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Palm TM Zire Zire 71 Handbook

Other manuals for TM Zire Zire 71: Read This First Manual, Getting Started
Manual is about: Palm Zire 71: User Guide

Summary of TM Zire Zire 71

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    Handbook for the palm ™ zire ™ 71 handheld.

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    Copyright © 1998–2003 palm, inc. All rights reserved. Graffiti, hotsync, the palm logo, and palm os are registered trademarks, and palm, palm powered, versamail, and zire are trademarks of palm, inc. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and ...

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    Iii about this book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 chapter 1: setting up your palm™ zire™ 71 handheld . . . . . . . . . . . . . . . 3 system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Contents iv chapter 3: entering data on your handheld . . . . . . . . . . . . . . . . . . . . . . . . 21 using the onscreen keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 using graffiti 2 writing to enter data . . . . . . . . . . . . . . . . . . . . . . ....

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    Contents v performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 editing records . . . . . . . . . . . . . . . . . . . . . ...

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    Contents vi chapter 8: using date book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 selecting an event . . . . . . . . . . . . . . . . . . . . . . . ...

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    Contents vii chapter 11: using note pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 reviewing notes . . . . . . . . . . . . . . . . . . . . . . ...

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    Contents viii changing to do list item details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 setting to do preferences . . . . . . . . . . . . . . . . . ...

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    Contents ix chapter 16: setting preferences for your handheld . . . . . . . . . . . . . . . . . 189 setting general preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 date & time preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

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    Contents x.

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    1 about this book congratulations on your purchase of a palm™ zire™ 71 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it. It guides you through: ■ locating all the...

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    About this book 2.

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    3 chapter 1 setting up your palm ™ zire ™ 71 handheld your new palm™ zire™ 71 handheld enables you to do the following: ■ access your data and view or look up information with one hand, using the 5-way navigator. ■ capture pictures while you’re on the go, with the built-in digital camera. ■ view cle...

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    Chapter 1 setting up your palm™ zire™ 71 handheld 4 system requirements to install and operate palm™ desktop software, your computer system must meet the requirements described in this section. Minimum requirements: windows computers the minimum requirements for windows computers are as follows: ■ a...

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    System requirements 5 minimum requirements: mac computers the minimum requirements for mac computers are as follows: ■ mac computer or compatible with a powerpc processor ■ mac os 9.1 or later with 12mb available memory or mac os x, version 10.1.2 or later (mac os x requires administrator rights to ...

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    Chapter 1 setting up your palm™ zire™ 71 handheld 6 upgrade information if you already own a palm os ® handheld, go to the web site www.Palm.Com/support/zire71 for upgrade instructions. Step 1: connect the hotsync ® cradle/cable to the computer a. Locate the usb icon and ports on your computer. B. P...

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    Step 3: set up your handheld 7 step 3: set up your handheld a. Press the power button to turn on your handheld. If your handheld did not turn on, see “operating problems” in appendix b . B. Slide the stylus out of the storage slot. C. Hold the stylus as you would a pen or pencil, and use it to follo...

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    Chapter 1 setting up your palm™ zire™ 71 handheld 8 step 5: perform a hotsync operation step 6: register your handheld windows: when the first hotsync operation is complete, the installer displays screens where you can select product registration options. After you complete these screens, the congra...

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    9 chapter 2 exploring your handheld your palm™ zire™ 71 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: ■ enter your schedule in date book. ■ keep all your contact names, addresses, and phone...

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    Chapter 2 exploring your handheld 10 locating handheld components take a few moments to learn how to access and locate the components of your handheld. Opening the camera when the camera is open, you can access additional controls on the front and back panels. To open the camera: ■ slide the bottom ...

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    Locating handheld components 11 locating front panel controls screen displays the applications and information stored in your handheld. It is touch sensitive, and it responds to the stylus. Graffiti ® 2 writing area the area where you write letters and numbers using the graffiti 2 alphabet. See “usi...

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    Chapter 2 exploring your handheld 12 locating top panel components expansion card slot accepts sd, sdio, or multimediacard expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (expansion cards sold separate...

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    Locating handheld components 13 using the backlight if lighting conditions make it difficult for you to see the information on your handheld, you can adjust the brightness of the screen backlight. To adjust the brightness of the backlight: 1. Tap the brightness icon in the upper-right corner of the ...

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    Chapter 2 exploring your handheld 14 locating back panel components attach points enable you to connect optional accessories to the universal connector on your handheld, such as a modem or sled. These accessories are sold separately and are typically available from third-party developers. Reset butt...

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    Adding an expansion card 15 adding an expansion card an expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld. Your handheld is compatible with sd, sdio, or multimediacard expansion cards. To insert ...

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    Chapter 2 exploring your handheld 16 tapping and typing like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions ...

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    Tapping and typing 17 elements of the handheld interface there are many common elements in the handheld interface. These elements are described in this section. Menu bar use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Icons tap the icons to op...

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    Chapter 2 exploring your handheld 18 displaying online tips many of the dialog boxes that appear on your handheld contain an online tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other usef...

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    Tapping and typing 19 to display an online tip: 1. Tap the tips icon . 2. After you review the tip, tap done. Using the navigator when you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the n...

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    Chapter 2 exploring your handheld 20 to navigate in record screens: 1. Press up or down on the navigator to scroll within the current record. 2. Press right or left on the navigator to scroll to the previous or next record. (this feature is not available in address book.) 3. Press select on the navi...

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    21 chapter 3 entering data on your handheld this chapter explains several ways to enter data on your handheld, and it covers the following topics: ■ using the onscreen keyboard ■ using graffiti ® 2 writing ■ beaming data between devices with infrared (ir) ports ■ sending data between devices enabled...

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    Chapter 3 entering data on your handheld 22 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or int’l boxes to open any of the other keyboards, including the international keyboard. After you finish, tap done to close the onscreen keyboard and place...

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    Using graffiti 2 writing to enter data 23 there are four basic concepts for success with graffiti 2 writing: ■ if you draw the character shape exactly as shown in the tables later in this chapter (like the shapes shown in the following diagram), you can achieve close to 100 percent accuracy. ■ the h...

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    Chapter 3 entering data on your handheld 24 to write graffiti 2 characters: 1. Tap the screen where you want your text to appear. You need to tap above the graffiti 2 writing area, and you must see a blinking cursor before you write the text. 2. Use the tables on the following pages to find the stro...

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    Using graffiti 2 writing to enter data 25 graffiti 2 alphabet the graffiti 2 alphabet consists of the following letters: tip a full-screen pen stroke brings up graffiti 2 help on your handheld. See “pen preferences” in chapter 16 for details. Draw letters on left side of graffiti 2 writing area lett...

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    Chapter 3 entering data on your handheld 26 capital letters graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. To write additional capital letters: ■ draw the same stroke shapes used for a lowercase letter, but...

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    Using graffiti 2 writing to enter data 27 punctuation marks that appear in the following table must be written on the right (number) side of the graffiti 2 writing area. Draw these marks on left side of graffiti 2 writing area mark stroke mark stroke period . Ampersand & comma , carriage return apos...

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    Chapter 3 entering data on your handheld 28 accented characters when writing letters with accent marks, first write the letter stroke on the left side (or in the center for uppercase letters) of the graffiti 2 writing area. Then quickly write the accent stroke on the right side of the graffiti 2 wri...

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    Using graffiti 2 writing to enter data 29 symbols and other special characters you can write symbols and other special characters using the shift stroke. Note you can also use the shift stroke to write punctuation marks. To write symbols and special characters: 1. Enter the shift stroke: when shift ...

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    Chapter 3 entering data on your handheld 30 graffiti 2 gestures gestures enable you to use editing commands. To use gestures, draw the following strokes on the left (letter) side of the graffiti 2 writing area: graffiti 2 shortcuts graffiti 2 shortcuts make entering commonly used words or phrases qu...

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    Beaming data 31 full-screen writing area when writing area preferences are turned on and active, you do not have to write in the graffiti 2 writing area. You can write letters anywhere on the left side of the screen, or write numbers anywhere on the right side of the screen. Capital letters are form...

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    Chapter 3 entering data on your handheld 32 you can beam the following information between devices with an ir port: ■ the record currently displayed in date book, address book, palm™ photos, note pad, to do list, or memo pad ■ all records of the category currently displayed in address book, to do li...

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    Beaming data 33 4. When the beam status dialog box appears, point the ir port directly at the ir port of the receiving device. For best results, palm™ handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhel...

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    Chapter 3 entering data on your handheld 34 3. (optional) tap the category pick list and select a category for the incoming information. You can also create a new category or leave the information unfiled. 4. Tap yes. Beaming tips ■ you can set the full-screen pen stroke to beam the current entry. S...

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    Using your computer keyboard 35 using your computer keyboard if you have a lot of data to enter, or prefer to use the computer keyboard, you can use palm desktop software or any supported personal information manager (pim) to enter information. You can then perform a hotsync operation to synchronize...

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    Chapter 3 entering data on your handheld 36 3. If you are importing records that contain a field with category names, do the following: select all in the category box. Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, cre...

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    Using note pad 37 importing data from a mac computer palm desktop software can import data from any applications that can export the data in any of the following file formats: ■ tab-delimited file ■ text ■ palm desktop software for mac ■ vcal (.Vcs) ■ vcard (.Vcf) for example, you can export tab-del...

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    Chapter 3 entering data on your handheld 38 using a portable keyboard you can connect a portable keyboard accessory to the universal connector on your handheld so that you can type data directly into your handheld. Portable keyboards are very helpful when you need to enter large amounts of data quic...

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    39 chapter 4 working with applications this chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications you...

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    Chapter 4 working with applications 40 to open an application on your handheld: 1. Tap the home icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all your applications. Other ways to open applications ...

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    Switching between applications 41 to open an application on an expansion card: ■ select the icon of the application that you want to open. Switching between applications when working with any application, select the home icon or press an application button on your handheld to switch to another appli...

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    Chapter 4 working with applications 42 categorizing applications the category feature enables you to manage the number of application icons that appear onscreen in the applications launcher. You can assign an application to a category and then display a single category or all your applications. By d...

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    Changing the applications launcher display 43 to display applications by category: 1. Tap the home icon . 2. Do one of the following: – tap the home icon repeatedly to cycle through all your categories. – tap the pick list in the upper-right corner of the screen, and select the category you want to ...

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    Chapter 4 working with applications 44 copying applications to or from an expansion card you can copy applications from your handheld to an expansion card, or from an expansion card to your handheld. To copy an application to an expansion card: 1. Tap the home icon . 2. Tap the menu icon . 3. Select...

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    Selecting copy settings 45 to copy an application from an expansion card: 1. Tap the home icon . 2. Tap the menu icon . 3. Select copy on the app menu. 4. Tap the copy from pick list and select the card name. 5. Tap the copy to pick list and select handheld. 6. Tap the application you want to copy. ...

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    Chapter 4 working with applications 46 5. Tap the sort by pick list and select name or size. 6. Tap the copy application only check box to select it if you want to copy only the application files. Leave it deselected if you want to copy both the application file and its associated data file(s). 7. T...

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    Using menus 47 choosing a menu the menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in memo pad, the menus are different for the memo lis...

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    Chapter 4 working with applications 48 the command toolbar displays context-sensitive menu commands for the active screen. For example, if text is selected, the menu icons displayed may be undo, cut, copy, and paste. Tap an icon to select the command, or immediately write the corresponding command l...

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    Performing common tasks 49 5. (optional) tap details to select attributes for the record. (in note pad the details command is located on the options menu.) 6. In address book, note pad, and memo pad only: tap done. There’s no need to save the record because your handheld saves it automatically. Edit...

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    Chapter 4 working with applications 50 the following commands may appear in an edit menu: deleting records to delete a record: 1. Select the record you want to delete. 2. Tap the menu icon . 3. Select the delete command on the record menu. In palm photos, the delete command is on the photo menu: dat...

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    Performing common tasks 51 a confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in palm™ desktop software, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it. (the archive option is not available ...

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    Chapter 4 working with applications 52 date book, to do list: if you want to save a copy of the purged records to an archive file on your desktop, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it. Expense: select the category you want to purg...

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    Performing common tasks 53 the illustrations in this section come from address book, but you can use these procedures in all the applications in which categories are available. The only exception is that the steps for moving photos into albums is slightly different. See “filing photos in albums” in ...

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    Chapter 4 working with applications 54 2. Select the category you want to view. The list screen now displays only the records assigned to that category. Tip pressing an application button on your handheld scrolls through all the categories of that application except for unfiled. This feature is not ...

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    Performing common tasks 55 to rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Select edit categories. 3. Select the category that you want to rename, and then tap rename. 4. Enter the new name for the category, and then tap ok. 5. Tap ok. Tip you ...

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    Chapter 4 working with applications 56 looking up address book records in address book you can use the look up line with the stylus or navigator to look up and quickly scroll to any of your address book entries. To look up an address book record with the stylus: 1. From the address list screen, ente...

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    Performing common tasks 57 the quick look up line displays only letters that are a possible match for that position. For example, in the screen shown here, if you enter c in the first box, only the letters a, h, and o appear in the second box. If there is only one possible match for a particular pos...

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    Chapter 4 working with applications 58 3. Tap ok. Find searches for the text in all records and all notes. As your handheld searches for the text, you can tap stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search afte...

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    Performing common tasks 59 the name you selected, along with the information associated with it, is pasted into the record you selected in step 1. Using graffiti 2 commands with phone lookup write the graffiti 2 command stroke “/l” to activate the phone lookup feature. You can also activate it in th...

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    Chapter 4 working with applications 60 3. Tap who. 4. Tap lookup. The attendees lookup screen displays all the names in your address book that have data in the company field. 5. Select the name you want to add, and then tap add. The name appears in the attendees screen. 6. Repeat steps 4 and 5 to ad...

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    Performing common tasks 61 3. Select options, and then select preferences. 4. Do one of the following: address book: tap the setting you want. Note pad: tap the sort by pick list and select alphabetic, date, or manual. Memo pad: tap the sort by pick list and select alphabetic or manual. 5. Tap ok. T...

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    Chapter 4 working with applications 62 to attach a note to a record: 1. Display the entry to which you want to add a note. To display an entry, tap it or press up or down on the navigator to highlight it, and then press select on the navigator. 2. In address book only: tap edit. 3. Tap details. 4. T...

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    Performing common tasks 63 choosing fonts in many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change the font style. To change the font style: 1. Open an application. 2. ...

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    Chapter 4 working with applications 64 receiving alerts you can receive alerts on your handheld and in palm desktop software. Receiving alerts on your handheld when you use certain application settings, your handheld can alert you to any of the following: ■ an appointment set in date book ■ a note c...

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    Installing and removing applications 65 receiving alerts from palm desktop software you can also set an option to receive date book event alerts from palm desktop software. The feature is disabled by default, so you must enable it within palm desktop software. To enable an event alert from palm desk...

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    Chapter 4 working with applications 66 ■ audio files, including mp3 (requires the audio application from the software essentials cd-rom, and audio files must reside on an expansion card which is sold separately) ■ kinoma video files (requires the kinoma application from the software essentials cd-ro...

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    Installing and removing applications 67 palm quick install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card, and you can choose the user name to which the files will be installed. 4. Click ok. The selected files are placed in ...

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    Chapter 4 working with applications 68 the status bar shows the number of files selected and their total size. However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar. 5. Perform a hotsync op...

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    Installing and removing applications 69 7. If you need to change the destination of the application you are installing, drag the files to move applications between the handheld and expansion card file list. The status bar shows the number of files selected and their total size. However since some fi...

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    Chapter 4 working with applications 70 ■ to install files in a different location, start palm quick install and drag the files to a different file list. ■ you can also access the palm quick install window by clicking quick install on the palm desktop launch bar. Installing applications and files on ...

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    Installing and removing applications 71 5. Click add to list. If the file you want to install is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension prc or pdb. 6. Select the application(s) you want to install. 7. Click add ...

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    Chapter 4 working with applications 72 removing applications if you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and ex...

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    Installing and removing applications 73 important if you remove palm desktop software, you also remove the hotsync manager synchronization software and can no longer synchronize with your computer. If you want to synchronize data with another personal information manager (pim), you need to install h...

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    Chapter 4 working with applications 74.

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    75 chapter 5 using address book address book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use address book to do the following: ■ quickly look up or enter names, addresses, phone numbers, and other information. See “finding info...

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    Chapter 5 using address book 76 creating an address book entry a record in address book is called an entry . You can create entries on your handheld, or you can use palm™ desktop software to create entries on your computer and then transfer the entries to your handheld with your next hotsync ® opera...

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    Creating an address book entry 77 8. After you finish entering information, tap done. Tip to create an entry that always appears at the top of the address list, begin the last name or company field with a symbol, as in *if found call*. This entry can contain contact information in case you lose your...

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    Chapter 5 using address book 78 changing address entry details the address entry details dialog box provides a variety of options that you can associate with an entry. To open the address entry details dialog box: 1. Tap the entry whose details you want to change. Tip you can also use the 5-way navi...

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    Creating an address book entry 79 quick connect if you have a compatible gsm mobile phone (sold separately) and you install the telephony/sms applications from the software essentials cd-rom, you can use quick connect to select an entry and initiate a related task with one hand, using the navigator....

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    Chapter 5 using address book 80 to configure quick connect settings: 1. From the quick connect dialog box, tap settings. 2. (optional) tap the number prefix check box and enter a prefix. For example, to dial 1 before all phone numbers, select this check box and enter a “1” in this field. The prefix ...

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    Creating an address book entry 81 to make a connection with tap-to-connect: 1. Open the address entry to which you want to connect. 2. Tap an item. For example, to dial a phone number, tap the number you want to dial. To address an e-mail message, tap an e-mail address. 3. (optional) tap the number ...

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    Chapter 5 using address book 82 record menus duplicate address makes a copy of the current record and displays the copy in address edit so you can make changes to the copied record. The copy has the same category and attached notes as the original record. Connect opens the quick connect dialog box, ...

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    Creating an address book entry 83 options menus preferences opens a dialog box where you can choose address book display options. Remember last category. Determines how address book appears when you return to it from another application. If you select this check box, address book shows the last cate...

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    Chapter 5 using address book 84.

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    85 chapter 6 using calculator calculator enables you to perform basic calculations. Use calculator to do the following: ■ perform addition, subtraction, multiplication, division, and square root operations. ■ store and retrieve values. ■ display the last series of calculations, which is useful for c...

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    Chapter 6 using calculator 86 performing calculations the calculator includes several buttons to help you perform calculations. Clears the entire calculation so that you can begin a fresh calculation. Clears the last number you entered. If you make a mistake while entering a number in the middle of ...

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    Viewing recent calculations 87 viewing recent calculations the recent calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of “chain” calculations. To display recent calculations: 1. Tap the menu icon . 2. Select options, and t...

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    Chapter 6 using calculator 88.

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    89 chapter 7 using card info card info enables you to review general information about an expansion card. Use card info to do the following: ■ review card contents. ■ rename a card. ■ format a card. Reviewing card information you can view the card name, type, available storage space, and a summary o...

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    Chapter 7 using card info 90 renaming a card the expansion card name appears in the category pick list and in other lists that enable you to choose where to store information on your handheld. You can assign a name to each expansion card that indicates its contents. To rename a card: 1. Tap the home...

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    Managing expansion cards 91 managing expansion cards ■ when writing data to an expansion card, wait for your handheld to complete the operation before removing the card from the slot. This prevents data corruption or accidental damage to the expansion card. ■ you can install applications to an expan...

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    Chapter 7 using card info 92.

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    93 chapter 8 using date book date book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. Use date book to do the following: ■ enter a description of your appointment, and assign it to a specific time and date. ■ display a chart of your a...

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    Chapter 8 using date book 94 scheduling an event a record in date book is called an event . An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its ...

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    Scheduling an event 95 3. If the event is one hour long, skip to step 5. If the event is longer or shorter than an hour, tap the time of the event to open the set time dialog box. Tip you can also use the graffiti ® 2 writing area to open the set time dialog box. Make sure that no event is selected,...

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    Chapter 8 using date book 96 to schedule an event for another day: 1. Select the date you want for the event by doing one of the following: – tap the day of the week that you want in the date bar at the top of the screen. If necessary, tap the previous week or next week scroll arrows to move to anot...

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    Selecting an event 97 3. Tap no time, so that no start or end times are defined for the new event. Tip you can also create a new untimed event by making sure no event is selected and then writing letters in the graffiti 2 writing area. 4. Enter a description of the event. 5. Tap a blank area on the ...

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    Chapter 8 using date book 98 rescheduling an event you can easily make changes to your schedule with your handheld. To reschedule an event: 1. Select the event you want to reschedule. 2. Tap details. 3. To change the time, tap the time box and tap a new time. 4. To change the date, tap the date box ...

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    Scheduling repeating or continuous events 99 7. When the reminder message appears onscreen, do one of the following: – tap ok to permanently dismiss the reminder and return to the current screen. – tap snooze to dismiss the reminder and return to the current screen. An attention indicator blinks in ...

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    Chapter 8 using date book 100 3. Tap the repeat box to open the change repeat dialog box. 4. Tap day, week, month, or year to set how often the event repeats. For a continuous event, tap day. 5. On the every line, enter a number that corresponds to how often you want the event to repeat. For example...

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    Changing the date book view 101 4. Do one of the following: – tap current to delete only the current event item. – tap future to delete the current and all future event items and reset the end date of the repeating event to the last shown date. – tap all to delete all occurrences of the repeating ev...

  • Page 112

    Chapter 8 using date book 102 working in week view week view shows the calendar of your events for an entire week. You can use this view to quickly review your appointments and available time slots. In addition, the graphical display helps you spot overlaps and conflicts in your schedule. To display...

  • Page 113

    Changing the date book view 103 keep the following points in mind: ■ to reschedule an event, tap and drag the event to a different time or day. ■ tap a blank time on any day to move to that day and select that time for a new event. ■ tap any day or date that appears at the top of the week view to mo...

  • Page 114

    Chapter 8 using date book 104 working in agenda view the agenda view shows you your untimed events, appointments, and to do items on one screen. When you tap an untimed event or appointment in the agenda view, the day view appears so that you can see more detailed information about the event. You ca...

  • Page 115

    Spotting event conflicts 105 spotting event conflicts with the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes). An event conflict (time overlap) appears in the week view as overlapping...

  • Page 116

    Chapter 8 using date book 106 using date book menus date book menus are shown here for your reference, and date book features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. Record menu options menu send e...

  • Page 117

    Using date book menus 107 display options opens the display options dialog box, where you can change the appearance of date book’s day view and control which type of events appear in month view. Show time bars activates the time bars that appear in the day view. The time bars show the duration of an...

  • Page 118

    Chapter 8 using date book 108 preferences opens the preferences dialog box, where you can customize date book’s default time display and alarm settings. About date book shows version information for date book. Start/end time defines the start and end times for date book screens. If the time slots yo...

  • Page 119

    109 chapter 9 using expense expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. In expense you can do the following: ■ record dates, types of expenses, amount spent, payment method, and other details associated with any money that y...

  • Page 120

    Chapter 9 using expense 110 adding expense items a record in expense is called an item . You can sort your expense items into categories or add other information that you want to associate with the item. To add an expense item: 1. Tap new. Tip you can also create a new expense item by writing on the...

  • Page 121

    Adding expense items 111 changing the date of an expense item initially, expense items appear with the date on which you enter them. You can change the date associated with any expense item. To change the date of an expense item: 1. Tap the expense item you want to change. 2. Tap the date of the sel...

  • Page 122

    Chapter 9 using expense 112 3. Select any of the following options: 4. Tap ok. Customizing the currency pick list you can select the currencies and symbols that appear in the currency pick list. To customize the currency pick list: 1. Tap the currency pick list in the receipt details dialog box, and...

  • Page 123

    Customizing the currency pick list 113 changing the default currency you can select which currency appears by default when you’re entering expense items. You can override this setting when entering individual expense items. To change your default currency: 1. Open expense. 2. Tap the menu icon . 3. ...

  • Page 124

    Chapter 9 using expense 114 4. Enter the name of the country and the symbol that you want to appear in expense. 5. Tap ok to close the currency properties dialog box. 6. Tap ok. Note if you want to use your custom currency symbol as the default for all expense items, select the symbol in the prefere...

  • Page 125

    Working with expense data on your computer 115 working with expense data on your computer after you enter your expenses into the expense application on your handheld and perform a hotsync operation, palm desktop software enables you to do any of the following on your windows computer. See the palm d...

  • Page 126

    Chapter 9 using expense 116 using expense menus expense menus are shown here for your reference, and expense features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about selecting menu commands. Record menu options menu preferences o...

  • Page 127

    117 chapter 10 using memo pad memo pad provides you with a place to take notes that are not associated with records in date book, address book, or to do list. The number of memos you can store depends only on the memory available on your handheld. Use memo pad to do the following: ■ use graffiti ® 2...

  • Page 128

    Chapter 10 using memo pad 118 creating memos a record in memo pad is called a memo . You can assign memos to categories and mark them private, as described in chapter 4 . This section covers how to create a memo. To create a new memo: 1. Open memo pad. 2. Tap new. Tip in the memo list screen, you ca...

  • Page 129

    Reviewing memos 119 reviewing memos the first line of a memo appears in the memo list. This makes it easy to locate and review your memos. To review a memo: 1. From the memo list, select the text of the memo. Tip you can also select, review, and move between memos with the 5-way navigator. See “usin...

  • Page 130

    Chapter 10 using memo pad 120 record menus options menus send category opens a dialog box where you can choose how you want to send all records in the selected category to another device. This command appears only after you install the e-mail or sms application from the software essentials cd-rom, a...

  • Page 131

    121 chapter 11 using note pad note pad provides a place for you to take notes in your own handwriting. You can use note pad to do everything you might do with a piece of paper and a pencil. Use note pad to do the following: ■ take notes, draw a sketch, or write any kind of message directly on your h...

  • Page 132

    Chapter 11 using note pad 122 creating a note a record in note pad is called a note . You can assign notes to categories and mark them private, as described in chapter 4 . This section covers how to create a note. To create a new note: 1. Tap new. 2. Write the information directly on the handheld sc...

  • Page 133

    Reviewing notes 123 reviewing notes the note title and the date you created the note appear in the note pad list. If you did not assign a title to your note, the time you created the note appears as the note title. This makes it easy to locate and review your notes. To review a note: 1. In the note ...

  • Page 134

    Chapter 11 using note pad 124 3. Tap color. 4. Tap pen, and then tap the color of ink you want to use. 5. Tap paper, and then tap the color of paper you want to use. 6. Tap ok. Setting an alarm for a note you can set an alarm for a specific time and date to remind you to follow up on a note. To set ...

  • Page 135

    Using note pad menus 125 7. Tap the hour and minute columns to select the time you want the alarm to occur. 8. Tap ok. 9. When the alarm goes off and the reminder message appears onscreen, do one of the following: – tap ok to permanently dismiss the reminder and return to the current screen. – tap s...

  • Page 136

    Chapter 11 using note pad 126 record menu options menus send category opens a dialog box where you can choose how you want to send all records in the selected category to another device. This command appears only after you install the e-mail or sms application from the software essentials cd-rom, an...

  • Page 137

    127 chapter 12 using palm ™ photos palm™ photos enables you to capture, view, and manage photos on your handheld or on an expansion card. Use palm photos to do the following: ■ take photos directly on your handheld. ■ locate photos quickly with the thumbnail and list views. ■ organize photos into al...

  • Page 138

    Chapter 12 using palm™ photos 128 using the camera you can use your handheld’s built-in camera to take photographs while you’re on the go. Opening and closing the camera when the camera is open, you can take photos, review the photos captured during the current session, delete photos from the curren...

  • Page 139

    Using the camera 129 to close the camera: ■ slide the top portion of the camera downward until it is flush with the top of your handheld. Setting camera options the options dialog box enables you to customize the camera settings. You can change the camera options at any time, but the new settings ap...

  • Page 140

    Chapter 12 using palm™ photos 130 3. Adjust any of the following settings: resolution specifies the quality of the photos you take. The higher the resolution, the higher the quality, and the more memory each photo will require. You can select from the following options: 640 x 480 (high), 320 x 240 (...

  • Page 141

    Using the camera 131 4. Tap done. To customize the automatic photo name: 1. Tap options. 2. Tap the auto name format pick list. 3. Select custom. 4. Enter the name you want to use as a prefix for the photos in the current session. 5. Tap ok. Advanced opens the advanced controls dialog box where you ...

  • Page 142

    Chapter 12 using palm™ photos 132 taking photos each time you open the camera and take photos, you initiate a new photo session . When you close the camera, you end the current photo session. To take photos: 1. Open the camera. 2. Position your handheld so that the photo you want to photograph appea...

  • Page 143

    Using the camera 133 automatically saved in jpeg format in the designated location (your handheld or an expansion card) and the viewfinder reappears. 4. Repeat steps 1 through 4 to take more photos. Managing memory space for photos the viewfinder displays the number of photos you have room to store ...

  • Page 144

    Chapter 12 using palm™ photos 134 approving photos you can review the photos you took during the current session and delete any unwanted photos prior to ending the session. To approve photos taken in the current session: 1. After taking a series of photos, tap the thumbnail button. 2. Tap any photo ...

  • Page 145

    Viewing photos 135 you can use palm photos to view the following types of photos: ■ photos that you capture directly on your handheld with the built-in camera ■ jpg files ■ bmp files viewing photos in thumbnail view thumbnail view displays miniature versions of your photos so that you can see severa...

  • Page 146

    Chapter 12 using palm™ photos 136 viewing photos in list view list view displays a list of your photos so that you can see the names and dates associated with your photos. Use this view to locate a photo when you know the name or the date the photo was created. To view photos in list view: 1. Tap th...

  • Page 147

    Viewing photos 137 viewing a slide show a slide show is a sequential presentation of each of the photos in the current album. You can set the length of time each photo remains on the screen in the preferences dialog box. To view a slide show: 1. Tap the album pick list in the upper-right corner and ...

  • Page 148

    Chapter 12 using palm™ photos 138 rotating photos if a photo appears in the wrong orientation, you can rotate the photo. To rotate and photo: 1. Tap the menu icon . 2. Select photo, and then select rotate. 3. Tap the photo you want to rotate. Tip you can also select a photo with the navigator. Press...

  • Page 149

    Organizing photos 139 3. Tap the photo for which you want to view information. Tip you can also select a photo with the navigator. Press select on the navigator to insert the highlight, press up, down, right, or left to highlight a specific photo, and then press select to view the photo. 4. Review o...

  • Page 150

    Chapter 12 using palm™ photos 140 creating an album the process for creating a new photo album is identical to creating a new category in your other handheld applications. To create an album: 1. Tap the album pick list in the upper-right corner. 2. Select edit albums. 3. Tap new. 4. Enter a title fo...

  • Page 151

    Organizing photos 141 filing photos in albums you can organize the photos on your handheld by filing them into different albums. Since each expansion card is viewed as its own album, you cannot file photos stored on an expansion card in albums. To file photos in albums: 1. Tap the album pick list in...

  • Page 152

    Chapter 12 using palm™ photos 142 3. Tap the photo(s) you want to copy. A plus sign appears next to the photo(s) you select. Tip you can also select a photo with the navigator. Press select on the navigator to insert the highlight, press up, down, right, or left to highlight a specific photo, and th...

  • Page 153

    Beaming photos 143 4. Tap rename. 5. Enter the new name. 6. Tap ok. 7. Tap done. To delete an album: 1. Tap the album pick list in the upper-right corner. 2. Select edit albums. 3. Select the album you want to delete. 4. When the confirmation dialog box appears, tap delete. 5. Tap done. Beaming phot...

  • Page 154

    Chapter 12 using palm™ photos 144 to beam photos: 1. Tap the menu icon . 2. Select photo, and then select beam. 3. Tap the photos you want to beam. A plus sign appears next to the photos you select. Tip you can also select a photo with the navigator. Press select on the navigator to insert the highl...

  • Page 155

    Deleting photos 145 note when you take photos with your handheld’s camera and store them on an expansion card, and you have the card seated in the expansion slot during a hotsync operation with a windows computer, the photos are copied to the mydocuments\my pictures\palm photos\username\expansion ca...

  • Page 156

    Chapter 12 using palm™ photos 146 working with photos on your computer after you take and manage photos on your handheld and perform a hotsync operation, palm desktop software enables you to do any of the following on your windows computer. See the palm desktop software online help for details. ■ vi...

  • Page 157

    147 chapter 13 using to do list to do list is a convenient place to create reminders and prioritize the things you need to do. Use to do list for the following: ■ make a quick and convenient list of things to do. ■ assign a priority level to each task. ■ assign a due date for any or all of your to d...

  • Page 158

    Chapter 13 using to do list 148 creating list items a to do list item is a reminder of a task that you must complete. A record in to do list is called an item . To create a to do list item: 1. Tap new. 2. Enter the text of the to do list item. The text can be longer than one line. 3. Tap anywhere on...

  • Page 159

    Checking off a to do list item 149 to set the priority of a to do list item: 1. Tap the priority number on the left side of the to do list item. 2. Select the priority number that you want to set (1 is most important). Checking off a to do list item you can check off a to do list item to indicate th...

  • Page 160

    Chapter 13 using to do list 150 changing to do list item details the to do item details dialog box enables you to change settings for individual items. To display the to do item details dialog box: 1. Tap the text of the item whose details you want to change. Tip you can also select an item with the...

  • Page 161

    Changing to do list item details 151 3. Tap ok. Tip if you turn on the show due dates option in the to do preferences dialog box, you can tap directly on the due date in the to do list to open the pick list shown in step 2. Setting to do preferences the to do preferences dialog box enables you to co...

  • Page 162

    Chapter 13 using to do list 152 3. Tap ok. Using to do list menus to do list menus are shown here for your reference, and to do list features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about selecting menu commands. Record menu op...

  • Page 163

    153 chapter 14 using world clock world clock enables you to view the current time and date in multiple locations and to set an alarm. Use world clock to do the following: ■ view the current time and date in three locations. ■ open a preferences screen where you can set the time and date for all the ...

  • Page 164

    Chapter 14 using world clock 154 viewing the time there are several ways for you to easily check the current time and date. To view the time: do one of the following: ■ when your handheld is on, tap the clock icon in the upper-left corner of the graffiti 2 writing area. Your handheld displays the ti...

  • Page 165

    Setting the primary location 155 2. Tap the location you want to use as the primary location. The location you select is typically a large city in the same time zone as the one where you live. If an appropriate choice does not appear in the list, see “adding a location” later in this chapter to crea...

  • Page 166

    Chapter 14 using world clock 156 3. Tap the up or down arrows to change the hour. 4. Tap each number of the minute, and then tap the arrows to change the minutes. 5. Tap ok. 6. Tap done. Choosing a different primary location if you travel to another location and you want alerts to appear based on lo...

  • Page 167

    Adding a location 157 to select the secondary locations: 1. Tap the pick list next to the secondary location. 2. Tap the location you want to use as the new secondary location. If an appropriate location does not appear in the list, see the next section, “adding a location.” adding a location if an ...

  • Page 168

    Chapter 14 using world clock 158 7. (optional) tap the time zone box and select a time zone. 8. Tap ok. 9. Tap done. To set daylight saving options: 1. From the edit location dialog box, tap the this location observes daylight saving time check box to select it. 2. Tap the start box. 3. Tap the mont...

  • Page 169

    Modifying a location 159 modifying a location if you add a location and later realize you did not use the correct settings, you can modify the location. To modify a location: 1. Tap a location pick list. 2. Select edit list. 3. Select the location you want to modify. 4. Tap edit. 5. Adjust the setti...

  • Page 170

    Chapter 14 using world clock 160 to set an alarm: 1. Tap the box next to the alarm icon to open the set alarm dialog box. 2. Tap the time columns to set the hour and minute. 3. Tap ok. 4. When the alarm reminder message appears, do one of the following: tap ok to permanently dismiss the reminder and...

  • Page 171

    Using world clock menus 161 using world clock menus world clock menus are shown here for your reference, and world clock features that are not explained elsewhere in this book are described here. See “using menus” in chapter 4 for information about choosing menu commands. Options menu display option...

  • Page 172

    Chapter 14 using world clock 162.

  • Page 173

    163 chapter 15 performing hotsync ® operations hotsync ® technology enables you to install add-on applications and to synchronize data between one or more palm os ® handhelds and palm™ desktop software or another personal information manager (pim) such as microsoft outlook. To synchronize data, you ...

  • Page 174

    Chapter 15 performing hotsync ® operations 164 3. Click the general tab, and select one of the following options: if you’re not sure which option to use, keep the default setting: always available. 4. If you are using a serial cradle/cable, click the local tab to display the settings for the connect...

  • Page 175

    Selecting hotsync setup options 165 6. If you are attached to a network, click the network tab to display the network settings and adjust the options as needed. For more information, see “conducting network hotsync operations” later in this chapter. 7. Click ok. To set the hotsync options on a mac c...

  • Page 176

    Chapter 15 performing hotsync ® operations 166 3. If you are using the usb cradle/cable, you do not need to adjust the settings on the connection settings tab for a direct hotsync operation; they are set automatically when you perform the first hotsync operation. If you are using mac os 9.1 and the ...

  • Page 177

    Customizing hotsync application settings 167 to customize hotsync application settings on a windows computer: 1. Click the hotsync icon in the windows system tray (lower-right corner of the taskbar). You can also click the hotsync command on the palm desktop software menu bar. 2. From the hotsync ma...

  • Page 178

    Chapter 15 performing hotsync ® operations 168 to customize hotsync application settings on a mac computer: 1. Double-click the palm desktop icon in the palm folder. 2. From the hotsync menu, select conduit settings. 3. From the user pop-up menu, select the appropriate user name. 4. Select an applic...

  • Page 179

    Conducting cradle/cable hotsync operations 169 conducting cradle/cable hotsync operations the simplest way to synchronize data is to perform a direct hotsync operation by seating your handheld in the cradle/cable and pressing the hotsync button. Performing a cradle/cable hotsync operation: windows c...

  • Page 180

    Chapter 15 performing hotsync ® operations 170 3. Press the hotsync button on the cradle/cable. Important the first time you perform a hotsync operation, you must enter a user name in the new user dialog box and click ok. Every handheld should have a unique name. To prevent loss of a user’s records,...

  • Page 181

    Conducting cradle/cable hotsync operations 171 performing a direct hotsync operation: mac computers when you installed palm desktop software, you entered a user name. This user name is the connection between your handheld and your computer. The first time you perform a hotsync operation the palm des...

  • Page 182

    Chapter 15 performing hotsync ® operations 172 to perform a local hotsync operation on a mac computer: 1. Place your handheld in the hotsync cradle/cable. 2. Make sure that hotsync manager is enabled: double-click the hotsync manager icon in the palm folder. Click the hotsync controls tab, and make ...

  • Page 183

    Conducting ir hotsync operations 173 4. In the select user dialog box, select the user name you entered when you installed the palm desktop software, and click ok. The hotsync progress dialog box reappears, and synchronization begins. 5. Wait for a message on your handheld indicating that the proces...

  • Page 184

    Chapter 15 performing hotsync ® operations 174 ■ your computer must have an installed infrared driver. ■ if you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing ...

  • Page 185

    Conducting ir hotsync operations 175 to configure hotsync manager for infrared communication on a mac computer: 1. Double-click the hotsync manager icon in the palm folder. 2. In the hotsync controls tab, select enabled. 3. Click the connection settings tab. 4. Select the on check box next to ir por...

  • Page 186

    Chapter 15 performing hotsync ® operations 176 returning to cradle/cable hotsync operations it’s easy to return to using the cradle/cable for hotsync operations. If your cradle/cable is connected to a usb port, you can continue using it while hotsync manager is configured for infrared communication....

  • Page 187

    Conducting modem hotsync operations 177 conducting modem hotsync operations you can use a modem to synchronize your handheld when you are away from your computer. Important you must perform the first hotsync operation by using a local, direct connection or infrared communication. After that, you can...

  • Page 188

    Chapter 15 performing hotsync ® operations 178 3. Adjust the following options as needed. 4. Click ok. To prepare a mac computer for a modem hotsync operation: 1. Confirm that the computer modem is connected and turned on, and that no communications applications, such as fax or telephony software, o...

  • Page 189

    Conducting modem hotsync operations 179 4. Click the connection settings tab. 5. Select the on check box for the modem connection you’re using, and then click settings. 6. In the settings dialog box, select modem as the connection type, if it is not already selected. Note this step is not necessary ...

  • Page 190

    Chapter 15 performing hotsync ® operations 180 4. Tap the pick list below the icon and select a modem configuration. If you need to create a configuration, tap the menu icon and then select connection setup from the options menu. See “connection preferences” in chapter 16 for more information. 5. Ta...

  • Page 191

    Conducting modem hotsync operations 181 selecting the conduits for a modem hotsync operation the conduit setup dialog box on your handheld enables you to define which files and/or applications synchronize during a modem hotsync operation. You can use these settings to minimize the time required to s...

  • Page 192

    Chapter 15 performing hotsync ® operations 182 conducting network hotsync operations when you use the network hotsync technology, you can take advantage of the lan and wan connectivity available in many office environments. Network hotsync technology enables you to perform a hotsync operation by usi...

  • Page 193

    Conducting network hotsync operations 183 3. From the hotsync manager menu, select setup. 4. Click the network tab and make sure your user name has a checkmark next to it. If the checkmark is not there, click the check box next to your user name. 5. Click ok. 6. Put your handheld in the cradle/cable...

  • Page 194

    Chapter 15 performing hotsync ® operations 184 6. Tap ok. 7. Tap select service. 8. Tap service and select a service. 9. Tap done. 10. Tap the menu icon . 11. Select conduit setup from the options menu. For instructions, see “selecting the conduits for a modem hotsync operation” earlier in this chap...

  • Page 195

    Using file link 185 performing a network hotsync operation after you prepare your computer and your handheld and select your conduit setup options, you are ready to perform a network hotsync operation. To perform a network hotsync operation: ■ tap the modem hotsync icon to begin the operation. Using...

  • Page 196

    Chapter 15 performing hotsync ® operations 186 for example, suppose a sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install the common data before the handhelds are ...

  • Page 197

    Creating a user profile 187 to create a user profile on a mac computer: 1. Open palm desktop software. 2. From the user pop-up menu, select edit users. 3. Click new profile. 4. Enter a unique name for the profile, and click ok. 5. Close the users window. 6. From the user pop-up menu, select the new ...

  • Page 198

    Chapter 15 performing hotsync ® operations 188 4. Select the profile you want to load on the handheld, and click ok. 5. Click yes to transfer all the profile data to the handheld. The next time you perform a hotsync operation, palm desktop software prompts you to assign a user name to the handheld. ...

  • Page 199

    189 chapter 16 setting preferences for your handheld preferences enable you to customize the configuration options on your handheld. The options are grouped into three categories: general, communication, and personal. Each category provides access to a group of relevant preferences screens. Use pref...

  • Page 200

    Chapter 16 setting preferences for your handheld 190 ■ access the personal preferences screens to customize any of the following settings: setting general preferences the general preferences category enables you to access screens where you can modify date & time, digitizer, formats, power, security,...

  • Page 201

    Setting general preferences 191 date & time preferences the date & time preferences screen enables you to choose a primary location and to set the date, time, and time zone for that location. You can also indicate whether this location observes daylight saving time and the dates daylight saving time...

  • Page 202

    Chapter 16 setting preferences for your handheld 192 to set the time: 1. From the general preferences list, select date & time. 2. Tap the set time box. 3. Tap the up or down arrows to change the hour. 4. Tap each minute number, and then tap the arrows to change them. 5. Tap ok. 6. Tap done. To set ...

  • Page 203

    Setting general preferences 193 formats preferences use the formats preferences screen to set the country default and the display format of the dates, times, and numbers on your handheld. Country default the country default sets date, time, week start day, and number conventions based on geographic ...

  • Page 204

    Chapter 16 setting preferences for your handheld 194 5. Tap the numbers pick list, and select formats for the decimal point and thousands separator. 6. Tap done. Graffiti 2 preferences the graffiti 2 preferences screen enables you select an alternate stroke shape for specific characters. To select a...

  • Page 205

    Setting general preferences 195 auto-off after your handheld has an automatic shutoff feature that turns off the power after a period of inactivity. This feature helps conserve battery power in case you forget to turn off your handheld. If you find that your handheld shuts itself off before you fini...

  • Page 206

    Chapter 16 setting preferences for your handheld 196 security preferences the security preferences help you prevent unauthorized users from viewing entries that you want to protect. Use the security preferences to do the following: ■ lock and turn off your handheld so that it does not operate until ...

  • Page 207

    Setting general preferences 197 changing or deleting a password once you define a password for your handheld, you can change or delete it at any time. You must enter the current password before you can change or delete it. To change or delete your password: 1. From the general preferences list, sele...

  • Page 208

    Chapter 16 setting preferences for your handheld 198 you can set your handheld to lock automatically when any one of the following occurs: ■ when you turn off the power ■ at a time you specify ■ after a period of inactivity you specify to set your handheld to lock when you turn it off: 1. From the g...

  • Page 209

    Setting general preferences 199 to set your handheld to lock after a period of inactivity: 1. From the general preferences list, select security. 2. Tap the auto lock handheld box, and then enter your password. 3. Select after a preset delay. 4. Enter the inactive period, and then select minute(s) o...

  • Page 210

    Chapter 16 setting preferences for your handheld 200 recovering from a forgotten password if you forget your password, your handheld will display the password hint, if you entered one, to help you remember the password. If you are still unable to remember the password, you can delete it from your ha...

  • Page 211

    Setting general preferences 201 to hide all private records: 1. From the general preferences list, select security. 2. Tap the current privacy pick list and select hide private records. . 3. Tap ok to confirm that you want to hide private records. 4. Tap done. To mask all private records: 1. From th...

  • Page 212

    Chapter 16 setting preferences for your handheld 202 to display all private records: 1. From the general preferences list, select security. 2. Tap the current privacy pick list and select show private records. If you do not have a password, hidden and masked records become visible. If you have a pas...

  • Page 213

    Setting general preferences 203 to select a profile: 1. From the general preferences list, select sound & alerts. 2. Tap the custom or silent profile box. Tip you can also press right or left on the navigator to select a profile box. 3. Tap done. System sound, game sound, and alarm sound settings yo...

  • Page 214

    Chapter 16 setting preferences for your handheld 204 5. Tap the alarm sound pick list and select the sound level. 6. Tap done. The game sound setting works only with games that are programmed to respond to this setting. Older games typically do not respond to this setting. Writing area preferences w...

  • Page 215

    Setting communication preferences 205 setting communication preferences the communication preferences category enables you to access screens where you can modify connection and network settings. This section provides details about each of these screens. To open the communication preferences screens:...

  • Page 216

    Chapter 16 setting preferences for your handheld 206 you can also create custom configurations, which include the following: editing connections the following example shows you how to edit the ir to gsm phone connection to adjust the communication speed; you can similarly edit other connections or s...

  • Page 217

    Setting communication preferences 207 3. Tap edit. 4. Tap details. 5. Tap the speed pick list and select the appropriate speed. 6. Enter the initialization string supplied by the documentation for the modem in your mobile phone, if necessary. 7. Tap ok. 8. Tap ok again to save the configuration. Aft...

  • Page 218

    Chapter 16 setting preferences for your handheld 208 creating and selecting network service profiles use network service profiles to store the configuration settings for your isp or for a dial-in server. You can create, save, and reuse network service profiles. You can create additional network serv...

  • Page 219

    Setting communication preferences 209 entering a user name the user name setting identifies the name you use when you log in to your isp or your dial-in server. Although this field can contain multiple lines of text, only two lines appear onscreen. To enter a user name: 1. From the communications pr...

  • Page 220

    Chapter 16 setting preferences for your handheld 210 3. Enter the password you use to log in to your server. . 4. Tap ok. The word “assigned” appears in the password field. 5. Tap done. Selecting a connection use the connection setting to select the method you want to use to connect to your isp or t...

  • Page 221

    Setting communication preferences 211 to enter your server phone number: 1. From the communications preferences list, select network. 2. Tap the phone box. 3. Enter the phone number for your isp or dial-in server. 4. If you need to enter a prefix or to disable call waiting, skip to those procedures....

  • Page 222

    Chapter 16 setting preferences for your handheld 212 disabling call waiting call waiting can cause your session to terminate if you receive a call while you are connected. If your telephone has call waiting, you need to disable this feature before logging in to your isp or dial-in server. To disable...

  • Page 223

    Setting communication preferences 213 3. Tap the use calling card check box to select it. 4. Enter your calling card number on the use calling card line. Note the phone setup dialog box works correctly for at&t and sprint long-distance services. However, because mci works differently, mci customers ...

  • Page 224

    Chapter 16 setting preferences for your handheld 214 to close a connection: 1. From the communications preferences list, select network. 2. Tap disconnect to terminate the connection between your handheld and your service. 3. Tap done. Adding detailed information to a network service profile if you ...

  • Page 225

    Setting communication preferences 215 defining primary and secondary dns the domain name system (dns) is a mechanism in the internet for translating the names of host computers into ip addresses. When you enter a dns number (or ip address), you are identifying a specific server that handles the tran...

  • Page 226

    Chapter 16 setting preferences for your handheld 216 to enter a permanent ip address: 1. Tap the ip address check box to deselect it and to display a permanent ip address field below the check box. 2. Tap the space to the left of the first period, and then enter the first section of the ip address. ...

  • Page 227

    Setting communication preferences 217 creating a login script on your handheld you can create login scripts by selecting commands from the command pick list in the login script dialog box. Some commands, such as send, require you to supply additional information. Those commands have a parameter fiel...

  • Page 228

    Chapter 16 setting preferences for your handheld 218 4. Repeat steps 2 and 3 until the login script is complete. 5. Tap ok. Plug-in applications you can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a st...

  • Page 229

    Setting communication preferences 219 network preferences menu commands the network preferences screen includes menu commands to make it fast and easy to create and edit network service profiles. Tcp/ip application menus are shown here for your reference. See “using menus” in chapter 4 for more info...

  • Page 230

    Chapter 16 setting preferences for your handheld 220 adding a dns number if your isp or dial-in server requires a dns number and you did not enter that information in the network preferences screen, it will appear that you successfully logged in to your network. When you try to use an application or...

  • Page 231

    Setting personal preferences 221 if you assign a different application to a button, you can still access the original application using the applications launcher. To change the buttons preferences: 1. From the personal preferences list, select buttons. 2. Tap the pick list next to the button you wan...

  • Page 232

    Chapter 16 setting preferences for your handheld 222 to change the pen preferences: 1. From the personal preferences list, select buttons. 2. Tap more. 3. Tap the pick list and select one of the following settings for the full-screen pen stroke: 4. Tap ok. 5. Tap done. Hotsync buttons preferences th...

  • Page 233

    Setting personal preferences 223 4. Tap the pick list next to the button you want to assign. 5. Select the application that you want to assign to each button. The default setting for each button is the hotsync setting, which means that the cradle/cable and optional modem accessories perform their no...

  • Page 234

    Chapter 16 setting preferences for your handheld 224 owner preferences the owner preferences screen enables you to update the name, company name, phone number, or any other information that you want to associate with your handheld. This information could help someone contact you if you ever lose you...

  • Page 235

    Setting personal preferences 225 shortcuts preferences the shortcuts preferences screen enables you to define abbreviations for entering text with graffiti 2 strokes. This section describes how to create, edit, and delete a shortcut. Creating a shortcut you can create a shortcut for any words, lette...

  • Page 236

    Chapter 16 setting preferences for your handheld 226 editing a shortcut after you create a shortcut, you can modify it at any time. To edit a shortcut: 1. From the personal preferences list, select shortcuts. 2. Select the shortcut you want to edit. 3. Tap edit. 4. Make the changes you want. 5. Tap ...

  • Page 237

    227 appendix a maintaining your handheld this chapter provides information on the following: ■ caring for your handheld ■ prolonging battery life ■ resetting your handheld caring for your handheld your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Obser...

  • Page 238

    Appendix a maintaining your handheld 228 prolonging battery life note the following considerations for the battery in your handheld: ■ under normal conditions your handheld battery should remain charged when you place it in the cradle/cable for just a few minutes each day. You can conserve battery l...

  • Page 239

    Resetting your handheld 229 performing a soft reset a soft reset tells your handheld to stop what it’s doing and start over again. All records and entries stored in your handheld are retained with a soft reset. After a soft reset, the preferences screen appears and the date and time option is highli...

  • Page 240

    Appendix a maintaining your handheld 230 4. Wait for the palm powered™ logo to appear; then release the power button. 5. When a message appears on the handheld screen, warning that you are about to erase all the data stored on your handheld, do one of the following: – press up on the 5-way navigator...

  • Page 241

    Resetting your handheld 231 to restore your data from a mac computer after a hard reset: 1. Double-click the hotsync manager in the palm folder. 2. From the hotsync menu, select conduit settings. 3. From the users pop-up menu, select the appropriate user name. 4. Select an application from the list....

  • Page 242

    Appendix a maintaining your handheld 232.

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    233 appendix b frequently asked questions if you encounter a problem with your handheld, do not call technical support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following: ■ the readme file located in the folder where you installed the pal...

  • Page 244

    Appendix b frequently asked questions 234 software installation problems problem solution the installation menu did not appear when i inserted the desktop software cd-rom (or the software essentials cd-rom) into my windows computer. Try the following: 1. From the windows desktop, click start. 2. Sel...

  • Page 245

    Operating problems 235 operating problems problem solution i don’t see anything on my handheld’s screen. Try each of these in turn: ■ press an application button to ensure that your handheld is turned on. ■ tap the brightness icon in the upper-right corner of the graffiti ® 2 writing area. If the br...

  • Page 246

    Appendix b frequently asked questions 236 tapping and writing problems my handheld keeps turning itself off. Your handheld is designed to turn itself off after a period of inactivity. This period can be set at 30 seconds or at one, two, or three minutes. Check the auto-off after setting on the power...

  • Page 247

    Application problems 237 application problems problem solution i tapped the today button, but it does not show the correct date. Your handheld is not set to the current date. Make sure the set date box on the date and time preferences screen displays the current date. See “date & time preferences” i...

  • Page 248

    Appendix b frequently asked questions 238 hotsync problems my vcard or vcal e-mail attachment isn’t forwarding correctly (continued). 5. Click ok. 6. Start the e-mail client software and make sure it is configured as the default mapi client. Consult the documentation for your desktop e-mail applicat...

  • Page 249

    Hotsync problems 239 i cannot perform a hotsync operation. What should i check to make sure i’m doing it correctly (continued)? On a mac computer try these steps: 1. Make sure hotsync manager is enabled. If it is not, double-click the hotsync manager icon in the palm folder and enable hotsync manage...

  • Page 250

    Appendix b frequently asked questions 240 i tried to do a local hotsync operation, but it did not complete successfully. Try each of these in turn: ■ make sure your handheld is seated in the cradle/cable correctly. ■ check the connection between the hotsync cradle/cable and the usb or serial port on...

  • Page 251

    Hotsync problems 241 i tried to do a local hotsync operation, but it did not complete successfully (continued). On a mac computer, try each step in turn: ■ make sure hotsync manager is enabled on the hotsync controls tab in the hotsync software setup window. ■ if you are using the optional serial cr...

  • Page 252

    Appendix b frequently asked questions 242 i tried to do a modem hotsync operation, but it did not complete successfully (continued). ■ confirm that the speed setting in the setup dialog box works for your modem. If you have problems using the as fast as possible option or a specific speed, try using...

  • Page 253

    Hotsync problems 243 i tried to do a modem hotsync operation, but it did not complete successfully (continued). ■ if the telephone line you are using has call waiting, make sure you selected the disable call waiting option under modem sync phone setup on your handheld and entered the correct code. ■...

  • Page 254

    Appendix b frequently asked questions 244 when i press the hotsync button on the cradle/cable, nothing happens on palm desktop software, and my handheld times out. Try each of these in turn: ■ make a copy of your palm folder. Uninstall and then reinstall palm desktop software. ■ turn on your handhel...

  • Page 255

    Beaming problems 245 beaming problems recharging problems problem solution i cannot beam data to another device with an ir port. Try each of these in turn: ■ if you are beaming to another palm handheld, confirm that your handheld and the other handheld are between ten centimeters (approximately 4") ...

  • Page 256

    Appendix b frequently asked questions 246 password problems technical support if, after reviewing the sources listed at the beginning of this appendix, you cannot solve your problem, go to www.Palm.Com/support/zire71 or send an e-mail to your regional technical support office. Before requesting supp...

  • Page 257

    Technical support 247 to find version and memory information: 1. Tap the home icon . 2. Tap the menu icon . 3. Select info from the app menu. Note palm works with developers of third-party add-on applications to ensure the compatibility of these applications with your new palm handheld. Some third-p...

  • Page 258

    Appendix b frequently asked questions 248.

  • Page 259

    249 product regulatory information fcc statement this device complies with part 15 of the fcc rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may ca...

  • Page 260

    Product regulatory information 250 canadian ices-003 statement this class b digital apparatus meets all requirements of the canadian interference-causing equipment regulations. Cet appareil numérique de la classe b respecte toutes les exigences du réglement sur le matériel brouilleur du canada. Batt...

  • Page 261

    251 index numerics 5-way navigator, see navigator a aba. See address book archive files accented characters, graffiti 2 writing 28 add-on applications 65–72 address book *if found call* entry 77 adding custom fields 83 archive files (.Aba) 35 business card for beaming 32 categorizing records 52 cond...

  • Page 262

    Index 252 b backlight 13, 222 battery conserving power 195 disposal 250 gauge 39 life and use 228 recharging 6 recycling 228 warning 250 beaming information 31–34 location of ir port 12 pen stroke to activate 222 problems with 245 see also infrared bold font for text 63 brightness control 13, 17 bus...

  • Page 263

    Index 253 country default setting 193 cradle connecting to computer 14 for local hotsync operations 169, 176 viewing data from 195 creating address book entries 76–77 categories 42–43, 54 currency symbols 113 custom fields in address book 83 date book events 93 expense items 110 expense reports 115 ...

  • Page 264

    Index 254 e editing records 49–50 e-mail addresses in address book 77 requirements 5 entering data 21–38 importing from other applications 35–37 problems with 236 using note pad 37 using the computer keyboard 35 using the onscreen keyboard 21 entries. See address book euro displaying on desktop comp...

  • Page 265

    Index 255 menu commands 47 numbers 26 online help 50, 221 preferences 194 problems using 236 punctuation marks 26 shortcuts for entering data 30, 225–226 symbols 29 tips 24 writing area 11, 23 h handheld, increasing space on 15 hard reset 229, 235 hardware add-ons 14 headphone jack 12 help graffiti ...

  • Page 266

    Index 256 location adding 157–158 deleting 159 displaying secondary 161 modifying 159 setting primary 154, 156, 191 setting secondary 157 locking the handheld with a password 198–199, 222, 224 login scripts 216–218 looking up address book data to add to other records 58–59 scrolling in address list ...

  • Page 267

    Index 257 note pad alarm 124 copying notes into other applications 121 entering data 37 menus 125 opening 121 overview 121 reviewing notes 123 notes, attaching to records 61–62 numbers decimal point and thousands separator 194 graffiti 2 writing 26 onscreen keyboard 17, 21 o onscreen keyboard 21, 50...

  • Page 268

    Index 258 preferences buttons 220–223 choosing 48 communication 189 connection 205–207 cradle setting 195 date & time 191–192 digitizer 192 formats 193 general 189, 190–204 graffiti 2 31 network 207–220 opening 190 owner 224 personal 190 power 194–195 security 196 shortcuts 225 sounds & alerts 202–2...

  • Page 269

    Index 259 s saving, data 41, 49, 51 scheduling events 93–98 screen backlight 13 blank 235 calibrating 16, 192 caring for 227 touching with your finger 11 scroll bar 18 sd card 9, 15 see also expansion card searching. See finding secondary dns 215 secure digital card 9 see also expansion card securit...

  • Page 270

    Index 260 to do list adding address book data to records 58–59 archive files (.Tda) 35 categorizing records 52, 152 checking off items 149 completed items 151 completion date 151 conduit for synchronizing 166 creating records 48 deleting records 50, 100 due date 150–151 fonts 63 menus 152 notes for ...