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Oki C5550 User Manual

Other manuals for C5550: Maintenance Manual

Summary of C5550

  • Page 1

    User’s guide c5550 mfp c5000 series c5000

  • Page 2: Reface

    Preface > 2 p reface every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufactur...

  • Page 3: Mergency

    Emergency first aid > 3 e mergency first aid take care with toner powder: if swallowed, give small amounts of cold water and seek medical attention. Do not attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush w...

  • Page 4: Nvironmental

    Environmental information > 4 e nvironmental information.

  • Page 5: Ontents

    Contents > 5 c ontents preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 importer to the eu/authorised representat...

  • Page 6

    Contents > 6 internet communication features . . . . . . . . . . . . . 35 configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 ....From the web page . . . . . . . . . . . . . . . . . . . . . 37 ....From the management utility . . . . . . . . . . . . . 38 ....From the scanner co...

  • Page 7

    Contents > 7 scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109 scanner operation . . . . . . . . . . . . . . . . . . . . . . .109 a look at the user interface . . . . . . . . . . . . . . . . .110 using the basic features . . . . . . . . . . . . . . . . . . .111 other tools ...

  • Page 8

    Contents > 8 pcl saved driver settings . . . . . . . . . . . . . . . . . . . .187 saving a set of driver settings . . . . . . . . . . . . . . .187 recalling saved driver settings. . . . . . . . . . . . . . .188 setting the driver device options . . . . . . . . . . . . . . .188 blacks and greys (blac...

  • Page 9

    Contents > 9 printer driver settings for icc profile creation or no colour matching . . . . . . . . . . . . . . . . . . . . . . . .213 finishing options . . . . . . . . . . . . . . . . . . . . . . . . . .214 booklet printing (imposition) . . . . . . . . . . . . . . . .215 collating . . . . . . . . ....

  • Page 10: Otes

    Notes, cautions and warnings > 10 n otes , cautions and warnings for the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine oki printing solutions toner cartridges. These can be identified by the ...

  • Page 11: Ntroduction

    Introduction > 11 i ntroduction congratulations on choosing this oki printing solutions multi function product (mfp). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media. With this mfp, you can...

  • Page 12

    Introduction > 12 > high speed usb 2.0 interface. > template manager 2006 utility for windows enables the design and print of business cards, banners, labels with ease. > “ask oki” – a user-friendly function that gives a direct link from your printer driver screen (but not always illustrated in this...

  • Page 13

    Introduction > 13 > address book/phone book/profiles managing - this provides a convenient way to manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's ip address in the url field of your browser will prompt the mfp web page. This web page allow...

  • Page 14

    Introduction > 14 a bout this guide this manual is your user’s guide (check the web site, www.Okiprintingsolutions.Com, for the most up-to-date version) for your mfp and forms part of the overall user support listed below: > installation safety booklet: to provide information for safe use of the mfp...

  • Page 15

    Introduction > 15 o n - line usage this guide is intended to be read on screen using an adobe reader. Use the navigation and viewing tools provided in adobe reader. You can access specific information in two ways: > in the list of bookmarks down the left hand side of your screen, click on the topic ...

  • Page 16

    Introduction > 16 p rinting pages the whole manual, individual pages, or sections may be printed. The procedure is: 1. From the toolbar, select file > print (or press the ctrl + p keys). 2. Choose which pages you wish to print: (a) [all pages], (1), for the entire manual. (b) [current page], (2), fo...

  • Page 17: Mfp

    Mfp overview > 17 mfp overview f ront view 1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m². 2. Multi purpose tray release buttons (press). 3. Operator panel with lcd display. Status leds and operator buttons. 4. Front cover release (lift). 5. Pape...

  • Page 18

    Mfp overview > 18 r ear view this view shows the connection panel and the rear output stacker. When the rear paper stacker is folded down, paper exits through the rear of the mfp and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose f...

  • Page 19: Lcd

    Mfp overview > 19 t he control panel c opy and dialling area lcd and function area 2 4 5 6 9 10 11 1 3 20 19 18 13 12 17 16 14 8 15 7 1. Zoom used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages. 2. One-tou...

  • Page 20

    Mfp overview > 20 s tart and other keys c hanging the display language the default language used by your mfp for display messages and for report printing is english. See the information enclosed with the product (operator panel language set-up utility) on the procedure for changing the language sett...

  • Page 21: Etting

    Getting started > 21 g etting started 1. Open the document cover. 2. Move scan lock lever to unlocked position. I nstalling mfp drivers and utilities t wain and printer drivers 1. Start microsoft windows. 2. Insert the cd-rom supplied into your cd rom drive. 3. The cd-rom will auto launch on most sy...

  • Page 22: Mfp

    Getting started > 22 mfp network setup tool the mfp network setup utility can be found on the networking/ utilities cd in the utilities folder. Follow the on-screen instructions to complete the setup tool installation. The mfp network setup tool can discover c5550mfp devices over network connections...

  • Page 23

    Getting started > 23 p aper recommendations your mfp will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained whe...

  • Page 24

    Getting started > 24 c assette tray the cassette tray can handle paper weights of 64g/m² to 120g/m². The cassette tray is ideal for printing a4 documents of more than 1 page in length. If you have identical paper stock loaded in the multi purpose tray, you can have the mfp automatically switch to th...

  • Page 25

    Getting started > 25 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm. Watermarked or headed paper should be loaded print side up and top edge into the mfp. F ace down stacker the face down stacker on the top of the mfp can hold up to 250 sheets of 80g/m² standard pap...

  • Page 26: Oading

    Loading paper > 26 l oading paper c assette tray 1. Remove the paper tray from the mfp. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3). 1 2 3.

  • Page 27

    Loading paper > 27 3. Load the paper (for letter headed paper load face down with top edge towards the front of the mfp). 4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: > do not leave space between the paper and the guides and rear stopper...

  • Page 28: Caution!

    Loading paper > 28 mfp). Stacking capacity is approximately 250 sheets, depending on paper weight. 6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, dependi...

  • Page 29

    Loading paper > 29 m ulti purpose tray 1. Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. 2. Load the paper and adjust the paper guides (2) to the size of paper being used. > when printing on headed paper load the paper into the multi purpose...

  • Page 30

    Loading paper > 30 menu (scanner menu settings). See “configuration” on page 36 for details. Note you only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent..

  • Page 31: Onfiguring

    Configuring your machine.... > 31 c onfiguring your machine .... M inimum configuration requirements to make the best of this mfp, the following configuration is required: to send faxes: a pstn telephone line connection. To send e-mails: > tcp/ip network. > a smtp and an optional pop3 server. To fil...

  • Page 32

    Configuring your machine.... > 32 n etwork set up the mfp must also be set up properly on your network to perform scan to e-mail and scan to ftp functions. In order for other network devices to find the mfp on the network, the following network parameters have to be set. 1. Dhcp enable: 2. Ip addres...

  • Page 33

    Configuring your machine.... > 33 5. Smtp server: the ip address of your smtp mail server assigned by your network administrator. 6. Smtp port: the port number of your smtp mail server. 7. Dns server: the ip address of dns server assigned by your network administrator. 8. Pop3 server: the ip address...

  • Page 34

    Configuring your machine.... > 34 note 1. Dhcp server: with dhcp (dynamic host configuration protocol), a host can automatically be given a unique ip address each time it connects to a network-making ip address management an easier task for network administrators. If the dhcp server is available fro...

  • Page 35

    Configuring your machine.... > 35 i nternet communication features scan to e-mail the mfp allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard pdf, jpeg, tiff, or mtif (multi-page tiff) file format and then transmit...

  • Page 36

    Configuring your machine.... > 36 for more information on filing protocols refer to “explanation of filing protocols” on page 61 . C onfiguration there are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are th...

  • Page 37: ....

    Configuring your machine.... > 37 .... From the web page type the ip address of the mfp in the url field of your browser and then press enter. The mfp web page appears. For example: http://192.168.1.41 note the administrative settings are blocked by a password. It is recommended that the system admi...

  • Page 38: ....F

    Configuring your machine.... > 38 ....F rom the management utility if you have not already done so, install the mfp network setup tool as described in “mfp network setup tool” on page 22 . Note the administrative settings are blocked by a password. It is recommended that the system administrator cre...

  • Page 39: ....

    Configuring your machine.... > 39 .... From the scanner control panel press menu (1) on the scanner control panel. Use the up and down arrow keys (2) to navigate, ok (3) to select, and return (4) to cancel the selection or exit the menu item. Information 2 3 4 1 item description or choice model disp...

  • Page 40

    Configuring your machine.... > 40 printer menu * menu options only available on the scanner control panel. Network settings item description or choice tray 1 paper size a4, a5, a6, b5, legal, legal 135, legal 13, letter, executive, custom. Tray 2 paper size a4, a5, b5, legal, legal 135, legal 13, le...

  • Page 41

    Configuring your machine.... > 41 mail server item description or choice smtp server the ip address of your smtp server. Smtp port the port number of your smpt server. Pop3 server the ip address of your pop3 server. Pop3 port the port number of your pop3 server. Authentification method no, smtp, pop...

  • Page 42

    Configuring your machine.... > 42 fax settings * country code dependant. Item description or choice phone book edit speed dial! Edit group dial! Delete speed dial! Delete group dial! Delete all! Append phone #: off/on reports: activity report transmission report transmission report broadcast report ...

  • Page 43

    Configuring your machine.... > 43 report print management item description or choice menu map select to print menu map. Printer demo page select to print a sample page. Mfp usage report select to print usage information. Supplies status report select to print information on the consumables remaining...

  • Page 44

    Configuring your machine.... > 44 * additional country code options available from the web page and mfp network setup tool. Add “to” address if “on” is selected, when finishing sending an e-mail, there will be a dialogue box inquiring whether the user wishes to add the new e-mail address to the mach...

  • Page 45

    Configuring your machine.... > 45 s pecifying the administrative settings note the settings can only be done through the web page or the network setup tool. It can not be set up on the control panel. The administrative settings are blocked by a password. Since the machine is shipped without a specif...

  • Page 46

    Configuring your machine.... > 46 c ontents of each printer menu the printer control panel offers some additional menu options. Press enter (1) on the printer control panel. Use the + and - keys (2) to navigate, enter (1) to select, and back (3) to cancel the selection or exit the menu item. Informa...

  • Page 47

    Configuring your machine.... > 47 shutdown menu this menu only appears if the hard disk drive is installed. Demo 1 execute prints demonstration page containing graphics and text in colour and monochrome. Print error log execute prints a list of errors encountered by the mfp. Color prof list execute ...

  • Page 48

    Configuring your machine.... > 48 print menu item choice description copies 1-999 enter the number of copies of a document to be printed from 1 to 999. Duplex on/off turns the duplex (2-sided) printing function on or off if this feature is installed. Paper feed tray1 tray 2 mp tray selects the defau...

  • Page 49

    Configuring your machine.... > 49 mono-print speed auto speed mono 32ppm color speed mixed speed if the first page of a print job is black and white, the mfp runs at 32ppm (pages per minute). When a colour page is detected the mfp slows down to 20ppm for the rest of that job. This setting operates i...

  • Page 50

    Configuring your machine.... > 50 media menu edit size cassette size letter executive legal14 legal13.5 legal13 a4 / a5 / a6 / b5 custom com-9 envelope com-10 envelope monarch env dl envelope c5 envelope sets the size of the printable page area to match the size of paper in use. This is not the same...

  • Page 51

    Configuring your machine.... > 51 tray2 papersize a4 / a5 / b5 / legal14 legal13.5 legal13 letter executive custom selects the size of paper loaded in tray 2 (lower) if installed. For custom setting see x-dimension and y- dimension later in this table. Tray2 mediatype plain letterhead transparency b...

  • Page 52

    Configuring your machine.... > 52 unit of measure millimetre inch selects the unit of measure for the next two items. X-dimension 100-210-216 millimetre selects the width of paper defined by the “custom” settings referred to in the foregoing paper size settings. Y-dimension 148-297-1200 millimetre s...

  • Page 53

    Configuring your machine.... > 53 colour menu item choice description density control auto manual if set to auto, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count int...

  • Page 54

    Configuring your machine.... > 54 ink simulation off swop euroscale japan selects from a range of industry standard colour swatches. Ucr low medium high cmy 100% density disable enable when enabled, black areas are produced using 100% c, m, and y instead of black. This results in a glossier finish. ...

  • Page 55

    Configuring your machine.... > 55 system configuration menu item choice description pow save time 5 15 30 60 240 adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operat...

  • Page 56

    Configuring your machine.... > 56 pcl emulation error report on/off if on, the mfp will print error details when a postscript emulation error occurs. Item choice description item choice description font source resident / resident 2 specifies the location of the pcl default font. Normally this will b...

  • Page 57

    Configuring your machine.... > 57 ppr emulation true black off/on selects whether black image data is printed using black toner (on) or 100% cmy (off). (valid in pcl emulation mode only.) pen width adjust on/off tray id# mp tray 1~4~59 item choice description item choice description character pitch ...

  • Page 58

    Configuring your machine.... > 58 fx emulation tof position 0.0 inch - 1.0 inch specifies the distance of print from the top edge of the paper. Left margin 0.0 inch - 1.0 inch specifies the distance of print from the left hand edge of the paper. Fit to letter disable enable sets the printing mode th...

  • Page 59

    Configuring your machine.... > 59 usb menu maintenance menu left margin 0.0 inch - 1.0 inch specifies the distance of print from the left hand edge of the paper. Fit to letter disable enable sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the letter-size printa...

  • Page 60

    Configuring your machine.... > 60 usage menu paper black setting –2~0~+2 used for small adjustment when you experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density...

  • Page 61

    Configuring your machine.... > 61 job log menu e xplanation of filing protocols ftp ftp stands for “file transfer protocol.” it is a common method of transferring files via the internet from one computer to another. Ftp use rfc 959[ftp] as their protocol. Therefore, ensure you have a legal ftp accou...

  • Page 62

    Configuring your machine.... > 62 and password permitted by the server in the login name and password field for the mfp. Therefore, make sure of the mode that your web server allows before using http for file saving. If anonymous access mode is not allowed, you must have a legal http account and pas...

  • Page 63

    Configuring your machine.... > 63 4. In the x cabinet dialogue box, select the directory security tab, and click edit for "anonymous access and authentication control". Make sure " anonymous access" is selected in the "authentication methods" dialogue box. 5. Click edit to open “account for anonymou...

  • Page 64

    Configuring your machine.... > 64 setting iis privileged access: 1. As in “setting iis anonymous access”, start “internet service manager” and select default web site. Right click c:\inetpub\wwwroot\x cabinet, and select properties. 2. Select the directory tab on the properties page. Ensure the priv...

  • Page 65

    Configuring your machine.... > 65 after that every user has the privilege to manage all files in the directory for saving files. When using apache as http server, according to their documentation, it must have script to run the http put method. Although the document is attached with a perl example, ...

  • Page 66

    Configuring your machine.... > 66 s etting the fax facility i nitial set up the following parameters must be set before using the fax function on your mfp: > date and time > country code > station id and number there are other parameters that can be adjusted to suit your personal preferences later i...

  • Page 67

    Configuring your machine.... > 67 13. Press return to update selections and exit the menu. A dvanced set up your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient. Adding a speed dial entry to the phone book the mach...

  • Page 68

    Configuring your machine.... > 68 8. Enter the new destination fax number and press ok. Adding a group dial entry to the phone book the machine can hold up to 20 group dial settings, each group can have up to 50 entries. To add a new group dial number to the phone book: 1. Press the menu button on t...

  • Page 69

    Configuring your machine.... > 69 deleting a speed dial entry from the phone book to delete a speed dial number from the phone book: 1. Press the menu button on the control panel. 2. Using the up arrow key, navigate to fax settings and press ok. 3. Press ok to select phone book. 4. Using the down ar...

  • Page 70

    Configuring your machine.... > 70 6. Press return to finish selecting and return to the previous screen. The lcd display will confirm the quantity of group entries selected. 7. Press ok to confirm deletion, or press stop to cancel the deletions. Deleting all phone book entries to delete the entire c...

  • Page 71

    Configuring your machine.... > 71 connecting to a pbx private branch exchanges (pbxs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a...

  • Page 72

    Configuring your machine.... > 72 4. Using the down arrow key, navigate to re-dial and press ok. 5. Select the required number of redial attempts (between 0 and 10), then press ok. 6. Using the down arrow key, navigate to redial interval and press ok. 7. Select the required redial interval (between ...

  • Page 73

    Configuring your machine.... > 73 adding a telephone handset if you want to add a telephone handset to your mfp, connect the line to the tel socket (in certain countries it may be necessary to use a telephone plug adaptor). You will also need to update the telephone settings to set the ring response...

  • Page 74: Rint

    Print settings and security > 74 p rint settings and security your mfp’s operator panel menus provide access to many options. The windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print ...

  • Page 75

    Print settings and security > 75 p ostscript emulation 1. Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti-clockwise. 2. When printing double sided pages (duplex unit required). You can flip the paper either on its lo...

  • Page 76: Pcl

    Print settings and security > 76 pcl emulation when you click the properties button from your application’s print dialogue, the driver window opens to allow you to specify your printing preferences for this document. 1. Paper size should be the same as the page size of your document (unless you wish...

  • Page 77

    Print settings and security > 77 s ecure printing secure printing allows you to print confidential documents on mfps that are shared with other users in a network environment. The document does not print until a pin (personal identification number) is entered through the printer control panel. You m...

  • Page 78

    Print settings and security > 78 3. The job pin (personal identification number) window opens. 4. If the pin window does not open, click the [pin] button. 5. In the job pin window, enter a [name] for this print job: the name may be up to 16 alpha-numeric characters. If you have more than one print j...

  • Page 79

    Print settings and security > 79 p rinting the document your secure print job is printed using the printer control panel on the front of the mfp. 1. When the mfp is idle (“online” indicated in the display), use the +/- buttons to select the print job menu, then press [enter]. 2. Select “encrypted/st...

  • Page 80

    Print settings and security > 80 d eleting a secure print document if you change your mind about printing a secure document, you can delete it from the mfp’s hard disk without printing it first. 1. Follow steps 1 to 4 in the above procedure for printing the document. 2. Use the +/- buttons to highli...

  • Page 81

    Print settings and security > 81 s tore to hard disk this feature allows print jobs to be created on the pc and stored on the mfp’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can w...

  • Page 82

    Print settings and security > 82 s ending the document follow the same procedures as described in the section “sending the document” on page 77 for sending a secure document, except that on the [job options] tab in step 2, click [store to hdd]. P rinting the document follow the same procedures as de...

  • Page 83

    Print settings and security > 83 e ncrypted secure printing security over the network is an increasing concern for some organisations. Encrypted secure printing allows you to send, store and print confidential documents on mfps that are shared with other users in a network environment. Encrypting yo...

  • Page 84

    Print settings and security > 84 3. The encrypted secure print window opens. 4. In the encrypted secure print window, enter a [password] for this print job: the password must be between 4 and 12 alpha-numeric characters. Numbers 1 to 9 and letters a to z are all valid. If you would like a prompt at ...

  • Page 85

    Print settings and security > 85 6. Select the auto erase time-out period. Specify a period of time (hours:minutes) during which the print job is stored in the mfp’s hdd. When this period expires, the print job is automatically erased from the hdd. 7. Click [ok] to accept your changes. 8. Click [ok]...

  • Page 86: Peration

    Operation > 86 o peration with its intuitive control panel, this multi function product (mfp) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. The following sections describe how to make a copy of your scanned document, how to distribute your...

  • Page 87

    Operation > 87 > keep the glass clean and without any documents left on it. 1. If you have multiple pages, fan the pages to avoid paper jams. The adf holds up to 50 pages at one time. 2. Place the document with the text face up in the adf and make sure that the top of each page is fed in first. 3. A...

  • Page 88

    Operation > 88 p lacing document ( s ) on the glass 1. Open the document cover. 2. Place your document with the text face down on the glass and align it to the upper-left corner. 3. Close the document cover. S ending document ( s ) via e - mail b asic operation 1. Place your document(s) with text fa...

  • Page 89

    Operation > 89 mail address using the keypad (8). Press return (5) to return to the e-mail main screen. 4. Enter the subject of your e-mail. If not entered, “default subj.” will be displayed. 5. Enter or select cc and bcc address(es), if necessary. 6. Press the mono button (6) to send your document(...

  • Page 90

    Operation > 90 a dvanced operation if you are not satisfied with the scanned image, you can use the advanced features to enhance it. To use the advanced features, press the send mode button (1) on the control panel and then the additional settings button (2) to prompt the additional settings screen....

  • Page 91

    Operation > 91 b&w output format turn the multi-level b&w - grey on or off. Choose the output format for the document to be scanned in b&w from pdf, tif, and mtif. Also select the compression rate from low, medium, high. Resolution choose the scanning resolution for the scanned document from a selec...

  • Page 92

    Operation > 92 s ending document ( s ) to a file server before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new p...

  • Page 93

    Operation > 93 c opying b asic operation 1. Place your document(s) with text face up in the adf or face down on the glass. 2. If required, press the copy mode button (1) on the control panel to prompt the copy screen. 3. Press mono (2) to copy your document(s) in black and white, or colour (3) to co...

  • Page 94

    Operation > 94 accessing additional settings to use the advanced features, press the copy mode button (1) on the control panel and then the additional settings button (2) to prompt the additional settings screen. Below is the menu for the “additional settings” when all printer options are installed ...

  • Page 95

    Operation > 95 quality > speed > text > photo density > -2, -1, 0, 1, 2 collation: > on - the collate function is always enabled > off - the collate function is always disabled. Duplex (optional): > off > short edge > long edge n-up (paper save) > 1 in 1 > 4 in 1 (horizontal) > 4 in 1 (vertical) edg...

  • Page 96

    Operation > 96 margin shift > right 0/6/13/19/25 (mm) > bottom 0/6/13/19/25 (mm) paper supply > legal > letter > a4 > a5 input tray > auto > tray 1 > tray 2 (optional) > mp.

  • Page 97

    Operation > 97 changing scaling the machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%. To reduce or enlarge the original document: 1. Press copy mode (1) on the control panel to prompt the copy sc...

  • Page 98

    Operation > 98 improving copy quality the machine is preset to “speed”. If required, you can change to “text” or “photo” to improve the copy quality. To change copy quality: 1. Press the copy mode button on the control panel to prompt the copy screen. 2. Press the additional settings button. 3. Usin...

  • Page 99

    Operation > 99 increasing copy count the machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad. To increase the copy count: 1. Press the copy mode button on the control panel to prompt the copy screen. 2. Enter numbe...

  • Page 100

    Operation > 100 f axing b asic operation searching the phone book to search the contents of the phone book: 1. Press the fax mode button (1) on the control panel to prompt the fax screen. 2. Press the address book button (2). 3. Using the up/down arrow keys (3) navigate through the resulting list, a...

  • Page 101

    Operation > 101 > selecting an entry from the phone book ( see “searching the phone book” on page 100 ) 4. If required, press return to go back to the fax screen. 5. Press the mono button (7) to send your document(s). Manual redial press the redial button (9) on the control panel to display the fax ...

  • Page 102

    Operation > 102 a dvanced operation accessing additional settings to use the advanced features, press the fax mode button (1) on the control panel and then the additional settings button (2) to prompt the additional settings screen. Below is the menu for the “additional settings”. If there are any c...

  • Page 103

    Operation > 103 changing fax quality the machine is preset to “fine”. If required, you can select “extrafine” or “photo” to improve the fax quality or you can reduce the fax quality by selecting “standard”. To change fax quality: 1. Press the fax mode button on the control panel to prompt the fax sc...

  • Page 104

    Operation > 104 document size the machine is preset to “a4” size. To change document size: 1. Press the fax mode button on the control panel to prompt the fax screen. 2. Press the additional settings button. 3. Using the down arrow key, navigate to the doc size setting and press ok. 4. Select the re...

  • Page 105

    Operation > 105 manual feed if you need to send multiple sets of documents from the adf or flatbed, enable the “manual feed” option. To set the fax to manual feed: 1. Place your document(s) with text face up in the adf or face down on the glass. 2. Press the fax mode button on the control panel to p...

  • Page 106

    Operation > 106 5. Press return to exit the menu and return to the fax screen. 6. Enter the desired location using the speed dial keys or the numeric keypad. 7. Press mono to begin polling. Overseas mode to avoid transmission problems when faxing overseas, set the fax to overseas mode: 1. Place your...

  • Page 107

    Operation > 107 > selecting entries from the phone book ( see “searching the phone book” on page 100 ) press ok after entering each fax number. 4. Press return to exit the menu and return to the fax screen. 5. Press mono to start sending the document(s). C ancel fax jobs if you no longer require a s...

  • Page 108

    Operation > 108 7. Press return to finish selection and return to the upper screen. 8. Press ok to confirm deletion of fax jobs or press stop to cancel the operation. F ax job reports 1. Press the menu button on the control panel to prompt the menu settings screen. 2. Using the up arrow key, navigat...

  • Page 109

    Operation > 109 s canning s canner operation 1. Start your scanning application. 2. Select the file menu and choose select source. If the select source command is not available on the file menu, see your application's user's guide to determine how the twain link is used. A dialogue box with a list o...

  • Page 110

    Operation > 110 9. Select the setting for the scanning features (e.G. Sharpen, descreen, etc.) that you want to use (see “enhancing your image” later in this chapter). 10. Click on the preview or scan button to preview or scan you documents. A look at the user interface 3 2 1 6 5 4 9 8 7 11 10 1. Sc...

  • Page 111

    Operation > 111 u sing the basic features scan method choice: > flatbed: select this setting if you need to scan photo, or newspaper clippings. > adf/multipage: select this setting if you need to scan multi-page document from the automatic document feeder (adf). Image type 1. Choose b&w if your orig...

  • Page 112

    Operation > 112 resolution the correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). Adjusting the brightness and contrast 1. Brightness adjusts the lightness or darkness of an image. The higher the value, the brighter the image. 2. Con...

  • Page 113

    Operation > 113 3. Auto select image automatically set the whole image as your scan area. (or you may resize the area by diagonal "drag and drop".) enhancing the image 1. Descreen eliminates the moire* patterns commonly found in printed matter. (1) before; (2) after. * moire pattern: an undesirable ...

  • Page 114

    Operation > 114 using the advanced features 1. Click the switch button (1) to select the advanced settings bar (2 to 7). Advanced settings include highlight/ shadow, hue/saturation/lightness, curve, color balance, color drop-out. 2. Highlight/shadow levels highlight refers to the lightest point in a...

  • Page 115

    Operation > 115 when the value of gamma changes, the image changes as shown below. 1. Gamma value: 1.0; 2. Gamma value: 1.4; 3. Gamma value: 2.0 when the value of highlight and shadow change, the image changes as shown below. 1. Highlight: 255/shadow: 0(normal); 2. Highlight: 210/shadow:10; 3. Highl...

  • Page 116

    Operation > 116 3. Adjusting the curve adjusts the midtones of the image without dramatically altering their lightest and darkest areas. When the curve is moved up or down, the image will become darker or lighter. 4. Colour hue/saturation/lightness improve an image by changing the level of hue/satur...

  • Page 117

    Operation > 117 5. Using colour balance the colour balance control allows you to set optimal image colour quality. You can either move the relevant pointer toward a colour (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top. The first box refers to...

  • Page 118

    Operation > 118 o ther tools 1. Measuring unit: indicates the measuring system in use. By clicking the button, you can change the measuring unit. Choice: inch, cm, pixel. 2. Paper size choice: card 4" x 2.5", photo 5" x 3.5", photo 3.5" x 5", photo 4" x 6", photo 6" x 4", b5, a5, a4, letter and scan...

  • Page 119: Aintenance

    Maintenance > 119 m aintenance c onsumable life expectancy as a guide, the life expectancy of these items is: > toner starter cartridge: the machine is shipped with sufficient black, cyan, magenta and yellow toner for 2,250 a4 pages, of which 750 a4 pages of toner are used to charge the image drum (...

  • Page 120

    Maintenance > 120 c onsumable order details * average life: 20% pages at continuous print, 50% pages at 3 pages per job and 30% pages at 1 page per job. For the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate on...

  • Page 121: Caution!

    Maintenance > 121 r eplacing consumable items t oner cartridge replacement the toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that you have somewhere to place the used cartridge wh...

  • Page 122: Warning!

    Maintenance > 122 1. Gently raise the scanner. 2. Press the cover release (a) and open the mfp’s top cover (b) fully. B a warning! If the mfp has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch..

  • Page 123

    Maintenance > 123 3. Note the positions of the four cartridges. (a) pull the coloured toner release lever (1) on the cartridge to be replaced fully towards the front of the mfp. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge 1.

  • Page 124: Caution!

    Maintenance > 124 4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the mfp. 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. 6. Remov...

  • Page 125

    Maintenance > 125 7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. 8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. 9. Holding the cartridge by its top centre with the co...

  • Page 126

    Maintenance > 126 10. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. 11. Pressing gently down on the cartridge to ensure that it is firmly seated,...

  • Page 127: Caution!

    Maintenance > 127 12. Close the top cover and press down firmly at both sides so that the cover latches closed. 13. Gently lower the scanner. I mage drum replacement the mfp contains four image drums: cyan, magenta, yellow and black. 1. Gently raise the scanner. Caution! Static sensitive devices, ha...

  • Page 128: Warning!

    Maintenance > 128 2. Press the cover release (a) and open the mfp’s top cover (b) fully. 3. Note the positions of the four cartridges. B a warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Ye...

  • Page 129: Caution!

    Maintenance > 129 4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the mfp. 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. 6. With the coloured ton...

  • Page 130

    Maintenance > 130 7. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture. 8. Take the new ima...

  • Page 131

    Maintenance > 131 10. Push the coloured release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it. 11. Holding the complete assembly by its top centre, lower it into place in the mfp, locating the pegs at each end into their slots in the sides...

  • Page 132

    Maintenance > 132 13. Gently lower the scanner. T ransfer belt replacement the belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages. Switch off the mfp and allow the fuser to cool for about 10 minutes before opening the cover. 1. Gently rai...

  • Page 133: Warning!

    Maintenance > 133 2. Press the cover release (a) and open the mfp’s top cover (b) fully. 3. Note the positions of the four cartridges. It is essential that they go back in the same order b a warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. ...

  • Page 134: Caution!

    Maintenance > 134 4. Lift each of the image drum units out of the mfp and place them in a safe place away from direct sources of heat and light. Caution! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal ro...

  • Page 135

    Maintenance > 135 5. Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end. 6. Turn the two fasteners 90° to the left. This will release the belt from the mfp chassis. 7. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw t...

  • Page 136: Warning!

    Maintenance > 136 11. Close the top cover and press down firmly at both sides so that the cover latches closed. 12. Gently lower the scanner. F user replacement the fuser is located inside the mfp just behind the four image drum units. Switch off the mfp and allow the fuser to cool for about 10 minu...

  • Page 137

    Maintenance > 137 1. Gently raise the scanner. 2. Press the cover release (a) and open the mfp’s top cover (b) fully. 3. Identify the fuser handle (1) on the top of the fuser unit. B a.

  • Page 138

    Maintenance > 138 4. Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. 5. Holding the fuser by its handle (1), lift the fuser straight up and out of the mfp. If the fuser is still warm, place it on a flat surface which will not be damaged by hea...

  • Page 139

    Maintenance > 139 9. Push the two retaining levers (2) towards the rear of the mfp to lock the fuser in place. 10. Close the top cover and press down firmly at both sides so that the cover latches closed. 11. Gently lower the scanner. C m y k 2.

  • Page 140: ....

    Maintenance > 140 c leaning .... The adf from time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below. 1. Moisten a cotton swab wi...

  • Page 141: ....

    Maintenance > 141 .... The document glass the document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. 1. Open the document cover (1). 2. Moisten a soft, clean cloth with isopropyl alcohol (95%). 3. Gently wipe the document glass (2...

  • Page 142: ....

    Maintenance > 142 .... The led head clean the led head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the mfp off to clean the lens. 1. Gently raise the scanner. 2. Press the cover release (a) and open the mfp’s top cover (b) fully. B a.

  • Page 143: Caution!

    Maintenance > 143 3. Gently wipe the led head surface with a soft tissue. 4. Close the top cover and press down firmly at both sides so that the cover latches closed. 5. Gently lower the scanner. Caution! Do not use methyl alcohol or other solvents on the led head as damage to the lens surface will ...

  • Page 144: Nstalling

    Installing upgrades > 144 i nstalling upgrades this section explains how to install optional equipment into your mfp. This includes: > duplex (two-sided printing) unit > additional ram memory > 40gb hard disk drive > additional paper tray > storage cabinet o rder codes d uplex unit the duplex unit a...

  • Page 145

    Installing upgrades > 145 swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home. 4. Switch the mfp on and wait for it to warm up (about 1 minute). 5. Print a menu map as follows: (a) press menu (1) on the scanner control panel. (b) using the up/down...

  • Page 146

    Installing upgrades > 146 m emory upgrade this section explains how to install additional ram memory into your mfp as a memory upgrade. The model comes equipped with 256mb of main memory.This can be upgraded with an additional memory board containing either 256mb or 512mb, giving a total memory capa...

  • Page 147

    Installing upgrades > 147 7. Gently push the board into the ram expansion slot until it latches in and will not go any further. 8. Close the access panel, pressing firmly at top to latch it closed. 9. Reconnect the ac power cable and switch the mfp on..

  • Page 148

    Installing upgrades > 148 10. When the mfp is ready, print a menu map as follows: (a) press menu (1) on the scanner control panel. (b) using the up/down arrow keys (2), navigate to the report print menu and press ok (3) once for the menu map. (c) press ok (3) again to print the menu map. (d) when th...

  • Page 149

    Installing upgrades > 149 h ard disk drive the optional 40gb internal hard disk drive (hdd) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. 1. Switch the mfp off and disconnect the ac power cable. 2. Pull op...

  • Page 150

    Installing upgrades > 150 6. Close the access panel, pressing firmly at the top to latch it closed. 7. Reconnect the ac power cable and switch the mfp on. 8. When the mfp is ready, print a menu map as follows: (a) press menu (1) on the scanner control panel. (b) using the up/down arrow keys (2), nav...

  • Page 151

    Installing upgrades > 151 all that remains is to configure the windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately. See “adjusting windows printer drivers” on page 152. A dditional paper tray 1. Switch the mfp off ...

  • Page 152: Pcl

    Installing upgrades > 152 a djusting windows printer drivers once your new upgrade has been installed, you may need to update the windows printer driver so that the additional features are available to your windows applications. Remember that if your mfp is shared between users on different computer...

  • Page 153

    Installing upgrades > 153 p ostscript driver this driver must be adjusted for any upgrade just installed. 1. Open the printers window (called “printers and faxes” in windows xp) via the start menu or from the windows control panel. 2. Right-click the printer icon for this printer, and choose propert...

  • Page 154: Roubleshooting

    Troubleshooting > 154 t roubleshooting c learing paper jams provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your mfp should give years of reliable service. However, paper jams occasionally do occur, and this sec...

  • Page 155: ......

    Troubleshooting > 155 i n the printer ...... 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later. 2. Raise the scanner gently. 3. Press the c...

  • Page 156

    Troubleshooting > 156 4. Note the positions of the four cartridges. It will be necessary to remove the four image drums to gain access to the paper path. 5. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. 1 2 3 4 1. Cyan cartridge...

  • Page 157: Caution!

    Troubleshooting > 157 6. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. 7. Repeat this removal procedure for each of the remaining image drum units. 8. Look into the mfp to check whether any sheets of pap...

  • Page 158: Caution!

    Troubleshooting > 158 and pull it forwards into the internal drum cavity and withdraw the sheet. (b) to remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. (c) to remove a sheet just entering the fuser (3), separate the tra...

  • Page 159

    Troubleshooting > 159 cavity area. Then allow the pressure release lever to rise again. 9. Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. Note if the sheet is well advanced into the fuser (...

  • Page 160

    Troubleshooting > 160 holding the complete assembly by its top centre, lower it into place in the mfp, locating the pegs at each end into their slots in the sides of the mfp cavity. 10. Lower the top cover but do not press down to latch it closed yet. This will protect the drums from excessive expos...

  • Page 161

    Troubleshooting > 161 the top cover, reach around and press down on the fuser pressure release lever (7). 12. If you are not using the rear exit tray, close it once paper has been removed from this area. 13. If your mfp has a duplex unit installed, press the cover release at the centre of the unit, ...

  • Page 162

    Troubleshooting > 162 15. Check inside the cover for sheets in this area and remove any that you find, then close the cover. 16. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack...

  • Page 163

    Troubleshooting > 163 17. Close the top cover and press down firmly at both sides so that the cover latches closed. 18. Gently lower the scanner. When the jam has been cleared, if jam recovery is set to on in the system configuration menu, the mfp will attempt to reprint any pages lost due to paper ...

  • Page 164

    Troubleshooting > 164 f ax problem checklist if a problem occurs, read through the list of problems and solutions before calling for service. The mfp will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is conn...

  • Page 165

    Troubleshooting > 165 dark, try changing the fax quality and density settings ( see “advanced operation” on page 102 ). Copy the document on the machine to determine how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later. Fax sent but rec...

  • Page 166: Lcd

    Troubleshooting > 166 mfp is connected to a pbx but it is not possible to dial out. Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the mfp ( see “connecting to a pbx” on page 71 ). Mfp always answers before its possible to use the ex...

  • Page 167

    Troubleshooting > 167 initializing check data data write error an error occurs when writing nic download data has: %dlcode%> 1.Memory allocation error. 2.Download file error. 3.Device free space acquirement error. 4.Device free area shortage error. 5.File write error. 6.Cu-f/w mismatch error. Restar...

  • Page 168

    Troubleshooting > 168 normal cancelling job (buffer full) indicates that a job is being cancelled because the printer area where the logs are stored has been used up and also “cancel job” is specified as an operation at the time of log full. Contact your network administrator for help. Warning order...

  • Page 169

    Troubleshooting > 169 warning toner empty toner empty. Warning status takes effect at cover open/close. Allows printing approx. 50 pages (a4 5% duty, density 5%). Warning toner not installed notifies that the toner cartridge is not installed. Warning drum life notifies the life of the drum. This is ...

  • Page 170

    Troubleshooting > 170 warning file erasing warning deleting encrypted job warning erased data full warning expired secure job indicates that an applicable job has been automatically deleted as the retention period for authentication printing has expired. Warning disk use failed a disk error has occu...

  • Page 171

    Troubleshooting > 171 e rror messages warning pu flash error status / code message meaning / action status / code message meaning / action error (online) load %media_size% in mp tray and press on-line switch manual paper feed is required. Manually insert the paper shown by %media_size%. Error (onlin...

  • Page 172

    Troubleshooting > 172 error (online) download message failed %code% indicates that writing of message data to be uploaded has been failed. %code%: 1.Fail: other errors. 2.Data_error: hash check error in data reading/writing, or abnormal flash 3.Overflow: down loading failure due to flash memory full...

  • Page 173

    Troubleshooting > 173 error 420 add more memory %errcode%: memory overflow memory capacity overflow. Press the on-line key to continue printing. Install expansion ram or decrease data size. Error 414 415 416 replace toner %errcode%:%color% waste toner full waste toner box is full and needs to be rep...

  • Page 174

    Troubleshooting > 174 error 620 621 622 623 replace toner %errcode%: incompatible %color% toner oem mismatch: incompatible toner cartridge fitted (protected signature id; incorrect distribution channel group). Replace with genuine toner cartridge. Error 620: y error 621: m error 622: c error 623: k ...

  • Page 175

    Troubleshooting > 175 error 400 open front cover %errcode%: paper size error inappropriate size paper was fed from a tray. Check the paper in the tray or check for multi feed ( see “clearing paper jams” ). Open and close the cover to perform recovery printing, and continue. Error 390 check %tray% %e...

  • Page 176

    Troubleshooting > 176 error 370 371 373 open duplex cover %errcode%: paper jam open the duplex cover, remove the paper and close the cover. Error 370: duplex reversal error 371: duplex input error 373: multi-feed into duplex (duplex remain jam) see “clearing paper jams” . If the code still appears, ...

  • Page 177

    Troubleshooting > 177 error 355 replace belt %errcode%: belt life the transfer belt has reached the end of its life and printing will stop. Warning status takes effect at cover open/close. Replace transfer belt. Error 348 check fuser %errcode%: fuser missing open the top cover, check the fuser is in...

  • Page 178

    Troubleshooting > 178 error 362 wait a moment data receive your printer's network card firmware is being reprogrammed. Error 362 wait a moment data received ok your printer's network card firmware is being reprogrammed. Error 362 check data rec data error an error has occurred while your printer’s n...

  • Page 179

    Troubleshooting > 179 error 364 rebooting %code% controller unit is rebooting. %code%: 0 … reboot due to a reason other than the following. 1 … reboot due to pjlcommand. 2 … reboot in accordance with a menu change. 3 … reboot due to quit operator of postscript language. 4 … reboot by network utility...

  • Page 180

    Troubleshooting > 180 e rror messages during n etworking e rror messages during e- mailing message action connection failed check network settings ping the ip address of the mfp from another pc in dos prompt. For example, type “ping 10.1.20.144" in dos prompt. If the mfp does not respond, then perfo...

  • Page 181

    Troubleshooting > 181 fail to get mail server response. Contact network administrator turn on log file option in [admin / management/ service mode] to record and observe network actions and contact your network administrator or nearest dealer for further help. Unpredicted error. Contact network admi...

  • Page 182

    Troubleshooting > 182 parameters or argument error check network settings check if the device name is valid. The device name can be found in menu/ general. Check “from” address. Check “to” address. Contact your network administrator for further help. Sequence error restart scanner reboot the machine...

  • Page 183

    Troubleshooting > 183 e rror messages during f iling message action fail to connect ftp server contact server administrator make sure the ftp server is not shut down and port number is correct. If the error is still there, contact your ftp server administrator. Unpredicted error contact server admin...

  • Page 184

    Troubleshooting > 184 cifs dialect negotiation fail contact server administrator this cifs may not support pc network program 1.0 dialect. Cifs login fail check id & password cifs (user level) login fail. Check login name and password you typed and try again. Can’t make subdirectory check the accoun...

  • Page 185

    Troubleshooting > 185 http service unavailable contact server administrator contact your server administrator for help. Http no support that server does not support http that server does not support http version 1.1, contact your server administrator for help. Resource not found contact server admin...

  • Page 186: Guide

    A guide to printing > 186 a guide to printing this chapter provides a convenient on-screen reference to the many features of the driver software supplied with your mfp. H ow to access the driver screens most of the features described are accessed via the printer driver screens. How you access them d...

  • Page 187: Xp/2000/s

    A guide to printing > 187 c hanging the driver defaults w indows xp/2000/s erver 2003 1. Click [start] Æ [printers and faxes] to open the printers and faxes window. 2. In the printers and faxes window, right-click on the appropriate printer driver icon, and choose [printing preferences] from the con...

  • Page 188

    A guide to printing > 188 2. In the driver’s [setup] tab, click [save…]. 3. Enter a meaningful name for the settings you are saving, and click [ok]. R ecalling saved driver settings 1. In the driver’s [setup] tab, choose any previously saved [driver settings] you need. 2. Proceed to make any other a...

  • Page 189

    A guide to printing > 189 2. Select the [device options] tab. In the windows xp postscript driver the tab may be called “device settings”. 3. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc. 4. Click [ok] to clos...

  • Page 190

    A guide to printing > 190 1. On the [job options] tab, click [advanced]. 2. Check [black overprint]. B lack printing ( black generation ) to use black generation, office colour or graphic pro must be the selected print mode. Your mfp prints the colour black in one of two ways: composite black or tru...

  • Page 191

    A guide to printing > 191 use true black when printing a combination of text and graphics. If you use true black to print photographs, dark sections of the photos may appear black. Office colour 1. On the driver’s [colour] tab, select [office colour] (1) and click the [options] button. 2. On [black ...

  • Page 192

    A guide to printing > 192 2. From the [black finish] menu (2), choose your preferred setting. F ine lines enhancement this feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned on, the spaces in bar codes ma...

  • Page 193

    A guide to printing > 193 2. On the driver’s [colour] tab, click [greyscale], then click [options]. 3. If using the ps driver, on the [colour] tab, click [greyscale], and then click [advanced] if you want to adjust brightness and contrast. Some applications will attempt to set the halftone screen in...

  • Page 194

    A guide to printing > 194 halftones] is left at on, the mfp will set its own halftone screen value, giving a smoother result. It is recommended to leave this option on. [optimised greyscale halftones] may take slightly longer to print but will give best quality. C olour matching b asics there are th...

  • Page 195

    A guide to printing > 195 3. Printer colour management (3). When you print your document and modify settings in the printer driver, the mfp performs colour adjustments. W hat this guide describes this chapter only discusses the printer colour management system. If you wish to learn more about your a...

  • Page 196

    A guide to printing > 196 p rinter colour management your printer has two separate colour management systems – office colour and graphic pro. > office colour (3a) – “office colour” on page 198 > this is a simpler colour management system designed for ease of use. Office colour is recommended for use...

  • Page 197: Rgb

    A guide to printing > 197 a bout rgb and cmyk colour some application programs give you the choice to create and edit documents using either rgb colour or cmyk colour. Typically, only professional graphics and desktop publishing software support cmyk colour. Most application programs only support rg...

  • Page 198

    A guide to printing > 198 o ffice colour this section describes the features in the printer driver for “office colour” printer colour management. There are two different sets of options in office colour: although the office colour options contain controls for cmyk data, it is strongly recommended th...

  • Page 199: - Rgb

    A guide to printing > 199 o ffice colour - rgb options office colour provides a collection of several different colour matching presets for rgb data. These presets each change the colour of your print in a slightly different way. These rgb colour matching options are available in all printer drivers...

  • Page 200: Rgb

    A guide to printing > 200 1. On the printer driver [colour] tab, select [office colour] (1) and click the [options] button. 2. Select a preset from [colour matching options] (2). C ustomising rgb office colour with the colour correct utility if the office colour presets are not sufficient for your n...

  • Page 201: Rgb

    A guide to printing > 201 profile assistant utility and then selected in the printer driver. When a job is sent to the mfp, the icc profiles are applied to the print job on the mfp. W hat can you do with graphic pro colour matching ? The graphic pro colour matching system is both powerful and flexib...

  • Page 202: Icc

    A guide to printing > 202 t ypes of icc profile supported there are four classes of icc profile supported by the graphic pro colour matching system: g raphic pro workflow – overview there are three steps to using the graphic pro colour matching system: 1. Gather or create icc profiles (see below) 2....

  • Page 203: 1 - G

    A guide to printing > 203 s tep 1 - g ather or create the icc profiles where can i get the profiles i need? S tep 2 - d own loading icc profiles to the hard disk you can download profiles to the mfp hard disk using the profile assistant utility. 1. Launch profile assistant 2. Select an mfp if this i...

  • Page 204: 3 - S

    A guide to printing > 204 (c) once you have selected a profile, you can add it to the mfp as one of the 4 profile types - rgb source, cmyk simulation, printer or linked. (d) the options available will depend on which icc profile you have selected. For example, if you have selected a cmyk profile, yo...

  • Page 205

    A guide to printing > 205 m atching the colour of a monitor , scanner or camera the graphic pro colour matching system can be used to match the printer colour to an rgb input device such as a monitor, scanner or digital camera. To match an rgb input device, first download the rgb source profile and ...

  • Page 206

    A guide to printing > 206 1. On the printer driver [colour] tab, select [graphic pro] (1) and click [options]. 2. Select [icc profile colour matching] (2). 3. Select the icc profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3). Remember t...

  • Page 207: - Rgb

    A guide to printing > 207 mfp profile yourself using profile creation software, select it here. S imulating another printer - rgb source data the graphic pro colour matching system can be used to simulate the colour output of another printer. Note if you have selected your own output profile (4), yo...

  • Page 208

    A guide to printing > 208 to simulate the output of another printer, you need to download at least 2 profiles to your mfp using profile assistant: > rgb source profile > simulation target profile > printer output profile (optional) once the profile(s) have been down loaded, make the appropriate sele...

  • Page 209

    A guide to printing > 209 3. Select the icc profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). 4. Remember that the names “rgb source 1”, “rgb source 2” and so on relate to the number assigned to the profil...

  • Page 210: Cmyk

    A guide to printing > 210 cmyk ink simulations - cmyk source data the icc-based colour matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: > euroscale – europe > swop – north americ...

  • Page 211

    A guide to printing > 211 if you are using a source cmyk document, use the following printer driver settings to perform a cmyk ink simulation: 1. On the printer driver [colour] tab, select [graphic pro] (1) and click [options]. 2. Select [icc profile colour matching] (2). 3. Select the [cmyk input p...

  • Page 212

    A guide to printing > 212 disabled, the grey components may be printed using a mixture of cmyk toner, instead of just k (black) toner. 4. Select a printer output profile (4). If [auto] is selected, the factory default profiles that are embedded in the mfp will be used. If you have created a profile ...

  • Page 213: Icc

    A guide to printing > 213 a bsolute colorimetric this option is recommended if you are proofing images on your mfp that are intended for final output on a printing press. This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device. P ur...

  • Page 214

    A guide to printing > 214 1. On the pcl printer driver [colour] tab, select [graphic pro] (1) and click [options]. 2. Select [disable colour matching for profile creation] (2) if you are creating an icc profile using third-party profile creation software. Select [use application colour matching] (3)...

  • Page 215

    A guide to printing > 215 > “custom page size” on page 222 > “duplex (double-sided) printing” on page 225 > “printing multiple pages on one sheet (n-up)” on page 227 > “poster printing” on page 228 > “scale to page” on page 230 > “watermarks” on page 231 b ooklet printing ( imposition ) booklet prin...

  • Page 216

    A guide to printing > 216 note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank. Windows po...

  • Page 217

    A guide to printing > 217 windows pcl 1. In the driver’s [setup] tab, recall any saved [driver settings] you may wish to use. 2. Choose [booklet] from the [finishing mode] drop-down list, then click [options]. 3. In the options window you can set the [signature] size, the number of [pages] per side ...

  • Page 218

    A guide to printing > 218 c ollating this feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this collated pages print like this application collate—some application programs have a collate feature in their print...

  • Page 219

    A guide to printing > 219 1. If using the pcl driver, on the [setup] tab first choose any saved [driver settings] that you wish to use. See “recalling saved driver settings” on page 188. 2. In the [job options] tab, choose how many [copies] you want to print from the scrolling list. 3. Click the [co...

  • Page 220

    A guide to printing > 220 1. In the postscript driver’s [colour] tab, click [advanced]. 2. Select which [separations] you want to print from the drop-down list. S eparating queued print jobs when you share an mfp with other users it can be useful to print a special page between print jobs to help lo...

  • Page 221

    A guide to printing > 221 1. In the driver’s advanced tab click the [separator page…] button (1). 2. Click [browse] (2) and navigate to a file containing an image of the separator page you wish to use, then click [ok]. C over print cover print is when the first page (cover) of a print job is fed fro...

  • Page 222

    A guide to printing > 222 c ustom page size this feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm. Actual limits vary sl...

  • Page 223

    A guide to printing > 223 3. In the postscript custom page size definition window, choose your [paper feed direction] from the drop-down list. The available choices are: notice that the size ranges available swap places when you change the paper feed direction between a portrait and a landscape choi...

  • Page 224

    A guide to printing > 224 windows pcl 1. In the driver’s [setup] tab, select any previously saved settings you wish to use. 2. Click the [paper feed options] button. 3. In the paper feed options window, click [custom size]. 4. If you have previously saved any special custom sizes they will be listed...

  • Page 225

    A guide to printing > 225 7. If this is the size of your document but you want to scale it to fit a standard size of paper, click [resize document to fit printer page] in the paper feed options window, and choose the mfp’s actual paper size from the [conversion] drop-down list. D uplex ( double - si...

  • Page 226

    A guide to printing > 226 windows postscript 1. In the driver’s layout tab, under [2-sided printing], select the binding edge you want. For portrait (tall) page layout the usual choice is [long edge]. For landscape (wide) page layout the usual choice is [short edge]. Choosing [off] turns off duplex ...

  • Page 227: (N-

    A guide to printing > 227 choosing [off] turns off duplex printing and your document will be printed single-sided. P rinting multiple pages on one sheet (n- up ) this feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply wan...

  • Page 228

    A guide to printing > 228 windows pcl 1. In the driver’s setup tab, choose the number of pages (“n-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. 2. Click [options] to choose from the available options for this feature. From here you can choose the page printing order, the p...

  • Page 229

    A guide to printing > 229 1. In the driver’s setup tab, under [finishing mode], choose [poster print]. 2. Click [options] to open the options window. (a) choose the [enlargement] required for your document to fill the poster. (b) [registration marks] can be printed if required so that your printed p...

  • Page 230

    A guide to printing > 230 s cale to page scale to page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the windows pcl drivers. 1. In the driver’s setup tab, click the [options] button. 2. Check th...

  • Page 231

    A guide to printing > 231 w atermarks a watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “draft”, or perhaps “confidential”. The illustration below shows the windows postscript driver. The pcl driver is very similar. The wat...

  • Page 232

    A guide to printing > 232 to create a new watermark 1. In the watermarks window, click [new…]. 2. Enter the text you want for your watermark. 3. Adjust your watermark’s font, size, colour, angle, position and border (trim) as required. 4. Click [ok] to accept your changes. To choose a previously cre...

  • Page 233: Pecifications

    Specifications > 233 s pecifications item specification general dimensions 500 x 600 x 670mm (w x d x h) weight 37kg approximately power source input: 220 to 240vac, 50 to 60hz power consumption max. Operating: 1200w normal operating: 490w stand-by: 110w power save mode: environmental: noise tempera...

  • Page 234

    Specifications > 234 network workgroup solution for: stand-alone copy e-mail (via internet/intranet) filing direct faxing output format pdf, jpeg, tiff interface usb 2.0 host usb 2.0 device ethernet 10/100 mb copy scan e-mail, scan to file, print adf document size 114 x 140 to 216 x 355mm document w...

  • Page 235

    Specifications > 235 density control 5 levels enlarge/reduce whole page (98%) 25% to 400% in 1% and 10% increments preset scaling input tray tray 1/tray 2 (optional)/mp tray paper supply letter sef (short edge feeding) legal sef a4 sef a5 sef edge erase 0 to 25mm margin shift 0 to 25mm paper saving ...

  • Page 236

    Specifications > 236 compatibility itu-t g3 (super g3) modem speed 33.6kbps line interface dual rj-11c (line and tel) line input level range 19db to -43db coding mh, mr, mmr, jbig receiving memory 1.5 mb resolution: standard fine photo extra fine 200 x 100dpi 200 x 200dpi 200 x 200dpi 200 x 400dpi s...

  • Page 237

    Specifications > 237 address book volume: max. Addresses group no. Of addresses in each group 300 20 50 multiple recipients allow yes security check yes mail server authentication smtp, pop3 supported mail server application lotus mail server 5.0 ms exchange server 2000 redhat 7.0 sendmail supported...

  • Page 238

    Specifications > 238 max. Number of profiles 40 printing speed 20 pages per minute colour/32 pages per minute monochrome resolution 600 x 600dpi 600 x 1200dpi optical: 600x600dpi auto features auto registration auto density adjustment auto consumable counter reset memory 256mb standard, upgradeable ...

  • Page 239: Ndex

    Index > 239 i ndex a about rgb and cmyk colour .........197 b belt how to replace ........................132 life expectancy........................119 life remaining .......................... 60 black printing (black generation) ..............................190 blacks and greys ....................

  • Page 240

    Index > 240 information codes/messages ........166 during e-mailing .....................180 during filing ...........................183 during networking...................180 during scanning and copying ........................166, 171 installing mfp drivers and utilities mfp setup tool ............

  • Page 241

    Index > 241 s secure documents printing................................... 79 secure printing............................. 77 separator page ...........................220 setting the driver device options ....................................188 simulating another printer - rgb source data ............

  • Page 242: Contact

    Oki contact details > 242 o ki contact details oki systems (uk) limited 550 dundee road slough trading estate slough, sl1 4le tel:44 (0) 1753 819819 fax:44 (0) 1753 819899 http://www.Oki.Co.Uk oki systems ireland limited the square industrial complex tallaght, dublin 24, ireland tel:+353 1 4049590 f...

  • Page 243

    Oki europe limited blays house wick road egham surrey tw20 0hj united kingdom tel: +44 (0) 208 219 2190 fax: +44 (0) 208 219 2199 www.Okiprintingsolutions.Com 07079001 iss.2.