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  5. Operation Manual

Canon ImageCLASS MF4690 Operation Manual

Manual is about: Laser Multifunction

Summary of ImageCLASS MF4690

  • Page 1

    Basic operation guide please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. What can i do with this machine? Before using the machine document and paper copying sending documents receiving documents printing scanning...

  • Page 2: Manuals For The Machine

    I manuals for the machine machine set-up software installation ● ● starter guide basic features maintenance trouble shooting specifications ● ● ● ● basic operation guide (this document) total operation features network and remote user interface system manager settings reports and lists trouble shoot...

  • Page 3: What Can I Do With This

    What can i do with this machine? Ii what can i do with this machine? Copy features select a scan mode depending on the type of image image quality p. 3-4 → adjust the density level of scanned images density p. 3-5 → enlarge or reduce copied images zoom ratio p. 3-7 → sort copies by page order collat...

  • Page 4: Make Two-Sided Copies

    What can i do with this machine? Iii make two-sided copies two-sided copy p. 3-14 → copy two documents on one sheet 2 on 1 combination p. 3-12 →.

  • Page 5: Sending/receiving Features

    What can i do with this machine? Iv sending/receiving features send documents with diverse sending methods fax, e-mail, and file server chapter 4 → send documents in a variety of file formats send settings p. 4-7 → specify a recipient with a single key sending with one-touch keys p. 4-40 → specify a...

  • Page 6: Retry Sending Documents

    V what can i do with this machine? Specify multiple recipients as a group sending to group addresses p. 4-44 → look up a particular recipient address book search p. 4-46 → retry sending documents automatically auto retry reference guide → send documents to multiple recipients broadcasting reference ...

  • Page 7: Forward Received Documents

    What can i do with this machine? Vi recall the last three sending jobs job recall reference guide → forward received documents forwarding documents reference guide → receive faxes in memory without printing out memory reception reference guide → send a fax from a pc pc faxing online help →.

  • Page 8: Printer Feature

    Vii what can i do with this machine? Printer feature print a document from a pc printing online help → scanner feature specify detailed scanning options to suit various images scanning scanner driver guide →.

  • Page 9: Remote Ui Feature

    What can i do with this machine? Viii remote ui feature access and manage the machine from a pc remote ui reference guide → system manager settings restrict the use of the machine with department ids department id management reference guide →.

  • Page 10: Contents

    Ix what can i do with this machine? Contents manuals for the machine ........................................................................I what can i do with this machine? ........................................................Ii copy features ......................................................

  • Page 11

    What can i do with this machine? X users in the u.S.A. .............................................................................Xxvi pre-installation requirements for canon facsimile equipment .......................................................... Xxvi connection of the equipment ..............

  • Page 12

    Xi what can i do with this machine? Department/user id management ................................................... 1-9 procedure before using the machine ...........................................1-9 procedure after using the machine ........................................... 1-10 toner cartrid...

  • Page 13

    What can i do with this machine? Xii 3 copying ........................................................................................... 3-1 basic copying method ....................................................................... 3-2 scan settings .................................................

  • Page 14

    Xiii what can i do with this machine? Manual sending (fax) ...................................................................... 4-50 canceling tx jobs ............................................................................. 4-53 checking and deleting jobs ........................................

  • Page 15

    What can i do with this machine? Xiv 7 scanning .......................................................................................... 7-1 scanning to a computer .................................................................... 7-2 scanning to a usb memory .......................................

  • Page 16

    Xv what can i do with this machine? Recycling used cartridges ............................................................. 10-16 the clean earth campaign ..........................................................10-16 u.S.A. Program .....................................................................

  • Page 17

    What can i do with this machine? Xvi setting menu .................................................................................... 12-6 paper settings ................................................................................ 12-6 volume control................................................

  • Page 18: Preface

    Xvii what can i do with this machine? Preface thank you for choosing a canon product. Before using the machine, please read the following instructions for your safety. Important safety instructions except as specifically described in this guide, do not attempt to service the machine yourself. Never ...

  • Page 19: Location

    What can i do with this machine? Xviii turn off the main power switch and unplug the power cord from the wall outlet and contact canon customer care center in any of the following cases: when the power cord or plug is damaged or frayed. If liquid or small object has fallen into the machine. If the m...

  • Page 20

    Xix what can i do with this machine? If possible, place the machine near an existing telephone line outlet for easy connection of the telephone line cord, and to avoid the expense of installing a new outlet. Place the machine near a standard 120 v ac (60 hz) power outlet. To ensure reliable operatio...

  • Page 21: Power Supply

    What can i do with this machine? Xx power supply during electrical storms, turn off the main power switch and unplug the power cord from the power outlet. (please note that any documents stored in the machine’s memory will be deleted when you unplug the power cord.) whenever you turn off the main po...

  • Page 22: Customer Support (Canada)

    Xxi what can i do with this machine? Customer support (canada) canon canada inc., offers a full range of customer technical support options*: for step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions, visit http://w...

  • Page 23: How to Use This Guide

    What can i do with this machine? Xxii how to use this guide symbols used in this manual the following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or se...

  • Page 24: Legal Notices

    Xxiii what can i do with this machine? Legal notices copyright copyright © 2007 by canon inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, ...

  • Page 25: Images

    What can i do with this machine? Xxiv legal limitations on the usage of your product and the use of images using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and ...

  • Page 26: Trademarks

    Xxv what can i do with this machine? Trademarks canon, the canon logo, and imageclass are trademarks of canon inc. Microsoft, windows and windows server are registered trademarks of microsoft corporation in the united states and other countries. Windows vista is a trademark of microsoft corporation ...

  • Page 27: Users In The U.S.A.

    What can i do with this machine? Xxvi users in the u.S.A. Pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk. See p. 13-2 for the machine’s weight and dimensions. B. Order information 1. Only a single line, touch-tone or rotary telephone...

  • Page 28: Connection of The Equipment

    Xxvii what can i do with this machine? Connection of the equipment this equipment complies with part 68 of the fcc rules and the requirements adopted by the acta. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format us:aaaeq##txxxx...

  • Page 29: Fcc Notice

    What can i do with this machine? Xxviii rights of the telephone company should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the ope...

  • Page 30

    Xxix what can i do with this machine? Use of shielded cable is required to comply with class b limits in subpart b of part 15 of fcc rules. Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If such changes or modifications should be made, you could ...

  • Page 31: Users In Canada

    What can i do with this machine? Xxx users in canada pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk. See p. 13-2 for the machine’s weight and dimensions. B. Order information 1. Provide only a single-line to touch-tone or rotary tele...

  • Page 32: Notice

    Xxxi what can i do with this machine? Notice this equipment meets the applicable industry canada terminal equipment technical specifications. This is confirmed by the registration number. The abbreviation, ic, before the registration number signifies that registration was performed based on a declar...

  • Page 33

    What can i do with this machine? Xxxii users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. This class b digital apparatus meets all requirements of the canadian interference- causing equipment...

  • Page 34: Laser Safety

    Xxxiii what can i do with this machine? Laser safety this machine complies with 21 cfr chapter 1 subchapter j as a class 1 laser product under the u.S. Department of health and human services (dhhs) radiation performance standard according to the radiation control for health and safety act of 1968. ...

  • Page 35

    What can i do with this machine? Xxxiv.

  • Page 36: Before Using The

    Before using the machine 1 before using the machine machine components ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2 operation panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-5 main operation panel ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 37: Machine Components

    Before using the machine 1-2 machine components a adf (automatic document feeder) holds documents and feeds them automatically into the scanning area. B slide guides adjust to the width of the document. C document feeder tray holds documents. D document delivery tray receives documents. E operation ...

  • Page 38

    1-3 before using the machine i scanning area scans documents from the adf. J platen glass place documents. K output tray extension extends the output tray. L paper stopper prevents the paper from falling off the output tray. Open the paper stopper from its original position for ltr/a4 paper. For lgl...

  • Page 39

    Before using the machine 1-4 s ethernet port connect the network cable. T usb port connect the usb (universal serial bus) cable. U rear cover open this cover when clearing paper jams. V power socket connect the power cord. W telephone line jack connect the external telephone cable. X external device...

  • Page 40: Operation Panel

    1-5 before using the machine operation panel main operation panel a [system monitor] key press to check fax transmission, print, copy, or report output status. B [view settings] key press to confirm settings of the copy function. C [copy] key press to switch to the copy mode. D [send/fax] key press ...

  • Page 41

    Before using the machine 1-6 j [image quality] key press to select image quality for copy or fax. K [collate/2 on 1] key press to collate copies, or press to set 2 on 1 copying. L log in/out key (id key) press to operate the machine when the id management is activated. Also press to enable the id ma...

  • Page 42: Send/fax Operation Panel

    1-7 before using the machine send/fax operation panel a [hook] key press when you want to dial without lifting up the handset of the external telephone. B [recall/pause] key press to recall previously set send jobs, including the destinations, scan settings, and send settings. Press to enter a pause...

  • Page 43: Lcd (Standby Mode)

    Before using the machine 1-8 lcd (standby mode) copy mode d e c b a o 1 l t r 1 0 0 % t e x t / p h o t o a zoom ratio b paper size c quantity d density e image quality scan mode s c a n n i n g m o d e send/fax mode f a x log in mode for department id management e n t e r d e p t . I d for user id ...

  • Page 44

    1-9 before using the machine department/user id management if department id management or user id management is set to in settings>, you must enter your id and password to be able to operate the machine. For details, see chapter 8, “system manager settings,” in the reference guide. Procedure before ...

  • Page 45

    Before using the machine 1-10 procedure after using the machine 1 be sure to press [log in/out (id)]..

  • Page 46: Toner Cartridge

    1-11 before using the machine toner cartridge the lifetime of the canon genuine starter toner cartridge which comes with the machine is approximately 1,000 pages, the canon genuine replacement toner cartridge is approximately 2,000 pages. The page counts are on the basis of “iso/iec 19752”* when pri...

  • Page 47

    Before using the machine 1-12 maintaining the toner cartridge keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. D...

  • Page 48

    1-13 before using the machine if there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately. When removing the t...

  • Page 49: Checking The Toner Level

    Before using the machine 1-14 checking the toner level you can check the amount of toner remaining in the toner cartridge by pressing the [toner gauge] key. The toner level is displayed in the lcd at four levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner ...

  • Page 50: Timer Settings

    1-15 before using the machine timer settings setting the sleep mode when the machine remains idle for a certain period of time, it automatically enters the sleep mode. 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]..

  • Page 51

    Before using the machine 1-16 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] or [ ] to select the desired interval, then press [ok]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys. The default setting is 5 minutes. ...

  • Page 52: Setting Auto Clear Time

    1-17 before using the machine setting auto clear time if the machine remains idle for a certain period of time, the display returns to the standby mode (auto clear function). 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok...

  • Page 53

    Before using the machine 1-18 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] or [ ] to select the desired interval, then press [ok]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys. 6 press [stop/reset] to return to s...

  • Page 54: Setting Time Zone

    1-19 before using the machine setting time zone the standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from gmt (0 hours). A time zone is a region throughout which this time difference is the same. 1 press [additional functions]. 2 press [ ...

  • Page 55

    Before using the machine 1-20 setting daylight saving time in some countries or areas, time is advanced throughout the summer season. This is called “daylight saving time.” 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]....

  • Page 56

    1-21 before using the machine 6 press [ ] or [ ] to select , then press [ok]. 7 press [ ] or [ ] to select the month, then press [ok]. 8 press [ ] or [ ] to select , then press [ok]. 9 press [ ] or [ ] to select the week, then press [ok]..

  • Page 57

    Before using the machine 1-22 10 press [ ] or [ ] to select , then press [ok]. 11 press [ ] or [ ] to select the day, then press [ok]. 12 press [ ] or [ ] to select , then press [ok]. 13 press [ ] or [ ] to select , then press [ok]..

  • Page 58

    1-23 before using the machine 14 press [ ] or [ ] to select the month, then press [ok]. 15 press [ ] or [ ] to select , then press [ok]. 16 press [ ] or [ ] to select the week, then press [ok]. 17 press [ ] or [ ] to select , then press [ok]. 18 press [ ] or [ ] to select the day, then press [ok]. 1...

  • Page 59

    Before using the machine 1-24.

  • Page 60: Document and

    Document and paper 2 document and paper document requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-2 scanning area ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-4 loading documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 61: Document Requirements

    Document and paper 2-2 document requirements platen glass adf type plain paper thick documents photographs small documents (e.G., index cards) special types of paper (e.G., tracing paper* 1 , transparencies* 1 , etc.) book (height: max. 1" (24 mm)) – – – – – – plain paper (multipage documents of the...

  • Page 62

    2-3 document and paper do not place the document on the platen glass or in the adf until the glue, ink or correction fluid on the document is completely dry. To prevent document jams in the adf, do not use any of the following: wrinkled or creased paper carbon paper or carbon-backed paper curled or ...

  • Page 63: Scanning Area

    Document and paper 2-4 scanning area make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use..

  • Page 64: Loading Documents

    2-5 document and paper loading documents on the platen glass 1 lift up the platen glass cover. 2 place your document face down..

  • Page 65

    Document and paper 2-6 3 align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. 4 gently lower the platen glass cover. The document is ready for scanning. When closing the platen gl...

  • Page 66: In The Adf

    2-7 document and paper in the adf 1 fan the document stack and even the edges. 2 adjust the slide guides to the width of the documents..

  • Page 67

    Document and paper 2-8 3 neatly place the documents face up in the document feeder tray. The document is ready for scanning. Do not add or remove documents while they are being scanned. When scanning is complete, remove the documents from the document delivery tray to avoid paper jams. Avoid using a...

  • Page 68: Paper Requirements

    2-9 document and paper paper requirements paper cassette multi-purpose tray size (w x l) ltr, lgl, a4, b5, a5, executive, envelope (com10, monarch, dl, iso-c5 (6 3/8" x 9" (162 x 229 mm)), oficio, brazil-oficio, mexico-oficio, folio, government-ltr, government-lgl, foolscap (3" x 5" to 8 1/2" x 14" ...

  • Page 69

    Document and paper 2-10 to prevent paper jams, do not use any of the following: wrinkled or creased paper curled or rolled paper coated paper torn paper damp paper very thin paper paper which has been printed on using a thermal transfer printer (do not copy on the reverse side.) the following types ...

  • Page 70: Printable Area

    2-11 document and paper printable area the shaded area indicates the approximate printable area of ltr paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use..

  • Page 71: Loading Paper

    Document and paper 2-12 loading paper to load paper in the paper cassette, see “set up the machine,” in the starter guide. Into the multi-purpose tray use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-p...

  • Page 72

    2-13 document and paper 2 when setting paper, gently insert the paper into the multi-purpose tray with the print side up. When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray. When s...

  • Page 73

    Document and paper 2-14 3 slide the paper guides so that they fit to both sides of the paper. If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected. 4 specify the size and the type of the paper you load. For details on how t...

  • Page 74: Setting Paper Size And Type

    2-15 document and paper setting paper size and type the default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose tray except for selecting the paper cassette or multi-purpos...

  • Page 75

    Document and paper 2-16 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] or [ ] to select the paper size, then press [ok]. You can select from the following paper sizes: , , , , , , , , , , , , , , , , the paper sizes available will vary depending on the country where the unit was purchas...

  • Page 76

    2-17 document and paper 7 press [ ] or [ ] to select the paper type, then press [ok]. You can select from the following paper types: or * 1 for plain paper (17 lb to 24 lb (64 g/m 2 to 90 g/m 2 )) or * 2 for heavy paper (paper cassette: 28 lb to 34 lb (105 g/m 2 to 128 g/m 2 ), multi-purpose tray: 2...

  • Page 77

    Document and paper 2-18.

  • Page 78: Copying

    Copying 3 copying basic copying method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-2 scan settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-4 image quality ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 79: Basic Copying Method

    Copying 3-2 basic copying method follow this procedure to make a copy. Set a document enter the copy mode place the document on the platen glass or load it in the adf. For documents you can copy, see “document requirements,” on p. 2-2. Press [copy] the copy indicator lights up and the machine enters...

  • Page 80: Enter The Copy Quantity

    3-3 copying enter the copy quantity start copying use the numeric keys to enter the desired copy quantity (1 to 99). O 3 l t r 1 0 0 % t e x t / p h o t o ex. Press [start]. You enter a wrong number: press [clear], and enter a new number. ● you want to cancel copying: press [stop/reset] on the opera...

  • Page 81: Scan Settings

    Copying 3-4 scan settings before pressing [start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the auto clear function is activated or if you press [stop/reset]. Image quality 1 press [copy]. 2 press [image qu...

  • Page 82: Density

    3-5 copying density you can adjust the density to the most appropriate level for the document either automatically or manually. Adjusting automatically 1 press [copy]. 2 press [density] repeatedly to select , then press [ok]. The image quality is automatically set to . ●.

  • Page 83: Adjusting Manually

    Copying 3-6 adjusting manually 1 press [copy]. 2 press [density] repeatedly to select the manual mode. 3 press [ ] or [ ] to adjust the copy density, then press [ok]. Ex. D e n s i t y - l t d k + [ ]: to make dark documents lighter [ ]: to make light documents darker to cancel all settings, press [...

  • Page 84: Zoom Ratio

    3-7 copying zoom ratio preset zoom you can enlarge or reduce documents from one standard paper size to another. 1 press [copy]. 2 press [enlarge/reduce]. ●.

  • Page 85

    Copying 3-8 3 press [ ] or [ ] to adjust the copy density, then press [ok]. 200% max. 129% stmt → ltr 100% 78% lgl → ltr 64% 50% min. When in the menu is set to or , the preset copy ratios change as follows: a: 50%, 70%, 100%, 141%, 200% ab: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200% – – – – –...

  • Page 86: Zoom Designation

    3-9 copying zoom designation you can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. 1 press [copy]. 2 press [enlarge/reduce] twice. 3 enter the copy ratio with the numeric keys, then press [ok]. - 1 0 0 % + z o o m 5 0 - 2 0 0 % ex. You ...

  • Page 87: Collate Copy

    Copying 3-10 collate copy you can copy documents collated into sets arranged in page order. This feature can be used together with both “two-sided copying” (see p. 3-14) and “2 on 1 combination” (see p. 3-12). 1 set documents. Place the first page on the platen glass if you are not using the adf. 2 ...

  • Page 88

    3-11 copying 4 use the numeric keys to enter the desired copy quantity (1 to 99). 5 press [start]. When the documents are loaded in the adf, collate copying starts and no further operation is required. 6 place the next page of the document on the platen glass, then press [start]. Repeat this step to...

  • Page 89: 2 On 1 Combination

    Copying 3-12 2 on 1 combination 2 on 1 combination automatically reduces two documents to fit on the selected paper size. This feature can be used together with both “collate copy” (see p. 3-10) and “two-sided copying” (see p. 3-14). 1 set documents. Place the first page on the platen glass if you a...

  • Page 90

    3-13 copying 4 use the numeric keys to enter the desired copy quantity (1 to 99). 5 press [start]. When you set the document on the platen glass, press [start] for each document. When scanning is complete, press [ok]. If you press [ok] without scanning the second document, only the first document wi...

  • Page 91: Two-Sided Copying

    Copying 3-14 two-sided copying two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “collate copy” (see p. 3-10) and “2 on 1 combination” (see p. 3-12). Paper used to make two-sided copies must conform to the following specifica...

  • Page 92

    3-15 copying 4 press [ ] or [ ] to select or , then press [ok]. : the front and back sides of the copy will have the same top-bottom orientation. : the front and back sides of the copy will have opposite top-bottom orientations. For the landscape oriented documents, the front and back sides of the c...

  • Page 93: Printing A Sample Page

    Copying 3-16 printing a sample page this machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. The paper size must be ltr or a4. The paper type must be plain paper (17 to 21 lb (64 to 80 g/m 2 )). If the paper setting is not...

  • Page 94: Canceling Copy Jobs

    3-17 copying canceling copy jobs cancel an ongoing job as follows. 1 press [stop/reset]. 2 when the message appears, press [ok]. When scanning using the adf: s t o p k e y p r e s s e d p r e s s o k k e y ●.

  • Page 95

    Copying 3-18 when scanning using the platen glass: s t o p k e y p r e s s e d when the message appears, press [ ] to select . C a n c e l ? ●.

  • Page 96: Checking and Deleting Jobs

    3-19 copying checking and deleting jobs system monitor enables you to monitor the status of the copy jobs currently being processed. Checking and deleting copy jobs 1 press [system monitor] repeatedly to select , then press [ok]. 2 press [ ] or [ ] to scroll through the job list, and check the statu...

  • Page 97

    Copying 3-20 3 press [ ] or [ ] to select the desired job, then press [ok]. 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] to select . If you do not want to cancel the job, press [ ] to select . 6 press [stop/reset] to return to the standby mode..

  • Page 98: Sending

    Sending documents 4 sending documents basic sending method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2 scan settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-4 image quality (fax) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 99: Basic Sending Method

    Sending documents 4-2 basic sending method follow this procedure to send faxes and e-mails, or to send documents to a file server. For network connection, see “set the machine for network usage,” in the starter guide. For advanced sending features, see chapter 4, “sending and receiving,” in the refe...

  • Page 100: Specify The Destination

    4-3 sending documents specify the destination send the document specify the fax number or e-mail address with the numeric keys. You can also specify the fax number or e-mail addresses with one-touch keys, coded dial codes, or [address book] key. (see “specifying destinations,” on p. 4-40.) press [st...

  • Page 101: Scan Settings

    Sending documents 4-4 scan settings you can adjust the image quality (fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. When you send e-mail or send documents to a file server, you can optionally set...

  • Page 102

    4-5 sending documents 2 press [image quality] repeatedly to select the resolution, then press [ok]. : for fine-print documents (the resolution is twice that of ). (200 x 200 dpi) : for documents that contain photographs (the resolution is twice that of ). (200 x 200 dpi) : for documents that contain...

  • Page 103: Density

    Sending documents 4-6 density 1 press [send/fax] repeatedly to select the sending method, then press [ok]. 2 press [density]. 3 press [ ] or [ ] to adjust the density, then press [ok]. Ex. D e n s i t y - l t d k + [ ]: to make dark documents lighter. [ ]: to make light documents darker. These setti...

  • Page 104

    4-7 sending documents send settings (e-mail/file server) you can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address. 1 set documents. Place the first page on the platen glass...

  • Page 105

    Sending documents 4-8 4 press [ok] repeatedly until is displayed. 5 press [ ] or [ ] to select the file format, then press [ok]. E-mail (b&w): , e-mail (color): , file server (b&w): , file server (color): , 6 press [ ] or [ ] to select or for , then press [ok]. : sends multiple images as a single fi...

  • Page 106

    4-9 sending documents 7 press [ ] or [ ] to select the resolution, then press [ok]. E-mail (b&w): , , , , , e-mail (color): , , , file server (b&w): , , , , , file server (color): , , , if is selected as the file format, only can be selected for sending color images attached to an e-mail message..

  • Page 107

    Sending documents 4-10 8 press [ ] or [ ] to select the original type, then press [ok]. : for documents that contain text and photos. : for text documents. : for documents that contain fine text or photos. If you have selected as the file format in step 5, the original type is automatically set to ....

  • Page 108: Storing/editing Address Book

    4-11 sending documents storing/editing address book this machine provides you with various ways to specify the destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the address book. Once you have registered destinations using these f...

  • Page 109: Registering Fax Numbers

    Sending documents 4-12 storing/editing one-touch keys/coded dial codes registering fax numbers 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. 4 press [ ] or [ ] to select a one-touch key (01 to 08) or coded dial code...

  • Page 110

    4-13 sending documents 5 press [ ] or [ ] to select , then press [ok]. 6 press [ ] or [ ] to select , then press [ok]. 7 enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [ok]. 0 1 2 x x x x x x x _ t e l n u m b e r e n t r y ex. 8 pr...

  • Page 111

    Sending documents 4-14 9 enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. If you want to specify the following optional settings (, , and ) for the fax number you are registering, proceed to the next step. If you do not need to set these options,...

  • Page 112

    4-15 sending documents 12 press [ ] or [ ] to select , then press [ok]. 13 press [ ] or [ ] to select the most effective transmission option, then press [ok]. : normally select this option. : select one of these options when you make an international call. If errors occur during fax transmissions, t...

  • Page 113

    Sending documents 4-16 16 press [ ] or [ ] to select , then press [ok]. 17 press [ ] or [ ] to select to reduce system and line errors while sending to or receiving from other machines that support ecm, then press [ok]. To register another one-touch key or coded dial code, repeat the procedure from ...

  • Page 114: Registering E-Mail Addresses

    4-17 sending documents registering e-mail addresses 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. 4 press [ ] or [ ] to select a one-touch key (01 to 08) or coded dial code (000 to 191) for which you want to registe...

  • Page 115

    Sending documents 4-18 5 press [ ] or [ ] to select , then press [ok]. 6 press [ ] or [ ] to select , then press [ok]. 7 enter the address you register (max. 120 digits) with the numeric keys, then press [ok]. To register another one-touch key or coded dial code, repeat the procedure from step 4. E ...

  • Page 116

    4-19 sending documents 9 enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. N a m e : a c a n ex. 10 press [stop/reset] to return to the standby mode..

  • Page 117

    Sending documents 4-20 registering file server addresses 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. ●.

  • Page 118

    4-21 sending documents 4 press [ ] or [ ] to select a one-touch key (01 to 08) or coded dial code (000 to 191) for which you want to register the address, then press [ok]. You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [coded dial] followed by ...

  • Page 119

    Sending documents 4-22 8 press [ ] or [ ] to select , then press [ok]. 9 use the numeric keys to enter the destination’s name (up to 16 characters), then press [ok]. 10 press [ ] or [ ] to select , then press [ok]. 11 use the numeric keys to specify the folder to which the job is to be sent (up to 1...

  • Page 120

    4-23 sending documents 13 use the numeric keys to enter the login name, then press [ok]. You can enter up to 24 characters for the login name. 14 press [ ] or [ ] to select , then press [ok]. 15 use the numeric keys to enter the password, then press [ok]. You can enter up to 14 characters. To regist...

  • Page 121

    Sending documents 4-24 editing one-touch keys/coded dial codes 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. 4 press [ ] or [ ] to select the one-touch key (01 to 08) or coded dial code (000 to 191) you want to edit...

  • Page 122

    4-25 sending documents 5 press [ ] or [ ] to select or , then press [ok]. You can edit , , , , and when you edit file server addresses. 6 go back to the wrong digit with [ ] when you edit a fax number. Or press [ ] repeatedly to go back to a wrong number or character, then press [clear] when you edi...

  • Page 123

    Sending documents 4-26 9 press [ ] repeatedly to go back to the character you want to change, then press [clear]. To delete the entire entry, press and hold [clear]. 10 enter a new character with the numeric keys, then press [ok]. If you are editing a one-touch key or coded dial code under which a f...

  • Page 124

    4-27 sending documents deleting one-touch keys/coded dial codes 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. 4 press [ ] or [ ] to select the one-touch key (01 to 08) or coded dial code (000 to 191) you want to del...

  • Page 125

    Sending documents 4-28 5 press [ ] or [ ] to select , or , then press [ok]. 6 press and hold [clear] to delete the entire entry, then press [ok]. If you delete the fax number, e-mail address or file server address, the registered name is cleared automatically. 7 press [stop/reset] to return to the s...

  • Page 126: Registering Group Addresses

    4-29 sending documents storing/editing group addresses the destinations must be registered in one-touch keys, or coded dial codes beforehand. Registering group addresses 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 ...

  • Page 127

    Sending documents 4-30 5 press [ ] or [ ] to select , then press [ok]. 6 select the destinations you want to register in the group (max. 199 destinations) until all destinations are registered, then press [ok]. To enter a destination stored under a one-touch key, press the desired one-touch key. To ...

  • Page 128

    4-31 sending documents 8 enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [ok]. To register another group, repeat the procedure from step 4. N a m e : a c a n o n g r o u p ex. 9 press [stop/reset] to return to the standby mode..

  • Page 129

    Sending documents 4-32 adding new destination to group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group to edit, then press [ok]. To select a group stored under the coded dial code, pr...

  • Page 130

    4-33 sending documents 5 press [ ] or [ ] to select , then press [ok]. 6 select the destination you want to add to the group, then press [ok]. For details on specifying a destination from address book, see “registering group addresses,” on p. 4-29. 7 press [stop/reset] to return to the standby mode..

  • Page 131

    Sending documents 4-34 deleting destination from group 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group to edit, then press [ok]. To select a group stored under the coded dial code, pr...

  • Page 132

    4-35 sending documents 6 [ok] 8 6 press [ ] or [ ] to display the destination you want to delete from the group, then press [clear]. Repeat this step if you want to delete another destination. 7 press [ok]. 8 press [stop/reset] to return to the standby mode..

  • Page 133: Changing Group Name

    Sending documents 4-36 changing group name 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group to edit, then press [ok]. To select a group stored under the coded dial code, press [coded d...

  • Page 134

    4-37 sending documents 6 press [ ] repeatedly to go back to a wrong character, then press [clear]. To delete the entire name, press and hold [clear]. 7 enter a new character with the numeric keys, then press [ok]. 8 press [stop/reset] to return to the standby mode..

  • Page 135: Deleting Group Addresses

    Sending documents 4-38 deleting group addresses 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select a group to delete, then press [ok]. To select a group stored under the coded dial code, press [...

  • Page 136

    4-39 sending documents 6 press [clear] repeatedly until all destinations are deleted, then press [ok]. When you delete all destinations, the registered name is cleared automatically. 7 press [stop/reset] to return to the standby mode..

  • Page 137: Specifying Destinations

    Sending documents 4-40 specifying destinations follow the procedure below to send documents to registered recipients. To send documents to a file server, you can specify the file server addresses only with one-touch keys, coded dial codes, or [address book]. Using one-touch keys you can specify up t...

  • Page 138

    4-41 sending documents 3 press the desired one-touch key (01 to 08). If you pressed a wrong key, press [clear] and try again. If you want to adjust the image quality and density, see “scan settings,” on p. 4-4. T e l = 0 1 2 3 x x x x x x [ 0 5 ] c a n o n u s a ex. 4 press [start]. When you set the...

  • Page 139: Using Coded Dial Codes

    Sending documents 4-42 using coded dial codes you can specify up to 192 destinations using coded dial codes. To use this feature, you must register destinations in coded dial code beforehand. (see “storing/editing address book,” on p. 4-11.) 1 set documents. Place the first page on the platen glass ...

  • Page 140

    4-43 sending documents 4 enter the desired three-digit code (000 to 191) with the numeric keys. T e l = 0 1 2 3 x x x x x x [ * 0 0 1 ] c a n o n ex. If you entered a wrong code, press [clear], then try again from step 3. If you want to adjust the image quality and density, see “scan settings,” on p...

  • Page 141: Using Group Addresses

    Sending documents 4-44 using group addresses to use this feature, you must register destinations in a group address beforehand. (see “storing/editing address book,” on p. 4-11.) 1 set documents. Place the first page on the platen glass if you are not using the adf. 2 press [send/fax]..

  • Page 142

    4-45 sending documents 3 press the one-touch key or [coded dial] followed by the three-digit code under which the desired address group is registered. If you pressed a wrong key or code, press [clear], and perform step 3 again. If you want to adjust the image quality and density, see “scan settings,...

  • Page 143: Using Address Book Key

    Sending documents 4-46 using address book key [address book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. To use this feature, you must register destinations i...

  • Page 144

    4-47 sending documents 3 press [address book] repeatedly to select or search>, then press [ok]. If no recipient is registered in address book, is displayed. : searches a destination by name : searches a destination by address or fax number.

  • Page 145

    Sending documents 4-48 \ 4 enter the first letter of the recipient’s name or the first part of the fax number/ address with the numeric keys. For example, if you want to search for a name that starts with the letter “c,” press [2] (abc). Entries starting with the letter you entered are displayed if ...

  • Page 146

    4-49 sending documents 6 when the recipient’s name is displayed, press [ok]. If you want to adjust the image quality and density, see “scan settings,” on p. 4-4. 7 press [start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [start] for each...

  • Page 147: Manual Sending (Fax)

    Sending documents 4-50 manual sending (fax) use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. You cannot use the platen glass for manual sending. You cannot use group dialing for manual...

  • Page 148

    4-51 sending documents 4 press [hook] or pick up the handset of your external telephone. 5 dial the recipient's fax/telephone number. Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong num...

  • Page 149

    Sending documents 4-52 6 talk through the handset to the recipient. If you press [hook] in step 4, you can pick up the handset when you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. 7 ask the recipient to set their fax machine to receiv...

  • Page 150: Canceling Tx Jobs

    4-53 sending documents canceling tx jobs cancel an ongoing job as follows. 1 press [stop/reset]. 2 when the message appears, press [ok]. When scanning using the adf: p r e s s o k k e y s t o p k e y p r e s s e d ●.

  • Page 151

    Sending documents 4-54 when scanning using the platen glass: s t o p k e y p r e s s e d when the message appears, press [ ] to select . C a n c e l ? ●.

  • Page 152: Checking and Deleting Jobs

    4-55 sending documents checking and deleting jobs system monitor enables you to view the transmission results, monitor the status of the send jobs currently being processed. Checking transmission results 1 press [system monitor] repeatedly to select , then press [ok]. If you set to in , transmission...

  • Page 153

    Sending documents 4-56 checking and deleting sending documents stored in memory 1 press [system monitor] repeatedly to select then press [ok]. 2 press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [stop/reset] to return to the standby mode. ...

  • Page 154: Receiving

    Receiving documents 5 receiving documents basic receiving method ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-2 forwarding received documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-4 forwarding documents received in memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5-4 forwarding docume...

  • Page 155: Basic Receiving Method

    Receiving documents 5-2 basic receiving method follow this procedure to set the machine for receiving faxes. For advanced receiving features, see chapter 4, “sending and receiving,” in the reference guide. Enter the setting menu enter the receive mode press [additional functions]. Select with [ ] or...

  • Page 156: Select The Receive Mode

    5-3 receiving documents select the receive mode exit the setting menu select the receive mode with [ ] or [ ], then press [ok]. : answers all calls as faxes. : switches between fax and voice calls automatically if an external telephone is connected to the machine. : receives faxes automatically and ...

  • Page 157

    Receiving documents 5-4 forwarding received documents you can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the remote ui. ...

  • Page 158

    5-5 receiving documents 3 press [ ] or [ ] to select , then press [ok]. 4 specify the destination, then press [ok]. The machine starts to send the selected document. You can specify only one destination registered in a one-touch key or coded dial code..

  • Page 159

    Receiving documents 5-6 forwarding documents with forwarding errors 1 press [system monitor] repeatedly to select , then press [ok]. 2 press [ ] or [ ] to select the desired document, then press [ok]. 3 press [ ] or [ ] to select , then press [ok]..

  • Page 160

    5-7 receiving documents 4 specify the destination, then press [ok]. The machine starts to send the selected document. You can specify only one destination registered in a one-touch key or coded dial code. The document is erased from memory if transferring is successful. – –.

  • Page 161

    Receiving documents 5-8 printing or erasing documents with forwarding errors 1 press [system monitor] repeatedly to select , then press [ok]. 2 press [ ] or [ ] to select the desired document, then press [ok]..

  • Page 162

    5-9 receiving documents 3 press [ ] or [ ] to select or , then press [ok]. If is in in , the documents cannot be printed. 4 press [ ] to select . If you do not want to print or erase the job, press [ ] to select . 5 press [stop/reset] to return to the standby mode..

  • Page 163: Canceling Rx Jobs

    Receiving documents 5-10 canceling rx jobs cancel an ongoing job as follows. 1 press [stop/reset]. 2 when the message appears, press [ ] to select . C a n c e l ?.

  • Page 164: Checking and Deleting Jobs

    5-11 receiving documents checking and deleting jobs system monitor enables you to view the reception results, and monitor the status of the receive jobs currently being processed. Checking reception results 1 press [system monitor] repeatedly to select , then press [ok]. If you set to in , reception...

  • Page 165

    Receiving documents 5-12 3 press [stop/reset] to return to the standby mode..

  • Page 166

    5-13 receiving documents checking and deleting receiving documents stored in memory 1 press [system monitor] repeatedly to select , then press [ok]. 2 press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 3. Otherwise, press [stop/reset] to return to the standby ...

  • Page 167

    Receiving documents 5-14 5 press [ ] to select . If you do not want to cancel the job, press [ ] to select . 6 press [stop/reset] to return to the standby mode..

  • Page 168: Printing

    Printing 6 printing printing documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2 checking and deleting jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-4 checking and deleting print jobs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 6-4.

  • Page 169: Printing Documents

    Printing 6-2 printing documents follow this procedure to print a document from your computer. Make sure that the printer driver is installed. To check if the driver is installed, see “installing/uninstalling software,” in the starter guide. For details on printer driver settings, see online help. Ho...

  • Page 170: Adjust Preferences

    6-3 printing adjust preferences print the document after finished setting, click [ok]. When you use [canon mf4600 series pcl5e] and set the paper size as the custom size paper in the printer driver or the application, you need to set the machine settings as follows: press [additional functions] → → ...

  • Page 171: Checking and Deleting Jobs

    Printing 6-4 checking and deleting jobs system monitor enables you to monitor the status of the print jobs currently being processed. Make sure that the processing/data indicator is turned on. When the processing/data indicator is turned off, all print jobs are erased from the memory. Checking and d...

  • Page 172

    6-5 printing 3 press [ ] or [ ] to select the desired job, then press [ok]. 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] to select . If you do not want to cancel the job, press [ ] to select . 6 press [stop/reset] to return to the standby mode..

  • Page 173

    Printing 6-6.

  • Page 174: Scanning

    Scanning 7 scanning scanning to a computer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2 scanning to a usb memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-4 scanning to a usb memory ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-5 scan settings ∙...

  • Page 175: Scanning to A Computer

    Scanning 7-2 scanning to a computer follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. To check if the driver is installed, see “installing/uninstalling software,” in the starter guide. For details on scanner driver settings, see the scanner dr...

  • Page 176: Set Scan Function

    7-3 scanning set scan function start scanning start mf toolbox, then drag mark over the button you want to select. The mark will be displayed above the button you select. Press [start]. You want to cancel scanning: press [stop/reset] on the operation panel, then click [ok] on the computer screen. ●.

  • Page 177: Scanning to A Usb Memory

    Scanning 7-4 scanning to a usb memory follow this procedure to scan a document to your usb memory. Do not connect anything other than usb memory to the usb memory port. Supported file systems of usb memory are fat16 and fat32. Supported maximum sizes of a usb memory are as follows; fat32: 8gb fat16:...

  • Page 178: Scanning to A Usb Memory

    7-5 scanning scanning to a usb memory 1 connect a usb memory into the usb memory port. Insert the usb memory straight into the usb memory port. Inserting a usb memory at an angle or inserting a usb memory that does not comply with usb specifications may damage the usb memory port. 2 set documents. 3...

  • Page 179

    Scanning 7-6 4 press [start]. If you want to set the optional settings, press [ok] instead of pressing [start]. (see “optional settings,” on p. 7-10.) when you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [start]. You can remove the usb memory when ...

  • Page 180

    7-7 scanning the default file format is . If you want to scan multipage documents, scan the documents by the adf. The scanned images will be saved with serial numbers from 0001_0001. You can set the document’s name and message body text. For instructions, see chapter 4, “sending and receiving,” in t...

  • Page 181: Scan Settings

    Scanning 7-8 scan settings you can adjust the scanning density and optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are scanning. Density 1 connect a usb memory into the usb memory port...

  • Page 182

    7-9 scanning 4 press [density]. 5 press [ ] or [ ] to adjust the density, then press [ok]. [ ]: to make dark documents lighter. [ ]: to make light documents darker. 6 press [start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [ok] or [star...

  • Page 183: Optional Settings

    Scanning 7-10 optional settings 1 connect a usb memory into the usb memory port. 2 set documents. 3 press [send/fax] repeatedly to select or color>, then press [ok]. ●.

  • Page 184

    7-11 scanning 4 press [ok] to select the optional settings. 5 press [ ] or [ ] to select the file format, then press [ok]. Usb memory (b&w): , usb memory (color): , 6 press [ ] or [ ] to select or for , then press [ok]. : sends multiple images as a single file without dividing them. : separates mult...

  • Page 185

    Scanning 7-12 7 press [ ] or [ ] to select the resolution, then press [ok]. Usb memory (b&w): , , , , , usb memory (color): , , , if you have selected as the file format in step 5, only can be selected for sending color images attached to an e-mail message..

  • Page 186

    7-13 scanning 8 press [ ] or [ ] to select the original type, then press [ok]. : for documents that contain text and photos. : for text documents. : for documents that contain fine text or photos. If you have selected as the file format in step 5, this setting is not available. The original type is ...

  • Page 187: Canceling Scan Jobs

    Scanning 7-14 canceling scan jobs cancel an ongoing job as follows. Canceling scan jobs to a computer 1 press [stop/reset]. 2 when the message appears, press [ok]. S t o p k e y p r e s s e d p r e s s o k k e y 3 click [ok] on the computer screen..

  • Page 188

    7-15 scanning canceling scan jobs to a usb memory 1 press [stop/reset]. 2 when the message appears, press [ok]. When scanning using the adf: p r e s s o k k e y s t o p k e y p r e s s e d when scanning using the platen glass: s t o p k e y p r e s s e d the scanned pages might be saved to the usb m...

  • Page 189

    Scanning 7-16.

  • Page 190: Pc Faxing

    Pc faxing 8 pc faxing pc faxing ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2.

  • Page 191: Pc Faxing

    Pc faxing 8-2 pc faxing follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. To check if the driver is installed, see “installing/uninstalling software,” in the starter guide. For details on fax driver settings, see online help. How to display the print...

  • Page 192: Set The Destination

    8-3 pc faxing set the destination send the document specify the name and fax number in [sending settings], then click [add to recipient list]. Click [ok] in the fax sending settings. You want to send a fax with a cover sheet: click the [cover sheet] tab and set the format for the cover sheet attachm...

  • Page 193

    Pc faxing 8-4.

  • Page 194: Remote Ui

    Remote ui 9 remote ui remote ui ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2.

  • Page 195: Remote Ui

    Remote ui 9-2 remote ui follow this procedure for remote ui management. For details, see chapter 7, “remote ui, in the reference guide. Prepare the network startup set up the machine for use in a network, then connect the machine and the pc to your network router or a hub. For details, see “set the ...

  • Page 196: Log On

    9-3 remote ui log on operate the machine i select the user mode, then click [ok]. Now you can manage the machine on the web browser. For details, see chapter 7, “remote ui,” in the reference guide..

  • Page 197

    Remote ui 9-4.

  • Page 198: Maintenance

    Maintenance 10 maintenance cleaning the machine ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-2 exterior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-2 interior ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 199: Cleaning The Machine

    Maintenance 10-2 cleaning the machine note the following before cleaning your machine: make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. Use a soft cloth to avoid scratching the components. Do not use tissue paper, paper towels, or similar ...

  • Page 200: Interior

    10-3 maintenance interior clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. 1 turn off the main power switch and disconnect the power cord. 2 lift the scanning platform until it is locked (a). (you will hear an audible “click.”) 3 open the t...

  • Page 201

    Maintenance 10-4 to avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. Always hold the toner cart...

  • Page 202

    10-5 maintenance 8 push the toner cartridge to make sure it is properly set in the machine. 9 close the toner cover using the tab. 10 lower the scanning platform. Be careful not to get your fingers caught. 11 reconnect the power cord and turn on the main power switch..

  • Page 203: Fuser Roller

    Maintenance 10-6 fuser roller if black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced. Load a sheet of blank ltr paper int...

  • Page 204: Scanning Area

    10-7 maintenance scanning area keep the scanning area clean to avoid dirty copies or faxes to be sent. Platen glass 1 open the adf. ● 2 clean the platen glass and the underside of the adf with a cloth dampened with water. Then wipe the area with a soft, dry cloth. Do not dampen the cloth too much, a...

  • Page 205: Adf

    Maintenance 10-8 adf if your documents have black streaks or appear dirty after copying them using the adf, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the adf scanning area and roller. 1 turn off the main power switch and disconnect the power cord. 2 open ...

  • Page 206

    10-9 maintenance 5 open the adf. 6 clean the adf scanning area (on the left side of the platen glass) with a cloth dampened with water. Then wipe the area with a soft, dry cloth. 7 close the adf. Be careful not to get your fingers caught. 8 reconnect the power cord and turn on the main power switch..

  • Page 207: Redistributing Toner

    Maintenance 10-10 replacing the toner cartridge when the lcd displays prepare new toner>, the machine will not print and stores all documents in memory if it receives data. In this case, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. If you want to p...

  • Page 208

    10-11 maintenance 3 remove the toner cartridge. 4 gently rock the toner cartridge five or six times to distribute toner evenly. 5 hold the toner cartridge by its handle. The arrow (a) on the toner cartridge should be facing away from you and pointing down. Do not open the drum protective shutter on ...

  • Page 209

    Maintenance 10-12 6 insert the cartridge so that the protrusion on the right side of the toner cartridge (a) fits into the guide (b) located on the right side of the machine and slide it down parallel to the guide. 7 push the toner cartridge to make sure it is properly set in the machine. 8 close th...

  • Page 210: With A New One

    10-13 maintenance replacing the toner cartridge with a new one 1 lift the scanning platform until it is locked (a). (you will hear an audible “click.”) 2 open the toner cover (b), using the knob which covers over on dent (a). 3 remove the toner cartridge. 4 remove the new toner cartridge from the pr...

  • Page 211

    Maintenance 10-14 5 gently rock the toner cartridge five or six times to distribute toner inside. 6 hold the toner cartridge with one hand, and pull the seal completely out. Do not pull the seal out at an angle. 7 hold the toner cartridge by its handle. The arrow (a) on the toner cartridge should be...

  • Page 212

    10-15 maintenance 8 insert the cartridge so that the protrusion on the right side of the toner cartridge (a) fits into the guide (b) located on the right side of the machine and slide it down parallel to the guide. 9 push the toner cartridge to make sure it is properly set in the machine. 10 close t...

  • Page 213: Recycling Used Cartridges

    Maintenance 10-16 recycling used cartridges canon has instituted a worldwide recycling program for cartridges called “the clean earth campaign”. This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of no further use, to remanufac...

  • Page 214

    10-17 maintenance since its inception, the canon cartridge recycling program has collected millions of cartridges that otherwise would have been discarded into landfills or similar facilities. Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving...

  • Page 215: U.S.A. Program

    Maintenance 10-18 u.S.A. Program packaging option a-1: single box return repackage the empty cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box. Place the empty cartridge in the box of your new cartridge. Seal the box. Option b: volume box return we encourage you ...

  • Page 216

    10-19 maintenance option a-2: multiple box return we encourage you to use this option as a more efficient way to ship cartridges. Complete option a-1. Bundle multiple cartridge boxes together securely with tape. Please be sure that the shipment does not exceed ups specifications. Maximum weight = 70...

  • Page 217: Shipping

    Maintenance 10-20 shipping apply the ups authorized returning label provided in this guide. Residents of alaska and hawaii: do not use the ups authorized returning label. For alaska and hawaii canon set up alternative mail service with the u.S. Postal service. Please call 1-800-ok-canon to receive u...

  • Page 218

    10-21 maintenance by using either of the above methods of shipment, your used cartridge(s) will be forwarded to the canon cartridge collection center at no charge to you. For further information about the clean earth campaign in the united states, please call: 1-800-ok-canon canada program-canada pr...

  • Page 219

    Maintenance 10-22 apply the canon canada inc./canada post label provided in this brochure. Canon’s labels are specially marked so that canon pays the postage. Deliver to any local canada post outlet or franchise. Customers who hold a commercial pick-up agreement with canada post may have their colle...

  • Page 220: Transporting The Machine

    10-23 maintenance transporting the machine follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1 turn off the main power switch. 2 disconnect the power cord and all the cables from the back of the machine. 3 if you are using the output tray exten...

  • Page 221

    Maintenance 10-24 5 open the toner cover (b), using the knob which covers over on dent (a). 6 remove the toner cartridge. To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. Do not open the drum protective shutter on the toner cartridge. Print ...

  • Page 222

    10-25 maintenance 8 lower the scanning platform. Be careful not to get your fingers caught. 9 remove the dust cover from the paper cassette. 10 open the front panel of the paper cassette. 11 remove the paper from the paper cassette..

  • Page 223

    Maintenance 10-26 12 remove the paper cassette by lifting up the front-end of the paper cassette and pulling it forward. 13 detach the document feeder tray. 14 make sure all the covers are closed. 15 grip the handles on both sides of the machine and lift it carefully, as shown in the illustration be...

  • Page 224: Troubleshooting

    Troubleshooting 11 troubleshooting clearing jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-2 document jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-3 paper jams ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 225: Clearing Jams

    Troubleshooting 11-2 clearing jams this section describes how to remove jammed paper. When error messages appear on the lcd display, see “lcd messages,” on p. 11-12. For other troubles, see chapter 10, “troubleshooting,” in the reference guide, or chapter 3, “troubleshooting,” in the scanner driver ...

  • Page 226: Document Jams

    11-3 troubleshooting document jams when , paper jam/check the feeder> or appears on the lcd display, remove a jammed document from the adf. 1 open the adf cover. 2 hold both sides of any jammed documents and gently pull them out straight upward. Do not pull the document forcefully as it may tear. 3 ...

  • Page 227: Paper Jams

    Troubleshooting 11-4 5 open the adf and then hold both sides of any jammed documents and gently pull them out. 6 close the adf. Be careful not to get your fingers caught. Paper jams when appears on the lcd display, remove jammed paper from the inside of the machine first, then from the paper cassett...

  • Page 228

    11-5 troubleshooting 3 remove the toner cartridge from the machine. Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside of the machine. To avoid exposing the toner cartridge to light, place it...

  • Page 229

    Troubleshooting 11-6 5 gently pull the jammed paper between the fixing assembly (a) and transfer roller (b) until the leading edge emerges from the machine. Do not touch the fixing assembly (a) as it becomes very hot during use. Do not touch the transfer roller (b) as this can damage the machine. 6 ...

  • Page 230

    11-7 troubleshooting 8 insert the cartridge so that the protrusion on the right side of the toner cartridge (a) fits into the guide (b) located on the right side of the machine and slide it down parallel to the guide. 9 push down the toner cartridge to make sure it is properly set in the machine. 10...

  • Page 231

    Troubleshooting 11-8 12 remove the dust cover from the paper cassette. 13 open the front panel of the paper cassette. 14 remove the paper in the paper cassette. 15 hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. When feeding paper from the paper cassette: –.

  • Page 232

    11-9 troubleshooting when feeding paper from the multi- purpose tray: 16 load the paper into the paper cassette. – 17 close the front panel of the paper cassette. 18 set the dust cover on the paper cassette..

  • Page 233

    Troubleshooting 11-10 19 open the rear cover. This operation is required only when rear cover> appears on the lcd display. 20 hold both sides of the jammed paper and gently pull it out upward. This operation is required only when rear cover> appears on the lcd display. If the jammed paper is badly f...

  • Page 234

    11-11 troubleshooting 21 close the rear cover. This operation is required only when rear cover> appears on the lcd display. Be careful not to get your fingers caught. To reset the machine, open the toner cover and then close it. Rear cover> appears on the lcd display. Be careful not to get your fing...

  • Page 235: Lcd Messages

    Troubleshooting 11-12 lcd messages see the table below when the lcd displays error and status messages. Message description action available memory nn% this message shows the percentage of the memory currently available. If you need more space, wait for the machine to send any documents in memory. A...

  • Page 236

    11-13 troubleshooting message description action cannot send check settings you have specified the group dialing when the line is off the hook. – specify the recipient other than group dialing. – you have specified the one- touch key or coded dial code that has registered with other than fax number ...

  • Page 237

    Troubleshooting 11-14 message description action change reg’d size →paper settings the paper size is not appropriate for printing a report or list. – set the paper size to , , , , , , or , and then load paper of the same size. – the paper ran out while printing a received document, report or list. –...

  • Page 238

    11-15 troubleshooting message description action data error press start key the machine may have trouble. Press [start] to restore all settings to the default. If the message persists, contact canon customer care center. Document too long the document fed from the adf is longer than 24 7/8" (630 mm)...

  • Page 239

    Troubleshooting 11-16 message description action initializing... Please wait this message appears when turning on the main power switch, or when the machine is not ready for printing. Wait until the message disappears. Load correct paper the size of the paper in the paper cassette or multipurpose tr...

  • Page 240

    11-17 troubleshooting message description action memory full the machine is full of jobs. – print, send, or delete any documents stored in memory. – divide the document stack or data into a few parts and try again one by one. – send the document with low resolution. – when this message appears durin...

  • Page 241

    Troubleshooting 11-18 message description action no usb memory insert usb memory a usb memory is not inserted correctly into the usb memory port when you are scanning a document to a usb memory. Insert the usb memory correctly. Not available now you pressed the one-touch key or coded dial code that ...

  • Page 242

    11-19 troubleshooting message description action paper jam lift panel to open paper jams have occurred in the machine. Or appears alternately. Clear the paper jam (see “paper jams,” on p. 11-4.) and reload paper in the paper cassette or multipurpose tray. The cover must be opened and closed to resum...

  • Page 243

    Troubleshooting 11-20 message description action system error some kind of error has occurred in the machine. Turn off the main power switch, wait for more than 10 seconds, then turn it on again. If the message persists, turn off the main power switch, disconnect the power cord, and contact canon cu...

  • Page 244

    11-21 troubleshooting message description action usb/usb port error turn power off → on a usb memory error or usb memory port error has occurred. Disconnect the usb memory from the usb memory port, turn off/on the main power switch, and connect the usb memory again. If the message appears after conn...

  • Page 245: Error Codes

    Troubleshooting 11-22 error codes an error code is a four-digit code shown on an error tx report or an error rx report when an error occurs. For details on reports, see chapter 11, “appendix,” in the reference guide. See the table below for individual error codes. Error code description action #0001...

  • Page 246

    11-23 troubleshooting error code description action #0005 the other fax machine did not respond within 35 seconds. – send the document again. Contact the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number. – the other party may not be usi...

  • Page 247

    Troubleshooting 11-24 error code description action #0403 the same file name exists when you are scanning a document to a usb memory. Press [ok] and rename the file. #0406 some kind of error has occurred in the machine when you are scanning a document to a usb memory (e.G., the usb memory is disconn...

  • Page 248

    11-25 troubleshooting error code description action #0753 a tcp/ip error occurred while sending an e-mail message. (socket, select error, etc.) check the network cables and connectors. If the machine still does not operate normally, turn the main power off, and then back on. #0755 you cannot send jo...

  • Page 249

    Troubleshooting 11-26 error code description action #0802 the name of the smtp server or pop server in in in is incorrect. – check the name of the smtp server or pop server in in in . – the dns server name in settings> in in in is incorrect. – check the dns server name in in ip settings> in settings...

  • Page 250

    11-27 troubleshooting error code description action #0810 the pop server returned an error during the connection. A timeout error occurred on the server while connecting to the pop server. – – check the pop server name in in settings> in . Confirm that the pop server is functioning normally. Check t...

  • Page 251

    Troubleshooting 11-28 error code description action #0821 you have received data that cannot be processed (tiff analysis error). Check the settings, and then ask the sender to resend the data. #0827 you have received data that cannot be processed (contains mime information that is not supported). Ch...

  • Page 252: If Is Displayed

    11-29 troubleshooting if is displayed when appears on the lcd display, the size of the paper in the paper cassette or multipurpose tray is different from that of the paper specified in or of the menu. You need to load the correct size paper or change the paper size in or of the menu. For print jobs,...

  • Page 253

    Troubleshooting 11-30 changing the paper size setting 1 press [additional functions]. 2 press [ ] or [ ] to select , then press [ok]. 3 press [ ] or [ ] to select or , then press [ok]. 4 press [ ] or [ ] to select , then press [ok]..

  • Page 254

    11-31 troubleshooting 5 press [ ] or [ ] to select the paper size same as paper loaded into the machine, then press [ok]. 6 press [stop/reset] to return to the standby mode. For a fax job, go to step 7. For a copy job, or report print or list print job, go to step 8. 7 press [ok] to resume the job. ...

  • Page 255: If A Power Failure Occurs

    Troubleshooting 11-32 if a power failure occurs if power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about 30 minutes. During a power cu...

  • Page 256: Customer Support (U.S.A.)

    11-33 troubleshooting if you cannot solve a problem customer support (u.S.A.) if you cannot solve the problem after having referred to the information in this chapter, contact canon customer care center at 1-800-828-4040 between the hours of 8:00 a.M. To 8:00 p.M. Est monday through friday and 10:00...

  • Page 257

    Troubleshooting 11-34 please have the following information ready when you contact canon: product name (imageclass mf4690) serial number (on the label located at the back of the machine) place of purchase nature of problem steps you have taken to solve the problem and the results if the machine make...

  • Page 258: Machine Settings

    Machine settings 12 machine settings machine settings ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2 printing user's data list ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-2 accessing the setting menu ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 259: Machine Settings

    Machine settings 12-2 machine settings you can adjust the machine settings from the setting menu to customize the way the machine works. To see the list of current settings, print out user's data list. Printing user's data list 1 press [additional functions]. 2 press [ ] or [ ] to select , then pres...

  • Page 260

    12-3 machine settings 3 press [ ] or [ ] to select , then press [ok]. 4 press [ ] or [ ] to select , then press [ok]. 5 press [ ] to select . Printing starts, and the screen automatically returns to the standby mode. If you do not want to print the list, press [ ] to select ..

  • Page 261: Accessing The Setting Menu

    Machine settings 12-4 accessing the setting menu 1 press [additional functions]. 2 press [ ] or [ ] to select the menu you want to access, then press [ok]..

  • Page 262

    12-5 machine settings 3 press [ ] or [ ] to select a submenu, then press [ok]. For details on the submenu, see “setting menu,” on p. 12-6. 4 to register the settings or go to a submenu item, press [ok]. 5 when finished, press [stop/reset] to return to standby mode. If you press [stop/reset] before p...

  • Page 263: Setting Menu

    Machine settings 12-6 setting menu depending on the country of purchase, some settings may not be available. Paper settings setting item description 1. Cassette sets the paper size and type on the paper cassette. (see “setting paper size and type,” on p. 2-15.) 2. Mp tray sets the paper size and typ...

  • Page 264: Volume Control

    12-7 machine settings volume control 4. Error tone beeps when an error (e.G., tx error) occurs. On (1-3) off – – 5. Tx job done tone beeps when a document is sent. Error only (1-3) off on (1-3) – – – 6. Rx job done tone beeps when a document is received. Error only (1-3) off on (1-3) – – – 7. Scan d...

  • Page 265: Common Settings

    Machine settings 12-8 common settings setting item description 1. Initial function selects which standby display appears when turning on the power. Copy send scan – – – 2. Auto clear set. Selects which standby display appears after the auto clearing function is activated. Initial function sets to re...

  • Page 266: Copy Settings

    12-9 machine settings copy settings setting item description 1. Standard settings sets the default setting for copying. 1. Image quality sets the document type for copying. Text/photo text/photo+ text photo – – – – 2. Density sets the density for copying. Manual (1-9) auto – – 3. Zoom ratio sets the...

  • Page 267: Copy Settings

    Machine settings 12-10 copy settings 3. Paper size group selects a paper size group for your machine. Inches a ab – – – 4. Init. Copy set. Restores all to the default. Press [ ] to select . If you do not want to restore all settings, press [ ] to select ..

  • Page 268: Tx/rx Settings

    12-11 machine settings tx/rx settings setting item description 1. Tx/rx common set. Sets the features common to the fax and send functions. 1. Tx settings sets the transmission features. 1. Unit name registers your name/company name (max. 24 characters, including spaces). (see “set the machine for s...

  • Page 269: Tx/rx Settings

    Machine settings 12-12 tx/rx settings 3. Image format sets the default file format for the document you send. Pdf tiff (b&w) pdf (compact) jpeg – – – – 4. Original type sets the default original type for the document you send. Text/photo text photo – – – 5. Divide into pages sets whether to use as d...

  • Page 270: Tx/rx Settings

    12-13 machine settings tx/rx settings 7. Tx terminal id sets the options for sender information. 1. Printing position selects where the sender information is printed in small type at the top of each page. Outside image inside image – – 2. Telephone # mark prefixes your number with the abbreviations ...

  • Page 271: Tx/rx Settings

    Machine settings 12-14 tx/rx settings 1. Two-sided print sets whether the machine prints received documents on both sides of the paper. (see chapter 4, “sending and receiving,” in the reference guide.) off on – – 2. Receive reduction sets whether the received images print out at a reduced size. (see...

  • Page 272: Tx/rx Settings

    12-15 machine settings tx/rx settings 2. Fax settings. Set the fax features. 1. Rx mode selects the receive mode. (see “set the machine for receiving faxes,” in the starter guide.) faxonly faxtel ansmode drpd manual – – – – – 2. User settings specifies the basic operation settings in the fax mode. 1...

  • Page 273: Tx/rx Settings

    Machine settings 12-16 tx/rx settings 3. Auto redial sets whether to redial automatically when the other line is busy or a transmission error occurs. (see chapter 4, “sending and receiving,” in the reference guide.) on customizes the redial operation. 1. Redial times sets the number of retries. (1ti...

  • Page 274: Tx/rx Settings

    12-17 machine settings tx/rx settings 2. Fax/tel opt. Set sets the optional items in the mode. (see chapter 4, “sending and receiving,” in the reference guide.) 1. Ring start time sets the time the machine takes to check whether a call is a fax or a voice call. (0sec–30sec) 2. F/t ring time selects ...

  • Page 275: Tx/rx Settings

    Machine settings 12-18 tx/rx settings 5. Remote rx sets whether to use remote receiving. (see chapter 4, “sending and receiving,” in the reference guide.) on the machine enables remote receiving. Remote rx id you can dial a code on remote extension to start receiving a document. A combination of two...

  • Page 276: Address Book Set.

    12-19 machine settings address book set. Setting item description 1. 1-touch spd dial registers the destinations on one-touch keys. Up to 8 destinations can be registered. (see “storing/editing one-touch keys/coded dial codes,” on p. 4-12.) fax registers fax numbers. 1. Tel number entry registers th...

  • Page 277: Address Book Set.

    Machine settings 12-20 address book set. 2. Name registers the recipient’s name (max. 16 characters, including spaces). Smb registers smb addresses. 1. Host name registers the name of the file server (max. 120 characters). 2. Name registers the recipient’s name (max. 16 characters, including spaces)...

  • Page 278: Address Book Set.

    12-21 machine settings address book set. 2. Tx speed selects the transmission speed. (33600bps, 14400bps, 9600bps, 4800bps) 3. Ecm selects whether to use ecm (error correction mode). On off – – e-mail registers e-mail addresses. 1. E-mail address registers the recipient’s e-mail address (max. 120 di...

  • Page 279: Printer Settings

    Machine settings 12-22 printer settings setting item description 1. Default papersize sets the default paper size when no paper source is specified. (ltr, executiv, iso-c5, com10, monarch, dl, a4, b5, a5, lgl) 2. Default papertype sets the default paper type for print jobs. This machine has internal...

  • Page 280: Printer Settings

    12-23 machine settings printer settings 1. Binding sets the binding position for two-sided printing. Long edge short edge – – 2. Margin sets the page margin in inches or millimeters. Inches (-01.90inches–01.90inches) mm (-50.0 mm–50.0 mm) – – 7. Collate sets whether to collate the printouts automati...

  • Page 281: Printer Settings

    Machine settings 12-24 printer settings 4. Point size specifies a point size for the default font. This item appears when the number in is that of a proportionally spaced scalable font. (4.00–999.75) 5. Pitch specifies the pitch for the default font. This item appears when the number in is that of a...

  • Page 282: Printer Settings

    12-25 machine settings printer settings yes the print head moves to the beginning of the next line when line feed code is received. 10. Enlarge a4 sets whether to expand the printable area of a4 size paper to that of letter size in width. * this setting is applicable for a4 paper and portrait orient...

  • Page 283: Printer Settings

    Machine settings 12-26 printer settings 2. Graphics enables this function to graphics parts such as diagrams and graphs. Tone gradation resolution – – – 3. Image enables this function to image parts such as picture images. Tone gradation resolution – – – 11. Reset printer clears all print jobs in pr...

  • Page 284: Timer Settings

    12-27 machine settings timer settings setting item description 1. Date&time setting sets the current date and time. (see “set up the machine,” in the starter guide.) 2. Time zone setting sets the time zone of your machine’s location. (see “setting time zone,” on p. 1-19.) 3. Date type select sets th...

  • Page 285: Timer Settings

    Machine settings 12-28 timer settings 1. Start date/time sets the start date. 1. Month 2. Week 3. Day – – – 2. End date/time sets the end date. 1. Month 2. Week 3. Day – – –.

  • Page 286: Adjust./cleaning

    12-29 machine settings adjust./cleaning setting item description 1. Fix.Unit cleaning cleans the fuser roller. (see “fuser roller,” on p. 10-6.) 2. Special mode t sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports. When this setting is set to , the ...

  • Page 287: Adjust./cleaning

    Machine settings 12-30 adjust./cleaning mode2 sets the density of printouts becomes four-levels lighter than normal condition. 6. Special mode x sets whether to prevent blur from appearing on the printouts for print jobs from pcl driver. When this setting is set to , the density of printouts may bec...

  • Page 288: Report Settings

    12-31 machine settings report settings setting item description 1. Settings sets the report functions. (see chapter 11, “appendix,” in the reference guide.) 1. Tx report sets whether the transmission report prints out. Print error only prints a report only when a transmission error occurs. Report wi...

  • Page 289: Report Settings

    Machine settings 12-32 report settings 2. Tx/rx separate sets whether an activity report is printed separately for sending and receiving or not. Off on – – 2. List print prints reports/lists. 1. Activity report prints the transaction report (max. Last 40 transactions) manually. Press [ ] to select ....

  • Page 290: System Settings

    12-33 machine settings system settings setting item description 1. Sys. Manager info sets the system manager information to protect the contents of . Once the system manager id and system password is set, they must be entered every time you access the menu. 1. Sys. Manager id sets the system manager...

  • Page 291: System Settings

    Machine settings 12-34 system settings 2. Copy limit sets if the copy limit is used. Off on (000000-999999) – – 3. Black scan limit sets if the scan limit is used. Off on (000000-999999) – – 4. Color scan limit sets if the color scan limit is used. Off on (000000-999999) – – 5. Print limit sets if t...

  • Page 292: System Settings

    12-35 machine settings system settings 3. Print list prints counter information. Press [ ] to select . If you do not want to print the list, press [ ] to select . 3. Pdl jobs w/out id sets if print jobs from computers with unknown ids are accepted or rejected. On accepts print jobs from computers wi...

  • Page 293: System Settings

    Machine settings 12-36 system settings 2. Second dns server registers the secondary server address. 3. Host name registers the host name of the dns server. 4. Domain name registers the domain name of the dns server. 5. Dns dyna. Update sets whether to use the dns server dynamic update function. Off ...

  • Page 294: System Settings

    12-37 machine settings system settings 10. Port no. Sets the port number settings. 1. Lpd 0~65535 (default:515) 2. Raw 0~65535 (default:9100) 3. Http 0~65535 (default:80) 4. Smtp rx 0~65535 (default:25) 5. Pop3 rx 0~65535 (default:110) 6. Smtp tx 0~65535 (default:25) 7. Snmp 0~65535 (default:161) 11...

  • Page 295: System Settings

    Machine settings 12-38 system settings on specifies a mac address filter to access. Mac address must be entered for each setting. 1. Permit rx add1 2. Permit rx add2 3. Permit rx add3 4. Permit rx add4 5. Permit rx add5 – – – – – 2. Use smb client sets the smb settings to use the machine on a netbio...

  • Page 296: System Settings

    12-39 machine settings system settings 5. Snmp writable 2 enables computers on the network to access the machine and modify its settings. Off on – – 4. Dedicated port sets or browses detailed information on the machine with a canon printer driver or utility. On off – – 5. Ethernet driver specifies t...

  • Page 297: System Settings

    Machine settings 12-40 system settings 7. E-mail/i-fax sets detailed settings for e-mail/i-fax. 1. Smtp rx sets whether to receive e-mail using the machine’s own smtp receiving function. Off on – – 2. Smtp server registers the host name of the machine with the dns server. 3. Pop sets whether to rece...

  • Page 298: System Settings

    12-41 machine settings system settings 8. Pop password enters the password for access to the pop server (max. 32 characters). 9. Pop interval sets the interval you want the pop server to check for incoming e-mail. If the interval is set to 0, the pop server is not checked automatically (0min.–99min....

  • Page 299: System Settings

    Machine settings 12-42 system settings off disables memory lock reception. On enables memory lock reception. 1. Password registers the password that protects the authority for accessing to memory. 2. Report print sets whether to print a report on memory lock reception. Off on – – 3. Memory rx time s...

  • Page 300: System Settings

    12-43 machine settings system settings 9. Access to dest. Sets restriction of the access to destinations. 1. Add. Book password sets a password to restrict editing the address book. (7 digits maximum) off on – – 2. Restrict new add. Sets whether to restrict registering or changing destinations for o...

  • Page 301: System Settings

    Machine settings 12-44 system settings 6. Rest. Muti dest sets whether to disable the broadcasting function. Off the restrict broadcast setting is not set. Confirmation sets whether to confirm to enable the broadcasting function each time you send a fax. Prohibit disables the broadcasting function. ...

  • Page 302: Appendix

    Appendix 13 appendix specifications ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2 general ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-2 copier ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙...

  • Page 303: Specifications

    Appendix 13-2 specifications general type ● personal desktop power source ● 120 - 127 v, 60 hz (power requirements differ depending on the country in which you purchased the product.) power consumption ● max: less than 700 w warm-up time ● less than 16.0 sec.* (temperature: 68°f (20°c), humidity: 65...

  • Page 304: General

    13-3 appendix general environmental conditions ● temperature: 46°f–95°f (7.5°c–35°c) humidity: 5%–90% rh display languages ● english/french/spanish/portuguese acceptable documents ● » p. 2-2. Acceptable paper stock ● » p. 2-9. Printable area ● » p. 2-11. Scanning area ● » p. 2-4. Copier scanning res...

  • Page 305: Printer

    Appendix 13-4 printer printing method ● indirect electrostatic method (on-demand fixing) paper handling ● paper cassette: 250 sheets (height: max. 1" (25 mm)) multi-purpose tray: 1 sheet – – paper delivery ● 100 sheets (17 to 21 lb bond (64 to 80 g/m 2 )) print speed ● see “copy speed,” on p. 13-3. ...

  • Page 306: Facsimile

    13-5 appendix facsimile fax resolution ● fine: 203 pels/in. X 196 lines/in. (8 pels/mm x 7.7 lines/ mm) photo: 203 pels/in. X 196 lines/in. (8 pels/mm x 7.7 lines/ mm) super fine: 203 pels/in. X 392 lines/in. (8 pels/mm x 15.4 lines/mm) ultra fine: 406 pels/in. X 392 lines/in. (16 pels/mm x 15.4 lin...

  • Page 307: Telephone

    Appendix 13-6 telephone connection ● external telephone/answering machine/ data modem specifications are subject to change without notice. Send send to file server communication protocol ● smb (tcp/ip) data format ● tiff (b&w), pdf (b&w), jpeg (color), pdf (compact) (color) resolution ● 100 x 100 dp...

  • Page 308: Send

    13-7 appendix send e-mail communication protocol ● smtp, pop3 resolution ● 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi data format ● tiff (b&w), pdf (b&w), jpeg (color), pdf (compact) (color) original size ● ltr, lgl, stmtr, stmt, a4, a5, a...

  • Page 309: Index

    Appendix 13-8 index symbols & numerics 2-sided key 1-5 2 on 1 combination 3-12 a accessing the setting menu 12-4 additional functions key 1-5 address book e-mail addresses 4-17 fax numbers 4-12 file server addresses 4-20 storing/editing 4-11 address book key 1-7 using 4-46 address book set. 12-4, 12...

  • Page 310

    13-9 appendix clearing jams 11-2 document jams 11-3 paper jams 11-4 clear key 1-6 coded dial codes deleting 4-27 editing 4-24 registering 4-12, 4-17, 4-20 storing/editing 4-12 using 4-42 coded dial key 1-7, 4-42 collate/2 on 1 key 1-6 collate copy 3-10 common settings 12-4, 12-8 components 1-2 copy ...

  • Page 311

    Appendix 13-10 e e-mail addresses registering in address book 4-17 energy saver key 1-6 enlarge/reduce key 1-5 envelopes 2-12 error codes 11-22 error indicator 1-6 ethernet port 1-4 external device jack 1-4 f fax numbers registering in address book 4-12 file server addresses registering in address b...

  • Page 312

    13-11 appendix location xviii log in/out key 1-6 log in mode 1-8 m machine components 1-2 machine settings 12-1 main operation panel 1-5 main power switch 1-3 maintaining the toner cartridge 1-12 maintenance xvii, 10-1 manual sending 4-50 manuals for the machine i menu accessing 12-4 setting 12-6 mu...

  • Page 313

    Appendix 13-12 pc faxing 8-1 platen glass 1-3, 2-5 power failure 11-32 power socket 1-4 power supply xx printable area 2-11 printer feature vii printer settings 12-4, 12-22 printing 6-1 printing user’s data list 12-2 print job checking 6-4 deleting 6-4 processing/data indicator 1-6 r rear cover 1-4 ...

  • Page 314

    13-13 appendix send/fax key 1-5 send/fax mode 1-8 send/fax operation panel 1-7 sending/receiving features iv sending documents 4-1 send settings e-mail/file server 4-7 setting menu address book set. 12-19 adjust./cleaning 12-29 common settings 12-8 copy settings 12-9 paper settings 12-6 printer sett...

  • Page 315

    Appendix 13-14 toner gauge key 1-6 toner level 1-14 toner low message 10-10 transporting the machine 10-23 troubleshooting 11-1 two-sided copying 3-14 tx/rx settings 12-4, 12-11 u usb memory 7-4 usb memory port 1-2 usb port 1-4 user’s data list printing 12-2 using address book key 4-46 coded dial co...

  • Page 316

    Ft5-0844 (010) printed in japan or korea © canon inc. 2007 canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon canada inc. 6390 dixie road mississauga, ontario l5t 1p7, canada canon europa n.V. Bovenkerkerweg 5...