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- CopyCentre C32 Color
- Quick Reference Manual
Xerox CopyCentre C32 Color Quick Reference Manual
Summary of CopyCentre C32 Color
Page 1
Quick reference guide 604p13000 spode qrg.Book page 1 tuesday, may 13, 2003 10:51 am.
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© copyright 2002, 2003 by xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software pr...
Page 3: Table of Contents
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i table of contents 1 welcome ................................................................................1–1 introduction... .............................................................................................
Page 4
Ii x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide 3 copy .......................................................................................3–1 copy... ........................................................................................................ 3–2 ba...
Page 5
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide iii authentication mode............................................................................... 4–11 5 internet fax ...........................................................................5–1 internet fax.........
Page 6
Iv x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide document format ..................................................................................... 6–16 document management fields ................................................................. 6–17 add file des...
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X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide v 10 troubleshooting .................................................................10–1 general .................................................................................................... 10–2 fault clearance...
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Vi x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide spode qrg.Book page vi tuesday, may 13, 2003 10:51 am.
Page 9: 1 W
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-1 1 w elcome ¾ introduction... ...............................................1-2 ¾ overview of features at the machine... .......1-5 ¾ overview of features at the workstation.....1-7 ¾ safety... ...................
Page 10: Ntroduction
P age 1-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me i ntroduction ... Thank you for choosing the xerox copycentre/workcentre pro. Your copycentre/workcentre pro is a digital device capable of being used for copying, faxing, printing and scanning. If ...
Page 11
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-3 w el c o me orientation orientation refers to the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways: long edge feed (lef) / portrait when observed fro...
Page 12
P age 1-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me hints hints help users to perform a task. For example: hint: this option is useful for saving toner (dry ink) consumption for images with a dark background and white text. Specification note offers ...
Page 13: Verview
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-5 w el c o me o verview of f eatures at the machine ... Using the powerful copycentre/workcentre pro features you can: scan once and print many when making copies the copycentre/workcentre pro only has to scan a ...
Page 14
P age 1-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me use the mixed size originals feature to copy mixed size originals simultaneously. Produces copies on uniform size paper or mixed size paper. Be environmentally friendly this product complies with a ...
Page 15: Verview
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-7 w el c o me o verview of f eatures at the w orkstation ... If your copycentre/workcentre pro is connected to a network you can use the following features. Contact your system administrator to get connected. Cen...
Page 16: Afety
P age 1-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me s afety ... Your xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standa...
Page 17
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-9 w el c o me unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a haza...
Page 18
P age 1-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me laser safety warning: use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. With specific regard to lasers, the e...
Page 19
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-11 w el c o me question: does xerox limited comply with the electricity at work regulation? Answer: the regulation places a duty on all employers and self-employed persons to ensure the electrical systems in thei...
Page 20
P age 1-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me question: i would like to carry out my own safety tests on the xerox equipment in my premises. Answer: you may, of course, request such tests as you deem necessary to satisfy yourself that your xer...
Page 21: Nvironmental
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-13 w el c o me e nvironmental c ompliance ... Energy star ® xerox corporation designed this product to comply with the guidelines of the energy star ® programme of the environmental protection agency. As an energ...
Page 22: Egulatory
P age 1-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me r egulatory i nformation ... The ce marking applied to this product symbolizes xerox limited declaration of conformity with the following applicable directives of the european union as of the dates...
Page 23
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-15 w el c o me warning: in order to allow this equipment to operate in proximity to industrial, scientific and medical (ism) equipment, the external radiation from the ism equipment may have limited or special mi...
Page 24: Llegal
P age 1-16 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me i llegal c opying ... Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of maki...
Page 25
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 1-17 w el c o me ¾ copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further infor...
Page 26
P age 1-18 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide w el c o me spode qrg.Book page 18 tuesday, may 13, 2003 10:51 am.
Page 27: 2 G
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-1 2 g etting s tarted ¾ machine overview........................................2-2 ¾ control panel overview... ............................2-3 ¾ power on or off... ........................................2-4 ¾ l...
Page 28: Achine
P age 2-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d m achine o verview ... Touch screen document handler document glass (under the document handler) control panel output tray paper trays bypass tray (folds up when not in use) finisher note...
Page 29: Ontrol
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-3 g e tting s ta rte d c ontrol p anel o verview ... Features displays the job features on the screen. Job status displays job progress information. Machine status displays the current status of the machine. Clea...
Page 30: Ower
P age 2-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d p ower o n or o ff ... If quick power off is selected and confirmed, the machine will begin a controlled power down sequence. Note: the machine remains on for approximately 30 seconds bef...
Page 31: Oading
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-5 g e tting s ta rte d l oading p aper ... 1 ¾ open the required paper tray. Note: for the high capacity feeder with 2-tray module, paper trays 1 and 2 are fully adjustable. Paper trays 3 and 4 are dedicated pape...
Page 32: Aking
P age 2-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d m aking c opies ... Copy features include... ¾ colour options ¾ image quality adjustment ¾ auto reduce/enlarge ¾ copying mixed size originals ¾ adding blank dividers into transparency set...
Page 33: Ending
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-7 g e tting s ta rte d s ending a f ax ... Network server fax will be available if your machine is connected to the network, a supported third party supplied network server fax is available on the network, and th...
Page 34: Ending
P age 2-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d s ending an i nternet f ax ... Internet fax will be available if your machine is connected to the network and the optional internet fax kit has been enabled and set up for use. Internet f...
Page 35: Canning
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-9 g e tting s ta rte d s canning a d ocument ... Network scanning will be available if your machine is connected to the network and the optional network scanning kit has been enabled and set up for use. Scan feat...
Page 36: Ending
P age 2-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d s ending an e- mail ... E-mail will be available if your machine is connected to the network and the optional e-mail kit has been enabled and set up for use. Scan to e-mail features incl...
Page 37: Rinting
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-11 g e tting s ta rte d p rinting from a pc... If the workcentre pro is connected to a network, documents can be printed directly from your pc via the centreware print driver supplied. Print features include... ¾...
Page 38: Rinting
P age 2-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d p rinting with i nternet s ervices ... Internet services uses the embedded web user interface which enables communication between the http server and the machine. This option is availabl...
Page 39: Ogging
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 2-13 g e tting s ta rte d l ogging o n / l ogging o ff ... If the internal auditron or the optional network accounting has been enabled to track machine use, a valid user number needs to be entered in order to acce...
Page 40: Urther
P age 2-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide g et t in g s ta rte d f urther a ssistance ... For additional help if you need any additional help on using your copycentre 32/40 colour copier or workcentre pro 32/40 colour copier/printer you can: refer to ...
Page 41: 3 C
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-1 3 c opy ¾ copy... ..........................................................3-2 ¾ basic copying... ...........................................3-3 ¾ colour options ... .......................................3-10...
Page 42: Opy
P age 3-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy c opy ... Thecopy feature is standard on the copycentre/workcentre pro. Access to the copy features is gained using the features button on the control panel. This chapter contains information about the op...
Page 43: Asic
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-3 c opy b asic c opying ... The copy tab is the default screen for the features pathway. Use the copy tab to select the standard features for a copy job. Touch any of the top level buttons to select a feature. Mu...
Page 44
P age 3-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy output output is used to select the finishing requirements for the job. The options will depend on the finishing output device available. Options: c ollated select collated for output stacked in sets to m...
Page 45
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-5 c opy 2-sided up to 50 double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” (a4 to a3). Can be made automatically from one or two-sided originals. Options: 1 1 s ided use this option for originals...
Page 46
P age 3-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy reduce/enlarge the reduce / enlarge option provides a variety of reduction and enlargement options. Originals placed on the document glass or sent to the machine electronically can be reduced or enlarged ...
Page 47
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-7 c opy c ustom use this option to adjust the height (y) and the width (x) dimensions for reduction or enlargement of each dimension independently. Custom options are as follows: 100% produces an image on the cop...
Page 48
P age 3-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy paper supply use the paper supply options to select auto paper or a paper tray for the copy job. I transparencies can be fed from tray 1 or the bypass tray. Options: there are three possible tray configur...
Page 49
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-9 c opy 4-tray module a uto with this option selected the machine chooses the correct paper for the copy job based on the size of the originals being scanned. T rays 1 to 4 use this option to select the paper loa...
Page 50: Olour
P age 3-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy c olour o ptions ... The colour options tab is used to select different colour features for the finished output. Touch any of the top level buttons to select a feature. To view all the options for a feat...
Page 51
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-11 c opy preset colour options use this feature to change colour settings to produce various predetermined effects. Options: n ormal this option makes no changes to the image quality and produces copies with the ...
Page 52
P age 3-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy colour balance use this feature to adjust the balance between colours and the overall amount of colour on the output using the up and down scroll buttons for each colour. Sharpness/saturation use this fe...
Page 53
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-13 c opy colour shift use this feature to shift all of the copy colours toward the adjacent hue using the up and down scroll buttons. If you scroll toward warm, the red colours shift toward the yellow hue, the gr...
Page 54: Mage
P age 3-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy i mage a djustment ... The image adjustment tab provides copy features used for adjusting the appearance of the copy output. Touch any of the top level buttons to select a feature. To view all the option...
Page 55
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-15 c opy image quality use this feature to enhance the quality of your output. Options: l ighten / d arken adjusts the lightness or darkness of the output. To darken the output, select the down scroll button. To ...
Page 56
P age 3-16 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy original type use this feature to enhance the copy quality of the output based on the type of original being scanned. Options: p hoto & t ext use this option for original documents that contain lithograp...
Page 57
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-17 c opy o ther o riginals use this option when copying original documents containing coloured backgrounds, originals marked by highlighter pens, and documents printed on inkjet printers. Other originals options ...
Page 58
P age 3-18 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy options: o ff the feature is switched off. L eft p age copies only the page on the left when looking at the open book, face up. R ight p age copies only the page on the right when looking at the open boo...
Page 59
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-19 c opy original input use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals. Options: a uto use this option to allow the machine to re...
Page 60
P age 3-20 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy image shift this feature enables the position of the image on the page to be adjusted. Options: n o s hift the image position is not adjusted. A uto c enter use to automatically center the scanned image ...
Page 61: Utput
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-21 c opy o utput f ormat ... Theoutput format tab is used to produce different options for the finished output. Touch any of the top level buttons to select a feature. To view all the options for a feature, selec...
Page 62
P age 3-22 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy transparencies this feature allows the creation of a single set of transparencies with blank dividers. When dividers are selected a transparency set will always be single-sided on transparency stock with...
Page 63
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-23 c opy booklet creation use this feature to create multipage booklets from a sequential set of either single- sided or double-sided originals. The machine will reduce and correctly position each image to fit on...
Page 64
P age 3-24 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy multi-up this feature is used to create documents with multiple images. It is ideal for creating handouts, storyboards or documents used for archival purposes. Note: originals must be loaded in the docum...
Page 65
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-25 c opy invert image this feature enables mirror image or negative image copies to be produced. Options: m irror i mage use this option to change the direction of the original image, creating a mirror of the ori...
Page 66
P age 3-26 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy covers use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Options: n o c overs the feature is switched off. F ront o nly use this opt...
Page 67: Ssembly
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-27 c opy j ob a ssembly ... Thejob assembly tab is used to combine multiple documents into a single job, produce a sample set of a job or for storing the programming of up to 1000 images. Touch any of the top lev...
Page 68
P age 3-28 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy build job use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting...
Page 69
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-29 c opy options: o ff the feature is switched off. O n use to enable the build job feature. B uild j ob c ontrols offers options which can be selected when using build job. Build job controls options are as foll...
Page 70
P age 3-30 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy sample set this feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: o ff the feature is switched off. O n use to enable the sam...
Page 71
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 3-31 c opy stored programming use this feature to programme up to 10 commonly used programming sequences. For example, combinations of selections such as edge erase and bound originals. The machine stores only the ...
Page 72
P age 3-32 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide c opy spode qrg.Book page 32 tuesday, may 13, 2003 10:51 am.
Page 73: 4 F
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-1 4 f ax ¾ fax (network server fax)............................4-2 ¾ basic faxing... .............................................4-3 ¾ more fax features.......................................4-6 ¾ authentication...
Page 74: Etwork
P age 4-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax f ax (n etwork s erver f ax )... Fax (network server fax) is an optional feature on the workcentre pro. It is not available on the copycentre. This chapter contains information about the options available ...
Page 75: Asic
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-3 f ax b asic f axing ... The basic faxing tab is the default screen for the fax function. Use this tab to enter the recipient telephone number and to select the standard features for a fax job. Touch any of the ...
Page 76
P age 4-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax options: a dd to s end l ist used when you want to send a fax to more than one destination. Enter the number using the keypad or select the phone list button and select a stored number. Then select the add...
Page 77
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-5 f ax resolution the resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution yields better quality for photos. A lower resolution reduces communication time. Options: s ta...
Page 78: Ore
P age 4-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax m ore f ax f eatures ... The more fax features tab provides fax features used for adjusting the appearance of the faxed output. Touch any of the top level buttons to select a feature. To view all the optio...
Page 79
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-7 f ax image quality use this feature to enhance the quality of the outgoing fax. Options: l ighten / d arken adjusts the lightness or darkness of a black and white fax. To darken the fax, select the down scroll ...
Page 80
P age 4-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax original type use this feature to enhance the quality of the output based on the type of original being scanned. Options: p hoto & t ext use this option for original documents that contain lithographs, or ...
Page 81
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-9 f ax original input use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals automatically. Options: a uto use this option to enable the ...
Page 82
P age 4-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax delayed send use delayed send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another cou...
Page 83: Uthentication
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 4-11 f ax a uthentication m ode ... Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the syst...
Page 84
P age 4-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide f ax spode qrg.Book page 12 tuesday, may 13, 2003 10:51 am.
Page 85: 5 I
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-1 5 i nternet f ax ¾ internet fax..................................................5-2 ¾ colour options ... .........................................5-6 ¾ image adjustment... ........................................
Page 86: Nternet
P age 5-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax i nternet f ax ... The internet fax feature is optional on the workcentre pro. This chapter contains information about the options available within internet fax. When enabled, internet fax w...
Page 87
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-3 i nte rne t f ax most feature screens include three buttons to confirm or cancel your choices. ¾ the undo button resets the current screen to the default values that were displayed when the screen was opened. ¾...
Page 88
P age 5-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax entering an e-mail address for internet fax e-mail addresses can be entered in one of two ways - manually or via an address book. Note: when entering e-mail details you can change the keypad...
Page 89
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-5 i nte rne t f ax address book types public address book the public address book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The f...
Page 90: Olour
P age 5-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax c olour o ptions ... The colour options tab is used to select different colour features for the scanned internet fax image. Touch any of the top level buttons to select a feature. To view al...
Page 91: Mage
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-7 i nte rne t f ax i mage a djustment ... The image adjustment tab is used to temporarily programme features to enhance the appearance and style of the scanned internet fax image. Touch any of the top level butto...
Page 92
P age 5-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax image quality use this feature to enhance the quality of your scanned originals. Options: l ighten / d arken this option provides controls to adjust the lightness or darkness of black and wh...
Page 93
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-9 i nte rne t f ax original type use this feature to enhance the quality of the output based on the type of original being scanned. Options: p hoto & t ext use this option for original documents that contain lith...
Page 94
P age 5-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax sides scanned this feature is used to specify whether the originals are single-sided or double- sided. For 2-sided originals the orientation can also be programmed. Options: 1 s ided use th...
Page 95
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-11 i nte rne t f ax resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200 x 100 (s tandard ) produces the smallest image ...
Page 96
P age 5-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax original input use this option to programme the size of the originals being scanned or programme the machine to determine the size of the originals automatically. Note: it is recommended th...
Page 97: Utput
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-13 i nte rne t f ax o utput f ormat ... Use this feature to temporarily change the settings required for the scanned image. Touch any of the top level buttons to select a feature. To view all the options for a fe...
Page 98
P age 5-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax document format use the document format option when your job is to be sent with a different file format than that set as the default. Options: m ulti - page t iff multi-page tagged-image fi...
Page 99
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-15 i nte rne t f ax acknowledgment report use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Option...
Page 100
P age 5-16 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax message body use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. Th...
Page 101: Uthentication
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 5-17 i nte rne t f ax a uthentication m ode ... Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up...
Page 102
P age 5-18 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nt e r n e t f ax spode qrg.Book page 18 tuesday, may 13, 2003 10:51 am.
Page 103: 6 N
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-1 6 n etwork s canning ¾ scan.............................................................6-2 ¾ network scanning........................................6-3 ¾ colour options ... ......................................
Page 104: Can
P age 6-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g s can ... The network scanning feature is optional on the workcentre pro. It is not available on the copycentre. If the network scanning option has been enabled, an electronic file can b...
Page 105: Etwork
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-3 n et wor k s ca nn in g n etwork s canning ... Access to the network scanning features is gained using the features button on the control panel. Depending on the options enabled and how your machine has been co...
Page 106
P age 6-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g template overview successful network scanning requires selecting a template at the workcentre pro. Templates contain pre-selected options which will be applied to the scanned original, f...
Page 107
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-5 n et wor k s ca nn in g template destinations the template destination lists the templates stored on the machine. On installation it will contain the factory default template that is supplied with the workcentr...
Page 108: Olour
P age 6-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g c olour o ptions ... The colour options tab is used to select different colour features for the scanned image. Touch any of the top level buttons to select a feature. To view all the opt...
Page 109: Mage
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-7 n et wor k s ca nn in g i mage a djustment ... The image adjustment tab is used to progam features relating to the scanned images. Touch any of the top level buttons to select a feature. To view all the options...
Page 110
P age 6-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g image quality use this feature to enhance the quality of your scanned originals. Options: l ighten / d arken adjusts the lightness or darkness of black and white output. To darken the ou...
Page 111
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-9 n et wor k s ca nn in g original type use this feature to enhance the quality of the output based on the type of original being scanned. Options: p hoto & t ext use this option for original documents that conta...
Page 112
P age 6-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 s ided use this op...
Page 113
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-11 n et wor k s ca nn in g edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: b order e rase e...
Page 114
P age 6-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g original input use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals. Options: a uto use this option to allow...
Page 115
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-13 n et wor k s ca nn in g resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200 x 200 recommended for use with average q...
Page 116: Utput
P age 6-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g o utput f ormat ... Use the features available to temporarily change the format of the scanned image file at the destination server. Touch any of the top level buttons to select a featu...
Page 117
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-15 n et wor k s ca nn in g document name use document name to specify the name of the folder that you want your scanned image stored to. This option only applies to the folder name. If file already exists use thi...
Page 118
P age 6-16 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g a ppend to e xisting f ile use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned. Note: this option is not...
Page 119
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 6-17 n et wor k s ca nn in g document management fields document management fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields mus...
Page 120: Efresh
P age 6-18 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide n et wor k s ca nni n g r efresh d estinations ... Select the refresh destinations tab to access the update template list feature. Touch the update template list button if the template has been recently create...
Page 121: 7 E-
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-1 7 e- mail ¾ e-mail...........................................................7-2 ¾ colour options ... .........................................7-6 ¾ image adjustment... .....................................7-7 ...
Page 122: Mail
P age 7-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il e- mail ... The e-mail feature is optional on the workcentre pro. It is not available on the copycentre. This chapter contains information about the options available within e- mail. When enabled, scan...
Page 123
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-3 e- ma il most feature screens include three buttons to confirm or cancel your choices. ¾ the undo button resets the current screen to the default values that were displayed when the screen was opened. ¾ the can...
Page 124
P age 7-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il entering an e-mail address the e-mail address can be entered in one of two ways - manually or via an address book. Note: when entering e-mail details you can change the keypad to show upper or lower ca...
Page 125
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-5 e- ma il address book types public address book the public address book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must...
Page 126: Olour
P age 7-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il c olour o ptions ... The colour options tab is used to select different colour features for the scanned image. Touch any of the top level buttons to select a feature. To view all the options for a feat...
Page 127: Mage
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-7 e- ma il i mage a djustment ... The image adjustment tab is used to temporarily programme features to enhance the appearance and style of the scanned e-mail image. Touch any of the top level buttons to select a...
Page 128
P age 7-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il image quality use this feature to enhance the quality of your scanned originals. Options: l ighten / d arken adjusts the lightness or darkness of black and white output. To darken the output, press the...
Page 129
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-9 e- ma il original type use this feature to enhance the quality of the output based on the type of original being scanned. Options: p hoto & t ext use this option for original documents that contain lithographs,...
Page 130
P age 7-10 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il sides scanned this is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 s ided use this option for origin...
Page 131
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-11 e- ma il edge erase use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: b order e rase erases equal amo...
Page 132
P age 7-12 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il original input use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals automatically. Options: a uto use this option to allow ...
Page 133
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-13 e- ma il resolution resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200 x 200 recommended for use with average quality text doc...
Page 134: Utput
P age 7-14 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il o utput f ormat ... Use this feature to change the reply to e-mail address and to identify the file format required for the e-mail scanned image. Touch any of the top level buttons to select a feature...
Page 135
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-15 e- ma il document format use the document format option when the job is to be sent with a different file format than that set as the template default. Options: t iff tagged-image file format. A graphic file th...
Page 136
P age 7-16 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il reply to use the reply to feature to alter the default address to which replies to an e-mail job can be sent. Message body use this feature to edit the default e-mail message. The message body is the ...
Page 137: Uthentication
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 7-17 e- ma il a uthentication m ode ... Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the ...
Page 138
P age 7-18 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide e- ma il spode qrg.Book page 18 tuesday, may 13, 2003 10:51 am.
Page 139: 8 P
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 8-1 8 p rint ¾ introduction to print......................................8-2 ¾ printer driver features.................................8-3 spode qrg.Book page 1 tuesday, may 13, 2003 10:51 am.
Page 140: Ntroduction
P age 8-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p ri nt i ntroduction to p rint .. When the copycentre/workcentre pro is connected to the network, electronic jobs that require printing can be sent from a workstation directly to the machine. The centreware pr...
Page 141: Rinter
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 8-3 p ri nt p rinter d river f eatures ... There are a number of printer drivers available for the copycentre/workcentre pro. The features available will depend on the printer driver being used. The following descr...
Page 142
P age 8-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p ri nt advanced this tab can be used to select options such as number of copies, image orientation, and colour correction. Banner sheets and set offsets can also be requested on this tab. Paper/output this tab...
Page 143
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 8-5 p ri nt layout/watermark this tab can be used to change the layout of a document and add watermarks. In addition, documents can be printed 1 up, 2 up and so on, up to 16 up. Booklet creation is also available o...
Page 144
P age 8-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p ri nt spode qrg.Book page 6 tuesday, may 13, 2003 10:51 am.
Page 145: 9 M
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 9-1 9 m aintenance ¾ customer replaceable units... ....................9-2 ¾ cleaning the machine... ...............................9-3 ¾ further assistance... ....................................9-4 spode qrg.Book...
Page 146: Ustomer
P age 9-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide m a in t en an c e c ustomer r eplaceable u nits ... There are several replaceable units on the machine: drum cartridges (4) toner (dry ink) cartridges (4) fuser module waste toner collector the machine will di...
Page 147: Leaning
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 9-3 m ai n t en an c e c leaning the m achine ... Warning:when cleaning the machine do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly onto any area. Use supplies and cl...
Page 148: Urther
P age 9-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide m a in t en an c e f urther a ssistance ... For any additional help visit our customer web site at www.Xerox.Com or contact the xerox welcome and support center quoting the machine serial number. Hint: the mach...
Page 149: 10 T
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 10-1 10 t roubleshooting ¾ general ... ..................................................10-2 ¾ fault clearance..........................................10-3 ¾ xerox welcome and support center... ......10-4 ¾ troub...
Page 150: Eneral
P age 10-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide t ro ub le s h o o ti n g g eneral ... A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • do not position the copycentre/wor...
Page 151: Ault
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 10-3 t ro ub le s h o o t in g f ault c learance ... If you are unable to clear the fault, refer to the next section to contact your local xerox welcome and support center for assistance. 1 when a fault occurs, a f...
Page 152: Erox
P age 10-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide t ro ub le s h o o ti n g x erox w elcome and s upport c enter ... If a fault cannot be resolved by following the touch screen instructions, check the troubleshooting tips in the next section - they may help t...
Page 153: Roubleshooting
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 10-5 t ro ub le s h o o t in g t roubleshooting t ips ... Power the machine will not power on: ¾ check to see that the machine is not in low power mode as indicated by the green light on the user interface. ¾ switc...
Page 154
P age 10-6 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide t ro ub le s h o o ti n g paper jams inside the machine ¾ check the paper path for obstructions. ¾ flip the paper over in the paper tray. ¾ check the paper tray edge guides to see if they are against the edges...
Page 155
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 10-7 t ro ub le s h o o t in g output quality stray marks or black marks from hole punched originals are not removed ¾ use the edge erase to erase the edge with the drilled holes. ¾ copy from the document glass wit...
Page 156
P age 10-8 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide t ro ub le s h o o ti n g ¾ if copying from the document glass, check the quality of the originals, set the input to manual size input, close the cover and try again. Ensure that the original is entirely flat ...
Page 157: 11 I
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 11-1 11 i ndex numerics 2-sided copy 3–5 a about tab print 8–5 about this guide 1–2 acknowledgment report internet fax 5–15 add file destination network scanning 6–17 additional resources 1–4 advanced tab print 8–4...
Page 158
P age 11-2 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nd e x copy 3–18 e-mail 7–11 network scanning 6–11 e-mail 7–2 energy star 1–10 entering an address e-mail 7–4 internet fax 5–4 environmental choice 1-13 environmental compliance 1-13 f fault clearance troubl...
Page 159
X erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide p age 11-3 i nde x output quality troubleshooting tips 10–7 p paper handling troubleshooting tips 10–5 paper supply copy 3–8 paper/output tab print 8–4 power troubleshooting tips 10–5 power on or off 2–4 preset colour op...
Page 160
P age 11-4 x erox c opy c entre /w ork c entre p ro 32/40 c olour q uick r eference g uide i nd e x spode qrg.Book page 4 tuesday, may 13, 2003 10:51 am.
Page 161
604p13000 may 2003 xerox corporation global knowledge and language services 780 salt road webster, new york 14580