1. DL manuals
  2. Xerox
  3. Printer Accessories
  4. Phaser 6180MFP
  5. User Manual

Xerox Phaser 6180MFP User Manual

Manual is about: Multifunction Printer

Summary of Phaser 6180MFP

  • Page 1

    ǼȖȤİȚȡȓįȚȠȤȡȒıIJȘ .XoodqÕp.Õodyx]x )hokdv]qioyl~wpxwdwy 3u]hzrgqlnxĪ\wnrzqlnd 8ålydwhovnisĜtuxþnd Ɋɭɤɨɜɨɞɫɬɜɨɩɨɥɶɡɨɜɚɬɟɥɹ betjeningsvejledning användarhandbok gebruikershandleiding guia do usuário guía del usuario benutzerhandbuch guida dell'utente guide d’utilisation www.Xerox.Com/support user guide...

  • Page 2

    Unpublished rights reserved under the copyright laws of the united states. Contents of this publication may not be reproduced in any form without permission of xerox corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by stat...

  • Page 3

    Contents phaser® 6180mfp multifunction printer i contents 1 printer information user safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 4

    Contents phaser® 6180mfp multifunction printer ii control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 control panel layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5

    Contents phaser® 6180mfp multifunction printer iii installing the printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 available drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 6

    Contents phaser® 6180mfp multifunction printer iv printing confidential document - secure print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44 about secure print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44 configur...

  • Page 7

    Contents phaser® 6180mfp multifunction printer v scanning images into an application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15 scanning an image into a windows application (twain). . . . . . . . . . . . . . . . . . . 7-15 using the wia image manager in a ...

  • Page 8

    Contents phaser® 6180mfp multifunction printer vi 9 using the control panel menus and keypad control panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 menu configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 9

    Contents phaser® 6180mfp multifunction printer vii 11 maintenance cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 cleaning the document glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 10: Printer Information

    Phaser® 6180mfp multifunction printer 1-1 this chapter includes: ■ user safety on page 1-2 ■ printer specifications on page 1-9 ■ regulatory information on page 1-12 ■ copy regulations on page 1-14 ■ fax regulations on page 1-17 ■ material safety data sheet on page 1-21 ■ printer recycling and dispo...

  • Page 11: User Safety

    User safety phaser® 6180mfp multifunction printer 1-2 user safety your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer. Electrical safety ■ use the power...

  • Page 12: Laser Safety

    User safety phaser® 6180mfp multifunction printer 1-3 if you notice unusual noises or odors: 1. Turn off the printer immediately. 2. Disconnect the power cord from the electrical outlet. 3. Call an authorized service representative to correct the problem. The power cord is attached to the printer as...

  • Page 13: Maintenance Safety

    User safety phaser® 6180mfp multifunction printer 1-4 maintenance safety ■ do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. ■ do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance ...

  • Page 14

    User safety phaser® 6180mfp multifunction printer 1-5 operational guidelines ■ do not block or cover the slots and openings on the printer. The printer may overheat without adequate ventilation. ■ for optimum performance, use the printer at elevations below 3,100 m (10,171 ft.). ■ do not place the p...

  • Page 15: Moving The Printer

    User safety phaser® 6180mfp multifunction printer 1-6 moving the printer follow these guidelines to avoid injuring yourself or damaging the printer: ■ turn off the printer and unplug all power cables before moving the printer. ■ set the scan bar lock switch to the locked position. 6180mfp-001 6180mf...

  • Page 16

    User safety phaser® 6180mfp multifunction printer 1-7 ■ always use three people to lift the printer. ■ always lift the printer from the designated lift points. ■ carry the printer without tilting it. Caution: do not tilt the printer more than 10 degrees to the front/back or right/left. Tilting more ...

  • Page 17

    User safety phaser® 6180mfp multifunction printer 1-8 safety symbols marked on printer use caution (or draws attention to a particular component). See the manual(s) for information. Hot surface on or in the printer. Use caution to avoid personal injury. It may take 30 minutes for the fuser to cool d...

  • Page 18: Printer Specifications

    Printer specifications phaser® 6180mfp multifunction printer 1-9 printer specifications physical specifications ■ width: 460 mm (18.1 in.) ■ depth: 520 mm (20.5 in.) ■ height (with scanner lid up): 1080 mm (42.5 in.) ■ weight: ■ 6180mfp-n: 40 kg (88.2 lb.) including consumables ■ 6180mfp-d: 41 kg (9...

  • Page 19: Performance Specifications

    Printer specifications phaser® 6180mfp multifunction printer 1-10 warm-up time ■ 30 seconds or less (when power is switched on, temperature: 22° c) the printer’s electrical system is ready 10 seconds after switching on the printer. Performance specifications resolution maximum resolution: 600 × 600 ...

  • Page 20: Controller Specifications

    Printer specifications phaser® 6180mfp multifunction printer 1-11 controller specifications processor speed 400 mhz processor memory ■ printer: 256 mb ■ copy/scan/fax: 128 mb expandable to combined memory of 1408 mb resident fonts ■ pcl 5/pcl 6 ■ postscript 3 interfaces ■ ethernet 10/100 base tx ■ u...

  • Page 21: Regulatory Information

    Regulatory information phaser® 6180mfp multifunction printer 1-12 regulatory information this printer has been tested to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment. United s...

  • Page 22: European Union

    Regulatory information phaser® 6180mfp multifunction printer 1-13 european union ■ january 1, 1995: low voltage directive 73/23/eec as amended by 93/68/eec ■ january 1, 1996: electromagnetic compatibility directive 89/336/eec ■ march 9, 1999: radio & telecommunications terminal equipment directive 1...

  • Page 23: Copy Regulations

    Copy regulations phaser® 6180mfp multifunction printer 1-14 copy regulations united states congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obl...

  • Page 24

    Copy regulations phaser® 6180mfp multifunction printer 1-15 9. Selective service induction papers that bear any of the following registrant’s information: ■ earnings or income ■ court record ■ physical or mental condition ■ dependency status ■ previous military service exception: united states milit...

  • Page 25

    Copy regulations phaser® 6180mfp multifunction printer 1-16 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any ma...

  • Page 26: Fax Regulations

    Fax regulations phaser® 6180mfp multifunction printer 1-17 fax regulations united states fax send header requirements the telephone consumer protection act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such ...

  • Page 27

    Fax regulations phaser® 6180mfp multifunction printer 1-18 the ringer equivalence number (ren) is used to determine the number of devices that may be connected to a telephone line. Excessive rens on a telephone line may result in the devices not ringing in response to an incoming call. In most but n...

  • Page 28

    Fax regulations phaser® 6180mfp multifunction printer 1-19 canada note: the industry canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate term...

  • Page 29

    Fax regulations phaser® 6180mfp multifunction printer 1-20 europe radio equipment & telecommunications terminal equipment directive the facsimile has been approved in accordance with the council decision 1999/5/ec for pan- european single terminal connection to the public switched telephone network ...

  • Page 30: Material Safety Data Sheet

    Material safety data sheet phaser® 6180mfp multifunction printer 1-21 material safety data sheet for material safety data information regarding your phaser 6180mfp printer, go to: ■ united states and canada: www.Xerox.Com/msds ■ european union: www.Xerox.Com/environment_europe for the customer suppo...

  • Page 31: European Union

    Printer recycling and disposal phaser® 6180mfp multifunction printer 1-22 printer recycling and disposal european union some equipment may be used in both a domestic/household and a professional/business application. Domestic/household environment in accordance with european legislation, end of life...

  • Page 32: North America

    Printer recycling and disposal phaser® 6180mfp multifunction printer 1-23 north america xerox operates an equipment takeback and reuse/recycle program. Contact your xerox sales representative (1-800-ask-xerox) to determine whether this xerox printer is part of the program. For more information about...

  • Page 33: Printer Features

    Phaser® 6180mfp multifunction printer 2-1 this chapter includes: ■ main components and their functions on page 2-2 ■ printer configurations on page 2-5 ■ control panel on page 2-6 ■ power saver modes on page 2-10 ■ checking status of print data on page 2-11 ■ displaying optional accessory configurat...

  • Page 34: Front View

    Main components and their functions phaser® 6180mfp multifunction printer 2-2 main components and their functions this section includes: ■ front view on page 2-2 ■ rear view on page 2-3 ■ internal view on page 2-4 ■ scanner on page 2-4 front view 1. Front door a 2. Control panel 3. Output tray 4. Po...

  • Page 35: Rear View

    Main components and their functions phaser® 6180mfp multifunction printer 2-3 rear view 1. Power cord connector 2. Usb port 3. Parallel port 4. Telephone line out 5. Fax line in 6. Optional memory slot 7. Multi-protocol network card 8. Network connector 6180mfp-003 1 3 2 4 5 8 6 7.

  • Page 36: Internal View

    Main components and their functions phaser® 6180mfp multifunction printer 2-4 internal view scanner 1. Fuser 2. Print cartridge 3. Transfer unit 4. Button a for opening the front door 1. Duplex unit 1. Automatic document feed cover 2. Document guides 3. Document feed tray 4. Document glass 5. Scan b...

  • Page 37: Printer Configurations

    Printer configurations phaser® 6180mfp multifunction printer 2-5 printer configurations options you can order additional memory, tray, multi-protocol network card, and a duplex unit if these items are not standard on your printer. Memory the printer features one slot that accepts 256, 512, or 1024 m...

  • Page 38: Control Panel

    Control panel phaser® 6180mfp multifunction printer 2-6 control panel this section includes: ■ control panel layout on page 2-6 ■ menu map on page 2-9 ■ information pages on page 2-9 control panel layout 1. One touch buttons provides access to the first 10 entries in the fax address book. For exampl...

  • Page 39

    Control panel phaser® 6180mfp multifunction printer 2-7 1. Press to use the copy , fax , e-mail , and scan menus on the display screen. 2. Color mode button press to switch between color and black and white modes for your copy, fax, and scan job. 3. Job in memory led when illuminated, it indicates t...

  • Page 40

    Control panel phaser® 6180mfp multifunction printer 2-8 1. Wake up button this light is on in power saver mode. Push the button to exit power saver mode. 2. Clear all button press once to return to the default main menu. All job settings are reset to default. 3. Stop button cancels the current print...

  • Page 41: Information Pages

    Control panel phaser® 6180mfp multifunction printer 2-9 information pages your printer comes with a set of information pages to help you obtain the best results from your printer. Access these pages from the control panel. Print the menu map to see where these information pages are located in the co...

  • Page 42: Power Saver Modes

    Power saver modes phaser® 6180mfp multifunction printer 2-10 power saver modes power saver mode 1 (printer) the printer is equipped with power saver mode 1 to reduce power consumption when it is left idle. When no print data is received for 30 minutes (default), the printer will enter power saver mo...

  • Page 43: Checking Status In Windows

    Checking status of print data phaser® 6180mfp multifunction printer 2-11 checking status of print data checking status in windows printer information and status are displayed on the status window. Double-click the printingscout printer icon on the taskbar at the bottom right of the screen. From the ...

  • Page 44: Paper Tray Settings

    Displaying optional accessory configuration and paper tray settings phaser® 6180mfp multifunction printer 2-12 displaying optional accessory configuration and paper tray settings print the configuration page to view the current information about your printer: 1. On the control panel, press the syste...

  • Page 45: More Information

    More information phaser® 6180mfp multifunction printer 2-13 more information obtain information regarding your printer and its capabilities from the following sources. Resources information source installation guide* packaged with printer feature setup guide packaged with printer quick use guide* pa...

  • Page 46: Printer Management

    Phaser® 6180mfp multifunction printer 3-1 this chapter includes: ■ print and scan drivers on page 3-2 ■ centreware internet services on page 3-2 ■ address book editor on page 3-3 ■ express scan manager on page 3-3 ■ printingscout software on page 3-4 printer management software.

  • Page 47: Print and Scan Drivers

    Print and scan drivers phaser® 6180mfp multifunction printer 3-2 print and scan drivers to access all of your printer’s features, install the print and scan drivers from the software and documentation cd-rom or from the xerox drivers and downloads website: www.Xerox.Com/office/6180mfpdrivers ■ print...

  • Page 48: Address Book Editor

    Address book editor phaser® 6180mfp multifunction printer 3-3 address book editor the address book editor provides a convenient interface for modifying the printers address book entries. With it you can create: ■ fax entries ■ email entries ■ server entries when you start the software, if the printe...

  • Page 49: Printingscout Software

    Printingscout software phaser® 6180mfp multifunction printer 3-4 printingscout software printingscout automatically checks the printer status when you send a print job. If the printer is unable to print your job, printingscout automatically displays an alert on your computer screen to let you know t...

  • Page 50: Network Basics

    Phaser® 6180mfp multifunction printer 4-1 this chapter includes: ■ overview of network setup and configuration on page 4-2 ■ choosing a connection method on page 4-3 ■ configuring the network address on page 4-6 ■ installing the printer drivers on page 4-10 this chapter provides basic information ab...

  • Page 51

    Overview of network setup and configuration phaser® 6180mfp multifunction printer 4-2 overview of network setup and configuration to set up and configure the network: 1. Connect the printer to the network using the recommended hardware and cables. 2. Turn on the printer and the computer. 3. Print th...

  • Page 52: Choosing A Connection Method

    Choosing a connection method phaser® 6180mfp multifunction printer 4-3 choosing a connection method connect the printer via ethernet, usb, or parallel. A usb or a parallel connection is a direct connection and is not used for networking. An ethernet connection is used for networking. Hardware and ca...

  • Page 53: Connecting Via Usb

    Choosing a connection method phaser® 6180mfp multifunction printer 4-4 network connection depending on your particular setup, the following hardware and cabling is required for ethernet. ■ if you are connecting to one computer, an ethernet rj-45 crossover cable is required. ■ if you are connecting t...

  • Page 54: Connecting Via Parallel

    Choosing a connection method phaser® 6180mfp multifunction printer 4-5 connecting via parallel a parallel cable connection can also be used for connecting to one computer. This type of connection provides the slowest data speeds. Parallel connection requires a standard-to-high density parallel print...

  • Page 55: Tcp/ip and Ip Addresses

    Configuring the network address phaser® 6180mfp multifunction printer 4-6 configuring the network address this section includes: ■ tcp/ip and ip addresses on page 4-6 ■ automatically setting the printer’s ip address on page 4-6 ■ dynamic methods of setting the printer’s ip address on page 4-7 ■ manu...

  • Page 56

    Configuring the network address phaser® 6180mfp multifunction printer 4-7 dynamic methods of setting the printer’s ip address there are two protocols available for dynamically setting the printer’s ip address: ■ dhcp (enabled by default on all phaser printers) ■ autoip you can turn on/off both proto...

  • Page 57

    Configuring the network address phaser® 6180mfp multifunction printer 4-8 manually setting the printer’s ip address note: verify that your computer has a properly configured ip address for your network. Contact your network administrator for more information. If you are on a network without a dhcp s...

  • Page 58

    Configuring the network address phaser® 6180mfp multifunction printer 4-9 changing or modifying the ip address using centreware is centreware is provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. For compl...

  • Page 59: Available Drivers

    Installing the printer drivers phaser® 6180mfp multifunction printer 4-10 installing the printer drivers this section includes: ■ available drivers on page 4-10 ■ windows 2000 or later on page 4-11 ■ macintosh os x, version 10.2 and higher on page 4-11 available drivers to access special printing op...

  • Page 60: Windows 2000 Or Later

    Installing the printer drivers phaser® 6180mfp multifunction printer 4-11 windows 2000 or later to install the printer driver from the software and documentation cd-rom: 1. Insert the cd-rom into the computer’s cd-rom drive. If the installer does not launch, do the following: a. Click start, and the...

  • Page 61

    Installing the printer drivers phaser® 6180mfp multifunction printer 4-12 usb connection to install the printer driver from the software and documentation cd-rom: 1. Insert the cd-rom into the cd-rom drive. ■ open the print center utility for mac os x, version 10.2.X. ■ open the printer setup utilit...

  • Page 62

    Installing the printer drivers phaser® 6180mfp multifunction printer 4-13 macintosh os x, version 10.4 bonjour connection to install the printer driver from the software and documentation cd-rom: 1. Insert the cd-rom into the cd-rom drive and select the vise installer to install the printer software...

  • Page 63

    Installing the printer drivers phaser® 6180mfp multifunction printer 4-14 lpd connection to install the printer driver from the software and documentation cd-rom: 1. Insert the cd-rom into the cd-rom drive and select the vise installer to install the printer software. 2. Once installation is complet...

  • Page 64: Printing Basics

    Phaser® 6180mfp multifunction printer 5-1 this chapter includes: ■ supported paper and media on page 5-2 ■ about paper on page 5-6 ■ setting paper types and sizes on page 5-9 ■ loading paper on page 5-10 ■ selecting printing options on page 5-17 ■ printing on both sides of the paper on page 5-23 ■ p...

  • Page 65: Supported Paper and Media

    Supported paper and media phaser® 6180mfp multifunction printer 5-2 supported paper and media this section includes: ■ paper usage guidelines on page 5-3 ■ automatic document feeder guidelines on page 5-4 ■ paper that can damage your printer on page 5-5 ■ paper storage guidelines on page 5-5 your pr...

  • Page 66: Paper Usage Guidelines

    Supported paper and media phaser® 6180mfp multifunction printer 5-3 paper usage guidelines the printer trays accommodate most sizes and types of paper, transparencies, or other specialty media. Follow these guidelines when loading paper and media in the trays: ■ envelopes and transparencies can be p...

  • Page 67

    Supported paper and media phaser® 6180mfp multifunction printer 5-4 automatic document feeder guidelines the document feeder accommodates the following original sizes: ■ width: 148 mm – 216 mm (4.1 in. – 8.5 in.) ■ length: 210 mm – 355.6 mm (8.3 in. – 14 in.) the weight range includes 65 – 120 g/m 2...

  • Page 68: Paper Storage Guidelines

    Supported paper and media phaser® 6180mfp multifunction printer 5-5 paper that can damage your printer your printer is designed to use a variety of media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer. Unacceptable media inclu...

  • Page 69: About Paper

    About paper phaser® 6180mfp multifunction printer 5-6 about paper using unsuitable paper may lead to paper jams, poor print quality, breakdown and damage to your printer. In order to use the features of this printer effectively, use the suggested paper that is recommended here. Usable paper the type...

  • Page 70

    About paper phaser® 6180mfp multifunction printer 5-7 for details on how to load envelopes, see printing envelopes on page 5-28. Printing on paper that has different settings from the paper size or paper type selected on the print driver, or loading paper into an unsuitable paper tray for printing, ...

  • Page 71

    About paper phaser® 6180mfp multifunction printer 5-8 2-sided printing paper types and sizes the available paper types and sizes for 2-sided printing are as follows: paper size paper type a4 (210 x 297 mm) plain, thin card stock, glossy (65 – 163 g/m 2 , 17–43 lb. Bond) custom sizes width: 148 – 215...

  • Page 72: Setting Paper Trays

    Setting paper types and sizes phaser® 6180mfp multifunction printer 5-9 setting paper types and sizes setting paper trays when loading paper in tray 2 or the 550-sheet feeder (optional), it is necessary to set the paper type on the control panel. When loading paper in tray 1 (mpt), set the paper siz...

  • Page 73: Loading Paper

    Loading paper phaser® 6180mfp multifunction printer 5-10 loading paper this section includes: ■ loading paper in tray 1 (mpt) on page 5-10 ■ loading paper in trays 2 and 3 on page 5-13 loading paper in tray 1 (mpt) use tray 1 (mpt) for a wide range of media including: ■ plain paper ■ card stock ■ la...

  • Page 74

    Loading paper phaser® 6180mfp multifunction printer 5-11 make sure of the following points to avoid any problems during printing: ■ do not load different types of paper at the same time. ■ use high quality paper for laser printers to print at high quality. See about paper on page 5-6. ■ do not remov...

  • Page 75

    Loading paper phaser® 6180mfp multifunction printer 5-12 3. Insert all media facedown and top edge first into tray 1 (mpt). Note: do not force the paper. 4. Slide the width guides until they rest lightly against the edge of the paper stack. Note: be careful not to bend the paper. If tray 1 (mpt) is ...

  • Page 76

    Loading paper phaser® 6180mfp multifunction printer 5-13 loading paper in trays 2 and 3 use trays 2 and 3 for a wide range of media including: ■ plain paper ■ thin card stock ■ thick card stock ■ glossy paper ■ thick glossy paper ■ labels see also: printing on specialty media on page 5-25 loading pa...

  • Page 77

    Loading paper phaser® 6180mfp multifunction printer 5-14 2. Slide the width guides to the edge of the tray. The width guides should be fully extended. Note: when loading paper that is 216 mm (8.5 in.) wide, such as letter-size or legal-size paper, set the tab on the side of the tray to the (8.5) pos...

  • Page 78

    Loading paper phaser® 6180mfp multifunction printer 5-15 4. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface. 5. Place the print media into the tray with the print side faceup. Note: do not exceed the maximum fill...

  • Page 79

    Loading paper phaser® 6180mfp multifunction printer 5-16 7. Insert the tray into the printer, and push until it stops. Caution: do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. 6180mfp-013.

  • Page 80: Selecting Printing Options

    Selecting printing options phaser® 6180mfp multifunction printer 5-17 selecting printing options this section includes: ■ selecting printing preferences (windows) on page 5-17 ■ selecting options for an individual job (windows) on page 5-18 ■ selecting options for an individual job (macintosh) on pa...

  • Page 81

    Selecting printing options phaser® 6180mfp multifunction printer 5-18 selecting options for an individual job (windows) if you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use photo print-qual...

  • Page 82

    Selecting printing options phaser® 6180mfp multifunction printer 5-19 see the following table for specific pcl printing options: note: if your driver does not display the options listed in the table above, see enabling options on page 10-31 for more information. Pcl printing options for windows oper...

  • Page 83

    Selecting printing options phaser® 6180mfp multifunction printer 5-20 see the following table for specific postscript printing options: note: if your driver does not display the options listed in the table above, see enabling options on page 10-31 for more information. Selecting options for an indiv...

  • Page 84

    Selecting printing options phaser® 6180mfp multifunction printer 5-21 see the following table for specific printing options: macintosh postscript driver settings operating system driver drop-down title printing options mac os x, version 10.4 copies & pages ■ copies ■ pages layout ■ pages per sheet ■...

  • Page 85

    Selecting printing options phaser® 6180mfp multifunction printer 5-22 mac os x, version 10.2 and 10.3 copies & pages ■ copies ■ pages layout ■ pages per sheet ■ layout direction ■ border ■ two-sided printing paper handling ■ reverse page order ■ print (all, odd, even) colorsync ■ color matching cove...

  • Page 86

    Printing on both sides of the paper phaser® 6180mfp multifunction printer 5-23 printing on both sides of the paper this section includes: ■ automatic 2-sided printing guidelines on page 5-23 ■ binding edge options on page 5-24 ■ selecting 2-sided printing on page 5-24 note: for information about man...

  • Page 87: Binding Edge Options

    Printing on both sides of the paper phaser® 6180mfp multifunction printer 5-24 binding edge options when you use the printer driver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outcome depends on the orientation (portrait or landscape) of ...

  • Page 88: Printing On Specialty Media

    Printing on specialty media phaser® 6180mfp multifunction printer 5-25 printing on specialty media this section includes: ■ printing transparencies on page 5-25 ■ printing envelopes on page 5-28 ■ printing labels on page 5-31 ■ printing glossy paper on page 5-36 ■ printing custom size or long paper ...

  • Page 89

    Printing on specialty media phaser® 6180mfp multifunction printer 5-26 loading transparencies note: transparencies with a white frame and full-color transparencies cannot be used. 1. After carefully fanning a small stack of transparencies, load them into tray 1 (mpt) with the side to be printed faci...

  • Page 90

    Printing on specialty media phaser® 6180mfp multifunction printer 5-27 using the postscript driver to print on transparencies using the postscript print driver, display the paper/output tab. 1. From the file menu, select print. 2. Select this printer as the printer to be used and click preferences t...

  • Page 91: Printing Envelopes

    Printing on specialty media phaser® 6180mfp multifunction printer 5-28 printing envelopes envelopes can be printed only from tray 1 (mpt). Guidelines ■ use only paper envelopes specified in the supported paper sizes and weights table. Successful envelope printing is highly dependent on the quality a...

  • Page 92

    Printing on specialty media phaser® 6180mfp multifunction printer 5-29 loading envelopes to load envelopes, insert the envelopes with the flaps closed and at the right side. The print side must be facing down. You can load envelopes up to the maximum fill line in the tray at one time. The following ...

  • Page 93

    Printing on specialty media phaser® 6180mfp multifunction printer 5-30 printing on envelopes when mpt mode is set to panel specified, you need to set the paper type and size settings for the tray on the control panel in advance. See setting paper types and sizes on page 5-9. The way to display the p...

  • Page 94: Printing Labels

    Printing on specialty media phaser® 6180mfp multifunction printer 5-31 printing labels labels can be printed from all trays. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.Xerox.Com/office/6180mfpsupplies . See also: about paper on page 5-6 guideli...

  • Page 95

    Printing on specialty media phaser® 6180mfp multifunction printer 5-32 2. Open the paper guides. 3. Fan the labels to release sheets that are stuck together. 4. Insert the labels into tray 1 (mpt), and adjust the paper guides to fit the sheets. ■ place the side to be printed facedown with the top of...

  • Page 96

    Printing on specialty media phaser® 6180mfp multifunction printer 5-33 5. In the printer driver, select either labels as the paper type or tray 1 (mpt) as the paper tray. 6. If the printer is set to panel specified, the control panel asks for media type and size. Printing labels from trays 2 and 3 1...

  • Page 97

    Printing on specialty media phaser® 6180mfp multifunction printer 5-34 3. Fan the label sheets to release sheets that are stuck together. 4. Insert the label sheets into the tray. Place the side to be printed faceup with the top of the page toward the front of the printer. Note: do not load the pape...

  • Page 98

    Printing on specialty media phaser® 6180mfp multifunction printer 5-35 5. If necessary, press the paper guides inward to fit the sheets. Note: when the paper guides are adjusted correctly, there may be a small space between the labels and the guides. 6. Insert the tray into the tray slot, and push t...

  • Page 99: Printing Glossy Paper

    Printing on specialty media phaser® 6180mfp multifunction printer 5-36 printing glossy paper glossy paper can be printed from any tray. It can be printed on both sides. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.Xerox.Com/office/6180mfpsupplies...

  • Page 100

    Printing on specialty media phaser® 6180mfp multifunction printer 5-37 2. Fan the glossy paper to release sheets that are stuck together. 3. Insert the glossy paper into tray 1 (mpt), and adjust the paper guides to fit the paper. ■ place the side to be printed facedown. ■ do not load more than 25 sh...

  • Page 101

    Printing on specialty media phaser® 6180mfp multifunction printer 5-38 printing glossy paper from trays 2 and 3 1. Pull the tray out of the printer. 2. If necessary, open the paper guides: ■ squeeze the tab on the length guide, and then slide it back. The guide clicks into place. ■ slide the side gu...

  • Page 102

    Printing on specialty media phaser® 6180mfp multifunction printer 5-39 3. Fan the paper to release sheets that are stuck together. 4. Insert the paper into the tray. Note: do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. The following illustration...

  • Page 103

    Printing on specialty media phaser® 6180mfp multifunction printer 5-40 5. If necessary, press the paper guides inward to fit the paper. Note: when the paper guides are adjusted correctly, there may be a small space between the paper and the guides. 6. Insert the tray into the tray slot, and push the...

  • Page 104: Defining Custom Paper Sizes

    Printing custom size or long paper phaser® 6180mfp multifunction printer 5-41 printing custom size or long paper this section explains how to print on custom size paper, such as long paper using the pcl print driver. Custom size paper can be loaded in each tray. The way to load custom size paper in ...

  • Page 105

    Printing custom size or long paper phaser® 6180mfp multifunction printer 5-42 6. Specify the length of the short edge and long edge under settings for. You can specify the values either by entering them directly or using the up arrow and down arrow buttons. The length of the short edge cannot be lon...

  • Page 106

    Printing custom size or long paper phaser® 6180mfp multifunction printer 5-43 8. From output size, fit to new paper size defaults to same as paper size. 9. Click ok. 10. Click print in the print dialog box to start printing. Using the postscript driver to print on custom size paper using the postscr...

  • Page 107: About Secure Print

    Printing confidential document - secure print phaser® 6180mfp multifunction printer 5-44 printing confidential document - secure print about secure print secure print is a feature that allows you to assign a password to a print job from the computer, send it to the printer for temporarily storing, a...

  • Page 108

    Printing confidential document - secure print phaser® 6180mfp multifunction printer 5-45 7. If you want the printer to automatically name the document using the application's document name, in the retrieve document name field, select auto retrieve. 8. Click ok twice to accept the secure print settin...

  • Page 109: About Proof Print

    Print after checking printing result - proof print phaser® 6180mfp multifunction printer 5-46 print after checking printing result - proof print about proof print proof print is a feature that allows you to store the print data of multiple copies in the memory, print out only the first set to check ...

  • Page 110

    Print after checking printing result - proof print phaser® 6180mfp multifunction printer 5-47 printing from the control panel to print and delete data stored in the printer by proof print: 1. On the control panel, press the job status button to display the walk-up features menu. 2. Select walk-up fe...

  • Page 111: Copying

    Phaser® 6180mfp multifunction printer 6-1 this chapter includes: ■ basic copying on page 6-2 ■ adjusting copying options on page 6-3 copying.

  • Page 112: Basic Copying

    Basic copying phaser® 6180mfp multifunction printer 6-2 basic copying use either the document glass or the document feeder to make copies. Load the originals to be copied and follow the steps below to make copies. To clear the settings from the previous job, press the clear all button once. 1. On th...

  • Page 113: Adjusting Copying Options

    Adjusting copying options phaser® 6180mfp multifunction printer 6-3 adjusting copying options this section includes: ■ basic settings on page 6-3 ■ image adjustments on page 6-6 ■ image placement adjustments on page 6-9 ■ output adjustments on page 6-12 basic settings you can change the following ba...

  • Page 114

    Adjusting copying options phaser® 6180mfp multifunction printer 6-4 selecting a tray to use for copies in some cases, you may want to make copies on letterhead, colored paper, or transparencies. After loading the special paper in a tray, select the tray to use for your copies. To select the tray for...

  • Page 115

    Adjusting copying options phaser® 6180mfp multifunction printer 6-5 specifying 2-sided copies 2-sided copies can be created when copying originals. Your printer must be configured with a duplex unit to create 2-sided copies. To make a 2-sided copy: 1. On the control panel, press the copy button. 2. ...

  • Page 116: Image Adjustments

    Adjusting copying options phaser® 6180mfp multifunction printer 6-6 image adjustments you can change the following image adjustment settings: ■ reducing or enlarging the image on page 6-6 ■ making the image lighter or darker on page 6-6 ■ adjusting the sharpness on page 6-7 ■ adjusting the color sat...

  • Page 117

    Adjusting copying options phaser® 6180mfp multifunction printer 6-7 adjusting the sharpness to adjust the sharpness of the copied image: 1. On the control panel, press the copy button. 2. Select sharpness , and then press the ok button. 3. Select the sharpness setting (sharper, normal, or softer), a...

  • Page 118

    Adjusting copying options phaser® 6180mfp multifunction printer 6-8 setting auto exposure papers that are “less-white”, newsprint or ivory colored for example, can cause the printer to put toner on the page so that the printed output has a background that matches the original. The auto exposure sett...

  • Page 119: Image Placement Adjustments

    Adjusting copying options phaser® 6180mfp multifunction printer 6-9 8. Press the ok button to accept the new setting. 9. You can select another color and adjust it’s density, or press the exit button to leave this portion of the menu. To adjust the color balance default setting, see selecting the de...

  • Page 120

    Adjusting copying options phaser® 6180mfp multifunction printer 6-10 printing posters the poster option enables you to copy one original onto several pages that can be assembled into a poster. The current reduce/enlarge setting is applied. To select the poster option: 1. On the control panel, press ...

  • Page 121

    Adjusting copying options phaser® 6180mfp multifunction printer 6-11 setting the copy margins you can set the copy margins and enable the margin settings for all copies, or you can enable them for individual copy jobs only. Setting the margins 1. On the control panel, press the system button. 2. Sel...

  • Page 122: Output Adjustments

    Adjusting copying options phaser® 6180mfp multifunction printer 6-12 output adjustments you can change the following output adjustment settings: ■ collating copies on page 6-12 ■ output quality on page 6-12 collating copies when you make several copies of a multi-page document, you can collate the o...

  • Page 123: Scanning

    Phaser® 6180mfp multifunction printer 7-1 this chapter includes: ■ scanning overview on page 7-2 ■ installing the scan driver on page 7-3 ■ loading documents for scanning on page 7-4 ■ scanning to a usb connected computer on page 7-5 ■ scanning to a computer on a network on page 7-6 ■ scanning to em...

  • Page 124: Scanning Overview

    Scanning overview phaser® 6180mfp multifunction printer 7-2 scanning overview you can connect your phaser 6180mfp printer through ethernet, usb, or both at the same time. The available features for each connection type are shown in the following table. See also: printer management software on page 3...

  • Page 125: Installing The Scan Driver

    Installing the scan driver phaser® 6180mfp multifunction printer 7-3 installing the scan driver if you plan to import scanned images directly into an application (such as photoshop or word), or scan images directly to your computer, you must install the xerox scan driver. Note: on the macintosh oper...

  • Page 126

    Loading documents for scanning phaser® 6180mfp multifunction printer 7-4 loading documents for scanning position the original document to be scanned as shown below. Document feeder insert originals faceup with the top of the page entering the feeder first. Adjust the paper guides so they fit against...

  • Page 127

    Scanning to a usb connected computer phaser® 6180mfp multifunction printer 7-5 scanning to a usb connected computer note: this procedure assumes you have express scan manager installed on your computer. For more information on express scan manager, see express scan manager on page 3-3. 1. On the con...

  • Page 128

    Scanning to a computer on a network phaser® 6180mfp multifunction printer 7-6 scanning to a computer on a network this section includes: ■ setting up scanning to a computer on page 7-6 ■ scanning to a computer on a network on page 7-10 note: these same procedures can be used to scan to a folder on a...

  • Page 129

    Scanning to a computer on a network phaser® 6180mfp multifunction printer 7-7 creating a shared folder on a macintosh to share a folder: 1. Open system preferences. 2. Click the sharing icon. 3. Enable windows sharing. 4. Click the enable accounts button, and then enable your account. 5. Follow the ...

  • Page 130

    Scanning to a computer on a network phaser® 6180mfp multifunction printer 7-8 d. The port number only needs to be specified if the server is not using the default port. E. In the login fields, enter the name and password that you login with. F. Windows: in the share name field, type the share name o...

  • Page 131

    Scanning to a computer on a network phaser® 6180mfp multifunction printer 7-9 for macintosh: 1. Open the applications folder, and then select xerox/phaser6180mfp/address book editor. 2. In the left-hand pane of the address book editor, double-click the server icon, and then select new. The server ad...

  • Page 132

    Scanning to a computer on a network phaser® 6180mfp multifunction printer 7-10 scanning to a computer on a network if you haven’t created a shared folder and an address for the printer to use, see setting up scanning to a computer on page 7-6. To scan to a computer on a network: 1. On the control pa...

  • Page 133: Scanning to Email

    Scanning to email phaser® 6180mfp multifunction printer 7-11 scanning to email this section includes: ■ setting up the smtp server on page 7-11 ■ using centreware is to create an address on page 7-11 ■ scanning to email on page 7-12 setting up the smtp server to use the scan to email feature you fir...

  • Page 134: Scanning to Email

    Scanning to email phaser® 6180mfp multifunction printer 7-12 scanning to email to scan to email: 1. On the printer’s control panel, click the e-mail button. 2. Select email to , and then press the ok button. 3. Choose the method for selecting the recipient: ■ to manually enter the email address, sel...

  • Page 135: Scanning to A Ftp Server

    Scanning to a ftp server phaser® 6180mfp multifunction printer 7-13 scanning to a ftp server the printer can scan an image, and then send it to an ftp server using ftp. Creating an address for the scanner before scanning, you must create an address for your printer to scan to. There are two ways to ...

  • Page 136: Scanning to A Ftp Server

    Scanning to a ftp server phaser® 6180mfp multifunction printer 7-14 using the address book editor to create an address note: to use the address book editor, your computer must be connected to the printer with a usb cable. 1. Windows: on the start menu, select programs > xerox > phaser 6180mfp > addr...

  • Page 137

    Scanning images into an application phaser® 6180mfp multifunction printer 7-15 scanning images into an application you can import images directly from the scanner into windows or macintosh applications on your computer. Note: the printer must be connected to the computer with a usb cable. Scanning a...

  • Page 138

    Scanning images into an application phaser® 6180mfp multifunction printer 7-16 using the wia image manager in a windows application you can scan and import images into an application using the wia image manager on windows xp and windows server 2003. Note: the printer must be connected to the compute...

  • Page 139

    Scanning images into an application phaser® 6180mfp multifunction printer 7-17 scanning an image into a macintosh os x application note: the printer must be connected to the computer with a usb cable. To import images into an application: 1. Open the file you want to place the image in. 2. Select th...

  • Page 140: Adjusting Scanning Options

    Adjusting scanning options phaser® 6180mfp multifunction printer 7-18 adjusting scanning options this section includes: ■ adjusting the default scan settings on page 7-18 ■ changing the scan settings for an individual job on page 7-21 adjusting the default scan settings this section includes: ■ sett...

  • Page 141

    Adjusting scanning options phaser® 6180mfp multifunction printer 7-19 setting the scan resolution you may want to change the scan resolution depending on the way you plan to use the scanned image. Scan resolution affects both the size and image quality of the scanned image file. The higher the scan ...

  • Page 142

    Adjusting scanning options phaser® 6180mfp multifunction printer 7-20 setting the original size to specify the size of the original: 1. Press the system button. 2. Select default settings , and then press the ok button. 3. Select scan defaults , and then press the ok button. 4. Select document size ...

  • Page 143

    Adjusting scanning options phaser® 6180mfp multifunction printer 7-21 changing the scan settings for an individual job to temporarily change a scan setting when emailing the scanned image: 1. Press the e-mail button. 2. Press the down arrow or the up arrow button to scroll through the menu of settin...

  • Page 144: Faxing

    Phaser® 6180mfp multifunction printer 8-1 this chapter includes: ■ fax setup on page 8-2 ■ basic faxing on page 8-4 ■ using the address book when faxing on page 8-6 ■ selecting fax options for single jobs on page 8-11 ■ fax configuration on page 8-13 ■ managing fax functions on page 8-14 ■ solving f...

  • Page 145: Fax Setup

    Fax setup phaser® 6180mfp multifunction printer 8-2 fax setup before faxing, you need only to ensure that the telephone line is plugged in, and set a country code and telephone number for the printer. To prepare the printer for faxing: 1. If necessary, plug the telephone line from the wall into the ...

  • Page 146

    Fax setup phaser® 6180mfp multifunction printer 8-3 2. On the control panel, press the system button, select admin menu , fax settings , country , and then press the ok button. 3. Press the up arrow or down arrow button to select the country you are in, and then press the ok button. 4. Select yes wh...

  • Page 147: Basic Faxing

    Basic faxing phaser® 6180mfp multifunction printer 8-4 basic faxing this section includes: ■ sending a fax from the printer on page 8-4 ■ sending a fax from your computer on page 8-5 note: before faxing you must set the country code and fax number for the printer. See fax setup on page 8-2. Sending ...

  • Page 148

    Basic faxing phaser® 6180mfp multifunction printer 8-5 sending a fax from your computer you can send a fax to the printer from an application on your windows computer. To use the lan fax function you need to have the pcl driver installed. To send a fax from a windows 2000, windows xp, windows server...

  • Page 149: Faxing to An Individual

    Using the address book when faxing phaser® 6180mfp multifunction printer 8-6 using the address book when faxing you can create and save fax information for individuals or groups to whom you often send faxes. This saves time so that you can quickly select saved names and numbers without having to re-...

  • Page 150

    Using the address book when faxing phaser® 6180mfp multifunction printer 8-7 using the address book editor to add an individual note: to use the address book editor, your computer must be connected to the printer with a usb cable. 1. Windows: on the start menu, select programs > xerox > phaser 6180m...

  • Page 151: Faxing to A Group

    Using the address book when faxing phaser® 6180mfp multifunction printer 8-8 5. Press the ok button after selecting the recipients. 6. Press the start button. The printer starts the fax job. Note: to stop a fax from sending, press the stop button. Faxing to a group set up and save group names to eas...

  • Page 152

    Using the address book when faxing phaser® 6180mfp multifunction printer 8-9 using address book editor to create a group to create a fax group with the address book editor: 1. Windows: on the start menu, select programs > xerox > phaser 6180mfp > address book editor, and then click ok. Macintosh: op...

  • Page 153

    Using the address book when faxing phaser® 6180mfp multifunction printer 8-10 6. Select the check box of individuals that you want to be in the group. Deselect the check box of individuals you want removed from the group. Note: use the directory list to links at the bottom of the screen to see addit...

  • Page 154: Setting The Fax Resolution

    Selecting fax options for single jobs phaser® 6180mfp multifunction printer 8-11 selecting fax options for single jobs this section includes: ■ setting the fax resolution on page 8-11 ■ selecting the original type on page 8-11 ■ making the image lighter or darker on page 8-12 ■ delay sending a fax o...

  • Page 155: Delay Sending A Fax

    Selecting fax options for single jobs phaser® 6180mfp multifunction printer 8-12 making the image lighter or darker to lighten or darken an image when it is faxed: 1. On the control panel, press the fax button. 2. Select lighten/darken , and then press the ok button. 3. Press the forward arrow or ba...

  • Page 156: Fax Configuration

    Changing the default fax job settings phaser® 6180mfp multifunction printer 8-13 changing the default fax job settings to change the default fax settings: 1. Press the system button. 2. Select default settings , and then press the ok button. 3. Select fax defaults , and then press the ok button. 4. ...

  • Page 157: Managing Fax Functions

    Managing fax functions phaser® 6180mfp multifunction printer 8-14 managing fax functions this section includes: ■ printing transmission reports on page 8-14 ■ enabling or disabling secure faxes on page 8-15 ■ limiting access to fax and scan operations on page 8-16 ■ limiting who can send faxes to th...

  • Page 158

    Managing fax functions phaser® 6180mfp multifunction printer 8-15 enabling or disabling secure faxes when the secure receive lock option is enabled, a password is required before faxes can be printed or removed. To enable or disable secure receive lock: 1. On the control panel, press the system butt...

  • Page 159

    Managing fax functions phaser® 6180mfp multifunction printer 8-16 limiting access to fax and scan operations enabling the scan/fax lock option limits access to fax and scan operations by requiring a password to be entered before faxing or scanning. To enable or disable scan/fax lock: 1. On the contr...

  • Page 160: Printing Fax Reports

    Managing fax functions phaser® 6180mfp multifunction printer 8-17 printing fax reports several fax reports are available to provide information about faxing activities, directories, and pending jobs. The speed dial report and the address book report display information about fax numbers, individual,...

  • Page 161: Solving Fax Problems

    Solving fax problems phaser® 6180mfp multifunction printer 8-18 solving fax problems if the fax cannot be sent correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your se...

  • Page 162: Problems Sending Faxes

    Solving fax problems phaser® 6180mfp multifunction printer 8-19 problems sending faxes symptom cause solution the document is not scanned. The document is too thick, too thin, or too small. Use the original glass to send the fax. The document is scanned at an angle. The document guides are not adjus...

  • Page 163: Problems Receiving Faxes

    Solving fax problems phaser® 6180mfp multifunction printer 8-20 problems receiving faxes symptom cause solution the received fax is blank. There may be a problem with the telephone connection or with the caller’s fax machine. Check that the machine can make clean copies. If it can, have the caller s...

  • Page 164: Using The Control

    Phaser® 6180mfp multifunction printer 9-1 this chapter includes: ■ control panel menus on page 9-2 ■ description of menu items on page 9-4 ■ menu map on page 9-20 ■ entering text on the control panel on page 9-21 using the control panel menus and keypad.

  • Page 165: Control Panel Menus

    Control panel menus phaser® 6180mfp multifunction printer 9-2 control panel menus this section includes: ■ menu configuration on page 9-2 ■ changing menu settings on page 9-3 menu configuration the menus that can be accessed by pressing the system button on the control panel are as follows: ■ defaul...

  • Page 166: Changing Menu Settings

    Control panel menus phaser® 6180mfp multifunction printer 9-3 changing menu settings changing the power saver time in this example, you set the transitional time to the power saver mode. For more information on the power saver modes, see power saver modes on page 2-10. 1. To display the setup screen...

  • Page 167: Description of Menu Items

    Description of menu items phaser® 6180mfp multifunction printer 9-4 description of menu items this section includes: ■ default settings on page 9-4 ■ tray settings on page 9-6 ■ information pages on page 9-7 ■ billing meters on page 9-8 ■ admin menu on page 9-8 default settings there are three subme...

  • Page 168

    Description of menu items phaser® 6180mfp multifunction printer 9-5 scan defaults menu ■ scan to network: selects the scan destination. ■ file format: selects the file type of the scanned image. ■ color: selects the color mode, either color or black and white. ■ resolution: selects the scan resoluti...

  • Page 169: Tray Settings

    Description of menu items phaser® 6180mfp multifunction printer 9-6 tray settings there are three submenus under the tray settings menu: tray 1 (mpt), tray 2, and tray 3. You can set paper size and paper type for each tray under these menus. (display pop-up and mpt mode can only be set for tray 1 (m...

  • Page 170: Information Pages

    Description of menu items phaser® 6180mfp multifunction printer 9-7 information pages prints various types of reports and lists. For the procedure for printing information pages, refer to printing information pages on page 9-7. ■ menu map: prints a map of the control panel menus. ■ demo page: you ca...

  • Page 171: Billing Meters

    Description of menu items phaser® 6180mfp multifunction printer 9-8 billing meters displays the number of processed print jobs on the control panel. The meter is divided according to the color modes. ■ total impressions: displays the total number of pages printed. ■ color impressions: displays the t...

  • Page 172

    Description of menu items phaser® 6180mfp multifunction printer 9-9 pcl settings ■ paper supply: specifies the paper tray to be used for printing. ■ auto (default): the tray is selected automatically when print data is sent. ■ tray 1 (mpt) ■ tray 2 ■ tray 3 ■ paper size: specifies the default paper ...

  • Page 173

    Description of menu items phaser® 6180mfp multifunction printer 9-10 postscript settings ■ ps error report: specifies whether an error report is printed when a postscript error occurs. ■ ps job time-out: specifies the maximum execution time for a postscript job to complete. If the job exceeds the sp...

  • Page 174

    Description of menu items phaser® 6180mfp multifunction printer 9-11 ■ ip address, subnet mask, and gateway address: these items are used to check the addresses that have been obtained automatically or to specify addresses manually. Enter the address in the format of xxx.Xxx.Xxx.Xxx. You can specify...

  • Page 175

    Description of menu items phaser® 6180mfp multifunction printer 9-12 parallel settings specifies the settings for the parallel interface. Note: you need to restart the printer to activate the new settings. After changing the settings, turn off the printer, and then turn it on again. Ecp specifies if...

  • Page 176

    Description of menu items phaser® 6180mfp multifunction printer 9-13 fax settings the fax settings menu contains the following items. ■ interval timer: specifies the interval time between resend attempts. ■ number of redial: specifies the number of redial attempts. ■ int. Of redial: specifies the ti...

  • Page 177

    Description of menu items phaser® 6180mfp multifunction printer 9-14 ■ your fax number: specifies your telephone number, which is printed at the top of each page sent from your printer. ■ device name: specifies your name or your companies name, which is printed on the report sheet. ■ drpd pattern: s...

  • Page 178

    Description of menu items phaser® 6180mfp multifunction printer 9-15 ■ extel hook thresh: specifies the threshold value for the external telephone. ■ country: specifies the country where the printer is used. Note: country must be set before faxes can be sent. ■ fwd error print: to print the document...

  • Page 179

    Description of menu items phaser® 6180mfp multifunction printer 9-16 ■ time-out: you can cancel a printing process when it goes beyond a set time period. Set the time until the print job is canceled. When this timeout expires, the print job is canceled. ■ 5 sec. To 300 sec. (default: 30 sec.): speci...

  • Page 180

    Description of menu items phaser® 6180mfp multifunction printer 9-17 ■ banner sheet: specifies the settings for the banner sheet. ■ insert position (default: off): selects the position to output the banner sheet from: off, front, back, and front & back. When off is selected, the banner sheet is not ...

  • Page 181

    Description of menu items phaser® 6180mfp multifunction printer 9-18 maintenance use this menu to initialize the nvm, to configure security setting, or to adjust the configurations for each type of paper. ■ auto regi adjust: adjusts the color registration automatically. Selecting on adjusts the colo...

  • Page 182

    Description of menu items phaser® 6180mfp multifunction printer 9-19 admin reports use this menu to print various types of reports and lists regarding printer usage. ■ speed dial: prints a report of the speed dial numbers. ■ address book: prints a report of the address book email addresses. ■ server...

  • Page 183: Menu Map

    Menu map phaser® 6180mfp multifunction printer 9-20 menu map the menu map helps you navigate the control panel menus. To print the menu map: 1. On the control panel, press the system button, select information pages , and then press the ok button. 2. Select menu map , and then press the ok button to...

  • Page 184: Correcting Text

    Entering text on the control panel phaser® 6180mfp multifunction printer 9-21 entering text on the control panel when programming the recipient name, letters, accented characters, numbers and symbols can be entered much like using your cell phone keypad. Correcting text ■ to erase all entered text, ...

  • Page 185: Troubleshooting

    Phaser® 6180mfp multifunction printer 10-1 this chapter includes: ■ paper jams on page 10-2 ■ print quality on page 10-20 ■ problems with the printer on page 10-28 ■ control panel error messages on page 10-32 ■ getting help on page 10-40 see also: troubleshooting video tutorials at www.Xerox.Com/off...

  • Page 186: Paper Jams

    Paper jams phaser® 6180mfp multifunction printer 10-2 paper jams this section includes: ■ preventing and clearing paper jams on page 10-2 ■ paper jams in tray 1 (mpt) on page 10-3 ■ paper jams in the paper tray on page 10-6 ■ paper jams at the automatic document feeder on page 10-9 ■ paper jams at t...

  • Page 187: Paper Jams In Tray 1 (Mpt)

    Paper jams phaser® 6180mfp multifunction printer 10-3 paper jams in tray 1 (mpt) follow this procedure to remove paper jammed in tray 1 (mpt). 1. Pull the jammed paper out of tray 1 (mpt), and remove any remaining paper from the tray. 2. Close tray 1 (mpt). 3. Push up the button and open the front c...

  • Page 188

    Paper jams phaser® 6180mfp multifunction printer 10-4 4. Carefully remove any jammed paper in the printer. Confirm that there are no scraps of paper left inside. Caution: prolonged exposure to light may damage the print cartridge. 5. Close the front cover. 6. Remove the tray from the printer. 6180mf...

  • Page 189

    Paper jams phaser® 6180mfp multifunction printer 10-5 7. Carefully pull out any jammed paper remaining inside the printer. 8. Insert the tray into the printer and push until it stops. Caution: do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. 6180mf...

  • Page 190: Paper Jams In The Paper Tray

    Paper jams phaser® 6180mfp multifunction printer 10-6 paper jams in the paper tray use the following procedure to remove paper jammed in the paper tray. 1. Gently remove the tray from the printer. 2. Remove all the jammed and/or creased paper from the tray. 6180mfp-028 6180mfp_055.

  • Page 191

    Paper jams phaser® 6180mfp multifunction printer 10-7 3. If there is jammed paper remaining inside the printer, pull it out carefully to avoid tearing it. 4. Press the release button and open the front cover. Remove any scraps of paper remaining inside the printer. Caution: prolonged exposure to lig...

  • Page 192

    Paper jams phaser® 6180mfp multifunction printer 10-8 5. Close the front cover. 6. Insert the tray into the printer, and push until it stops. Caution: do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. 6180mfp-050 6180mfp-013.

  • Page 193

    Paper jams phaser® 6180mfp multifunction printer 10-9 paper jams at the automatic document feeder note: paper jams at the adf can happen if the document feed tray is overfilled. Fill the document feed tray only up to the max line indicated on the tray. Use the following procedure to remove paper jam...

  • Page 194

    Paper jams phaser® 6180mfp multifunction printer 10-10 3. If the paper jam is in the paper feed area, remove the paper by carefully pulling it up. 4. If the paper jam is at the paper exit area, turn the dial to remove the paper. 6180mfp-024 6180mfp-025.

  • Page 195: Paper Jams At The Fuser

    Paper jams phaser® 6180mfp multifunction printer 10-11 5. Open the document cover, gently remove any jammed paper. Paper jams at the fuser 1. Press the button and open the front cover. 6180mfp-058 6180mfp-029.

  • Page 196

    Paper jams phaser® 6180mfp multifunction printer 10-12 2. Lift the levers at both ends of the fuser (1), and remove the jammed paper (2). If the paper is torn, remove any scraps of paper remaining inside the printer. Warning: some components inside the printer, such as the fuser and surrounding area...

  • Page 197

    Paper jams phaser® 6180mfp multifunction printer 10-13 4. Close the fuser cover and press down both levers. 5. Close the front cover. 6180mfp-033 6180mfp-050

  • Page 198

    Paper jams phaser® 6180mfp multifunction printer 10-14 paper jams at the duplex unit 1. Push the button and open the front cover. Warning: some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. 2. Carefully pull out the jammed paper from the duplex u...

  • Page 199

    Paper jams phaser® 6180mfp multifunction printer 10-15 3. Hold the knobs of the transfer unit as shown in the following illustration and open the unit fully. 4. Remove the jammed paper. Confirm that there are no scraps of paper left inside the transfer belt unit. 5. Close the transfer belt unit. 618...

  • Page 200

    Paper jams phaser® 6180mfp multifunction printer 10-16 6. Close the front cover. Paper jams in the optional sheet feeder 1. Open the trays until you find the jammed paper. Note: paper jammed in the lower tray can block the trays above it, preventing you from opening them. Look for the jammed paper s...

  • Page 201

    Paper jams phaser® 6180mfp multifunction printer 10-17 2. Remove all jammed and/or creased paper from the tray. 3. Pull the jammed paper out carefully to avoid tearing it. If the paper is torn, confirm that there are no scraps of paper remaining inside the printer. 4. Push the button and open the fr...

  • Page 202

    Paper jams phaser® 6180mfp multifunction printer 10-18 5. Close the front cover. 6. Insert the trays into the printer. Push the trays in until they stop. Caution: do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer. 6180mfp-051 6180mfp-039.

  • Page 203: When Long Paper Jams

    Paper jams phaser® 6180mfp multifunction printer 10-19 when long paper jams when long paper (longer than 356 mm) jams inside the printer, cut the paper as needed, then remove it in the proper way depending on the place that the paper jam occurs. Caution: if it is difficult to open the front cover, d...

  • Page 204: Print Quality

    Print quality phaser® 6180mfp multifunction printer 10-20 print quality this section includes: ■ print-quality problems on page 10-20 ■ copy-quality problems on page 10-24 ■ color registration on page 10-25 print-quality problems when the print quality is poor, select the closest symptom from the fo...

  • Page 205

    Print quality phaser® 6180mfp multifunction printer 10-21 stray black dots or white areas (drop outs) the paper is outside the recommended specification range. Replace the paper with a recommended size and type, and confirm that your control panel settings are correct. See about paper on page 5-6. T...

  • Page 206

    Print quality phaser® 6180mfp multifunction printer 10-22 toner smears when rubbed the paper is damp. Replace the paper. See about paper on page 5-6. The paper is outside the recommended specification range. Replace the paper with a recommend size and type, and confirm that your print driver setting...

  • Page 207

    Print quality phaser® 6180mfp multifunction printer 10-23 partial blanks, creased paper, or blotted printing the paper is damp. Replace the paper. The paper is outside the recommended specification range. Replace the paper with a recommended size and type. See about paper on page 5-6. The transfer u...

  • Page 208: Copy-Quality Problems

    Print quality phaser® 6180mfp multifunction printer 10-24 copy-quality problems when the copy quality is poor, select the closest symptom from the following table to correct the problem. If the copy quality does not improve after carrying out the appropriate action, contact xerox customer support or...

  • Page 209: Color Registration

    Print quality phaser® 6180mfp multifunction printer 10-25 color registration color registration can be adjusted by the printer automatically, or you can manually adjust it. Color registration should be adjusted any time the printer is moved. Automatic color registration adjustment use the following ...

  • Page 210

    Print quality phaser® 6180mfp multifunction printer 10-26 manual color registration adjustment you can fine tune color registration by performing a manual adjustment of color registration. Printing the color registration correction chart 1. Press the system button to display the setup screen. 2. Pre...

  • Page 211

    Print quality phaser® 6180mfp multifunction printer 10-27 9. Repeat steps 6, 7, and 8 to continue adjusting the color registration. 10. Press the exit button, and then select color regi chart , and then press the ok button. 11. Press the ok button again. The color registration correction chart is pr...

  • Page 212: Problems With The Printer

    Problems with the printer phaser® 6180mfp multifunction printer 10-28 problems with the printer if you encounter a problem with your printer, use the following table to troubleshoot and fix the problem. For additional troubleshooting information, see print quality on page 10-20. Warning: never open ...

  • Page 213

    Problems with the printer phaser® 6180mfp multifunction printer 10-29 cannot scan to computer is the printer connected to the network? Connect the printer to the network for computer (network) and server (ftp) scanning. If using the express scan manager, then connect the printer via usb. Is the user...

  • Page 214

    Problems with the printer phaser® 6180mfp multifunction printer 10-30 condensation has occurred inside the printer turn the printer on, and leave it on, for at least one hour to get rid of the condensation. If the problem continues, refer to the xerox support website, www.Xerox.Com/office/6180mfpsup...

  • Page 215: Enabling Options

    Problems with the printer phaser® 6180mfp multifunction printer 10-31 enabling options if your options are not working, do the following to enable the options: using the postscript driver 1. Select start, select settings, and then select printers and faxes. 2. Right-click on the printer and select p...

  • Page 216: Control Panel Error Messages

    Control panel error messages phaser® 6180mfp multifunction printer 10-32 control panel error messages this section describes the messages displayed on the control panel. Messages about supplies message condition/reason/action 010-351 replace fuser time to replace the fuser. Replace the old fuser wit...

  • Page 217

    Control panel error messages phaser® 6180mfp multifunction printer 10-33 xxx indicates one of the following: the yellow toner (y), cyan toner (c), magenta toner (m), black toner (k), or fuser. Nnn indicates a numeric value. Ready to print xxx cartridge replace soon the xxx print cartridge is nearly ...

  • Page 218

    Control panel error messages phaser® 6180mfp multifunction printer 10-34 messages about the printer and other items message condition/reason/action 042-700 over heat the printer’s internal temperature is too high. The printer has been stopped. Wait 1 hour before restarting the printer. Ensure the pr...

  • Page 219

    Control panel error messages phaser® 6180mfp multifunction printer 10-35 limit reached press set the user has exceeded the limit on the number of pages that can be printed when using an authentication function. Contact the administrator. Mcu firmware error 024-340 restart printer a firmware error ha...

  • Page 220

    Control panel error messages phaser® 6180mfp multifunction printer 10-36 pdl error press set error relating to pcl emulation problems has occurred. Press the ok button to clear the message, cancel the current print job, and conduct the next print job, if any. Press the stop button to cancel the prin...

  • Page 221

    Control panel error messages phaser® 6180mfp multifunction printer 10-37 nnn indicates a numeric value. Reboot printer 116-316 additional memory (optional) is not installed correctly or is not working correctly due to damage or malfunction. Reinstall the additional memory. Reboot printer 116-320 an ...

  • Page 222: Network Related Errors

    Control panel error messages phaser® 6180mfp multifunction printer 10-38 network related errors message condition/reason/action email error invalid smtp server error 016-503 press ok the smtp server was not found. Use centreware is to verify that the address for the server is correct. Email error in...

  • Page 223

    Control panel error messages phaser® 6180mfp multifunction printer 10-39 network scan error invalid write permission error 016-784 press ok you do not have write permission for the smb/ftp server. Modify your permissions on the server, or change the location you are scanning to one that you have wri...

  • Page 224: Getting Help

    Getting help phaser® 6180mfp multifunction printer 10-40 getting help this section includes: ■ control panel messages on page 10-40 ■ printingscout alerts on page 10-40 ■ online support assistant on page 10-40 ■ web links on page 10-41 xerox provides several automatic diagnostic tools to help you pr...

  • Page 225: Web Links

    Getting help phaser® 6180mfp multifunction printer 10-41 web links xerox provides several websites that offer additional help on your phaser 6180mfp printer. A set of xerox links is installed in your web browser’s favorites folder when you install the xerox printer drivers on your computer. Resource...

  • Page 226: Maintenance

    Phaser® 6180mfp multifunction printer 11-1 this chapter includes: ■ cleaning the printer on page 11-2 ■ ordering supplies on page 11-4 ■ managing the printer on page 11-6 ■ checking page counts on page 11-10 ■ moving the printer on page 11-11 see also: maintenance video tutorials at www.Xerox.Com/of...

  • Page 227: Cleaning The Printer

    Cleaning the printer phaser® 6180mfp multifunction printer 11-2 cleaning the printer this section describes how to clean the printer in order to maintain it in good condition and print clean printouts all the time. Warning: be sure to turn off and unplug the printer before accessing the interior of ...

  • Page 228: Cleaning The Interior

    Cleaning the printer phaser® 6180mfp multifunction printer 11-3 cleaning the interior after clearing paper jams or replacing the print cartridge, inspect the inside of the printer before closing the printer covers. Warning: never touch a labeled area found on or near the heat roller in the fuser. Yo...

  • Page 229: Ordering Supplies

    Ordering supplies phaser® 6180mfp multifunction printer 11-4 ordering supplies this section includes: ■ consumables on page 11-4 ■ routine maintenance items on page 11-4 ■ when to order supplies on page 11-5 ■ recycling supplies on page 11-5 certain consumables and routine maintenance items need to ...

  • Page 230: When to Order Supplies

    Ordering supplies phaser® 6180mfp multifunction printer 11-5 when to order supplies the control panel displays a warning when the supply nears its replacement time. Verify that you have replacements on hand. It is important to order these supplies when the messages first appear to avoid interruption...

  • Page 231: Managing The Printer

    Managing the printer phaser® 6180mfp multifunction printer 11-6 managing the printer this section includes: ■ checking or managing the printer with centreware is on page 11-6 ■ checking printer status with printingscout (windows) on page 11-7 ■ checking printer status through e-mail on page 11-7 che...

  • Page 232

    Managing the printer phaser® 6180mfp multifunction printer 11-7 checking printer status with printingscout (windows) printingscout is a tool that is installed with your xerox printer driver. It automatically checks the printer status when you send a print job. Printingscout can check the paper size ...

  • Page 233

    Managing the printer phaser® 6180mfp multifunction printer 11-8 checking the printer status with e-mail this section describes cautions when sending e-mail to the printer to check the printer status. ■ you can specify any title for the e-mail when checking the printer status or changing the printer ...

  • Page 234

    Managing the printer phaser® 6180mfp multifunction printer 11-9 commands that can be used in e-mail text use each command according to the following rules: ■ prefix all commands with “#”, and specify the #password command at the top of the e-mail. ■ command lines without “#” are ignored. ■ write one...

  • Page 235: Checking Page Counts

    Checking page counts phaser® 6180mfp multifunction printer 11-10 checking page counts the total number of printed pages can be checked at the control panel. Three meters are available: total impressions, color impressions, and black impressions. The billing meter counts the number of pages printed p...

  • Page 236: Moving The Printer

    Moving the printer phaser® 6180mfp multifunction printer 11-11 moving the printer use the following procedure when moving the printer. To view precautions and guidelines for safely moving your printer, see user safety on page 1-2. The printer, configured with the optional accessories, paper trays, c...

  • Page 237

    Moving the printer phaser® 6180mfp multifunction printer 11-12 1. Turn off the printer. 2. Disconnect the power cord, interface cable, and any other cables. Warning: to prevent electric shock, never touch the power plug with wet hands. When removing the power cord, make sure that you pull the plug a...

  • Page 238

    Moving the printer phaser® 6180mfp multifunction printer 11-13 3. Set the scan bar lock switch to the locked position. 4. Remove any paper in the output tray and return the paper stopper to its original position. 5. Remove any paper in the tray 1 (mpt), and then close the front cover. Keep the paper...

  • Page 239

    Moving the printer phaser® 6180mfp multifunction printer 11-14 6. Pull out the paper tray from the printer and remove any paper in the tray, and then reinstall the tray. Keep the paper wrapped and away from humidity and dirt. 7. Lift the printer and move it gently. Note: if the printer is to be move...

  • Page 240

    Phaser® 6180mfp multifunction printer index-1 index numerics 2-sided printing, 5-23 automatic, 5-23 binding edge options, 5-24 selecting, 5-24 a activity report, 8-17 adding an individual, 8-6 individual speed dial entry, 8-6 address book creating fax group, 8-8 editing groups, 8-9 address book edit...

  • Page 241

    Index phaser® 6180mfp multifunction printer index-2 choosing a network connection, 4-3 cleaning printer, 11-2 printer exterior, 11-2 printer interior, 11-3 clearance location of the printer, 1-4 clearing faxes, 8-15 collating, 6-2 copies, 6-12 color adjusting for thin paper originals, 7-20 selecting...

  • Page 242

    Index phaser® 6180mfp multifunction printer index-3 d default settings, 9-4 copy, 9-4 fax, 9-5 scan, 9-5 delay sending a fax, 8-12 dhcp enabled by default on phaser printers, 4-7 enabling on the control panel, 4-7 enabling with centreware is, 4-7 manually setting the printer’s ip address, 4-8 settin...

  • Page 243

    Index phaser® 6180mfp multifunction printer index-4 faxing basic, 8-4 changing default settings, 8-13 delay sending, 8-12 enabling color fax, 8-12 lightening/darkening the image, 8-12 problems receiving, 8-20 quick method, 8-4 selecting options, 8-11 selecting the original type, 8-11 setting resolut...

  • Page 244

    Index phaser® 6180mfp multifunction printer index-5 l labels, 5-31 guidelines, 5-31 printing from tray 1 (mpt), 5-31 printing from trays 2 and 3, 5-33 laser safety, 1-3 launcher, 3-3 letters selecting using the alphanumeric keypad, 8-4 loading paper tray 1 (mpt), 5-10 trays 2 and 3, 5-13 local area ...

  • Page 245

    Index phaser® 6180mfp multifunction printer index-6 options duplex unit, 2-5 enabling, 10-31 memory, 2-5 multi-protocol network card, 2-5 printer, 2-5 printing, 5-17 ordering supplies, 11-4, 11-5 original size setting for scanning, 7-20 original type specifying for scanned images, 7-19 originals pri...

  • Page 246

    Index phaser® 6180mfp multifunction printer index-7 printer driver available, 4-10 installing, 4-10 layout tab, 5-18 macintosh, 4-10 macintosh os x version 10.2 and 10.3, 4-11 macintosh os x version 10.4, 4-13 operating systems, 4-10 output options tab, 5-18 page description languages, 4-10 paper/qu...

  • Page 247

    Index phaser® 6180mfp multifunction printer index-8 safety symbols marked on printer, 1-8 scanned images placing in windows or macintosh applications, 7-15 scanner driver, 3-2 installing driver, 7-3 parts of, 2-4 scanning black and white images, 7-18 changing settings for a single job, 7-21 color im...

  • Page 248

    Index phaser® 6180mfp multifunction printer index-9 t tcp/ip addresses, 4-6 technical support, 2-13 transmission print fax report, 8-14 transparencies, 5-25 guidelines, 5-25 printing from tray 1 (mpt), 5-26 tray 1 (mpt) loading paper, 5-10 printing custom size paper, 5-42 printing envelopes, 5-30 pr...