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Aastra Clearspan 6731i User Manual

Manual is about: 6700i Series, 6800i Series, 9000i Series

Summary of Clearspan 6731i

  • Page 1

    Aastra model 6731i ip phone user guide release 3.2 41-001387-00 rev 00 – 01.2011.

  • Page 2: Making Calls

    Making calls 41-001387-00 rev 00 – 01.2011 85 making calls this section describes ways to make calls on your 6731i phone, using your handset, speakerphone or headset. Dialing a number first, take the phone off-hook by: • lifting the handset • pressing or • pressing a line/call appearance key. At the...

  • Page 3: Using A Headset

    Making calls 86 41-001387-00 rev 00 – 01.2011 using a headset the 6731i accepts headsets through the modular rj9 handset jack on the back of the phone. Contact your telephone equipment retailer or distributor to purchase a compatible headset. Advanced volume controls for the headset mic on the 6731i...

  • Page 4: Redial

    Making calls 41-001387-00 rev 00 – 01.2011 87 redial the redial list is available during active calls. It stores up to the last 100 numbers you called, allowing you to scroll through and select the number you wish to redial. Accessing the redial list 1. Ensure that you have selected a headset audio ...

  • Page 5: Mute

    Making calls 88 41-001387-00 rev 00 – 01.2011 deleting from the redial list delete all items mute you can use the mute key to mute the handset, headset, or speakerphone. When you use the mute key on your phone, you cannot be heard on an active call or on a conference. For muted calls, the mute key l...

  • Page 6: Receiving Calls

    Receiving calls 41-001387-00 rev 00 – 01.2011 89 receiving calls when a call is ringing at your extension, you see the "inbound call" screen. The line/call appearance light flashes quickly for the incoming call. Answering an incoming call to answer the call if the phone is already connected to a cal...

  • Page 7: Handling Calls

    Handling calls 90 41-001387-00 rev 00 – 01.2011 handling calls when you are connected to a call, you can use the hard keys or programmable keys on the phone to place a call on hold, transfer a call, or conference. Placing a call on hold you can place an active call on hold by pressing the hold key. ...

  • Page 8: Transferring Calls

    91 41-001387-00 rev 00 – 01.2011 retrieving a held call if you have more than 1 call on hold, you can scroll through the held call information by pressing 3 and 4 navigation keys. To reconnect to a call press the line/call appearance key where that call is being held. If you press the call/line appe...

  • Page 9: Conferencing Calls

    Handling calls 92 41-001387-00 rev 00 – 01.2011 transferring two existing calls the 6731i allows you to perform a transfer of a call when there are currently two active calls on the phone. For example, on your phone, there are two active calls - call a and call b. Call b is on hold. You can perform ...

  • Page 10

    Handling calls 41-001387-00 rev 00 – 01.2011 93 using local conferencing use the following procedure to create a conference call using local conferencing. Use the following illustration as a refer- ence: ip phone ui 1. When you begin a conference, you are the first party in the conference (party 1)....

  • Page 11

    Handling calls 94 41-001387-00 rev 00 – 01.2011 joining two active calls in a single conference centralized conferencing (for sylantro and broadsoft servers) the 6731i allows you to create multiple conferences with unlimited participants (depending on your server limitations) when your administrator...

  • Page 12

    Handling calls 41-001387-00 rev 00 – 01.2011 95 use the following procedure to create a conference call using centralized conferencing. Use the following illustration as a reference: setting up a conference and adding multiple parties (for sylantro and broadsoft servers) note: you can have an unlimi...

  • Page 13

    Handling calls 96 41-001387-00 rev 00 – 01.2011 if any party in the conference hangs up (including the party that began the conference), all other parties in the confer- ence are still connected. Setting up multiple conferences (for sylantro server only) if any party in a conference hangs up (includ...

  • Page 14: Ending Calls

    Handling calls 41-001387-00 rev 00 – 01.2011 97 ending a conference and transferring remaining parties the 6731i allows a host to drop from a 3-way conference and let the other two parties remain connected by pressing a xfer key. If you are the host of a conference and want to leave that conference:...

  • Page 15: Managing Calls

    Managing calls 98 41-001387-00 rev 00 – 01.2011 managing calls the 6731i has several features that make it easier to manage calls, and to keep track of your caller history, as well as your business and personal contacts. These features include: • directory list • callers list • call forwarding • mis...

  • Page 16

    Managing calls 41-001387-00 rev 00 – 01.2011 99 sorting entries and quick search feature you can also sort multiple numbers according to preference and perform a quick-search feature that allows you to enter the first letter that corresponds to a name in the directory to find specific line items. Th...

  • Page 17

    Managing calls 100 41-001387-00 rev 00 – 01.2011 adding an entry to the directory list from the save key you can also add a new entry to the directory list from the save key (key 5). 1. Press the directory key (key 7). 2. Press save (key 5). The "enter number" prompt displays. 3. Enter a phone numbe...

  • Page 18

    Managing calls 41-001387-00 rev 00 – 01.2011 101 edit an entry in the directory list use the following procedure to edit an entry in the directory list. Use the following illustration as a reference: delete an entry from the directory list you can delete a single entry from the directory list, or yo...

  • Page 19

    Managing calls 102 41-001387-00 rev 00 – 01.2011 use the following procedures to delete a single entry or all entries from the directory list. Use the following illustration as a reference: delete a single entry delete all entries 1. Press the directory key. 2. Press 2 and 5 to find the entry you wa...

  • Page 20

    Managing calls 41-001387-00 rev 00 – 01.2011 103 save an entry to the directory list you can save entries (names and numbers) from other sources to your directory using any of the following methods: • saving from the display • saving from the caller list • saving from the redial list saving from the...

  • Page 21

    Managing calls 104 41-001387-00 rev 00 – 01.2011 use the following procedure to save names/numbers from the callers list to the directory. Use the following illustration as a reference: saving from the redial list use the following procedure to save names/numbers from the redial list to the director...

  • Page 22

    Managing calls 41-001387-00 rev 00 – 01.2011 105 downloading the directory list to your pc you can download the directory list to your pc via the aastra web ui. The phone stores the directorylist.Csv file to your pc in comma-separated value (csv) format. You can use any spreadsheet application to op...

  • Page 23: Callers List

    Managing calls 106 41-001387-00 rev 00 – 01.2011 callers list the callers list is a stored log of your incoming calls. The 6731i ip phone stores information for up to 200 incoming calls in the callers list. Your phone logs the number and name (if available) of the caller, when they last called, and ...