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Xerox DocuMate 250 User Manual

Other manuals for DocuMate 250: Using, User Manual, Installation Manual

Summary of DocuMate 250

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    Documate 250 user's guide scanner.

  • Page 2: Scanner

    Documate 250 scanner user’s guide.

  • Page 3

    Copyright © 2006 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ® is a trademark of xerox corporation in the united states and/or other countries and is used under license. Documate is a trade...

  • Page 4: Table of Contents

    Documate 250 scanner user’s guide iii table of contents welcome what’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 the xerox documate 250 scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5: Maintenance

    Documate 250 scanner user’s guide iv scanning with the twain interface from paperport accessing the twain interface from paperport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 getting help with the paperport software . . . . . . . . . . . . . . . . . . . . . ....

  • Page 6: Welcome

    Documate 250 scanner user’s guide 1 welcome your new xerox documate 250 usb scanner can quickly scan color and black and white documents and place their images on your computer. What’s in the box before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer wh...

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    Welcome 2 documate 250 scanner user’s guide the xerox documate 250 scanner input tray —holds documents in place. The paper guides on the input tray adjust to fit the document size. Automatic document feeder (adf) —insert documents to be scanned, face down. Scan button —press to start scanning the do...

  • Page 8: What You Need

    Documate 250 scanner user’s guide 3 welcome what you need an ibm-compatible pentium pc, or amd equivalent with: • a cd-rom drive • an available universal serial bus (usb) port • microsoft windows operating system: 2000 (service pack 4),or xp (service pack 1 and 2) • a minimum of 256 megabytes (mb) o...

  • Page 9: Installation

    Installation 4 documate 250 scanner user’s guide installation installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the usb cable and turn on the power before you begin please make sure of the following before you begin ins...

  • Page 10: Step 1: Assemble The Scanner

    Documate 250 scanner user’s guide 5 installation step 1: assemble the scanner to assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Carefully remove the protective foam from the adf cover release, then press the release and open the automatic document feeder...

  • Page 11

    Installation 6 documate 250 scanner user’s guide 5. Insert the pins on each side of the output tray into the holes on the scanner. 6. Flip open the extension on the output tray so it is fully extended. 7. Proceed to “step 2: install the software”..

  • Page 12: Step 2: Install The Software

    Documate 250 scanner user’s guide 7 installation step 2: install the software to install the software: 1. Start microsoft windows and make sure no other applications are running. 2. Insert disc 1 into your computer’s cd-rom drive. The cd automatically starts. Note: the software is on the two cd’s yo...

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    Installation 8 documate 250 scanner user’s guide 3. On the installation menu, select install products . 4. Make sure the boxes for nuance paperport ® , scanner driver , and omnipage pro ® are checked. 5. Click install now . 6. The select language window opens. Click the drop-down menu arrow and sele...

  • Page 14

    Documate 250 scanner user’s guide 9 installation the first paperport installation window opens. 7. On the paperport welcome window, click next . Installing paperport will uninstall any existing version of paperport and will install the newer version. Your existing paperport files will not be affecte...

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    Installation 10 documate 250 scanner user’s guide 15. Click next . 16. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree then click next . If you choose not to accept the license agreement, the installation will terminate and the scanner drive...

  • Page 16

    Documate 250 scanner user’s guide 11 installation • twain only —the twain driver is installed without the one touch 4.0 software or the isis driver. You can use the xerox documate 250 twain driver to scan from twain applications. You will not be able to scan with the scan button on the scanner. • is...

  • Page 17

    Installation 12 documate 250 scanner user’s guide 20. Stop when you see the “complete the installation by connecting your hardware” window. Do not click ok yet. Leave the window open and proceed to the next section, “step 3: connect the power supply.” reminder: if your computer is running antivirus ...

  • Page 18

    Documate 250 scanner user’s guide 13 installation step 3: connect the power supply connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your documate 250 scanner: 1. Plug the power supply into the power port on the scanner. 2. Plug the power cord i...

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    Installation 14 documate 250 scanner user’s guide step 4: connect the usb cable and turn on the power the documate 250 scanner connects to any available usb port. Check your computer’s manual for usb port locations. 1. Remove any protective tape from the usb cable. 2. Plug the usb cable into the usb...

  • Page 20

    Documate 250 scanner user’s guide 15 installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using windows xp and have plugged the usb cable into a usb...

  • Page 21

    Installation 16 documate 250 scanner user’s guide 4. When you’re certain that the software has completely loaded, return to the “complete the installation by connecting your hardware” window. 5. Click ok . You can also click more to see a quick overview about accessing and navigating the one touch b...

  • Page 22

    Documate 250 scanner user’s guide 17 installation if you selected omnipage pro for installation, a window tells you to insert the second cd to install it. 7. Click exit disc 1 and remove disc 1 from the cd-rom drive. 8. Insert disc 2 into the cd-rom drive. The omnipage pro installation menu opens au...

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    Installation 18 documate 250 scanner user’s guide 11. When installation is finished, return to the installation menu and click user guide . The omnipage pro user guide opens for you to view and save to your computer. 12. When you are finished saving the omnipage pro user guide, return to the install...

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    Documate 250 scanner user’s guide 19 installation additional applications available with your scanner your scanner includes free, additional applications on the installation cd. 1. Reinsert disc 1 into the cd-rom drive. The installation menu opens. The free adobe acrobat reader software is located o...

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    Installation 20 documate 250 scanner user’s guide 4. On the window shown above, click in the boxes of the other software you want to install, and click install now . Follow the instructions on the screen to install each of the additional products. Software about the software adobe ® acrobat reader ®...

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    Documate 250 scanner user’s guide 21 installation 5. To get the documentation for each of the additional products, return to the main menu window and click user guides . The user guides window opens. Use this window to view and save the user guides you want. 6. Click the links of the guides you want...

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    Installation 22 documate 250 scanner user’s guide if your computer already has adobe acrobat reader installed, please do not select it unless the version provided on the installation cd is a newer version than the one currently installed on your computer. To view and save the user guides: 1. Click t...

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    Documate 250 scanner user’s guide 23 installation register your scanner and check for updates registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner...

  • Page 29: Scanning

    Scanning 24 documate 250 scanner user’s guide scanning if you selected the recommended full install option (see page 10), then you have several different options to scan with your xerox documate 250 scanner. Each method scans equally well, so use the one with appropriate options for the item you are...

  • Page 30: Load and Scan Documents

    Documate 250 scanner user’s guide 25 scanning load and scan documents when you press the scan button, documents are scanned using the current scan settings. The scanned images are then sent to a software application (known as the destination application) or to a storage folder on your computer. 1. I...

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    Scanning 26 documate 250 scanner user’s guide 4. Press the scan button. A scan progress window opens and the image is sent to the selected application specified in the one touch software. In this example, the destination application is the paperport desktop to cancel scanning, click the cancel butto...

  • Page 32

    Documate 250 scanner user’s guide 27 scanning check the scan settings before scanning 1. To check the scan settings before scanning, press, hold down, and then release, the scan button. The one touch properties window opens for you to view and change the configuration settings of the scan button. To...

  • Page 33

    Scanning 28 documate 250 scanner user’s guide scan from the one touch button panel you can also scan from the one touch button panel on the screen. 1. Adjust the paper guides for the width of paper and load the documents with their tops into the automatic document feeder. 2. Now click on the one tou...

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    Documate 250 scanner user’s guide 29 scanning the one touch properties window the one touch properties window lists the available scan settings and is where you select new settings for the scan button. The one touch properties window also contains special scanning features such as scanning and burni...

  • Page 35

    Scanning 30 documate 250 scanner user’s guide in the following example, the scan button is set to scan with the configuration named us letter and to display the scanned image in the destination application, paperport. The select format option is set to scan in the pdf image format. The settings on t...

  • Page 36

    Documate 250 scanner user’s guide 31 scanning these icons next to each scan configuration indicate the scanning mode: you can also click the edit button or double-click the configuration to see more detailed information about the selected configuration. Select format —a set of file formats for the s...

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    Scanning 32 documate 250 scanner user’s guide selecting new scan settings for the scan button the scan settings for the scan button consist of a destination application , a scan configuration , and a document format . The one touch properties window is where you select these three elements for the s...

  • Page 38

    Documate 250 scanner user’s guide 33 scanning 4. Select a format option. The available options apply to the destination application you select. For example, if you select microsoft word as the destination application, the available formats are for text, such as .Doc, .Txt and .Rtf. However, if you s...

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    Scanning 34 documate 250 scanner user’s guide setting destination application properties the different types of destination applications have various properties that you can select. 1. On the one touch properties window, click a destination application. 2. Click the properties button. A one touch 4....

  • Page 40

    Documate 250 scanner user’s guide 35 scanning 1. Select the paperport folder where you want the file of the scanned image to be located. 2. Click ok . 3. Click ok or apply on the one touch properties window. When paperport opens after you finish scanning, the thumbnails of your scanned documents are...

  • Page 41

    Scanning 36 documate 250 scanner user’s guide 2. To add another application to the list, click the add application button. The add text based link dialog box opens. 3. Click browse to find the application you want to add to the list. When you select the application using the browse button, steps 1 a...

  • Page 42

    Documate 250 scanner user’s guide 37 scanning image documents properties these properties apply to the omnipage pro software that you received with your scanner, plus microsoft paint and other image processing applications. 1. Click in the color document handling settings boxes for the options you w...

  • Page 43

    Scanning 38 documate 250 scanner user’s guide storage properties these properties apply to the destination application named transfer to storage. If a cd burner is attached to your computer, and your computer is running windows xp, you also use this dialog box to start the burn to cd process. See th...

  • Page 44

    Documate 250 scanner user’s guide 39 scanning if you have a cd burner attached to your computer, the option show message when ready to burn 5" cd (700mb) , should also be selected so you will see a message when it’s time to click the burn to cd button. 3. Click ok on the link properties window. Emai...

  • Page 45

    Scanning 40 documate 250 scanner user’s guide 3. If you need to change your email client, or any other internet options, click the internet options button. The windows internet options control panel opens. Click the programs tab and choose a new email client from the email list. These are the standa...

  • Page 46

    Documate 250 scanner user’s guide 41 scanning image formats select an image file format for photos, artwork or other documents that you want to save as images. Bmp and tiff are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color c...

  • Page 47

    Scanning 42 documate 250 scanner user’s guide text formats the text formats are for text file types. The names of the formats indicate their file types. Selecting the text format option also selects ocr processing as an automatic step for scanning. Therefore, when you scan a document with the text f...

  • Page 48

    Documate 250 scanner user’s guide 43 scanning 3. Choose the file type that you want for the text format. Simple text —the .Txt file format. Text with no formatting; used by the standard microsoft notepad application. Rich text format —the .Rtf file format. Text that retains formatting when converted...

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    Scanning 44 documate 250 scanner user’s guide selecting options for the scan button the one touch options determine the types of destination applications available for the scan button, as well as the location of the files of your scanned items. To select options: 1. Open the one touch properties win...

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    Documate 250 scanner user’s guide 45 scanning • text editors include microsoft word and wordpad, microsoft excel, and other word processing and spreadsheet applications. Select this option if you want ocr processing to convert your scanned documents to text that you can edit. See “scanning with opti...

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    Scanning 46 documate 250 scanner user’s guide this option is not available if document management or storage and cd-r/w are selected because, by default, file copies for those types of destination applications are already automatically saved. For that reason, this option is not available if the dest...

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    Documate 250 scanner user’s guide 47 scanning creating a new scan configuration the scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can...

  • Page 53

    Scanning 48 documate 250 scanner user’s guide 4. On the scan configuration properties dialog box, type a name. 5. Select scan settings for the new scan configuration. Mode —select a scanning mode: • black&white to scan in black and white. For example, letters and memos are usually scanned in black a...

  • Page 54

    Documate 250 scanner user’s guide 49 scanning 6. If you want to lock the configuration, click the key icon to change it from a key to a lock. 7. Click the page settings tab to select page settings. Size —click standard , click the menu arrow and choose a page size from the list, or click custom and ...

  • Page 55

    Scanning 50 documate 250 scanner user’s guide • invert image —only available for black&white mode, this option reverses the black and whites of an image. • color filter —color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning ...

  • Page 56

    Documate 250 scanner user’s guide 51 scanning 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 10. Click ok to save the new configuration. It will now appear in the list of scan configurations on the one tou...

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    Scanning 52 documate 250 scanner user’s guide the device settings tab a device settings tab appears on the scan configurations dialog box when your selected destination application sends the scanned image to a printer, fax application, or other device. You use the options on the device settings tab ...

  • Page 58

    Documate 250 scanner user’s guide 53 scanning the storage options tab (archive) a storage options tab is on the scan configurations dialog box when the selected destination application is set as transfer to storage. You use the options on this tab to select where you want to save your scanned items ...

  • Page 59

    Scanning 54 documate 250 scanner user’s guide type is tiff, and you select documents are put into folders by type , the default location of scanned archive documents is at c:\documents and settings\\my documents\my onetouch archive\tiff documents. 3. If you want to store your archive documents in so...

  • Page 60

    Documate 250 scanner user’s guide 55 scanning 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “storage for business receipts.” 6. Click the scan settings, page settings, and advanced settings tabs, and select the settings you want...

  • Page 61

    Scanning 56 documate 250 scanner user’s guide 10. Click ok . The selected folder will now be set as the storage location, such as “business receipts.” 11. Click apply . The new configuration is now listed as a transfer to storage configuration. 12. Repeat the process to create additional new configu...

  • Page 62

    Documate 250 scanner user’s guide 57 scanning 4. Click ok . The one touch properties window closes. The one touch panel will show the name of the configuration. 5. Insert the first set of documents that you want to scan to storage. 6. Press the scan button on the scanner or click the scan icon on th...

  • Page 63

    Scanning 58 documate 250 scanner user’s guide editing or deleting scan configurations to edit or delete a scan configuration: 1. Open the one touch properties window. 2. Select the scan configuration you want to edit or delete. 3. To delete the configuration, click the delete button. Note: your scan...

  • Page 64

    Documate 250 scanner user’s guide 59 scanning 4. To edit the configuration, click the edit button. The scan configuration properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the ...

  • Page 65

    Scanning 60 documate 250 scanner user’s guide configuring before scanning choosing configure before scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the resolution, scan mode, and other settings. When you scan, the scanned image w...

  • Page 66

    Documate 250 scanner user’s guide 61 scanning scanning with optical character recognition (ocr) optical character recognition (ocr) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, s...

  • Page 67

    Scanning 62 documate 250 scanner user’s guide selecting omnipage ocr options the omnipage ocr options are only available if you have installed omnipage pro on your computer. Scanning to paperport to use its ocr capabilities does not offer the options in this section. To select omnipage ocr options: ...

  • Page 68

    Documate 250 scanner user’s guide 63 scanning 5. Choose the options you want from the ocr window. Languages in document —select the language(s) in the documents to be scanned. These are the languages that will be recognized during the ocr process. For faster and more reliable language recognition, s...

  • Page 69

    Scanning 64 documate 250 scanner user’s guide font matching —your computer system usually has a number of fonts available for the ocr process to use to recognize text. However, not all of the fonts may be selected for the ocr process. Using font matching you can select the fonts on your computer tha...

  • Page 70

    Documate 250 scanner user’s guide 65 scanning when bringing in a new image —click the menu arrow and select where you want new pages added to your current document. The choices are after last page , after current page , before current page , and before first page . Automatically prompt for more page...

  • Page 71

    Scanning 66 documate 250 scanner user’s guide 7. Click the format tab and choose the options you want from the format window. Note that as you select formats, the image changes to represent the selection so you can see, at a glance, what the layout will look like. Automatic —choose this option to le...

  • Page 72

    Documate 250 scanner user’s guide 67 scanning template —if you created a zone template in omnipage pro, choose a zone template file to have its background value, zones and zone properties applied to all ocr scanned pages from now on. No formatting (nf) —the document will be plain text, decolumnized ...

  • Page 73

    Scanning 68 documate 250 scanner user’s guide scanning with spdf or npdf and searching for text searchable pdf (spdf) and normal pdf (npdf) are special forms of an adobe pdf file. Spdf converts scanned text into the pdf format with text search and ocr capabilities. Npdf has those same features, plus...

  • Page 74

    Documate 250 scanner user’s guide 69 scanning 5. Choose a scan configuration. 6. Click ok . The one touch properties window closes. 7. Now scan the document and it will be in the spdf or npdf format that you selected. 8. To search for the text, open adobe acrobat reader or adobe acrobat. 9. From the...

  • Page 75

    Scanning 70 documate 250 scanner user’s guide scan and burn to a cd if you have a cd burner attached to your computer, you can scan directly from your xerox documate 250 scanner onto a cd. This feature is available only on computers running windows xp. To scan and burn to a cd: 1. Put a blank cd int...

  • Page 76

    Documate 250 scanner user’s guide 71 scanning 8. Make sure a blank cd is in the cd burner. 9. Click the burn to cd button. The cd burner begins and your scanned documents are written to the cd. Note: until you click burn to cd these files are stored in your computer at c:\documents and settings\ nam...

  • Page 77

    Scanning 72 documate 250 scanner user’s guide scanning with event forwarding if you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After...

  • Page 78

    Documate 250 scanner user’s guide 73 scanning 5. Press the scan button to start scanning. A dialog box opens for you to select the application to use for scanning. 6. Select the application in the box and click ok . Now the application you selected opens and you can continue the scanning from that a...

  • Page 79

    Scanning 74 documate 250 scanner user’s guide creating an html web page from your scanned documents if you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable ...

  • Page 80

    Documate 250 scanner user’s guide 75 scanning 8. Choose save as from the internet explorer file menu, give the page a name, and save it in the location you use for your web page files. You may also want to write down the address shown in the address bar to make sure you’ll know where to find your ne...

  • Page 81

    Scanning 76 documate 250 scanner user’s guide transferring scanned documents to storage with the transfer to storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any oth...

  • Page 82

    Documate 250 scanner user’s guide 77 scanning 4. If you want to have text documents or spreadsheets converted by the ocr process prior to being stored, choose a text format. Right-click on the text format icon and from the drop-down menu choose a text format for the scanned images. 5. Click ok . The...

  • Page 83

    Scanning 78 documate 250 scanner user’s guide transfer documents to a server or mapped drive when selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the browse button. See “the storage options t...

  • Page 84

    Documate 250 scanner user’s guide 79 scanning checking the hardware and setting the lamp power save mode 1. Right-click on the one touch icon and choose show hardware from the pop-up menu. 2. You can also click the scanner icon at the top of the one touch button panel. If this view of the panel is o...

  • Page 85

    Scanning 80 documate 250 scanner user’s guide 3. Click the properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 4. Click the arrows ...

  • Page 86: Scanning With The Twain

    Documate 250 scanner user’s guide 81 scanning with the twain interface from paperport scanning with the twain interface from paperport instead of using the scan button or the one touch button panel to scan, you can also scan from the twain interface. The paperport application that you received with ...

  • Page 87

    Scanning with the twain interface from paperport 82 documate 250 scanner user’s guide accessing the twain interface from paperport the instructions in this section are for accessing the twain interface from the paperport application. To access the twain interface from paperport: 1. On the windows ta...

  • Page 88

    Documate 250 scanner user’s guide 83 scanning with the twain interface from paperport the folders pane (which shows folders for organizing your scanned images) is replaced by the scan pane. 3. Click the scanner drop-down arrow, and select twain: xerox documate 250 from the drop-down list. 4. In the ...

  • Page 89

    Scanning with the twain interface from paperport 84 documate 250 scanner user’s guide 5. When scanning documents, use the create single page items check box as follows: • when the check box is selected, all pages in the automatic document feeder are scanned, the twain interface closes, and each page...

  • Page 90

    Documate 250 scanner user’s guide 85 scanning with the twain interface from paperport scanning with the twain interface the twain interface lists the scanning options available with your xerox documate 250 scanner. The options on the twain interface are: • mode —select a scanning mode: black&white t...

  • Page 91

    Scanning with the twain interface from paperport 86 documate 250 scanner user’s guide • brightness and contrast —sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibili...

  • Page 92

    Documate 250 scanner user’s guide 87 scanning with the twain interface from paperport • define page size —click this option to activate the define button. Then click the define button to see the define page size dialog box for selecting a specific page size. Click standard , click the menu arrow and...

  • Page 93

    Scanning with the twain interface from paperport 88 documate 250 scanner user’s guide 2. If the autoscan feature is turned on, scanning begins. If the autoscan feature is not turned on, click the scan button. The scanner starts scanning and a progress box shows the image. If the create single page i...

  • Page 94

    Documate 250 scanner user’s guide 89 scanning with the twain interface from paperport display the device configuration 1. Click the xerox documate 250 icon in the top right corner of the twain interface. The device configuration window opens and shows the information about your scanner. See the sect...

  • Page 95

    Scanning with the twain interface from paperport 90 documate 250 scanner user’s guide setting up paperport to work with your scanner when you select a scanning option from paperport’s scanner drop-down list— twain: xerox documate 250 , wia: xerox documate 250 (windows xp only), or isis: xerox documa...

  • Page 96

    Documate 250 scanner user’s guide 91 scanning with the twain interface from paperport to set up your scanner: 1. From the scanner drop-down list, select one of the options, such as twain: xerox documate 250 . 2. Click the setup button. A window opens to begin the setup process. 3. Click yes then cli...

  • Page 97

    Scanning with the twain interface from paperport 92 documate 250 scanner user’s guide the next window is for checking the connection between your scanner and the computer. 5. Click next . After the setup wizard checks the connections, the next window is displayed. It has a series of setup options, b...

  • Page 98

    Documate 250 scanner user’s guide 93 scanning with the twain interface from paperport the twain interface opens. 7. Insert a single page into the scanner, face-down, and the scan button on the twain interface will become active. 8. Click the scan button on the twain interface. The setup wizard runs ...

  • Page 99

    Scanning with the twain interface from paperport 94 documate 250 scanner user’s guide the final setup window opens to let you know the setup process is finished. 10. Click finish . Paperport is now setup for the scanning option you selected (in the example above, it’s the twain option) and the scan ...

  • Page 100: Scanning With The Wia

    Documate 250 scanner user’s guide 95 scanning with the wia interface scanning with the wia interface microsoft windows xp includes its own set of options—known as the windows image acquisition (wia) interface—for acquiring images from scanners, digital cameras, and other digital devices. You can sca...

  • Page 101

    Scanning with the wia interface 96 documate 250 scanner user’s guide the folders pane (which shows folders for organizing your scanned images) is replaced by the scan pane. 3. From the scanner drop-down list, select wia: xerox documate 250 . 4. In the “scan what?” section, choose to scan a document ...

  • Page 102

    Documate 250 scanner user’s guide 97 scanning with the wia interface • when the check box is not selected, the scanned pages are not placed on the paperport desktop until you indicate the scanning job is finished by clicking done on the wia interface then clicking done on the paperport-scan window. ...

  • Page 103: Fine Tuning Your Scans

    Scanning with the wia interface 98 documate 250 scanner user’s guide 12. If necessary, adjust settings of the previewed image: • change the button selection for the type of image. • adjust the custom settings; refer to the next section, “fine tuning your scans”. • click the page size drop-down arrow...

  • Page 104

    Documate 250 scanner user’s guide 99 scanning with the wia interface the advanced properties dialog box opens. 2. Select the options for scanning. Brightness and contrast —drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The contrast setting does not ...

  • Page 105: Scanning With The Isis

    Scanning with the isis interface 100 documate 250 scanner user’s guide scanning with the isis interface the isis interface for scanning is available using the scan button when the one touch software is set to configure before scan and the isis driver has been selected. The interface is also availabl...

  • Page 106

    Documate 250 scanner user’s guide 101 scanning with the isis interface when you press the scanner’s scan button, the one touch isis scan window opens. Use this window to select scanning options and start the scanner. 1. Click the button most appropriate for the item you’re scanning. 2. Click preview...

  • Page 107

    Scanning with the isis interface 102 documate 250 scanner user’s guide adjusting the isis scan settings you can adjust the scan settings for the selected type of scan. To adjust the color document, grayscale, or text document settings: 1. Click the color document button, the grayscale document butto...

  • Page 108

    Documate 250 scanner user’s guide 103 scanning with the isis interface to adjust the custom document settings: 1. Click the custom document button and click the define button. The dialog box for custom settings opens. Mode —click the arrow and choose a scan mode. Black and white —the scanning pixels...

  • Page 109

    Scanning with the isis interface 104 documate 250 scanner user’s guide dots per inch —click the menu arrow and choose a resolution (dpi). Your xerox documate 250 scanner can scan at up to 600 dpi. Page size —click the menu arrow and choose a page size. Your xerox documate 250 scanner can scan a page...

  • Page 110

    Documate 250 scanner user’s guide 105 scanning with the isis interface scanning with isis from other applications you can also use the isis interface to scan from the quickscan software that you received with your scanner on the disc 1 cd. Note that the isis interface for the other applications may ...

  • Page 111: Maintenance

    Maintenance 106 documate 250 scanner user’s guide maintenance this section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the automatic document feeder you may need to clean the adf feed mechanism if your documents do not feed ea...

  • Page 112: Clearing Paper Jams

    Documate 250 scanner user’s guide 107 maintenance clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the adf cover release on the top-left of the scanner body to open t...

  • Page 113

    Maintenance 108 documate 250 scanner user’s guide replacing the adf pad assembly the adf pad may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the adf is an indication that the pad is wearing thin. See the “xerox documate 250 scanner parts list” on pag...

  • Page 114: Troubleshooting

    Documate 250 scanner user’s guide 109 maintenance troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation cd. The readme file contains additional information that may help you diagnose problems with the scanner. If you...

  • Page 115

    Maintenance 110 documate 250 scanner user’s guide problem: i got the error message: paperport cannot allocate enough memory to perform internal critical operations. What do i do? Close any other active applications so that additional memory is available. If you click continue, paperport moves the fi...

  • Page 116

    Documate 250 scanner user’s guide 111 maintenance status light troubleshooting codes a green status light indicates the normal state of the scanner. Normal operation • blinking green: indicates the scanner is waking up from power saving and preparing to scan. • steady green: indicates the scanner is...

  • Page 117: Uninstalling Your Scanner

    Maintenance 112 documate 250 scanner user’s guide uninstalling your scanner to uninstall the xerox documate 250 scanner, remove the scanner software first, then remove paperport, or other scanner software. Step 1: uninstalling the scanner and one touch software 1. On the windows taskbar, click start...

  • Page 118: To Install Another Driver

    Documate 250 scanner user’s guide 113 maintenance to install another driver before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the one touch 4.0 driver. A. Open the windows control panel. B....

  • Page 119

    Maintenance 114 documate 250 scanner user’s guide xerox documate 250 scanner specifications optical resolution 600 x 1200 dpi bit depth 48-bit color maximum item size 8.5” x 14” minimum item size 3.5” x 2” (automatic document feeder) scan method automatic document feeder (adf) adf specifications sca...

  • Page 120

    Documate 250 scanner user’s guide 115 maintenance xerox documate 250 scanner parts list please use the following part names and numbers when ordering replacements for your scanner. Part name part number input tray 57-0104-000 output tray 57-0105-000 adf pad 57-0103-000 usb cable 35-0107-000 ac power...

  • Page 121

    Maintenance 116 documate 250 scanner user’s guide.

  • Page 122: Appendix A Notices

    Documate 250 scanner user’s guide 117 appendix a notices it’s illegal in the usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations o...

  • Page 123: It’S Illegal In Canada

    118 documate 250 scanner user’s guide 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the c...

  • Page 124

    Documate 250 scanner user’s guide 119 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the queen’s printer for canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or design...

  • Page 125: Energy Star For The Usa

    120 documate 250 scanner user’s guide be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and tv reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer...

  • Page 126: Index

    Documate 250 scanner user’s guide 121 index numerics 24-bit color 103 256-level gray 103 a adf pad assembly replace 108 advanced properties 99 aspect ratio 52 autocrop to original 49, 86 autorotate image 52 b background color 65 bit depth 114 black&white 48, 85, 103 bmp 41 brightness 48, 86, 99, 102...

  • Page 127

    Index 122 documate 250 scanner user’s guide invert image 50 inverted text 65 isis 20, 60 isis interface 100 j jpg 41 jpg file size 41 k kofax vrs 20 l lamp timeout setting 80 languages in document 63 link properties 34 m microsoft internet explorer 74 microsoft outlook 39 moire patterns 49, 86 monit...

  • Page 128

    Documate 250 scanner user’s guide 123 index t template 67 text color 65 text document button 102 text documents properties 35 text editors 45 text file format 42 text formats 42 tiff 41 transfer to storage 76 troubleshooting 109 true page 67 twain 60, 73 twain standard 81 u uninstall 112 usb port 14...

  • Page 129

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