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Oki MC363DN User Manual

Other manuals for MC363DN: Configuration Manual

Summary of MC363DN

  • Page 1

    Mc363dn user’s guide.

  • Page 2

    Preface > 2 p reface every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipmen...

  • Page 3: Eu/

    Emergency first aid > 3 e mergency first aid take care with toner powder: if swallowed, give small amounts of cold water and seek medical attention. Do not attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush w...

  • Page 4

    Environmental information > 4 this product contains software developed by the heimdal project. Copyright (c) 1995 - 2008 kungliga tekniska högskolan (royal institute of technology, stockholm, sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modificatio...

  • Page 5

    Contents > 5 c ontents preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 manufacturer. . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 6

    Contents > 6 operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43 loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 7

    Contents > 7 advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89 fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98 managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 8

    Notes, cautions and warnings > 8 n otes , cautions and warnings for the protection of your product, and in order to ensure that you benefit from its full functionality, this model has been designed to operate only with genuine original toner cartridges. Any other toner cartridge may not operate at a...

  • Page 9

    About this guide > 9 a bout this guide d ocumentation suite this guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is foun...

  • Page 10

    About this guide > 10 o n - line usage this guide is intended to be read on screen using adobe reader. Use the navigation and viewing tools provided in adobe reader. There are many cross-references within this book, each highlighted as blue text . When you click on a cross-reference the display will...

  • Page 11

    Introduction > 11 i ntroduction congratulations on choosing this multi function product (mfp). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media. With this mfp, you can instantly scan paper-ba...

  • Page 12

    Introduction > 12 additionally, the following optional features are also available: > additional paper tray for loading a further 530 sheets to minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media. > additional memory allow...

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    Introduction > 13 o verview f ront view 1. Adf unit. 2. Adf paper tray. 3. Operator panel. Menu driven operator controls and lcd panel a . 4. Output tray (face down). Standard printed copy delivery point. Holds up to 150 sheets at 80g/m². 5. Paper tray. Standard paper tray. Holds up to 250 sheets of...

  • Page 14

    Introduction > 14 r ear view when the rear output tray is folded down paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essen...

  • Page 15

    Introduction > 15 c ontrol panel ref. Description 1. Liquid crystal display (lcd) displays operating instructions and status of your machine. 2. Panel adjust recess the lcd panel can be swivelled upwards from its base position for ease of use. 3. Main function buttons copy : pressing this button sel...

  • Page 16

    Introduction > 16 k eypad - character switching numbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to switch between characters. The example below is based on english being the display language: 11. Status: pressing this button gives acces...

  • Page 17

    Introduction > 17 c hanging the display language the default language used by your mfp for display messages and for report printing is english 1 . If required, this can be changed using the operator panel to display admin setup > manage unit > language maintenance setup . 1. To ensure your product c...

  • Page 18

    Getting started > 18 g etting started t urning on your machine 1. Plug the ac cable into the ac power socket of your machine. 2. Plug the ac cable into the electric socket. 3. Check that no documents are on the document glass or adf, and the adf cover is closed. 4. Hold down the power switch for abo...

  • Page 19

    Getting started > 19 t urning off your machine be sure to follow the procedure below every time you turn off the machine. 1. Hold down the power switch for about a second. The message shutdown in progress. Please wait. The machine turns off automatically. Appears in the operator panel, and power swi...

  • Page 20

    Getting started > 20 p ower saving mode if you do not use the machine for a while, it will enter power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the power save button on the control panel. Note by default, the time interval to enter th...

  • Page 21

    Getting started > 21 s leep mode your machine transitions from power saving mode to sleep mode after a set period of time. In sleep mode the power consumption of the device in minimal. To cancel sleep mode, press the power save button on the control panel. Note the machine will not enter sleep mode ...

  • Page 22

    Getting started > 22 a uto power off when your machine is not used for a certain period of time, it turns off the power automatically. Once the machine turns off the power, you need to turn on to use it. The machine has three settings to select the machine's behavior on auto power off. > enable > au...

  • Page 23

    Getting started > 23 i nstalling drivers and utilities the installation instructions below refer to usb connection. For network connection details refer to the configuration guide. If you are running windows server 2008, server 2008 r2 or server 2012, you may need to follow these steps to ensure the...

  • Page 24

    Getting started > 24 w indows - scanner and printer drivers the scanner driver is used for “pull scan”, i.E. Initiating a scan from your pc via software. Compare this to “push scan” where you start the scan by pressing a button on the mfp's front panel. 1. Attach the printer to a usb port of your co...

  • Page 25

    Getting started > 25 m ac - printer driver the information in this section is based on mac os x 10.9. Other versions may appear slightly different, but the principles are the same. 1. Insert the dvd-rom and run the oki driver installer program. 2. Follow the on-screen instructions to install the pri...

  • Page 26

    Getting started > 26 f ax driver the fax driver allows you to send faxes directly from your computer without printing the document first. With oki's fax driver you are sending the fax data from your computer to the mfp, and then the mfp automatically sends the document. Installing the fax driver thi...

  • Page 27

    Getting started > 27 c onfiguration tool installation of the configuration tool is optional and can be found on the dvd in the utilities folder. Follow the on-screen instructions to complete the configuration tool installation. The configuration tool can discover devices over usb or network connecti...

  • Page 28

    Getting started > 28 a ct k ey utility the actkey utility enables the mfp to receive one key touch commands from a connected computer. Installation of the actkey utility is optional and can be found on the dvd in the utilities folder. Information on using the actkey utility can be found in “remote s...

  • Page 29

    Getting started > 29 7. To use actkey in local pc mode (i.E. Push scanning), it must be set as the program to handle scanner events: (a) click start to select control panel . (b) enter view scanners and cameras in search control panel . (c) click the view scanners and cameras under devices and print...

  • Page 30

    Paper recommendations > 30 p aper recommendations your mfp will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/...

  • Page 31

    Paper recommendations > 31 c assette trays if you have identical paper stock loaded in another tray (2nd tray if you have one, or multi purpose tray) you have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from windows applications, this fun...

  • Page 32

    Paper recommendations > 32 m ulti purpose tray the multi purpose tray can handle the same sizes as the cassette trays but in weights up to 220 g/m² . For very heavy paper stock use the rear output tray. This ensures that the paper path through the printer is almost straight. The multi purpose tray c...

  • Page 33

    Loading paper > 33 l oading paper c assette trays 1. Remove the paper tray from the machine. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3). 1 2 3.

  • Page 34

    Loading paper > 34 3. Load paper (letter headed paper face down and top edge towards the front of the printer), as shown. 4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used. 5. Close the paper tray gently. 6. Set the correct paper size. Refer to “configuring the tray...

  • Page 35

    Loading paper > 35 > do not pull the paper tray out during printing (except as described below for the 2nd tray). Note > if you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if you are printing from the 2nd...

  • Page 36

    Loading paper > 36 m ulti purpose tray 1. Open the multi purpose tray (a). 2. Fold out the paper supports (b). 3. Press gently down on the paper platform (c) to ensure it is latched down. 4. Load the paper and adjust the paper guides (d) to the size of paper being used. > for single-sided printing o...

  • Page 37

    Loading paper > 37 6. Using the down arrow key, scroll to media type and press ok . 7. Using the arrow keys, scroll to the type of media loaded and press ok . 8. Using the down arrow key, scroll to media weight and press ok . 9. Using the arrow keys, scroll to the weight of the loaded paper and pres...

  • Page 38: Pin

    User authentication and access control > 38 u ser authentication and access control if your administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access c...

  • Page 39

    User authentication and access control > 39 o peration from the computer printing from windows 1. Open the file you want to print. 2. From the file menu, select print . 3. Choose the printer driver you want in select printer and click preferences . 4. Select the extend tab. 5. Click user authenticat...

  • Page 40

    User authentication and access control > 40 > server kerberos: authenticates with the user information stored in the server using kerberos. 10. Click ok . 11. Click ok and then click print . Setting user authentication options set the user authentication options of printer driver from the device opt...

  • Page 41

    User authentication and access control > 41 printing from mac 1. Open the file you want to print. 2. From the file menu, select print . 3. Select your machine’s printer driver. 4. Select user authentication from the panel menu under the printer and presets menus. 5. Select the use user authenticatio...

  • Page 42

    Operation > 42 o peration with its intuitive control panel, this multi function product (mfp) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. The following sections describe how to copy, fax, and scan your documents. Refer to “printing” on p...

  • Page 43

    Operation > 43 m ulti - tasking your machine can handle more than one task at a time. The table below details which combination of tasks can be performed. 1st 2 n d copy scan to email/ network pc internet fax (tx) scan to usb memory fax tx fax rx print from usb (direct print) pc scan (remote pc) ema...

  • Page 44

    Operation > 44 l oading document ( s ) the mfp can scan/copy/send document(s) either from the adf (automatic document feeder) or on the glass. If you need to send multiple pages, load your papers in the adf. The adf can hold up to 50 pages at one time. If you need to scan/copy/send pages from books,...

  • Page 45

    Operation > 45 p lacing document ( s ) in the adf 1. If you have multiple pages, fan the pages to avoid paper jams. The adf holds up to 50 pages at one time. 2. Place the document with the text face up in the adf: > if your document is portrait, load with the top edge of the document in first. > if ...

  • Page 46

    Operation > 46 p lacing document ( s ) on the glass 1. Open the document cover. 2. Place your document with the text face down on the glass: > if your document is portrait, align its top edge to the upper-left corner of the glass. > if your document is landscape, align its right edge to the upper-le...

  • Page 47

    Copying > 47 c opying b asic operation 1. Place your document(s) with text face up in the adf or face down on the glass. 2. If required, press the copy button (1) on the control panel to prompt the copy screen. 3. Press mono (2) to copy your document(s) in black and white, or color (3) to copy your ...

  • Page 48

    Copying > 48 a dvanced operation using the options available you can alter the copy output to suit your needs: 1. Press the right arrow key. 2. Select required parameter with down arrow key and press the ok button or the right arrow key to display the available options. 3. Using up or down arrow key...

  • Page 49

    Copying > 49 image settings density -3, -2, -1, 0 , +1, +2, +3 adjust density darker: keep color intensity and darker image. Lighter: reduce color intensity and gives lighter image. Document type text, text&photo , photo, photo (glossy) allows you to specify the type of images on the document. Resol...

  • Page 50

    Copying > 50 4. Press the left arrow key or back button to return to the start menu. 5. If access control is enabled, logout once you are finished to avoid any unauthorised access. R esetting copy settings a uto reset all settings you configured for your copy job return to their default values if no...

  • Page 51: (Twain/wia/ica

    Scanning > 51 s canning i nstalling scanner drivers (twain/wia/ica driver ) this section explains the procedure to install the scanner driver. Before using scan function, install the scanner driver. You can install twain driver and wia (windows only) driver at the same time. Install the twain driver...

  • Page 52

    Scanning > 52 if the scanner driver has been installed, the setup maintenance program of the scanner driver is displayed. Check the checkbox of add and then click next to proceed to the step 8. 8. Click next . 9. Check the checkbox of network scanner and click next . 10. Select ip address or search ...

  • Page 53

    Scanning > 53 11. If search mfp is selected, select the machine and click next . 12. Set the scanner driver name and click next . 13. Enter the host name, ip address and port number and then click configure . 14. Click next . 15. Click next ..

  • Page 54

    Scanning > 54 16. Click finish . For mac os x 1. Make sure that the machine is connected to the pc and the power switch of the machine is turned on. Then, load the “software dvd-rom” on the drive of the pc. 2. Double-click the oki icon on the desktop. 3. Double-click drivers > scanner > installer fo...

  • Page 55

    Scanning > 55 7. Read the license agreement and click continue . 8. Click agree if you agree. 9. Click install . To change the installation location of the driver, click change install location . 10. Enter the administrator's name and password, and click ok . 11. Click continue installation . 12. Cl...

  • Page 56

    Scanning > 56 u sing a ct k ey software using the actkey, you can start a scan job in specified settings with a click a button. Installing the software 1. Insert the “software dvd-rom” into your computer. A window opens. 2. Select actkey from software . 3. Install the software as instructed. 4. Clic...

  • Page 57: Wsd S

    Scanning > 57 s etup to use the wsd s can the following explains how to set up the pc to use the wsd scan function. In order to use the wsd scan function, install this device on the pc. Wsd scan can be used from scan to computer and remote scan via network. To use wsd scan, the machine has to be con...

  • Page 58

    Scanning > 58 3. When the balloon message saying that the installation is complete is displayed on the task bar, click the balloon to check the details, and click close . Check the device installation on the machine as follows. 4. Press the scan key on the operator panel. 5. Press the to select comp...

  • Page 59

    Scanning > 59 > usb memory > shared folder > remote scan 4. Set your scanning options as required. For further details refer to the following sections. 5. Press mono (2) to scan your document(s) in black and white, or color (3) to scan your document(s) in color. Note computer; select target applicat...

  • Page 60

    Scanning > 60 s can to e- mail using the options available, you can enter e-mail information and alter the scan output to suit your needs: 1. Place your document(s) with text face up in the adf or face down on the glass. 2. Press the scan button on the control panel to prompt the scan menu screen. 3...

  • Page 61

    Scanning > 61 add destination (cont.) to: cc: bcc: (cont.) direct input enter e-mail address using the on-screen keyboard. Ldap simple search use the on-screen keyboard to enter a search value. Advanced search search method: user name: e-mail address: use advanced search to search the ldap address b...

  • Page 62

    Scanning > 62 scan settings (cont.) reply to (cont.) direct input enter e-mail address using the on-screen keyboard. Ldap simple search use the on-screen keyboard to enter a search value. Advanced search search method: user name: e-mail address: use advanced search to search the ldap address book by...

  • Page 63

    Scanning > 63 5. Press the mono button to scan your document(s) in black and white, or the color button to scan your document(s) in color. On completion the machine will beep and a confirmation message displays. 6. If access control is enabled, logout once you are finished to avoid any unauthorised ...

  • Page 64

    Scanning > 64 s can to s hared f older before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. 1. Place your document(s) wi...

  • Page 65

    Scanning > 65 scan setting (cont.) image settings (cont.) background removal auto , off, 1, 2, 3, 4, 5, 6 allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not printed. Show- through removal off, low, middle , hig...

  • Page 66

    Scanning > 66 7. Press the mono button to scan your document(s) in black and white, or the color button to scan your document(s) in color. On completion the machine will beep and a confirmation message displays. 8. If access control is enabled, logout once you are finished to avoid any unauthorised ...

  • Page 67: Usb

    Scanning > 67 s can to usb memory 1. Plug the usb memory into the usb port at the front of the machine. 2. Place your document(s) with text face up in the adf or face down on the glass. 3. Press the scan button on the control panel to prompt the scan menu screen. 4. Using the down arrow key, scroll ...

  • Page 68

    Scanning > 68 5. Press the mono button to scan your document(s) in black and white, or the color button to scan your document(s) in color. On completion a confirmation message displays. 6. Remove the usb memory from the machine. 7. If access control is enabled, logout once you are finished to avoid ...

  • Page 69

    Scanning > 69 s can to c omputer you can save the scanned data into your local computer. When you press the or , the scan job starts and the actkey utility and the twain driver start automatically. You can send the scanned document to a specified application, save it in a specified folder, or send i...

  • Page 70

    Scanning > 70 c onnecting via usb 1. Press the scan key on the operator panel. 2. Place your document with text face up in the adf or face down on the document glass. 3. Press the to select computer and then press ok . If the network twain setting is set to disable , proceed to the step 6 . 4. Check...

  • Page 71

    Scanning > 71 9. Press or . Wsd s can connection 1. Press the scan key on the operation panel. 2. Place the original on the automatic document feeder or on the scanner glass. 3. Press the to select computer and then press ok . 4. Check that the select a connecting pc is selected, and press ok . 5. P...

  • Page 72

    Scanning > 72 r emote s can this will launch the scanner driver from a utility installed on the pc (actkey, paperport, image, adobe photoshop, etc.) and will begin scanning. Connect the machine to a computer via usb or a network. Twain (usb connection and network connection) and wsd scan are support...

  • Page 73

    Scanning > 73 s imple scan mode for windows 1. Place your document with text face up in the adf or face down on the document glass. 2. Start actkey on your computer. 3. Click the scan button you want. The scan job starts. Scan button name: for mac os x 1. Place your document with text face up in the...

  • Page 74

    Scanning > 74 5. Start actkey on your computer. 6. Click the scan button you want. The scan job starts. Scan button name: for mac os x 1. Press the scan key on the operator panel. 2. Place your document with text face up in the adf or face down on the document glass. 3. Press the to select remote sc...

  • Page 75

    Scanning > 75 7. Press the to select the destination you want and then press ok . 8. Press or . 9. Start the actkey on your computer. 10. Click a scan button. For mac os x 1. Press the scan key on the operator panel. 2. Place your document with text face up in the adf or face down on the document gl...

  • Page 76

    Scanning > 76 s ecure scan mode ( for usb connection ) for windows 1. Press the scan key on the operator panel. 2. Place your document with text face up in the adf or face down on the document glass. 3. Press the to select remote scan and then press ok . 4. Check that the twain is selected, and pres...

  • Page 77

    Scanning > 77 m anaging profiles a dding a new network profile register the information you configured on the computer as a profile. It is necessary when you perform scan to shared folder with the computer. 1. Press the setting button on the control panel to prompt the setting screen. 2. Using the d...

  • Page 78

    Scanning > 78 d eleting a network profile to delete a network profile: 1. Press the setting button on the control panel to prompt the setting screen. 2. Using the down arrow key, scroll to profile list and press ok . 3. Select the desired profile number. 4. Ensure delete is highlighted then press th...

  • Page 79

    Scanning > 79 m anaging the address book s etting sender and reply to e- mail addresses ( from / reply to ) you can set the e-mail address from which e-mails are sent and the address to which responses are sent. 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to...

  • Page 80

    Scanning > 80 c reating e- mail templates you can create up to five e-mail templates with various subject lines and body text. Registering a subject 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to admin setup and then press ok . 3. Using the arrow keys and on...

  • Page 81

    Scanning > 81 a dding an e- mail address entry to the address book the machine can hold up to 300 e-mail addresses in the address book. To assign a new e-mail address to the address book: 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to address book and press ...

  • Page 82

    Scanning > 82 8. Press the left arrow key to exit the menu. M odifying an e- mail address entry from the address book to edit an e-mail address entry from the address book: 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to address book and press ok . 3. Press o...

  • Page 83

    Scanning > 83 d eleting a group address entry from the address book to delete a group address entry from the address book: 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to address book and press ok . 3. Using the down arrow key, scroll to e-mail group and pres...

  • Page 84

    Printing > 84 p rinting this chapter details how to use the following print options from the control panel: > job lists > print from usb memory > switch online/offline for full details of how to use your machine and any optional accessories to print jobs efficiently and effectively, please refer to ...

  • Page 85: Usb

    Printing > 85 p rint from usb memory b asic operation 1. Plug the usb memory into the usb port at the front of the machine. 2. Press the print button (1) on the control panel to prompt the print menu screen. 3. Using the down arrow key, scroll to print from usb memory and press ok . 4. Ensure select...

  • Page 86

    Printing > 86 5. If your file is contained within a folder: (a) using the arrow keys, scroll to the required folder and press ok . (b) press ok to select open folder . 6. Using the arrow keys scroll to the file you want to print and press the ok . 7. Ensure select is highlighted, then press ok . 8. ...

  • Page 87: Airprint

    Printing > 87 s witching online / offline if you wish to alter the print status of your machine: 1. Press the print button (1) on the control panel to prompt the print menu screen. 2. Using the down arrow key, scroll to switch online/offline and press ok . 3. Using the arrow keys, scroll to your req...

  • Page 88: Mfp

    Faxing > 88 f axing s ending a fax from the mfp this section details how to send a fax directly from your mfp. B asic operation 1. Place your document(s) with text face up in the adf or face down on the glass. 2. Press the fax button (1) on the control panel to prompt the fax mode screen. 3. Ensure ...

  • Page 89

    Faxing > 89 a dvanced operation using the options available, you can alter the fax output to suit your needs: feature option description fax add destination speed dial list select the required speed dial number. You can select multiple entries. Entries must be registered in advance, refer to “adding...

  • Page 90

    Faxing > 90 manual feed if you wish to send multiple sets of documents from the adf or flatbed, enable the “continuous scan” feature. Refer to “continuous scan mode” on page 110 for full details. Fax functions (cont.) continuous scan(adf) on, off allows you to continue scanning more documents. Allow...

  • Page 91

    Faxing > 91 broadcasting this function allows you to send a fax to multiple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 100 destinations at one time. Deleting specified destinations you can cancel an indi...

  • Page 92

    Faxing > 92 f code communication f code transmission is a function to communicate, using sub addresses or passwords in accordance with the itu-t standard. By creating f code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication. Sub...

  • Page 93

    Faxing > 93 8. Select a type of f code box: > bulletin box - refer to “registering an f code bulletin box” on page 93 > confidential box - refer to “registering an f code confidential box” on page 93 . Registering an f code bulletin box 1. Press ok to select bulletin box . 2. Press the right arrow k...

  • Page 94

    Faxing > 94 4. Using the down arrow key, scroll to i.D.Code and press the right arrow key: (a) register an id code number (4 digits) using the numeric keypad. (b) press ok . 5. If required, use the down arrow key to scroll to hold time . Press the right arrow key: (a) enter the required hold time (0...

  • Page 95

    Faxing > 95 deleting an f code box 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to admin setup and press ok . 3. Using the arrow keys and on-screen keypad, enter the administrator password. Highlight done and press ok . 4. Using the down arrow key, scroll to ...

  • Page 96

    Faxing > 96 receiving using a sub address (f code polling) by entering a sub address and id code, a document stored in the bulletin box of a recipient machine can be taken out (polling). 1. Press the fax button on the control panel to prompt the fax ready screen. 2. Press ok to select fax . 3. Using...

  • Page 97

    Faxing > 97 printing stored documents printing received confidential documents. 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to store document settings and press ok . 3. Using the down arrow key, scroll to print and press ok . 4. Press ok to select fcode box ...

  • Page 98

    Faxing > 98 fax job view/cancel if you no longer require a stored fax job, you can cancel and remove it from your mfp’s memory. 1. Press the fax button on the control panel to prompt the fax mode screen. 2. Using the arrow keys, scroll to fax and press ok . 3. Using the down arrow key, scroll to fax...

  • Page 99

    Faxing > 99 receiving faxes the machine automatically starts fax reception. Receiving calls the telephone starts ringing when it receives calls. 1. Pick up the handset to talk when the machine rings. 2. If necessary, press the mono start button and then put down the handset to receive faxes. Ans/fax...

  • Page 100

    Faxing > 100 drd this mode allows the machine to detect a distinctive ring if it has been enabled on the phone line. In this mode, the machine distinguishes the drd type of the sender. The machine then answers only when it matches the registered drd type. There are several type of drd ring pattern. ...

  • Page 101

    Faxing > 101 m anaging the phone book the following section describes how to add/remove/modify speed and group dial entries to/ from the phone book. A dding a speed dial entry to the phone book the machine can hold up to 300 speed dial numbers in the phone book. To add a new speed dial number to the...

  • Page 102

    Faxing > 102 17. Press the left arrow key to exit the menu. A dding a group entry to the phone book the machine can hold up to 20 group dial settings. To add a new group dial number to the phone book: 1. Press the setting button on the control panel. 2. Using the down arrow key, scroll to phone book...

  • Page 103

    Faxing > 103 5. Using the arrow keys, scroll to delete and press ok . 6. At the prompt select yes to continue or select no to cancel the operation. 7. Press ok . 8. Press the left arrow key to exit the menu. M odifying a speed dial entry to modify a speed dial entry: 1. Press the setting button on t...

  • Page 104

    Faxing > 104 i nternet fax s ending a fax from your pc basic operation 1. At the mfp: place your document(s) with text face up in the adf or face down on the glass. 2. Press the fax button on the control panel to prompt the fax mode screen. 3. Using the down arrow key, scroll to internet fax and pre...

  • Page 105

    Faxing > 105 (c) enter comments if required. (d) if required select the add an outside call number checkbox and enter the outside call number as appropriate. 11. On the recipient tab: (a) click the recipients... Button. (b) select a fax number from the phone book panel on the right hand side. Refer ...

  • Page 106

    Faxing > 106 advanced operation using the options available, you can alter the fax output to suit your needs: feature option description internet fax add destination to: cc: bcc: address book select e-mail address from the address book. Input range: 001-300 group list select destination group from t...

  • Page 107

    Faxing > 107 r eceiving an internet fax the machine automatically prints the internet faxes it receives. If the document is larger than a4 size, the machine automatically reduces it to the size of the paper in the specified paper tray. Scan setting (cont.) file name user defined use the on-screen ke...

  • Page 108

    Faxing > 108 a dding fax numbers to the phone book to add a fax destination number to the phone book: 1. From your application’s file menu, select print . 2. In the select printer window, highlight the fax driver option. 3. Press the preferences button to display the fax driver window. 4. Click the ...

  • Page 109

    Faxing > 109 8. Add recipients to the group list: (a) select a fax number from the phone book panel on the right hand side. (b) press the add-> button to add this number to the group list. (c) repeat steps (a) and (b) as required to create the group list. (d) if you need to remove a number from the ...

  • Page 110

    Functions common to copy, fax and scan operations > 110 f unctions common to copy , fax and scan operations c ontinuous scan mode if you need to scan, copy or fax multiple sets of documents from the adf or document glass, enable the “continuous scan” option. To set the fax to continuous scan: 1. Pla...

  • Page 111

    Maintenance > 111 m aintenance r eplacing consumable items only use genuine original consumables to ensure the best quality and performance from your hardware. Non original products may adversely affect your printer's performance and invalidate your warranty. T oner cartridge replacement the toner u...

  • Page 112

    Maintenance > 112 1. Gently raise the scanner. 2. Press the cover release (a) and open the output tray (b) fully. Warning! If the mfp has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. A b.

  • Page 113

    Maintenance > 113 3. Note the positions of the four cartridges. It is essential that they go back in the same order. (a) slide the colored release collar on the cartridge to be replaced fully towards the right hand side of the printer. (b) lift the right-hand end of the cartridge and then draw the c...

  • Page 114

    Maintenance > 114 5. Clean the top of the id unit with a clean, lint free cloth. 6. Remove the new cartridge from its box but leave its wrapping material in place for the moment. 7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cart...

  • Page 115

    Maintenance > 115 12. Gently wipe the led head surface with a clean, lint free cloth. 13. Close the output tray and press down firmly so that the cover latches closed. 14. Gently lower the scanner. B c a.

  • Page 116

    Maintenance > 116 i mage drum replacement the image drum assembly comes complete with its own installation details which give full instructions on replacement. You are advised to follow these instructions carefully. R eplacing the transfer belt unit the belt unit is located under the image drum asse...

  • Page 117

    Maintenance > 117 4. Place the assembly in a safe place away from direct sources of heat and light. 5. Pull the locking levers at each side of the transfer belt up and towards the front of the machine. 6. Using the locking levers (a), lift the belt (b) upwards and withdraw from the machine. 7. Lower...

  • Page 118

    Maintenance > 118 9. Holding the image drum assembly by its handles, lower it into place in the machine, locating the pegs at the sides into their slots in the sides of the printer cavity. 10. Close the output tray and press down firmly so that the cover latches closed. 11. Gently lower the scanner..

  • Page 119

    Maintenance > 119 f user replacement the fuser is located inside the printer just behind the toner cartridges. Switch off the mfp and allow the fuser to cool for about 10 minutes before opening the cover. Refer to “turning off your machine” on page 19 for details. 1. Gently raise the scanner. 2. Pre...

  • Page 120

    Maintenance > 120 7. Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (b) should be fully upright, and the two locating lugs (c) should be towards you. 8. Lower the fuser into the printer, locating the two lugs (c) into their slots in the sides of...

  • Page 121

    Maintenance > 121 c leaning ... The unit casing 1. Switch the printer off. Refer to “turning off your machine” on page 19 for details. 2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral detergent. 3. Use a soft dry cloth to dry the unit surface. 4. Switch the printe...

  • Page 122

    Maintenance > 122 3. Gently wipe the led head surface with a clean, lint free cloth. 4. Close the output tray and press down firmly at both sides so that the cover latches closed. 5. Gently lower the scanner. Caution! Do not use methyl alcohol or other solvents on the led head as damage to the lens ...

  • Page 123

    Maintenance > 123 ... The paper path in the adf if marks are found on an image which has been read by the adf, or the adf does not feed documents smoothly, follow the cleaning procedure below. 1. Switch the mfp off. Refer to “turning off your machine” on page 19 for details. 2. Open the adf top cove...

  • Page 124

    Maintenance > 124 ... The document glass the document glass needs to be cleaned occasionally to ensure optimum image quality and performance. 1. Open the document cover. 2. Moisten a soft, clean, lint free cloth and remove any marks, as shown. 3. Close the document cover..

  • Page 125

    Installing upgrades > 125 i nstalling upgrades this section explains how to install optional equipment into your mfp. This includes: > additional paper tray > wireles lan module a dditional paper tray 1. Switch the mfp off and disconnect the power cable. Refer to “turning off your machine” on page 1...

  • Page 126

    Installing upgrades > 126 s etting the driver device options once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications. Accessories such as additional paper trays will only be usable if the printer driver on...

  • Page 127: Lan M

    Installing upgrades > 127 w ireles lan m odule 1. Turn off the machine. 2. Open the wireless lan i/f cover. 3. Connect the connector of the connection cable to the wireless lan module. 4. Install the module to the printer. 5. Close the wireless lan i/f cover. 6. Turn on the machine. 7. Press the set...

  • Page 128

    Installing upgrades > 128 10. The printer starts searching for wireless lan access points. During 2 minutes, press the easy setup button for the wireless lan access point for a few seconds. Once connection successful is displayed, it indicates that the wireless lan setup has completed. If connection...

  • Page 129

    Installing upgrades > 129 if enter the wep key. Is displayed other settings 11. The ssid selected in step 9 and the encryption method in step 10 are displayed as security in of the confirmation screen. If the ssid is the same as the one set up in step 1 , select yes and press the ok button. Once con...

  • Page 130

    Installing upgrades > 130 10. Input the ssid recorded in step 1 , and press the ok button. 11. Select the encryption method confirmed in step 1 , and press the ok button. 12. Input the encryption key recorded in step 1 , and press the ok button. 13. Press the ok button. Once connection successful is...

  • Page 131

    Installing upgrades > 131 8. Start wps-pbc (push button) on the wireless terminal (computer, tablet, smartphone, etc.). Manual connections if the wireless terminal (computer, tablet, smartphone, etc.) does not support wps-pbc (push button), then you can input the machine's ssid and password into the...

  • Page 132: ’

    Troubleshooting > 132 t roubleshooting c hecking the machine ’ s status from the status key on the control panel, you can check the status of your machine. The status key illuminates or flashes when any trouble is occurring in your machine. 1. Press the status key on the control panel to open the st...

  • Page 133

    Troubleshooting > 133 c learing paper jams provided that you follow the recommendations in this guide on the use of print media, and you keep the media in good condition prior to use, your mfp should give years of reliable service. However, paper jams occasionally do occur, and this section explains...

  • Page 134

    Troubleshooting > 134 i n the printer section ... 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later. 2. Gently raise the scanner. 3. Press ...

  • Page 135

    Troubleshooting > 135 5. Put t he assembly down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface, and cover. Caution! The green image drum surface at the base of the image drum is very delicate and light sensitive. Do not touch it...

  • Page 136

    Troubleshooting > 136 6. Look into the printer to check whether any sheets of paper are visible on any part of the belt unit. (a) to remove a sheet with its leading edge at the front of the belt (a), lift the plastic guard (e) at the front of the printer, then carefully lift the sheet from the belt ...

  • Page 137

    Troubleshooting > 137 through the drum cavity area. Then allow the pressure release lever to rise again. (d) to remove a sheet in the fuser, move the two retaining levers (e) towards the front of the machine to release the fuser. Withdraw the fuser unit using the handle (f). (e) press release lever ...

  • Page 138

    Troubleshooting > 138 (f) replace fuser unit into the machine and move locking levers (e) toward the rear of the machine. 7. If you were duplex printing when the jam occurred, check the duplex paper path: (a) pull the locking levers at each side of the transfer belt up and towards the front of the m...

  • Page 139

    Troubleshooting > 139 (d) lower the belt unit into place, with the drive gear towards the rear of the printer. Locate the drive gear into the gear inside the printer by the rear right corner of the unit, and lower the belt unit flat inside the printer. (e) push the locking levers towards the rear of...

  • Page 140

    Troubleshooting > 140 > if the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser. In this case raise the output tray, reach around and press down on the fuser pressure release lever (d). 11. If you are not using the rear exit tray, close it once any pa...

  • Page 141

    Troubleshooting > 141 d ealing with unsatisfactory printing symptoms possible causes steps to take vertical white lines can be seen on the printed page. The led head is dirty. Wipe the led head with a soft, lint-free cloth. The toner is low. Open the output tray and tap the cartridge a few times to ...

  • Page 142

    Troubleshooting > 142 d ealing with unsatisfactory copying as well as the suggestions provided in “dealing with unsatisfactory printing” on page 141 , ensure that the scanner unit glass is clean at all times. Refer to “cleaning” on page 121 . Horizontal lines and spots appear periodically. When the ...

  • Page 143

    Troubleshooting > 143 f ax problem checklist if a problem occurs, read through the list of problems and solutions before calling for service. The machine will not dial a telephone number: check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is ...

  • Page 144

    Troubleshooting > 144 machine is connected to a pbx but it is not possible to dial out: be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the machine. Additionally, the machine must be programmed for pbx operation before it will work wi...

  • Page 145

    Before machine disposal > 145 b efore m achine d isposal before this machine is disposed of, it is recommended to erase the registered privacy data and the stored data. The data stored in the machine is shown below. > address book > phone book > profile > registered data in one touch button or the l...

  • Page 146

    Specifications > 146 s pecifications mfp model model number mc363dn n34346a, n34346b item mc363dn dimensions 427 x 509 x 445mm (w x d x h) weight 29kg approx. Power supply 110 to 127vac, 50/60hz±2% 220 to 240vac, 50/60hz±2% power consumption off: sleep: power saving: stand-by: 100 w operating (avera...

  • Page 147

    Specifications > 147 regulatory wireless lan statements -fcc statement -ic statement -europe-ce declaration of conformity. Fcc statement ic statement caution (fcc/ic): fcc warning changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority ...

  • Page 148

    Specifications > 148 europe - ce declaration of conformity this equipment complies with the essential requirements of the european union directive 1999/5/ec. The telecommunications functionality of this product may be used in the following eu and efta countries: austria, belgium, bulgaria, cyprus, c...

  • Page 149

    Index > 149 i ndex a address book adding a group entry ........ 82 adding an email entry ....... 81 deleting a group entry ...... 83 deleting an email entry ..... 81 editing a group entry ........ 83 editing an email entry ...... 82 b belt how to replace ................ 116 c cleaning the led head ...

  • Page 150

    Oki contact details > 150 o ki contact details oki systems (uk) ltd. Blays house wick road egham surrey tw20 0hj tel: +44 (0) 1784 274300 website: www.Oki.Com/uk oki systems (ireland) ltd a7 calmount park ballymount dublin 12 d12 tx94 ireland tel: +353 (0) 1 4049590 fax: +353 (0)1 4049591 website: w...

  • Page 151

    Oki contact details > 151 oki middle east, india and sub sahara africa building 7w a dubai airport free zone po box 54604 dubai, uae tel: +971 4 204 5810 website: www.Oki.Com/me oki systems (finland) oy vänrikinkuja 3 02600 espoo tel: +358 (0) 207 900 800 fax: +358 (0) 207 900 809 oki systems (holla...

  • Page 152

    46472802ee rev3 www.Oki.Com/printing/ 4-11-22 shibaura, minato-ku,tokyo 108-8551, japan march 2017.