 4 the rules by which the best paper size is determined are as follows: - step1 selecting the appropriate paper – the machine decides the appropriate paper size in view of the width and length according to the following rule. If “5.5 × 8.5 w” is appropri...

  • Page 122

    Reception 4 cm4520 4-11 r ece ption ch ap te r 4 - step2 selecting the paper on which the facsimile actually prints the document – the machine checks whether the appropriate paper selected at step 1 is set in the machine. The paper is set: the machine starts recording. The paper is not set or the au...

  • Page 123

    4 reception 4-12 cm4520 r ece ption ch ap te r 4 when [print separate fax pages] is set to [off]: the paper is selected in decreasing order. ! Detail even if [print separate fax pages] is turned off, printing is made with pages separated when a document is being received in a large quantity or in hi...

  • Page 124

    Reception 4 cm4520 4-13 r ece ption ch ap te r 4 when [print separate fax pages] is set to [on]: the paper is selected in decreasing order. ! Detail even if [print separate fax pages] is turned on, printing is reduced to the paper width when the width of the recording paper selected is smaller than ...

  • Page 125

    4 reception 4-14 cm4520 r ece ption ch ap te r 4 ! Detail if the size of the paper on which the facsimile actually prints is smaller than that of the paper selected at step 1, the document is printed in reduced size. When [print separate fax pages] is set to off, if the direction of the paper on whi...

  • Page 126

    Reception 4 cm4520 4-15 r ece ption ch ap te r 4 (a4, b4 and a3). If it is not available, the message stays appearing until the paper is loaded. If [tray selection for rx print] is set to other than [auto]: it is recorded to fit in the size of the paper in the paper tray (except manual insertion tra...

  • Page 127

    4 reception 4-16 cm4520 r ece ption ch ap te r 4 recording method at the reception the following table shows relationship between the paper size of the received document and the document actually recorded. ! Detail when [duplex print (rx)] is set, a record can be made on the screen for paper. See pa...

  • Page 128

    Reception 4 cm4520 4-17 r ece ption ch ap te r 4 4.7 reception information when reception information is set to inside or outside by [header/footer position], the reception information (date, time, receiving number, page number) will be recorded in the received document. Set to inside body text set ...

  • Page 129

    R ece ption ch ap te r 4.

  • Page 130

    5 trou blesho otin g chapte r 5 troubleshooting.

  • Page 131

    5 troubleshooting 5-2 cm4520 trou blesho otin g chapte r 5 5 troubleshooting 5.1 cannot send messages when a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after attempting to correct the problem, please contact...

  • Page 132

    Troubleshooting 5 cm4520 5-3 trou blesho otin g chapte r 5 5.2 cannot receive messages when a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even after attempting to correct the problem, please contact your s...

  • Page 133

    5 troubleshooting 5-4 cm4520 trou blesho otin g chapte r 5 no outputs is the fax rx setting? Identify the box used by pc-fax rx features to save the file. Isn't the tsi user box set- ting on? Check the box stored by the tsi user box setting. Hasn't the memory rx been set? When the memory rx is set, ...

  • Page 134

    Troubleshooting 5 cm4520 5-5 trou blesho otin g chapte r 5 5.3 error message displayed when a problem occurs with the fk-502, the following error messages are displayed in the screen. Take corrective actions by referring to the explanation. If the document still cannot be sent properly even after at...

  • Page 135

    5 troubleshooting 5-6 cm4520 trou blesho otin g chapte r 5 5.4 call for service the call for service screen displays when it is necessary for you to contact your service representative. The call for service screen contains the telephone number and fax number of your service representative. This page...

  • Page 136

    6 specifications chapter 6 specifications.

  • Page 137

    6 specifications 6-2 cm4520 specifications chapter 6 6 specifications 6.1 specifications main product specifications relating to facsimile functions are indicated below. Specifications are subject to change without notice. * the internal hard disk is common used of each function of the copy, the sca...

  • Page 138

    7 transm ission a ppli catio ns chapter 7 transmission applications.

  • Page 139

    7 transmission applications 7-2 cm4520 transm ission a ppli catio ns chapter 7 7 transmission applications 7.1 opening the scan setting screen and comm. Setting screen ! Detail press the key for the function you want to set to open the screen in which you can set the function (no screen opens by pre...

  • Page 140

    Transmission applications 7 cm4520 7-3 transm ission a ppli catio ns chapter 7 3 press the key for the function you want to use. Pressing [application] in the scan setting screen allows you to display the screen for the application setting. 4 conduct either of the following operations. – when the de...

  • Page 141

    7 transmission applications 7-4 cm4520 transm ission a ppli catio ns chapter 7 7.2 application functions overview the following function is displayed in the scan setting screen or the comm. Setting screen. [cancel] returns to the former screen. [ok] this is pressed when returning to the fax screen. ...

  • Page 142

    Transmission applications 7 cm4520 7-5 transm ission a ppli catio ns chapter 7 *1 : the displays are different depending on the country. *2 : this can be used to transmit to receiving stations with closed area communication mode selected. *3 : f-code is used. It is impossible to communicate with a f...

  • Page 143

    7 transmission applications 7-6 cm4520 transm ission a ppli catio ns chapter 7 7.3 mixed original mixed original mixed original is a function that allows you to send document pages of mixed sizes in a single sequence of operations. 0 specifications memory tx is selected automatically. When original ...

  • Page 144

    Transmission applications 7 cm4520 7-7 transm ission a ppli catio ns chapter 7 5 press [ok]. The fax screen will be restored. 6 set other functions if necessary. – see "setting transmission conditions" on page 3-11 for information about setting functions in the fax screen. See "application functions...

  • Page 145

    7 transmission applications 7-8 cm4520 transm ission a ppli catio ns chapter 7 7.4 bind position bind position the top/bottom correction function allows you to specify the appropriate binding style when transmitting a two-sided document (i.E., when pages are printed on both sides). The binding style...

  • Page 146

    Transmission applications 7 cm4520 7-9 transm ission a ppli catio ns chapter 7 4 press [left/right bind] or [top/bottom bind] to specify the manner of binding of the original document having both faces printed. – to release the setting, press [off]. 5 press [ok]. The application screen will be resto...

  • Page 147

    7 transmission applications 7-10 cm4520 transm ission a ppli catio ns chapter 7 ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If the destination is not ready to receive, your call will be redialed. For information about redialing, see "recently dialed" on page 3-29. If ...

  • Page 148

    Transmission applications 7 cm4520 7-11 transm ission a ppli catio ns chapter 7 7.5 frame erase transmission 2 note the displays are different depending on the country. Frame erase transmission frame erase is a function that, when transmitting a document bound in the form of a book, does not allow t...

  • Page 149

    7 transmission applications 7-12 cm4520 transm ission a ppli catio ns chapter 7 2 press [scan setting] and then press [application]. 3 press [frame erase]. 4 select [top], [left], [right] or [bottom] and determine the width of erasure with the keypad, [+] or [-]. – to release the setting, press [off...

  • Page 150

    Transmission applications 7 cm4520 7-13 transm ission a ppli catio ns chapter 7 9 designate the destination. – see "selecting one destination" on page 3-20 for designating the destination. 10 set the original document. – see "placing the original on the machine" on page 3-6 for information about set...

  • Page 151

    7 transmission applications 7-14 cm4520 transm ission a ppli catio ns chapter 7 7.6 background adjustment background adjustment background adjustment is a function to adjust the density in the background color of the original. When the background of the original is colored, the base sheet of the ori...

  • Page 152

    Transmission applications 7 cm4520 7-15 transm ission a ppli catio ns chapter 7 4 press [dark] when you want to make darker the density of the background color of the original, and press [light] when you want to make it lighter. Press [auto] for automatic setting. – when [auto] is selected, prelimin...

  • Page 153

    7 transmission applications 7-16 cm4520 transm ission a ppli catio ns chapter 7 11 press [start]. The fk-502 reads the document and stores it in memory as a reserved document before transmission starts. ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If the destination is...

  • Page 154

    Transmission applications 7 cm4520 7-17 transm ission a ppli catio ns chapter 7 7.7 sharpness sharpness sharpness is a function to adjust the intensity at the edge section. In the case of document with characters blurred, setting the sharpness to [+] allows the characters to be adjusted clearly. And...

  • Page 155

    7 transmission applications 7-18 cm4520 transm ission a ppli catio ns chapter 7 4 when you want to make the edge section clear and sharp, or when you want to make it smooth, press or to the [+] or [-] side. – to release the setting, press [cancel]. 5 press [ok]. The application screen will be restor...

  • Page 156

    Transmission applications 7 cm4520 7-19 transm ission a ppli catio ns chapter 7 ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If the destination is not ready to receive, your call will be redialed. For information about redialing, see "recently dialed" on page 3-29. If ...

  • Page 157

    7 transmission applications 7-20 cm4520 transm ission a ppli catio ns chapter 7 7.8 scan size scan size the scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiving end. This means that most of your origin...

  • Page 158

    Transmission applications 7 cm4520 7-21 transm ission a ppli catio ns chapter 7 3 press [scan size]. 4 press the key representing the size of the document to transmit. – to release the setting, press [cancel]. 5 press [ok]. The application screen will be restored. 6 press [ok]. The scan setting scre...

  • Page 159

    7 transmission applications 7-22 cm4520 transm ission a ppli catio ns chapter 7 10 set the original document. – see "placing the original on the machine" on page 3-6 for information about setting the document. 11 press [start]. The fk-502 reads the document and stores it in memory as a reserved docu...

  • Page 160

    Transmission applications 7 cm4520 7-23 transm ission a ppli catio ns chapter 7 7.9 header setting whether to attach the header information to each job can be specified at the time of fax transmission. Register the contents to add to the original as [header information] as the header in the utility ...

  • Page 161

    7 transmission applications 7-24 cm4520 transm ission a ppli catio ns chapter 7 – refer to p. 3-54 for more information about sender information. – if the header information is set to [off], by changing the [header setting] to on from the fax screen, header information is added to the [outside body ...

  • Page 162

    Transmission applications 7 cm4520 7-25 transm ission a ppli catio ns chapter 7 ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If the destination is not ready to receive, your call will be redialed. For information about redialing, see "recently dialed" on page 3-29. If ...

  • Page 163

    7 transmission applications 7-26 cm4520 transm ission a ppli catio ns chapter 7 7.10 specify the file type specify the file type this is a function to specify the file type of images that have been read when the e-mail or box is specified for the destination. 1 press [fax] on the control panel to vi...

  • Page 164

    Transmission applications 7 cm4520 7-27 transm ission a ppli catio ns chapter 7 5 when [pdf] is selected, encryption can be set by pressing [encrypt]. Set the encryption as required. – to encrypt pdf, [printing allowed], [enable copying of text/images], or [changes allowed] can be set by pressing [d...

  • Page 165

    7 transmission applications 7-28 cm4520 transm ission a ppli catio ns chapter 7 ! Detail to cancel transmission, see "canceling transmission" on page 3-37. If transmission fails, refer to "cannot send messages" on page 5-2..

  • Page 166

    Transmission applications 7 cm4520 7-29 transm ission a ppli catio ns chapter 7 7.11 password transmission password tx id transmission requires that transmission be performed with a password attached. In case the receiving facsimile with fk-502 is set to closed network rx, it is necessary for the se...

  • Page 167

    7 transmission applications 7-30 cm4520 transm ission a ppli catio ns chapter 7 – to correct a wrong entry, use [del.]. – press [c] (clear) to clear the whole entry. – to release the setting, press [off]. 5 press [ok]. The comm. Setting screen will be restored. 6 press [ok]. The fax screen will be r...

  • Page 168

    Transmission applications 7 cm4520 7-31 transm ission a ppli catio ns chapter 7 7.12 confidential communication (f-code tx) 7.12.1 confidential communication confidential communication confidential communication is a function that allows you to use restricted access boxes (similar to email accounts)...

  • Page 169

    7 transmission applications 7-32 cm4520 transm ission a ppli catio ns chapter 7 3 press [f-code tx]. 4 enter box no. Of the receiving station in the box of sub address. Press [password] and then enter the password with keypad if necessary. – sub address and password can be numbers of up to 20 digits...

  • Page 170

    Transmission applications 7 cm4520 7-33 transm ission a ppli catio ns chapter 7 "application functions overview" on page 7-4 for information about setting functions in the fax application screen. 8 designate the destination. – see "selecting one destination" on page 3-20 for information about design...

  • Page 171

    7 transmission applications 7-34 cm4520 transm ission a ppli catio ns chapter 7 7.13 relay transmission request (f-code tx) relay transmission request is the bridging of transmissions to several destinations via an intermediate (relay) station. If the destinations to which you intend to transmit are...

  • Page 172

    Transmission applications 7 cm4520 7-35 transm ission a ppli catio ns chapter 7 0 functions incompatible polling tx (normal), polling rx (normal), bulletin board registration, polling rx (bulletin), password tx 1 press [fax] on the control panel to view the fax screen, if it is not already displayed...

  • Page 173

    7 transmission applications 7-36 cm4520 transm ission a ppli catio ns chapter 7 7 set other functions if necessary. – see "setting transmission conditions" on page 3-11 for information about setting functions in the fax screen. See "application functions overview" on page 7-4 for information about s...

  • Page 174

    Transmission applications 7 cm4520 7-37 transm ission a ppli catio ns chapter 7 7.14 ecm off ecm off transmission can be made with ecm disabled. Error correction mode (ecm) is a mode of transmission with error correction established by itu-t (international telecommunications union). Fax machines equ...

  • Page 175

    7 transmission applications 7-38 cm4520 transm ission a ppli catio ns chapter 7 – to release the setting, press [ecm off] again. – this is the screen when the optional fax multi line is installed. 5 press [yes] when doing [check destination]. – by setting [check destination] to [yes], erroneous tran...

  • Page 176

    Transmission applications 7 cm4520 7-39 transm ission a ppli catio ns chapter 7 7.15 v.34 off v.34 off v.34 is a communication mode used by the super g3 fax. When a destination or the fk-502 is connected to a line by way of extension exchange equipment, you may not be able to communicate with the su...

  • Page 177

    7 transmission applications 7-40 cm4520 transm ission a ppli catio ns chapter 7 5 press [yes] when doing [check destination]. – by setting [check destination] to [yes], erroneous transmission can be prevented. 6 press [ok]. The comm. Setting screen will be restored. 7 press [ok]. The fax screen will...

  • Page 178

    Transmission applications 7 cm4520 7-41 transm ission a ppli catio ns chapter 7 7.16 fax transmission from public user box/personal user box files saved in the public user box/personal user box can be transmitted by fax or printed, or the route function can be used for them. Names of the files in th...

  • Page 179

    7 transmission applications 7-42 cm4520 transm ission a ppli catio ns chapter 7 4 to print a job in the box, select the job on the [print] tab screen and press [print]. – to delete a job, press [delete]. – to change the name of a job, press [edit name] and change the name. – to move or copy a job to...

  • Page 180

    Transmission applications 7 cm4520 7-43 transm ission a ppli catio ns chapter 7 6 to distribute a job in the box through the network, press [route] tab, select the job and press [route]. – refer to the user’s guide [box operations] for the route function. 7 press [close] to close the screen..

  • Page 181

    7 transmission applications 7-44 cm4520 transm ission a ppli catio ns chapter 7 7.17 check the destination before sending at the time of transmission, the specified fax number is compared with the fax number information (csi) of the machine at the remote station and the data is transmitted only when...

  • Page 182

    Transmission applications 7 cm4520 7-45 transm ission a ppli catio ns chapter 7 5 press [ok]. The comm. Setting screen will be restored. 6 press [ok]. The fax screen will be restored. 7 set other functions if necessary. – see "setting transmission conditions" on page 3-11 for information about setti...

  • Page 183

    7 transmission applications 7-46 cm4520 transm ission a ppli catio ns chapter 7 7.18 sending after the check of destination when you specify the destination and press the [start] button, the check destination screen and the number of cases appear. Sending after the destination check prevents erroneo...

  • Page 184

    Transmission applications 7 cm4520 7-47 transm ission a ppli catio ns chapter 7 7.19 specifying the line for sending (line selection) the fax multi line should be installed. If the line 2 setting of the multi lines setting is set to [rx only], no line can be specified. Refer to page 11-65 for more i...

  • Page 185

    7 transmission applications 7-48 cm4520 transm ission a ppli catio ns chapter 7 7 set other functions if necessary. – see "setting transmission conditions" on page 3-11 for information about setting functions in the fax screen. See "application functions overview" on page 7-4 for information about s...

  • Page 186

    8 useful functions for reception chapter 8 useful functions for reception.

  • Page 187

    8 useful functions for reception 8-2 cm4520 useful functions for reception chapter 8 8 useful functions for reception 8.1 utilize a document received as confidential recep- tion 8.1.1 utilize a document received as confidential reception confidential communication is a function that allows you to us...

  • Page 188

    Useful functions for reception 8 cm4520 8-3 useful functions for reception chapter 8 8.1.2 printing the document received in a confidential user box printing the document received in a confidential user box when your fk-502 receives a document classified as restricted access, the fk-502 prints out a...

  • Page 189

    8 useful functions for reception 8-4 cm4520 useful functions for reception chapter 8 8.1.3 deleting documents from a confidential user box perform following procedure to delete documents from a confidential user box. Deleting documents from a confidential user box you can collectively delete documen...

  • Page 190

    Useful functions for reception 8 cm4520 8-5 useful functions for reception chapter 8 8.2 memory reception in the utility mode, you can set your fk-502 to receive documents, store them in memory, and print them out as needed. This mode is called memory reception. The following sections describe the p...

  • Page 191

    8 useful functions for reception 8-6 cm4520 useful functions for reception chapter 8 ! Detail when you want to display the next or previous screen, press or . To interrupt operation, press [close] before pressing [print]. Pressing [proof print] lets the first page in the selected file be printed out...

  • Page 192

    Useful functions for reception 8 cm4520 8-7 useful functions for reception chapter 8 8.2.2 deleting a document held in memory deleting a document held in memory perform the following procedure to delete the document received and held in memory. 1 press [box] on the control panel to view the box scre...

  • Page 193

    8 useful functions for reception 8-8 cm4520 useful functions for reception chapter 8 8.3 reception information 8.3.1 various reception information when [duplex print (rx)] is set to [on] when [duplex print (rx)] is set to [on] in transmission/reception mode setting of the utility mode, documents are...

  • Page 194

    9 pol lin g ch ap te r 9 polling.

  • Page 195

    9 polling 9-2 cm4520 pol lin g ch ap te r 9 9 polling 9.1 polled transmission polled transmission enables the fk-502 to scan a document and store it in hard disk until a destination sends a polling command, which causes transmission of the stored document. The document which directed polling transmi...

  • Page 196

    Polling 9 cm4520 9-3 pol lin g ch ap te r 9 3 press [polling tx]. 4 press [normal]. – to release the setting, press [off]. 5 press [ok]. The comm. Setting screen will be restored. 6 press [ok]. The fax screen will be restored. 7 set other functions if necessary. – see "setting transmission condition...

  • Page 197

    9 polling 9-4 cm4520 pol lin g ch ap te r 9 9 press [start]. The fk-502 scans the document and holds it in memory until the destination sends a polling command, which causes transmission of the stored document. ! Detail if transmission fails, refer to "cannot send messages" on page 5-2. Printing a d...

  • Page 198

    Polling 9 cm4520 9-5 pol lin g ch ap te r 9 9.2 polling reception polling reception enables the fk-502 to send a command to a destination to receive the document that is either set for transmission on the remote machine or reserved for polling transmission. This function is convenient when you prefe...

  • Page 199

    9 polling 9-6 cm4520 pol lin g ch ap te r 9 3 press [polling rx]. 4 press [normal]. 5 press [ok]. – to release the setting, press [off]. The comm. Setting screen will be restored. 6 press [ok]. The fax screen will be restored. 7 designate the destination(s). – see "selecting one destination" on page...

  • Page 200

    Polling 9 cm4520 9-7 pol lin g ch ap te r 9 ! Detail to suspend polled reception before pressing [start], press [stop] on the control panel. If reception fails, see "unable to receive" on page 4-5..

  • Page 201

    9 polling 9-8 cm4520 pol lin g ch ap te r 9 9.3 bulletin the fk-502 enables you to browse the bulletin board of a destination for documents designated for polled transmission or polling reception. This section includes procedures for working with documents on the bulletin board of a destination. Pro...

  • Page 202

    Polling 9 cm4520 9-9 pol lin g ch ap te r 9 2 press [comm. Setting]. 3 press [polling tx]. 4 press [bulletin]. 5 enter the bulletin no. In the box following [bulletin no.]. – you can specify 1 - 999999999(9 digits) as the bulletin no. – to correct the wrong entry, use [del.]. – if you press [c] (cle...

  • Page 203

    9 polling 9-10 cm4520 pol lin g ch ap te r 9 7 press [ok]. The fax screen will be restored. 8 set other functions if necessary. – see "setting transmission conditions" on page 3-11 for information about setting functions in the fax screen. See "application functions overview" on page 7-4 for informa...

  • Page 204

    Polling 9 cm4520 9-11 pol lin g ch ap te r 9 4 press [bulletin]. 5 enter the bulletin no. In the box following [bulletin no.]. – up to 20 digits can be specified as bulletin no.. – to correct the wrong entry, use [del.]. – if you press [c] (clear), all bulletin board nos. Will be deleted. 6 press [o...

  • Page 205

    9 polling 9-12 cm4520 pol lin g ch ap te r 9 printing a document in the bulletin board user box documents in the bulletin board user box can be printed. 1 press [box] on the control panel and press [system user box] tab. 2 press [bulletin board user box]. 3 select bulletin board user box. 4 press [p...

  • Page 206

    10 registering /setti ngs chapter 10 registering/settings.

  • Page 207

    10 registering/settings 10-2 cm4520 registering /setti ngs chapter 10 10 registering/settings 10.1 displaying the fax registration screen the procedure for displaying the fax registration screen is as follows. Displaying the fax registration screen 1 press [fax] and [utility/counter] on the control ...

  • Page 208

    Registering/settings 10 cm4520 10-3 registering /setti ngs chapter 10 10.2 registering the address book it is possible to register in the [address book] the fax number and the e-mail address of the destination to which a message is frequently sent. The [address book] registered can be used from the ...

  • Page 209

    10 registering/settings 10-4 cm4520 registering /setti ngs chapter 10 2 press [address book]. – in the utility mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [address book], enter the "1" on the keypad. 3 press [abbr. Dial]. 4 press ...

  • Page 210

    Registering/settings 10 cm4520 10-5 registering /setti ngs chapter 10 5 press [name] and then enter the name of address book. – for the operation of the entering character, see page 14-3. – the name can be up to 24 characters. – in [no.], an unused number is displayed. 6 enter the fax number of the ...

  • Page 211

    10 registering/settings 10-6 cm4520 registering /setti ngs chapter 10 7 to change the search character, press [index] and then re-register the search character. – press the search key of the search character you want to register from among [main] - [etc]. – for a destination to which a message is se...

  • Page 212

    Registering/settings 10 cm4520 10-7 registering /setti ngs chapter 10 registering the e-mail for the address book registering the e-mail address for the address book allows you to send the original scanned as the attached file of the e-mail. The file format is the tiff or pdf format. The procedure f...

  • Page 213

    10 registering/settings 10-8 cm4520 registering /setti ngs chapter 10 4 press [new]. 5 press [name] and then enter the name of address book. – for the operation of the entering character, see page 14-3. – the name can be up to 24 characters. – in [no.], an unused number is displayed. 6 press [e-mail...

  • Page 214

    Registering/settings 10 cm4520 10-9 registering /setti ngs chapter 10 you to display it at the first place in the selection of the address book. – a character at the head of the name is automatically set as the search character. 9 press [ok]. – to stop registering, press [cancel]. Registration is pe...

  • Page 215

    10 registering/settings 10-10 cm4520 registering /setti ngs chapter 10 registering the box for the address book registering the box for the address book allows you to store the scanned original in the box. The file format for storage is the tiff format. The procedure for registering the box for the ...

  • Page 216

    Registering/settings 10 cm4520 10-11 registering /setti ngs chapter 10 5 press [name] and then enter the name of address book. – for the operation of the entering character, see page 14-3. – the name can be up to 24 characters. – in [no.], an unused number is displayed. 6 press [user box name]. 7 se...

  • Page 217

    10 registering/settings 10-12 cm4520 registering /setti ngs chapter 10 9 press [ok]. – to stop registering, press [cancel]. Registration is performed and the registered destination is displayed on a list. 10 press [close]. When proceeding with the registration of the address book, go to step 4. 11 p...

  • Page 218

    Registering/settings 10 cm4520 10-13 registering /setti ngs chapter 10 changing the contents of the address book the procedure for changing the contents of the address book is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [ad...

  • Page 219

    10 registering/settings 10-14 cm4520 registering /setti ngs chapter 10 deleting the address book the procedure for deleting the address book is as follows. 0 when deleting the destination from the address book, the destination is also deleted from the group and the program. 1 see "displaying the fax...

  • Page 220

    Registering/settings 10 cm4520 10-15 registering /setti ngs chapter 10 7 press [exit] on the sub-area..

  • Page 221

    10 registering/settings 10-16 cm4520 registering /setti ngs chapter 10 10.3 registering the group several address books can be assigned to one and the same group. This feature is convenient when you often transmit the same information to many destinations simultaneously and receive from them by sequ...

  • Page 222

    Registering/settings 10 cm4520 10-17 registering /setti ngs chapter 10 registering the group the procedure for registering the group is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [group]. – in the utility mode, it is also ...

  • Page 223

    10 registering/settings 10-18 cm4520 registering /setti ngs chapter 10 4 press [name] and then enter the name of group. – for the operation of the entering character, see page 14-3. – the name can be up to 24 characters. – unregistered no. Is displayed in the [no.] field. 5 press [destination]. – up...

  • Page 224

    Registering/settings 10 cm4520 10-19 registering /setti ngs chapter 10 – search from number : destinations that have been numbered in the order of the registration are displayed every 100. Press the number key that is conformity with the number of the address book registered to display the address b...

  • Page 225

    10 registering/settings 10-20 cm4520 registering /setti ngs chapter 10 changing the group the procedure for changing the group is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [group]. – in the utility mode, it is also possib...

  • Page 226

    Registering/settings 10 cm4520 10-21 registering /setti ngs chapter 10 deleting the group the procedure for deleting the group is as follows. 0 when deleting the group, the group is also deleted from the program. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registr...

  • Page 227

    10 registering/settings 10-22 cm4520 registering /setti ngs chapter 10 10.4 registering the program a destination (fax number, user box and e-mail) to which a call is made frequently can be combined with the [scan setting] or the [comm. Setting] that is used as the standard setting before they are r...

  • Page 228

    Registering/settings 10 cm4520 10-23 registering /setti ngs chapter 10 3 select the program you want to register and then press [edit]. – display of [scan setting] and [comm. Setting] – setting value: on off not registered – display: * - (space) – if you press or in the left-hand side of [page list]...

  • Page 229

    10 registering/settings 10-24 cm4520 registering /setti ngs chapter 10 – in the case of [select from address book] being pressed : select and set a destination from among the address book and the group that have been already registered. – select a destination to be registered from [abbr. Dial], [use...

  • Page 230

    Registering/settings 10 cm4520 10-25 registering /setti ngs chapter 10 – see "registering the e-mail for the address book" on page 10-7 for entering the boxes. – see "registering the box for the address book" on page 10-10 for entering the e-mail addresses. 7 when setting [scan setting] or [comm. Se...

  • Page 231

    10 registering/settings 10-26 cm4520 registering /setti ngs chapter 10 deleting the program the procedure for deleting the program is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [program]. – in the utility mode, it is also ...

  • Page 232

    Registering/settings 10 cm4520 10-27 registering /setti ngs chapter 10 4 press [yes] in the delete confirmation screen displayed. – to stop deleting, press [no]. When proceeding with the deleting, go to step 3. 5 press [exit] on the sub-area..

  • Page 233

    10 registering/settings 10-28 cm4520 registering /setti ngs chapter 10 10.5 registering the subject and text of the e-mail as for each of the subject and the text of the e-mail, the explanation is given of the registration operation, the operation to make a change, the delete operation and the opera...

  • Page 234

    Registering/settings 10 cm4520 10-29 registering /setti ngs chapter 10 4 press [new]. 5 press [subject]. – the entry of up to 64 characters is available for [subject] of [subject/text (for e-mail)]. – in [no.], an unused number is displayed. 6 enter the subject in the screen displayed and then press...

  • Page 235

    10 registering/settings 10-30 cm4520 registering /setti ngs chapter 10 changing the subject of the e-mail the procedure for changing the subject of the e-mail is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [subject/text (fo...

  • Page 236

    Registering/settings 10 cm4520 10-31 registering /setti ngs chapter 10 – you can confirm the settings by selecting the subject and pressing [details]. 5 press [subject]. 6 change the subject in the screen displayed and then press [ok]. – for the operation of the entering character, see page 14-3. 7 ...

  • Page 237

    10 registering/settings 10-32 cm4520 registering /setti ngs chapter 10 deleting the subject of the e-mail the procedure for deleting the subject of the e-mail is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [subject/text (fo...

  • Page 238

    Registering/settings 10 cm4520 10-33 registering /setti ngs chapter 10 – you can confirm the settings by selecting the subject and pressing [details]. 5 press [yes] in the delete confirmation screen displayed. – to stop deleting, press [no]. The subject is deleted. 6 press [close]. When proceeding w...

  • Page 239

    10 registering/settings 10-34 cm4520 registering /setti ngs chapter 10 setting the default of the subject of the e-mail when sending the e-mail from the fax screen, the subject that has been set here as an default is sent to the computer. The procedure for setting the default of the subject of the e...

  • Page 240

    Registering/settings 10 cm4520 10-35 registering /setti ngs chapter 10 5 press [close]. 6 press [exit] on the sub-area..

  • Page 241

    10 registering/settings 10-36 cm4520 registering /setti ngs chapter 10 registering the text of the e-mail the procedure for registering the text of the e-mail is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [subject/text (fo...

  • Page 242

    Registering/settings 10 cm4520 10-37 registering /setti ngs chapter 10 5 press [text]. – the entry of up to 256 characters is available for [text] of [subject/text for e-mail]. – in [no.], an unused number is displayed. 6 enter the text in the screen displayed and then press [ok]. – for the operatio...

  • Page 243

    10 registering/settings 10-38 cm4520 registering /setti ngs chapter 10 changing the text of the e-mail the procedure for changing the text of the e-mail is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [subject/text (for e-ma...

  • Page 244

    Registering/settings 10 cm4520 10-39 registering /setti ngs chapter 10 – you can confirm the settings by selecting the text and pressing [details]. 5 press [text]. 6 change the text in the screen displayed and then press [ok]. – for the operation of the entering character, see page 14-3. 7 press [ok...

  • Page 245

    10 registering/settings 10-40 cm4520 registering /setti ngs chapter 10 deleting the text of the e-mail the procedure for deleting the text of the e-mail is as follows. 1 see "displaying the fax registration screen" on page 10-2, to display the fax registration screen. 2 press [subject/text (for e-ma...

  • Page 246

    Registering/settings 10 cm4520 10-41 registering /setti ngs chapter 10 – you can confirm the settings by selecting the subject and pressing [details]. 5 press [yes] in the delete confirmation screen displayed. – to stop deleting, press [no]. The text is deleted. 6 press [close]. When proceeding with...

  • Page 247

    10 registering/settings 10-42 cm4520 registering /setti ngs chapter 10 setting the default of the text of the e-mail when sending the e-mail from the fax screen, the text that has been set here as a default is sent to the computer. The procedure for setting the default of the text of the e-mail is a...

  • Page 248

    Registering/settings 10 cm4520 10-43 registering /setti ngs chapter 10 5 press [close]. 6 press [exit] on the sub-area..

  • Page 249

    10 registering/settings 10-44 cm4520 registering /setti ngs chapter 10 10.6 setting up confidential reception (f-code rx) user boxes in order to perform confidential reception, it is necessary to create a confidential rx (f-code rx) user box. Up to 20 confidential rx user boxes can be registerd. The...

  • Page 250

    Registering/settings 10 cm4520 10-45 registering /setti ngs chapter 10 4 press [public/personal user box]. 5 press [new]. 6 enter user box no., name and password. – for more information about the [index], [type] and [auto delete document], see “user’s guide (box operations)”. 7 press [fwd.]. The reg...

  • Page 251

    10 registering/settings 10-46 cm4520 registering /setti ngs chapter 10 9 press [on] to activate confidential rx. – confidential reception is possible without setting the communication password. In such a case, only notify the transmitter of the user box no.. 10 enter password for confidential recept...

  • Page 252

    Registering/settings 10 cm4520 10-47 registering /setti ngs chapter 10 scheme of the confidential communication in the confidential communication, each fax operates by the following roles. Originating station specifies a confidential user box and transmits. Receiving station opens confidential user ...

  • Page 253

    10 registering/settings 10-48 cm4520 registering /setti ngs chapter 10 10.7 setting the bulletin board the bulletin board polling transmission / reception which used the f code can be used in this machine. In order to perform the bulletin board, it is necessary to set up the bulletin board user box....

  • Page 254

    Registering/settings 10 cm4520 10-49 registering /setti ngs chapter 10 4 press [bulletin board user box]. 5 press [new]. 6 enter [user box no.], [name] and [password]. – the box name can be up to 20 characters. – enter the alphanumeric up to 8 digits. – for more information about the [type], see “us...

  • Page 255

    10 registering/settings 10-50 cm4520 registering /setti ngs chapter 10 8 select the time period you wish to keep the document in the bulletin board user box. – for more information about the [auto delete document], see “user’s guide (box operations)”. 9 press [ok]. 10 press [close]. The registration...

  • Page 256

    Registering/settings 10 cm4520 10-51 registering /setti ngs chapter 10 10.8 setting the relay user box with this machine, the relay rx function using the f code can be used. To use this machine as an intermediate relay station, the [relay rx] should be set to on in the function on/off setting in the...

  • Page 257

    10 registering/settings 10-52 cm4520 registering /setti ngs chapter 10 3 press [user box]. 4 press [relay user box]. 5 press [new]. 6 enter [user box no.], [name], [relay dest.] and [relay tx password]..

  • Page 258

    Registering/settings 10 cm4520 10-53 registering /setti ngs chapter 10 – the [name] can be up to 20 characters. – by pressing the [relay dest.], groups which have been set in advance can be specified. – [relay tx password] can contain any number between 0 and 9, "*" and "#". 7 press [ok]. 8 press [c...

  • Page 259

    10 registering/settings 10-54 cm4520 registering /setti ngs chapter 10 10.9 setting the memory rx user box when [memory rx] is set as [on] by the utility mode, a receiving document is saved in the memory rx user box. ! Detail for the printing method of memory rx user box, see "memory reception" (p. ...

  • Page 260

    11 uti lity m ode chapter 11 utility mode.

  • Page 261

    11 utility mode 11-2 cm4520 uti lity m ode chapter 11 11 utility mode 11.1 utility mode screen a utility mode should be designated to manage this machine. It is recom- mended that a specific person be authorized as utility mode to prevent con- fusion. The procedures for entering in and exiting the u...

  • Page 262

    Utility mode 11 cm4520 11-3 uti lity m ode chapter 11 11.1.3 entering administrator setting entering administrator setting 1 press [fax] and press [utility/counter] on the control panel. 2 press [administrator setting]. 3 enter the password and press [ok]. ! Detail the password for the administrator...

  • Page 263

    11 utility mode 11-4 cm4520 uti lity m ode chapter 11 11.1.4 exiting from administrator setting exiting from administrator setting 1 press [exit] on the sub-area..

  • Page 264

    Utility mode 11 cm4520 11-5 uti lity m ode chapter 11 11.2 fax utility mode list – the fax utility mode includes the following items. – * indicates factory default setting. 11.2.1 user setting >> display setting >> fax basic screen default setting – set the initial condition of the fax screen. (page...

  • Page 265

    11 utility mode 11-6 cm4520 uti lity m ode chapter 11 11.2.4 administrator setting >> system setting >> power save setting>> entering power save mode (fax) set the entering power save mode (fax). (page 11-20) – 11.2.5 administrator setting >> system setting >> output setting >> print/fax output sett...

  • Page 266

    Utility mode 11 cm4520 11-7 uti lity m ode chapter 11 11.2.8 administrator setting >> fax setting >> header/footer position – set the method of specifying the sender information and the reception information. (page 11-29) – – *1 the setting value is different depending on the country. – *2 the displ...

  • Page 267

    11 utility mode 11-8 cm4520 uti lity m ode chapter 11 – *1 the displays are different depending on the country. *2 the setting value is different depending on the country..

  • Page 268

    Utility mode 11 cm4520 11-9 uti lity m ode chapter 11 11.2.10administrator setting >> fax setting >> tx/rx setting – sets the print method at the transmission/reception mode. (page 11-35) – *1 : the displays are different depending on the country. *2 : to make the setting of [print paper size] enabl...

  • Page 269

    11 utility mode 11-10 cm4520 uti lity m ode chapter 11 11.2.11administrator setting >> fax setting >> function setting – turns on/off transmission/reception functions. (page 11-38) – item description available value fu nct ion on/off se ttin g f-code tx for details, see "turning on/off transmission/...

  • Page 270

    Utility mode 11 cm4520 11-11 uti lity m ode chapter 11 11.2.12administrator setting >> fax setting >> pbx cn set – sets the connection method of the pbx line. (page 11-58) – 11.2.13administrator setting >> fax setting >> report settings sets the method to print a report. (page 11-60) – – * indicates...

  • Page 271

    11 utility mode 11-12 cm4520 uti lity m ode chapter 11 11.2.14administrator setting >> fax setting >> job settings list ! Detail – for details, page 12-49. 11.2.15administrator setting >> system connection>> prefix / suffix auto setting ! Detail – for details, page 11-63. 11.2.16administrator settin...

  • Page 272

    Utility mode 11 cm4520 11-13 uti lity m ode chapter 11 11.2.17administrator setting >> security setting >>security de- tails>>restrict fax tx disable the functions for fax transmission. (page 11-74) – item description available value restrict fax tx all the functions for the fax trans- mission are d...

  • Page 273

    11 utility mode 11-14 cm4520 uti lity m ode chapter 11 11.3 fax basic screen default setting set the initial condition of the fax screen. – – * indicates factory default setting. Fax basic screen default setting 1 open the user setting screen (see "entering user setting" on page 11-2). 2 press [disp...

  • Page 274

    Utility mode 11 cm4520 11-15 uti lity m ode chapter 11 3 press [fax basic screen default setting]. 4 select the item you wish to set. – to close the utility mode screen, press [exit] in the sub-area. 5 select the parameter you wish to set. 6 press [close]. – the value of the parameter is changed. 7 ...

  • Page 275

    11 utility mode 11-16 cm4520 uti lity m ode chapter 11 11.4 fax active screen set the message in transmission if it is displayed on the screen or not. – – * indicates factory default setting. Fax active screen 1 open the user setting screen (see "entering user setting" on page 11-2). 2 press [displa...

  • Page 276

    Utility mode 11 cm4520 11-17 uti lity m ode chapter 11 4 select [transmission display] or [receipt display]. – to close the utility mode screen, press [exit] in the sub-area. 5 select the parameter you wish to set. 6 press [close]. – the value of the parameter is changed. 7 press [exit] on the sub-a...

  • Page 277

    11 utility mode 11-18 cm4520 uti lity m ode chapter 11 11.5 initial setting set the default of the fax function. – it is possible to set a fax function that is selected when the main power is turned on or when [reset] is pressed. – for this setting, display the fax screen and press the [utility/coun...

  • Page 278

    Utility mode 11 cm4520 11-19 uti lity m ode chapter 11 3 press [factory default]. And then press [ok]. – when you want to stop the setting, press [cancel]. 4 press [close]. – the value of the parameter is changed. 5 press [exit] on the sub-area..

  • Page 279

    11 utility mode 11-20 cm4520 uti lity m ode chapter 11 11.6 entering power save mode (fax) set the entering power save mode (fax). – – * indicates factory default setting. Entering power save mode (fax) 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 pr...

  • Page 280

    Utility mode 11 cm4520 11-21 uti lity m ode chapter 11 4 press [entering power save mode (fax)]. 5 select the parameter you wish to set. 6 press [close]. – the value of the parameter is changed. 7 press [exit] on the sub-area..

  • Page 281

    11 utility mode 11-22 cm4520 uti lity m ode chapter 11 11.7 print/fax output settings set the printing method of the document received. * indicates factory default setting. Print/fax output settings 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press ...

  • Page 282

    Utility mode 11 cm4520 11-23 uti lity m ode chapter 11 4 press [print/fax output settings]. 5 select the printing method. – batch print: printing is started after all documents are received. – page print: printing is made each time a page of document is re- ceived. – when the [duplex print (rx)] is ...

  • Page 283

    11 utility mode 11-24 cm4520 uti lity m ode chapter 11 11.8 restrict fax broadcasting transmitting the fax to multiple destinations is prohibited. – – * indicates factory default setting. Print/fax output settings 1 open the administrator setting screen (see "entering administrator setting" on page ...

  • Page 284

    Utility mode 11 cm4520 11-25 uti lity m ode chapter 11 4 press [restrict operation setting]. 5 press [restrict fax broadcasting] and select [on]. 6 press [close]. – the value of the parameter is changed. 7 press [exit] on the sub-area..

  • Page 285

    11 utility mode 11-26 cm4520 uti lity m ode chapter 11 11.9 header information register the sender name and the fax id. Header information 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending o...

  • Page 286

    Utility mode 11 cm4520 11-27 uti lity m ode chapter 11 3 press [header information]. 4 press [sender name]. –name input screen appears. 5 enter the sender name and press [ok]. – see "entering text" on page 14-3 for more information. 6 enter the sender fax number by using keypad, +, space, or . – +: ...

  • Page 287

    11 utility mode 11-28 cm4520 uti lity m ode chapter 11 8 with a list selected that you want to register, press [edit]. In the character input screen, enter the name of a sender that you want to register and press [ok]. – the registration of up to 20 names of senders is available. – the name of a sen...

  • Page 288

    Utility mode 11 cm4520 11-29 uti lity m ode chapter 11 11.10 header/footer position you may select this printing feature to be on or off. This feature identifies the originating station and the time of reception. If you select on, you may also choose to print this information. * indicates factory de...

  • Page 289

    11 utility mode 11-30 cm4520 uti lity m ode chapter 11 header/footer position 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional settings. – in the utility mode, it is also po...

  • Page 290

    Utility mode 11 cm4520 11-31 uti lity m ode chapter 11 – the displays are different depending on the country. 5 select the parameter you wish to set. 6 press [close]. The value of the parameter is changed. 7 press [exit] on the sub-area..

  • Page 291

    11 utility mode 11-32 cm4520 uti lity m ode chapter 11 11.11 telephone line settings these are the options on line parameters that you can make a choice. – – *1 the displays are different depending on the country. *2 the setting value is different depending on the country. – * indicates factory defa...

  • Page 292

    Utility mode 11 cm4520 11-33 uti lity m ode chapter 11 telephone line settings 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional settings. – in the utility mode, it is also p...

  • Page 293

    11 utility mode 11-34 cm4520 uti lity m ode chapter 11 4 select the item you wish to set. – use or to go to the next or previous screen. – when you want to stop the setting, press [exit] in the sub-area. 5 select the parameter you wish to set. – to change [line monitor sound volume], press [line mon...

  • Page 294

    Utility mode 11 cm4520 11-35 uti lity m ode chapter 11 11.12 tx/rx setting these are the options on the defaults of transmission and reception modes. – – * indicates factory default setting. *1 : the displays are different depending on the country. *2 : to make the setting of [print paper size] enab...

  • Page 295

    11 utility mode 11-36 cm4520 uti lity m ode chapter 11 *4 : when [min. Reduction for rx print] is set to [x1.0], [print paper selection] and [tray selection for rx print] are set to [auto]. [print separate fax pages] is turned to [off]. Tx/rx setting 1 open the administrator setting screen (see "ent...

  • Page 296

    Utility mode 11 cm4520 11-37 uti lity m ode chapter 11 4 select the item you wish to set. – use or to go to the next or previous screen. – to close the utility mode screen, press [exit] in the sub-area. 5 select the parameter you wish to set. 6 press [close]. The value of the parameter is changed. 7...

  • Page 297

    11 utility mode 11-38 cm4520 uti lity m ode chapter 11 11.13 function setting – you can turn on or off the transmission/reception functions individually. 11.13.1function on/off setting – select on or off for each function. – – * indicates factory default setting. Turning on/off transmission/receptio...

  • Page 298

    Utility mode 11 cm4520 11-39 uti lity m ode chapter 11 – in the utility mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [fax setting], enter 8 through the numeric keypad. 3 press [function setting]. 4 press [function on/off setting]. ...

  • Page 299

    11 utility mode 11-40 cm4520 uti lity m ode chapter 11 6 select the parameter you wish to set. 7 press [close]. – the value of the parameter is changed. 8 press [exit] on the sub-area..

  • Page 300

    Utility mode 11 cm4520 11-41 uti lity m ode chapter 11 11.13.2memory rx – you can enable or disable unconditional memory reception, which means to receive documents and store in memory so that you can print them later. – when set to on, set the password within 8 digits that is used while in the prin...

  • Page 301

    11 utility mode 11-42 cm4520 uti lity m ode chapter 11 3 press [function setting]. 4 press [memory rx]. 5 press [on] and fill the [password] box with the password (8 digits) needed to print out the document received. – the password is a number of up to 8 digits. – if you press [c] (clear) the inform...

  • Page 302

    Utility mode 11 cm4520 11-43 uti lity m ode chapter 11 11.13.3closed network rx – the closed area reception function can be enabled or disabled. – when set to on, set the password used for the closed network rx by 4 digits. – closed area reception means that your fk-502 will receive the incoming dat...

  • Page 303

    11 utility mode 11-44 cm4520 uti lity m ode chapter 11 3 press [function setting]. 4 press [closed network rx]. 5 press [on] and fill the [password] box with the password needed to print out the document received. – the password is a number of up to 4 digits. – if you press [c] (clear) the informati...

  • Page 304

    Utility mode 11 cm4520 11-45 uti lity m ode chapter 11 11.13.4forward tx setting – the fax transfer function can be enabled or disabled. If this function is enabled, the data received will be transferred to a certain station determined in advance. – – * indicates factory default setting. ! Detail – ...

  • Page 305

    11 utility mode 11-46 cm4520 uti lity m ode chapter 11 3 press [function setting]. 4 press [forward tx setting]. 5 select [forward & print] or [forward & print (if tx fails)]. – off: the received document is not transferred. – forward & print: the received document is transferred and printed by this...

  • Page 306

    Utility mode 11 cm4520 11-47 uti lity m ode chapter 11 6 enter in [forward dest.] the fax number of the other party to which a document received is forwarded. – with the fax multi line installed, [select line] can be also used. – you can enter up to 38 digits in the [forward dest.] box. – you can us...

  • Page 307

    11 utility mode 11-48 cm4520 uti lity m ode chapter 11 11.13.5incomplete tx hold – documents which could not be transmitted by the auto redial function because of a communication error or busy remote station is saved temporarily in the re-tx user box. – – * indicates factory default setting. Setting...

  • Page 308

    Utility mode 11 cm4520 11-49 uti lity m ode chapter 11 4 press [incomplete tx hold]. 5 turn the incomplete tx hold to [on] and specify the incomplete tx hold time. – when you want to stop the setting, press [cancel]. 6 press [ok] and then [close]. –the setting is changed and you return to the utilit...

  • Page 309

    11 utility mode 11-50 cm4520 uti lity m ode chapter 11 11.13.6pc-fax rx setting – the following discusses how to switch the pc-fax rx feature on/off. – when set to on, set the box as a location to which the output is made. – the pc-fax rx feature offers a procedure for saving files containing receiv...

  • Page 310

    Utility mode 11 cm4520 11-51 uti lity m ode chapter 11 pc-fax rx setting 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional settings. – in the utility mode, it is also possibl...

  • Page 311

    11 utility mode 11-52 cm4520 uti lity m ode chapter 11 5 select [on] for [receive into user box]. – the displays are different depending on the country. – off: the pc-fax rx feature is not available. – on: the pc-fax rx feature is made when either of the fax number and the pc-fax number is received,...

  • Page 312

    Utility mode 11 cm4520 11-53 uti lity m ode chapter 11 11.13.7tsi user box setting – set up whether to use or not the tsi user box setting function. When using this function, register where the tsi reception is to be allocated. – transmit the document received with the fax id (tsi) of the transmitte...

  • Page 313

    11 utility mode 11-54 cm4520 uti lity m ode chapter 11 ! Detail – setting the tsi user box setting to on makes it impossible to select the memory rx, forward tx setting and pc-fax rx setting option. – the receive & print is effective only when the distribution is made to the e-mail/ftp/smb..

  • Page 314

    Utility mode 11 cm4520 11-55 uti lity m ode chapter 11 allocate received originals for each fax sender 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional settings. – in the ut...

  • Page 315

    11 utility mode 11-56 cm4520 uti lity m ode chapter 11 5 press [on] to set up the tsi user box setting function. 6 select the action when unregistered tsi information is received by [action when tsi user box is not set]. – [automatically print] prints the received document. – [memory rx user box] sa...

  • Page 316

    Utility mode 11 cm4520 11-57 uti lity m ode chapter 11 10 use numeric keypad, [+], [space], or to input fax id in [sender (tsi)] box. – + inputs +. – space inputs a space. – moves the cursor to left. – moves the cursor to right. – delete characters on the position of the cursor are deleted one by on...

  • Page 317

    11 utility mode 11-58 cm4520 uti lity m ode chapter 11 11.14 pbx (private branch exchange) cn set these are the options on pbx that you can choose. * indicates factory default setting. Pbx (private branch exchange) connection mode options 1 open the administrator setting screen (see "entering admini...

  • Page 318

    Utility mode 11 cm4520 11-59 uti lity m ode chapter 11 3 press [pbx cn set]. 4 select [on] for pbx cn mode set. 5 use the keypad to enter the outside line code. – if you press [c] (clear) the information you have entered will be deleted. – when you want to stop the setting, press [cancel]. 6 press [...

  • Page 319

    11 utility mode 11-60 cm4520 uti lity m ode chapter 11 11.15 report settings you may select the report settings to be on or off. This settings prints the reports of communication management, communication result and reserva- tion. If on is selected, the manner of printing may also be selected. – – *...

  • Page 320

    Utility mode 11 cm4520 11-61 uti lity m ode chapter 11 report settings 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional settings. – in the utility mode, it is also possible ...

  • Page 321

    11 utility mode 11-62 cm4520 uti lity m ode chapter 11 4 select the report you wish to set. – use or to go to the next or previous screen. – to close the utility mode screen, press [exit] in the sub-area. 5 select the item you wish to set. 6 press [close]. The value of the parameter is changed. 7 pr...

  • Page 322

    Utility mode 11 cm4520 11-63 uti lity m ode chapter 11 11.16 prefix/suffix auto setting (north american users only) – with this function, e-mail can be transmitted by the same operation as usual fax transmission. – prefix and suffix are automatically attached to the fax number specified as the addre...

  • Page 323

    11 utility mode 11-64 cm4520 uti lity m ode chapter 11 11.16.2transmission using [prefix/suffix auto setting] – e-mail can be transmitted in the same operation as usual fax transmission. – see "transmission" on page 3-2 for more information on the fax transmission method. – restrictions when the [pr...

  • Page 324

    Utility mode 11 cm4520 11-65 uti lity m ode chapter 11 11.17 set the multi lines setting – set the items for the additional line. 2 note – multi lines setting can be set only when the fax multi line is installed. Telephone line setting – set the parameter for the additional line. – – * indicates fac...

  • Page 325

    11 utility mode 11-66 cm4520 uti lity m ode chapter 11 – in the utility mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [fax setting], enter 8 through the numeric keypad. 3 press [multi lines setting]. 4 press [telephone line setting]...

  • Page 326

    Utility mode 11 cm4520 11-67 uti lity m ode chapter 11 8 press [exit] on the sub-area..

  • Page 327

    11 utility mode 11-68 cm4520 uti lity m ode chapter 11 function setting – set the functions of the additional line. – – * indicates factory default setting. 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be dis...

  • Page 328

    Utility mode 11 cm4520 11-69 uti lity m ode chapter 11 4 press [function setting]. – to close the utility mode screen, press [exit] in the sub-area. 5 select the item you wish to set. 6 select the parameter you wish to set. 7 press [close]. The value of the parameter is changed. 8 press [exit] on th...

  • Page 329

    11 utility mode 11-70 cm4520 uti lity m ode chapter 11 multi lines setting – set the transmission method for the line 2 setting. – – * indicates factory default setting. 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items m...

  • Page 330

    Utility mode 11 cm4520 11-71 uti lity m ode chapter 11 4 press [multi lines setting]. – to close the utility mode screen, press [exit] in the sub-area. 5 select the parameter you wish to set. 6 press [ok]. The value of the parameter is changed. 7 press [exit] on the sub-area..

  • Page 331

    11 utility mode 11-72 cm4520 uti lity m ode chapter 11 sender fax no. – set the fax id for the line 2 (additional line). – 1 open the administrator setting screen (see "entering administrator setting" on page 11-3). 2 press [fax setting]. – some items may not be displayed depending on the optional s...

  • Page 332

    Utility mode 11 cm4520 11-73 uti lity m ode chapter 11 4 press [sender fax no.]. – to close the utility mode screen, press [exit] in the sub-area. 5 enter the sender fax no. By using keypad, +, space, or . – +: represents “+”. – space: represents a space. – moves the cursor to the left. – moves the ...

  • Page 333

    11 utility mode 11-74 cm4520 uti lity m ode chapter 11 11.18 restrict fax tx – all the functions for the fax transmission are disabled so that any operation from the fax button on the control panel is not accepted. – – * indicates factory default setting. Setting up restrict fax tx 1 open the admini...

  • Page 334

    Utility mode 11 cm4520 11-75 uti lity m ode chapter 11 4 press . – to close the utility mode screen, press [exit] in the sub-area. 5 press [restrict fax tx]. 6 select the parameter you wish to set. 7 press [close]. The value of the parameter is changed. 8 press [exit] on the sub-area..

  • Page 335

    Uti lity m ode chapter 11.

  • Page 336

    12 expl anatio n of repo rts and lists chapter 12 explanation of reports and lists.

  • Page 337

    12 explanation of reports and lists 12-2 cm4520 expl anatio n of repo rts and lists chapter 12 12 explanation of reports and lists 12.1 types of reports and lists the following types of reports and lists can be printed with the this machine. 12.1.1 reports reports consist of those that are printed o...

  • Page 338

    Explanation of reports and lists 12 cm4520 12-3 expl anatio n of repo rts and lists chapter 12 12.1.2 lists lists can be instructed to be printed out as necessary. An address polling rx re- served report if the timer reservation tx report is set to on in the administra- tor setting of the utility mo...

  • Page 339

    12 explanation of reports and lists 12-4 cm4520 expl anatio n of repo rts and lists chapter 12 12.2 activity report the activity report is a report that contains a record of transmissions and receptions. Communications for a total of 100 transmissions and receptions are recorded on separate pages fo...

  • Page 340

    Explanation of reports and lists 12 cm4520 12-5 expl anatio n of repo rts and lists chapter 12 – when the optional fax multi line has been installed, a list of current jobs can be displayed for each line on the current jobs screen of fax tx. To display the list of current jobs of the line 1, press [...

  • Page 341

    12 explanation of reports and lists 12-6 cm4520 expl anatio n of repo rts and lists chapter 12 * the actual reports may be different from the reports in this manual. No.: serial numbers are assigned to each transmission and reception. Destination: the following is shown. • destination name when dest...

  • Page 342

    Explanation of reports and lists 12 cm4520 12-7 expl anatio n of repo rts and lists chapter 12 ! Detail some items may not be indicated depending on the optional settings. Result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switc...

  • Page 343

    12 explanation of reports and lists 12-8 cm4520 expl anatio n of repo rts and lists chapter 12 12.3 tx report 12.3.1 manual printout the tx result report check screen appears at the transmission if [on] is selected at [report settings]-[tx report] by the utility mode. Press [yes] to print the tx res...

  • Page 344

    Explanation of reports and lists 12 cm4520 12-9 expl anatio n of repo rts and lists chapter 12 prints: the number of pages transmitted is shown. In the case of memory transmission, the number of pages able to be transmitted and the total number of pages are shown in the form of a fraction. Result: o...

  • Page 345

    12 explanation of reports and lists 12-10 cm4520 expl anatio n of repo rts and lists chapter 12 12.4 polling tx report this report is printed out automatically following polling transmission of a document registered for the polling tx user box. Automatic printout can be set to [on] or [off] with [tx...

  • Page 346

    Explanation of reports and lists 12 cm4520 12-11 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 347

    12 explanation of reports and lists 12-12 cm4520 expl anatio n of repo rts and lists chapter 12 12.5 polling rx report this report is printed out automatically when polling is received. Automatic printout can be set to [on] or [off] with [tx report] at [report settings] of utility mode. For details,...

  • Page 348

    Explanation of reports and lists 12 cm4520 12-13 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 349

    12 explanation of reports and lists 12-14 cm4520 expl anatio n of repo rts and lists chapter 12 12.6 broadcast report this report is printed out automatically at completion of a sequential multi- station transmission. Automatic printout can be set to [on] or [off] with [sequential tx report] at [rep...

  • Page 350

    Explanation of reports and lists 12 cm4520 12-15 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 351

    12 explanation of reports and lists 12-16 cm4520 expl anatio n of repo rts and lists chapter 12 12.7 sequence polling reception report the result of polling to multiple destinations is printed out automatically. Automatic printout can be set to [on] or [off] with [sequential tx report] at [report se...

  • Page 352

    Explanation of reports and lists 12 cm4520 12-17 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 353

    12 explanation of reports and lists 12-18 cm4520 expl anatio n of repo rts and lists chapter 12 12.8 reservation communication report this report is printed out automatically when timer transmission is designated. Automatic printout can be set to [on] or [off] with [timer reservation tx report] at [...

  • Page 354

    Explanation of reports and lists 12 cm4520 12-19 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 355

    12 explanation of reports and lists 12-20 cm4520 expl anatio n of repo rts and lists chapter 12 12.9 reservation polling tx report the report is printed out automatically when a polling transmission is reserved. Automatic printout can be set to [on] or [off] with [timer reservation tx report] at [re...

  • Page 356

    Explanation of reports and lists 12 cm4520 12-21 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 357

    12 explanation of reports and lists 12-22 cm4520 expl anatio n of repo rts and lists chapter 12 12.10 broadcast reserved report this report is printed out automatically when a sequential multi-station transmission has been reserved. Automatic printout can be set to [on] or [off] with [timer reservat...

  • Page 358

    Explanation of reports and lists 12 cm4520 12-23 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 359

    12 explanation of reports and lists 12-24 cm4520 expl anatio n of repo rts and lists chapter 12 12.11 an address polling rx reserved report this report is printed out automatically when polling is reserved to one destination. Automatic printout can be set to [on] or [off] with [timer reservation tx ...

  • Page 360

    Explanation of reports and lists 12 cm4520 12-25 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 361

    12 explanation of reports and lists 12-26 cm4520 expl anatio n of repo rts and lists chapter 12 12.12 sequence polling rx reservation report this report is printed out automatically when polling is reserved to multiple destinations. Automatic printout can be set to [on] or [off] with [timer reservat...

  • Page 362

    Explanation of reports and lists 12 cm4520 12-27 expl anatio n of repo rts and lists chapter 12 note: any of the following remarks may be shown. L1: main circuit l2: sub circuit tmr: timer communication pol: polling org: original size set fme: frame erase mix: mixed size original call: telephone csr...

  • Page 363

    12 explanation of reports and lists 12-28 cm4520 expl anatio n of repo rts and lists chapter 12 12.13 confidential rx report this report is printed out automatically following restricted access reception. Automatic printout can be set to [on] or [off] with [confidential rx report] at [report setting...

  • Page 364

    Explanation of reports and lists 12 cm4520 12-29 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 365

    12 explanation of reports and lists 12-30 cm4520 expl anatio n of repo rts and lists chapter 12 12.14 bulletin tx report this report is printed out automatically following polling transmission of a document registered for the bulletin board user box. Automatic printout can be set to [on] or [off] wi...

  • Page 366

    Explanation of reports and lists 12 cm4520 12-31 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 367

    12 explanation of reports and lists 12-32 cm4520 expl anatio n of repo rts and lists chapter 12 12.15 relay tx result report this report is printed out automatically when a document for which relay has been requested is distributed to members of a group as a relay station. Automatic printout can be ...

  • Page 368

    Explanation of reports and lists 12 cm4520 12-33 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 369

    12 explanation of reports and lists 12-34 cm4520 expl anatio n of repo rts and lists chapter 12 12.16 relay request rx report this report is printed out automatically when relay is requested. Automatic printout can be set to [on] or [off] with [relay request rx report] at [report settings] of utilit...

  • Page 370

    Explanation of reports and lists 12 cm4520 12-35 expl anatio n of repo rts and lists chapter 12 result: ok shown when communication ended normally. S-ok shown when communication was stopped. Pw-off shown when the power switch is turned off. Tel shown when there has been an incoming tele- phone call....

  • Page 371

    12 explanation of reports and lists 12-36 cm4520 expl anatio n of repo rts and lists chapter 12 12.17 pc-fax tx error report this report is printed out automatically when pc-fax tx records an error. Automatic printout can be set to [on] or [off] with [pc-fax tx error report] at [report settings] of ...

  • Page 372

    Explanation of reports and lists 12 cm4520 12-37 expl anatio n of repo rts and lists chapter 12 12.18 address book list address book list 1 press [fax] and press [utility/counter] on the control panel. 2 press [administrator setting]. 3 enter the password and press [ok]. – the password for the admin...

  • Page 373

    12 explanation of reports and lists 12-38 cm4520 expl anatio n of repo rts and lists chapter 12 7 enter through the keypad the range of the registration number you want to print out in [registration no.] and select [e-mail], [user box] or [fax] for [destination type]. – the specification can be made...

  • Page 374

    Explanation of reports and lists 12 cm4520 12-39 expl anatio n of repo rts and lists chapter 12 how to see the address book list * the actual reports may be different from the reports in this manual. No.: abbreviated dialing number. Name: registration name. Dial number: registration fax number for a...

  • Page 375

    12 explanation of reports and lists 12-40 cm4520 expl anatio n of repo rts and lists chapter 12 12.19 group address list group address list 1 press [fax] and press [utility/counter] on the control panel. 2 press [administrator setting]. 3 enter the password and press [ok]. – the password for the adm...

  • Page 376

    Explanation of reports and lists 12 cm4520 12-41 expl anatio n of repo rts and lists chapter 12 7 enter through the keypad the range of the registration number you want to print out in [registration no.]. – the specification can be made up to 20. – pressing moves the cursor to the left and pressing ...

  • Page 377

    12 explanation of reports and lists 12-42 cm4520 expl anatio n of repo rts and lists chapter 12 how to see the group address list * the actual reports may be different from the reports in this manual. No.: registration group number. Name: registration group name. Addr. No.: abbreviated dialing numbe...

  • Page 378

    Explanation of reports and lists 12 cm4520 12-43 expl anatio n of repo rts and lists chapter 12 12.20 program list program list 1 press [fax] and press [utility/counter] on the control panel. 2 press [administrator setting]. 3 enter the password and press [ok]. – the password for the administrator c...

  • Page 379

    12 explanation of reports and lists 12-44 cm4520 expl anatio n of repo rts and lists chapter 12 7 enter the range of the registration no. To be printed in [registration no.] from the keypad and select either [abbr. Dial], [group no.] or [direct input]. – by selecting [direct input], you can specify ...

  • Page 380

    Explanation of reports and lists 12 cm4520 12-45 expl anatio n of repo rts and lists chapter 12 how to see the program list * the actual reports may be different from the reports in this manual. No.: registration program number. Name: registration name. Address book: address book number. Item: funct...

  • Page 381

    12 explanation of reports and lists 12-46 cm4520 expl anatio n of repo rts and lists chapter 12 12.21 e-mail subject/text list the list of the subject/text of e-mail registered can be printed. E-mail subject/text list 1 press [fax] and press [utility/counter] on the control panel. 2 press [administr...

  • Page 382

    Explanation of reports and lists 12 cm4520 12-47 expl anatio n of repo rts and lists chapter 12 7 select tray to print. 8 press [start]. The e-mail subject/title list is printed out. ! Detail when no necessary paper is set in the paper tray, [start] flashes in red. On an occasion like this, [start] ...

  • Page 383

    12 explanation of reports and lists 12-48 cm4520 expl anatio n of repo rts and lists chapter 12 how to see the subject/text list title list no.: registration number. Subject: subject registered for the subject/text (for e- mail). Text list no.: registration number. Text: text registered for the subj...

  • Page 384

    Explanation of reports and lists 12 cm4520 12-49 expl anatio n of repo rts and lists chapter 12 12.22 fax setting list the set value list of the fax set up into this machine can be printed. Fax setting list 1 press [fax] and press [utility/counter] on the control panel. 2 press [administrator settin...

  • Page 385

    12 explanation of reports and lists 12-50 cm4520 expl anatio n of repo rts and lists chapter 12 6 select tray to print. 7 press [start]. The fax settings list is printed out. ! Detail when no necessary paper is set in the paper tray, [start] flashes in red. On an occasion like this, [start] cannot b...

  • Page 386

    Explanation of reports and lists 12 cm4520 12-51 expl anatio n of repo rts and lists chapter 12 how to see the fax setting list * the actual reports may be different from the reports in this manual. Item: item of utility mode. Setting: setting status..

  • Page 387

    12 explanation of reports and lists 12-52 cm4520 expl anatio n of repo rts and lists chapter 12 * the actual reports may be different from the reports in this manual. 12.22.1relay list * the actual reports may be different from the reports in this manual. No.: the box number of the relay user box. G...

  • Page 388

    Explanation of reports and lists 12 cm4520 12-53 expl anatio n of repo rts and lists chapter 12 12.22.2confidential/bulletin list * the actual reports may be different from the reports in this manual. No.: box number registered with confidential / bulletin board. Name: registered name. Password: con...

  • Page 389

    12 explanation of reports and lists 12-54 cm4520 expl anatio n of repo rts and lists chapter 12 12.22.3sender (tsi) rx box * the actual reports may be different from the reports in this manual. No.: the registration number of the sender (tsi) rx. Sender (tsi): the registered sender information. Forw...

  • Page 390

    13 w eb conn ection chapter 13 web connection.

  • Page 391

    13 web connection 13-2 cm4520 w eb conn ection chapter 13 13 web connection 13.1 items that can be specified using web connection web connection is a device management utility supported by the http server built into the device. Using a web browser on a computer connected to the network, machine sett...

  • Page 392

    Web connection 13 cm4520 13-3 w eb conn ection chapter 13 accessing web connection web connection can be accessed directly from a web browser. 1 start the web browser. 2 in the address bar, type the ip address of this machine, and then press the [enter] key. – http:/// e.G. : when ip address of the ...

  • Page 393

    13 web connection 13-4 cm4520 w eb conn ection chapter 13 no. Item description 1 océ logo click the logo to go to the océweb site at the follow- ing url. Http://oce.Com/ 2 web connection logo click the logo to display the version information of web connection. 3 login mode displays the current login...

  • Page 394

    Web connection 13 cm4520 13-5 w eb conn ection chapter 13 13.1.2 web browser cache the newest information may not appear in the web connection pages because older versions of pages are saved in the cache for the web browser. In addition, the following problems may occur when the cache is used. When ...

  • Page 395

    13 web connection 13-6 cm4520 w eb conn ection chapter 13 13.2 logging on and logging off when web connection is accessed, the page for a public user appears. In order to log on as a registered user or an administrator when user authentication is performed, it is necessary to log off first, then log...

  • Page 396

    Web connection 13 cm4520 13-7 w eb conn ection chapter 13 – the user is logged off, and the login page appears..

  • Page 397

    13 web connection 13-8 cm4520 w eb conn ection chapter 13 logging on to user mode (public user) there are two procedures for logging on to user mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. 1 in the login page, select [pu...

  • Page 398

    Web connection 13 cm4520 13-9 w eb conn ection chapter 13 logging on to user mode (registered user/box administrator) there are two procedures for logging on to user mode: one for a registered user and one for a public user. The following procedure describes how to perform user authentication and lo...

  • Page 399

    13 web connection 13-10 cm4520 w eb conn ection chapter 13 – the user mode page appears..

  • Page 400

    Web connection 13 cm4520 13-11 w eb conn ection chapter 13 logging on to administrator mode in order to specify system and network settings, log on to administrator mode. 0 when logged on to administrator mode, the control panel of this machine is locked and cannot be used. 0 depending on the status...

  • Page 401

    13 web connection 13-12 cm4520 w eb conn ection chapter 13 2 type in the password for the machine’s administrator, and then click [ok]. – the administrator mode page appears..

  • Page 402

    Web connection 13 cm4520 13-13 w eb conn ection chapter 13 13.3 address book new destinations can be registered for the fax/scanning functions. The scan tab appears only when registrations by users are permitted. To register new destinations 1 click [scan] tab and then select [address book]. 2 click...

  • Page 403

    13 web connection 13-14 cm4520 w eb conn ection chapter 13 5 click [ok.] registration is performed. When [e-mail] is selected name enter the name of the destination (up to 24 characters). Index select the search word for searching destinations. E-mail address enter the destination e-mail address (up...

  • Page 404

    Web connection 13 cm4520 13-15 w eb conn ection chapter 13 editing abbreviated destinations 1 click [scan] tab and then select [address book]. 2 click of the address you want to change. 3 a setting edit page appears and the settings can be changed. – the items are the same as those used in registrat...

  • Page 405

    13 web connection 13-16 cm4520 w eb conn ection chapter 13 deleting the address book 1 click [scan] tab and then select [address book]. 2 click of the address you want to delete. 3 to delete, click the [ok]. 4 click [ok]. An address is deleted..

  • Page 406

    Web connection 13 cm4520 13-17 w eb conn ection chapter 13 13.4 group multiple destinations registered in the address book can be registered as a group. To register group 1 click the scan tab, and then click [group]. 2 click [new registration]. 3 select [store fax], and then click [next]..

  • Page 407

    13 web connection 13-18 cm4520 w eb conn ection chapter 13 4 enter the name. 5 for each transmission mode, select the destinations. – select the send mode. – click . 6 select the desired destinations to be registered to the group from the address book list, and click [apply]. 7 click [ok]. Registrat...

  • Page 408

    Web connection 13 cm4520 13-19 w eb conn ection chapter 13 13.5 program registration transmission conditions and an address can be registered as a program. To register program 1 click the scan tab, and then click [program]. 2 click [new registration]. 3 select the transmission mode, and then click [...

  • Page 409

    13 web connection 13-20 cm4520 w eb conn ection chapter 13 4 enter the settings and click [apply]. 5 click [ok]. Registration is performed..

  • Page 410

    Web connection 13 cm4520 13-21 w eb conn ection chapter 13 when "abbr. Dial (store fax)" is selected no. Enter the registration number. Name enter the registration name (up to 24 characters). Select from address book click , and then select the destination from the list to display the one-touch list...

  • Page 411

    13 web connection 13-22 cm4520 w eb conn ection chapter 13 when "e-mail (store fax)" is selected no. Enter the registration number. Name enter the registration name (up to 24 characters). Select from address book click , and then select the destination from the list to display the one-touch lists. D...

  • Page 412

    Web connection 13 cm4520 13-23 w eb conn ection chapter 13 when "user box (store fax)" is selected no. Enter the registration number. Name enter the registration name (up to 24 characters). Select from address book click , and then select the destination from the list to display the one-touch lists....

  • Page 413

    13 web connection 13-24 cm4520 w eb conn ection chapter 13 when "group (store fax)" is selected no. Enter the registration number. Name enter the registration name (up to 24 characters). Group displays the group number. Resolution select the image quality. File type select the file format. Subject s...

  • Page 414

    Web connection 13 cm4520 13-25 w eb conn ection chapter 13 when "no destination (store fax)" is selected no. Enter the registration number. Name enter the registration name (up to 24 characters). Resolution select the image quality. File type select the file format. Simplex/duplex select [single sid...

  • Page 415

    13 web connection 13-26 cm4520 w eb conn ection chapter 13 13.6 confidential rx user box the confidential rx user box can be registered and the box can be opened to check the contents from the web connection. ! Detail for more information about user box, refer to user’s guide [box operations]. To re...

  • Page 416

    Web connection 13 cm4520 13-27 w eb conn ection chapter 13 3 enter the settings and click [apply]. 4 click [ok]. Item description user box no. Enter the user box number. User box name enter the user box name. (up to 20 characters) user box password enter the user box password to open the box. Retype...

  • Page 417

    13 web connection 13-28 cm4520 w eb conn ection chapter 13 to open confidential rx user box 1 click the box tab, and then select [open user box]. 2 select [public user box] and then click [next]. 3 enter the user box no. Of the box to display and enter the user box password if required and click [ok...

  • Page 418

    Web connection 13 cm4520 13-29 w eb conn ection chapter 13 4 confirm the contents in the box. Item description user box setting edit the contents in the box. Delete user box delete the box. Display the detailed information of the document. Download the document. Delete the document. Change the name ...

  • Page 419

    13 web connection 13-30 cm4520 w eb conn ection chapter 13 13.7 bulletin board user box the bulletin board user box can be registered and the box can be opened to check the contents from the web connection. ! Detail for more information about user box, refer to user’s guide [box operations]. To regi...

  • Page 420

    Web connection 13 cm4520 13-31 w eb conn ection chapter 13 3 enter the settings and click [apply]. 4 click [ok]. Item description user box no. Enter the user box number. User box name enter the user box name. (up to 20 characters) user box password enter the user box password to open the box. Retype...

  • Page 421

    13 web connection 13-32 cm4520 w eb conn ection chapter 13 to open bulletin board user box 1 click the box tab, and then select [open user box]. 2 select [bulletin board user box] and then click [next]. 3 enter the user box no. Of the box to display and enter the user box password if required and cl...

  • Page 422

    Web connection 13 cm4520 13-33 w eb conn ection chapter 13 4 confirm the contents in the box. Item description user box setting edit the contents in the box. Delete user box delete the box. Display the detailed information of the document. Delete the document..

  • Page 423

    13 web connection 13-34 cm4520 w eb conn ection chapter 13 13.8 relay user box the relay user box can be registered and the box can be opened to check the contents from the web connection. ! Detail for more information about user box, refer to user’s guide [box operations]. To register relay user bo...

  • Page 424

    Web connection 13 cm4520 13-35 w eb conn ection chapter 13 3 enter the settings and click [apply]. 4 click [ok]. Item description user box no. Enter the user box number. User box name enter the user box name. (up to 20 characters) relay dest. Click and specify the group to be a terminating sta- tion...

  • Page 425

    13 web connection 13-36 cm4520 w eb conn ection chapter 13 to open relay user box 1 click the box tab, and then select [open user box]. 2 select [relay user box] and then click [next]. 3 enter the user box no. Of the box to display and enter the relay tx password and click [ok]..

  • Page 426

    Web connection 13 cm4520 13-37 w eb conn ection chapter 13 4 click [user box setting]. 5 confirm the contents in the box. 6 to change the relay tx password, turn the [relay tx password is changed] check box to on, enter the current relay tx password and enter the new relay tx password. 7 to confirm,...

  • Page 427

    13 web connection 13-38 cm4520 w eb conn ection chapter 13 8 click [ok]..

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    Web connection 13 cm4520 13-39 w eb conn ection chapter 13 13.9 polling tx user box the polling tx user box can be opened to check the contents from the web connection. ! Detail for more information about user box, refer to user’s guide [box operations]. To open polling tx user box 1 click the box t...

  • Page 429

    13 web connection 13-40 cm4520 w eb conn ection chapter 13 3 confirm the contents in the box. Item description display the detailed information of the document. Delete the document..

  • Page 430

    Web connection 13 cm4520 13-41 w eb conn ection chapter 13 13.10 memory rx user box the memory rx user box can be opened to check the contents from the web connection. ! Detail for more information about user box, refer to user’s guide [box operations]. To open memory rx user box 1 click the box tab...

  • Page 431

    13 web connection 13-42 cm4520 w eb conn ection chapter 13 3 enter the password and then click [ok]. 4 confirm the contents in the box. Item description display the detailed information of the document. Download the document..

  • Page 432

    Web connection 13 cm4520 13-43 w eb conn ection chapter 13 delete the document. Item description.

  • Page 433

    W eb conn ection chapter 13.

  • Page 434

    14 app endi x chapter 14 appendix.

  • Page 435

    14 appendix 14-2 cm4520 app endi x chapter 14 14 appendix 14.1 number of stored pages to memory this machine is equipped with a 40 gb hard disk as a standard. And the fax image is saved in the area of 27 gb in this hard disk. In the hard disk, it is possible to store about 9,000 océ standard origina...

  • Page 436

    Appendix 14 cm4520 14-3 app endi x chapter 14 14.2 entering text the following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keybo...

  • Page 437

    14 appendix 14-4 cm4520 app endi x chapter 14 the following procedure describes how to type using e-mail address input screen..

  • Page 438

    Appendix 14 cm4520 14-5 app endi x chapter 14 to type text % touch the button for the desired character from the keyboard that appeared. – to type in uppercase letters or symbols, touch [shift]. – numbers can also be typed in with the keypad. The entered characters appear in the text box. 2 note to ...

  • Page 439

    14 appendix 14-6 cm4520 app endi x chapter 14 14.3 fax terms this section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms description numerics 2 in 1 tx the function to gather two pages into o...

  • Page 440

    Appendix 14 cm4520 14-7 app endi x chapter 14 f factory default setting the value set at the factory. You can change some defaults by the utility mode. It is useful to set the value that you use frequently as the default. Fax id the id code to recognize each other at the fax communication. The telep...

  • Page 441

    14 appendix 14-8 cm4520 app endi x chapter 14 m manual trans- mission this operation to send documents while con- firming the status of the receiving machine. Memory the location to store data. It is used to spec- ify the communication or store the docu- ment. Memory over- flow the state of the fax ...

  • Page 442

    Appendix 14 cm4520 14-9 app endi x chapter 14 p password tx the function to send fax with a password. Sender has to send a fax with the same pass- word which is set in closed network rx if the closed network rx is set at the recipient. Pause to dial at certain intervals. Pressing the key once create...

  • Page 443

    14 appendix 14-10 cm4520 app endi x chapter 14 s sender infor- mation information such as transmission date, name, telephone number, and page number printed at the top of the received document at the fax transmission. Sender name the name of this machine, which is repre- sented with any alphanumeric...

  • Page 444

    Appendix 14 cm4520 14-11 app endi x chapter 14 v v.34 the communication mode under the super g3 fax communication. It may not be possi- ble to communicate in super g3 mode if the receiver or sender is connected to the line via an extension exchange equipment. Vertical scan- ning the vertical directi...

  • Page 445

    14 appendix 14-12 cm4520 app endi x chapter 14 14.4 index a abbr. Dial ........................ 2-8 , 3-26 access ...................................... 2-3 accessibility .............................. 2-4 account track ......................... 2-16 activity report ........................ 12-4 add...

  • Page 446

    Appendix 14 cm4520 14-13 app endi x chapter 14 h header information ........2-6 , 11-6 , 11-26 header/footer position 11-7 , 11-30 help ........................................... 2-4 i initial setting ............... 11-5 , 11-18 j job list ......................... 2-14 , 3-40 job settings list .....

  • Page 447

    14 appendix 14-14 cm4520 app endi x chapter 14 reservation communication report ........................................... 12-18 reservation polling tx report ........ 12-20 reset ................................. 2-4 , 7-4 resolution ............................... 3-14 re-tx user box ...............

  • Page 448

    Memo.

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    Memo.

  • Page 450

    1 1 introduction 1.1 special notice to user ..................................................................... 1-3 1.1.1 for canada .................................................................................... 1-3 1.1.2 for u.S.A................................................................

  • Page 451

    2 3 transmission 3.1 simple fax transmission ................................................................. 3-2 3.2 placing the original on the machine................................................ 3-6 3.2.1 using the adf.............................................................................

  • Page 452

    3 3.12.2 quick memory transmission ....................................................... 3-44 3.12.3 to perform a quick memory transmission ................................. 3-45 3.13 number of originals ....................................................................... 3-47 3.14 timer transm...

  • Page 453

    4 7 transmission applications 7.1 opening the scan setting screen and comm. Setting screen ..... 7-2 7.2 application functions overview ...................................................... 7-4 7.3 mixed original .................................................................................... 7...

  • Page 454

    5 9.1 polled transmission ......................................................................... 9-2 9.1.1 polled transmission ....................................................................... 9-2 9.2 polling reception............................................................................

  • Page 455

    6 11.2.7 administrator setting >> fax setting >> header information ...... 11-6 11.2.8 administrator setting >> fax setting >> header/footer position 11-7 11.2.9 administrator setting >> fax setting >> telephone line settings 11- 7 11.2.10 administrator setting >> fax setting >> tx/rx setting..........

  • Page 456

    7 11.16.1 prefix/suffix auto setting........................................................... 11-63 11.16.2 transmission using [prefix/suffix auto setting] ......................... 11-64 11.17 set the multi lines setting........................................................... 11-65 11.18 restr...

  • Page 457

    8 12.22.1 relay list .................................................................................... 12-52 12.22.2 confidential/bulletin list ............................................................. 12-53 12.22.3 sender (tsi) rx box ............................................................

  • Page 458

    1 a abbr. Dial ........................ 2-8 , 3-26 access ...................................... 2-3 accessibility .............................. 2-4 account track ........................ 2-16 activity report ........................ 12-4 address book 2-7 , 2-14 , 3-18 , 3-22 , 10-3 address book li...

  • Page 459

    2 help .......................................... 2-4 i initial setting ............... 11-5 , 11-18 j job list ......................... 2-14 , 3-40 job settings list ................... 11-12 k keypad .................. 2-4 , 3-20 , 3-27 l ldap search .......................... 3-23 lengthwise ......

  • Page 460

    3 re-tx user box ...................... 3-33 rx output ............................. 11-50 s save in user box .................... 3-26 scan .......................................... 2-3 scan setting ................. 2-14 , 3-16 scan size ........................ 7-4 , 7-20 scan to e-mail ...........

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    4.

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    5.

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    6.

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