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Xerox DocuMate 520 User Manual

Other manuals for DocuMate 520: Brochure & Specs, Installation Manual
Manual is about: User Guide

Summary of DocuMate 520

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    Documate 520 user's guide scanner.

  • Page 2: Scanner

    Documate 520 scanner user’s guide.

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    Copyright © 2006 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ® is a trademark of xerox corporation in the united states and/or other countries and is used under license. Documate ® is a reg...

  • Page 4: Table of Contents

    Documate 520 scanner installation guide iii table of contents welcome what’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 the xerox documate 520 scanner . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5: Maintenance

    Documate 520 scanner installation guide iv scanning with the twain interface from paperport accessing the twain interface from paperport . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 the two twain interface options . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 6: Welcome

    Documate 520 scanner user’s guide 1 welcome your new xerox documate 520 scanner can quickly scan stacks of documents with the automatic document feeder (adf), or single pages on the flatbed glass. What’s in the box before proceeding, check the contents of the box. If items are missing or damaged, co...

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    Welcome 2 documate 520 scanner user’s guide the xerox documate 520 scanner glass document pad reference frame scanner cover adf cable power jack usb port adf port power on/off switch paper stop paper guide extension paper guide automatic document feeder documate buttons and status light scanner lock.

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    Documate 520 scanner user’s guide 3 welcome scanner cover —protects the document from light and contamination during scanning. Close the cover to put a stack of documents in the automatic document feeder (adf). Document pad —holds documents in place on the scanner glass. Glass —documents are placed ...

  • Page 9: What You Need

    Welcome 4 documate 520 scanner user’s guide what you need an ibm-compatible pentium pc, or amd equivalent with: • a cd-rom drive • an available universal serial bus (usb) port • microsoft ® windows ® operating system: 2000 (service pack 4) or xp (service pack 1 and 2) • a minimum of 256 megabytes (m...

  • Page 10: Installation

    Documate 520 scanner user’s guide 5 installation installation installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the usb cable and turn on the power before you begin please make sure of the following before you begin ins...

  • Page 11: Step 1: Assemble The Scanner

    Installation 6 documate 520 scanner user’s guide step 1: assemble the scanner all the components to assemble the scanner are included in the box. To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Open the adf cover and carefully remove any foam particles...

  • Page 12

    Documate 520 scanner user’s guide 7 installation 3. Slide the locking tab on the bottom of the scanner to its unlocked position. 4. Insert the slots (a) on the paper guide onto their tabs (b) on the scanner and slide the guide down into place. The catch tabs (c) snap into place. Refer to the picture...

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    Installation 8 documate 520 scanner user’s guide 5. Insert the paper guide extension into the paper guide and snap its tabs into place. 6. Insert the paper stop onto the back of the scanner and slide it downward to snap its tabs into place. 7. Plug the adf cable into the adf port. Tighten the two lo...

  • Page 14: Step 2: Install The Software

    Documate 520 scanner user’s guide 9 installation step 2: install the software to install the software: 1. Start microsoft windows and make sure no other applications are running. 2. Insert disc 1 into your computer’s cd-rom drive. The cd automatically starts. Note: the software is on the two cd’s yo...

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    Installation 10 documate 520 scanner user’s guide 3. On the installation menu, select install products . 4. Make sure the boxes for nuance paperport ® , scanner driver , and omnipage pro ® are checked. 5. Click install now . 6. The select language window opens. Click the drop-down menu arrow and sel...

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    Documate 520 scanner user’s guide 11 installation the first paperport installation window opens. 7. On the paperport welcome window, click next . Installing paperport will uninstall any existing version of paperport and will install the newer version. Your existing paperport files will not be affect...

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    Installation 12 documate 520 scanner user’s guide 15. Click next . 16. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree then click next . If you choose not to accept the license agreement, the installation will terminate and the scanner drive...

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    Documate 520 scanner user’s guide 13 installation • twain only —the twain driver is installed without the one touch 4.0 software or the isis driver. You can use the xerox documate 520 twain driver to scan from twain applications. You will not be able to scan with the buttons on the scanner. • isis o...

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    Installation 14 documate 520 scanner user’s guide 20. Stop when you see the “complete the installation by connecting your hardware” window. Do not click ok yet. Leave the window open and proceed to the next section, “step 3: connect the power supply” on page 15. Reminder: if your computer is running...

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    Documate 520 scanner user’s guide 15 installation step 3: connect the power supply connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your documate 520 scanner: 1. Plug the power supply into its power port on the scanner. 2. Plug the power cord i...

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    Installation 16 documate 520 scanner user’s guide step 4: connect the usb cable and turn on the power the documate 520 scanner connects to any available usb port. Check your computer’s manual for usb port locations. 1. Remove any protective tape from the usb cable. 2. Plug the usb cable into the usb...

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    Documate 520 scanner user’s guide 17 installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using windows xp service pack 2, and have plugged the usb ...

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    Installation 18 documate 520 scanner user’s guide 4. When you’re certain that the software has completely loaded, return to the “complete the installation by connecting your hardware” window. 5. Click ok . You can also click more to see a quick overview about accessing and navigating the one touch b...

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    Documate 520 scanner user’s guide 19 installation if you selected omnipage pro for installation, a window tells you to insert the second cd to install it. To install omnipage pro: 1. Click exit disc 1 and remove disc 1 from the cd-rom drive. 2. Insert disc 2 into the cd-rom drive. The omnipage pro i...

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    Installation 20 documate 520 scanner user’s guide 5. When installation is finished, return to the installation menu above and click user guide . The omnipage pro user guide opens for you to view and save to your computer. 6. When you are finished saving the omnipage pro user guide, return to the ins...

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    Documate 520 scanner user’s guide 21 installation additional applications available with your scanner your scanner includes free, additional applications on the installation cd. 1. Reinsert disc 1 into the cd-rom drive. The installation menu opens. The free adobe acrobat reader software is located o...

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    Installation 22 documate 520 scanner user’s guide 3. See the following table to decide which software you would like to install . 4. Then, on the window shown above, click in the boxes of the other software you want to install, and click install now . Follow the instructions on the screen to install...

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    Documate 520 scanner user’s guide 23 installation 5. To get the documentation for each of the additional products, return to the main menu window and click user guides . The user guides window opens. Use this window to view and save the user guides you want. The user guides are in adobe® acrobat® pd...

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    Installation 24 documate 520 scanner user’s guide to view and save the user guides: 1. Click the name of a user guide you want to view and it will open in acrobat reader. Use the acrobat reader save command to save that user guide on your computer. 2. Return to the user guides window and repeat the ...

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    Documate 520 scanner user’s guide 25 installation register your scanner and check for updates registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner...

  • Page 31: Scanning

    Scanning 26 documate 520 scanner user’s guide scanning if you selected the recommended full install option (see page 12), then you have several different options to scan with your xerox documate 520 scanner. Each method scans equally well, so use the one with appropriate options for the item you are...

  • Page 32: Scanning Basics

    Documate 520 scanner user’s guide 27 scanning scanning basics you can use your xerox documate 520 to scan a single page on the flatbed glass, or stacks of documents using the automatic document feeder. Load a stack of documents 1. Lift the scanner cover and make sure no pages have inadvertently been...

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    Scanning 28 documate 520 scanner user’s guide 4. Load the stack of documents face up , with their tops into the automatic document feeder. 5. You can now scan the documents using the scanner buttons, one touch, or one of the other scanning interfaces. Load a single page 1. Remove any paper in the au...

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    Documate 520 scanner user’s guide 29 scanning scan with the buttons on the scanner pressing a scanner button scans the item and then sends the image to the printer or a software application (known as the destination application) on your computer. 1. Load a stack of documents face up in the automatic...

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    Scanning 30 documate 520 scanner user’s guide about the buttons on the scanner the scanner buttons are preconfigured to scan items at various settings and send the scanned image to a preselected destination application. You can change the settings for each button. See “configuring the one touch butt...

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    Documate 520 scanner user’s guide 31 scanning scan from the one touch button panel scanning from the one touch button panel is just like pressing a scanner button, except you click a button on the computer screen. This method of scanning is especially helpful if the scanner is not located close to y...

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    Scanning 32 documate 520 scanner user’s guide check the scan settings before scanning 1. Click on the one touch icon in the windows system tray (at the bottom right corner of the screen). The one touch button panel opens. 2. Right-click the button you want to check. The one touch properties window o...

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    Documate 520 scanner user’s guide 33 scanning to refresh the one touch 4.0 settings, click the refresh button on the one touch properties window. If you make changes in the one touch properties window, then click the apply button, the information in the one touch panel will update to show the new se...

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    Scanning 34 documate 520 scanner user’s guide using the one touch panel the one touch panel is your on-screen control for the scanner. The one touch panel also shows information about the scanner and its settings. 1. To open the one touch button panel, click the one touch icon. It is located in the ...

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    Documate 520 scanner user’s guide 35 scanning about the one touch button panel’s names and icons the names on the one touch button panel correspond to the scanner buttons and indicate their original factory settings. But you can change the destination application and any other settings of a button. ...

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    Scanning 36 documate 520 scanner user’s guide configuring the one touch buttons when you first connect your scanner to a computer, the scanner’s software configures each button with appropriate settings. Each one touch button configuration consists of a destination application , a scan configuration...

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    Documate 520 scanner user’s guide 37 scanning about the one touch properties window the one touch properties window is where you can select new settings for the buttons. The one touch properties window also contains special scanning features such as scanning and burn to a cd, scanning and converting...

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    Scanning 38 documate 520 scanner user’s guide select configuration —the list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (br), and contrast (cr). To see a selected scan configuration’s se...

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    Documate 520 scanner user’s guide 39 scanning selecting new settings for a button for each of the three one touch buttons, you can select a new destination application , scan configuration , and document format . To select new settings for a scanner button: 1. Click the tab of the button you want to...

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    Scanning 40 documate 520 scanner user’s guide 4. Select a format option. The available options apply to the destination application you select. For example, if you select microsoft word as the destination application, the available formats are for text, such as .Doc, .Txt, and .Rtf. However, if you ...

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    Documate 520 scanner user’s guide 41 scanning setting destination application properties the different types of destination applications have various properties that you can select. 1. On the one touch properties window, click a destination application. 2. Click the properties button. A one touch 4....

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    Scanning 42 documate 520 scanner user’s guide 1. Select the paperport folder where you want the file of the scanned image to be located. 2. Click ok . 3. Click ok or apply on the one touch properties window. When paperport opens after you finish scanning, the thumbnails of your scanned documents are...

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    Documate 520 scanner user’s guide 43 scanning 2. To add another application to the list, click the add application button. The add text based link dialog box opens. 3. Click browse to find the application you want to add to the list. When you select the application using the browse button, steps 1 a...

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    Scanning 44 documate 520 scanner user’s guide image documents properties these properties apply to the omnipage pro software that you received with your scanner, plus microsoft paint and other image processing applications. 1. Click in the color document handling settings boxes for the options you w...

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    Documate 520 scanner user’s guide 45 scanning storage properties these properties apply to the destination application named transfer to storage. If a cd burner is attached to your computer, and your computer is running windows xp, you also use this dialog box to start the burn to cd process. See th...

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    Scanning 46 documate 520 scanner user’s guide 3. If you have a cd burner attached to your computer, the option show message when ready to burn 5" cd (700mb) , should also be selected so you will see a message when it’s time to click the burn to cd button. 4. Click ok on the link properties window. E...

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    Documate 520 scanner user’s guide 47 scanning 3. If you need to change your email client, or any other internet options, click the internet options button. The windows internet options control panel opens. Click the programs tab and choose a new email client from the email list. These are the standa...

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    Scanning 48 documate 520 scanner user’s guide image formats select an image file format for photos, artwork or other documents that you want to save as images. Bmp and tiff are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color c...

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    Documate 520 scanner user’s guide 49 scanning 3. Choose the file size/image quality option for your scanned images. Minimize size —smallest file size, lowest image quality. Normal —medium file size, some loss of image quality. Maximum quality —largest file size, no loss of image quality. Your select...

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    Scanning 50 documate 520 scanner user’s guide a menu opens. The following figure shows samples for different destination applications. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the one touch properties w...

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    Documate 520 scanner user’s guide 51 scanning searchable pdf —the spdf file format used by adobe acrobat and omnipage pro. This format converts scanned text into pdf with text search and ocr capabilities. It is only available if you have installed omnipage pro on your computer. See “scanning with sp...

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    Scanning 52 documate 520 scanner user’s guide selecting options for a button the one touch options determine the types of destination applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the one touch properties window and click ...

  • Page 58

    Documate 520 scanner user’s guide 53 scanning • image editors include microsoft paint and other drawing and graphics applications. • text editors include microsoft word and wordpad, microsoft excel, and other word processing and spreadsheet applications. Select this option if you want ocr processing...

  • Page 59

    Scanning 54 documate 520 scanner user’s guide after a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this create copies of scanned documents option, you can choose to save permanent copies of the scanned items on your hard drive. The copies will be saved in th...

  • Page 60

    Documate 520 scanner user’s guide 55 scanning creating a new scan configuration the scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can...

  • Page 61

    Scanning 56 documate 520 scanner user’s guide the scan configuration properties dialog box opens. If the scan settings tab is not selected, click it. 4. Type a name for the new scan configuration. 5. Select scan settings for the new scan configuration. Mode —select a scanning mode: • black&white to ...

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    Documate 520 scanner user’s guide 57 scanning drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The contrast setting does not apply to the black&white mode. 6. If you want to lock the configuration, click the key icon to change it from a key to a lock....

  • Page 63

    Scanning 58 documate 520 scanner user’s guide when using the autocrop to original option with the automatic document feeder, make sure to adjust the paper guides on the scanner so the page is not skewed when it feeds into the scanner. Skewed pages may not crop properly. • reduce moire patterns —moir...

  • Page 64

    Documate 520 scanner user’s guide 59 scanning • color filter —color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the tex...

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    Scanning 60 documate 520 scanner user’s guide the device settings tab a device settings tab appears on the scan configurations dialog box when your selected destination application sends the scanned image to a printer, fax application, or other device. You use the options on the device settings tab ...

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    Documate 520 scanner user’s guide 61 scanning the storage options tab (archive) a storage options tab is on the scan configurations dialog box when the destination application is transfer to storage. You use the options on this tab to select where to save your scanned items for storage when scanning...

  • Page 67

    Scanning 62 documate 520 scanner user’s guide editing or deleting scan configurations to edit or delete a scan configuration: 1. Open the one touch properties window and click the tab of the button that has the scan configuration to edit or delete. 2. Select the scan configuration you want to edit o...

  • Page 68

    Documate 520 scanner user’s guide 63 scanning click the lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The key icon indicates the configuration is unlocked. 5. Edit the settings and click ok . Click the key/lock icon to toggle between lock...

  • Page 69

    Scanning 64 documate 520 scanner user’s guide configuring before scanning choosing configure before scan simply opens a scanning interface when you press or click a button. You can then use the interface to change the resolution, scan mode, and other settings. When you scan, the scanned image will s...

  • Page 70

    Documate 520 scanner user’s guide 65 scanning scanning with optical character recognition (ocr) optical character recognition (ocr) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, s...

  • Page 71

    Scanning 66 documate 520 scanner user’s guide selecting omnipage ocr options one touch 4.0 and omnipage pro work together to combine scanning with ocr processing into one integrated step. You can select a range of options for the ocr process. To select omnipage ocr options: 1. Open the one touch pro...

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    Documate 520 scanner user’s guide 67 scanning the omnipage ocr options window opens with the ocr tab selected. 5. Choose the options you want from the ocr window. Languages in document —select the language(s) in the documents to be scanned. These are the languages that will be recognized during the ...

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    Scanning 68 documate 520 scanner user’s guide to create a user dictionary, click the button next to the menu arrow. Click new , type a name for the dictionary, and click ok . Click close and then choose your new dictionary from the list. It will be used during the ocr process. You add words to a dic...

  • Page 74

    Documate 520 scanner user’s guide 69 scanning click add . Note that when you select a font, a sample appears in the text box so you can compare it with the fonts in your document to see if that’s the right font. To remove a font, select it and click remove . To return the lists to their defaults, cl...

  • Page 75

    Scanning 70 documate 520 scanner user’s guide look for facing pages —select this option if you want to scan two facing pages of an open book in one step, and then to recognize and store them as two separate pages (as if they had come from two separate scannings). User interface language —click the d...

  • Page 76

    Documate 520 scanner user’s guide 71 scanning single column with table —choose this option if your document contains only one column of text and a table. The table will be placed in a grid in the text editing application you have selected. You can later specify whether to export it in a grid or as t...

  • Page 77

    Scanning 72 documate 520 scanner user’s guide scanning with spdf or npdf and searching for text searchable pdf (spdf) and normal pdf (npdf) are special forms of an adobe pdf file. Spdf converts scanned text into the pdf format with text search and ocr capabilities. Npdf has those same features, plus...

  • Page 78

    Documate 520 scanner user’s guide 73 scanning 5. Choose a scan configuration. 6. Click ok . The one touch properties window closes. 7. Now scan with that button and the scanned document will be in the spdf or npdf format you selected. 8. To search for the text, open adobe acrobat reader or adobe acr...

  • Page 79

    Scanning 74 documate 520 scanner user’s guide scan and burn to a cd if you have a cd burner attached to your computer, you can scan directly from your scanner onto a cd. This feature is available only on computers running windows xp. To scan and burn to a cd: 1. Put a blank cd into your computer’s c...

  • Page 80

    Documate 520 scanner user’s guide 75 scanning the one touch 4.0 link properties window opens. 9. Make sure a cd is in the cd burner. 10. Click the burn to cd button. The cd burner begins and your scanned documents are written to the cd. Note: until you click burn to cd these files are stored in your...

  • Page 81

    Scanning 76 documate 520 scanner user’s guide note: when scanning items to burn to a cd, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for cd burning. The default configurations are already set up to send the scanned images to the ...

  • Page 82

    Documate 520 scanner user’s guide 77 scanning scanning with event forwarding if you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After...

  • Page 83

    Scanning 78 documate 520 scanner user’s guide 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click ok . Now the application you selected opens and you can continu...

  • Page 84

    Documate 520 scanner user’s guide 79 scanning creating an html web page from your scanned documents if you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable ...

  • Page 85

    Scanning 80 documate 520 scanner user’s guide 7. Now press the scanner button or the one touch button that you’ve set up for html. When scanning is finished, the document is first converted to editable text using the ocr process, then is converted into an html format. Microsoft internet explorer the...

  • Page 86

    Documate 520 scanner user’s guide 81 scanning transferring scanned documents to storage with the transfer to storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any oth...

  • Page 87

    Scanning 82 documate 520 scanner user’s guide 6. Click ok . The one touch properties window closes. Your scanned pages are stored in the location that you specified on the one touch 4.0 link properties window. Scanning to multiple folders when archiving documents with the transfer to storage option,...

  • Page 88

    Documate 520 scanner user’s guide 83 scanning setting up multiple folders for transfer to storage: 1. Using microsoft windows, create the folders that you want to use for storing scanned items. Note that you can also create the folders later while creating the new scan configurations. 2. Open the on...

  • Page 89

    Scanning 84 documate 520 scanner user’s guide 9. Click the browse button. 10. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the make new folder button and type the name for the new folder. 11. Click ok . The selected folder will...

  • Page 90

    Documate 520 scanner user’s guide 85 scanning 14. Make sure to designate separate folders as the storage locations for the new configurations. You will now have multiple configurations set up for the transfer to storage destination, and each configuration scans documents to separate folders. Scan to...

  • Page 91

    Scanning 86 documate 520 scanner user’s guide to transfer documents to a server or mapped drive when selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the browse button. 1. See “scanning to mul...

  • Page 92

    Documate 520 scanner user’s guide 87 scanning checking the hardware and setting the lamp power saving 1. Right-click on the one touch icon and choose show hardware from the pop-up menu. You can also click the scanner icon at the top of the one touch button panel. If the hardware view of the panel is...

  • Page 93

    Scanning 88 documate 520 scanner user’s guide 2. Click the properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows ...

  • Page 94: Scanning With The Twain

    Documate 520 scanner user’s guide 89 scanning with the twain interface from paperport scanning with the twain interface from paperport instead of using the scanner buttons or the one touch button panel to scan, you can also scan from the twain interface. The paperport application that you received w...

  • Page 95

    Scanning with the twain interface from paperport 90 documate 520 scanner user’s guide accessing the twain interface from paperport the instructions in this section are for accessing the twain interface from the paperport application. To access the twain interface from paperport: 1. On the windows ta...

  • Page 96

    Documate 520 scanner user’s guide 91 scanning with the twain interface from paperport the folders pane (which shows folders for organizing your scanned images) is replaced by the scan pane. 3. Click the scanner drop-down arrow, and select twain: xerox documate 520 from the drop-down list. 4. In the ...

  • Page 97

    Scanning with the twain interface from paperport 92 documate 520 scanner user’s guide 5. When scanning documents, use the create single page items check box as follows: • when the check box is selected, all pages in the automatic document feeder are scanned, the twain interface closes, and each page...

  • Page 98

    Documate 520 scanner user’s guide 93 scanning with the twain interface from paperport the two twain interface options when scanning with twain, you have two interface options: • basic interface —use the basic interface if you don’t need to make many adjustments to the image before scanning. You can ...

  • Page 99

    Scanning with the twain interface from paperport 94 documate 520 scanner user’s guide scanning from the twain basic interface the basic interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the scan butto...

  • Page 100

    Documate 520 scanner user’s guide 95 scanning with the twain interface from paperport 6. Adjust the brightness , contrast , and resolution until the picture is what you want. You can also change the picture type again, for example, from color to grayscale. 7. When you are satisfied with the preview ...

  • Page 101

    Scanning with the twain interface from paperport 96 documate 520 scanner user’s guide scanning from the twain advanced interface the advanced interface has a wide range of image adjustments for scanning. 1. Open the twain interface from a twain-compliant application. 2. If the basic interface opens,...

  • Page 102

    Documate 520 scanner user’s guide 97 scanning with the twain interface from paperport 4. Click one of the icons to select a configuration. For example, select color configurations and then select custom to scan a color item with the preset custom scan settings. The configuration settings appear as a...

  • Page 103

    Scanning with the twain interface from paperport 98 documate 520 scanner user’s guide adjusting the image with the advanced interface you can adjust the scan settings on the advanced interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left s...

  • Page 104

    Documate 520 scanner user’s guide 99 scanning with the twain interface from paperport the following figure shows an example of the advanced interface if you click the scan size setting in the list, or click the scan size button. Note: the information in the scan settings list and the options you sel...

  • Page 105

    Scanning with the twain interface from paperport 100 documate 520 scanner user’s guide adjusting the resolution resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. ...

  • Page 106

    Documate 520 scanner user’s guide 101 scanning with the twain interface from paperport 3. Click reset to return the resolution to its original setting. The resolution panel also includes an advanced setting for moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scann...

  • Page 107

    Scanning with the twain interface from paperport 102 documate 520 scanner user’s guide adjusting gamma, saturation, and color hue if you’re using the color configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength...

  • Page 108

    Documate 520 scanner user’s guide 103 scanning with the twain interface from paperport adjusting input size you can scan documents up to 11.7" x 17" with the automatic document feeder, and up to 11.69" x 16.53" (a3 paper) on the flatbed glass, but you can also select other scan sizes, or adjust the ...

  • Page 109

    Scanning with the twain interface from paperport 104 documate 520 scanner user’s guide the following figure shows an example of a manually selected area. You can now move or resize the outline to select the specific area you want to scan. 2. To move the dotted outline, put the pointer in the selecte...

  • Page 110

    Documate 520 scanner user’s guide 105 scanning with the twain interface from paperport the ruler units the ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. To set the ruler units: click the...

  • Page 111

    Scanning with the twain interface from paperport 106 documate 520 scanner user’s guide creating a new advanced interface profile you cannot change the settings of the preset profiles in the advanced interface. However, you can create new profiles and save them for future use. To create a new profile...

  • Page 112

    Documate 520 scanner user’s guide 107 scanning with the twain interface from paperport display the device configuration 1. Click the device configuration button on the advanced interface. The device configuration window opens and shows the information about your scanner. See the section “checking th...

  • Page 113

    Scanning with the twain interface from paperport 108 documate 520 scanner user’s guide setting up your scanner to work with paperport when you selected a scanning option from the scanner drop-down list, such as twain: xerox documate 520 , wia: xerox documate 520, or isis: xerox documate 520 , the sc...

  • Page 114

    Documate 520 scanner user’s guide 109 scanning with the twain interface from paperport to set up your scanner: 1. From the scanner drop-down list, select one of the options, such as twain: xerox documate 520 . 2. Click the setup button. A window opens to begin the setup process. 3. Click yes then cl...

  • Page 115

    Scanning with the twain interface from paperport 110 documate 520 scanner user’s guide the next window is for checking the connection between your scanner and the computer. 5. Click next . After the setup wizard checks the connections, the next window is displayed. It has a series of setup options, ...

  • Page 116

    Documate 520 scanner user’s guide 111 scanning with the twain interface from paperport the twain basic interface opens. 7. Insert a page into the scanner, face up, and the scan button on the basic interface will become active. 8. Click the scan button on the basic interface. The setup wizard runs th...

  • Page 117

    Scanning with the twain interface from paperport 112 documate 520 scanner user’s guide the final setup window opens to let you know the setup process is finished. 10. Click finish . Your scanner is now set up for the scanning option you selected (in the example above, it’s the twain option) and the ...

  • Page 118: Scanning With The Wia

    Documate 520 scanner user’s guide 113 scanning with the wia interface scanning with the wia interface microsoft windows xp includes its own scanning interface—known as windows image acquisition (wia)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows h...

  • Page 119

    Scanning with the wia interface 114 documate 520 scanner user’s guide the scan using xerox documate 520 window opens.Use this window to select scanning options and start the scan process. 3. From the paper source drop-down list, choose document feeder to scan from the automatic document feeder, or f...

  • Page 120: Fine Tuning Your Scans

    Documate 520 scanner user’s guide 115 scanning with the wia interface 8. The scanned images will appear in microsoft paint (or other wia application you’re using). Fine tuning your scans you can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. ...

  • Page 121

    Scanning with the wia interface 116 documate 520 scanner user’s guide 1. On the scan window, click adjust the quality of the scanned picture . The advanced properties dialog box opens. 2. Select the options for scanning. Brightness and contrast —drag the sliders to the right or left to adjust the br...

  • Page 122: Scanning With The Isis

    Documate 520 scanner user’s guide 117 scanning with the isis interface scanning with the isis interface the isis interface for scanning is available from any one touch button that has configure before scan set as the configuration, and isis selected as the interface to use. The interface is also ava...

  • Page 123

    Scanning with the isis interface 118 documate 520 scanner user’s guide to scan with the automatic document feeder: 1. Click the auto feed tab at the top of the window. 2. Click the button most appropriate for the item you’re scanning. 3. Click preview one to preview the image before scanning. The im...

  • Page 124

    Documate 520 scanner user’s guide 119 scanning with the isis interface to scan with the flatbed: 1. Click the flatbed tab at the top of the window. 2. Click the button most appropriate for the item you’re scanning. 3. Click preview to preview the image before scanning. The image is displayed on the ...

  • Page 125

    Scanning with the isis interface 120 documate 520 scanner user’s guide adjusting the isis scan settings you can adjust the scan settings for the selected type of scan. To adjust the color document, grayscale, or text document settings: 1. Click the color document button, the grayscale document butto...

  • Page 126

    Documate 520 scanner user’s guide 121 scanning with the isis interface to adjust the custom document settings: 1. Click the custom document button and click the define button. The dialog box for custom settings opens. Mode —click the arrow and choose a scan mode. Black and white —the scanning pixels...

  • Page 127

    Scanning with the isis interface 122 documate 520 scanner user’s guide dots per inch —click the menu arrow and choose a resolution (dpi). Your scanner can scan up to 600 dpi. Page size —click the menu arrow and choose a page size. Brightness —drag the sliders or click the arrows to the right or left...

  • Page 128

    Documate 520 scanner user’s guide 123 scanning with the isis interface scanning from isis in other applications you can also use the isis interface from the quickscan software that you received with your scanner, or from other isis applications. Note that the isis interface for the other application...

  • Page 129: Maintenance

    Maintenance 124 documate 520 scanner user’s guide maintenance this section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning...

  • Page 130: Care and Maintenance

    Documate 520 scanner user’s guide 125 maintenance care and maintenance regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the scanner glass scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned i...

  • Page 131

    Maintenance 126 documate 520 scanner user’s guide replacing the adf pad assembly the adf pad will wear out and is designed to be a user- replaceable part. Problems with documents feeding into the adf is an indication that the pad is wearing thin. You received a replacement pad in the original scanne...

  • Page 132

    Documate 520 scanner user’s guide 127 maintenance replacing the roller assembly after extended use, the roller may wear out and may need to be replaced. It is a user-replaceable part and can be ordered. See the section, “xerox documate 520 parts list” on page 136 for the part number. Frequent paper ...

  • Page 133

    Maintenance 128 documate 520 scanner user’s guide 3. Squeeze the plastic clamp that holds the roller in place, and then rotate the clamp forward until the locking tabs are free from the adf cover. 4. Gently slide the roller to the right until the left side is free from its mounting hole. 5. You can ...

  • Page 134: Troubleshooting

    Documate 520 scanner user’s guide 129 maintenance troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation cd. The readme file contains additional information that may help you diagnose problems with the scanner. If you...

  • Page 135

    Maintenance 130 documate 520 scanner user’s guide problem: i got the error message: paperport cannot allocate enough memory to perform internal critical operations. What do i do? Close any other active applications so that additional memory is available. If you click continue, paperport moves the fi...

  • Page 136

    Documate 520 scanner user’s guide 131 maintenance problem: the adf won’t feed pages properly. How can i fix it? A dirty or worn adf pad assembly or dirt on the roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. Try cleaning the roller first. See “cl...

  • Page 137

    Maintenance 132 documate 520 scanner user’s guide error light troubleshooting codes the status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact xerox technical support if you experience a different blinking pattern. Normal operation...

  • Page 138: Uninstalling Your Scanner

    Documate 520 scanner user’s guide 133 maintenance uninstalling your scanner to uninstall the xerox documate 520 scanner, remove the one touch software first, then remove paperport, or other scanner software. Step 1: uninstalling the scanner and one touch software 1. On the windows taskbar, click sta...

  • Page 139: To Install Another Driver

    Maintenance 134 documate 520 scanner user’s guide to install another driver before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the one touch 4.0 driver. A. Open the windows control panel. B....

  • Page 140

    Documate 520 scanner user’s guide 135 maintenance documate 520 scanner specifications bit depth true 48-bit color (internal), 16-bit gray (internal), 1-bit line art/text scanning resolution optical resolution: 600 x 1200 dpi, hardware supersampling interpolated resolution: 2400 dpi maximum item size...

  • Page 141

    Maintenance 136 documate 520 scanner user’s guide xerox documate 520 parts list please use the following part names and numbers when ordering replacements for your documate 520 scanner. Part name part number paper guide 57-0097-000 paper guide extension 57-0098-000 paper stop 57-0099-000 adf pad 57-...

  • Page 142: Appendix A Notices

    Documate 520 scanner user’s guide 137 appendix a notices it’s illegal in the usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations o...

  • Page 143: It’S Illegal In Canada

    138 documate 520 scanner user’s guide 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the c...

  • Page 144

    Documate 520 scanner user’s guide 139 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the queen’s printer for canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or design...

  • Page 145: Energy Star For The Usa

    140 documate 520 scanner user’s guide be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and tv reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer...

  • Page 146: Index

    Documate 520 scanner installation guide 141 index numerics 24-bit color 121 256-level gray 121 a adf 3 adf cable 3 adf pad assembly replace 126 adf port 3 advanced interface 96 adjust settings 98 new profile 106 profile 106 advanced properties 116 align item 28 aspect ratio 60 autocrop to original 5...

  • Page 147

    Index 142 documate 520 scanner installation guide h halftone 121 help 4, 92 help information 129 htm file format 50 html document 50 html page 80 html web page 79 hue 59 i image blur 101 preview 97 image documents properties 44 image editors 53 image file 48 image file format 48 image size 103 impro...

  • Page 148

    Documate 520 scanner installation guide 143 index s saturation 59, 102 scan file name 91 from paperport 89 multiple pages 27 scan configuration 36 scan info box 105 scan with event forwarding 77 scanner buttons 30 uninstall 133 scanner assembly 6 scanner buttons configuring 36 scanner cover 3 scanne...

  • Page 149

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