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Xerox PE16I - Printers WORKCENTRE PE16 16PPM FAX-PRINT COPY SCAN MLTFUNC User Manual
Summary of PE16I - Printers WORKCENTRE PE16 16PPM FAX-PRINT COPY SCAN MLTFUNC
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Workcentre pe16 laser multifunction (4 in 1) mfp user’s guide.
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About the user’s guides your machine comes with the three user’s guides: this laser mfp user’s guide provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a ...
Page 3: Ontents
Ii c ontents chapter 1: g etting s tarted unpacking .......................................................... 1.2 understanding the component location .................. 1.5 front view ..................................................... 1.5 rear view .................................................
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Iii chapter 3: p aper h andling selecting print materials ....................................... 3.2 size, input sources and capacities .................... 3.2 guidelines for paper and special materials .......... 3.3 selecting an output location ................................. 3.4 printing to t...
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Iv chapter 5: p rinting printing a document ............................................ 5.2 cancelling a print job ...................................... 5.5 using a favorite setting .................................. 5.6 using help ..................................................... 5.6 setting ...
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V chapter 7: m aintenance clearing the memory ............................................ 7.2 cleaning your machine ......................................... 7.3 cleaning the outside ....................................... 7.3 cleaning the inside ......................................... 7.3 cleani...
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Vi chapter a: s pecifications general specifications .......................................... A.2 scanner and copier specifications .......................... A.3 printer specifications ............................................ A.4 facsimile specifications .........................................
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Vii important precautions and safety information when using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to people: 1. Read and understand all instructions. 2. Use common sense whenever operating electrical appliances. 3. F...
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Viii • if the machine has been exposed to rain or water. • if the machine does not operate properly after instructions have been followed. • if the machine has been dropped, or the cabinet appears damaged. • if the machine exhibits a sudden and distinct change in performance. 15. Adjust only those c...
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Ix ozone safety during normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area. If you need additional information about ozone, please request your nearest xerox deale...
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X radio frequency emissions fcc information to the user this equipment has been tested and found to comply with the limits for a class b digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against harmful interference in a residential inst...
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Xi refer to the facsimile user’s guide for instructions on how to enter this information into your machine’s memory. The telephone company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business ...
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Xii you should also know that: • your machine is not designed to be connected to a digital pbx system. • if you intend to use a computer modem or fax modem on the same phone line as your machine, you may experience transmission and reception problems with all the equipment. It is recommended that no...
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Xiii declaration of conformity (european countries) approvals and certifications the ce marking applied to this product symbolises xerox electronics co., ltd. Declaration of conformity with the following applicable 93/ 68/eec directives of the european union as of the dates indicated: january 1, 199...
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Xiv replacing the fitted plug (for uk only) i mportant the mains lead for this machine is fitted with a standard (bs 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fu...
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Xv.
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Xvi differences between british and american english british english american english (re)dialling (re)dialing colour color emphasise emphasize recognise recognize organise organize authorise authorize cancelling canceling customise customize.
Page 18: Etting
1 g etting s tarted thank you for purchasing this xerox multifunctional product. Your machine provides printing, copying, scanning, and faxing functions! This chapter gives you step-by-step instructions for setting up your machine. This chapter includes: • unpacking • understanding the component loc...
Page 19: Unpacking
G etting s tarted 1 . 2 unpacking 1 remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items: n otes : • the appearance of the power cord and the telephone line cord may differ according to your country’s specifications. • th...
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G etting s tarted 1 . 3 1 2 remove the packing tape from the front, back and sides of the machine. Tape.
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G etting s tarted 1 . 4 selecting a location select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the printer close to t...
Page 22: Understanding The Component
G etting s tarted 1 . 5 1 understanding the component location these are the main components of your machine: front view document guides document input tray document output tray control panel (see page 1.7 paper tray front cover paper level indicator bypass tray automatic document feeder document co...
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G etting s tarted 1 . 6 rear view ac power cord connector parallel connector power switch usb connector telephone connector rear output slot (face up) rear cover.
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G etting s tarted 1 . 7 1 control panel functions workcentre pe16 1 4 6 5 2 3 1 c o p y adjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Allows you to use special copy features, such as clone, collation, auto fit, 2-side, n-up (mul...
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G etting s tarted 1 . 8 3 sends you back to the upper menu level. Stops an operation at any time. In standby mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. 4 dials a number or enters alphanumeric characters. 5 f a...
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G etting s tarted 1 . 9 1 installing the toner cartridge 1 open the front cover. 2 remove the starter toner cartridge from its bag. Gently roll the cartridge to distribute the toner. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. 3 slide the toner cartridge into the m...
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G etting s tarted 1 . 10 4 close the front cover. N ote : when the toner cartridge needs to be replaced, the indicator turns on and the “toner empty” message appears on the display. To replace the toner cartridge, see page 7.8..
Page 28: Loading Paper
G etting s tarted 1 . 11 1 loading paper the paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For copying or faxing, you can use a4-, letter-, or legal-sized paper only. For printing a pc file, you can use many different sizes of paper. The paper tray is preset for using letter- siz...
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G etting s tarted 1 . 12 4 insert the paper stack into the paper tray. If you want to load a different sized paper, you need to adjust the paper guides. For details, see page 1.13. 5 pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams. 6 ...
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G etting s tarted 1 . 13 1 changing the paper size in the paper tray to load longer sizes of paper, such as a4 or legal-sized paper, you need to adjust the paper guides to extend the paper tray. 1 pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper...
Page 31: Making Connections
G etting s tarted 1 . 14 n otes : • do not push the paper width guide far enough to cause the materials to warp. • if you do not adjust the paper width guide, it may cause paper jams. Making connections 1 plug the supplied telephone line cord into the line jack and the other end into the wall jack..
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G etting s tarted 1 . 15 1 2 if you want to use a parallel printer cable, purchase only ieee-1284 compliant parallel cable and connect it to the parallel connector on your machine. Push the metal clips down to fit inside the notches on the cable plug. Connecting the printer to the usb port of the co...
Page 33: Turning The Machine On
G etting s tarted 1 . 16 turning the machine on 1 plug one end of the supplied three-pronged electrical type cord into the ac socket on the machine and the other end into a properly grounded ac outlet. 2 press the power switch to turn the machine on. “warming up please wait” appears on the display i...
Page 34: Country
G etting s tarted 1 . 17 1 changing the display language and country setting language to change the language that displays on the display of the control panel, follow these steps: 1 press menu until “machine setup” appears on the top line of the display. 2 press the scroll button ( ¦ or ) until “lan...
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G etting s tarted 1 . 18 setting the paper type and size after loading paper in the paper tray, you need to set the paper type and size using the control panel buttons. These settings will apply to copy mode. For pc-printing, you need to select the paper type and size in the application program you ...
Page 36: Using The Save Modes
G etting s tarted 1 . 19 1 using the save modes toner save mode the toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge longer than the normal mode, but it reduces the print quality. To turn the toner save mode on or off, p...
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G etting s tarted 1 . 20 ccd power save mode the scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the lamp life. The lamp automatically wakes up after some warm-up time when you start scanning. You can set the length of ti...
Page 38: Nstalling
2 i nstalling s oftware this chapter gives you information for installing the supplied software. You must install the software to use your machine as a printer and a scanner. This chapter includes: • printer driver features • system requirements • installing software.
Page 39: Printer Driver Features
I nstalling s oftware 2 . 2 printer driver features your printer drivers will support the following standard features: • paper source selection • paper size, orientation and media type • number of copies table below lists a general overview of features supported by your printer drivers. Feature prin...
Page 40: System Requirements
I nstalling s oftware 2 . 3 2 system requirements before you begin, ensure that your system meets the minimum requirements. Supported operating system • windows 95 osr2 • windows 98/windows 98 se • windows me • windows nt 4 workstation or server with service pack 3 • windows 2000 professional or adv...
Page 41: Installing Software
I nstalling s oftware 2 . 4 installing software installing the drivers and other software will enable pc printing. Ensure the workcentre pe16 is plugged in and connected to the computer’s parallel or usb port before installing software from the cd. N ote : windows 95 and windows nt 4.0 do not suppor...
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I nstalling s oftware 2 . 5 2 6 select [ ok ]. 7 follow the on-screen instructions to complete the software installation. N ote : for more information about printing refer to the “printing” chapter of this guide. 8 for windows 95/98 eject the cd after re-start. 9 after installing the software reboot...
Page 43: Otes
I nstalling s oftware 2 . 6 n otes :.
Page 44: Aper
3 p aper h andling this chapter introduces you to the basics of selecting print materials and loading them into your machine. This chapter includes: • selecting print materials • selecting an output location • loading paper in the paper tray • using the bypass tray.
Page 45: Selecting Print Materials
P aper h andling 3 . 2 selecting print materials always use print materials that meet the guidelines for use with this machine. Using print materials that are not recommended may cause paper jams or print quality problems. Size, input sources and capacities size (mm/in.) input source/capacity * pape...
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P aper h andling 3 . 3 3 guidelines for paper and special materials when selecting or loading paper, envelopes, or other special materials, keep these guidelines in mind: • attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and the poor print quality. • use only high q...
Page 47: Selecting An Output Location
P aper h andling 3 . 4 • make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. • do not load a sheet of labels through the machine more...
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P aper h andling 3 . 5 3 printing to the front output tray (face down) the front output tray collects printed paper face-down, in correct order. The tray should be used for most print jobs. Printing to the rear output slot (face up) using the rear output slot, paper comes out of the machine face up....
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P aper h andling 3 . 6 to use the rear output slot: 1 open the rear cover by pulling it upward. C aution : the fusing area at the rear part of the inside of your machine is hot when powered. Be careful not to be burned when you access this area. 2 if you do not want to stack the printed pages on the...
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P aper h andling 3 . 7 3 the paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is lowered. To load paper, pull open the paper tray and load paper with the print side face down. You can load lett...
Page 51: Using The Bypass Tray
P aper h andling 3 . 8 n otes : • if you experience problems with paper feed, place the paper in the bypass tray. • you can load up to 150 sheets of previously printed paper. The printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn ...
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P aper h andling 3 . 9 3 for transparencies, hold the transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on them can cause print quality problems. C aution : make sure to open the rear output slot when you print on transparencies. If not, they ma...
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P aper h andling 3 . 10 3 open the rear cover to use the rear output slot. 4 after printing, close the rear cover. Setting the paper type and size for the bypass tray after loading paper in the bypass tray, you need to set the correct paper type and size using the control panel buttons. These settin...
Page 54: Opying
4 c opying this chapter gives you step-by-step instructions for copying documents. This chapter includes: • loading paper for copying • making copies on the document glass • making copies from the automatic document feeder • setting copy options • using special copy features • changing the default s...
Page 55: Loading Paper For Copying
C opying 4 . 2 loading paper for copying you can copy a document to a4-, letter- or legal-sized paper. The instructions for loading print materials are the same whether you are printing, faxing or copying. For further details, see page 1.11 for loading in the paper tray and page 3.8 for loading in t...
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C opying 4 . 3 4 n ote : make sure that no other documents are in the adf (automatic document feeder). If a document is detected in the adf, it has priority over the document on the document glass. 3 close the document cover. N otes : • leaving the cover open while copying may affect the copy qualit...
Page 57: Making Copies From The
C opying 4 . 4 making copies from the automatic document feeder using the adf (automatic document feeder), you can load up to 30 documents (75 g/m 2 , 20lb) in one job. When you use the adf: • do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm. • do not attempt to feed the f...
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C opying 4 . 5 4 2 make sure that the bottom of the document stack matches the paper size marked on the document tray. 3 customise the copy settings including number of copies, copy size, contrast and image type by using the control panel buttons. See “setting copy options” on page 4.6. To clear the...
Page 59: Setting Copy Options
C opying 4 . 6 setting copy options the buttons on the control panel let you make all the basic copy options; contrast, image type, copy size and number of copies. Set the following options for the current copy job before pressing start copy/fax to make copies. N ote : if you press stop/clear while ...
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C opying 4 . 7 4 reduced/enlarged copy using the reduce/enlarge button, you can reduce or enlarge the size of a copied image, from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the adf. Note that the zoom rate available is different depending on the do...
Page 61: Using Special Copy Features
C opying 4 . 8 number of copies using the no. Of copies button, you can select the number of copies from 1 to 99. 1 press no. Of copies . 2 press the scroll button ( ¦ or ) until the number you want appears on the display. Pressing and holding the button allows you to quickly scroll to the number yo...
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C opying 4 . 9 4 auto fit copying this special copy mode can be applied when you load document only using the document glass. If a document is detected in the adf, the auto fit does not work. 1 load the document to be copied on the document glass, and close the cover. 2 press special . 3 press speci...
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C opying 4 . 10 n ote : you cannot adjust the copy size using the reduce/ enlarge button while making a clone copy. 6 press start copy or start copy/fax to begin copying. Collation copying the collation copying feature is available only when you load documents in the adf. 1 load the documents to be ...
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C opying 4 . 11 4 2-side copying you can copy a 2-sided document on one page of a4, letter or legal-sized paper. When you copy using this feature, the machine prints one side on the upper half of the paper and the other side on the lower half without reducing the original. This feature is helpful fo...
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C opying 4 . 12 2-up or 4-up copying the 2 or 4-up copying feature is available only when you load documents in the adf. 1 load the documents to be copied in the adf. 2 press special . 3 press special or the scroll button ( ¦ or ) until “2-up” or “4-up” displays on the bottom line. 4 press enter to ...
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C opying 4 . 13 4 5 if necessary, customise the copy settings including number of copies, contrast and image type by using the control panel buttons. See “setting copy options” on page 4.6. N ote : you cannot adjust the copy size using the reduce/ enlarge button for making a poster. 6 press start co...
Page 67: Setting The Time Out Option
C opying 4 . 14 6 press enter to save the selection. 7 repeat steps 3 through 6, as needed. 8 to return to standby mode, press stop/clear . N otes : while you set copy options, pressing stop/clear cancels the changed settings and restores their default status. Setting the time out option you can set...
Page 68: Rinting
5 p rinting this chapter explains how to print your documents in windows and how to use the print settings. This chapter includes: • printing a document • setting paper properties • printing multiple pages on one sheet of paper (n-up printing) • printing a reduced or enlarged document • fitting your...
Page 69: Printing A Document
P rinting 5 . 2 printing a document the following procedure describes the general steps required for printing from various windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s user’s guide for ...
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P rinting 5 . 3 5 the layout tab first displays. If necessary, select the orientation option. The orientation option allows you to select the direction in which information is printed on a page. • portrait prints across the width of the page, letter style. • landscape prints across the length of the...
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P rinting 5 . 4 • reverse all pages : your machine prints all of the pages in reverse. This setting is helpful when you are using the rear output slot. • print odd pages : your machine prints only the odd pages of the document. • print even pages : your machine prints only the even pages of the docu...
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P rinting 5 . 5 5 cancelling a print job there are two ways to cancel a print job: to stop a print job from the control panel: press the stop/clear button. Your machine finishes printing the page that is moving through the machine and delete the rest of the print job. Pressing the button cancels onl...
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P rinting 5 . 6 using a favorite setting the favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a favorites item: 1 change the settings on each tab, as needed. 2 enter a name for the item in the favorites input box. 3...
Page 74: Setting Paper Properties
P rinting 5 . 7 5 setting paper properties use the following options to set the paper handling needs when you access the printer properties. See page 5.2 for more information about accessing printer properties. Click the paper tab to access many paper properties. Property description copies copies a...
Page 75: Sheet of Paper
P rinting 5 . 8 printing multiple pages on one sheet of paper (n-up printing) you can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 16 pages on one sheet. 1...
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P rinting 5 . 9 5 3 select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the pages per side drop-down list. 4 select the page order on the page order drop-down list, if necessary. Check print page border to print a border around each page on the sheet. Print page border is en...
Page 77: Document
P rinting 5 . 10 printing a reduced or enlarged document you can scale your print job on a page. 1 when you change the print settings from your software application, access the printer properties. See page 5.2. 2 from the layout tab, select reduce/enlarge on the type drop-down list. 3 enter the scal...
Page 78: Paper Size
P rinting 5 . 11 5 fitting your document to a selected paper size you can scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1 when you change the print settings from your software appli...
Page 79: Printing Posters
P rinting 5 . 12 printing posters you can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 when you change the print settings from your software application, access the printer properties. See page 5.2. 2...
Page 80: Using Watermarks
P rinting 5 . 13 5 specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster. 4 click the paper tab and select the paper source, size and type. 5 click ok and print the document. You can complete the poster by reconstructing the results. Using watermarks the w...
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P rinting 5 . 14 creating a watermark 1 when you change the print settings from your software application, access the printer properties. See page 5.2. 2 click the extras tab and click the edit button in the watermark section. The edit watermarks window appears. 3 enter the text message you want to ...
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P rinting 5 . 15 5 editing a watermark 1 when you change the print settings from your software application, access the printer properties. See page 5.2. 2 click the extras tab and click the edit button in the watermark section. The edit watermarks window appears. 3 select the watermark you want to e...
Page 83: Using Overlays
P rinting 5 . 16 using overlays what is an overlay? An overlay is text and/or images stored in the computer hard disk drive (hdd) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using prepri...
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P rinting 5 . 17 5 4 in the edit overlays window, click create overlay . 5 in the create overlay window, type a name of up to eight characters in the file name box. Select the destination path, if necessary. (the default is c:\formover). 6 click save . You can see the name on the overlay list . 7 cl...
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P rinting 5 . 18 using a page overlay after an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: 1 create or open the document you want to print. 2 when you change the print settings from your software application, access the printer propert...
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P rinting 5 . 19 5 6 if necessary, click confirm page overlay when printing . When this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. Answering yes to the window means that the selected ove...
Page 87: Setting Graphic Properties
P rinting 5 . 20 setting graphic properties use the following graphic options to adjust the print quality for your specific printing needs. See page 5.2 for more information about accessing printer properties. Click the graphics tab to display the properties shown below. Property description resolut...
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P rinting 5 . 21 5 advanced options you can set advanced settings by clicking the advanced options button. Property description 3 darkness use this option to lighten or darken the image appearance in your print. • normal : this setting is for normal documents. • light : this setting is for bolder li...
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P rinting 5 . 22 setting up the locally shared printer you can connect the machine directly to a selected computer, which is called “host computer,” on the network. Your machine can be shared by other users on the network through a windows 9x, me, 2000, xp or nt 4.0 network printer connection. In wi...
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P rinting 5 . 23 5 4 click start and select printers from settings . Double- click your printer name. 5 select properties in the printer menu. 6 click the sharing tab and check the shared as box. Fill in the shared name field and then click ok . Setting up the client computer 1 right-click start and...
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P rinting 5 . 24 5 for windows nt 4.0, check the shared box. For windows 2000, check the shared as box. For windows xp, check the share this printer box. 6 for windows nt 4.0, fill in the share name field and click ok . For windows 2000/xp, fill in the shared name field and click ok . Setting up the...
Page 92: Canning
6 s canning this chapter includes: • twain scanner program • scanning procedure.
Page 93: Twain Scanner Program
S canning 6 . 2 twain scanner program the workcentre pe16 twain scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the automatic document feeder(adf) or placed on the document glass. There are two methods for scanning images from a pc, both of ...
Page 94: Scanning Procedure
S canning 6 . 3 6 scanning procedure these instructions explain advanced scanning with a twain compliant application program. N otes : refer to the documentation provided by the application manufacturer to learn how to scan and access an image. Load the originals automatic document feeder (adf): 1 r...
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S canning 6 . 4 document glass: n otes : when using the document glass, ensure there are no documents in the adf. On completion of the job, ensure the document feeder is closed. 1 raise the adf or cover and position the original face down on the document glass. Align with the registration arrow in t...
Page 96: Aintenance
7 m aintenance this chapter provides information for maintaining your machine and the toner cartridge. This chapter includes: • clearing the memory • cleaning your machine • maintaining the toner cartridge • consumables and replacement parts.
Page 97: Clearing The Memory
M aintenance 7 . 2 clearing the memory you can selectively clear information stored in your machine’s memory. 1 press menu on the control panel until “maintenance” appears on the top line of the display. 2 press the scroll button ( ¦ or ) until you see “clear memory” on the bottom line and press ent...
Page 98: Cleaning Your Machine
M aintenance 7 . 3 7 or to return to standby mode, press stop/clear . Cleaning your machine to maintain the print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur. N ote : while cleaning the inside of the printer, be careful n...
Page 99
M aintenance 7 . 4 2 open the front cover and pull the toner cartridge out, lightly pushing it down. 3 with a dry and lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. C aution : to prevent damage to the toner cartridge, do not expose...
Page 100
M aintenance 7 . 5 7 cleaning the scan unit keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed. 1 slightly dampen a soft lint-free cloth or paper towel with water. 2 open the document cover...
Page 101
M aintenance 7 . 6 maintaining the toner cartridge toner cartridge storage to get the most from the toner cartridge, keep the following guidelines in mind: • do not remove the toner cartridge from its package until ready for use. • do not refill the toner cartridge. The machine warranty does not cov...
Page 102
M aintenance 7 . 7 7 redistributing toner when the toner cartridge is near the end of its life, white streaks or light print occurs. The lcd displays the warning message, “toner low.” you can temporarily reestablish the print quality by redistributing the remaining toner in the cartridge. 1 open the...
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M aintenance 7 . 8 replacing the toner cartridge when the toner eventually runs out, only blank pages print when a print job is sent or when a fax is received. At this stage, the toner cartridge needs to be replaced. The display shows the warning message, “toner empty,” and the indicator on the cont...
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M aintenance 7 . 9 7 3 unpack the new toner cartridge and gently shake it horizontally four or five times to distribute the toner evenly inside the cartridge. Save the box and the cover for shipping. 4 slide the new toner cartridge in until it locks into place. 5 close the front cover..
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M aintenance 7 . 10 setting the notify toner option if you have set the notify toner menu option to “on”, your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fa...
Page 106: Consumables and Replacement
M aintenance 7 . 11 7 consumables and replacement parts from time to time, you needs to replace the toner cartridge, roller, and fuser unit to maintain top performance and to avoid print quality problems and paper feed problems resulting from worn parts. The following items should be replaced after ...
Page 107: Emo
M aintenance 7 . 12 m emo.
Page 108: Roubleshooting
8 t roubleshooting this chapter gives helpful information for what to do if you encounter an error. This chapter includes: • clearing document jams • clearing paper jams • clearing lcd error messages • solving problems.
Page 109: Clearing Document Jams
T roubleshooting 8 . 2 clearing document jams when a document jams while it passes through the adf (automatic document feeder), “document jam” appears on the display. Input misfeed 1 remove the remaining documents from the adf. 2 open the adf cover. 3 rotate the bushing on one end of the adf roller ...
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T roubleshooting 8 . 3 8 exit misfeed 1 remove the remaining documents from the adf. 2 open the document cover and turn the release knob to remove the misfed documents from the document output tray. 3 close the document cover. Then load the documents back into the adf. Roller misfeed 1 remove the re...
Page 111: Clearing Paper Jams
T roubleshooting 8 . 4 clearing paper jams when a paper jam occurs, “paper jam” appears on the display. Refer to the table below to locate and clear the paper jam. To avoid tearing the paper, pull the jammed paper out gently and slowly. Follow the steps below to clear the jam. In the paper feed area...
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T roubleshooting 8 . 5 8 3 remove the jammed paper by gently pulling it straight out. If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area, skip to the fuser area around the toner cartridge. See page 8.7. 4 insert the paper tray into the ma...
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T roubleshooting 8 . 6 2 gently pull the paper out of the front output tray. Skip to step 6. 3 if there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray, open the rear cover. 4 remove the jammed paper by gently pulling it straight ou...
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T roubleshooting 8 . 7 8 5 close the rear cover. 6 open and close the front cover to resume printing. In the fuser area or around the toner cartridge n ote : the fuser area is hot. Take care when removing paper from the machine. 1 open the front cover and pull the toner cartridge out, lightly pushin...
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T roubleshooting 8 . 8 3 replace the toner cartridge and close the front cover. Printing automatically resumes. In the bypass tray “paper jam 0” , “paper jam 1” appears on the display when you try to print using the bypass tray and the machine does not detect paper, due to no paper or improper paper...
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T roubleshooting 8 . 9 8 tips for avoiding paper jams when printing on the a5-sized paper if paper jams frequently occur when you print on the a5-sized paper: 1 open the input tray and load paper into the tray as shown below. 2 open the xerox workcentre pe16 properties window, set the paper size to ...
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T roubleshooting 8 . 10 tips for avoiding paper jams by selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in “clearing paper jams” on page 8.4. • follow the procedures in “loading paper” on page 1.11. Ensure that the adjustable guid...
Page 118: Clearing Lcd Error Messages
T roubleshooting 8 . 11 8 clearing lcd error messages display meaning suggested solutions cancel ? 1:yes 2:no your machine’s memory is full during the machine stores the document into the memory. To cancel the fax job, press the 1 button to accept “yes.” if you want to send the pages were stored, pr...
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T roubleshooting 8 . 12 line busy the remote party did not answer or the line is already engaged. Try again after a few minutes. Line error your machine cannot connect with the remote machine or has lost contact because of a problem with the phone line. Try again. If the problem persists, wait an ho...
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T roubleshooting 8 . 13 8 paper jam 0 paper has jammed in the feeding area of the paper tray. Your machine detects non feeding from the bypass tray. Clear the jam. See page 8.4. Load paper in the bypass tray. Or remove the jammed paper from the bypass tray. Paper jam 1 paper has jammed in the paper ...
Page 121: Solving Problems
T roubleshooting 8 . 14 solving problems the following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper feeding problems condition suggested solutions paper...
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T roubleshooting 8 . 15 8 printing problems condition possible cause suggested solutions the machine does not print. The machine is not receiving power. Check the power cord connections. Check the power switch and the power source. The machine is not selected as the default printer. Select xerox wor...
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T roubleshooting 8 . 16 a print job is extremely slow. The job may be very complex. Reduce the complexity of the page or try adjusting the print quality settings. The maximum print speed of your machine is 17 ppm for letter-sized paper. If you are using windows 9x/me, the spooling setting may be set...
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T roubleshooting 8 . 17 8 the machine prints, but the text is wrong, garbled, or incomplete. The printer cable is loose or defective. Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another compu...
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T roubleshooting 8 . 18 printing quality problems the dirty inside of the machine or improper paper loading may reduce the print quality. See the table below to clear the problem. Condition suggested solutions light or faded print if a vertical white streak or faded area appears on the page: • the t...
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T roubleshooting 8 . 19 8 vertical lines if black vertical streaks appear on the page: • the drum inside the toner cartridge has probably been scratched. Install a new toner cartridge. See “installing the toner cartridge” on page 1.9. Gray background if the amount of background shading becomes unacc...
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T roubleshooting 8 . 20 background scatter background scatter results from bits of toner distributed on the printed page. • the paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture. • if...
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T roubleshooting 8 . 21 8 wrinkles or creases • ensure that the paper is loaded properly. • check the paper type and quality. See “paper specifications” on page a.6. • turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the tray. Back of printouts are dirty check for ...
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T roubleshooting 8 . 22 fax problems horizontal stripes if horizontally aligned black streaks or smears appear: • the toner cartridge may be installed improperly. Remove the cartridge and reinsert. • the toner cartridge may be defective. Install a new toner cartridge. See “installing the toner cartr...
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T roubleshooting 8 . 23 8 the numbers stored in the memory do not dial correctly. Make sure that the numbers are stored in the memory correctly. Print a phonebook list, referring to the facsimile user’s guide. The document does not feed into the machine. • make sure that the document is not wrinkled...
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T roubleshooting 8 . 24 copying problems condition suggested solutions copies are too light or too dark. Use the contrast button to darken or lighten the background of the copies. Smears, lines, marks or spots appears on copies. • if defects are on the original, press the contrast button to lighten ...
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T roubleshooting 8 . 25 8 scanning problems fewer copies from the toner cartridge than expected prints out. • your originals may contain pictures, solids or heavy lines. For example, your originals may be forms, newsletters, books or other documents that use more toner. • the machine may be turned f...
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T roubleshooting 8 . 26 message appears on your computer screen: • “device can't be set to the h/w mode you want.” • “port is being used by another program.” • “port is disabled. • “scanner is busy receiving or printing data. When the current job is completed, try again.” • “invalid handle.” • “scan...
Page 134: Pecifications
A s pecifications this chapter includes: • general specifications • scanner and copier specifications • printer specifications • facsimile specifications • paper specifications.
Page 135: General Specifications
S pecifications a . 2 general specifications item description automatic document feeder up to 30 sheets (20 lb, 75 g/m 2 ) adf document size width: 142 to 216 mm (5.6 to 8.5 inches) length: 148 to 356 mm (5.8 to 14 inches) paper input capacity paper tray: 250 sheets (weight: 75 g/m 2 , 20 lb) bypass...
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S pecifications a . 3 a scanner and copier specifications weight net: 13 kg (including consumables) gross: 17 kg (including consumables, accessories and package) package weight paper: 2.7 kg plastic: 0.7 kg item description compatibility twain standard scanning method adf and flat-bed ccd (charge co...
Page 137: Printer Specifications
S pecifications a . 4 printer specifications multiple copies 99 pages gray scale 256 levels item description printing method laser beam printing printing speed letter: 17 copies per minute a4: 16 copies per minute paper size paper tray: letter, a4, legal, folio, a5, a6 bypass tray: letter, legal, a4...
Page 138: Facsimile Specifications
S pecifications a . 5 a facsimile specifications item description compatibility itu-t group 3, ecm applicable line public switched telephone network (pstn) or behind pabx data coding mh/mr/mmr (ecm mode) and jpeg for colour fax transmission modem speed 33600/31200/28800/26400/24000/21600/19200/ 1680...
Page 139: Paper Specifications
S pecifications a . 6 paper specifications overview your machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture con...
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S pecifications a . 7 a n ote : you may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to “printer and paper storage environment” on page a.9. Guidelines for usi...
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S pecifications a . 8 n otes : • do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography. • do not use raised or embossed letterhead. • the printer uses heat and pressure to fuse toner to the paper. Insure that any coloured paper or preprinted ...
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S pecifications a . 9 a printer and paper storage environment paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hygroscopic; it absorbs ...
Page 143: Ndex
I ndex numerics 2/4-up, special copy 4.12 2-side, special copy 4.11 a adf, load 4.4 auto fit, special copy 4.9 b bypass tray, use 3.8 c cancel copy 4.3 print 5.5 ccd power save mode, use 1.20 clone, special copy 4.9 collation, special copy 4.10 connection ac power 1.16 parallel 1.15 telephone line c...
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Paper 8.4 m memory, clear 7.2 n network printer, set 5.22 n-up (multiple pages per sheet) copy 4.12 print 5.8 o orientation, print 5.3 output location, select 3.4 overlay, use 5.16 p paper guidelines 3.3 paper jam, clear 8.4 paper level indicator 3.7 paper load in bypass tray 3.8 in paper tray 1.11 ...
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Redistribute 7.7 replace 7.8 toner save mode, use 1.19 u usb connect 1.15 mode, change 8.17 w watermarks, use 5.13 z zoom rate, copy 4.7.
Page 146: Workcentre Pe16
Workcentre pe16 laser multifunction (4 in 1) fax user’s guide.
Page 147: Ontents
Contents i c ontents chapter 1: g etting s tarted control panel functions ....................................... 1.2 setting the machine id ......................................... 1.4 entering characters using the number keypad ... 1.5 setting the date and time ......................................
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Contents ii chapter 3: a utomatic d ialling speed dialling ..................................................... 3.2 storing a number for speed dialling .................. 3.2 sending a fax using a speed number ................ 3.3 group dialling ........................................................
Page 149: Etting
1 g etting s tarted the following topics are included: • control panel functions • setting the machine id • setting the date and time • setting sounds • setting the dial mode • using the toll save mode • setting up the fax system.
Page 150: Control Panel Functions
G etting s tarted 1 . 2 control panel functions 1 4 6 5 2 3 1 c o p y * adjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Allows you to use special copy features, such as clone, collation, auto fit, 2-side, n-up (multiple pages on a...
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G etting s tarted 1 . 3 1 3 sends you back to the upper menu level. Stops an operation at any time. In standby mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. 4 dials a number or enters alphanumeric characters. 5 f...
Page 152: Setting The Machine Id
G etting s tarted 1 . 4 setting the machine id in some countries, you are required by law to indicate your fax number on any fax you send. The machine id, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine. 1 press menu until “...
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G etting s tarted 1 . 5 1 6 press enter when the name on the display is correct. 7 press stop/clear to return to standby mode. Entering characters using the number keypad as you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name...
Page 154
G etting s tarted 1 . 6 keypad letters and numbers changing numbers or names if you make a mistake while entering a number or name, press the ¦ button to delete the last digit or character. Then enter the correct numbers or characters. Inserting a pause with some telephone systems, you must dial an ...
Page 155: Setting The Date and Time
G etting s tarted 1 . 7 1 setting the date and time all of your faxes will have the date and time printed on them. N ote : if power to the machine is cut off, you need to reset the correct time and date once the power is restored. 1 press menu until “machine setup” appears on the top line of the dis...
Page 156: Setting Sounds
G etting s tarted 1 . 8 5 press enter when the time and date on the display is correct. When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number. Changing the clock mode you can set your machine to display the current ti...
Page 157
G etting s tarted 1 . 9 1 speaker, ringer, key sound and alarm sound 1 press menu until “sound/volume” appears on the top line of the display. 2 press the scroll button ( ¦ or ) to scroll through the options. Press enter when you see the desired sound option. 3 press the scroll button ( ¦ or ) to di...
Page 158: Setting The Dial Mode
G etting s tarted 1 . 10 setting the dial mode you can select the type of the telephone dial system where your machine is connected. N ote : the dial mode setting may be unavailable depending on your country. 1 press menu until “machine setup” appears on the top line of the display. 2 press the scro...
Page 159
G etting s tarted 1 . 11 1 to turn the toll save mode on: 1 press toll save . The button backlight turns on. 2 press enter when “start time” displays on the bottom line. 3 enter the time when your machine starts sending toll save faxes, using the number keypad. To select “am” or “pm” for 12-hour for...
Page 160: Setting Up The Fax System
G etting s tarted 1 . 12 setting up the fax system from the fax setup menu, you can configure many settings for the fax system. Changing the fax setup options 1 press menu until “fax setup” appears on the top line of the display. The first available menu item, “receive mode,” displays on the bottom ...
Page 161
G etting s tarted 1 . 13 1 contrast you can select the default contrast mode to fax your documents lighter or darker. • lighten works well with dark print. • normal works well with standard typed or printed documents. • darken works well with light print or faint pencil markings. Redial term your ma...
Page 162
G etting s tarted 1 . 14 discard size when receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual ...
Page 163: Eneral
2 g eneral f ax f unctions the following topics are included: • sending a fax • receiving a fax.
Page 164: Sending A Fax
G eneral f ax f unctions 2 . 2 sending a fax preparing documents for faxing use the following guidelines to prepare your documents for faxing: • do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm in the automatic document feeder (adf). • do not attempt to load the following ...
Page 165
G eneral f ax f unctions 2 . 3 2 2 adjust the document guide on the adf to match the width of the document. To fax a document from the document glass: 1 open the document cover. 2 place the document face down on the document glass and align it with the registration guide on the top left corner of th...
Page 166
G eneral f ax f unctions 2 . 4 n otes : • if you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper and then close the cover. If the book or magazine is thicker than 30 mm, start copying with the cover open. • make sure that no document is in the ad...
Page 167
G eneral f ax f unctions 2 . 5 2 n otes : • for the memory transmission, the super fine mode is not available. The resolution setting is automatically changed to fine. • when your machine is set to super fine resolution and the remote fax machine does not support the super fine resolution, the machi...
Page 168
G eneral f ax f unctions 2 . 6 6 the number is dialed and then the machine begins sending the fax when the remote fax machine is ready. N ote : when you want to cancel the fax job, press stop/clear at any time while sending the fax. Sending a fax manually 1 load the document(s) face up into the adf....
Page 169: Receiving A Fax
G eneral f ax f unctions 2 . 7 2 automatic redialling if the number you have dialed is busy or there is no answer when you send a fax, the machine will automatically redial the number every three minutes up to seven times by the factory default settings. When the display shows “retry redial ?,” pres...
Page 170
G eneral f ax f unctions 2 . 8 details about loading paper and setting the paper size in the tray, refer to the mfp user’s guide. Receiving automatically in the fax mode your machine is preset to the fax mode at the factory. When you receive a fax, the machine answers the call on a specified number ...
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G eneral f ax f unctions 2 . 9 2.
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G eneral f ax f unctions 2 . 10
Page 173: Utomatic
3 a utomatic d ialling the following topics are included: • speed dialling • group dialling • searching for a number in the memory • printing a phonebook list.
Page 174: Speed Dialling
A utomatic d ialling 3 . 2 speed dialling you can store up to 100 frequently dialed numbers in one or two-digit speed dial locations (0-99). Storing a number for speed dialling 1 press phonebook on the control panel. 2 press phonebook or the scroll button ( ¦ or ) to display “store/edit” on the bott...
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A utomatic d ialling 3 . 3 3 sending a fax using a speed number 1 feed the document(s) face up into the adf. Or place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 adjust the document resolution to suit your fax needs (see page 2.4). If you ...
Page 176: Group Dialling
A utomatic d ialling 3 . 4 group dialling if you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one or two-digit group dial location. This enables you to use a group dial number setting to send the same document to all the...
Page 177
A utomatic d ialling 3 . 5 3 10 press enter when the name appears correctly or without entering a name. 11 if you want to assign another group, repeat from step 4. Or to return to standby mode, press stop/clear . N ote : you cannot include one group dial number in another group dial number. Editing ...
Page 178
A utomatic d ialling 3 . 6 sending a fax using group dialling (multi-address transmission) you can use group dialling for broadcasting or delayed transmissions. Follow the procedure of the desired operation (broadcasting transmission; see page 4.2, delayed transmission; see page 4.3). When you come ...
Page 179: Memory
A utomatic d ialling 3 . 7 3 searching for a number in the memory there are two ways to search for a number in the memory. You can either scan from a to z sequentially, or you can search using the first letter of the name associated with the number. Searching sequentially through the memory 1 press ...
Page 180: Printing A Phonebook List
A utomatic d ialling 3 . 8 printing a phonebook list you can check your automatic dial setting by printing a phonebook list. 1 press phonebook . 2 press phonebook or the scroll button ( ¦ or ) until “print” appears on the bottom line and press enter . A list showing your speed dial and group dial en...
Page 181: Ther
4 o ther w ays to f ax the following topics are included: • redialling • sending broadcasting faxes • sending a delayed fax • sending a priority fax • adding documents to a scheduled fax • cancelling a scheduled fax.
Page 182: Redialling
O ther w ays to f ax 4 . 2 redialling to redial the number you last called: press redial/pause . When a document is loaded in the adf (automatic document feeder; see page 2.2), the machine automatically begins to send. For the document loaded on the document glass, the display asks if you want to lo...
Page 183: Sending A Delayed Fax
O ther w ays to f ax 4 . 3 4 5 press enter to confirm the number. The display asks you to enter another fax number to send the document. N ote : your machine can send one broadcasting fax to multiple destinations. The “enter number” prompt does not appear if a broadcast is set up and not completed. ...
Page 184
O ther w ays to f ax 4 . 4 3 press menu until “fax feature” appears on the top line of the display. The first available menu item, “delay fax,” displays on the bottom line. 4 press enter . 5 enter the number of the remote machine using the number keypad. To enter the number, you can use one or two-d...
Page 185: Sending A Priority Fax
O ther w ays to f ax 4 . 5 4 12 the machine returns to standby mode. The display reminds you that you are in standby mode and that a delayed fax is set. N ote : if you want to cancel the delayed transmission, see “cancelling a scheduled fax” on page 4.8. Sending a priority fax using the priority fax...
Page 186
O ther w ays to f ax 4 . 6 6 press enter to confirm the number. The display asks you to enter a name. 7 if you want to assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter a name using the number keypad, see “entering characters using the number keyp...
Page 187: Fax
O ther w ays to f ax 4 . 7 4 adding documents to a scheduled fax you can add documents to the delayed transmission previously reserved in your machine’s memory. 1 load the document(s) face up into the adf. Or place a single document face down on the document glass. For details about loading a docume...
Page 188: Cancelling A Scheduled Fax
O ther w ays to f ax 4 . 8 cancelling a scheduled fax 1 press menu until “fax feature” appears on the top line of the display. 2 press the scroll button ( ¦ or ) to display “add/cancel” on the bottom line and press enter . 3 press the scroll button ( ¦ or ) to display “cancel job” and press enter . ...
Page 189: Dditional
5 a dditional f eatures the following topics are included: • using the secure receiving mode • printing reports • using advanced fax settings • using the controlcentre.
Page 190
A dditional f eatures 5 . 2 using the secure receiving mode you may need to prevent your received faxes from being accessed by unauthorised people. You can turn on the secure fax mode using the secure receive option to restrict printing out all of the received faxes when the machine is unattended. I...
Page 191: Printing Reports
A dditional f eatures 5 . 3 5 to turn the secure receiving mode off: 1 access the secure receive menu by following steps 1 and 2 in “to turn the secure receiving mode on:” on page 5.2. 2 press the scroll button ( ¦ or ) to display “off” on the bottom line and press enter . 3 enter the four-digit pas...
Page 192
A dditional f eatures 5 . 4 scheduled job information this list shows the document currently stored for delayed faxes or toll save faxes. The list shows the starting time and type of operation. Message confirmation this report shows the fax number, the number of pages, the elapsed time of the job, t...
Page 193: Using Advanced Fax Settings
A dditional f eatures 5 . 5 5 • sent report: sent fax report • rcv report: received fax report • system data: system data list • scheduled jobs: scheduled job information • msg confirm: message confirmation • junk fax list: junk fax number list 3 press enter . The selected information prints out. Us...
Page 194
A dditional f eatures 5 . 6 advanced fax setting options option description send forward you can set the machine to always forward all of the outgoing faxes to the specified destination besides the fax numbers you entered. Select off to turn this feature off. Select on to turn this feature on. You c...
Page 195: Using The Controlcentre
A dditional f eatures 5 . 7 5 using the controlcentre using the controlcentre, you can set up fax system data options, create and edit phonebook entries or view information of your machine on the desktop window of your computer. When you install the xerox software, the controlcentre program is autom...
Page 196
A dditional f eatures 5 . 8 3 from programs , select xerox workcentre pe16 and then controlcentre . Then the controlcentre program opens. 4 the workcentre pe16 controlcentre window provides five tabs; settings , advanced , phonebook , information , and firmware update . To exit, click the exit butto...
Page 197
A dditional f eatures 5 . 9 5 the advanced tab click the advanced tab to configure advanced fax system settings. The phonebook tab click the phonebook tab to create and edit phonebook entries. Reads the current settings in your machine and refreshes the controlcentre with them. Downloads the setting...
Page 198
A dditional f eatures 5 . 10 the information tab click the information tab to view the software version information and many counters which allow you to check how many scanning, printing, and jamming are made in your machine. The firmware update tab click the firmware update tab to update the firmwa...
Page 199: Ndex
I ndex a add documents 4.7 adf, load 2.2 automatic dialling group 3.4 speed 3.2 automatic redialling 2.7 b broadcasting faxes 4.2 c cancelling fax 2.6 scheduled faxes 4.8 characters, enter 1.5 contrast, set 1.13 control panel 1.2 controlcentre 5.7 d date and time, set 1.7 delayed fax 4.3 document lo...
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T toll save mode 1.10 v volume, adjust ringer 1.9.
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