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  5. Sending And Facsimile Manual

Canon Color imageRUNNER C2880 Sending And Facsimile Manual

Other manuals for Color imageRUNNER C2880: Network Manual, Printer Manual
Manual is about: Canon Color Printer User Manual

Summary of Color imageRUNNER C2880

  • Page 1

    Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Eng sending and facsimile guide sending and facsimile guide.

  • Page 3: Color Imagerunner

    Color imagerunner c3380/c3380i c2880/c2880i sending and facsimile guide 0 ot¯.

  • Page 4: Manuals For The Machine

    The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Manuals for the machine guides...

  • Page 5: Ufr II Driver Guide

    • ufr ii printer driver installation and instructions ufr ii driver guide cd-rom • mac os x ps printer driver installation and instructions mac ps driver guide cd-rom • mac os x ufr ii printer driver installation and instructions mac ufr ii driver guide cd-rom • fax driver installation and instructi...

  • Page 6: How This Manual Is Organized

    Chapter 1 introduction to sending and fax functions chapter 2 basic sending methods chapter 3 basic scanning features chapter 4 special scanning features chapter 5 sending documents chapter 6 receiving documents chapter 7 special fax functions chapter 8 checking/changing the send/receive status chap...

  • Page 7: Contents

    V contents preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Xiii how to use this manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Xiii symbols used in this manual . . . . . . . . . . ....

  • Page 8

    Vi e-mail, i-fax, sending to a file server, or storing in a user inbox. . . . . .1-36 fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38 chapter 2 basic sending methods specifying destinations using the new address tab . . . . . . . . ...

  • Page 9

    Vii preset zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17 zoom by percentage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 auto zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 10

    Viii adding a digital signature to a pdf . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-34 adding a device signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-35 adding a user signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 11

    Ix communications settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 automatic document deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10 data compression ratio for color send jobs . . . . . . . . . . . . . . . . . . . . ....

  • Page 12

    X chapter 10 storing/editing address book settings address book settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2 about the address book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3 storing new addresses. . . . . ...

  • Page 13

    Xi when forwarding destinations do not match the forwarding conditions . 11-35 checking/changing forwarding settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 11-40 forwarding received documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-41 erasing forwarding setti...

  • Page 14

    Xii chapter 14 appendix report and list samples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 send job list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-2 send tx report . . . . . . . . . . . . . . . . . ...

  • Page 15: Symbols Used In This Manual

    Xiii thank you for purchasing the canon color imagerunner c3380/c3380i/c2880/c2880i. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for futu...

  • Page 16: Keys Used In This Manual

    Xiv keys used in this manual the following symbols and key names are a few examples of how keys to be pressed are expressed in this manual: hereafter, the following name substitutions take place: displays used in this manual screen shots of the touch panel display used in this manual are those taken...

  • Page 17

    Xv illustrations used in this manual illustrations used in this manual are those displayed when the color imagerunner c3380i has the following optional equipment attached to it: the finisher-z1 and cassette feeding unit-y3. Abbreviations used in this manual in this manual, product names and model na...

  • Page 18: Users In The U.S.A.

    Xvi fcc (federal communications commission) this equipment has been tested and found to comply with the limits for a class a digital device, pursuant to part 15 of the fcc rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in...

  • Page 19

    Xvii 3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or an equivalent one. Use one line per unit. If the optional super g3 multi-line fax board is installed, you can use a dual line. Ddd (direct distance dial) line ...

  • Page 20

    Xviii this equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. In case of equipment malfunction should any malfunction occur which cannot be corrected by the procedures described in this guide or the reference guide, dis...

  • Page 21: Users In Canada

    Xix users in canada preinstallation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk for the machine. See chapter 9, "appendix," in the reference guide for specific dimensions and weight. B. Order information 1. A single telephone line (touch-tone or r...

  • Page 22: Utilisation Au Canada

    Xx • before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a sin...

  • Page 23

    Xxi b. Installation téléphonique 1. Une seule ligne téléphonique (tonalités ou impulsions) doit être utilisée. Si la carte fax (super g3) multi ligne en option est installée, il est possible d'utiliser une ligne téléphonique double (tonalités ou impulsions). 2. Il faut commander un jack modulaire ca...

  • Page 24: Super G3

    Xxii • l'indice d'équivalence de la sonnerie (ies) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d' équiva...

  • Page 25: Trademarks

    Xxiii trademarks canon, the canon logo, color imagerunner, meap, and netspot are registered trademarks, and the meap logo, imageware, and imageware accounting manager are trademarks of canon inc. In the united states and may also be trademarks or registered trademarks in other countries. Adobe, adob...

  • Page 26: Disclaimers

    Xxiv disclaimers the information in this document is subject to change without notice. Canon inc. Makes no warranty of any kind with regard to this material, either express or implied, except as provided herein, including without limitation, thereof, warranties as to marketability, merchantability, ...

  • Page 27: Telephone Equipment

    Xxv please read these "important safety instructions" thoroughly before operating the machine. As these instructions are intended to prevent injury to the user or other persons or destruction of property, always pay attention to these instructions. Also, since it may result in unexpected accidents o...

  • Page 28

    Xxvi.

  • Page 29: Introduction to Sending and

    1-1 chapter 1 introduction to sending and fax functions this chapter is an introduction to the send function. What this machine can do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 overview of the color imagerunner c3380/c3380i/c2880/c2880i . . . ....

  • Page 30: What This Machine Can Do

    What this machine can do 1-2 1 intro duction to send ing an d f a x fun c tio n s what this machine can do all the elements you will ever need in a color digital multitasking machine. Diverse sending methods you can easily scan paper documents and send them to one or multiple recipients via fax, e-m...

  • Page 31

    What this machine can do 1-3 1 intro duction to send ing an d f a x fun c tio n s super g3 fax function this machine's super g3 fax function is compatible with most super g3 fax machines used in office environments. Compared to ordinary fax machines, super g3 enables high-speed fax transmissions, th...

  • Page 32

    What this machine can do 1-4 1 intro duction to send ing an d f a x fun c tio n s file formats for every need you can send documents in a variety of file formats, including tiff, jpeg, and pdf. This gives you the freedom to send documents in a manner that is best suited to the purpose of the documen...

  • Page 33

    What this machine can do 1-5 1 intro duction to send ing an d f a x fun c tio n s receiving faxes/i-faxes in memory received fax/i-fax documents can be stored in the memory rx inbox instead of being printed. You can check the sender information and the number of pages that each document contains bef...

  • Page 34: C2880/c2880I

    Overview of the color imagerunner c3380/c3380i/c2880/c2880i 1-6 1 intro duction to send ing an d f a x fun c tio n s overview of the color imagerunner c3380/c3380i/ c2880/c2880i if you press [send], the send basic features screen appears. The send function enables you to scan documents and send them...

  • Page 35

    Overview of the color imagerunner c3380/c3380i/c2880/c2880i 1-7 1 intro duction to send ing an d f a x fun c tio n s *1 available only if the optional super g3 fax board or super g3 multi-line fax board is installed. Original inbox scan i-fax fax *1 file server e-mail group e-mail i-fax.

  • Page 36

    Overview of the color imagerunner c3380/c3380i/c2880/c2880i 1-8 1 intro duction to send ing an d f a x fun c tio n s the flow of the sending is as follows. Important network settings must be specified to be able to send scanned documents to an e-mail address, an i-fax address, or a file server. (see...

  • Page 37

    Overview of the color imagerunner c3380/c3380i/c2880/c2880i 1-9 1 intro duction to send ing an d f a x fun c tio n s ■ send basic features screen the screen below, which appears when [send] is selected, is called the send basic features screen. A destination list displays a list of destinations. I e...

  • Page 38

    Overview of the color imagerunner c3380/c3380i/c2880/c2880i 1-10 1 intro duction to send ing an d f a x fun c tio n s ■ scan settings screen the screen below, which appears when you press [option] from the scan settings drop-down list, is called the scan settings screen. Display this screen to set t...

  • Page 39

    Things you must do before using this machine 1-11 1 intro duction to send ing an d f a x fun c tio n s things you must do before using this machine this section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. According...

  • Page 40

    Things you must do before using this machine 1-12 1 intro duction to send ing an d f a x fun c tio n s ■ registering the sending record the sending record is printed at the top of every document you send via i-fax or fax to the recipient. The registered information is printed, as shown below. Depend...

  • Page 41: Setting The Display Language

    Things you must do before using this machine 1-13 1 intro duction to send ing an d f a x fun c tio n s ■ super g3 multi-line fax board the optional super g3 multi-line fax board enables you to add an additional line. A dual line can reduce the time it takes to send and receive documents. It is neces...

  • Page 42

    Things you must do before using this machine 1-14 1 intro duction to send ing an d f a x fun c tio n s selecting the type of telephone line set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to...

  • Page 43

    Things you must do before using this machine 1-15 1 intro duction to send ing an d f a x fun c tio n s note you can also specify to automatically synchronize the date and time with a server on the network from the additional functions screen. (see chapter 3, "using a tcp/ip network," in the network ...

  • Page 44

    Things you must do before using this machine 1-16 1 intro duction to send ing an d f a x fun c tio n s ❑ press [end date] ➞ select the month, day, and time at which daylight saving time ends ➞ press [ok]. Note if you set daylight saving time, the machine automatically sets the standard time of the m...

  • Page 45: Registering Sender Names

    Things you must do before using this machine 1-17 1 intro duction to send ing an d f a x fun c tio n s details of each item are shown below. Registering sender names for fax, you can register any name as the sender's name, such as the section or department's name, or an individual's name. The regist...

  • Page 46: Registering The Unit'S Name

    Things you must do before using this machine 1-18 1 intro duction to send ing an d f a x fun c tio n s 2 select the number under which you want to register the sender's name ➞ press [register/edit]. You can store up to 99 sender names (01 to 99). To delete a stored sender's name, select the number u...

  • Page 47

    Things you must do before using this machine 1-19 1 intro duction to send ing an d f a x fun c tio n s note • it is necessary to register a separate unit name if you have an additional line. See "registering the unit name for an additional line," on p. 9-50. • if the optional super g3 fax board or s...

  • Page 48: Flow of Sending Operations

    Flow of sending operations 1-20 1 intro duction to send ing an d f a x fun c tio n s flow of sending operations this section describes the flow of basic sending operations. Note • before using the send function, it is useful to read the following topics: - main power and control panel power (see cha...

  • Page 49

    Flow of sending operations 1-21 1 intro duction to send ing an d f a x fun c tio n s 1 press [send]. The send basic features screen 2 place your originals. Note for instructions on placing your originals, see chapter 2, "basic operation," in the reference guide..

  • Page 50

    Flow of sending operations 1-22 1 intro duction to send ing an d f a x fun c tio n s 3 specify the destinations. Note • to send documents to a fax destination, the optional super g3 fax board or super g3 multi-line fax board is required. • a maximum of 256 destinations can be specified at the same t...

  • Page 51

    Flow of sending operations 1-23 1 intro duction to send ing an d f a x fun c tio n s ● if a destination is not stored in the address book: ❑ press [new address] ➞ select a sending method ➞ enter the desired destination. (see "specifying destinations using the new address tab," on p. 2-2.) note a max...

  • Page 52

    Flow of sending operations 1-24 1 intro duction to send ing an d f a x fun c tio n s ● if a destination is stored in a favorites button: ❑ press [favorites] ➞ select the favorites button that contains the desired destination. (see "using the favorites buttons," on p. 2-26.) note you can enlarge the ...

  • Page 53

    Flow of sending operations 1-25 1 intro duction to send ing an d f a x fun c tio n s ● if you want to specify cc or bcc addresses: ❑ press [cc bcc] ➞ specify the e-mail addresses. (see "setting cc and bcc addresses," on p. 2-32.) note • only e-mail addresses can be specified as cc and bcc addresses....

  • Page 54

    Flow of sending operations 1-26 1 intro duction to send ing an d f a x fun c tio n s to change the scan mode settings, select [option] from the scan settings drop-down list, and adjust the settings. (see "scan settings," on p. 3-4.) important when the auto-color select mode is set and your originals...

  • Page 55

    Flow of sending operations 1-27 1 intro duction to send ing an d f a x fun c tio n s 5 press [file format] ➞ select a file format for sending your document. This part of the procedure is not necessary if any one of the following is true: • a fax number is specified as the destination • an i-fax addr...

  • Page 56

    Flow of sending operations 1-28 1 intro duction to send ing an d f a x fun c tio n s 6 press [send settings] ➞ specify the send settings. Specify the delayed send, job done notice, preview, stamp, and direct sending modes, as necessary. Note • for instructions on specifying the send settings, see "s...

  • Page 57

    Flow of sending operations 1-29 1 intro duction to send ing an d f a x fun c tio n s 8 press (start). If the following screen is displayed, follow the instructions on the touch panel display ➞ press (start). When scanning is complete, press [done]. If the following screen is displayed, press [ok] ➞ ...

  • Page 58

    Flow of sending operations 1-30 1 intro duction to send ing an d f a x fun c tio n s 9 if you want to cancel sending, press (stop). Note • you can press (stop) to cancel a send job that is being scanned. • for instructions on canceling a send job, see "canceling a job," on p. 1-35. • you can also ca...

  • Page 59

    Sending fax documents manually 1-31 1 intro duction to send ing an d f a x fun c tio n s sending fax documents manually this mode enables you to manually send fax documents after checking that the destination is ready to receive fax transmissions. Important • if the optional super g3 multi-line fax ...

  • Page 60

    Sending fax documents manually 1-32 1 intro duction to send ing an d f a x fun c tio n s 2 make sure that the machine is ready to send. 3 press [new address] ➞ [fax]. 4 press [on-hook]..

  • Page 61

    Sending fax documents manually 1-33 1 intro duction to send ing an d f a x fun c tio n s 5 enter the recipient's fax number using - (numeric keys), , and . If you pressed [one-touch buttons], select the desired one-touch button ➞ press [ok]. If you know the one-touch button's three digit number, pre...

  • Page 62

    Sending fax documents manually 1-34 1 intro duction to send ing an d f a x fun c tio n s note • you can change the scan settings before sending your document. (see chapter 3, "basic scanning features," and chapter 4, "special scanning features.") • to cancel manual sending, press [end]. 7 press (sta...

  • Page 63: Canceling A Job

    Canceling a job 1-35 1 intro duction to send ing an d f a x fun c tio n s canceling a job you can cancel a send job using the touch panel display, system monitor screen, or by pressing (stop) on the control panel. Using the touch panel display you can cancel a send job by pressing [cancel], while th...

  • Page 64: Using The Stop Key

    Canceling a job 1-36 1 intro duction to send ing an d f a x fun c tio n s using the stop key you can cancel a send job by pressing (stop), while the job is being scanned. Note you can press (stop) only to cancel a send job that is being scanned. 1 press (stop). The send job is canceled. 2 remove you...

  • Page 65

    Canceling a job 1-37 1 intro duction to send ing an d f a x fun c tio n s 2 press [send]. 3 press [status] ➞ select the send job that you want to cancel ➞ press [cancel]. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of b...

  • Page 66: Fax

    Canceling a job 1-38 1 intro duction to send ing an d f a x fun c tio n s fax 1 press [system monitor]. 2 press [fax]. 3 press [send job status] or [received job status] ➞ select the fax job that you want to cancel ➞ press [cancel]. You cannot select multiple jobs and cancel them all at once. Select...

  • Page 67

    Canceling a job 1-39 1 intro duction to send ing an d f a x fun c tio n s 4 press [yes]. ● to cancel a sequential broadcast: ❑ verify the destinations of the fax job, press [cancel all] or [cancel current job]. If you do not want to cancel any job of the sequential broadcast, press [cancel]. Note th...

  • Page 68

    Canceling a job 1-40 1 intro duction to send ing an d f a x fun c tio n s.

  • Page 69: Basic Sending Methods

    2-1 chapter 2 basic sending methods this chapter describes how to specify, check, change, and erase destinations. Specifying destinations using the new address tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 specifying a fax number . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 70: Specifying A Fax Number

    Specifying destinations using the new address tab 2-2 2 ba sic se ndi ng meth ods specifying destinations using the new address tab you must specify the destination (such as a fax number, e-mail address, i-fax address, or file server address) to send documents. This section describes the procedure f...

  • Page 71

    Specifying destinations using the new address tab 2-3 2 ba sic se ndi ng meth ods 2 enter the recipient's fax number using - (numeric keys), , and . Details of each item are shown below. [pause]: press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause...

  • Page 72

    Specifying destinations using the new address tab 2-4 2 ba sic se ndi ng meth ods important you cannot insert a pause at the beginning of a number. Note if you enter a pause at the end of the number, the pause is always 10 seconds long. ● if you press [option]: ❑ press [subaddress] ➞ enter the recip...

  • Page 73

    Specifying destinations using the new address tab 2-5 2 ba sic se ndi ng meth ods important • you can restrict sending from line 1 or line 2. (see "selecting the line for sending," on p. 9-52.) • when using manual sending, line 1 is automatically selected, regardless of the line settings. • when [au...

  • Page 74: Specifying An E-Mail Address

    Specifying destinations using the new address tab 2-6 2 ba sic se ndi ng meth ods specifying an e-mail address you can specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. 1 press [new address] ➞ [e-mail]. 2 press [e-mail address]. 3 en...

  • Page 75: Specifying An I-Fax Address

    Specifying destinations using the new address tab 2-7 2 ba sic se ndi ng meth ods important make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-mail software is not able to combine divided data. Note fo...

  • Page 76

    Specifying destinations using the new address tab 2-8 2 ba sic se ndi ng meth ods note • in order for you to receive a confirmation message telling you the delivery status of your i-fax document, the recipient's machine must have i-fax capabilities and be compatible with the full mode. • if you send...

  • Page 77

    Specifying destinations using the new address tab 2-9 2 ba sic se ndi ng meth ods important set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. Note for more...

  • Page 78

    Specifying destinations using the new address tab 2-10 2 ba sic se ndi ng meth ods important set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support. 8 select [on...

  • Page 79: Specifying A File Server

    Specifying destinations using the new address tab 2-11 2 ba sic se ndi ng meth ods specifying a file server this section describes the four procedures for specifying a file server on the network as the destination of a send job. Important • windows 2000/xp/server 2003 restricts the number of users o...

  • Page 80: Using The Keyboard

    Specifying destinations using the new address tab 2-12 2 ba sic se ndi ng meth ods using the keyboard 1 press [new address] ➞ [file]. 2 press the protocol drop-down list ➞ select the desired server protocol. The following server protocols may be used. Confirm the system environment of the destinatio...

  • Page 81

    Specifying destinations using the new address tab 2-13 2 ba sic se ndi ng meth ods 3 specify each setting ➞ press [ok]. If you select [windows (smb)] or [netware (ipx)] as the server protocol, you can specify the file server by pressing [browse]. For instructions on using the browse key, see "using ...

  • Page 82

    Specifying destinations using the new address tab 2-14 2 ba sic se ndi ng meth ods [file path]: press [file path] ➞ enter a file path ➞ press [ok]. A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job. [...

  • Page 83

    Specifying destinations using the new address tab 2-15 2 ba sic se ndi ng meth ods 2 press the protocol drop-down list ➞ select [windows (smb)]. 3 press [browse]. Important after turning the main power on, you must wait for the time set in startup time settings to elapse before pressing [browse]. Ne...

  • Page 84

    Specifying destinations using the new address tab 2-16 2 ba sic se ndi ng meth ods note • you can register up to five directory servers. • to edit the domain name, select the domain name that you want to edit ➞ press [edit]. • to delete the domain name, select the domain name that you want to delete...

  • Page 85

    Specifying destinations using the new address tab 2-17 2 ba sic se ndi ng meth ods 2 press the protocol drop-down list ➞ select [netware (ipx)]. 3 press [browse]. Important after turning the main power on, you must wait for the time set in startup time settings to elapse before pressing [browse]. Ne...

  • Page 86

    Specifying destinations using the new address tab 2-18 2 ba sic se ndi ng meth ods if you select [bindery], follow the procedure from step 5 in "using the browse key (windows (smb))," on p. 2-14. If you select [nds], follow the steps below. 5 select the desired nds tree ➞ press [down]. To move up on...

  • Page 87

    Specifying destinations using the new address tab 2-19 2 ba sic se ndi ng meth ods using the host search key (windows (smb)) 1 press [new address] ➞ [file]. 2 press the protocol drop-down list ➞ select [windows (smb)]. 3 press [host search]. 4 enter the search conditions ➞ press [start searching]. [...

  • Page 88: Specifying A User Inbox

    Specifying destinations using the new address tab 2-20 2 ba sic se ndi ng meth ods 5 select the file server from the search results. ● if there are search results: ❑ specify the file server in accordance with steps 5 to 7 of "using the browse key (windows (smb))," on p. 2-14. ● if there are no searc...

  • Page 89

    Specifying destinations using the new address tab 2-21 2 ba sic se ndi ng meth ods 2 select the desired user inbox ➞ press [ok]. User inboxes specified as destinations correspond to the inboxes that appear on the inbox selection screen for the mail box function. ● if you want to send a link to a use...

  • Page 90

    Specifying destinations using the new address tab 2-22 2 ba sic se ndi ng meth ods sending documents to yourself if sdl or the local device authentication user authentication system of sso is set as the login service, you can press [send to myself] to specify your e-mail address (registered in sdl o...

  • Page 91: Using The Address Book

    Specifying registered destinations 2-23 2 ba sic se ndi ng meth ods specifying registered destinations you can select a destination stored in the address book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons...

  • Page 92

    Specifying registered destinations 2-24 2 ba sic se ndi ng meth ods 2 select the destination ➞ press [ok]. You can select multiple destinations. Press the alphanumeric keys (e.G., [abc]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displ...

  • Page 93: Using The One-Touch Buttons

    Specifying registered destinations 2-25 2 ba sic se ndi ng meth ods using the one-touch buttons you can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. Important to use this feature, you must...

  • Page 94: Using The Favorites Buttons

    Specifying registered destinations 2-26 2 ba sic se ndi ng meth ods using the favorites buttons if you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is ...

  • Page 95: Using A Server

    Specifying registered destinations 2-27 2 ba sic se ndi ng meth ods using a server you can specify a destination by searching the directory listings on the network using ldap (lightweight directory access protocol) servers. Ldap servers are for looking up a particular piece of information, such as a...

  • Page 96

    Specifying registered destinations 2-28 2 ba sic se ndi ng meth ods 3 specify the search criteria. Note if you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vi...

  • Page 97

    Specifying registered destinations 2-29 2 ba sic se ndi ng meth ods note • the organization/organizationunit can be used as search categories only if the information has been registered on the ldap server. • detailed search by organization/organizationunit may not be performed, depending on whether ...

  • Page 98

    Specifying registered destinations 2-30 2 ba sic se ndi ng meth ods note • you can specify up to four different search criteria at a time. • if you specify three or more search criteria, you cannot use both [or] and [and] together. • if you press [simple search] after specifying search criteria on t...

  • Page 99

    Specifying registered destinations 2-31 2 ba sic se ndi ng meth ods 5 select the desired destination from the search results ➞ press [ok]. To continue searching, press [back]. You can specify multiple destinations. E-mail addresses that meet the specified search criteria are displayed. If you press ...

  • Page 100: Setting Cc and Bcc Addresses

    Setting cc and bcc addresses 2-32 2 ba sic se ndi ng meth ods setting cc and bcc addresses in addition to the destination for the documents, you can also set multiple e-mail address destinations for the cc (carbon copy) and bcc (blind carbon copy) addresses. Note • only e-mail addresses can be speci...

  • Page 101

    Setting cc and bcc addresses 2-33 2 ba sic se ndi ng meth ods 2 specify the e-mail addresses ➞ press [done]. Follow the procedure below to set the e-mail addresses for [cc] and [bcc]. • for instructions on specifying destinations not registered in the address book, see "specifying destinations using...

  • Page 102

    Checking/changing a destination 2-34 2 ba sic se ndi ng meth ods checking/changing a destination you can check and change a specified destination before you scan your documents. Note • only the destinations specified using the new address tab and destinations obtained via a server can be changed. • ...

  • Page 103

    Checking/changing a destination 2-35 2 ba sic se ndi ng meth ods ● if the destination is obtained via a server: ❑ check or change the destination's information ➞ press [ok]. Change the destination's information in the same way that you specified it. (see "specifying destinations using the new addres...

  • Page 104: Erasing A Destination

    Erasing a destination 2-36 2 ba sic se ndi ng meth ods erasing a destination you can erase a specified destination from the destination list before you scan your documents. 1 select the destination to be erased ➞ press [erase]..

  • Page 105: Key

    Registering new destinations using the register key 2-37 2 ba sic se ndi ng meth ods registering new destinations using the register key you can register new destinations in the address book, one-touch buttons, and favorites buttons from the send basic features and the address book screens. The regi...

  • Page 106

    Registering new destinations using the register key 2-38 2 ba sic se ndi ng meth ods ● to register destinations and settings in a favorites button: ❑ press [register favorites button] ➞ register destinations and settings in a favorites button. For instructions on registering destinations and setting...

  • Page 107: Basic Scanning Features

    3-1 chapter 3 basic scanning features this chapter describes the basic scanning features. Selecting a scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 108: Selecting A Scan Mode

    Selecting a scan mode 3-2 3 basic scanni ng f eature s selecting a scan mode you can set the scan mode in which a document is scanned. The machine has eight preset scan modes: clr/b&w 200 x 200 dpi, clr/b&w 300 x 300 dpi, b&w 200 x 200 dpi, b&w 300 x 300 dpi, clr/gray 200 x 200 dpi, clr/gray 300 x 3...

  • Page 109

    Selecting a scan mode 3-3 3 basic scanni ng f eature s for more information on specifying the destination, see chapter 2, "basic sending methods." note • specifying the scan mode again cancels the scan mode and other scan features previously set. • you can also select a scan mode by pressing [option...

  • Page 110: Scan Settings

    Scan settings 3-4 3 basic scanni ng f eature s scan settings note • changed scan settings are not saved. For instructions on saving settings, see "user preset keys," on p. 4-17. • if [preview] on the send settings screen is set, you can verify the images from the preview screen before sending your d...

  • Page 111

    Scan settings 3-5 3 basic scanni ng f eature s 1 place your originals into the feeder ➞ specify the destination ➞ press [2-sided original]. For more information on specifying the destination, see chapter 2, "basic sending methods." 2 select the type of original ➞ press [ok]. Details of each item are...

  • Page 112: Different Size Originals

    Scan settings 3-6 3 basic scanni ng f eature s different size originals this mode enables you to copy (scan) different size originals with the same widths (11" x 17" and ltr, or ltrr and stmt) or different widths (11" x 17" and stmt, or ltr and lgl), together as one group by setting them in the feed...

  • Page 113

    Scan settings 3-7 3 basic scanni ng f eature s 1 place your originals ➞ specify the destination ➞ press [different size originals]. For more information on specifying the destination, see chapter 2, "basic sending methods." 2 select the type of originals ➞ press [ok]. Details of each item are shown ...

  • Page 114: Document Size

    Scan settings 3-8 3 basic scanni ng f eature s document size you can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an 11" x 17" original with an image that e...

  • Page 115

    Scan settings 3-9 3 basic scanni ng f eature s 2 press [document size select]. 3 select the document size. ● if you want to scan a standard document size: ❑ select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the per...

  • Page 116

    Scan settings 3-10 3 basic scanni ng f eature s note • to select an a or b series paper size, press [a/b-size]. • if you want to scan originals longer than the standard sizes, press [long strip originals]. The length of standard size originals is as follows: - ltr: 11" (279.4 mm) - 11" x 17": 17" (4...

  • Page 117

    Scan settings 3-11 3 basic scanni ng f eature s note • to select a registered document size, you need to register the document size beforehand. (see "registering the specified document size," on p. 3-11.) • the registered document size is displayed on top of the key in which it is registered. 4 pres...

  • Page 118: Resolution

    Scan settings 3-12 3 basic scanni ng f eature s 4 press [registered size 1] or [registered size 2] ➞ enter the document size using the numeric keys on the touch panel display. ❑ press [x] (horizontal axis) ➞ enter a value. ❑ press [y] (vertical axis) ➞ enter a value. ❑ press [ok]. Note • if you regi...

  • Page 119: Manual Exposure Adjustment

    Scan settings 3-13 3 basic scanni ng f eature s 2 press the resolution drop-down list ➞ select a resolution ➞ press [ok]. If [pdf (trace)] or [pdf (compact)] is selected as the file format, and you select any resolution other than [300x300 dpi], and then press [ok], a message asking for your confirm...

  • Page 120: Original Type Selection

    Scan settings 3-14 3 basic scanni ng f eature s 2 press [ ] or [ ] to adjust the scan exposure ➞ press [ok]. Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. 3 press (start). Original type selection you can ma...

  • Page 121

    Scan settings 3-15 3 basic scanni ng f eature s ■ text mode this mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When [pdf (compact)] is selected as the file format, if the text mode is selected, the image level in text mode setting ...

  • Page 122

    Scan settings 3-16 3 basic scanni ng f eature s 4 press (start). Automatic exposure adjustment this mode enables you to set the machine to automatically adjust the scan exposure to the level best suited to the quality of the original. Important when using direct sending or manual sending mode for se...

  • Page 123: Changing The Zoom Ratio

    Scan settings 3-17 3 basic scanni ng f eature s changing the zoom ratio you can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. Important • the maximum size of an image that you can send at 600 x 600 dpi resolution is 1...

  • Page 124

    Scan settings 3-18 3 basic scanni ng f eature s 2 press [copy ratio]. 3 to reduce the original image, select a preset reduction ratio. To enlarge the original image, select a preset enlargement ratio. Following your selection, press [done] ➞ [ok]. 4 press (start). Note to return the ratio to 100%, p...

  • Page 125: Zoom By Percentage

    Scan settings 3-19 3 basic scanni ng f eature s zoom by percentage you can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (x) and vertical (y) axes. 1 place your originals and specify the destinati...

  • Page 126

    Scan settings 3-20 3 basic scanni ng f eature s 1 place your originals and specify the destination ➞ press the scan settings drop-down list ➞ press [option] ➞ [copy ratio]. If necessary, see the screen shots in step 1 and step 2 of "preset zoom," on p. 3-17. For more information on specifying the de...

  • Page 127: Changing Color Modes

    Changing color modes 3-21 3 basic scanni ng f eature s changing color modes this machine comes with two automatic color selection modes. Automatic color selection (full color/grayscale) detects and distinguishes color originals from grayscale originals, while automatic color selection (full color/bl...

  • Page 128

    Changing color modes 3-22 3 basic scanni ng f eature s ■ automatic color selection (full color/black-and-white) if the automatic color selection (full color/black-and-white) mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals ar...

  • Page 129

    Changing color modes 3-23 3 basic scanni ng f eature s 2 press the color selection drop-down list ➞ press [auto-color select (full color/grayscale)], [auto-color select (full color/ black-and-white)], [full color], [grayscale], or [black and white] ➞ [ok]. When [pdf (trace)] or [pdf (compact)] is se...

  • Page 130

    Changing color modes 3-24 3 basic scanni ng f eature s.

  • Page 131: Special Scanning Features

    4-1 chapter 4 special scanning features this chapter describes the special scanning features. What are special features? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 2-page separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 132: What Are Special Features?

    What are special features? 4-2 4 sp eci a l sca n n in g f e at ure s what are special features? Special features, such as the frame erase and job build modes, are modes for performing various kinds of editing according to your needs, when sending a document. Important depending on the mode, some co...

  • Page 133

    What are special features? 4-3 4 sp eci a l sca n n in g f e at ure s 4 select the desired mode from the special features screen. 5 set the desired mode. For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 4 and 5. 6 press (star...

  • Page 134: 2-Page Separation

    2-page separation 4-4 4 sp eci a l sca n n in g f e at ure s 2-page separation this mode enables you to scan facing pages in a book or bound original and record then onto separate pages. Important • the 2-page separation mode cannot be used with the document size select (11x17+, other size, and long...

  • Page 135: Frame Erase

    Frame erase 4-5 4 sp eci a l sca n n in g f e at ure s frame erase this mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three frame erase modes are available. Important • combinations of the three frame erase modes cannot be set. If you...

  • Page 136: Original Frame Erase

    Frame erase 4-6 4 sp eci a l sca n n in g f e at ure s original frame erase important the original frame erase mode cannot be used with the document size select (11x17+, auto, other size, and long strip original) or different size originals mode. 1 place your originals and specify the destination ➞ ...

  • Page 137: Book Frame Erase

    Frame erase 4-7 4 sp eci a l sca n n in g f e at ure s ● if you want to set the top, left, right, and bottom widths independently: ❑ press [adjust each dim.]. ❑ select the desired frame erase borders ➞ press [-] or [+] to set their respective frame erase widths ➞ press [next]. To return to the scree...

  • Page 138

    Frame erase 4-8 4 sp eci a l sca n n in g f e at ure s 2 press [book frame erase]. 3 press [-] or [+] to set the frame erase widths. ● if you want to set the same width for all four borders: ❑ press [center] and [sides] ➞ press [-] or [+] to set their respective frame erase widths ➞ press [next]. ● ...

  • Page 139: Binding Erase

    Frame erase 4-9 4 sp eci a l sca n n in g f e at ure s binding erase important • the binding erase mode cannot be used with the document size select (11x17+, other size, and long strip original) or 2-page separation mode. • do not place originals with binding holes into the feeder, as this may damag...

  • Page 140: Job Build

    Job build 4-10 4 sp eci a l sca n n in g f e at ure s job build this mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document after all of t...

  • Page 141

    Job build 4-11 4 sp eci a l sca n n in g f e at ure s 2 press [done] ➞ [ok]. 3 press (start). Note to cancel scanning, press [cancel] or (stop). 4 when scanning is complete, place your next batch of originals ➞ press (start). If you want to change the scan settings, change them before pressing (star...

  • Page 142

    Job build 4-12 4 sp eci a l sca n n in g f e at ure s details of each item are shown below. Do not forget to set or cancel the 2-sided original mode, according to the type of originals that you place next. To cancel the 2-sided original mode, press [2-sided original] ➞ [cancel]. Repeat this step as ...

  • Page 143

    Adjusting the contrast (sharpness) 4-13 4 sp eci a l sca n n in g f e at ure s adjusting the contrast (sharpness) this mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [high] as the setting. To scan original...

  • Page 144: Image Quality Adjustment

    Image quality adjustment 4-14 4 sp eci a l sca n n in g f e at ure s image quality adjustment you can adjust the scan exposure to erase the background color of the original, or prevent the original image on the reverse side of thin originals from appearing on the scanned pages. Important • press [a]...

  • Page 145

    Image quality adjustment 4-15 4 sp eci a l sca n n in g f e at ure s 2 press [remove background] ➞ [ok]. If the background color remains, or if you want to make the background color darker when the original is scanned in the remove background mode, make fine adjustments to the density of the backgro...

  • Page 146: Prevent Bleeding

    Image quality adjustment 4-16 4 sp eci a l sca n n in g f e at ure s prevent bleeding this mode enables you to prevent the original image on the reverse side of thin originals from appearing on the scanned pages. 1 place your originals and specify the destination ➞ press the scan settings drop-down ...

  • Page 147: User Preset Keys

    User preset keys 4-17 4 sp eci a l sca n n in g f e at ure s user preset keys you can set any possible combination of scan settings and store them in a user preset key in memory. The user preset keys are available for the user to set and store, and can be assigned names for increased convenience. Th...

  • Page 148

    User preset keys 4-18 4 sp eci a l sca n n in g f e at ure s 3 select a user preset key for storing the scan settings ➞ press [store]. The table below describes the color selection modes and resolutions that can be stored in, and the icons displayed when color modes are stored. *1 displayed if only ...

  • Page 149: Naming A User Preset Key

    User preset keys 4-19 4 sp eci a l sca n n in g f e at ure s ● if you select a key that already has settings stored in it: ❑ a screen appears, asking for your confirmation to overwrite the previous settings ➞ press [yes]. Naming a user preset key 1 press the scan settings drop-down list ➞ [option] ➞...

  • Page 150: Erasing Scan Settings

    User preset keys 4-20 4 sp eci a l sca n n in g f e at ure s erasing scan settings 1 press the scan settings drop-down list ➞ press [option] ➞ [store/erase]. If necessary, see the screen shots in step 1 and step 2 of "storing scan settings," on p. 4-17. 2 select the user preset key with the scan set...

  • Page 151: Sending Documents

    5-1 chapter 5 sending documents this chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 sendin...

  • Page 152: Sending Methods

    Sending methods 5-2 5 sen d ing d o cu me nt s sending methods you can enter the document's name, subject line, message body text, and replay-to address for document to be sent. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you se...

  • Page 153

    Sending methods 5-3 5 sen d ing d o cu me nt s note this mode is available only if the optional super g3 fax board or super g3 multi-line fax board is installed. ■ memory sending all of the originals to be sent are first scanned and read into memory, then sent. This means that you do not need to sta...

  • Page 154

    Sending methods 5-4 5 sen d ing d o cu me nt s [sender's names (tti)]: press [sender's names (tti)] ➞ select sender's name ➞ press [ok]. The name registered under is selected by default. [direct]: you can select either the direct sending or manual sending mode by pressing [direct]. To select the dir...

  • Page 155: Sending An E-Mail Message

    Sending methods 5-5 5 sen d ing d o cu me nt s 3 press (start). If you are using direct sending mode, it is automatically set to 'off' after the transmission is complete. Sending an e-mail message you can scan a document and send it as an attached file in an e-mail message. You can add the document'...

  • Page 156

    Sending methods 5-6 5 sen d ing d o cu me nt s 3 press [send settings] ➞ specify each setting ➞ press [done]. [send doc. Name]: press [send doc. Name] ➞ enter the name of the document that you want to send ➞ press [ok]. [docname ocr]: when [pdf (ocr)] is set as the file format, set [docname ocr] to ...

  • Page 157

    Sending methods 5-7 5 sen d ing d o cu me nt s [e-mail priority]: press the e-mail priority drop-down list ➞ select a priority for your e-mail message. Important you need to store reply-to addresses in the address book beforehand. (see "e-mail addresses," on p. 10-9.) note • when you are sending doc...

  • Page 158: Sending An I-Fax

    Sending methods 5-8 5 sen d ing d o cu me nt s sending an i-fax you can scan a document and send it to a destination via the internet as an i-fax. An i-fax can only be sent to machines that can receive faxes via the internet. You can add the document's name, a subject line, message body text, and re...

  • Page 159

    Sending methods 5-9 5 sen d ing d o cu me nt s [reply-to]: press [reply-to] ➞ select a reply-to address ➞ press [ok]. If access number management in restrict the send function in system settings (from the additional functions screen) is set to 'on', and you want to select a destination that is store...

  • Page 160

    Sending methods 5-10 5 sen d ing d o cu me nt s sending a job to a file server you can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. 1 place your originals ➞ ...

  • Page 161

    Sending methods 5-11 5 sen d ing d o cu me nt s 3 press [send settings] ➞ specify a send document name ➞ press [done]. [send doc. Name]: press [send doc. Name] ➞ enter the document name ➞ press [ok]. [docname ocr]: when [pdf (ocr)] is set as the file format, set [docname ocr] to 'on' to automaticall...

  • Page 162

    Sending methods 5-12 5 sen d ing d o cu me nt s note • when you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the document you ...

  • Page 163

    Sending methods 5-13 5 sen d ing d o cu me nt s sending a job to a user inbox you can scan a document and store it in a user inbox. If you include a user inbox as one of the destinations to which you are sending your document, the document is stored in the selected user inbox for later use. Document...

  • Page 164: Delaying A Send Job

    Sending methods 5-14 5 sen d ing d o cu me nt s delaying a send job the delayed send mode enables you to store a send job in memory, and have it sent at a later time. Note • you can reserve up to 120 jobs (including 64 fax jobs) for delayed sending. However, the actual number of jobs that can be res...

  • Page 165

    Sending methods 5-15 5 sen d ing d o cu me nt s 2 press [delayed send]. 3 enter the send time using - (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. If you set a time earlier than the current time, the document will be sent at that time on the next day. ...

  • Page 166: Job Done Notice

    Sending methods 5-16 5 sen d ing d o cu me nt s job done notice you can send a job done notice to a specified e-mail address to notify you when a send job is complete. Important to send a job done notice, you need to store e-mail addresses in the address book beforehand. (see "storing new addresses,...

  • Page 167: Previewing Originals

    Sending methods 5-17 5 sen d ing d o cu me nt s 5 press (start). Note to cancel this setting, press [send settings] ➞ [job done notice] ➞ [cancel]. Previewing originals this mode enables you to preview the scanned data of your originals and to check the page count before sending your document. You c...

  • Page 168

    Sending methods 5-18 5 sen d ing d o cu me nt s 4 press [ ] or [ ] to specify the page that you want to verify. 5 select whether to erase the page. To erase the page, press [page erase]. If you do not want to erase the page, proceed to step 9. 6 select [erase single page] or [erase pages consecutive...

  • Page 169: Stamping Originals

    Sending methods 5-19 5 sen d ing d o cu me nt s note the number of scanned pages is displayed on the send process screen. Stamping originals the machine can print a stamp (approximately 1/8" (3 mm) in diameter) on the front side of scanned and sent originals. Important • the stamp mode cannot be use...

  • Page 170

    Sending methods 5-20 5 sen d ing d o cu me nt s 2 press [stamp] ➞ [done]. To cancel the stamp mode, press [stamp] again. 3 press (start). Note if the stamp is not marked clearly, see chapter 7, "routine maintenance," in the reference guide..

  • Page 171

    Setting the file format to send a document in 5-21 5 sen d ing d o cu me nt s setting the file format to send a document in you can select tiff, jpeg or pdf as the file format to send a document in. If you select pdf as the file format, you can also specify the trace and smooth, compact, ocr (text s...

  • Page 172: Setting The File Format

    Setting the file format to send a document in 5-22 5 sen d ing d o cu me nt s setting the file format you can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document. 1 place your originals and specify the ...

  • Page 173

    Setting the file format to send a document in 5-23 5 sen d ing d o cu me nt s ● if you select [tiff/pdf auto select], [tiff/jpeg auto select], or [jpeg] as the file format: ❑ press [ok]. If you select [tiff/pdf auto select], the divide into pages mode is not available. If you select [tiff/jpeg auto ...

  • Page 174

    Setting the file format to send a document in 5-24 5 sen d ing d o cu me nt s ● if you select [pdf] or [tiff] as the file format: ❑ specify whether to divide your documents into separate pages ➞ press [ok]. If you want to separate multiple images and send them as separate files, each of which consis...

  • Page 175: Sending A Compact Pdf

    Setting the file format to send a document in 5-25 5 sen d ing d o cu me nt s sending a compact pdf this mode enables you to send files containing text originals or text/photo originals using a high compression ratio. The auto-color select (full color/black-and-white) and black-and-white color modes...

  • Page 176

    Setting the file format to send a document in 5-26 5 sen d ing d o cu me nt s 3 specify whether to divide your documents into separate pages ➞ press [ok]. If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [divide into pages], and ...

  • Page 177: Trace & Smooth

    Setting the file format to send a document in 5-27 5 sen d ing d o cu me nt s trace & smooth trace & smooth is an advanced setting of compact pdf, which enables you to convert the text and the line drawings of a scanned image to scalable outline data. The outline data (trace) can be extracted and us...

  • Page 178: Sending A Searchable Pdf

    Setting the file format to send a document in 5-28 5 sen d ing d o cu me nt s 3 follow steps 3 and 4 of "sending a compact pdf," on p. 5-25. Sending a searchable pdf this mode enables you to perform ocr (optical character recognition) to extract data that can be recognized as text from the scanned i...

  • Page 179: Encrypting Pdf Files

    Setting the file format to send a document in 5-29 5 sen d ing d o cu me nt s important even if [pdf (ocr)] is selected as the file format, text may not be detected correctly, depending on the background color, style and size of the characters in the image. Note • to view a pdf file or to search a t...

  • Page 180

    Setting the file format to send a document in 5-30 5 sen d ing d o cu me nt s 2 press [encrypt]. 3 specify each setting ➞ press [ok]. : press the encryption level drop-down list ➞ select [low (40-bit rc4)] or [high (128-bit rc4)]. Adobe acrobat 5.0 or later is required for opening pdf files whose en...

  • Page 181

    Setting the file format to send a document in 5-31 5 sen d ing d o cu me nt s if [password required to change permiss.] is set, the received encrypted pdf files cannot be printed or edited without entering the password. [permission password]: press [permission password] ➞ enter the password ➞ press ...

  • Page 182

    Setting the file format to send a document in 5-32 5 sen d ing d o cu me nt s : if [high (128-bit rc4) is selected as the encryption level press the allow changes drop-down list ➞ select whether to allow changing of the received pdf files. You can select this setting only if [password required to ch...

  • Page 183

    Setting the file format to send a document in 5-33 5 sen d ing d o cu me nt s if [high (128-bit rc4)] is selected, [enable copying and extraction of image and text] and [enable access for the visually impaired] are displayed and you can set these settings separately. Important • if you did not enter...

  • Page 184

    Setting the file format to send a document in 5-34 5 sen d ing d o cu me nt s adding a digital signature to a pdf this mode enables you to send pdf documents with a digital signature. You can add the following two types of digital signatures: ■ device signature this mode uses the device signature ce...

  • Page 185: Adding A Device Signature

    Setting the file format to send a document in 5-35 5 sen d ing d o cu me nt s adding a device signature note • this mode is available only if the optional universal send pdf security feature set is activated. • you can only add device signatures to pdf documents if the optional universal send pdf se...

  • Page 186: Adding A User Signature

    Setting the file format to send a document in 5-36 5 sen d ing d o cu me nt s 3 press [device signature] ➞ [ok] ➞ [ok]. 4 press (start). Adding a user signature you can add a user signature using information about the user currently logged in to the machine using a login service and the user signatu...

  • Page 187

    Setting the file format to send a document in 5-37 5 sen d ing d o cu me nt s 2 place your originals and specify the destination ➞ press [file format] ➞ [add digital signatures]. If necessary, see the screen shot in step 2 of "adding a device signature," on p. 5-35. 3 press [user signature] ➞ [ok] ➞...

  • Page 188: Job Recall

    Job recall 5-38 5 sen d ing d o cu me nt s job recall you can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. Important • the machine considers any one of the following operations a send job: - when settings, such as the destinatio...

  • Page 189

    Job recall 5-39 5 sen d ing d o cu me nt s 2 select [1 before], [2 before], or [3 before] ➞ confirm the settings ➞ press [ok]. Important • if the optional super g3 multi-line fax board is installed, the unit name registered for the line that is selected for priority tx in tx line selection in dual l...

  • Page 190

    Job recall 5-40 5 sen d ing d o cu me nt s.

  • Page 191: Receiving Documents

    6-1 chapter 6 receiving documents this chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving print, fax, and i-fax documents . . . . . . . . . . ...

  • Page 192

    Receiving print, fax, and i-fax documents 6-2 6 receivi ng docume nts receiving print, fax, and i-fax documents ■ receiving print jobs the machine receives and prints print jobs sent from a computer. ■ receiving i-fax documents the i-fax function is similar to e-mail. However, instead of sending and...

  • Page 193: Receiving Documents

    Receiving print, fax, and i-fax documents 6-3 6 receivi ng docume nts receiving documents 1 when documents are being received, the processing/data indicator on the control panel flashes a green light. Note • during reception, the transaction number and information related to the sender are displayed...

  • Page 194

    Receiving print, fax, and i-fax documents 6-4 6 receivi ng docume nts 3 the document is printed. The processing/data indicator goes out when documents stored in memory are printed. Note • if there is no paper on which the received documents can be printed, the received documents are stored in memory...

  • Page 195

    Receiving print, fax, and i-fax documents 6-5 6 receivi ng docume nts processing received documents when the machine receives i-fax/fax documents, they are processed as shown below: reception rejected forwarded to specified destination forwarding done notice does not match/ no subaddress/ password s...

  • Page 196

    Receiving print, fax, and i-fax documents 6-6 6 receivi ng docume nts *1 received fax documents can be forwarded if the optional super g3 fax board or super g3 multi-line fax board is installed. *2 if the subaddress and password attached to the received document match the information registered in f...

  • Page 197

    Receiving print, fax, and i-fax documents 6-7 6 receivi ng docume nts setting the memory lock mode you can set to store the received fax/i-fax documents in the memory rx inbox without printing them. After verifying the documents on the memory rx inbox screen, you can print or send them whenever nece...

  • Page 198: Erasing Received Documents

    Receiving print, fax, and i-fax documents 6-8 6 receivi ng docume nts erasing received documents you can erase any received document stored in the memory rx inbox or the confidential fax inboxes. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase u...

  • Page 199

    Receiving print, fax, and i-fax documents 6-9 6 receivi ng docume nts 2 select the desired inbox and the document that you want to erase ➞ press [erase]. In the example above, memory rx inbox is specified. Memory rx inbox contains only one inbox. To erase multiple documents in the memory rx inbox or...

  • Page 200: Available Paper Sizes

    Available paper sizes 6-10 6 receivi ng docume nts available paper sizes when received documents are printed, they are printed from the paper drawer that has the same paper size as the received document. If paper of the correct size is not available, the machine automatically selects a different pap...

  • Page 201: Special Fax Functions

    7-1 chapter 7 special fax functions this chapter describes special fax sending and receiving features. Sending with a subaddress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 using a pin code . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 202: Sending With A Subaddress

    Sending with a subaddress 7-2 7 specia l f a x function s sending with a subaddress if the destination fax machine is compatible with itu-t (international telecommunications union-telecommunications sector) standard subaddress and passwords, you can send or receive documents with increased security ...

  • Page 203

    Sending with a subaddress 7-3 7 specia l f a x function s details of each item are shown below. Important you cannot insert a pause at the beginning of a number. Note • for instructions on placing your originals, see chapter 2, "basic operations," in the reference guide. • if you enter a pause at th...

  • Page 204

    Sending with a subaddress 7-4 7 specia l f a x function s 2 press [subaddress]. If the optional super g3 multi-line fax board is installed, press [option]. 3 press [subaddress] or [password] ➞ enter the subaddress and password using - (numeric keys), , and ➞ press [ok]. If the recipient did not set ...

  • Page 205: Using A Pin Code

    Using a pin code 7-5 7 specia l f a x function s using a pin code the pin (personal identification number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the pin codes for daily operations. Some pb...

  • Page 206: Dialing With A Pin Code

    Using a pin code 7-6 7 specia l f a x function s details of each item are shown below. Dialing with a pin code this section describes the procedure for dialing fax numbers with a pin code. Note • if pin code access is set to 'on', the machine automatically displays a screen prompting you to enter th...

  • Page 207

    Using a pin code 7-7 7 specia l f a x function s ● if you select [option]: ❑ enter the fax number using - (numeric keys), , and ➞ press [pin code] when you reach the desired pin code position ➞ continue entering the rest of the fax number. [pin code] can be pressed either before the fax number, afte...

  • Page 208: Fax Information Services

    Fax information services 7-8 7 specia l f a x function s fax information services many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure belo...

  • Page 209

    Fax information services 7-9 7 specia l f a x function s ● if you press [one-touch buttons]: ❑ select the desired one-touch button ➞ press [ok]. One-touch buttons are assigned a three digit number. To specify a destination using a one-touch button's three digit number, enter the three digit number u...

  • Page 210

    Fax information services 7-10 7 specia l f a x function s.

  • Page 211: Checking/changing The Send/

    8-1 chapter 8 checking/changing the send/ receive status this chapter describes how you can check/change the status of send and receive jobs. Checking/changing the status of send jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 checking send job details . . . . . . . . . ...

  • Page 212: Checking Send Job Details

    Checking/changing the status of send jobs 8-2 8 c hec king /c hang ing the sen d /r eceiv e status checking/changing the status of send jobs this section describes how to check/change the status of send jobs. For more information, see chapter 5, "checking job and device status," in the reference gui...

  • Page 213

    Checking/changing the status of send jobs 8-3 8 c hec king /c hang ing the sen d /r eceiv e status 2 press [send] ➞ [status] or [log]. 3 select a job whose detailed information you want to check ➞ press [details]. Important you cannot check the status of fax jobs sent with the direct sending or manu...

  • Page 214

    Checking/changing the status of send jobs 8-4 8 c hec king /c hang ing the sen d /r eceiv e status ● if you select a job with only one destination in [status]: ❑ check the details. To change the destination, press [change destination]. (see "changing the destination," on p. 8-5.) to resend the job, ...

  • Page 215: Changing The Destination

    Checking/changing the status of send jobs 8-5 8 c hec king /c hang ing the sen d /r eceiv e status changing the destination you can change the destination of a send job from the system monitor screen. Important • you can only change the destination for send jobs that have been canceled due to a tran...

  • Page 216

    Checking/changing the status of send jobs 8-6 8 c hec king /c hang ing the sen d /r eceiv e status 2 press [send] ➞ [status]. 3 select the job whose destination you want to change ➞ press [details]. 4 select the destination that you want to change. ● if there is only one destination: ❑ press [change...

  • Page 217: Resending A Job

    Checking/changing the status of send jobs 8-7 8 c hec king /c hang ing the sen d /r eceiv e status resending a job you can resend jobs that are canceled due to transmission errors. Important • to be able to resend jobs that have been canceled due to a transmission error, you must first set erase fai...

  • Page 218

    Checking/changing the status of send jobs 8-8 8 c hec king /c hang ing the sen d /r eceiv e status printing the send job status/log 1 press [system monitor] ➞ [send] ➞ select [status] or [log]. If necessary, see the screen shots in step 1 and step 2 of "changing the destination," on p. 8-5. Details ...

  • Page 219: Checking Fax Job Details

    Checking/changing the status of fax jobs 8-9 8 c hec king /c hang ing the sen d /r eceiv e status checking/changing the status of fax jobs this section describes how to check/change the status of fax jobs. For more information, see chapter 5, "checking job and device status," in the reference guide....

  • Page 220

    Checking/changing the status of fax jobs 8-10 8 c hec king /c hang ing the sen d /r eceiv e status 2 press [fax] ➞ [send job status], [received job status], or [log]. ● if you select [send job status]: ❑ select the job whose detailed information you want to check ➞ press [details]. ● if you select [...

  • Page 221

    Checking/changing the status of fax jobs 8-11 8 c hec king /c hang ing the sen d /r eceiv e status printing the fax activity report you can print the fax activity report, which includes the fax transmission's start time, destination, job number, transmission mode, number of pages, and transmission r...

  • Page 222: Forwarded Jobs

    Checking/changing the status of receive and forwarded jobs 8-12 8 c hec king /c hang ing the sen d /r eceiv e status checking/changing the status of receive and forwarded jobs you can check the details of received documents stored in memory, as well as the status of forwarded jobs and receive jobs. ...

  • Page 223: Printing The Receive Job Log

    Checking/changing the status of receive and forwarded jobs 8-13 8 c hec king /c hang ing the sen d /r eceiv e status printing the receive job log you can print the receive job log (activity report (rx)). 1 press [system monitor]. If necessary, see the screen shot in step 1 of "checking send job deta...

  • Page 224

    Checking/changing the status of receive and forwarded jobs 8-14 8 c hec king /c hang ing the sen d /r eceiv e status 2 press [receive] ➞ [checking rx of i-fax jobs]. The screen below is displayed while the machine is checking for the arrival of an i-fax. Note to be able to use [checking rx of i-fax ...

  • Page 225

    Checking/changing the status of receive and forwarded jobs 8-15 8 c hec king /c hang ing the sen d /r eceiv e status 3 select a job whose detailed information you want to check ➞ press [details]. Note if 120 send jobs have accumulated on the job status screen, jobs that are waiting to be forwarded a...

  • Page 226

    Checking/changing the status of receive and forwarded jobs 8-16 8 c hec king /c hang ing the sen d /r eceiv e status.

  • Page 227: Customizing Communications

    9-1 chapter 9 customizing communications settings this chapter describes how to store and change the default settings of the send/receive function to suit your needs. What are additional functions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 communicat...

  • Page 228

    9-2 9. Customizing communications settings 9 customizing c o mm uni cations setti ngs printing footer information on a received document . . . . . . . . . . . . . . . . . . . . . . . . . . 9-39 2 on 1 log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 229

    What are additional functions? 9-3 9 customizing c o mm uni cations setti ngs what are additional functions? Additional functions enable you to customize the machine's various settings. Note settings specified from the additional functions screen are not changed when you press (reset). 1 press (addi...

  • Page 230

    What are additional functions? 9-4 9 customizing c o mm uni cations setti ngs 3 press a mode key to specify its settings. For more information on the settings you can specify by pressing the keys on the additional functions screen, see "communications settings table," on p. 9-6, "address book settin...

  • Page 231

    What are additional functions? 9-5 9 customizing c o mm uni cations setti ngs 5 press [done] repeatedly until the send basic features screen appears..

  • Page 232

    Communications settings table 9-6 9 customizing c o mm uni cations setti ngs communications settings table the following items can be stored or set in communications settings from the additional functions screen. ■ common settings item settings delivered applicable page tx settings sender's names (t...

  • Page 233

    Communications settings table 9-7 9 customizing c o mm uni cations setti ngs *1 indicates the default setting. *2 indicates item that appears only if the optional super g3 fax board or super g3 multi-line fax board is installed. *3 indicates item that appears only if the optional universal send pdf ...

  • Page 234

    Communications settings table 9-8 9 customizing c o mm uni cations setti ngs ■ fax settings *2 *1 indicates the default setting. *2 indicates item that appears only if the optional super g3 fax board or super g3 multi-line fax board is installed. *6 indicates item that appears only if the optional s...

  • Page 235

    Communications settings table 9-9 9 customizing c o mm uni cations setti ngs note • for instructions on setting the modes not described in this manual, refer to the other manuals listed in "manuals for the machine," on p. Ii. • the communications settings screen consists of a list of individual sett...

  • Page 236: Automatic Document Deletion

    Automatic document deletion 9-10 9 customizing c o mm uni cations setti ngs automatic document deletion if transmission of a document has failed, this mode automatically erases that document from memory. 1 press (additional functions) ➞ [communications settings] ➞ [tx settings] under ➞ [erase failed...

  • Page 237

    Data compression ratio for color send jobs 9-11 9 customizing c o mm uni cations setti ngs data compression ratio for color send jobs you can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality imag...

  • Page 238

    Handling documents that fail to be forwarded 9-12 9 customizing c o mm uni cations setti ngs handling documents that fail to be forwarded you can set how the machine handles the documents that fail to be forwarded. Note if erase failed tx in tx settings under in communications settings (from the add...

  • Page 239: Number of Retry Attempts

    Number of retry attempts 9-13 9 customizing c o mm uni cations setti ngs number of retry attempts retry times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the...

  • Page 240: Standard Send Settings

    Standard send settings 9-14 9 customizing c o mm uni cations setti ngs standard send settings this mode enables you to change the standard settings for the send function, including the scan mode and file format. (see "selecting a scan mode," on p. 3-2, and "sending methods," on p. 5-2.) note • if th...

  • Page 241

    Standard send settings 9-15 9 customizing c o mm uni cations setti ngs [stamp]: press [stamp]. To cancel this setting, press [stamp] again. [file formats]: press [file format] ➞ select a file format. The file format can be selected from the following formats. For more information on each format, see...

  • Page 242: Favorites Buttons

    Favorites buttons 9-16 9 customizing c o mm uni cations setti ngs favorites buttons you can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names and comments for increased convenience. This feat...

  • Page 243: Naming A Favorites Button

    Favorites buttons 9-17 9 customizing c o mm uni cations setti ngs 3 press [store]. Note • if you select a key that already has settings stored in it, the settings are displayed. • you can assign a name to a favorites button by pressing [name]. • you can also assign a comment to a favorites button by...

  • Page 244

    Favorites buttons 9-18 9 customizing c o mm uni cations setti ngs 4 enter a name ➞ press [ok]. Note if you press [ok] without entering any characters, the key name reverts to its current name (default m1 to m18). Registering a comment for a favorites button 1 press (additional functions) ➞ [communic...

  • Page 245: Erasing A Favorites Button

    Favorites buttons 9-19 9 customizing c o mm uni cations setti ngs erasing a favorites button 1 press (additional functions) ➞ [communications settings] ➞ [tx settings] under ➞ [register favorites button]. 2 select the favorites button with the send settings that you want to erase ➞ press [erase]. Im...

  • Page 246

    Displaying confirmation for favorites buttons 9-20 9 customizing c o mm uni cations setti ngs displaying confirmation for favorites buttons this mode enables you to set whether to display a confirmation screen when recalling favorites buttons. 1 press (additional functions) ➞ [communications setting...

  • Page 247: Pdf Compression Priority

    Pdf compression priority 9-21 9 customizing c o mm uni cations setti ngs pdf compression priority if pdf (trace) or pdf (compact) is selected as the file format, you can set the image quality level of the document. Note • this mode is available only if the optional universal send pdf advanced featur...

  • Page 248

    Pdf compression priority 9-22 9 customizing c o mm uni cations setti ngs note • the setting made for or mode or photo mode> is enabled only if the text/photo mode or photo mode is selected from the original type drop-down list. However, if [pdf (trace)] is selected as the file format and text mode s...

  • Page 249: Pdf (Ocr) Mode

    Pdf (ocr) mode 9-23 9 customizing c o mm uni cations setti ngs pdf (ocr) mode this mode enables you to perform ocr (optical character recognition) on a scanned original to create a pdf with searchable text. You can set the smart scan mode and the document name ocr mode. Smart scan is a mode which au...

  • Page 250

    Pdf (ocr) mode 9-24 9 customizing c o mm uni cations setti ngs : : press [-] or [+] to set the number of characters. [on]: the orientation of the original is detected, and the document is automatically rotated before sending. [off]: the orientation of the original is not detected, and the document i...

  • Page 251

    Confirming the device signature certificate 9-25 9 customizing c o mm uni cations setti ngs confirming the device signature certificate you can confirm the certificate and key pair required for adding a device signature to pdf files. Important you cannot press [check device signature certificate] if...

  • Page 252

    Checking a user signature certificate 9-26 9 customizing c o mm uni cations setti ngs checking a user signature certificate you can confirm the certificate and key pair required for adding a user signature to pdf files. Important you cannot press [check user signature certificate] if the certificate...

  • Page 253: Initial Send Screen Display

    Initial send screen display 9-27 9 customizing c o mm uni cations setti ngs initial send screen display this mode enables you to set whether [favorites], [one-touch], or [new address] tabs will be displayed on the initial send basic features screen when the power is turned on, or the auto clear mode...

  • Page 254: Printing The Tx Terminal Id

    Printing the tx terminal id 9-28 9 customizing c o mm uni cations setti ngs printing the tx terminal id the tx terminal id setting enables you to specify whether the terminal id information is printed at the top of every document that you send via fax or i-fax. Information such as your fax number, n...

  • Page 255

    Printing the tx terminal id 9-29 9 customizing c o mm uni cations setti ngs : : ● if you select [on] (the optional super g3 fax board or super g3 multi-line fax board is installed): ❑ specify each setting ➞ press [ok]. [inside]: the terminal id information is printed inside the image area on the rec...

  • Page 256

    Printing the tx terminal id 9-30 9 customizing c o mm uni cations setti ngs : : : ● if you select [off]: ❑ press [ok]. [inside]: the terminal id information is printed inside the image area on the recipient's paper. [outside]: the terminal id information is printed outside the image area on the reci...

  • Page 257: Webdav

    Dividing data into chunks when sending with webdav 9-31 9 customizing c o mm uni cations setti ngs dividing data into chunks when sending with webdav chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be...

  • Page 258

    Gamma value for ycbcr send jobs 9-32 9 customizing c o mm uni cations setti ngs gamma value for ycbcr send jobs if you are sending to an e-mail or file server destination, you can specify the gamma value used when converting scanned rgb image data to ycbcr. By setting a gamma value corresponding to ...

  • Page 259: Initializing Tx Settings

    Initializing tx settings 9-33 9 customizing c o mm uni cations setti ngs initializing tx settings you can restore almost all of the tx settings to their default settings. Important you cannot initialize the sender's names (tti), unit name, handle documents with forwarding errors, and tx terminal id ...

  • Page 260: 2-Sided Printing

    2-sided printing 9-34 9 customizing c o mm uni cations setti ngs 2-sided printing you can print received documents on both sides of the paper you select. This enables you to save paper. 1 press (additional functions) ➞ [communications settings] ➞ [rx settings] under ➞ [2-sided print]. 2 select [on] ...

  • Page 261: Paper Drawer Selection

    Paper drawer selection 9-35 9 customizing c o mm uni cations setti ngs paper drawer selection you can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (switches a, b, c, and d): • switch a: the image is printed ov...

  • Page 262

    Paper drawer selection 9-36 9 customizing c o mm uni cations setti ngs note for more information on selecting a paper source for printing received documents, see chapter 4, "customizing settings," in the reference guide. 1 press (additional functions) ➞ [communications settings] ➞ [rx settings] unde...

  • Page 263: Reducing A Received Document

    Reducing a received document 9-37 9 customizing c o mm uni cations setti ngs reducing a received document you can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. 1 press (additional functions) ➞ [communications ...

  • Page 264

    Reducing a received document 9-38 9 customizing c o mm uni cations setti ngs ● if you select [on]: ❑ specify each setting ➞ press [ok]. : : press [-] or [+] to specify the reduction ratio. : ● if you select [off]: ❑ press [ok]. [auto]: the image is automatically reduced by a suitable reduction ratio...

  • Page 265

    Printing footer information on a received document 9-39 9 customizing c o mm uni cations setti ngs printing footer information on a received document you can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. 1...

  • Page 266: 2 On 1 Log

    2 on 1 log 9-40 9 customizing c o mm uni cations setti ngs 2 on 1 log this mode enables you to print two received documents of the same paper size onto a single sheet of paper. The 2 on 1 log mode is available only under the following conditions: • the same paper drawer must be selected for printing...

  • Page 267

    Gamma value for ycbcr received jobs 9-41 9 customizing c o mm uni cations setti ngs gamma value for ycbcr received jobs you can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. Note if the optional super g3 fax boar...

  • Page 268

    Adjusting the alarm and monitor volume 9-42 9 customizing c o mm uni cations setti ngs adjusting the alarm and monitor volume you can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. Note • this mode is available only if the optional super g3 fax boa...

  • Page 269: Ecm Transmission

    Ecm transmission 9-43 9 customizing c o mm uni cations setti ngs ecm transmission ecm (error correction mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ecm. If the other machine does not support ecm, this s...

  • Page 270: Pause Time

    Pause time 9-44 9 customizing c o mm uni cations setti ngs pause time some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause af...

  • Page 271: Auto Redial

    Auto redial 9-45 9 customizing c o mm uni cations setti ngs auto redial auto redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto redial can be turned 'on' or 'off'. If you set auto red...

  • Page 272

    Auto redial 9-46 9 customizing c o mm uni cations setti ngs : press [-] or [+] to set the number of redial times. : press [-] or [+] to set the redial interval. : ● if you select [off]: ❑ press [ok]. [error and 1st page]: auto redial takes place if a sending error occurs. The first page of the docum...

  • Page 273

    Checking the dial tone before sending 9-47 9 customizing c o mm uni cations setti ngs checking the dial tone before sending the following redirection problem may happen with certain kinds of fax machines on the market made by companies other than canon. The check dial tone before sending mode preven...

  • Page 274: Ecm Reception

    Ecm reception 9-48 9 customizing c o mm uni cations setti ngs ecm reception you can receive incoming documents using ecm (error correction mode). Ecm is a mode which automatically corrects errors in an image while it is being received. Important • if you want to communicate using ecm, it is necessar...

  • Page 275

    Registering the fax number for an additional line 9-49 9 customizing c o mm uni cations setti ngs registering the fax number for an additional line if the optional super g3 multi-line fax board is installed, you must register a different fax number for the additional line. This number is printed on ...

  • Page 276

    Registering the unit name for an additional line 9-50 9 customizing c o mm uni cations setti ngs registering the unit name for an additional line your name or company's name must be registered as the unit's name (a department name is optional) for an additional line. When you send a document, the re...

  • Page 277: Line

    Selecting the telephone line type for an additional line 9-51 9 customizing c o mm uni cations setti ngs selecting the telephone line type for an additional line set the type of additional telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicat...

  • Page 278

    Selecting the line for sending 9-52 9 customizing c o mm uni cations setti ngs selecting the line for sending you can register the method for selecting the line to use for sending. Note • this mode is available only if the optional super g3 multi-line fax board is installed. • if you select another ...

  • Page 279

    Selecting the line for sending 9-53 9 customizing c o mm uni cations setti ngs : important even if you set to prohibit using line 1 for sending document, line 1 is still used for manual sending. [priority tx]: sends with line 2 if this line is not in use or sends with line 1 if line 2 is in use. [pr...

  • Page 280

    Selecting the line for sending 9-54 9 customizing c o mm uni cations setti ngs.

  • Page 281: Storing/editing Address Book

    10-1 chapter 10 storing/editing address book settings this chapter describes how to register various addresses in the address book and how to edit and erase registered information. Address book settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1...

  • Page 282: Address Book Settings Table

    Address book settings table 10-2 10 stor ing/editing addr ess book settings address book settings table the following items can be stored or set in address book settings from the additional functions screen. Note • for instructions on setting the modes not described in this manual, refer to the othe...

  • Page 283: About The Address Book

    About the address book 10-3 10 stor ing/editing addr ess book settings about the address book the address book is a feature used for storing fax, e-mail, i-fax, and file server destinations. The address book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destina...

  • Page 284

    About the address book 10-4 10 stor ing/editing addr ess book settings ■ file you can register a protocol, host name, file path, etc. For storing scanned documents in a file server. Note for examples of settings needed for sending to a file server, see the network guide. ■ group you can register mul...

  • Page 285: Storing New Addresses

    Storing new addresses 10-5 10 stor ing/editing addr ess book settings storing new addresses if you register a destination in the address book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the address book for use in an...

  • Page 286

    Storing new addresses 10-6 10 stor ing/editing addr ess book settings 2 press [register new address]. 3 press [fax]. 4 press [name]. 5 enter a name for the recipient of the fax ➞ press [ok]. Note the first character that you enter for the name is used for sorting the destination list when you press ...

  • Page 287

    Storing new addresses 10-7 10 stor ing/editing addr ess book settings 6 press the address book drop-down list ➞ select one of the numbered subaddress books. Address books 1 to 10 are used to divide the address book into 10 parts, called subaddress books. This is a convenient way to classify destinat...

  • Page 288

    Storing new addresses 10-8 10 stor ing/editing addr ess book settings ● if you press [option]: ❑ specify each setting ➞ press [ok]. [subaddress] and [password]: press [subaddress] ➞ enter the recipient's subaddress using - (numeric keys), , and . Press [password] ➞ enter the recipient's password usi...

  • Page 289: E-Mail Addresses

    Storing new addresses 10-9 10 stor ing/editing addr ess book settings important if you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports itu-t standard subaddresses. Note • the line selection drop-down list is displayed only if the optional super g3 mu...

  • Page 290

    Storing new addresses 10-10 10 stor ing/editing addr ess book settings 2 press [e-mail]. 3 press [name]. 4 enter a name for the e-mail address ➞ press [ok]. Note the first character that you enter for the name is used for sorting the address list when you press keys, such as [abc], [def], and [ghi],...

  • Page 291

    Storing new addresses 10-11 10 stor ing/editing addr ess book settings 7 select [on] or [off] for . Details of each item are shown below. Important make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-ma...

  • Page 292: I-Fax Addresses

    Storing new addresses 10-12 10 stor ing/editing addr ess book settings i-fax addresses 1 press (additional functions) ➞ [address book settings] ➞ [register address] ➞ [register new address]. If necessary, see the screen shots in step 1 and step 2 of "fax numbers," on p. 10-5. 2 press [i-fax]. 3 pres...

  • Page 293

    Storing new addresses 10-13 10 stor ing/editing addr ess book settings 5 press the address book drop-down list ➞ select one of the numbered subaddress books. Address books 1 to 10 are used to divide the address book into 10 parts, called subaddress books. This is a convenient way to classify destina...

  • Page 294

    Storing new addresses 10-14 10 stor ing/editing addr ess book settings note after pressing [ok], the standard field that you entered appears as asterisks (********) on the i-fax settings screen. 9 select [on] or [off] for . : if you specify the standard field settings, set send via server to 'on'. I...

  • Page 295

    Storing new addresses 10-15 10 stor ing/editing addr ess book settings 10 press [destination conditions] ➞ select [on] or [off] for . Details of each item are shown below. Important set the destination conditions according to the specifications of the recipient's machine. An error in transmission ma...

  • Page 296

    Storing new addresses 10-16 10 stor ing/editing addr ess book settings 11 specify the receiving conditions of the destination. ● if you want to send in black-and-white: ❑ press [off] for . ❑ set the paper size, compression method, and resolution ➞ press [ok]. The following conditions are always sele...

  • Page 297: File Server Addresses

    Storing new addresses 10-17 10 stor ing/editing addr ess book settings 12 finish storing the address. ● if access number management is set to 'on': ❑ press [next]. ❑ press [access number]. ❑ press [access number] ➞ enter the access number using - (numeric keys). ❑ press [confirm] ➞ re-enter the acce...

  • Page 298

    Storing new addresses 10-18 10 stor ing/editing addr ess book settings 2 press [file]. 3 press [name]. 4 enter a name for the file server address ➞ press [ok]. Note the first character that you enter for the name is used for sorting the address list when you press keys, such as [abc], [def], and [gh...

  • Page 299: Group Addresses

    Storing new addresses 10-19 10 stor ing/editing addr ess book settings 6 press the protocol drop-down list ➞ select the desired protocol. Note for more information on the available protocols, see "using the keyboard," on p. 2-12. 7 set [host name], [file path], [user], and [password]. Note for instr...

  • Page 300

    Storing new addresses 10-20 10 stor ing/editing addr ess book settings note • if you want to store a group address, you can only select destinations that you registered in the same subaddress book. • e-mail addresses, i-fax addresses, file server addresses, and a user inbox can be stored in a group ...

  • Page 301

    Storing new addresses 10-21 10 stor ing/editing addr ess book settings 4 enter a name for the group address ➞ press [ok]. Note the first character that you enter for the name is used for sorting the address list when you press keys, such as [abc], [def], and [ghi], on the address book screen. 5 pres...

  • Page 302

    Storing new addresses 10-22 10 stor ing/editing addr ess book settings note [access number] is displayed on the screen only if access number management in restrict the send function in system settings (from the additional functions screen) is set to 'on'. (see "access number management," on p. 11-16...

  • Page 303

    Storing new addresses 10-23 10 stor ing/editing addr ess book settings addresses obtained via a server you can store an address that is obtained by searching the directory listings on the network using ldap (lightweight directory access protocol) servers. Note • you may have to set up the ldap serve...

  • Page 304

    Storing new addresses 10-24 10 stor ing/editing addr ess book settings 3 press the server to search drop-down list ➞ select the desired server to search. 4 specify the search criteria. Note if you want to search for a destination that is registered with an e-mail address and a fax number, you can se...

  • Page 305

    Storing new addresses 10-25 10 stor ing/editing addr ess book settings ● to use simple search: ❑ press [name], [e-mail], or [fax] ➞ enter the name, e-mail address, or fax number for which you want to search ➞ press [ok]. The search criteria boxes that are not filled out are not searched. To make a m...

  • Page 306

    Storing new addresses 10-26 10 stor ing/editing addr ess book settings ❑ press the search condition drop-down list ➞ select the desired search condition ➞ press [settings]. You can select from the following search conditions: ❑ enter the search criterion ➞ press [ok]. ❑ press [add]. To continue addi...

  • Page 307

    Storing new addresses 10-27 10 stor ing/editing addr ess book settings note • you can specify up to four different search criteria at a time. • if you specify three or more search criteria, you cannot use both [or] and [and] together. • if you press [simple search] after specifying search criteria o...

  • Page 308

    Storing new addresses 10-28 10 stor ing/editing addr ess book settings 6 select the destination that you want to store in the address book from the search results ➞ press [next]. To continue searching, press [back]. You can select multiple destinations. If you want to select the first 64 destination...

  • Page 309

    Storing new addresses 10-29 10 stor ing/editing addr ess book settings ● if multiple destinations are selected: ❑ select the subaddress book in which to store the addresses ➞ press [ok]. If the access number management in restrict the send function in system settings (from the additional functions s...

  • Page 310: Editing Address Details

    Editing address details 10-30 10 stor ing/editing addr ess book settings editing address details you can change destination details as necessary. 1 press (additional functions) ➞ [address book settings] ➞ [register address]. 2 select the destination to be changed ➞ press [edit]. Press the alphanumer...

  • Page 311

    Editing address details 10-31 10 stor ing/editing addr ess book settings note • for instructions on setting fax numbers, see "fax numbers," on p. 10-5. • for instructions on setting e-mail addresses, see "e-mail addresses," on p. 10-9. • for instructions on setting i-fax addresses, see "i-fax addres...

  • Page 312

    Editing address details 10-32 10 stor ing/editing addr ess book settings note • if you want to manage destinations with the access number management mode, set the access number management in restrict the send function in system settings (from the additional functions screen) to 'on'. (see "access nu...

  • Page 313: Erasing Addresses

    Erasing addresses 10-33 10 stor ing/editing addr ess book settings erasing addresses you can erase destinations stored in the address book. 1 press (additional functions) ➞ [address book settings] ➞ [register address]. 2 select the destination to be erased ➞ press [erase]. You cannot erase multiple ...

  • Page 314: Naming An Address Book

    Naming an address book 10-34 10 stor ing/editing addr ess book settings naming an address book you can assign a name to any subaddress book. 1 press (additional functions) ➞ [address book settings] ➞ [register address book name]. 2 select a subaddress book to name ➞ press [register name]. 3 enter a ...

  • Page 315

    Storing/editing one-touch buttons 10-35 10 stor ing/editing addr ess book settings storing/editing one-touch buttons you can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. Important if language swit...

  • Page 316

    Storing/editing one-touch buttons 10-36 10 stor ing/editing addr ess book settings note • one-touch buttons that already have destinations stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. • if you select a one-touch button that already has destinations s...

  • Page 317

    Storing/editing one-touch buttons 10-37 10 stor ing/editing addr ess book settings ● if you select [file]: ❑ enter a name for the file server address in accordance with steps 3 and 4 of "file server addresses," on p. 10-17. ❑ press [one-touch button name]. ❑ enter a name for the one-touch-button ➞ p...

  • Page 318

    Storing/editing one-touch buttons 10-38 10 stor ing/editing addr ess book settings note to cancel a selected destination, select the destination again. ❑ if necessary, edit the contents of the destination. ❑ press [one-touch button name] ➞ enter a name for the one-touch button ➞ press [ok]. Importan...

  • Page 319: Erasing One-Touch Buttons

    Erasing one-touch buttons 10-39 10 stor ing/editing addr ess book settings erasing one-touch buttons you can erase the destinations that you have stored in one-touch buttons. 1 press (additional functions) ➞ [address book settings] ➞ [one-touch buttons]. 2 select the one-touch button containing the ...

  • Page 320

    Erasing one-touch buttons 10-40 10 stor ing/editing addr ess book settings.

  • Page 321: System Manager Settings

    11-1 chapter 11 system manager settings this chapter describes the settings that can be made by the system manager (the person in charge of the machine). System settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 communications sett...

  • Page 322: System Settings Table

    System settings table 11-2 11 system man age r settings system settings table the following items can be stored or set in system settings from the additional functions screen. ■ system settings item settings delivered applicable page communications settings e-mail/i-fax settings p. 11-4 maximum data...

  • Page 323

    System settings table 11-3 11 system man age r settings *1 indicates the default setting. *2 indicates item that appears only if the optional super g3 fax board or super g3 multi-line fax board is installed. *3 indicates item that appears only if the optional universal send pdf security feature set ...

  • Page 324: Communications Settings

    Communications settings 11-4 11 system man age r settings communications settings this section describes the e-mail, i-fax, fax, and memory rx inbox settings. E-mail/i-fax settings you can change the e-mail and i-fax transmission settings. The following settings are available. ■ maximum data size fo...

  • Page 325

    Communications settings 11-5 11 system man age r settings ■ default subject the subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job. ■ print mdn/dsn on receipt sets whether to print notification e-mail messages that inform you of the succ...

  • Page 326

    Communications settings 11-6 11 system man age r settings : specify the divided data tx timeout time by pressing [-] or [+]. : press [subject] ➞ enter a subject ➞ press [ok]. : : : : important the maximum data size for sending must not be greater than the maximum data size of the mail server. Note •...

  • Page 327: Fax Settings

    Communications settings 11-7 11 system man age r settings fax settings this section describes settings that the system manager can make, including how to set the send start speed, receive start speed, rx (receive) mode, and how to register a password. It also describes how to set, change, and erase ...

  • Page 328

    Communications settings 11-8 11 system man age r settings 2 specify each setting ➞ press [ok]. : press the send start speed drop-down list ➞ select the desired start speed. If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. S...

  • Page 329: Memory Rx Inbox Settings

    Communications settings 11-9 11 system man age r settings memory rx inbox settings there may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called memory lock. After...

  • Page 330

    Communications settings 11-10 11 system man age r settings 4 press [confirm] ➞ re-enter the password for confirmation using - (numeric keys) ➞ press [ok] ➞ [ok]. If you do not want to set the memory rx inbox with a password, press [ok] without entering any numbers. You cannot store a password with o...

  • Page 331

    Communications settings 11-11 11 system man age r settings storing received i-fax documents in memory you can set the machine to store received i-fax documents in memory without printing them. This is referred to as i-fax memory lock. You can later check the received documents in the memory rx inbox...

  • Page 332

    Communications settings 11-12 11 system man age r settings 2 select [everyday], [select days], or [off]. ● if you select [everyday]: ❑ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [ok]. You can store up to five different start times. Enter all four digits of the...

  • Page 333

    Communications settings 11-13 11 system man age r settings ● if you select [off]: ❑ press [ok]. If you select [off], memory lock will not automatically turn on at a specified time. You can manually turn memory lock on or off by pressing [on] or [off] under or on the memory rx inbox screen from the i...

  • Page 334

    Communications settings 11-14 11 system man age r settings if you make a mistake when entering the time, press (clear) to clear your entry ➞ enter another four digit number. ● if you select [select days]: ❑ select a day of the week ([sun] to [sat]) ➞ select a number ([1] to [5]). ❑ enter the end tim...

  • Page 335: Restricting Send Function

    Restricting send function 11-15 11 system man age r settings restricting send function you can set the address book with a password and set access numbers to restrict its use. Address book password you can set a password for the address book. If a password is set, restrictions can be placed on the r...

  • Page 336: Access Number Management

    Restricting send function 11-16 11 system man age r settings access number management you can set an access number for an address in the address book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresse...

  • Page 337

    Restricting send function 11-17 11 system man age r settings 1 press (additional functions) ➞ [system manager settings] ➞ [restrict the send function] ➞ [restrict new addresses]. 2 select [fax], [e-mail], [i-fax], or [file]. 3 select [on] or [off] ➞ press [ok]. Setting whether to allow sending using...

  • Page 338

    Restricting send function 11-18 11 system man age r settings setting to confirm entered fax numbers this mode displays a confirmation screen when a user enters a fax number, to prevent misdialing. Note this mode is available only if the optional super g3 fax board or super g3 multi-line fax board is...

  • Page 339: Can Be Sent

    Restricting send function 11-19 11 system man age r settings restricting the domains to which e-mail/i-fax documents can be sent you can restrict the domains to which documents can be sent via e-mail or i-fax. If you restrict the domains for sending, you can send documents only to destinations which...

  • Page 340: Certificates

    Restricting send function 11-20 11 system man age r settings ● if you want to edit a domain: ❑ select the desired registered domain ➞ press [edit]. ❑ press [domain name] ➞ edit the domain name ➞ press [ok]. ❑ select [permit] or [reject] for ➞ press [ok]. : [permit]: allow sending to subdomains of th...

  • Page 341: Documents

    Restricting send function 11-21 11 system man age r settings setting to always add a device signature to pdf documents this mode enables you to set whether to always add a device signature to sent pdf documents. Note this mode is available only if the optional universal send pdf security feature set...

  • Page 342: Forwarding Settings

    Forwarding settings 11-22 11 system man age r settings forwarding settings you can set the machine to store received fax/i-fax documents in confidential fax inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the sp...

  • Page 343: Storing Forwarding Settings

    Forwarding settings 11-23 11 system man age r settings *1 received fax documents can be forwarded if the optional super g3 fax board or super g3 multi-line fax board is installed. *2 if the subaddress and password attached to the received document match the information registered in forwarding setti...

  • Page 344

    Forwarding settings 11-24 11 system man age r settings 2 press [register]. 3 to recall the forwarding settings of a received document that you have stored, press [1 before], [2 before], or [3 before]. You can recall the last three forwarding settings. Important • the forwarding settings are stored i...

  • Page 345

    Forwarding settings 11-25 11 system man age r settings 5 enter a name for the forwarding condition ➞ press [ok]. Note if [send doc. Name] is not specified, the first 24 characters of the condition name are also stored as the document's name. However, you can change the document's name at any time. 6...

  • Page 346

    Forwarding settings 11-26 11 system man age r settings 8 set the forwarding conditions. ● if [i-fax] is selected as the receive type: ❑ press the to, from, or subject drop-down list. The available forwarding conditions are: [equals] is not an option for . ❑ select the forwarding condition ➞ press [s...

  • Page 347

    Forwarding settings 11-27 11 system man age r settings ● if [fax] is selected as the receive type (the optional super g3 fax board or super g3 multi-line fax board is installed): ❑ select the fax number, subaddress, or password drop-down list. The available forwarding conditions are: [does not exist...

  • Page 348

    Forwarding settings 11-28 11 system man age r settings ❑ if necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the fax number, subaddress, and password drop-down lists, press [set...

  • Page 349

    Forwarding settings 11-29 11 system man age r settings note if the selected destination is a group address which contains a user inbox as a destination, the document is not sent and stored in that user inbox. ● if you select [address book]: ❑ select the forwarding destination ➞ press [ok]. If access...

  • Page 350

    Forwarding settings 11-30 11 system man age r settings ● if you select [conf. Fax inbox]: ❑ select the desired confidential fax inbox ➞ press [ok]. You cannot select multiple confidential fax inboxes. If you want to send a link to a confidential fax inbox via e-mail, press [url send]. If you set the...

  • Page 351

    Forwarding settings 11-31 11 system man age r settings ● if you select [everyday]: ❑ enter the start time and end time using - (numeric keys) ➞ press [ok]. Enter all four digits of the time (including zeros), using 24-hour notation. Note if the end time is set earlier than the start time, the receiv...

  • Page 352

    Forwarding settings 11-32 11 system man age r settings 15 press the store/print received doc. Drop-down list ➞ select [on] or [off]. If you selected a confidential fax inbox as the forwarding destination, proceed to step 19. : note • if is set to 'on' and memory lock mode is set to 'on', the receive...

  • Page 353

    Forwarding settings 11-33 11 system man age r settings note • to cancel a selected destination, select the destination again. • to view the detailed information of a selected destination, select the destination ➞ press [details]. • to be able to select a destination for the forwarding done notice, i...

  • Page 354

    Forwarding settings 11-34 11 system man age r settings note • to view a jpeg file, software that supports the jpeg format (such as microsoft internet explorer for windows) is required. • to view a tiff file, software that supports the tiff format (such as imaging for windows) is required. • to view ...

  • Page 355: Forwarding Conditions

    Forwarding settings 11-35 11 system man age r settings when forwarding destinations do not match the forwarding conditions you can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not mat...

  • Page 356

    Forwarding settings 11-36 11 system man age r settings 3 press [forwarding destination] ➞ select [address book] or [conf. Fax inbox]. Details of each item are shown below. Note if the selected destination is a group address which contains a user inbox as a destination, the document is not sent and s...

  • Page 357

    Forwarding settings 11-37 11 system man age r settings note • to cancel a selected destination, select the destination again. • to view the detailed information of a selected destination, select the destination ➞ press [details]. • to be able to select a forwarding destination, it is necessary to re...

  • Page 358

    Forwarding settings 11-38 11 system man age r settings 6 press the store/print received doc. Drop-down list ➞ select [on] or [off]. If you select a confidential fax inbox as the forwarding destination, proceed to step 11. : note • if is set to 'on' and memory lock mode is set to 'on', the received d...

  • Page 359

    Forwarding settings 11-39 11 system man age r settings note • to cancel a selected destination, select the destination again. • to view the detailed information of a selected destination, select the destination ➞ press [details]. • to be able to select a destination for the forwarding done notice, i...

  • Page 360

    Forwarding settings 11-40 11 system man age r settings note • to view a jpeg file, software that supports the jpeg format (such as microsoft internet explorer for windows) is required. • to view a tiff file, software that supports the tiff format (such as imaging for windows) is required. • to view ...

  • Page 361: Erasing Forwarding Settings

    Forwarding settings 11-41 11 system man age r settings 3 check or change the forwarding settings ➞ press [ok]. Note for instructions on changing forwarding settings, see "storing forwarding settings," on p. 11-23. Forwarding received documents you can set whether received documents are forwarded. 1 ...

  • Page 362: Printing Forwarding Settings

    Forwarding settings 11-42 11 system man age r settings printing forwarding settings you can print a list of the stored forwarding settings. 1 press (additional functions) ➞ [system settings] ➞ [forwarding settings]. 2 press [print list]. Note the forwarding settings can be printed only if 11" x 17",...

  • Page 363: Ldap Server Settings

    Ldap server settings 11-43 11 system man age r settings ldap server settings if the information for an ldap (lightweight directory access protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the ldap server. E-mail addresses and fax numbers obtained ...

  • Page 364

    Ldap server settings 11-44 11 system man age r settings [server address]: press [server address] ➞ enter the server's address ➞ press [ok]. [location to start search]: press [location to start search] ➞ enter the location to start searching ➞ press [ok]. If the server's ldap version is 3, then you d...

  • Page 365

    Ldap server settings 11-45 11 system man age r settings important if is set to 'use (security auth.)' for the ldap server and reverse dns lookup (a function that looks up the host name from the ip address) is not supported, enter a host name instead of an ip address. 3 select [do not use], [use], or...

  • Page 366

    Ldap server settings 11-46 11 system man age r settings ● if [use] is selected: ❑ specify each setting ➞ press [ok]. [user]: press [user] ➞ enter a user name ➞ press [ok]. Enter the user name according to the type of ldap server you are using. • if you are using windows 2000 server with active direc...

  • Page 367

    Ldap server settings 11-47 11 system man age r settings ● if [use (security auth.)] is selected: ❑ specify each setting ➞ press [ok]. [user]: press [user] ➞ enter a user name ➞ press [ok]. Example: if is the windows user name: user1 [password]: press [password] ➞ enter a password ➞ press [ok]. Re-en...

  • Page 368: Deleting An Ldap Server

    Ldap server settings 11-48 11 system man age r settings changing an ldap server setting you can change the settings for a stored ldap (lightweight directory access protocol) server. 1 press (additional functions) ➞ [system settings] ➞ [register ldap server]. 2 select the ldap server whose settings y...

  • Page 369

    Ldap server settings 11-49 11 system man age r settings registering/editing ldap search attributes you can register or edit the ldap search attributes. 1 press (additional functions) ➞ [system settings] ➞ [register ldap server] ➞ [register/edit ldap search]. 2 register/edit the ldap search attribute...

  • Page 370

    Ldap server settings 11-50 11 system man age r settings note you can only edit the two search attributes displayed as 'not registered' by default. You cannot edit the name, e-mail, fax, organization, and organizationunit attributes. ❑ press [ok]. Printing ldap server settings you can print the ldap ...

  • Page 371: Printing Communication

    12-1 chapter 12 printing communication reports this chapter explains the method of setting the contents of a communications report and printing lists. Report settings table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 specifying report se...

  • Page 372: Report Settings Table

    Report settings table 12-2 12 pr inting co mm uni cati on rep o rt s report settings table the following items can be stored or set in report settings from the additional functions screen. ■ settings *1 indicates the default setting. *2 indicates item that appears only if the optional super g3 fax b...

  • Page 373

    Report settings table 12-3 12 pr inting co mm uni cati on rep o rt s ■ print list *2 indicates item that appears only if the optional super g3 fax board or super g3 multi-line fax board is installed. Note • for instructions on setting the modes not described in this manual, refer to the other manual...

  • Page 374: Specifying Report Settings

    Specifying report settings 12-4 12 pr inting co mm uni cati on rep o rt s specifying report settings you can specify how various reports are printed. Note the reports can be printed only if 11" x 17", lgl, ltr, or ltrr paper (plain, recycled, or color paper) is loaded in the paper sources whose sett...

  • Page 375: Activity Report

    Specifying report settings 12-5 12 pr inting co mm uni cati on rep o rt s 2 select [for error only], [on], or [off]. ● if you select [for error only] or [on]: ❑ select [on] or [off] for . : ❑ select [on] or [off] for ➞ press [ok]. : [report with color tx image] can only be set if [report with tx ima...

  • Page 376

    Specifying report settings 12-6 12 pr inting co mm uni cati on rep o rt s note • if job log display in system settings (from the additional functions screen) is set to 'off', [activity report] is not displayed. • if job log display in system settings (from the additional functions screen) is changed...

  • Page 377: Fax Tx Report

    Specifying report settings 12-7 12 pr inting co mm uni cati on rep o rt s enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press (clear) to clear your entry ➞ enter another four digit number. If the number of send and receive ...

  • Page 378: Fax Activity Report

    Specifying report settings 12-8 12 pr inting co mm uni cati on rep o rt s 2 select [for error only], [on], or [off]. ● if you select [for error only] or [on]: ❑ select [on] or [off] for ➞ press [ok]. : ● if you select [off]: ❑ press [ok]. The fax tx report is not printed. Fax activity report the fax...

  • Page 379: Fax Rx Report

    Specifying report settings 12-9 12 pr inting co mm uni cati on rep o rt s 2 specify each setting ➞ press [ok]. : : enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press to clear your entry ➞ enter another four digit number. I...

  • Page 380

    Specifying report settings 12-10 12 pr inting co mm uni cati on rep o rt s 1 press (additional functions) ➞ [report settings] ➞ [fax] under ➞ [fax rx report]. 2 select [for error only], [on], or [off] ➞ press [ok]. Details of each item are shown below. Confidential fax inbox rx report the confidenti...

  • Page 381: Printing Lists

    Printing lists 12-11 12 pr inting co mm uni cati on rep o rt s printing lists you can print the contents of the address book or a list of send settings that have been specified from the additional functions screen. Note the lists can be printed only if 11" x 17", lgl, ltr, or ltrr paper (plain, recy...

  • Page 382: User'S Data List

    Printing lists 12-12 12 pr inting co mm uni cati on rep o rt s user's data list you can print a list of send or fax settings that have been specified from the additional functions screen. This is useful for checking the details of the settings. Note • the following two types of user's data lists are...

  • Page 383: Troubleshooting

    13-1 chapter 13 troubleshooting this chapter describes the procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When problems occur . . . . . . . . . ...

  • Page 384: When Problems Occur

    When problems occur 13-2 13 t ro u b le s hootin g when problems occur sending documents canceling transmissions. Q how do you cancel a transmission while a document is being scanned? A press (stop) on the control panel, or press [cancel] on the touch panel display. Q how do you cancel a transmissio...

  • Page 385

    When problems occur 13-3 13 t ro u b le s hootin g document cannot be sent. Q is the destination setting correct? A check the destination setting of the recipient. Q is the destination stored in the address book correct? A check the destination in the address book. (see "editing address details," on...

  • Page 386

    When problems occur 13-4 13 t ro u b le s hootin g memory is full. Q are unwanted documents stored in memory? A check the tx document and rx document memory, and erase unnecessary documents and documents with errors from memory. (see "erasing received documents," on p. 6-8, and chapter 2, "introduct...

  • Page 387: Receiving Documents

    When problems occur 13-5 13 t ro u b le s hootin g the remote machine is slow to switch over to the receiving mode, and errors always occur (if the optional super g3 fax board or super g3 multi-line fax board is installed). Q is a pause inserted in the fax number? A if you are sending to a machine t...

  • Page 388

    When problems occur 13-6 13 t ro u b le s hootin g documents cannot be received in confidential fax inboxes. Q are the forwarding conditions in forwarding settings in system settings (from the additional functions screen) set correctly? A check the forwarding conditions, and inform the sender of tho...

  • Page 389: Other Situations

    When problems occur 13-7 13 t ro u b le s hootin g other situations transmissions are slow. Q are documents being sent at a high resolution? A it is recommended that you send documents containing text only in a lower resolution. (see "resolution," on p. 3-12.) fax transmissions are slow (if the opti...

  • Page 390

    When problems occur 13-8 13 t ro u b le s hootin g documents cannot be sent overseas (error code #18) (if the optional super g3 fax board or super g3 multi-line fax board is installed). Q is a pause inserted in the fax number? A insert a pause after the country code, or after the fax number of the r...

  • Page 391: Error Messages

    Error messages 13-9 13 t ro u b le s hootin g error messages this section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the reference guide and network guide. Self-diagnostic d...

  • Page 392

    Error messages 13-10 13 t ro u b le s hootin g no response from the server. Check the settings. Cause the specified server settings are incorrect, or the server is not turned on. Alternatively, the machine's tcp/ip resources may be low. Remedy wait for a while, and then try browsing again. If there ...

  • Page 393

    Error messages 13-11 13 t ro u b le s hootin g cannot find the selected server. Check the settings. Cause 1 the ip address that the machine should connect to cannot be determined. Remedy 1 check the dns server settings in tcp/ip settings in network settings in system settings (from the additional fu...

  • Page 394

    Error messages 13-12 13 t ro u b le s hootin g check the user name and password or check settings. Cause 1 when setting login information for the ldap server to 'use' or 'use (security auth.)', the user name or password is incorrect. Remedy check the user name and password settings when in register ...

  • Page 395

    Error messages 13-13 13 t ro u b le s hootin g search condition includes characters that cannot be used with the selected server. Cause 1 "\" is used in the search criterion. Remedy remove "\" from the search criterion, and then search again. Cause 2 the combination of characters used in the search ...

  • Page 396

    Error messages 13-14 13 t ro u b le s hootin g list of error codes without messages if an error occurs while a document is being sent or received, an error code is displayed on the job log in the system monitor screen, and is included in various reports. Check what the error code is, and then take t...

  • Page 397

    Error messages 13-15 13 t ro u b le s hootin g # 009 cause 1 there is no paper. Remedy load paper. (see chapter 7, "routine maintenance," in the reference guide.) cause 2 the paper drawer is not correctly inserted into the machine. Remedy insert the paper drawer properly. # 011 cause the document th...

  • Page 398

    Error messages 13-16 13 t ro u b le s hootin g # 022 cause 1 forwarding could not be performed because all of the addresses stored in the specified group destination have been deleted, or user inboxes are specified as the group destination. Remedy re-enter group destination, and try sending again. C...

  • Page 399

    Error messages 13-17 13 t ro u b le s hootin g # 107 cause the document could not be sent because there was insufficient memory available. Remedy 1 resend the document at a lower resolution. Remedy 2 erase unnecessary documents to make more memory available. Remedy 3 if this problem occurs frequentl...

  • Page 400

    Error messages 13-18 13 t ro u b le s hootin g # 704 cause an error occurred while reading address information from the address book. Remedy check the address settings. If the machine still does not operate normally, turn the main power off, and then back on. (see chapter 1, before you start using t...

  • Page 401

    Error messages 13-19 13 t ro u b le s hootin g # 713 cause the document in the inbox was deleted before its link was sent via e-mail. Remedy store the necessary document in the inbox again, and then try to send the link via e-mail. # 751 cause the server is not functioning. The network is down (the ...

  • Page 402

    Error messages 13-20 13 t ro u b le s hootin g # 755 cause 1 you cannot send jobs because tcp/ip is not functioning correctly. Remedy check tcp/ip settings in network settings in system settings (from the additional functions screen). Cause 2 the ip address is not set. Remedy check tcp/ip settings i...

  • Page 403

    Error messages 13-21 13 t ro u b le s hootin g # 770 cause data could not be sent with webdav, because the webdav server or proxy server does not support ssl communications. Remedy 1 check the settings of the webdav server. Remedy 2 check the proxy server if you are communicating via a proxy server....

  • Page 404

    Error messages 13-22 13 t ro u b le s hootin g # 802 cause the name of the smtp server in e-mail/i-fax settings in network settings in system settings (from the additional functions screen) is incorrect. The dns server name in dns server settings in tcp/ip settings in network settings in system sett...

  • Page 405

    Error messages 13-23 13 t ro u b le s hootin g # 810 cause 1 a pop (post office protocol) server connection error occurred while receiving an i-fax. Remedy check the pop server name in e-mail/i-fax in network settings in system settings (from the additional functions screen). Confirm that the pop se...

  • Page 406

    Error messages 13-24 13 t ro u b le s hootin g # 820 cause you have received data that cannot be processed (base 64 or uuencode is incorrect). Remedy check the settings, and ask the sender to resend the data. # 821 cause you have received data that cannot be processed (tiff analysis error). Remedy c...

  • Page 407

    Error messages 13-25 13 t ro u b le s hootin g # 830 cause a dsn (delivery status notification) error notification is received because of an incorrect i-fax address or destination setting, or because the data size of the sent documents exceeds the mail server capacity. Remedy 1 check the i-fax addre...

  • Page 408

    Error messages 13-26 13 t ro u b le s hootin g # 834 cause an mdn (mail delivery notification) error notification is received because of an incorrect i-fax address or destination setting, or because trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machin...

  • Page 409

    Error messages 13-27 13 t ro u b le s hootin g # 842 cause authentication using the client certificate was requested by the mail server for sending an e-mail message or i-fax. Remedy 1 set allow ssl in network settings in system settings (from the additional functions screen) to 'off'. (see chapter ...

  • Page 410

    Error messages 13-28 13 t ro u b le s hootin g # 851 cause 1 there is insufficient memory remaining in the system. Remedy check the system's available memory, and delete unnecessary documents in the inboxes. (see "erasing received documents," on p. 6-8, and chapter 2, "introduction to the mail box f...

  • Page 411

    Error messages 13-29 13 t ro u b le s hootin g # 853 cause 1 the job could not be executed due to a lack of resources when trying to print a large number of pages. Remedy reduce the number of pages to print, or try printing again when no other print jobs are reserved. Cause 2 the job could not be ex...

  • Page 412

    Error messages 13-30 13 t ro u b le s hootin g # 859 cause 1 a compression error occurred with the image data. Remedy check the print settings, and try printing again. Cause 2 an original was not scanned properly, or the orientation of the original was incorrect. Remedy check the scan settings, and ...

  • Page 413

    Error messages 13-31 13 t ro u b le s hootin g # 862 cause 1 the saddle finisher trays have exceeded their stacking limits. (see chapter 9, appendix, in the reference guide.) remedy change the print data or print settings, and try printing again. Cause 2 a combination of settings which is not suppor...

  • Page 414

    Error messages 13-32 13 t ro u b le s hootin g # 868 cause failed to communicate with the destination when sending with webdav, because access via a proxy server was requested (received http error 305: use proxy). Remedy 1 check the settings of the webdav server. Remedy 2 check proxy settings in tcp...

  • Page 415

    Error messages 13-33 13 t ro u b le s hootin g # 873 cause received a response from the destination stating that proxy authentication failed when sending with webdav (received http error 407: method not allowed). Remedy check proxy settings in tcp/ip settings in network settings in system settings (...

  • Page 416

    Error messages 13-34 13 t ro u b le s hootin g # 878 cause received a response from the destination stating that the server encountered an unexpected condition that prevented it from executing the request when sending with webdav (received http error 500: internal server error). Remedy check the set...

  • Page 417

    Error messages 13-35 13 t ro u b le s hootin g # 882 cause received a response from the destination stating that the proxy server failed to communicate with the server above it when sending with webdav (received http error 504: gateway timeout). Remedy 1 check the settings of the webdav server. Reme...

  • Page 418

    Error messages 13-36 13 t ro u b le s hootin g # 899 cause the e-mail message or i-fax has been successfully sent, but reception may be incomplete because the transmission was relayed via multiple servers. Remedy 1 confirm whether reception was completed. Remedy 2 check if you received an error noti...

  • Page 419: Questions & Answers

    Questions & answers 13-37 13 t ro u b le s hootin g questions & answers q can the machine automatically resend documents when there are errors in transmission? A if you are sending the document by any other sending method besides fax, specify the retry times setting. To access the retry times settin...

  • Page 420

    Questions & answers 13-38 13 t ro u b le s hootin g q what happens to a document that has not been completely received when a blackout occurs? A the document, up to the last page that was successfully received, is printed. Q what happens to documents in memory and the memory settings if power is int...

  • Page 421

    Questions & answers 13-39 13 t ro u b le s hootin g q can i change the data size of an e-mail message or i-fax before sending it? A you can specify the maximum data size for sending setting according to your needs. To access this setting, press (additional functions) ➞ [system settings] ➞ [communica...

  • Page 422

    Questions & answers 13-40 13 t ro u b le s hootin g.

  • Page 423: Appendix

    14-1 chapter 14 appendix this chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and list samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2 send job list . . . . . . . . . . . . . . . ....

  • Page 424: Report and List Samples

    Report and list samples 14-2 14 app end ix report and list samples note the fax numbers and addresses used in these sample reports are fictitious. Send job list you can view the list of send jobs and their statuses. The send job list can be printed from the system monitor screen. (see "printing the ...

  • Page 425: Send Tx Report

    Report and list samples 14-3 14 app end ix ■ destination id the name of the recipient is printed. ■ job no. The four digit number, that is automatically assigned when the document is accepted for sending, is printed. ■ mode the type and mode of transmission are printed. ■ pgs. The number of pages th...

  • Page 426

    Report and list samples 14-4 14 app end ix note • the results of e-mail, i-fax, file server, and user inbox transmission can be printed. Even if is set to 'on', the contents of the sent document are not printed on the report in the following cases: - if the first page of the original is color, and i...

  • Page 427

    Report and list samples 14-5 14 app end ix fax tx report/fax error tx report this report indicates items, such as the fax number of the party to which you sent documents, the result of communication, and other information, to enable you to check whether the documents were sent correctly to the inten...

  • Page 428

    Report and list samples 14-6 14 app end ix ■ pswd/subaddress a subaddress is printed, if specified. The password is not printed to maintain security. ■ destination id the name of the remote party is printed. ■ st. Time (start time) the date and time (in 24-hour notation) at which the document starte...

  • Page 429

    Report and list samples 14-7 14 app end ix note • this mode is available only if the optional super g3 fax board or super g3 multi-line fax board is installed. • you can also print a multi tx/rx report with an image of the sent original attached to it. (see "fax tx report," on p. 12-7.) ■ job no. Th...

  • Page 430: Fax Rx Report

    Report and list samples 14-8 14 app end ix fax rx report this report is used to check if documents were received successfully by this machine. You can set whether to automatically print a fax rx report. (see "fax rx report," on p. 12-9.) note this mode is available only if the optional super g3 fax ...

  • Page 431

    Report and list samples 14-9 14 app end ix ■ usage t the time taken (in minutes and seconds) to receive the document from start to finish is printed. ■ pgs. The number of pages that were received successfully is printed. ■ result if the documents were received successfully, "ok" is printed. If a rec...

  • Page 432

    Report and list samples 14-10 14 app end ix ■ destination address the fax number of the sender is printed, up to the first 20 digits. ■ pswd/subaddress a subaddress is printed if specified. The password is not printed to maintain security. ■ destination id the name of the sender is printed. ■ st. Ti...

  • Page 433: Activity Report

    Report and list samples 14-11 14 app end ix activity report this report is a list which enables you to check the results of all sending and receiving transactions. An activity report can be printed either automatically or manually. An activity report is automatically printed when either the number o...

  • Page 434

    Report and list samples 14-12 14 app end ix ■ destination address the address of the recipient is printed. If the send job is sent to a file server (ftp, smb, ipx, or webdav), the path name is printed on the second line. If a subaddress is specified for sending a fax, the destination address is prin...

  • Page 435: Fax Activity Report

    Report and list samples 14-13 14 app end ix note if a field exceeds its display capacity, only those characters that fit in the display are printed. Fax activity report the fax activity report is a printed log that shows the results of send and receive jobs. A fax activity report can be printed eith...

  • Page 436

    Report and list samples 14-14 14 app end ix ■ destination address the name and fax number of the remote party are printed. If a subaddress or sender's name has been specified, it is printed beneath the fax number. ■ no. The four digit number, that is automatically assigned when the document is accep...

  • Page 437: Forwarding Conditions List

    Report and list samples 14-15 14 app end ix forwarding conditions list you can print the contents of the forwarding settings that have been specified. Manually print the forwarding conditions list whenever necessary. (see "printing forwarding settings," on p. 11-42.) 02/14/2006 tue 15:30 ir c3380i *...

  • Page 438: Registered Ldap Server List

    Report and list samples 14-16 14 app end ix registered ldap server list you can print the registered ldap server settings. (see "printing ldap server settings," on p. 11-50.) 02/14/2006 tue 15:30 ir c3380i 001 server name server address location to start search use ssl port number max. No. Of addres...

  • Page 439: Address Book List

    Report and list samples 14-17 14 app end ix address book list you can print the contents of the address book (subaddress books 1 to 10 or one-touch buttons). Manually print the list of the selected address book whenever necessary. (see "address book list," on p. 12-11.) note • the destinations of e-...

  • Page 440

    Report and list samples 14-18 14 app end ix • if the class is "fax": the fax number is printed on the first line, and the subaddress on the second line, if it is specified. • if the class is "group": the destinations stored in the group address are printed on the second line and continue down in a l...

  • Page 441: User'S Data List

    Report and list samples 14-19 14 app end ix user's data list the user's data list prints out the send settings made in communications settings, report settings, and system settings (from the additional functions screen). Manually print the user's data list whenever necessary. (see "user's data list,...

  • Page 442

    Report and list samples 14-20 14 app end ix 0 1 2 x x x x x x x t o n e 4 4 o n 2 s e c o n 2 t i m e s 2 m i n e r r o r & 1 s t p a g e o n o n o u t s i d e o n f a x o n f o r e r r o r o n l y o n o n o f f o f f o f f o n 3 3 6 0 0 b p s 3 3 6 0 0 b p s o f f o f f o f f o f f o f f o f f o n ...

  • Page 443: Specifications

    Specifications 14-21 14 app end ix specifications specifications are subject to change without notice for product improvement or future release. Universal color send ■ scan features item specifications communication protocol ftp (tcp/ip), smb (tcp/ip), ncp (ipx), webdav data format tiff, jpeg, pdf r...

  • Page 444

    Specifications 14-22 14 app end ix ■ e-mail and i-fax features *1 available only if [a3/11x17] is selected on the destination conditions screen. (see "specifying an i-fax address," on p. 2-7, "i-fax addresses," on p. 10-12, or "storing/editing one-touch buttons," on p. 10-35.) *2 available only if [...

  • Page 445: Super G3 Fax Board

    Specifications 14-23 14 app end ix super g3 fax board *1 pels stands for picture elements (pixels). Item specifications telephone line used/number of lines public switched telephone network, facsimile network 1 line scan line density (scan, transmission) standard: fine: super-fine: ultra-fine: 8 pel...

  • Page 446

    Specifications 14-24 14 app end ix super g3 multi-line fax board *1 pels stands for picture elements (pixels). Item specifications telephone line used/number of lines public switched telephone network, facsimile network 2 lines scan line density (scan, transmission) standard: fine: super-fine: ultra...

  • Page 447: Glossary

    Glossary 14-25 14 app end ix glossary a activity report a record listing all documents that have been sent and received. Adf automatic document feeder. Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-s...

  • Page 448

    Glossary 14-26 14 app end ix c ccitt/itu-t a committee that sets international standards for telecommunications. Ccitt/itu-t was formerly known as ccitt (consultative committee for international telegraph and telephone), but is now succeeded by itu-t (international telecommunications union-telecommu...

  • Page 449

    Glossary 14-27 14 app end ix device signature certificate the device signature certificate, when used with a private key inside the machine, enables you to add a digital signature to a scanned document. This enables the recipient to verify which machine scanned the document. Dhcp dynamic host config...

  • Page 450

    Glossary 14-28 14 app end ix e ecm error correction mode. Reduces system and line errors when sending or receiving from another fax machine with ecm capability. Ecm divides a page into blocks and inspects each block for data lost through poor transmission. If part of the data is missing in a certain...

  • Page 451

    Glossary 14-29 14 app end ix ftp file transfer protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a tcp/ip network. The file transfer protocol also governs the client program with which the user transfers files. I i-fax i-fax (inter...

  • Page 452

    Glossary 14-30 14 app end ix j jbig joint bi-level image experts group. An experts group file specification that defines a standard for compressing (reducing the size of) image files without any loss in image information. Files containing photographic images in web pages are generally compressed so ...

  • Page 453

    Glossary 14-31 14 app end ix m meap multifunctional embedded application platform. A system enabling the installation of the java platform and java applications on your machine. Utilization of meap also enables you to install and uninstall meap applications. Memory lock usually a document is printed...

  • Page 454

    Glossary 14-32 14 app end ix netware novell netware. Novell's client-server network operating system for the ibm pc. Netware uses the ipx/spx, netbeui, or tcp/ip network protocol. Netware supports ms-dos, microsoft windows, os/2, and macintosh clients. Netware for unix gives users access to unix hos...

  • Page 455

    Glossary 14-33 14 app end ix pdf (compact) one of the file formats available in this machine. The text and image portions of an original are processed separately to achieve a high level of compression without compromising the quality of the text. The resulting file or data size is smaller than that ...

  • Page 456

    Glossary 14-34 14 app end ix r resolution the density of dots attained by a device, such as a fax, scanner, or printer, in producing an image. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother c...

  • Page 457

    Glossary 14-35 14 app end ix sequential broadcast sequential broadcasting enables you to send a scanned document to up to 256 destinations simultaneously. If you frequently send documents to the same destinations, it is highly recommended that you register the numbers as a group in a one-touch butto...

  • Page 458

    Glossary 14-36 14 app end ix subaddress subaddress is the global telecommunications standard specified by the itu-t (international telecommunication union-telecommunication standardization sector). When the remote party's machine supports the same standard, confidential or relayed communications are...

  • Page 459

    Glossary 14-37 14 app end ix transmission time a fax transmission consists of three stages: the machine that sends the fax connects with the machine receiving it; the fax is then transmitted, after which the sender and the recipient exchange signals to confirm the end of transmission. The transmissi...

  • Page 460

    Glossary 14-38 14 app end ix y ycbcr ycbcr is a color space used in video systems. Y is the luminance component, and cb and cr the chrominance components. Ycbcr was defined in the itu-601 (formerly ccir-602) standard for use with digital component video..

  • Page 461: Index

    Index 14-39 14 app end ix index numerics 2 on 1 log, 9-40 2-page separation, 4-4 2-sided original, 3-4 2-sided print, 9-34 a abbreviations used in this manual, xv access number management, 11-16 activity report, 12-5, 14-11, 14-25 address book about the address book, 10-2 access number management, 1...

  • Page 462

    Index 14-40 14 app end ix automatic color selection (full color/ grayscale), 3-21 black-and-white, 3-22 changing, 3-21 full color, 3-22 grayscale, 3-22 communications settings table, 9-6 compact pdf, sending, 5-25 confidential fax inbox , 14-26 confidential fax inbox reception report sample, 14-9 co...

  • Page 463

    Index 14-41 14 app end ix f favorites buttons about the favorites buttons, 9-16 displaying confirmation, 9-20 erasing, 9-19 naming, 9-17 registering, 9-16 registering a comment, 9-18 specifying, 2-26 fax activity report sample, 14-13 fax information services, 7-8 fax jobs available paper sizes, 6-10...

  • Page 464

    Index 14-42 14 app end ix important safety instructions, xxv internet protocol (ip), 14-29 ip address, 14-29 itu-t, 1-3, 14-29 j jbig, 14-30 job build, 4-10 job done notice, 5-16 job recall, 5-38 jpeg, 5-23, 14-30 k keys used in this manual, xiv l lan, 14-30 ldap, 14-30 ldap server settings about ld...

  • Page 465

    Index 14-43 14 app end ix specifying, 2-25 original frame erase, 4-5, 4-6 original type photo mode, 3-14 text mode, 3-15 text/photo mode, 3-14 os/2, 14-32 overview, 1-6 p paper drawer selection, 9-35 paper sizes, 6-10 pause, 2-3, 14-32 pause time, 9-44, 14-32 pbx, 7-5, 14-32 pdf, 14-32 pdf (compact)...

  • Page 466

    Index 14-44 14 app end ix s samples activity report, 14-11 address book list, 14-17 confidential fax inbox reception report, 14-9 fax activity report, 14-13 fax rx report, 14-8 fax tx report/fax error tx report, 14-5 forwarding conditions list, 14-15 multiple communication result report, 14-6 regist...

  • Page 467

    Index 14-45 14 app end ix t tcp/ip, 14-36 telephone equipment, xxv telephone line, selecting the type, 1-14 telephone line type, 14-36 text mode, 3-15 text/photo mode, 3-14 tiff, 5-23, 14-36 tiff/jpeg auto select, 5-22, 9-15, 11-33, 11-40 tiff/pdf auto select, 5-22, 9-15, 11-33, 11-40 tone, 2-3, 7-8...

  • Page 468

    Index 14-46 14 app end ix.

  • Page 470

    Fa7-9737 (000) © canon inc. 2006 canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon canada inc. 6390 dixie road mississauga, ontario l5t 1p7, canada canon europa n.V. Bovenkerkerweg 59-61 1185 xb amstelveen, t...