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Xerox DocuMate 632 User Manual

Other manuals for DocuMate 632: User Manual, Brochure & Specs
Manual is about: Xerox Scanner User's Guide

Summary of DocuMate 632

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    Documate 632 user’s guide scanner.

  • Page 2: Scanner

    Documate 632 scanner user’s guide.

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    Copyright © 2007 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ® is a trademark of xerox corporation in the united states and/or other countries and is used under license. Documate is a trade...

  • Page 4: Table of Contents

    Documate 632 scanner user’s guide i table of contents welcome what’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 the xerox documate 632 scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5: Maintenance

    Ii documate 632 scanner user’s guide scanning with the twain interface basic steps to open the twain interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 to scan with the twain interface: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

  • Page 6: Welcome

    Documate 632 scanner user’s guide 1 welcome your new xerox documate 632 scanner can quickly scan single- sided or double-sided stacks of color and black-and-white documents, up to 8.5" x 14", and place their images on your computer. What’s in the box before proceeding, check the contents of the box....

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    Welcome 2 documate 632 scanner user’s guide the xerox documate 632 scanner adf cover release—opens the cover on the adf. Input tray—holds documents in place. Paper guide on the input tray adjusts to fit the document width. Output tray—holds documents after being scanned through the automatic documen...

  • Page 8: What You Need

    Documate 632 scanner user’s guide 3 welcome what you need ibm-compatible pentium 4 pc, or amd equivalent with: • a dvd-rom drive • an available universal serial bus (usb) port • microsoft ® windows ® operating system: 2000 (service pack 4), xp (service pack 1 and 2) or vista • windows 2000 and xp: m...

  • Page 9: Installation

    Installation 4 documate 632 scanner user’s guide installation installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the usb cable and turn on the power before you begin please make sure of the following before you begin ins...

  • Page 10: Step 1: Assemble The Scanner

    Documate 632 scanner user’s guide 5 installation step 1: assemble the scanner to assemble the scanner: 1. Remove all shipping tape from the scanner and from the paper tray. 2. Slide the tray in so the pins seat into the holes on the adf. 3. Carefully remove any protective foam from the adf cover rel...

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    Installation 6 documate 632 scanner user’s guide 5. Swing the input tray up until it snaps into place. 6. Plug the adf cable into the adf port on the back of the scanner. Make sure the cable is plugged in securely. The adf will not work if the cable is loose or not plugged in. 7. Push the locking ta...

  • Page 12: Step 2: Install The Software

    Documate 632 scanner user’s guide 7 installation step 2: install the software to install the software: 1. Start microsoft windows and make sure no other applications are running. 2. Insert the installation dvd into your computer's dvd-rom drive. The installation menu automatically opens. Note: if th...

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    Installation 8 documate 632 scanner user’s guide 3. On the installation menu, select install products. 4. Make sure the box scanner driver is checked. Note: the software provided with your scanner may differ slightly from the list shown in the window..

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    Documate 632 scanner user’s guide 9 installation 5. Click install now. The welcome to the onetouch 4.0 setup wizard opens. 6. Click next. 7. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree then click next. If you choose not to accept the lic...

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    Installation 10 documate 632 scanner user’s guide 8. Select the option you want. • full install (onetouch, twain and isis)—this is the recommended installation. It installs the one touch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces f...

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    Documate 632 scanner user’s guide 11 installation 9. Click next. During installation you will see this window asking you to select one of the images for your color space setting. The color space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls t...

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    Installation 12 documate 632 scanner user’s guide step 3: connect the power supply connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your xerox documate 632 scanner: 1. Plug the power supply into the power port on the scanner. 2. Plug the power ...

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    Documate 632 scanner user’s guide 13 installation step 4: connect the usb cable and turn on the power the xerox documate 632 scanner connects to any available usb port. Check your computer’s manual for usb port locations. 1. Remove any protective tape from the usb cable. 2. Plug the usb cable into t...

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    Installation 14 documate 632 scanner user’s guide 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using windows xp service pack 2 or windows vista, and have...

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    Documate 632 scanner user’s guide 15 installation 5. When you’re certain that the software has completely loaded, return to the “complete the installation by connecting your hardware” window. 6. Click ok. You can also click more to see a quick overview about accessing and navigating the one touch bu...

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    Installation 16 documate 632 scanner user’s guide additional applications available with your scanner your scanner includes free, additional applications on the installation dvd. 1. Reinsert the installation dvd into the dvd-rom drive. The installation menu opens. The free adobe acrobat reader softw...

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    Documate 632 scanner user’s guide 17 installation 4. At the installation menu above, click in the boxes of the other software you want to install, and click install now. Follow the instructions on the screen to install each of the additional products. Additional software about the software adobe ® a...

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    Installation 18 documate 632 scanner user’s guide view the user guides 1. To get the documentation for each of the additional products, return to the main menu window and click user guides. 2. The user guides window opens. Use this window to view and save the user guides you want. 3. The user guides...

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    Documate 632 scanner user’s guide 19 installation to view and save the user guides: 1. Click the name of a user guide you want to view and it will open in acrobat reader. Use the acrobat reader save command to save that user guide on your computer. 2. Return the user guides window and repeat the pro...

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    Installation 20 documate 632 scanner user’s guide register your scanner and check for updates registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your sca...

  • Page 26: Scanning

    Documate 632 scanner user’s guide 21 scanning scanning if you selected the recommended full install option for your scanner’s driver (see page 10), then you have several different scanning options with your xerox documate 632 scanner. Each method scans equally well, so use the one with appropriate o...

  • Page 27: Load and Scan Documents

    Scanning 22 documate 632 scanner user’s guide load and scan documents when you press either the simplex or duplex button, documents are scanned using the scan settings indicated by the led number. The scanned images are then sent to a software application (known as the destination application) on yo...

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    Documate 632 scanner user’s guide 23 scanning 3. Check the led number to make sure you are using the scan setting you want. To choose a new scan setting, press the up or down destination selector buttons. 4. To scan a one-sided document, press the simplex button. To scan a two-sided document, press ...

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    Scanning 24 documate 632 scanner user’s guide check the scan settings before scanning 1. To check the scan settings before scanning, click on the one touch icon in the windows notification area (at the bottom right corner of the screen). The one touch button panel opens. Click on the arrows to cycle...

  • Page 30: Scan From The Flatbed Glass

    Documate 632 scanner user’s guide 25 scanning scan from the flatbed glass use the flatbed glass to scan documents on lighter weight paper, such as credit card receipts, or items that cannot be scanned with the automatic document feeder, such as pages in books. To scan from the flatbed glass: 1. Remo...

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    Scanning 26 documate 632 scanner user’s guide scan from the one touch button panel you can scan from the one touch button panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder. For simplex (one-sided) scans, lo...

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    Documate 632 scanner user’s guide 27 scanning using the one touch button panel the one touch button panel is also your on-screen set of controls for the scanner. The one touch button panel shows information about the scanner and its settings. 1. To open the one touch button panel, click the one touc...

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    Scanning 28 documate 632 scanner user’s guide 4. To cycle through the buttons, click the arrows on the right side of the panel. 5. To close the one touch button panel, click the close button on the panel. About the one touch button panel’s names and icons the button names, such as pdf, email or fax,...

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    Documate 632 scanner user’s guide 29 scanning the default one touch settings on your scanner based on the recommended full install of your scanner driver, your scanner buttons are pre-configured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriat...

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    Scanning 30 documate 632 scanner user’s guide configuring the one touch buttons each one touch button configuration consists of a destination application, a scan configuration, and a document format. The one touch properties window is where you select these three elements for a button. To open the o...

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    Documate 632 scanner user’s guide 31 scanning about the one touch properties window the one touch properties window is where you can select new settings for the buttons. The one touch properties window also contains special scanning features such as scanning and burn to a cd, scanning and converting...

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    Scanning 32 documate 632 scanner user’s guide select configuration—the list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness (br), contrast (cr), color saturation, hue, and gamma. To see a selected sc...

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    Documate 632 scanner user’s guide 33 scanning to scan from the flatbed glass using the simplex button, or the scan buttons in the one touch utility, you must first remove any pages from the automatic document feeder. Otherwise, the scanner will sense those pages, and scan them instead. Options tab—d...

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    Scanning 34 documate 632 scanner user’s guide selecting new settings for a button for each one touch button, you can select a new destination application, scan configuration, and document format. To select new settings for the scanner button: 1. Click the button selection arrows to select the button...

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    Documate 632 scanner user’s guide 35 scanning to scan in color, select one of the configurations indicated by the small color icon, such as the color document configuration. The scan configuration list is preset for the application you select in the select destination list. If you select a different...

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    Scanning 36 documate 632 scanner user’s guide setting destination application properties the different types of destination applications have various properties that you can select. 1. On the one touch properties window, click a destination application. 2. Click the properties button. A one touch 4....

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    Documate 632 scanner user’s guide 37 scanning 1. Click in the ocr settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found—the scanned file is sent to the ocr reader even if the image does not appear to cont...

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    Scanning 38 documate 632 scanner user’s guide 8. Click refresh on the one touch properties window. 9. Click ok or apply on the one touch properties window. Image documents properties these properties apply to omnipage pro that you received with your scanner, plus microsoft paint and other image proc...

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    Documate 632 scanner user’s guide 39 scanning storage properties these properties apply to the destination application named transfer to storage. If a cd burner is attached to your computer, you also use this dialog box to start the burn to cd process. See the section “scan and burn to a cd” on page...

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    Scanning 40 documate 632 scanner user’s guide email properties these properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft outlook ® will accept direct attachment of documents to a blank email message as soon as scannin...

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    Documate 632 scanner user’s guide 41 scanning 4. Select the options for color document handling. Convert bitmaps using screen resolution—use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolut...

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    Scanning 42 documate 632 scanner user’s guide selecting page format options the page format options that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of destination application selected for the button. The av...

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    Documate 632 scanner user’s guide 43 scanning because jpeg image files can be reduced in size, the jpeg format is often used for images on web pages, or if file size might be a problem when electronically sending the files. Jpeg files are reduced in size by lowering their image quality, and you can ...

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    Scanning 44 documate 632 scanner user’s guide text formats selecting the text format option also selects ocr processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text...

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    Documate 632 scanner user’s guide 45 scanning 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the one touch properties window. Other buttons that have a text option selected as the page format are not affected...

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    Scanning 46 documate 632 scanner user’s guide the ocr options provide a series of selections for the ocr feature when you scan text. This menu option is only available if you have the one touch omnipage module or omnipage pro software installed on your computer. Refer to the one touch omnipage mini-...

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    Documate 632 scanner user’s guide 47 scanning selecting options for a button the one touch options determine the types of destination applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the one touch properties window and click ...

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    Scanning 48 documate 632 scanner user’s guide 3. Select button options as described below. Show all destinations—this option selects all the destination application categories. The list of destination applications available for the selected button will include all the applications on your computer t...

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    Documate 632 scanner user’s guide 49 scanning 4. After selecting a new category of destination applications, click the multi function tab to see which ones are added to the list. Show progress window—select this option to display the progress window of the document(s) during scanning. Use enhanced f...

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    Scanning 50 documate 632 scanner user’s guide creating a new scan configuration the scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Note the lock icon on the preset configurations. Although you can...

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    Documate 632 scanner user’s guide 51 scanning 5. Select scan settings for the new scan configuration. Mode—select a scanning mode: • black&white to scan in black and white. For example, letters and memos are usually scanned in black and white. This scan mode produces the smallest file size. • graysc...

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    Scanning 52 documate 632 scanner user’s guide drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The contrast setting does not apply to the black&white mode. 6. If you want to lock the configuration, click the key icon to change it from a key to a lock....

  • Page 58

    Documate 632 scanner user’s guide 53 scanning • duplex—scan both sides of the page. If this option is not selected, the scanner will scan the front side of the page only. • skip blank originals—skips pages that are completely blank. Typically you use this option when you will scan a stack of two-sid...

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    Scanning 54 documate 632 scanner user’s guide 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and...

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    Documate 632 scanner user’s guide 55 scanning the device settings tab a device settings tab is on the scan configurations dialog box when your selected destination application sends the scanned image to a printer, fax application, or other device. You use the options on the device settings tab to se...

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    Scanning 56 documate 632 scanner user’s guide the storage options tab (archive) a storage options tab is on the scan configurations dialog box when the selected destination application is set as transfer to storage. You use the options on this tab to select where you want to save your scanned items ...

  • Page 62

    Documate 632 scanner user’s guide 57 scanning folders by type, the default location of scanned archive documents is at c:\documents and settings\ name>\my documents\my one touch archive\tiff documents. 3. If you want to store your archived documents in some other location, click the browse button to...

  • Page 63

    Scanning 58 documate 632 scanner user’s guide 6. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “storage for business receipts.” 7. Click the storage options tab. 8. Click the browse button. 9. Select the folder you created for stor...

  • Page 64

    Documate 632 scanner user’s guide 59 scanning 10. Click ok. The selected folder will now be set as the storage location, such as “business receipts.” 11. Click apply. The new configuration is now listed as a transfer to storage configuration. 12. Repeat the process to create additional new configura...

  • Page 65

    Scanning 60 documate 632 scanner user’s guide 14. Now click the arrow buttons to select a scanner button for each new configuration. Click apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Note t...

  • Page 66

    Documate 632 scanner user’s guide 61 scanning editing or deleting scan configurations to edit or delete a scan configuration: 1. Open the one touch properties window. 2. Select the scan configuration you want to edit or delete. 3. To delete the configuration, click the delete button. Note: your scan...

  • Page 67

    Scanning 62 documate 632 scanner user’s guide 4. To edit the configuration, click the edit button. The scan configuration properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the ...

  • Page 68

    Documate 632 scanner user’s guide 63 scanning configure before scan choosing configure before scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the resolution, scan mode, and other settings. When you scan, the scanned image will st...

  • Page 69

    Scanning 64 documate 632 scanner user’s guide to scan using configure before scan 1. Put the documents in the scanner’s adf tray or on the flatbed glass. 2. Click on the button you set to use the configure before scan option. In the example shown on the previous page, the scanning option 9 has been ...

  • Page 70

    Documate 632 scanner user’s guide 65 scanning canceling a configure before scan to cancel a scan after scanning has begun: 1. Click on the cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • yes—scanning stops and all pa...

  • Page 71

    Scanning 66 documate 632 scanner user’s guide scanning with optical character recognition (ocr) optical character recognition (ocr) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, s...

  • Page 72

    Documate 632 scanner user’s guide 67 scanning 2. To scan from the one touch button panel, click the one touch icon in the windows notification area, click the arrows to see button 6, then click button 6. Your scanned pages appear in the destination application with their text ready for editing and o...

  • Page 73

    Scanning 68 documate 632 scanner user’s guide scanning with spdf or npdf and searching for text searchable pdf (spdf) and normal pdf (npdf) are special forms of an adobe pdf file. Spdf converts scanned text into the pdf format with text search and ocr capabilities. Npdf has those same features, plus...

  • Page 74

    Documate 632 scanner user’s guide 69 scanning the settings for the button (button 8 in this example) now show your page format selection. 6. Choose a scan configuration. 7. Click ok. 8. Now scan with that button and the scanned document will be in the spdf or npdf format that was selected for the bu...

  • Page 75

    Scanning 70 documate 632 scanner user’s guide to scan and burn to a cd: 1. Put a blank cd into your computer’s cd drive. 2. Open the one touch properties window. 3. Using the arrows, choose a button to use for scanning and burning to a cd. 4. Select burn to cd as the destination application. The bur...

  • Page 76

    Documate 632 scanner user’s guide 71 scanning 8. Open the one touch window and make sure that the burn to cd destination application is still selected and click the properties button. The one touch 4.0 link properties window opens. 9. Make sure a blank cd is in the cd burner. 10. Click the burn to c...

  • Page 77

    Scanning 72 documate 632 scanner user’s guide note: when scanning items to burn to a cd, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for cd burning. The default configurations are already set up to send the scanned images to the ...

  • Page 78

    Documate 632 scanner user’s guide 73 scanning scanning with event forwarding if you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After...

  • Page 79

    Scanning 74 documate 632 scanner user’s guide 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click ok. Now the application you selected opens and you can continue...

  • Page 80

    Documate 632 scanner user’s guide 75 scanning creating an html web page from your scanned documents if you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable ...

  • Page 81

    Scanning 76 documate 632 scanner user’s guide 8. Now on the one touch button panel, click button 6 (or if you used another button, click it). When scanning is finished, the document is first converted to editable text using the ocr process, then is converted into an html format. Microsoft internet e...

  • Page 82

    Documate 632 scanner user’s guide 77 scanning transferring scanned documents to storage with the transfer to storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any oth...

  • Page 83

    Scanning 78 documate 632 scanner user’s guide to use ocr before transferring to storage if the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the ocr process prior to being stored. 1. Open the one touch properties window. 2. Using the arr...

  • Page 84

    Documate 632 scanner user’s guide 79 scanning to transfer documents to a server or mapped drive when selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the browse button. 1. See “scanning to mul...

  • Page 85

    Scanning 80 documate 632 scanner user’s guide 4. Click ok. Now when you scan using transfer to storage as the destination application, the documents are stored on the server or mapped drive. Checking the hardware and setting the lamp power saving 1. Right-click on the one touch icon and choose show ...

  • Page 86

    Documate 632 scanner user’s guide 81 scanning 2. Click the properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows ...

  • Page 87: Scanning With The Twain

    Scanning with the twain interface 82 documate 632 scanner user’s guide scanning with the twain interface in addition to using the one touch button panel to scan, you can also scan using the twain interface. Many applications can use twain for scanning. A note about your scanner and the twain standar...

  • Page 88

    Documate 632 scanner user’s guide 83 scanning with the twain interface 2. Use the application’s command that opens the twain interface. For example, in microsoft powerpoint, from the insert menu, choose picture then choose from scanner or camera. Click the drop-down menu and choose xerox documate 63...

  • Page 89

    Scanning with the twain interface 84 documate 632 scanner user’s guide the two twain interface options when scanning with twain, you have two interface options: • basic interface—use the basic interface if you don’t need to make many adjustments to the image before scanning. You can adjust brightnes...

  • Page 90

    Documate 632 scanner user’s guide 85 scanning with the twain interface scanning from the twain basic interface the basic interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the scan button on the basic ...

  • Page 91

    Scanning with the twain interface 86 documate 632 scanner user’s guide 4. Adjust the brightness, contrast, and resolution until the picture is what you want. You can also change the picture type again, for example, from color to grayscale. 5. When you are satisfied with the preview image, remember t...

  • Page 92

    Documate 632 scanner user’s guide 87 scanning with the twain interface scanning from the twain advanced interface the advanced interface has a wide range of image adjustments for scanning. 1. Open the twain interface as described in the section “scanning with the twain interface” on page 82. 2. If t...

  • Page 93

    Scanning with the twain interface 88 documate 632 scanner user’s guide 4. Click one of the icons to select a configuration. For example, select color configurations and then select custom to scan a color item with the preset custom scan settings. The configuration settings appear as a list. Click th...

  • Page 94

    Documate 632 scanner user’s guide 89 scanning with the twain interface adjusting the image with the advanced interface you can adjust the scan settings on the advanced interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the adva...

  • Page 95

    Scanning with the twain interface 90 documate 632 scanner user’s guide adjusting the resolution resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher ...

  • Page 96

    Documate 632 scanner user’s guide 91 scanning with the twain interface the resolution panel also includes an advanced setting for moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine il...

  • Page 97

    Scanning with the twain interface 92 documate 632 scanner user’s guide adjusting gamma, saturation, and color hue if you’re using the color configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a ...

  • Page 98

    Documate 632 scanner user’s guide 93 scanning with the twain interface adjusting input size you can scan documents up to 8.5" x 14", but you can select other scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focu...

  • Page 99

    Scanning with the twain interface 94 documate 632 scanner user’s guide the following figure shows an example of a manually selected area. You can now move or resize the outline to select the specific area you want to scan. 2. To move the dotted outline, put the pointer in the selected area and drag ...

  • Page 100

    Documate 632 scanner user’s guide 95 scanning with the twain interface to set the ruler units: 1. Click the ruler units button. The ruler units across the top and down the side of the window cycle through centimeters, inches, and pixels. The scan info box the following figure shows the information o...

  • Page 101

    Scanning with the twain interface 96 documate 632 scanner user’s guide creating a new advanced interface profile you cannot change the settings of the preset profiles in the advanced interface. However you can create new profiles and save them for future use. To create a new profile: 1. On the advan...

  • Page 102

    Documate 632 scanner user’s guide 97 scanning with the twain interface display the device configuration 1. Click the device configuration button. The device configuration window opens and shows the information about your scanner. See the section “checking the hardware and setting the lamp power savi...

  • Page 103: Scanning With The Wia

    Scanning with the wia interface 98 documate 632 scanner user’s guide scanning with the wia interface microsoft windows xp and windows vista include their own scanning interface - known as windows image acquisition (wia) - for acquiring images from scanners, digital cameras, and other digital devices...

  • Page 104

    Documate 632 scanner user’s guide 99 scanning with the wia interface 3. The scan using xerox documate 632 window opens. Use this window to select scanning options and start the scan process. 4. From the paper source drop-down list, choose document feeder to scan from the automatic document feeder, o...

  • Page 105

    Scanning with the wia interface 100 documate 632 scanner user’s guide 9. The scanned image will appear in microsoft paint (or other wia application you’re using. Fine tuning your scans you can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. To...

  • Page 106

    Documate 632 scanner user’s guide 101 scanning with the wia interface 1. On the scan window, click adjust the quality of the scanned picture. The advanced properties dialog box opens. 2. Select the options for scanning. Brightness and contrast—drag the sliders to the right or left to adjust the brig...

  • Page 107: Scanning With The Isis

    Scanning with the isis interface 102 documate 632 scanner user’s guide scanning with the isis interface you can use the isis interface from quickscan or any other application that will access the isis driver. Note that the isis interface for each application varies depending on the application, plea...

  • Page 108: Maintenance

    Documate 632 scanner user’s guide 103 maintenance maintenance this section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the scanner regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning ...

  • Page 109

    Maintenance 104 documate 632 scanner user’s guide 4. Wipe the adf pad from top to bottom. Be careful not to snag the swab on the springs on either side of the pad. 5. Close the cover when you’re finished. Cleaning the flatbed scanner glass scanning items that have excessive amounts of dirt or dust m...

  • Page 110: Clearing Paper Jams

    Documate 632 scanner user’s guide 105 maintenance clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the adf cover release on the top of the scanner body to open the au...

  • Page 111

    Maintenance 106 documate 632 scanner user’s guide replacing the adf pad assembly the adf pad may wear out and is designed to be a user- replaceable part. Problems with documents feeding into the adf is an indication that the pad is wearing out. See the “xerox documate 632 scanner parts list” on page...

  • Page 112

    Documate 632 scanner user’s guide 107 maintenance replacing the roller assembly after extended use, the roller may wear out and will need to be replaced. It is a user-replaceable part and can be ordered. See the section “xerox documate 632 scanner parts list” on page 118 for the part number. A worn ...

  • Page 113

    Maintenance 108 documate 632 scanner user’s guide 2. To remove the roller, push the lock flange down to unlock it. The roller will now be loose and can be removed from its channel. 3. Holding the right hand side of the roller, gently pull it down and away from its channel. 4. Now angle the left side...

  • Page 114

    Documate 632 scanner user’s guide 109 maintenance to replace the roller assembly: 1. Hold the roller by its right hand side and slide the left hand side into its housing. Make sure the small wheel on the left end of the roller seats properly into its housing. 2. Angle the roller up and into its chan...

  • Page 115: Troubleshooting

    Maintenance 110 documate 632 scanner user’s guide troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation cd. The readme file contains additional information that may help you diagnose problems with the scanner. If you...

  • Page 116

    Documate 632 scanner user’s guide 111 maintenance page 115, but in step 3, instead of uninstalling one touch 4.0, uninstall the other scanner’s driver programs. After uninstalling the other scanner’s driver programs, uninstall one touch 4.0 using the steps on page 115, then reinstall it using the st...

  • Page 117

    Maintenance 112 documate 632 scanner user’s guide problem: the scans from the adf are always crooked. What do i need to do to get the scans straight? Make sure to align the paper guides to the edges of the paper. If you are scanning small items that are smaller than the paper guides’ minimum adjustm...

  • Page 118

    Documate 632 scanner user’s guide 113 maintenance status light troubleshooting codes the status light indicates the current state of the scanner. A green status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most comm...

  • Page 119

    Maintenance 114 documate 632 scanner user’s guide 1 or 6 the scanner does not recognize that the scanning head is in the correct position to start scanning. This usually occurs after a paper jam. Turn the scanner off then back on again. If the problem persists, turn off the scanner, re-start the com...

  • Page 120: Uninstalling Your Scanner

    Documate 632 scanner user’s guide 115 maintenance uninstalling your scanner to uninstall the xerox documate 632 scanner, remove the one touch 4.0 driver and modules, and any other scanning software provided with the scanner. Uninstalling the scanner and one touch software 1. On the windows taskbar, ...

  • Page 121: Install Another Driver

    Maintenance 116 documate 632 scanner user’s guide install another driver before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the one touch 4.0 driver. A. Open the windows control panel. B. Wi...

  • Page 122

    Documate 632 scanner user’s guide 117 maintenance xerox documate 632 scanner specifications optical resolution 600 x 1200 dpi bit depth 48-bit color internal, 8-bit grayscale internal maximum item size 8.5” x 14.0” minimum item size 4.5” x 5.5” (automatic document feeder) scan method automatic docum...

  • Page 123

    Maintenance 118 documate 632 scanner user’s guide xerox documate 632 scanner parts list please use the following part names and numbers when ordering replacements for your scanner. Part name part number paper input tray 57-0107-000 adf pad 57-0109-000 roller assembly 57-0114-000 ac power cord 35-010...

  • Page 124: Appendix A Notices

    Documate 632 scanner user’s guide 119 appendix a notices it’s illegal in the usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations o...

  • Page 125: It’S Illegal In Canada

    120 documate 632 scanner user’s guide 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the c...

  • Page 126

    Documate 632 scanner user’s guide 121 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the queen’s printer for canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or design...

  • Page 127: Energy Star For The Usa

    122 documate 632 scanner user’s guide this equipment has been certified to comply with the limits for a class b computing device, pursuant to fcc rules. In order to maintain compliance with fcc regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or un...

  • Page 128

    Documate 632 scanner user’s guide 123 if your product is not part of the xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations. For recycling and disposal information, con...

  • Page 129

    124 documate 632 scanner user’s guide.

  • Page 130: Index

    Documate 632 scanner user’s guide 125 index a adf cleaning 103 adf pad assembly replace 106 advanced interface new profile 96 profile 96 advanced properties 101 advanced settings 53 advanced twain interface 84, 87 adjust settings 89 apply button 33 archive button 77 aspect ratio 55 autorotate image ...

  • Page 131

    Index 126 documate 632 scanner user’s guide image editors 48 image file 43 image file format 42 image size 93 improvements and settings 52 input size 93 installation 4 invert image 52 isis 17 isis interface 102 j jpg 42 jpg file size 43 k kofax vrs 17 l lamp timeout setting 81 led number 21, 22, 53 ...

  • Page 132

    Documate 632 scanner user’s guide 127 index ocr 67 status light 14, 15, 110 troubleshooting codes 113 sti event forwarding 48 storage and cd-r/w 48 storage properties 39 system requirements 3 t text editors 48 text file format 44 text formats 44 tiff 42 transfer to storage 77 troubleshooting 110 twa...

  • Page 133

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