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Xerox WorkCentre Pro 412 User Manual
Summary of WorkCentre Pro 412
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Workcentre pro 412 user guide 708p86380
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Prepared by: the document company xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1he england © 2001 by xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statuto...
Page 3: Table of Contents
Xerox workcentre pro 412 user guide i table of contents 1 about this guide...................................................................1-1 finding information in the user guide.....................................................1-2 customer support................................................
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Ii xerox workcentre pro 412 user guide 2. Select the paper supply...........................................................................3-3 3. Load the originals ....................................................................................3-4 4. Select the copy features......................
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Xerox workcentre pro 412 user guide iii standard fax features ............................................................................5-20 resolution ..................................................................................................5-20 scan options..................................
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Iv xerox workcentre pro 412 user guide toner cartridge ............................................................................................7-5 drum cartridge...........................................................................................7-11 loading media ............................
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Xerox workcentre pro 412 user guide v running controlcentre 5.0 ........................................................................9-12 using controlcentre 5.0.............................................................................9-13 10 appendix a - safety notes.............................
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Vi xerox workcentre pro 412 user guide.
Page 9: About This Guide
Xerox workcentre pro 412 user guide page 1-1 ab ou t th is guide 1 about this guide thank you for purchasing the workcentre pro 412. The workcentre pro 412 is designed for ease of use, but to use your machine to its fullest potential, take some time to read the user documentation..
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Page 1-2 xerox workcentre pro 412 user guide finding information in the user guide the user guide contains the following sections: - table of contents use the table of contents to find topics easily. - about this guide - chapter 1 describes the information in this user guide. - product overview - ch...
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Xerox workcentre pro 412 user guide page 1-3 ab ou t th is guide - system setup - chapter 9 provides instructions for programming the default system settings available on the machine. Also provides information about setting up and using controlcentre 5.0. - safety notes - appendix a provides safety ...
Page 12: Customer Support
Page 1-4 xerox workcentre pro 412 user guide customer support if after product installation further assistance is required, please call our experts at the xerox welcome centre or your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of...
Page 13: Conventions
Xerox workcentre pro 412 user guide page 1-5 ab ou t th is guide conventions throughout this user guide, there are some terms that are used interchangeably: ½ document is synonymous with original. ½ button is synonymous with key. ½ page is synonymous with sheet. ½ workcentre pro 412 is synonymous wi...
Page 14: Feed Orientation
Page 1-6 xerox workcentre pro 412 user guide feed orientation feed orientation describes the direction the originals and the media is fed through the machine. It is recommended the feed orientation of the originals matches that of the media. There are two types of feed orientation: long edge feed (l...
Page 15: Bracket Text Typeface
Xerox workcentre pro 412 user guide page 1-7 ab ou t th is guide bracket text typeface the [bracket text] typeface is used to emphasize the selection of a feature or key. For example: ½ press [reduce/enlarge] on the control panel repeatedly until ‘reduce/enlarge’ displays on the lcd. ½ enter the req...
Page 16: Notes
Page 1-8 xerox workcentre pro 412 user guide notes notes are statements that provide additional information. For example: note: you cannot include one group dial number in another group dial number. Hints hints help users perform a task. For example: hint: for information about all the dialing metho...
Page 17: Related Information Sources
Xerox workcentre pro 412 user guide page 1-9 ab ou t th is guide related information sources information available for the workcentre pro 412 consists of: - this user guide - the quick start guide - the installation sheet - the customer documentation cd.
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Page 1-10 xerox workcentre pro 412 user guide.
Page 19: Product Overview
Xerox workcentre pro 412 user guide page 2-1 pr od uct o v er vi ew 2 product overview thank you for purchasing the workcentre pro 412. This product provides printing, copying, faxing and scanning functionality. This chapter provides an overview of your workcentre pro 412 and step-by-step instructio...
Page 20: Unpacking
Page 2-2 xerox workcentre pro 412 user guide unpacking using the instructions provided in this section, unpack your xerox workcentre pro 412. ½ remove the plastic film from the lcd. Remove all tapes and packing materials from your workcentre pro 412. Tape lcd ½ pull the scan unlock switch located on...
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Xerox workcentre pro 412 user guide page 2-3 pr od uct o v er vi ew note: the workcentre pro 412 is equipped with a usb port and a parallel port for use with ibm compatible computers with a 100mhz pentium or higher equivalent processor. Note: you must be running windows 98, windows 2000 or windows m...
Page 22: Front View
Page 2-4 xerox workcentre pro 412 user guide identifying the machine components use the illustrations in this section, identify your workcentre pro 412 components and their location. Front view automatic document feeder document guides document input tray document output tray control panel paper cas...
Page 23: Rear View
Xerox workcentre pro 412 user guide page 2-5 pr od uct o v er vi ew rear view document cover scan module connector paper cassette document glass paper exit extension usb connector parallel connector ac power cord connector ext. Line telephone connections.
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Page 2-6 xerox workcentre pro 412 user guide control panel components and keys use the illustration below to identify the components and keys of your workcentre pro 412 control panel. Item description function 1 pause pc printing use to pause a print job. When pressed again, the pc print job is resu...
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Xerox workcentre pro 412 user guide page 2-7 pr od uct o v er vi ew 11 copy/fax/scan use to select the functionality of the machine; copy mode, fax mode or scan mode. When the required mode displays, press select or wait a few seconds to access the mode. 12 the display shows the current status of th...
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Page 2-8 xerox workcentre pro 412 user guide entering characters using the numeric keypad as you perform various tasks, you’ll need to enter names and numbers. For example, when you set up your machine you enter your name (or your company’s name) and telephone number. When you store speed dial or gr...
Page 27: Keypad Character Assignment
Xerox workcentre pro 412 user guide page 2-9 pr od uct o v er vi ew ½ to enter additional letters, repeat the procedure. ½ if the next letter is printed on the same button, move the cursor by pressing , then press the button labeled with the letter you want. The cursor moves to the right and the nex...
Page 28: Inserting A Pause
Page 2-10 xerox workcentre pro 412 user guide inserting a pause with some telephone systems, you must dial an access code (9 for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up a speed dial nu...
Page 29: Making Connections
Xerox workcentre pro 412 user guide page 2-11 pr od uct o v er vi ew making connections use the following instructions to make the necessary connections required to install your xerox workcentre pro 412. ½ connect the scan module cord to the port shown and fasten the side screws. ½ if required, conn...
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Page 2-12 xerox workcentre pro 412 user guide note: use only the parallel cable or the usb cable. You must be running windows 98, windows 2000 or windows me to use the usb cable. Otherwise, use a parallel cable. (parallel or usb cables are not required for standalone features.) hint: if using a para...
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Xerox workcentre pro 412 user guide page 2-13 pr od uct o v er vi ew ½ ensure you have unlocked the scanner. Pull the scan unlock switch toward you before connecting the power cord. For details refer to “unpacking” starting on page 2-2. ½ connect the ac power cord to your machine and a power outlet....
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Page 2-14 xerox workcentre pro 412 user guide installing drum and toner cartridges using the instructions provided, install the drum and toner cartridges. Caution: ensure that the side cover is always open before opening the front cover. ½ pull the release latch to open the side cover. ½ open the fr...
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Xerox workcentre pro 412 user guide page 2-15 pr od uct o v er vi ew ½ remove the drum cartridge from its packaging and slide it into the workcentre pro 412 until it locks into place. ½ remove the starter toner cartridge from its packaging. ½ gently shake the cartridge to loosen the toner. Shaking t...
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Page 2-16 xerox workcentre pro 412 user guide ½ slide the toner cartridge into the workcentre pro 412 until it locks into place. ½ turn the toner lever downwards until it locks into place..
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Xerox workcentre pro 412 user guide page 2-17 pr od uct o v er vi ew ½ close the front cover and the side cover . 1 2 1 2.
Page 36: Loading Paper
Page 2-18 xerox workcentre pro 412 user guide loading paper using the instructions provided, load paper into your xerox workcentre pro 412. The paper cassette can hold a maximum of 550 sheets of 80 g/m 2 (20 lb) plain paper. ½ pull open the paper cassette. ½ push down on the pressure plate until it ...
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Xerox workcentre pro 412 user guide page 2-19 pr od uct o v er vi ew ½ adjust the rear paper guide to the required paper length. It is preset to a4 or 8.5 x 11 inch size depending on country. ½ to load another size, lift and insert the rear guide into the corresponding position. Lgl folio a4 lt r re...
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Page 2-20 xerox workcentre pro 412 user guide ½ ensure that the paper is positioned under the snubbers. Snubber do not fill above the max fill line. Max fill line.
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Xerox workcentre pro 412 user guide page 2-21 pr od uct o v er vi ew ½ while squeezing the side guide as shown, move it toward the stack of paper until it gently touches the side of the stack. Do not allow the guide to press against the edge of the paper tightly; the guide may bend the paper. ½ clos...
Page 40: Setting The Language
Page 2-22 xerox workcentre pro 412 user guide setting the language if the machine language requires changing, follow the instructions below to change the select language setting. ½ press [menu/exit] on the control panel. The display shows the first menu; system data. ½ scroll to the ‘system setup’ m...
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Xerox workcentre pro 412 user guide page 2-23 pr od uct o v er vi ew setting the local id and name in some countries you are required by law to indicate your fax number on any fax you send. The system id, containing your telephone number and name (or company name), will be printed at the top of each...
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Page 2-24 xerox workcentre pro 412 user guide if you want to enter the same letter or number in succession (e.G. Ss, aa, 777), enter one digit, then move the cursor by pressing the button, and enter the next digit. If you want to insert a space in the name, you can also use the button to move the cu...
Page 43: Setting The Date and Time
Xerox workcentre pro 412 user guide page 2-25 pr od uct o v er vi ew setting the date and time the current time and date are shown on the display when the machine is on and ready for faxing (standby mode). The time and date are printed on all faxes you send. ½ press [menu/exit] on the control panel....
Page 44: Installing Software
Page 2-26 xerox workcentre pro 412 user guide installing software you are now ready to install the drivers and other software that will enable pc printing and scanning. Note: ensure the workcentre pro 412 is plugged in and connected to your computer’s parallel or usb port before installing software ...
Page 45: Copy
Xerox workcentre pro 412 user guide page 3-1 co py 3 copy this chapter provides step-by-step instructions for copying documents. This chapter includes: - copying procedure - standard copy features - special copy features.
Page 46: Copying Procedure
3-2 xerox workcentre pro 412 user guide copying procedure before making copies identify what is to be copied, the number of copies required and any special programming requirements. Use the following steps to make a copy. 1. Press the copy/fax/scan key quick pathway ½ press the copy/fax/scan key. ½ ...
Page 47: 2. Select The Paper Supply
Xerox workcentre pro 412 user guide page 3-3 co py 2. Select the paper supply you can copy to a size of media as large as a sheet of legal size (216 x 356 mm / 8.5 x 14 inch) paper. For full media specifications, refer to appendix b - specifications. The instructions for loading this media are the s...
Page 48: 3. Load The Originals
Page 3-4 xerox workcentre pro 412 user guide 3. Load the originals a choice of document input areas is available. These are: - an automatic document feeder (adf) for multiple originals. - a document glass for single originals or bound originals. Automatic document feeder (adf) using the automatic do...
Page 49: Document Glass
Xerox workcentre pro 412 user guide page 3-5 co py document glass the document glass should be used for single pages or bound originals up to a maximum size of legal size paper (216 x 356 mm / 8.5 x 14 inch). ½ remove all staples and paper clips before placing the originals into the document feeder....
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Page 3-6 xerox workcentre pro 412 user guide ½ position the original face down on the document glass. Align it with the registration arrow in the rear left corner. Note: ensure that no documents are loaded in the adf. If a document is detected in the adf, the document has a priority than the documen...
Page 51: 5. Enter The Quantity
Xerox workcentre pro 412 user guide page 3-7 co py 4. Select the copy features there are five standard features available. The keys are located on the control panel. If you do not adjust any setting, the machine will make a copy with the following features: - lighten/darken – normal - original type ...
Page 52: 6. Press Start
Page 3-8 xerox workcentre pro 412 user guide 6. Press start ½ press [start] to begin copying. The lcd displays copy processing. Start key.
Page 53: Standard Copy Features
Xerox workcentre pro 412 user guide page 3-9 co py standard copy features you can set the following standard features for copy. Use the feature buttons on the control panel to change feature settings before pressing the start button to begin copying. Lighten/darken the lighten/darken key can adjust ...
Page 54: Original Type
Page 3-10 xerox workcentre pro 412 user guide original type the original type setting can be used to improve copies of different documents by specifying the type of document being loaded. ½ press [original type] on the control panel to display the current setting. ½ press [original type] repeatedly ...
Page 55: 2-Sided Copy
Xerox workcentre pro 412 user guide page 3-11 co py 2-sided copy use the 2-sided copy option to produce 2-sided copies from 1- sided originals. ½ press [2-sided copy] repeatedly until the required selection displays. ½ press [select] to save the selection. ½ press [start]. 2-sided copy options long ...
Page 56: Reduce/enlarge
Page 3-12 xerox workcentre pro 412 user guide reduce/enlarge you can reduce or enlarge the size of a copied image from 25% to 400% using the document glass or from 25% to 100% using the adf. Note: the percentage available is different according to the document loading method. ½ press [reduce/enlarge...
Page 57: Resetting Copy Features
Xerox workcentre pro 412 user guide page 3-13 co py resetting copy features you can reset all the copy feature selections you have made back to the factory default status. Clear/clear all key ½ press [clear/clear all] on the control panel twice. The lcd displays ‘ready to copy’..
Page 58: Special Copy Features
Page 3-14 xerox workcentre pro 412 user guide special copy features special copy features can be used for more advanced copy jobs. Use the special copy features for: - printing the original image to fit on the paper (auto fit) - printing multiple copies on a single page (clone) auto fit this feature...
Page 59: Clone
Xerox workcentre pro 412 user guide page 3-15 co py clone the clone feature prints multiple image copies from an original document onto a single page. The number of images is automatically determined by the original image size. This feature can only be applied when you are using the document glass. ...
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Page 3-16 xerox workcentre pro 412 user guide.
Page 61: Print
Xerox workcentre pro 412 user guide page 4-1 pr int 4 print this section describes printing from your pc to your xerox workcentre pro 412. This chapter includes: - printing a document from an application - printer settings.
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Page 4-2 xerox workcentre pro 412 user guide printing a document from an application this procedure describes the general steps required for printing from various windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your ...
Page 63: Printer Settings
Xerox workcentre pro 412 user guide page 4-3 pr int printer settings you can use your machine with all your windows 95/98/2000/ me or windows nt 4.0 applications. Ensure you have set the workcentre pro 412 as the default printer for all your windows operations. Most windows software applications all...
Page 64: Windows Nt 4.0
Page 4-4 xerox workcentre pro 412 user guide windows nt 4.0 ½ select the file > print > properties or file > page setup command from within any windows application. Or ½ select the xerox workcentre printer from the printers folder, click the right mouse button, then select document defaults from the...
Page 65: Printer Properties Tabs
Xerox workcentre pro 412 user guide page 4-5 pr int printer properties tabs when the printer properties are displayed, you can review and change settings for your print job. Your printer’s properties window consists of 5 tabs: - paper - image quality - page layout - watermark - about if you access t...
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Page 4-6 xerox workcentre pro 412 user guide note: if you access the printer properties through the printers folder, any settings made will become the default settings for the printer. Settings made when the printer properties are accessed through an application file menu and print or page setup wil...
Page 67: Fax
Xerox workcentre pro 412 user guide page 5-1 fa x 5 fax this chapter contains information about the fax function and the features available. It gives step by step instructions on how to send and receive faxes using all the features and functions available. The following topics are included: - faxing...
Page 68: Faxing Procedure
Page 5-2 xerox workcentre pro 412 user guide faxing procedure before sending a fax identify what is to be faxed, the fax number and any special programming requirements. Use the following steps to send a fax. 1. Load the originals a choice of document input areas is available. These are: - an automa...
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Xerox workcentre pro 412 user guide page 5-3 fa x do not attempt to feed the following types of documents into the automatic document feeder: - carbon-paper or carbon-backed paper - coated paper - onion skin or thin paper - wrinkled or creased paper - curled or rolled paper - torn paper do not load ...
Page 70: Document Glass
Page 5-4 xerox workcentre pro 412 user guide document glass the document glass should be used for single pages or bound originals up to a maximum size of legal size (216 x 356 mm / 8.5 x 14 inch). ½ raise the document glass cover. ½ position the original face down on the document glass. Align it wit...
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Xerox workcentre pro 412 user guide page 5-5 fa x 2. Press the copy/fax/scan key copy/fax/scan key select key ½ ensure that the lcd displays the date and time (fax mode). ½ if not, press the [copy/fax/ scan] key on the control panel repeatedly until ‘fax’ displays in the bottom line of the lcd, then...
Page 72: 3. Select The Fax Features
Page 5-6 xerox workcentre pro 412 user guide 3. Select the fax features there are four standard features available. The keys are located on the control panel. For a more detailed explanation of the standard fax features available, please refer to the following pages: - resolution - page 5-20 - scan ...
Page 73: 5. Press Start
Xerox workcentre pro 412 user guide page 5-7 fa x 5. Press start 6. Fax job management canceling a fax to cancel a fax, press stop at any time during the transmission. Confirming transmission when the last page of your document has been sent successfully, the machine beeps and returns to standby mod...
Page 74: Monitoring Dual Job Status
Page 5-8 xerox workcentre pro 412 user guide you can set your machine to print out a confirmation report (message confirm) automatically each time sending is completed. For instructions refer to chapter 9 - system setup, page 9-6. Monitoring dual job status your machine can perform more than one of ...
Page 75: Dialing Methods
Xerox workcentre pro 412 user guide page 5-9 fa x dialing methods there are several fax dialing methods available on your workcentre pro 412. Keypad dialing use the following instructions to send the fax using keypad dialing. ½ feed the document(s) face up into the adf or place a single document on ...
Page 76: Speed Dialing
Page 5-10 xerox workcentre pro 412 user guide speed dialing you can store up to 80 numbers in one or 2-digit speed dial locations (1-80). Storing a number for speed dialing ½ ensure that the lcd displays the date and time (fax mode). If not, press [copy/fax/scan] until fax displays, then press [sele...
Page 77: Using Speed Dialing
Xerox workcentre pro 412 user guide page 5-11 fa x using speed dialing ½ feed the document(s) face up into the adf or place a single document on the document glass face down. ½ ensure the lcd displays the date and time (fax mode). If not, press the [copy/fax/scan] key until fax displays, then press ...
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Page 5-12 xerox workcentre pro 412 user guide group dialing (for multi-address transmission) a number of speed dial numbers can be assigned as a group. By using the group number, you can send a document to multiple parties in a single operation. Your machine will dial the remote numbers in stored se...
Page 79: Editing Group Dial Numbers
Xerox workcentre pro 412 user guide page 5-13 fa x ½ to assign a name to the group, enter the required name. If you do not want to assign a name, skip this step. ½ when you have finished, press [select]. ½ if you want to assign another group, repeat the whole procedure. ½ to exit and return to the p...
Page 80: Using Group Dialing
Page 5-14 xerox workcentre pro 412 user guide ½ press [select] when you have finished editing the group. If there is a name assigned to the group, the name appears. ½ change the name if necessary, then press [select]. You can continue editing other groups by repeating the whole procedure. ½ to exit ...
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Xerox workcentre pro 412 user guide page 5-15 fa x ½ enter the remote fax phone number using the numeric keypad. To enter the number, you can also press [speed dial] and enter a speed dial number and press [select]. ½ press [select] to confirm the number. The display asks you to enter the next fax n...
Page 82: Manual Dialing
Page 5-16 xerox workcentre pro 412 user guide manual dialing ½ feed the document(s) face up into the adf or place a single document on the document glass face down. ½ ensure the lcd displays the date and time (fax mode). If not, press the [copy/fax/scan] key until fax displays, then press [select]. ...
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Xerox workcentre pro 412 user guide page 5-17 fa x ½ press or to search through the memory until you find the number you want. ½ when the number you want appears on the display, press [start] to dial. Sending a fax after talking if you have a phone connected to the ext jack, you can send a fax after...
Page 84: Receiving A Fax
Page 5-18 xerox workcentre pro 412 user guide receiving a fax your workcentre pro 412 can automatically answer, receive, and print all incoming faxes. During pc file printing, an incoming fax can be received and stored in memory. You can change the receive mode. Receive modes you can configure your ...
Page 85
Xerox workcentre pro 412 user guide page 5-19 fa x tel/fax the machine answers the incoming call. If a fax signal is not detected, the machine sounds a ringing tone to indicate a voice phone call. To answer the call, press [start] on the control panel, then lift the handset. If the external phone is...
Page 86: Standard Fax Features
Page 5-20 xerox workcentre pro 412 user guide standard fax features you can set the following standard features for faxing. Use the feature buttons on the control panel to change feature settings before pressing the start button to begin scanning. Resolution use the resolution option to increase sha...
Page 87: Scan Options
Xerox workcentre pro 412 user guide page 5-21 fa x scan options if the remote fax machine has color reception capability, you can send color documents. Select b&w for non-color documents, and color for color documents. ½ press [scan options] on the control panel to display the current setting. ½ pre...
Page 88: Lighten/darken
Page 5-22 xerox workcentre pro 412 user guide lighten/darken use lighten/darken to compensate for the brightness or darkness of your faxed document. Set to darker mode when the document contains faint pencil markings or light print. Set to lighter mode for dark print. ½ press [lighten/darken] on the...
Page 89: Advanced Fax Features
Xerox workcentre pro 412 user guide page 5-23 fa x advanced fax features there are a number of fax functions which can be used for more advanced fax jobs. Sending a color fax use the following procedure to send a color fax if your original contains color: ½ feed the document(s) face up into the adf ...
Page 90: Delay Send
Page 5-24 xerox workcentre pro 412 user guide delay send you can set your machine to send a fax at a later time when you will not be present. ½ feed the document(s) face up into the adf or place a single document on the document glass face down. ½ ensure the lcd displays the date and time (fax mode)...
Page 91
Xerox workcentre pro 412 user guide page 5-25 fa x ½ the display asks you to enter an id. If you want to assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter the name using the numeric keypad, refer to chapter 2 - product overview, page 2-8. ½ press ...
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Page 5-26 xerox workcentre pro 412 user guide adding documents to a delayed transmission you can add documents to the delayed transmission previously reserved in your machine’s memory. ½ feed the document(s) face up into the adf or place a single document on the document glass face down. ½ ensure th...
Page 93: Priority Sending
Xerox workcentre pro 412 user guide page 5-27 fa x priority sending when the priority send is enabled, a high priority document can be transmitted ahead of reserved operations. The document is scanned into the memory, then transmitted when the current operation is concluded. In addition, the priorit...
Page 94: Polling
Page 5-28 xerox workcentre pro 412 user guide note: for an original fed from the document glass, the display asks if you want to feed another page. Using the navigation keys, select [1:yes] or [2:no] and press [select]. When you have finished scanning all the originals, select [2:no] and press [sele...
Page 95
Xerox workcentre pro 412 user guide page 5-29 fa x the display asks you to enter a 4-digit poll code. The poll code is preset to 0000 at the factory, which represents no poll code. ½ if you want to use a poll code, enter the required 4-digit code (except for 0000), then press [select] ½ if you do no...
Page 96: Rx Poll and Delay Rx Poll
Page 5-30 xerox workcentre pro 412 user guide rx poll and delay rx poll you can set your machine to automatically receive documents from one or more unattended remote fax machines now, or at a later time. This feature permits unattended polling in the evening hours when telephone rates are lower: no...
Page 97
Xerox workcentre pro 412 user guide page 5-31 fa x ½ enter the time using the numeric keypad. Use or to select am or pm. If you set a time earlier than the current time, your machine will call the number at that time on the following day. To call the remote machine immediately, skip this step. ½ pre...
Page 98
Page 5-32 xerox workcentre pro 412 user guide canceling a scheduled operation delayed sends, priority sends, group sends and tx polling are all scheduled operations. To cancel a scheduled operation, use the following instructions. ½ ensure the lcd displays the date and time (fax mode). If not, press...
Page 99: Fax Reports
Xerox workcentre pro 412 user guide page 5-33 fa x fax reports various reports and lists are available on your machine. The fax reports help you confirm and monitor your fax activity. Reports can be set up to include specific information or to print automatically. Your machine can print reports cont...
Page 100: Printing Reports
Page 5-34 xerox workcentre pro 412 user guide multi-communication report this report is printed automatically after sending documents or receiving documents from more than one location. Note: the list you have set to print out automatically will not print out when there is no paper loaded or a paper...
Page 101: Scan
Xerox workcentre pro 412 user guide page 6-1 scan 6 scan your workcentre pro 412 is equipped with a true color quality scanner capable of reproducing color charts, photographs, graphics or printed text. This chapter includes: - the workcentre pro 412 twain scanner program - scanning procedure - conf...
Page 102
Page 6-2 xerox workcentre pro 412 user guide the workcentre pro 412 twain scanner program the workcentre pro 412 twain scanner program is used to scan documents and photographs. You can decide what portion of a document you want to scan, adjust the brightness and contrast, color balance, resolution,...
Page 103: Scanning Procedure
Xerox workcentre pro 412 user guide page 6-3 scan scanning procedure before using the scan function, identify what is to be scanned and any special programming requirements. Use the following steps to scan a document. 1. Load the originals a choice of document input areas is available. These are: - ...
Page 104
Page 6-4 xerox workcentre pro 412 user guide do not attempt to feed the following types of documents into the automatic document feeder: - carbon-paper or carbon-backed paper - coated paper - onion skin or thin paper - wrinkled or creased paper - curled or rolled paper - torn paper do not load docum...
Page 105: Document Glass
Xerox workcentre pro 412 user guide page 6-5 scan document glass the document glass should be used for single pages or bound originals up to a maximum size of legal size (216 x 356 mm / 8.5 x 14 inch). ½ raise the document glass cover. ½ position the original face down on the document glass. Align i...
Page 106
Page 6-6 xerox workcentre pro 412 user guide 2. Run the scantopc program ensure the scantopc program is running. ½ click the windows [start] button then select programs > xerox workcentre pro 412 > scantopc. 3. Press the copy/fax/scan key copy/fax/scan key select key ½ ensure that the lcd displays ‘...
Page 107: 5. Press Start
Xerox workcentre pro 412 user guide page 6-7 scan 4. Select the scan features there are five standard features available. The keys are located on the control panel. For a more detailed explanation of the standard scan features available, please refer to the following pages: - resolution - page 6-9 -...
Page 108
Page 6-8 xerox workcentre pro 412 user guide configuring the default scan application use these instructions if you would like to configure paperport or another program as the default scanning application. ½ double click the [scantopc] icon in the windows taskbar (typically in the lower right hand c...
Page 109: Standard Scan Features
Xerox workcentre pro 412 user guide page 6-9 scan standard scan features you can set the following standard features for scanning. Use the feature buttons on the control panel to change feature settings before pressing the start button to begin scanning. Resolution the resolution key can adjust the ...
Page 110: Original Type
Page 6-10 xerox workcentre pro 412 user guide original type use this option to choose the setting for the original type you want to scan. ½ press [original type] on the control panel to display the current setting. ½ press [original type] repeatedly to change the setting. ½ press [select] to save th...
Page 111: Lighten/darken
Xerox workcentre pro 412 user guide page 6-11 scan lighten/darken use this option to adjust the contrast of the scanned image. ½ press [lighten/darken] on the control panel to display the current setting. ½ press [lighten/darken] repeatedly to scroll through the choices. You can choose from 5 contra...
Page 112: Reduce/enlarge
Page 6-12 xerox workcentre pro 412 user guide reduce/enlarge use this button to enlarge or reduce the scanned image within a range from 25% to 400% if using the document glass and 25% to 100% when feeding from the adf. ½ press [reduce/enlarge] on the control panel repeatedly until ‘reduce/enlarge’ d...
Page 113: Advanced Scanning
Xerox workcentre pro 412 user guide page 6-13 scan advanced scanning this section explains advanced scanning with paperport. Note: if you are using another scanning application, refer to the documentation provided by the manufacturer. ½ place a single document or photograph face down on the document...
Page 114
Page 6-14 xerox workcentre pro 412 user guide.
Page 115: Maintaining The Product
Xerox workcentre pro 412 user guide page 7-1 ma in ta in in g the pr od uct 7 maintaining the product there will be times when the machine will require maintenance tasks to be carried out. This chapter provides step by step instructions for maintaining the machine and replacing consumables. This cha...
Page 116: Cleaning
Page 7-2 xerox workcentre pro 412 user guide cleaning cleaning the workcentre pro 412 proper maintenance is important for the smooth operation of any equipment. Caution: when cleaning the workcentre pro 412, do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids direc...
Page 117
Xerox workcentre pro 412 user guide page 7-3 ma in ta in in g the pr od uct cleaning the document glass and cover keeping the document glass clean helps ensure the best possible copies. It is recommended that you clean the document glass at the start of each day and during the day as needed. The con...
Page 118: Ordering Supplies
Page 7-4 xerox workcentre pro 412 user guide ordering supplies the toner cartridge and the drum cartridge are available as customer replaceable units. The customer replaceable unit part numbers are listed below: to obtain supplies, contact your local xerox office, giving your company name, the produ...
Page 119: Customer Replaceable Units
Xerox workcentre pro 412 user guide page 7-5 ma in ta in in g the pr od uct customer replaceable units toner cartridge expected cartridge life the life of your toner cartridge depends on the amount of toner used in each printed job. For instance, when you print a typical business letter with about 5...
Page 120
Page 7-6 xerox workcentre pro 412 user guide replacing the toner cartridge when the toner cartridge is near the end of its life, white streaks or hue change will occur. The lcd displays warning message ‘toner low’. When the ‘toner low’ message appears, you can remove the toner cartridge and gently s...
Page 121
Xerox workcentre pro 412 user guide page 7-7 ma in ta in in g the pr od uct ½ open the front cover. ½ turn the toner locking lever upwards to release the toner cartridge. ½ remove the toner cartridge from the machine..
Page 122
Page 7-8 xerox workcentre pro 412 user guide to re-distribute the toner: note: if the toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. Replacing the toner cartridge: when the toner eventually runs out, only blank pages will ...
Page 123
Xerox workcentre pro 412 user guide page 7-9 ma in ta in in g the pr od uct . ½ pull the used cartridge out. ½ shake the new toner cartridge horizontally four or five times. Save the box and the cover for shipping. ½ slide the new toner cartridge in until it locks in place. ½ turn the toner locking ...
Page 124: Information
Page 7-10 xerox workcentre pro 412 user guide setting your product to send toner low information if you set the notify toner menu option to on, when the toner cartridge needs to be replaced, your machine automatically sends a fax to your service company or the dealer to notify them that your machine...
Page 125: Drum Cartridge
Xerox workcentre pro 412 user guide page 7-11 ma in ta in in g the pr od uct drum cartridge the drum cartridge requires replacement when the drum life warning is displayed, after approximately 15,000 copies. If you are experiencing streaks or spots on your prints there is an option for cleaning the ...
Page 126: Replacing The Drum Cartridge
Page 7-12 xerox workcentre pro 412 user guide replacing the drum cartridge the useful life of the drum cartridge is approximately 15,000 copies. The lcd displays ‘drum warning’ when the drum is near the end of life. Approximately 1,000 more copies can be made, but you should have a replacement cartr...
Page 127
Xerox workcentre pro 412 user guide page 7-13 ma in ta in in g the pr od uct note: the toner cartridge must be removed to replace the drum cartridge. ½ pull the used drum cartridge. ½ unpack the new drum cartridge and slide it in place, making sure not to touch the surface of the drum. ½ reinstall t...
Page 128: Loading Media
Page 7-14 xerox workcentre pro 412 user guide loading media always use print media that meets the guidelines for use with this product. Using a print media that is not recommended may cause paper jams or print quality problems. Media can be loaded in the paper cassette or in the bypass tray. The tab...
Page 129: Using The Paper Cassette
Xerox workcentre pro 412 user guide page 7-15 ma in ta in in g the pr od uct a. Depending on paper thickness, maximum capacity may be reduced. B. If you are experiencing excessive jamming, feed one sheet at a time through the bypass tray. Using the paper cassette the paper cassette can hold a maximu...
Page 130
Page 7-16 xerox workcentre pro 412 user guide ½ push down on the pressure plate until it locks in position. ½ adjust the rear paper guide to the required paper length. It is preset to a4 or 8.5 x 11 inch size depending on country. ½ to load another size, lift and insert the rear guide into the corre...
Page 131
Xerox workcentre pro 412 user guide page 7-17 ma in ta in in g the pr od uct ½ fan the paper and insert it into the cassette. ½ if loading letterhead paper, load with the design side facing up. The top edge of the sheet with the logo should be placed at the right side..
Page 132
Page 7-18 xerox workcentre pro 412 user guide ½ ensure that the paper is positioned under the snubbers. Snubber do not fill above the max fill line. Max fill line.
Page 133: Using The Bypass Tray
Xerox workcentre pro 412 user guide page 7-19 ma in ta in in g the pr od uct note: when you print a file from your pc using the paper cassette, make sure that you select the source and the correct paper size from your software application before starting your print job. Hint: if you experience probl...
Page 134
Page 7-20 xerox workcentre pro 412 user guide note: when feeding media through the bypass tray the paper size option in system data settings must be set to the correct size. If feeding media smaller than a4/letter, the setting can remain set at a4, letter or legal size. Refer to chapter 9 - system s...
Page 135: Loading The Bypass Tray
Xerox workcentre pro 412 user guide page 7-21 ma in ta in in g the pr od uct loading the bypass tray hint: for transparencies hold the transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on the transparency can cause print quality problems. ½ lowe...
Page 136
Page 7-22 xerox workcentre pro 412 user guide ½ adjust the paper guide to the width of the stack of print material. ½ ensure that you have not loaded too much print media. The stack should be under the stack height limit mark. The print media buckles if you load a stack that is too deep, or push it ...
Page 137: Media Guidelines
Xerox workcentre pro 412 user guide page 7-23 ma in ta in in g the pr od uct media guidelines when selecting or loading paper, envelopes, or other special media, consider these guidelines: - attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. - u...
Page 138
Page 7-24 xerox workcentre pro 412 user guide guidelines for special media ensure you read any instructions that come with your special paper. These instructions provide important information regarding how to achieve the highest print quality with these papers. - it is recommended that you feed spec...
Page 139
Xerox workcentre pro 412 user guide page 7-25 ma in ta in in g the pr od uct - do not feed a sheet of labels through the product more than once. The adhesive backing is designed for one pass through the product. - do not use labels that are separating from the backing sheet or are wrinkled, bubbled,...
Page 140
Page 7-26 xerox workcentre pro 412 user guide.
Page 141: Basic Troubleshooting
Xerox workcentre pro 412 user guide page 8-1 bas ic tr o ubl e s ho oti n g 8 basic troubleshooting this chapter provides information for solving problems which may occur with your workcentre pro 412. Tables listing error messages and codes, problems and possible solutions are provided. This chapter...
Page 142: Document Jams
Page 8-2 xerox workcentre pro 412 user guide document jams if a document jams while it is feeding through the adf, ‘document jam’ appears in the display. Details for clearing the three types of document misfeeds are given below. Input misfeed ½ open the adf top cover. ½ pull the document gently to t...
Page 143: Exit Misfeed
Xerox workcentre pro 412 user guide page 8-3 bas ic tr o ubl e s ho oti n g exit misfeed roller misfeed ½ open the document cover and turn the roller knob to remove the misfeed documents from the exit area. If the jammed document cannot be easily removed, skip to “roller misfeed”. ½ close the docume...
Page 144: Paper Jams
Page 8-4 xerox workcentre pro 412 user guide paper jams if paper jams occur, ‘paper jam’ appears in the display. Follow the steps below to clear jam. To avoid tearing paper, pull the jammed paper out gently and slowly. Paper feed area if jammed in the paper feed area, ‘paper jam 0’ appears in the di...
Page 145
Xerox workcentre pro 412 user guide page 8-5 bas ic tr o ubl e s ho oti n g note: if you remove the jammed paper here, open the side cover then close it to clear the ‘paper jam’ message on the lcd. Caution: do not touch the shiny drum cartridge surface. Scratches or smudges will result in poor copy ...
Page 146: Fuser Area
Page 8-6 xerox workcentre pro 412 user guide fuser area if jammed in the fuser area, ‘paper jam 1’ appears in the display. Warning:the fuser area is hot. Take care when removing paper from the machine. Caution: do not pull paper up through the fusing unit. Unfused toner may adhere in the area, resul...
Page 147
Xerox workcentre pro 412 user guide page 8-7 bas ic tr o ubl e s ho oti n g ½ remove the jammed paper, in the direction shown. ½ push up on the fuser lever, then close the side cover..
Page 148: Paper Exit Area
Page 8-8 xerox workcentre pro 412 user guide paper exit area if jammed in the paper exit area, ‘paper jam 2’ appears in the display. ½ press the release latch to open the side cover. ½ open the front cover. ½ pull down on the fuser lever. This will release pressure on the paper..
Page 149
Xerox workcentre pro 412 user guide page 8-9 bas ic tr o ubl e s ho oti n g ½ turn the jam remove lever in the direction of the arrow to move the paper to the exit area, then gently pull the paper out through the exit area. ½ push up on the fuser lever..
Page 150
Page 8-10 xerox workcentre pro 412 user guide ½ turn the jam remove lever back to the original position. ½ close the front cover and the side cover . 1 2 1 2.
Page 151: Duplex Jam
Xerox workcentre pro 412 user guide page 8-11 bas ic tr o ubl e s ho oti n g duplex jam if paper jam occurs in the duplexer, ‘duplex jam’ appears in the display. Bypass jam ‘bypass jam’ appears in the display when the machine does not detect paper in the bypass tray due to no paper or improper paper...
Page 152: Calling For Service
Page 8-12 xerox workcentre pro 412 user guide calling for service if the problem persists, contact the xerox welcome centre or your local representative. The serial number of the machine will be required, together with any relevant error codes for information on locating the serial number, please re...
Page 153: Lcd Error Messages
Xerox workcentre pro 412 user guide page 8-13 bas ic tr o ubl e s ho oti n g lcd error messages if an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed. If this happens, take the corrective action listed in the ...
Page 154
Page 8-14 xerox workcentre pro 412 user guide replace drum the drum cartridge is out of life. Replace the drum cartridge. Refer to page 7-11. Toner empty the toner cartridge has run out. The machine stops. Replace with a new toner cartridge. Refer to page 7-5. Toner low the toner is almost empty. Ta...
Page 155
Xerox workcentre pro 412 user guide page 8-15 bas ic tr o ubl e s ho oti n g polling error when setting up to poll another fax machine you have used an incorrect poll code. Enter the correct poll code. The remote fax machine you want to poll is not ready to respond to your poll request. The remote o...
Page 156: Solving Problems
Page 8-16 xerox workcentre pro 412 user guide solving problems the following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Copier problems solution chart condi...
Page 157
Xerox workcentre pro 412 user guide page 8-17 bas ic tr o ubl e s ho oti n g frequent copy paper jams fan the stack of paper, then turn it over in the cassette. Replace paper in paper cassette with a fresh supply. Check/adjust paper guides. Ensure that the paper is the proper paper weight 80 g/m 2 (...
Page 158
Page 8-18 xerox workcentre pro 412 user guide printing problems solution chart problem probable cause suggested solution your product does not print the ieee-1284 parallel cable or usb cable is not connected properly. Check the cable connection. The ieee-1284 parallel cable or usb cable is defective...
Page 159
Xerox workcentre pro 412 user guide page 8-19 bas ic tr o ubl e s ho oti n g printing is too slow the computer parallel port may not be set for high speed communications. If your computer is equipped with an ecp parallel port, enable this mode of operation. Refer to the enabling high speed printer c...
Page 160
Page 8-20 xerox workcentre pro 412 user guide background scatter the paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture from the air. Printing over uneven surfaces. If printing onto en...
Page 161
Xerox workcentre pro 412 user guide page 8-21 bas ic tr o ubl e s ho oti n g faxing problems solution chart problem suggested solution originals are fed diagonally (skewed) ensure the document guides are adjusted to the width of the original that you are sending. Check the original meets the conditi...
Page 162
Page 8-22 xerox workcentre pro 412 user guide paper is output but not printed. Ensure there enough toner. Check with the party sending the fax that the original was placed correctly when scanned at the remote fax. Problem suggested solution.
Page 163: Resetting The Machine
Xerox workcentre pro 412 user guide page 8-23 bas ic tr o ubl e s ho oti n g resetting the machine if you are experience problems or the machine locks up you may need to reset the machine. Use the following instructions to reset and reboot the machine: note: this programming sequence must be perform...
Page 164
Page 8-24 xerox workcentre pro 412 user guide.
Page 165: System Setup
Xerox workcentre pro 412 user guide page 9-1 syst em se tup 9 system setup there are various system settings which require setting up prior to using your workcentre pro 412 machine. Also controlcentre 5.0 is available for setting up the machine remotely, at your pc or workstation. The following topi...
Page 166: System Setup
Page 9-2 xerox workcentre pro 412 user guide system setup through the system setup menu you can change various settings on the machine. System setup options option description receive mode your product is set to automatically receive a fax. There are several other receive modes available: tel: in te...
Page 167
Xerox workcentre pro 412 user guide page 9-3 syst em se tup key sound with this option set to on, a key tone sounds each time any key is pressed. Speaker control you can set the speaker to on, off or com. With this option set to com, the speaker is on until the remote machine answers. Select languag...
Page 168
Page 9-4 xerox workcentre pro 412 user guide changing the system setup options use the following instructions to display or change the default system setup options: ½ press [menu/exit] on the control panel. ½ press or until ‘system setup’ appears, then press [select]. ½ press or to scroll through th...
Page 169: Adjusting Speaker Volume
Xerox workcentre pro 412 user guide page 9-5 syst em se tup adjusting speaker volume use the following instructions to adjust the loudness of the speaker. ½ ensure that the lcd displays date and time (fax standby mode). If not, press [copy/fax/scan] until fax displays, then press [select]. ½ press [...
Page 170: System Data Settings
Page 9-6 xerox workcentre pro 412 user guide system data settings your machine has various user-selectable system data options. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the system data list. Note: there may be rest...
Page 171
Xerox workcentre pro 412 user guide page 9-7 syst em se tup power save the power saving menu item lets you reduce power usage when the machine is idle. Select on to turn this feature on. The lcd prompts you to choose the length of time the machine waits after a job is printed before it switches to a...
Page 172
Page 9-8 xerox workcentre pro 412 user guide setting system data options use the instructions below to set the system data options to the required settings: ½ press [menu/exit] on the control panel. The display shows the first menu; system data. The display shows the first system data option menu ‘p...
Page 173: Reports
Xerox workcentre pro 412 user guide page 9-9 syst em se tup reports various reports and lists are available on your machine. The reports help you to monitor your machine and fax activity. Reports can be set up to include specific information or to print automatically. Your machine can print reports ...
Page 174: Printing Reports
Page 9-10 xerox workcentre pro 412 user guide help list this list shows the machine’s basic functions and commands to use as a quick reference guide. Multi-communication report this report is printed automatically after sending documents or receiving documents from more than one location. Power fail...
Page 175: Clearing Memory
Xerox workcentre pro 412 user guide page 9-11 syst em se tup clearing memory you can selectively clear the following information stored in your machine’s memory: system id your fax number and name are cleared from the machine’s memory. System data restores all the user-selectable options to the fact...
Page 176: Controlcentre 5.0
Page 9-12 xerox workcentre pro 412 user guide controlcentre 5.0 using the xerox workcentre pro 412 controlcentre 5.0, you can set up fax system data options, create and edit phonebook entries, or view the information of your workcentre pro 412 machine on your desktop computer. After setting up fax d...
Page 177: Using Controlcentre 5.0
Xerox workcentre pro 412 user guide page 9-13 syst em se tup using controlcentre 5.0 the controlcentre 5.0 screen provides five tabs: - settings - advanced - phonebook - information - firmware update to exit controlcentre 5.0, click the [exit] button in the bottom of each tab screen. For further det...
Page 178: Settings Tab
Page 9-14 xerox workcentre pro 412 user guide settings tab click on the [settings] tab to configure fax system data settings. Hint: for details on the system data setting options, please refer to “system data settings” on page 9-6. Reads the current settings in the workcentre pro 412 machine then re...
Page 179: Advanced Tab
Xerox workcentre pro 412 user guide page 9-15 syst em se tup advanced tab click on the [advanced] tab to change the default fax system setup options. Hint: for details on the system setup options, please refer to “system setup” on page 9-2..
Page 180: Phonebook Tab
Page 9-16 xerox workcentre pro 412 user guide phonebook tab click on the [phonebook] tab to create and edit phonebook entries. Reads the phonebook entries from the workcentre pro 412 machine to controlcentre 5.0. Allows you to download the phonebook entries from controlcentre 5.0 to the workcentre p...
Page 181: Information Tab
Xerox workcentre pro 412 user guide page 9-17 syst em se tup information tab click on the [information] tab to view the software version information and various counters. The counters allow you to check how many scans and prints have been made, and how many jams have occurred on your machine. Number...
Page 182: Firmware Update Tab
Page 9-18 xerox workcentre pro 412 user guide firmware update tab click on the [firmware update] tab to update the firmware of your machine. Note: this feature should be used by an xerox service representative. Please contact your local xerox representative or authorised dealer for further informati...
Page 183: Appendix A - Safety Notes
Xerox workcentre pro 412 user guide page a-1 ap pe nd ix a - sa fe ty note s appendix a - safety notes your xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please...
Page 184
Page a-2 xerox workcentre pro 412 user guide use of an extension cord with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into...
Page 185: Safety Standards
Xerox workcentre pro 412 user guide page a-3 ap pe nd ix a - sa fe ty note s never defeat interlock switches. Machines are designed to restrict operator access to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened. Do not p...
Page 186: Regulatory Information
Page a-4 xerox workcentre pro 412 user guide regulatory information the ce marking applied to this product symbolizes xerox limited declaration of conformity with the following applicable directives of the european union as of the dates indicated: january 1, 1995: council directive 73/23/eec amended...
Page 187: Laser Safety
Xerox workcentre pro 412 user guide page a-5 ap pe nd ix a - sa fe ty note s representative for a list of approved accessories. Warning:in order to allow this equipment to operate in proximity to industrial, scientific and medical (ism) equipment, the external radiation from the ism equipment may ha...
Page 188
Page a-6 xerox workcentre pro 412 user guide product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance. The electricity at work regulations - uk only the electricity at work regulation 1989 came into force in england and wal...
Page 189
Xerox workcentre pro 412 user guide page a-7 ap pe nd ix a - sa fe ty note s question: does xerox limited comply with the electricity at work regulation? Answer: the regulation places a duty on all employers and self-employed persons to ensure the electrical systems in their premises are, effectivel...
Page 190
Page a-8 xerox workcentre pro 412 user guide persons who possess the relevant skill, knowledge and experience to carry out such tests. Please contact the xerox limited customer service organization for further information. The use of inappropriate test procedures and test equipment may provide misle...
Page 191: Certification To 1999/5/ec
Xerox workcentre pro 412 user guide page a-9 ap pe nd ix a - sa fe ty note s certification to 1999/5/ec radio equipment & telecommunications terminal equipment directive this xerox product has been self-certified by xerox for pan- european single terminal connection to the analogue public switched t...
Page 192: Fcc Regulations
Page a-10 xerox workcentre pro 412 user guide fcc regulations send header requirements federal communications commission (fcc) regulations require all persons within the united states who send any message via a facsimile machine to include an identifying message in the transmission. The message must...
Page 193
Xerox workcentre pro 412 user guide page a-11 ap pe nd ix a - sa fe ty note s warning:ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can severely damage telephone company equipment. You, not xerox, assume all respons...
Page 194
Page a-12 xerox workcentre pro 412 user guide the telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. In such cases...
Page 195: Canadian Certification
Xerox workcentre pro 412 user guide page a-13 ap pe nd ix a - sa fe ty note s canadian certification notice: the industry canada label on the machine identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safe...
Page 196: Environmental Compliance
Page a-14 xerox workcentre pro 412 user guide environmental compliance energy star ® xerox corporation designed this product to comply with the guidelines of the energy star ® program of the environmental protection agency. As an energy star ® partner, xerox has determined that this product meets th...
Page 197: Appendix B - Specifications
Xerox workcentre pro 412 user guide page b-1 ap pe nd ix b - sp ecifica tio ns appendix b - specifications the workcentre pro 412 adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operat...
Page 198: Printer Specification
Page b-2 xerox workcentre pro 412 user guide printer specification item description emulation pcl6 resolution true 600 x 600 dpi, 1200 dpi class printing speed 12 ppm (for a4 / letter size) effective printing width 208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14 inch) 202 mm (8 inche...
Page 199: Fax Specification
Xerox workcentre pro 412 user guide page b-3 ap pe nd ix b - sp ecifica tio ns fax specification item description applicable line g3 pstn (public switched telephone network) compatibility itu group 3 resolution standard: 203 x 98 dpi fine: 203 x 196 dpi super fine: 300 x 300 dpi data coding mh/mr/mm...
Page 200
Page b-4 xerox workcentre pro 412 user guide scanner and copier specification a. Single document multiple printout item description scanning method ccd, flat-bed scan speed platen (sdmp a ): 12 cpm adf (sdmp): 12 cpm adf (mdsp): 6.6 cpm at text/mixed 3.3 cpm at photo scan resolution 600 x 600 dpi, 1...
Page 201: General Specification
Xerox workcentre pro 412 user guide page b-5 ap pe nd ix b - sp ecifica tio ns general specification item description input paper tray capacity cassette: 550 sheets 80 g/m 2 (20 lb) bypass tray: 100 sheets 80 g/m 2 (20 lb) output tray capacity 250 sheets 80 g/m 2 (20 lb) toner cartridge life 6,000 p...
Page 202: Paper Specification
Page b-6 xerox workcentre pro 412 user guide paper specification item description paper types available plain paper, ohp film, label, envelope, card, postcard paper sizes paper type w x l (mm) w x l (inch) letter 215.9 x 279 8.5 x 11 legal 215.9 x 355.6 8.5 x 14 jis b5 182 x 257 7.17 x 10.12 a4 210x...
Page 203
Xerox workcentre pro 412 user guide page b-7 ap pe nd ix b - sp ecifica tio ns input source source media types sizes thickness paper cassette plain paper a4, letter, legal, folio 60 ~ 90 g/m 2 (16lb ~ 24lb) bypass cassette plain paper, envelop, transparency, label, cardstock a4, letter, legal, folio...
Page 204
Page b-8 xerox workcentre pro 412 user guide.
Page 205: Index
Xerox workcentre pro 412 user guide index-i in de x index numerics 2-sided copy 3-11 long edge 3-11 short edge 3-11 a accessing printer settings 4-3 adding a pause 2-10 adding documents to a delay send 5-26 adding paper 2-18 adjusting speaker volume 9-5 advanced fax features 5-23 canceling a schedul...
Page 206
Index-ii xerox workcentre pro 412 user guide installing 9-12 phonebook tab 9-16 running controlcentre 5.0 9-12 settings tab 9-14 using controlcentre 5.0 9-13 conventions 1-5 bracket text typeface 1-7 cautions 1-8 hints 1-8 italic typeface 1-7 notes 1-8 orientation 1-5 quick pathway 1-7 warnings 1-8 ...
Page 207
Xerox workcentre pro 412 user guide index-iii in de x resolution 5-20 scan options 5-21 sending a color fax 5-23 standard 5-20 fax job management 5-7 canceling a fax 5-7 confirming a transmission 5-7 monitoring dual job status 5-8 fax number 5-6 fax reports 5-33 message confirmation 5-33 , 9-9 multi...
Page 208
Index-iv xerox workcentre pro 412 user guide lcd error messages 8-13 lighten/darken 3-9 , 5-22 , 6-11 loading media 7-14 loading the bypass tray 7-21 loading the paper cassette 7-15 media guidelines 7-23 special media guidelines 7-24 using the bypass tray 7-19 using the paper cassette 7-15 loading p...
Page 209
Xerox workcentre pro 412 user guide index-v in de x accessing from windows 2000 4-4 accessing from windows 95/98/me 4-3 accessing from windows nt 4.0 4-4 printer specification b-2 printing a document from an application 4-2 printing problems solution chart 8-18 printing reports 5-34 , 9-10 priority ...
Page 210
Index-vi xerox workcentre pro 412 user guide select the copy features 3-7 select the fax features 5-6 select the paper supply 3-3 select the scan features 6-7 sending a color fax 5-23 sending a fax after talking 5-17 serial number location 1-4 service telephone number 8-12 service, calling for servi...
Page 211
Xerox workcentre pro 412 user guide index-vii in de x copier problems solution chart 8-16 faxing problems solution chart 8-21 lcd error messages 8-13 printing problems solution chart 8-18 resetting the machine 8-23 solving problems 8-16 twain scanner program 6-2 tx poll 5-28 tx-rx journal 9-11 u unp...
Page 212
Index-viii xerox workcentre pro 412 user guide.