1. DL manuals
  2. Xerox
  3. Scanner
  4. DocuMate 632
  5. User Manual

Xerox DocuMate 632 User Manual

Other manuals for DocuMate 632: User Manual, Brochure & Specs
Manual is about: Xerox Scanner User's Guide

Summary of DocuMate 632

  • Page 1

    Documate 632 user’s guide scanner.

  • Page 2

    Copyright © 2008 visioneer, inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. Xerox ® is a trademark of xerox corporation in the united states and/or other countries and is used under license. Documate ® is a reg...

  • Page 3: Table of Contents

    Xerox scanner user’s guide ii table of contents table of contents welcome what’s in the box (632) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 assemble the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 4: Notices

    Xerox scanner user’s guide iii table of contents clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

  • Page 5: Welcome

    Xerox scanner user’s guide 1 welcome the information in this guide will cover hardware and software features that may not be available for the scanner model you purchased. Please disregard any information that does not apply to your scanner. Some of the illustrations in this guide may not look exact...

  • Page 6

    Xerox scanner user’s guide 2 welcome assemble the scanner 1. Remove the tape and foam from the scanner and from the input tray. 2. Insert the pins on each side of the input tray into the holes on the scanner. 3. Lift the adf cover release to open the adf. Carefully remove any foam particles that may...

  • Page 7

    Xerox scanner user’s guide 3 welcome 4. Swing the input tray up until it snaps into place. 5. Plug the adf cable into the adf port on the back of the scanner. Make sure the cable is plugged in securely. The adf will not work if the cable is loose or not plugged in. 6. Push the locking tab down to th...

  • Page 8: Installation

    Xerox scanner user’s guide 4 installation please make sure of the following before you begin installation: • if your computer has antivirus or antispyware software running, you may see messages during installation asking you to allow the installation to proceed. Although the messages will differ bas...

  • Page 9

    Xerox scanner user’s guide 5 installation install the software 1. Start microsoft windows and make sure no other applications are running. 2. Insert the installation disc into your computer's dvd-rom drive. The disc automatically starts. 3. On the installation menu, select install products . Note: i...

  • Page 10

    Xerox scanner user’s guide 6 installation 4. Make sure the box for scanner driver is checked. 5. Click install now . The welcome to the one touch 4.0 setup wizard opens. 6. Click next . 7. On the xerox license agreement window, read the license agreement. If you accept the terms, select i agree then...

  • Page 11

    Xerox scanner user’s guide 7 installation 8. The next window lists the choices of the drivers that you can install for your scanner. 9. Select the option you want. Click next . • full install —this is the recommended installation. It installs the one touch 4.0 software which is the necessary softwar...

  • Page 12

    Xerox scanner user’s guide 8 installation 10. During installation you will see this window asking you to select one of the images for your color space setting. 11. Select the option that looks best to you and click next . 12. Stop when you see the “complete the installation by connecting your hardwa...

  • Page 13

    Xerox scanner user’s guide 9 installation connect the power supply 1. Plug the power supply into the power port on back of the scanner. 2. Plug the power cord into the power supply and into a wall outlet. Note: only use the power supply included with your scanner. Connecting any other type of power ...

  • Page 14

    Xerox scanner user’s guide 10 installation connect the usb cable and turn on the power your scanner connects to any available usb port. Check your computer’s manual for usb port locations. 1. Remove any protective tape from the usb cable. 2. Plug the usb cable into the usb port on the scanner then i...

  • Page 15

    Xerox scanner user’s guide 11 installation 5. Click ok . You can also click more to see a quick overview about accessing and navigating the one touch software. When you’re finished reading the additional information, click ok . 6. Click close on the installation complete window to close and exit the...

  • Page 16: View The User Guides

    Xerox scanner user’s guide 12 installation view the user guides 1. Return to the main menu window and click user guides . 2. The user guides window opens. 3. Click the links of the guides you want to view. The user guides are in adobe® pdf format. The scanner readme file is in html format and will o...

  • Page 17: Loading Documents to Scan

    Xerox scanner user’s guide 13 loading documents to scan from the automatic document feeder 1. Adjust the paper guides for the width of the documents being scanned. 2. Place the documents in the scanner face up with their tops pointing into the automatic document feeder (adf). Note: always remove any...

  • Page 18

    Xerox scanner user’s guide 14 from the flatbed glass 1. Remove any paper from the automatic document feeder (adf). The scanner automatically detects if paper is in the adf and will scan pages in it. You must remove these pages prior to scanning if you want to scan from the flatbed. 2. Lift the scann...

  • Page 19: Scanning From One Touch

    Xerox scanner user’s guide 15 scanning from one touch one touch is your main scanning interface for using the scanner. From one touch you can scan directly to folders on your computer or network drive. One touch also scans directly to any application on your computer that will open and process a sca...

  • Page 20

    Xerox scanner user’s guide 16 scanning from one touch scanning with the one touch button panel 1. Place a document in the scanner. 2. Click on the one touch icon to open the panel. 3. Click on one of the icons in the one touch button panel. 4. The scanner starts scanning and sends the image to the d...

  • Page 21

    Xerox scanner user’s guide 17 scanning from one touch configuring the one touch buttons when you installed the scanner, the software configured each one touch button with appropriate settings consisting of: a destination application , a scan configuration , and a file format . 1. Click the one touch...

  • Page 22

    Xerox scanner user’s guide 18 scanning from one touch creating a new scan configuration the scan configurations are where you select the scanning resolution, mode (color, black&white, or grayscale), and a number of other settings. To create a new configuration: 1. Scroll through the applications in ...

  • Page 23

    Xerox scanner user’s guide 19 scanning from one touch • grayscale to scan items such as documents containing drawings or black and white photographs. • color to scan color photographs and other color items. Color scans have the largest file size. Resolution —drag the slider to the right or left to a...

  • Page 24

    Xerox scanner user’s guide 20 scanning from one touch • autocrop to original —select this option to let the scanner automatically determine the size of the item being scanned. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. • reduce moiré pat...

  • Page 25

    Xerox scanner user’s guide 21 scanning from one touch • double-feed detection —select this option to have the scanner detect when more than one page has fed through the scanner at a single time. • action —click on the arrow and select the action you want the scanner to take when a double feed has be...

  • Page 26

    Xerox scanner user’s guide 22 scanning from one touch selecting document and file format options the file format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of destination application selected for th...

  • Page 27

    Xerox scanner user’s guide 23 scanning from one touch image formats select an image file format for photos, artwork or other documents that you want to save as images. Bmp and tiff are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or...

  • Page 28

    Xerox scanner user’s guide 24 scanning from one touch to select a file type for the text format: 1. Select the destination application. 2. Right-click on the text format icon. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button current...

  • Page 29

    Xerox scanner user’s guide 25 scanning from one touch selecting one touch properties options the one touch options determine the types of destination applications available for a button, as well as additional options that apply to all of the scanning buttons. To select options: 1. Open the one touch...

  • Page 30: Scan and Burn to A Cd

    Xerox scanner user’s guide 26 scanning from one touch scan and burn to a cd if you have a cd burner attached to your computer, you can scan directly from your scanner onto a cd. This feature is available only on computers running windows xp or windows vista. 1. Open the one touch properties window. ...

  • Page 31

    Xerox scanner user’s guide 27 scanning from one touch transferring scanned documents to storage with the transfer to storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in...

  • Page 32

    Xerox scanner user’s guide 28 scanning from one touch scanning to multiple archive folders when scanning to the transfer to storage destination, you can scan them to multiple folders. For example, one folder might be for “business receipts,” a second folder might be for “personal receipts,” and a th...

  • Page 33

    Xerox scanner user’s guide 29 scanning from one touch 7. Click the storage options tab. This is where you set the different folder locations for the new configurations. 8. Click the browse button and select the folder you created for storing the scanned documents. 9. Click ok . The selected folder w...

  • Page 34

    Xerox scanner user’s guide 30 scanning from one touch 13. Now click the arrow buttons to select a scanner button for each new configuration. Click apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations...

  • Page 35: Scanning With Kofax Vrs

    Xerox scanner user’s guide 31 scanning from one touch scanning with kofax vrs some scanner models ship with a kofax® virtual rescan® (vrs™) module. This module utilizes the kofax vrs technology for improving scanned image quality in one-step scanning from one touch. For scanners that have a full ver...

  • Page 36

    Xerox scanner user’s guide 32 scanning from one touch checking the hardware and setting the lamp power saving 1. Right-click on the one touch icon and choose show hardware from the pop-up menu. 2. The hardware properties dialog box opens and shows information about your xerox scanner. 3. Click the p...

  • Page 37: Scanning From Twain

    Xerox scanner user’s guide 33 scanning from twain instead of scanning from one touch you can scan from any application that will access the twain driver. Applications that you can scan with the twain interface include adobe® acrobat®, adobe® photoshop®, nuance paperport, nuance omnipage, and so fort...

  • Page 38

    Xerox scanner user’s guide 34 scanning from twain from applications each twain-compliant software application has its own specific steps to open the twain interface, but the basic process is similar for most of them. 1. Open an application that is twain-compliant. 2. Use the application’s command th...

  • Page 39

    Xerox scanner user’s guide 35 scanning from twain 4. Choose a page size from the page size menu. 5. Click the scan button. 6. When you’re finished scanning items, click done to close the basic interface. 7. The scanned images will appear in paperport, or other twain application you’re using. • autoc...

  • Page 40

    Xerox scanner user’s guide 36 scanning from twain scanning from the twain advanced interface the advanced interface has a wide range of image adjustments for scanning. 1. Open the twain interface. If the basic interface opens, click the advanced interface button. 2. From the scan type menu, choose t...

  • Page 41

    Xerox scanner user’s guide 37 scanning from twain 6. The scanned images will appear in paperport, or other twain application you’re using. Adjusting the image with the advanced interface you can adjust the scan settings on the advanced interface to produce the best possible image for the documents y...

  • Page 42

    Xerox scanner user’s guide 38 scanning from twain adjusting the resolution resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher dpi settings also tak...

  • Page 43

    Xerox scanner user’s guide 39 scanning from twain adjusting the brightness and contrast sometimes an item is scanned with the brightness and contrast set to be too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Contrast is only...

  • Page 44

    Xerox scanner user’s guide 40 scanning from twain adjusting gamma, saturation, and color hue if you’re using the color configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and hue is the ...

  • Page 45

    Xerox scanner user’s guide 41 scanning from twain adjusting input size you can select from a list of standard scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focus on one section, you can click and drag a selec...

  • Page 46

    Xerox scanner user’s guide 42 scanning from twain this example shows a manually selected area the ruler units the ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. Click the ruler units butt...

  • Page 47

    Xerox scanner user’s guide 43 scanning from twain creating a new advanced interface profile you can create and save advanced interface profiles. To create a new profile: 1. Select one of the preset profiles, for example custom. 2. Adjust the settings and click the save as button. 3. Type a name for ...

  • Page 48: Troubleshooting

    Xerox scanner user’s guide 44 troubleshooting in addition to the troubleshooting information contained in this section, please see the readme file on your installation disc. The readme file contains additional information that may help you diagnose problems with the scanner. Problem: the scanner won...

  • Page 49

    Xerox scanner user’s guide 45 troubleshooting status light troubleshooting a blue or green status light indicates the normal state of the scanner. Normal operation • blinking blue or green: indicates the scanner is waking up from power saving and preparing to scan. • steady blue or green: indicates ...

  • Page 50: Uninstalling Your Scanner

    Xerox scanner user’s guide 46 troubleshooting uninstalling your scanner to uninstall our xerox scanner, remove the one touch software, and any other scanning software provided with the scanner. Uninstalling the scanner and one touch software 1. On the windows taskbar, click start , point to settings...

  • Page 51: Maintenance

    Xerox scanner user’s guide 47 maintenance this section contains information about maintenance, scanner specifications, and spare parts. Clearing paper jams if your scanner stops scanning due to a paper jam in the automatic document feeder, a warning dialog box opens after a few moments. To clear a p...

  • Page 52: Care and Maintenance

    Maintenance 48 xerox scanner user’s guide care and maintenance regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the automatic document feeder you may need to clean the adf feed mechanism if your documents do not feed easily into the adf, or several feed ...

  • Page 53

    Xerox scanner user’s guide 49 maintenance note: when cleaning the glass, make sure to clean the thin strip of glass next to the flatbed glass. This thin strip of glass is the area where the adf passes the paper across the glass. If lines appear on the images scanned from the adf, but not from the fl...

  • Page 54

    Maintenance 50 xerox scanner user’s guide 2. Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out. Reverse the procedure to replace the new pad into its slots..

  • Page 55

    Xerox scanner user’s guide 51 maintenance xerox documate 632 scanner specifications scanning resolution 600 dpi bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) maximum page size 8.5” x 14” (216 x 356 mm) minimum page size (adf) 4.5” x 5.5” (114 x 139 mm) scan method automatic ...

  • Page 56

    Maintenance 52 xerox scanner user’s guide xerox documate 632 scanner parts list please use the following part names and numbers when ordering replacements for your scanner. Part name part number paper input tray 57-0107-000 adf pad 57-0109-000 roller assembly 57-0114-000 ac power cord 35-0103-000 (u...

  • Page 57: Appendix A Notices

    Xerox scanner user’s guide 53 appendix a notices section 1: safety introduction notices and safety please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your xerox product and supplies have be...

  • Page 58

    Xerox scanner user’s guide 54 section 3: operational safety information your xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the contin...

  • Page 59

    Xerox scanner user’s guide 55 section 4: electrical information warning - electrical safety information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, plea...

  • Page 60

    Xerox scanner user’s guide 56 section 5: emergency power off if any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s) . Contact an authorized xerox service representative to correct the problem: • the equipment emits u...

  • Page 61

    Xerox scanner user’s guide 57 section 8: regulatory information certifications in europe the ce mark applied to this product, symbolizes xerox’s declaration of conformity with the following applicable european union directives, as of the dates indicated: a full declaration of conformity, defining th...

  • Page 62

    Xerox scanner user’s guide 58 perchlorate material - this product may contain one or more perchlorate- containing devices, such as batteries. Special handling may apply, please see: http://www.Dtsc.Ca.Gov/hazardouswaste/perchlorate/ . European union rohs and weee compliance this product is compliant...

  • Page 63: Section 10: Illegal Copies

    Xerox scanner user’s guide 59 section 10: illegal copies usa congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or securities of the ...

  • Page 64

    Xerox scanner user’s guide 60 7. Immigration papers. 8. Draft registration cards. 9. Selective service induction papers that bear any of the following registrant’s information: exception: u. S. Army and navy discharge certificates may be photographed. 10. Badges, identification cards, passes, or ins...

  • Page 65

    Xerox scanner user’s guide 61 the above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other countries copying certain documents may be illegal in your country....

  • Page 66: Index

    Xerox scanner user’s guide 62 index a adf cleaning 48 adf pad assembly replace 49 advanced interface 36 adjust settings 37 new profile 43 profile 43 advanced settings tab 21 applications adobe® reader® 12 archive button 27 autocrop to original 20 b basic interface 34 bit depth 51 black&white 18, 36 ...

  • Page 67

    Index 63 xerox scanner user’s guide detail view 16 hardware view 16 ocr 24 one touch icon 16, 17 one touch properties window 17 options 25 p page format options 22 page settings tab 19 paper clips 13 paper jam 47 pdf file size 23 power saving 32 preview button 35, 37 r resolution 19, 38 ruler units ...

  • Page 68

    Vc-000