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Xerox DocuMate 520 Installation Manual

Other manuals for DocuMate 520: Brochure & Specs, User Manual
Manual is about: User Guide

Summary of DocuMate 520

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    Documate 520 scanner installation guide.

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    Copyright © 2003 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ®, the digital x ® are registered trademarks of xerox corporation in the united states and/or other countries and are used under...

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    Fcc radio frequency interference statement this equipment has been tested and found to comply with the limits for the class b digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equi...

  • Page 5: Table of Contents

    Documate 520 scanner installation guide v table of contents welcome what’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 the xerox documate 520 scanner . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 6: Maintenance

    Documate 520 scanner installation guide vi maintenance clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 7: Welcome

    Documate 520 scanner installation guide 1 welcome your new xerox documate 520 scanner can scan stacks of items or single items, and place their images on your computer. What’s in the box before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you p...

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    Welcome 2 documate 520 scanner installation guide the xerox documate 520 scanner glass document pad reference frame document cover adf cable power jack usb port adf port power on/off switch paper stop paper guide extension paper guide automatic document feeder documate buttons and status light.

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    Documate 520 scanner installation guide 3 welcome document cover—protects the document from light and contamination during scanning. Document pad—helps secure the document in place on the scanner glass. Reference frame—provides markings that show where to align various paper sizes. Glass—items are p...

  • Page 10: What You Need

    Welcome 4 documate 520 scanner installation guide what you need an ibm-compatible pentium pc with: • a cd-rom drive • an available universal serial bus (usb) port; 1.1 or 2.0 • microsoft windows operating system: 98se, 2000, me, or xp • available internal memory (ram) as follows: • 64 mb or more • 1...

  • Page 11: Installation

    Documate 520 scanner installation guide 5 installation installation installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect and power on the scanner 4. Connect the usb cable to your computer step 1: assemble the scanner all the components to assemble th...

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    Installation 6 documate 520 scanner installation guide 2. Slide the locking tab on the bottom of the scanner to its unlocked position. 3. Insert the slots (a) on the paper guide onto their tabs (b) on the scanner and slide the guide down into place. The catch tabs (c) snap into place. Refer to the p...

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    Documate 520 scanner installation guide 7 installation 4. Insert the paper guide extension into the paper guide and snap its tabs into place. 5. Insert the paper stop onto the back of the scanner and slide it downward to snap its tabs into place. 6. Proceed to “step 2: install the software”..

  • Page 14: Step 2: Install The Software

    Installation 8 documate 520 scanner installation guide step 2: install the software the installation cd includes all the necessary installation files, as well as the paperport software files and other software files. To install the software: 1. Start microsoft windows and make sure that no other app...

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    Documate 520 scanner installation guide 9 installation 4. Click in the boxes for scansoft paperport and scanner driver. If you want to also install the other software, click their boxes as well. 5. Click install now. 6. On the paperport 9.0 welcome window, click next. Installing paperport 9.0 will u...

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    Installation 10 documate 520 scanner installation guide 15. On the xerox scanner registration window, complete the required information, and then click register. Note that the serial number for your scanner is located on the side of the scanner body. 16. When you see the connect scanner window, stop...

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    Documate 520 scanner installation guide 11 installation step 3: connect and power on the scanner connect the adf cable, connect the scanner to a power source, and turn the power on. To connect the scanner and turn the power on: 1. Plug the adf cable into the adf port on the body of the scanner. 2. P...

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    Installation 12 documate 520 scanner installation guide 4. Turn on the power switch, located on the back of the scanner to the right of the power port. The status light comes on and flashes indicating that the scanner is receiving power. Step 4: connect the usb cable your documate 520 scanner connec...

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    Documate 520 scanner installation guide 13 installation your computer recognizes that a scanner is plugged into the usb port and loads the appropriate software to run the scanner. 3. When the software is finished loading, return to the connect scanner window and click finish. 4. When installation is...

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    Installation 14 documate 520 scanner installation guide check out the scanner after installing the scanner and software, you will see a scanner icon on the windows taskbar (at the bottom right corner of the computer screen). If the scanner is properly connected, the scanner icon looks like the one p...

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    Documate 520 scanner installation guide 15 installation to connect the scanner: 1. After checking for all the above problems, right-click the scanner icon with the red x over it. The shortcut menu appears. 2. Choose connect from the shortcut menu. The software finds the scanner and makes the connect...

  • Page 22: Scanning From Buttons

    Scanning from buttons 16 documate 520 scanner installation guide scanning from buttons this chapter explains how to scan documents using the buttons on your documate 520 scanner and the button panel on your computer screen. Loading documents to scan your scanner can scan a stack of documents or a si...

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    Documate 520 scanner installation guide 17 scanning from buttons 2. Load the stack of documents face up, with their tops into the automatic document feeder. To load a single item: 1. Place the item on the scanner glass, face down. 2. Align the item with the arrow on the reference frame. 3. Close the...

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    Scanning from buttons 18 documate 520 scanner installation guide scanning from the buttons on the scanner pressing a scanner button scans the item and then sends the image to the printer or a software application on your computer. To scan by pressing a button on the scanner: 1. Load a stack of docum...

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    Documate 520 scanner installation guide 19 scanning from buttons about the buttons on the scanner the scanner buttons are preconfigured to scan items at various settings and then send the scanned image to a preselected destination software application. You can change the settings for each button. Se...

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    Scanning from buttons 20 documate 520 scanner installation guide 2. Close the cover and click the scanner icon on the windows taskbar. 3. On the scanner button panel, click one of the scan buttons. The scanner starts scanning the item. Messages about the scanning appear above the windows taskbar and...

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    Documate 520 scanner installation guide 21 scanning from buttons for example, the following figure shows the current settings for the scan button because the scan tab is selected. The scan button will scan the item with the configuration named scan document (ocr quality), and then open paperport to ...

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    Scanning from buttons 22 documate 520 scanner installation guide opening the configuration dialog box you can open the configuration dialog box from the scanner’s shortcut menu, or the button panel on the screen, or from the windows start menu. To open the configuration dialog box from the shortcut ...

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    Documate 520 scanner installation guide 23 scanning from buttons to open the configuration dialog box from the windows start menu: 1. On the windows taskbar, click start, point to programs, point to scansoft paperport 9.0, and then click documate configure. The configuration dialog box opens. Click ...

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    Scanning from buttons 24 documate 520 scanner installation guide options—opens a dialog box for selecting options for the destination application for the scanned image. Each destination application has its own options dialog box. Selecting new options for the buttons using the configuration dialog b...

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    Documate 520 scanner installation guide 25 scanning from buttons creating new configurations each scanner button has preset configurations that you cannot change. These preset configurations are shown in the select configuration list on the configuration dialog box. If you want to scan with settings...

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    Scanning from buttons 26 documate 520 scanner installation guide 6. With the scan settings tab selected, set the scan settings for the new configuration. Mode—select black/white to scan in black and white. For example, letters and memos are usually scanned in black and white. Select grayscale to sca...

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    Documate 520 scanner installation guide 27 scanning from buttons scans the item to compensate for the patterns and dots, and produces a clearer image. The scanning may slow down a bit when this option is selected. You don’t need to select this option when scanning photographs. The descreen setting d...

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    Scanning from buttons 28 documate 520 scanner installation guide 4. In the select configuration list, click the configuration you want to edit. The selection must be a configuration you created. For example, the following figure shows a configuration named special scan for dark print (which you woul...

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    Documate 520 scanner installation guide 29 scanning from buttons setting preferences the preferences options apply to each button and to the scanner. To set preferences: 1. On the configuration dialog box, select the tab for a button to set its preferences. 2. Click the preferences tab on the config...

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    Scanning from buttons 30 documate 520 scanner installation guide 3. Click the general tab to set preferences for the scanner. Show status window—select this option to see the small window at the bottom right corner of the screen that shows the status of the scanning and other information as shown in...

  • Page 37: Scanning From Paperport

    Documate 520 scanner installation guide 31 scanning from paperport scanning from paperport instead of using a scanner button, you can scan directly from the paperport software. This is particularly helpful when you are using paperport to file and save your scanned items. Your scanner and the twain s...

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    Scanning from paperport 32 documate 520 scanner installation guide 2. Open the paperport software. On the windows taskbar, click start, point to programs, point to scansoft paperport 9.0, and then click paperport. The paperport desktop opens. 3. Click the scan icon on the paperport command bar. The ...

  • Page 39

    Documate 520 scanner installation guide 33 scanning from paperport 6. Click settings to view and change the format for the scanned item’s file name and the file type. The default file type for documents is .Pdf and the default for photographs is .Jpg. 7. Use the single page items check box as follow...

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    Scanning from paperport 34 documate 520 scanner installation guide 12. When you are satisfied with the preview image, click scan. If the single page items check box is selected on the paperport desktop, the item appears as a thumbnail on the desktop. 13. If the single page items check box is not sel...

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    Documate 520 scanner installation guide 35 scanning from paperport the single page items check box the single page items check box provides the option to add additional items to a scanning job and scan double-sided items. If the check box is selected, scanned items immediately appear on the paperpor...

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    Scanning from paperport 36 documate 520 scanner installation guide adjusting the image type, resolution, brightness and contrast the scan manager’s drop-down lists and sliders are used to adjust the image type, resolution, brightness, and contrast. Image type from the image type drop-down list, sele...

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    Documate 520 scanner installation guide 37 scanning from paperport • enhanced bit-depths—if you are using an imaging application other than paperport, the image type drop-down list will include 16-bit grayscale and 48-bit color. These image types are only available if the imaging application support...

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    Scanning from paperport 38 documate 520 scanner installation guide adjusting the output size the output size is the width and height of the image after it is scanned. For example, if you plan to print the image on a piece of paper you can select the output size of 8.5 by 11.0 inches. Preview auto-ar...

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    Documate 520 scanner installation guide 39 scanning from paperport paper size if you know the size of the item(s) you’re scanning, set the paper size. This automatically sets the scan size to the paper size. • click the paper size button and select the image’s paper size from the list. Units the rul...

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    Scanning from paperport 40 documate 520 scanner installation guide to manually set an output area: 1. Put the mouse pointer on an edge of the scan area box so it becomes a resize pointer (two-headed arrow) and then drag to set a new size for the box. 2. To move the box, put the mouse pointer inside ...

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    Documate 520 scanner installation guide 41 scanning from paperport manually setting the width and length the output dimensions at the bottom of the scan manager show the width and length of the scan area. You can set the area by typing numbers into those boxes. To manually set the width and length: ...

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    Scanning from paperport 42 documate 520 scanner installation guide • click the invert or mirror button to see the image you want. Adjusting color and gray images the scan manager has three buttons—descreen, sharpen, and auto level—for adjusting color and gray images. These buttons are available when...

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    Documate 520 scanner installation guide 43 scanning from paperport to compensate for the patterns and dots, and produces a clearer image. The scanning may slow down a bit when this option is selected. You don’t need to select this option when scanning photographs. To descreen an image: 1. Click the ...

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    Scanning from paperport 44 documate 520 scanner installation guide 2. Choose the appropriate option from the list. Auto level your scanner can analyze a color image to automatically determine the best settings to match the colors of the original image. Click this button to let the scanner automatica...

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    Documate 520 scanner installation guide 45 scanning from paperport adjusting color settings the buttons for manually adjusting a preview image’s color settings offer several advanced color options. The availability of each option is dependent upon the selected image type for the image. Highlight/sha...

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    Scanning from paperport 46 documate 520 scanner installation guide to adjust the highlight and shadow levels: 1. Click the highlight/shadow button. The dialog box that opens shows a histogram of the saturation, gamma, and hue (s, g, h) of the range of colors for the highlight and shadow. Saturation ...

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    Documate 520 scanner installation guide 47 scanning from paperport curves like the highlight/shadow levels, the curves feature also adjusts the range of midtone colors on an image. However, with the curves feature you can set the gamma individually to adjust midtone levels without losing details fro...

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    Scanning from paperport 48 documate 520 scanner installation guide color balance the color balance refers to the relative amounts of the three primary colors in an image. By adjusting the color balance you can sometimes compensate for an image with too much or too little of a color. To adjust the co...

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    Documate 520 scanner installation guide 49 scanning from paperport to adjust the hue/saturation/lightness: 1. Click the hue/saturation/lightness button. The settings in the dialog box are initially set to zero, indicating no change to the original image’s hue, saturation, or lightness. 2. Type a num...

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    Scanning from paperport 50 documate 520 scanner installation guide here are some examples of color drop-out: to drop the color out of a black and white, or grayscale image: 1. From the image type list, choose black and white, halftone, 8-bit gray, or 16-bit grayscale. 2. Click the color drop-out ico...

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    Documate 520 scanner installation guide 51 scanning from paperport adjusting the scanner’s power saving time your scanner has a built-in power saving feature that is set to power down after 45 minutes of idle time. You can change the time before the scanner powers down, from 15 to a maximum of 180 m...

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    Scanning from paperport 52 documate 520 scanner installation guide 3. Click the scan icon on the paperport command bar. The folders pane is replaced by the scan pane. 4. From the scanner drop-down list, select wia-xerox documate 520. 5. In the “scan what?” section, choose to scan a document or photo...

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    Documate 520 scanner installation guide 53 scanning from paperport 8. Click the scan button on the scan pane. The scan window opens. Use this window to select scanning options and start the scanner. 9. From the paper source drop-down list, select flatbed or document feeder (if you are going to use t...

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    Scanning from paperport 54 documate 520 scanner installation guide 13. Preview the image again. When you are satisfied with the image, click the scan button. If the single page items check box is selected on the scan pane, the scanned item appears as a thumbnail on the paperport desktop. 14. If the ...

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    Documate 520 scanner installation guide 55 scanning from paperport the advanced properties dialog box opens. 2. Select the options for scanning. Brightness and contrast—drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The contrast setting does not app...

  • Page 62: Maintenance

    Maintenance 56 documate 520 scanner installation guide maintenance this section covers information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning...

  • Page 63: Care and Maintenance

    Documate 520 scanner installation guide 57 maintenance care and maintenance your scanner is designed to be maintenance-free. Occasional cleaning, however, can help ensure continual optimal performance. Cleaning the scanner glass scanning items that have excessive amounts of dirt or dust may dirty th...

  • Page 64

    Maintenance 58 documate 520 scanner installation guide replacing the adf pad assembly the adf pad spring may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the adf is an indication that the pad spring may be wearing out. You received a replacement pad i...

  • Page 65: Troubleshooting

    Documate 520 scanner installation guide 59 maintenance troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation cd. The readme file contains additional information that may help you diagnose problems with the scanner. I...

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    Maintenance 60 documate 520 scanner installation guide problem: i got the error message: paperport cannot allocate enough memory to perform internal critical operations. What do i do? Close any other active applications so that additional memory is available. If you click continue, paperport moves t...

  • Page 67: Uninstalling Your Scanner

    Documate 520 scanner installation guide 61 maintenance problem: the status light is blinking. What does this mean? The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact xerox technical support if you experience a different bli...

  • Page 68

    Maintenance 62 documate 520 scanner installation guide 6. From the list of programs, select xerox documate 520. • windows 98se or me: click the add/remove button. • windows 2000 or xp: click the change/remove button. 7. Click ok when the message asks “are you sure you want to completely remove xerox...

  • Page 69

    Documate 520 scanner installation guide 63 maintenance documate 520 scanner specifications bit depth true 48-bit color (internal), 16-bit gray (internal), 1-bit line art/text scanning resolution optical resolution: 600 x 1200 dpi, hardware supersampling interpolated resolution: 2400 dpi maximum item...

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    Maintenance 64 documate 520 scanner installation guide xerox documate 520 parts list please use the following part names and numbers when ordering replacements for your documate 520 scanner. Part name part number paper guide 57-0097-000 paper guide extension 57-0098-000 paper stop 57-0099-000 adf pa...

  • Page 71: Index

    Documate 520 scanner installation guide 65 index numerics 24-bit color 36, 49 8-bit gray 36, 49 a adf 3, 33 adf cable 3, 11 adf pad assembly replace 58 adf port 3, 11 adjust image 35 align item 17 autocrop 26 automatic color adjustment 44 automatic document feeder 3 cleaning 57 b bit depth 63 bitmap...

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    Index 66 documate 520 scanner installation guide lightness 48 lock scaling icon 41 locking tab 3, 6, 59 m magazine article 42 mode 26 monitor 4 n new configuration 25 newspaper article 42 o on/off switch 3, 12 output size 38, 40 p page settings adjusting 27 page size 26 paper guide 3, 6 paper jam 56...

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    Documate 520 scanner installation guide 67 index w watermark, remove 49 wavy appearance 42 web site for help 59 wia standard 31.