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Canon Color imageCLASS MF8280Cw User Manual

Other manuals for Color imageCLASS MF8280Cw: Basic Operation Manual, Settings Manual, Getting Started Manual

Summary of Color imageCLASS MF8280Cw

  • Page 1

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  • Page 2

    Important safety instructions 9 installation 10 power supply 12 handling 13 maintenance and inspections 15 consumables 16 setting up the machine 18 checking supplied accessories 20 removing packing materials 23 preparing toner cartridges 26 loading paper 28 installing the handset (optional) (mf8580c...

  • Page 3

    Registering destinations for favorites 100 registering multiple destinations for group dial 102 adjusting the volume 104 entering sleep mode 105 setting auto shutdown time (mf8540cdn / mf8230cn only) 107 copying 108 basic copy operations 109 selecting copy paper 111 canceling copies 112 various copy...

  • Page 4

    Sending pc faxes 173 attaching cover sheets to pc faxes 175 using address book 178 registering destinations 179 using registered destinations 182 importing/exporting address book data 184 using the machine as a printer 189 printing from a computer 190 printing a document 191 canceling prints 193 che...

  • Page 5

    Configuring scan settings in simple mode 271 configuring scan settings in advanced mode 273 convenient scanning with a machine-based operation 284 scanning documents directly to usb memory 285 sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) 288 saving ...

  • Page 6

    Configuring the machine for scanning to shared folders 365 setting a shared folder as a save location 366 configuring the machine for your network environment 370 configuring ethernet settings 371 changing the maximum transmission unit 373 setting a wait time for connecting to a network 374 configur...

  • Page 7

    Saving/loading address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) 465 saving/loading settings 468 registering address book from remote ui (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) 472 setting menu list 474 network settings 475 preferences 482 timer settings 487 common setting...

  • Page 8

    Rx result report (mf8580cdw / mf8550cdn / mf8280cw only) 610 department id management report 611 address book list (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) 612 user data list/system manager data list 613 ipsec policy list 614 pcl font list (mf8580cdw / mf8550cdn / mf8540cdn only) 615 view...

  • Page 9

    0alj-000 important safety instructions the content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations...

  • Page 10

    0alj-001 installation to use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location. Do not install in a location that may result in a fire or electrical shock a location where the ventilation slots are blocked (too close to w...

  • Page 11

    This machine generates a slight amount of ozone, etc. During normal use. Although sensitivity to ozone, etc. May vary, this amount is not harmful. Ozone, etc. May be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room wh...

  • Page 12

    0alj-002 power supply this machine is compatible with voltages of 220 to 240 v, and electrical frequency of 50/60 hz. Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock. Do not use power cords other than the one provided, ...

  • Page 13

    0alj-003 handling immediately unplug the power plug from the ac power outlet and contact an authorized canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock. Do not disassemble or modify th...

  • Page 14

    This machine is classified as a class 1 laser product under iec 60825-1: 2007, en60825-1: 2007. The laser beam can be harmful to the human body. The laser beam is confined in the laser scanner unit by a cover, so there is no danger of the laser beam escaping during normal machine operation. Read the...

  • Page 15

    0alj-004 maintenance and inspections clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see troubleshooting. If the problem cannot be resolved or you feel the machine requi...

  • Page 16

    0alj-005 consumables do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire. If you accidentally spill or scatter toner, carefully wipe up the loose ton...

  • Page 17

    Store in the following environment to ensure safe and satisfactory use. Storage temperature range: 0 to 35°c storage humidity range: 35 to 85% rh (relative humidity/no condensation) store without opening until the toner cartridge is to be used. When removing the toner cartridge from this machine for...

  • Page 18

    0alj-006 setting up the machine follow steps 1 to 9 described below to set up the machine. For more information about a particular step, click on the link to go to the corresponding section. Step 1 checking supplied accessories step 2 removing packing materials step 3 preparing toner cartridges step...

  • Page 19

    Step 9 configuring initial settings for fax functions (mf8580cdw / mf8550cdn / mf8280cw only) 㻝㻥㻌㻛㻌㻢㻣㻢.

  • Page 20

    0alj-007 checking supplied accessories if an item is missing or damaged, contact our canon authorized service facilities or the canon customer care center. The machine toner cartridge(s) power cord getting started shortcut key label mf8580cdw / mf8550cdn / mf8540cdn only user software cd-rom multi-l...

  • Page 21

    User software cd-rom multi-lingual user manual cd note the included items may vary depending on your country or region. The machine does not come with a usb cable, lan cable, or router. Have them ready as necessary. Make sure that the usb cable you use has the following mark. Supplied toner cartridg...

  • Page 22

    About the user software cd-rom manuals included with the machine continue to removing packing materials the user software cd-rom includes various drivers, tools and other useful software. Install the items as necessary. Mf drivers includes the printer drivers, fax driver (mf8580cdw / mf8550cdn / mf8...

  • Page 23

    0alj-008 removing packing materials read the precautions in installation and handling, and then carry the machine to the installation site and remove all of the orange tape and packing materials. The shape and location of the packing materials described here may differ from those used for your machi...

  • Page 24

    Mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn fully open the rear cover. Mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn remove the tape and packing materials. Mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn 3 4 㻞㻠㻌㻛㻌㻢㻣㻢.

  • Page 25

    Close the rear cover. Open the feeder. Remove the tape and packing materials. Gently close the feeder. Note make sure that all the packing materials have been removed from the machine. Mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn continue to preparing toner cartridges 5 6 7 8 » 㻞㻡㻌㻛㻌㻢㻣㻢.

  • Page 26

    0alj-009 preparing toner cartridges the machine comes with toner cartridges installed at the time of purchase. You must remove the sealing tape from the cartridges to use the machine. Read the precautions in maintenance and inspections and consumables before preparing the toner cartridges. Open the ...

  • Page 27

    Note make sure that all four strips of sealing tape have been removed from the machine. Continue to loading paper » 㻞㻣㻌㻛㻌㻢㻣㻢.

  • Page 28

    0alj-00a loading paper this section describes how to load a4 size paper into the paper drawer. Read the precautions in maintenance and inspections before loading paper. Important when loading paper other than a4 size paper the initial setting screen is displayed the first time you turn on the machin...

  • Page 29

    Align the paper guides against the edges of the paper. Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper. Important: align the paper guides securely against the edges of the paper paper guides that are too loose or too tight...

  • Page 30

    0alj-00c installing the handset (optional) (mf8580cdw / mf8550cdn / mf8280cw only) install the optional handset on the machine. Have all of the included parts ready before you start installing. Remove the two covers. Insert the plugs with pins into the holes on the handset cradle. Note: do not fully...

  • Page 31

    Connect the modular handset cable to the handset jack. Attach the four handset cable clamps. Run the handset cable through the clamps and close them. Continue to connecting the power cord 6 7 8 » 㻟㻝㻌㻛㻌㻢㻣㻢.

  • Page 32

    0alj-00e connecting the power cord connect the power cord to the machine. Read the precautions in power supply before connecting the power cord. Note do not connect the usb cable yet. Wait until you install the software to connect the usb cable. Make sure that the machine is turned off. Plug the fem...

  • Page 33

    0alj-00f turning on the power and configuring initial settings turn on the machine, and follow the on-screen instructions to configure the initial settings. Turn on the machine. Use / to select the display language, and press . Use / to select your country or region, and press . Read the reminder me...

  • Page 34

    Use / to select whether or not to perform color correction, and press . When color correction is performed, you can make copies and prints that more closely reproduce the colors and density of the original document. The time it takes to apply color correction is approximately 2 to 4 minutes. Color c...

  • Page 35

    Confirm that one of the screens shown here is displayed. If you want to connect the machine to a computer, continue to connecting to a computer if you do not want to connect the machine to a computer and are using mf8540cdn / mf8230cn, the initial settings are complete. If you are using mf8580cdw / ...

  • Page 36

    0alj-00h connecting to a computer when connecting the machine to a computer, you can select whether to connect via wireless lan, wired lan, or usb. Select the connection method that best suits your environment and devices. A lan cable is not required because wireless communications (radio waves) are...

  • Page 37

    If the screen shown below is displayed, proceed to connecting via usb. Note the machine does not come with a lan cable or router. Have them ready as necessary. If you are not sure whether the router you are using supports wireless lan or wired lan, see the instruction manual provided with the router...

  • Page 38

    0alj-00j connecting via wireless lan (mf8580cdw / mf8280cw only) the machine and computer are connected via a wireless lan router. A lan cable is not required because wireless communications (radio waves) are used to connect the machine and the router. Note the machine does not come with a wireless ...

  • Page 39

    Install the software. Install the mf drivers, mf toolbox, and the other included software. For more information, see mf driver installation guide. After installing the software, continue to configuring initial settings for fax functions (mf8580cdw / mf8550cdn / mf8280cw only) note: if the remote ui ...

  • Page 40

    0alj-00k connecting via wired lan the machine and computer are connected via a wired lan router. Use a lan cable to connect the machine to the router. Note the machine does not come with a lan cable or router. Have them ready as necessary. Use a category 5 or higher twisted pair cable for the lan. M...

  • Page 41

    Install the software. Install the mf drivers, mf toolbox, and the other included software. For more information, see mf driver installation guide. If you are using mf8580cdw / mf8550cdn / mf8280cw, continue to configuring initial settings for fax functions (mf8580cdw / mf8550cdn / mf8280cw only) aft...

  • Page 42

    0alj-00l connecting via usb install the software, and then use a usb cable to connect the machine to the computer. The machine does not come with a usb cable. Have a cable ready as necessary. Install the software. Install the mf drivers, mf toolbox, and the other included software. For more informat...

  • Page 43

    0alj-00r configuring initial settings for fax functions (mf8580cdw / mf8550cdn / mf8280cw only) follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. F...

  • Page 44

    0alj-00s deciding which fax receive mode to use before configuring the fax settings, determine which receive mode best suits your intended use. Intended use receive mode use fax only/never use telephone this setting is for when you want to use the machine exclusively for receiving faxes, and you do ...

  • Page 45

    0alj-00u registering the fax number and unit name register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. Press . Use / to select , and press . Note: if you select , the receive mode is set to . Later, when you want to configu...

  • Page 46

    Continue to selecting the receive mode links sending faxes » 㻠㻢㻌㻛㻌㻢㻣㻢.

  • Page 47

    0alj-00w selecting the receive mode select the receive mode that suits your intended use beforehand ( deciding which fax receive mode to use). Note if you previously selected on the fax setup screen ( registering the fax number and unit name), press to display the fax setup screen. Press . The scree...

  • Page 48

    Links receiving faxes 㻠㻤㻌㻛㻌㻢㻣㻢.

  • Page 49

    0alj-00x connecting the telephone line connect the telephone line to the machine. Note if you previously selected on the fax setup screen ( registering the fax number and unit name), press to display the fax setup screen. Press . One of the screens shown here is displayed after the receive mode has ...

  • Page 50

    Note: if you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually. Press after the telephone line has been connected. Use / to select , and press . Press . Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on....

  • Page 51

    0alj-00y basic operations this chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine. Parts and their functions this section describes the exterior and interior parts of the...

  • Page 52

    Registering in the address book this section describes how to register destinations for sending faxes or scanned documents. Registering in the address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) adjusting the volume this section describes how to adjust the volume of various machine soun...

  • Page 53

    0alj-010 parts and their functions this section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartr...

  • Page 54

    0alj-011 front side mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn feeder automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing documents operation panel the operation panel consists of key...

  • Page 55

    Printed paper is output to the output tray. Manual feed transport guide lower the manual feed transport guide when paper is jammed in the manual feed slot to remove the jammed paper. Clearing jams platen glass place documents to scan on the platen glass. Also, use the platen glass to place thick or ...

  • Page 56

    0alj-012 back side mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn handset jack (mf8580cdw / mf8550cdn / mf8280cw only) connect the optional handset. Installing the handset (optional) (mf8580cdw / mf8550cdn / mf8280cw only) usb port connect a usb cable when connecting the machine and a compute...

  • Page 57

    0alj-013 interior mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn toner cartridge tray install the toner cartridges. Load the y (yellow), m (magenta), c (cyan), and k (black) toner cartridges in the slots from the rear to the front respectively. How to replace toner cartridges links replacing ...

  • Page 58

    0alj-014 manual feed slot mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn paper guides adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Paper tray (mf8580cdw / mf8550cdn / mf8540cdn only) pull out the paper tray when loadin...

  • Page 59

    0alj-015 paper drawer mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn paper guides adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release th...

  • Page 60

    0alj-016 operation panel note the operation panel shown above is for the mf8580cdw. The available keys or functions vary depending on the model. Function selection keys press to activate the copy, fax, scan, or usb print functions. The fax function is available only on the mf8580cdw / mf8550cdn / mf...

  • Page 61

    When specifying settings, press to proceed to the next screen. When entering text, press to move the cursor to the right. Press to increase the sound volume or a setting value such as density for scanning, copying, etc. [ ] key when specifying settings, press to select the item below the currently s...

  • Page 62

    Press to scan or copy documents in color. In addition, if you press this key when you start printing images from a usb memory device, printouts are printed in color. [start] (b&w) key press to scan or copy documents in black and white. In addition, if you press this key when you start printing image...

  • Page 63

    0alj-017 shortcut keys shortcut keys located on the right side of the operation panel enable you to perform the operations with greater ease and efficiency. By using the shortcut keys, you can save scanned images to a computer or reduce the amount of paper you consume when you make copies. [scan > p...

  • Page 64

    0alj-018 display the display shows the screens for copying, scanning, and other functions, as well as the screens for specifying settings for these functions. You can also check information such as error messages and communication status on the display. Main screen when you press , , , or , the main...

  • Page 65

    Setting menu list screen when you press (report), the screen is displayed. From this screen, you can print reports such as the sending and receiving results for faxes, or the address book list. You can also specify whether to print reports automatically. Printing reports and lists screen when you pr...

  • Page 66

    Displays the network settings such as the ip address of the machine and status such as the condition of wireless lan communications. Viewing network settings when a message is displayed messages are displayed at the top of the screen in situations such as when paper runs out or the toner level is lo...

  • Page 67

    0alj-019 logging on to the machine when department id management is enabled, you must log on before you can use the machine. When the logon screen is displayed, follow the procedure below to enter the department id and pin. The logon process may also be required for the system manager id. Enter an i...

  • Page 68

    0alj-01a placing documents place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of document...

  • Page 69

    Place the document face down on the platen glass. Align the corner of the document with the top-left corner of the platen glass. Note: to scan transparent documents (for example, tracing paper or transparencies), cover them with plain white paper. Gently close the feeder. The machine is ready to sca...

  • Page 70

    Align the document guides against the edges of the document. Slide the document guides inward until they are aligned securely against the edges of the document. The machine is ready to scan the document. Important: align the document guides securely against the edges of the document document guides ...

  • Page 71

    0alj-01c loading paper you can load the paper into the paper drawer or manual feed slot. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the manual feed slot when you temporarily use size or type of paper that is not loaded ...

  • Page 72

    Paper type paper weight on the machine plain paper 60 to 74 g/m² 70 to 84 g/m² 75 to 90 g/m² recycled paper 60 to 74 g/m² color paper 60 to 74 g/m² heavy paper 85 to 120 g/m² 121 to 163 g/m² envelope coated paper 100 to 110 g/m² 111 to 130 g/m² 131 to 160 g/m² 161 to 220 g/m² transparency label inde...

  • Page 73

    Note when printing on paper that has absorbed moisture steam may emit from the paper output area, or water droplets may form on the back side of the operation panel or around the paper output area. There is nothing unusual about any of these occurrences, which occur when the heat generated from fixi...

  • Page 74

    0alj-01e loading paper in the paper drawer load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the manual feed slot. Loading paper in the manual feed slot important make sure to load paper in portrait orie...

  • Page 75

    Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer. Fan the paper stack well, and tap it on a flat surface to align the edges. Important: do not exceed the load limit line when loading paper make sure that the paper stack does not exceed the load ...

  • Page 76

    Paper 㻣㻢㻌㻛㻌㻢㻣㻢.

  • Page 77

    0alj-01f loading paper in the manual feed slot when you want to print on paper that is not loaded in the paper drawer, load the paper in the manual feed slot. Load the paper that you usually use in the paper drawer. Loading paper in the paper drawer for the mf8580cdw / mf8550cdn / mf8540cdn for the ...

  • Page 78

    Insert the paper into the manual feed slot until the paper stops. Load the paper in portrait orientation (with the short edge toward the machine), with the print side face up. Paper cannot be loaded in landscape orientation. Fan the paper stack well, and tap it on a flat surface to align the edges. ...

  • Page 79

    Insert the paper and align the paper guides against the width of the paper. Load the paper in portrait orientation (with the short edge toward the feed slot), with the print side face up. Paper cannot be loaded in landscape orientation. Insert the paper 10 to 20 mm into the manual feed slot, and the...

  • Page 80

    0alj-01h loading envelopes make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Before loading envelopes in the paper drawer in the manual feed slot note this section describes how to load envelopes in the orie...

  • Page 81

    Load the envelopes monarch (mf8280cw / mf8230cn only), com10, dl, or iso-c5 in portrait orientation (with the long edges on either side), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. Note monarch size envelopes cannot be loaded in the paper drawer ...

  • Page 82

    0alj-01j loading preprinted paper when you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-sided printouts on paper with logos maki...

  • Page 83

    Printing on paper with logos in landscape orientation note the setting (mf8580cdw / mf8550cdn / mf8540cdn only) when you print on preprinted paper, you need to change the facing of the paper to load each time you perform 1-sided and 2- sided printing. However, if is set to , the facing that you use ...

  • Page 84

    0alj-01k specifying paper size and type you must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Important if the setting does not match the size and type of...

  • Page 85

    0alj-01l specifying paper size and type in the paper drawer press (select paper/settings). If the screen shown below is displayed, use / to select , and press . Select or , and press . Is displayed only when the optional paper drawer (drawer 2) is installed (mf8580cdw / mf8550cdn / mf8540cdn only). ...

  • Page 86

    0alj-01r specifying paper size and type in the manual feed slot the screen shown here is displayed when paper is loaded in the manual feed slot. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. Note if the screen shown above is not displayed whe...

  • Page 87

    Select the paper type, and press . Links loading paper in the manual feed slot paper 2 㻤㻣㻌㻛㻌㻢㻣㻢.

  • Page 88

    0alj-01s registering default paper settings for the manual feed slot you can register default paper settings for the manual feed slot. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the manual feed slot. Note after t...

  • Page 89

    Select the paper type, and press . Links loading paper in the manual feed slot paper select , and press . Input the length of the side using / or the numeric keys, and press . 3 specify the length of the (longer) side. Select , and press . Input the length of the side, and press . 4 press . 5 㻤㻥㻌㻛㻌㻢...

  • Page 90

    0alj-01u registering a custom paper size you can register up to three frequently used custom paper sizes. Press (select paper/settings). If the screen shown below is displayed, use / to select , and press . Select , and press . Select , and press . If paper sizes to have already been registered, eit...

  • Page 91

    1 specify the length of the (shorter) side. Select , and press . Input the length of the side using / or the numeric keys, and press . 2 specify the length of the (longer) side. Select , and press . Input the length of the side, and press . 3 press . Select the paper type, and press . Selecting a re...

  • Page 92

    Note: the registered paper sizes are displayed when you set the default paper settings for the manual feed slot. From the screen, you can select one of the displayed sizes as the default paper size for the manual feed slot. Registering default paper settings for the manual feed slot links loading pa...

  • Page 93

    0alj-01w using the operation panel use the keys shown below to specify settings and adjust values. Using / scrolling the screen the scroll bar is displayed on the right side of the screen when not all of the information fits on one screen. If the scroll bar is displayed, use / to scroll up or down. ...

  • Page 94

    Using press to apply a setting. Using the multi-function keys (left/right) items may appear at the bottom of the screen, such as and shown on the screen below. Press the corresponding multi-function key (left/right) to select one of these items. Note: reference to multi-function keys in the manual t...

  • Page 95

    0alj-01x entering text this section describes how to enter text and numbers. Switching the type of text press to switch the type of text that is entered. The currently selected type of text is indicated by the "a", "a", or "12" displayed above and to the right of the text input field. Note: you can ...

  • Page 96

    1 press (or ) repeatedly until is selected. 2 press repeatedly until the letter "c" is selected. 3 press (or ) repeatedly until is selected. 4 press repeatedly until the letter "a" is selected. 5 press repeatedly until the letter "n" is selected. 6 press repeatedly until the letter "o" is selected. ...

  • Page 97

    0alj-01y registering in the address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can register frequently used destinations in the address book and easily select them when needed. You can register up to 200 destinations in the address book. Destinations can be searched alphabetically,...

  • Page 98

    0alj-021 registering destinations in the address book destinations can be edited or deleted after they have been registered. You can register up to 200 destinations in the address book. Press or . Press . Press . If a screen appears prompting you to enter a pin, enter the correct pin using the numer...

  • Page 99

    Press or . Press . Use / to select the tab containing the destination you want to edit. Use / to select the destination you want to edit, and press . Press . If a screen appears prompting you to enter a pin, enter the correct pin using the numeric keys, and press . Setting a pin for address book sel...

  • Page 100

    0alj-020 registering destinations for favorites you can register frequently used destinations as favorites in the address book. Destinations can be edited or deleted after they have been registered. You can register up to 19 destinations in favorites. Note three-digit numbers are not assigned to fav...

  • Page 101

    Editing the content of registered destinations in favorites after registering destinations, you can change the content of destinations such as numbers, names, and types. Press or . Press . Use / to select >. Use / to select the destination you want to edit, and press . Press . If a screen appears pr...

  • Page 102

    0alj-022 registering multiple destinations for group dial multiple destinations can be combined into groups. After a group is registered, you can add or delete destinations. Press or . Press . Press . If a screen appears prompting you to enter a pin, enter the correct pin using the numeric keys, and...

  • Page 103

    Editing the content of registered groups after registering destinations, you can change the content of groups such as names, destinations, and coded dial numbers. Press or . Press . Use / to select >. Use / to select the destination you want to edit, and press . Press . If a screen appears prompting...

  • Page 104

    0alj-023 adjusting the volume the machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. Press . Use / to select , and press . Select , and press . Select a setting, an...

  • Page 105

    0alj-024 entering sleep mode the sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation...

  • Page 106

    The hook. 㻝㻜㻢㻌㻛㻌㻢㻣㻢.

  • Page 107

    0alj-025 setting auto shutdown time (mf8540cdn / mf8230cn only) by enabling this setting, you can set the machine to automatically shut down. The machine automatically turns off after the specified period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption ...

  • Page 108

    0alj-026 copying this chapter describes basic copy operations and various other useful functions, such as 2-sided copying and copying both sides of an id card onto one page. Using basic operations basic copy operations canceling copies selecting copy paper using copy settings to suit your needs enla...

  • Page 109

    0alj-027 basic copy operations place the document(s). Placing documents press . Enter the number of copies using the numeric keys. Enter a quantity from 1 to 99. Press to cancel the entered quantity. Specify the copy settings as necessary. Use / to select the settings. Various copy settings press . ...

  • Page 110

    Note: when the or message is shown in the display. When an error message appears you can check the copy history, such as when or how many copies have been made. Press (status monitor) job> select the copy document you want to check . Important when copying documents with text or images that extend t...

  • Page 111

    0alj-028 selecting copy paper specify the paper source that contains the paper to use for printing out copies. Note you must first specify the size and type of paper that is loaded in the paper source. Specifying paper size and type loading paper select the paper source ( , , ) mf8580cdw / mf8550cdn...

  • Page 112

    0alj-029 canceling copies if you want to cancel copying immediately after pressing , select on the screen or press on the operation panel. You can also cancel copying after checking the copy status. Press on the screen that is displayed while copying press to cancel if the screen displays a list of ...

  • Page 113

    Links basic copy operations 㻝㻝㻟㻌㻛㻌㻢㻣㻢.

  • Page 114

    0alj-02a various copy settings a variety of settings are available to suit your needs, such as when you want to save paper or make your documents easier to read. Enlarging or reducing selecting document type adjusting density adjusting color balance adjusting sharpness 2-sided copying (mf8580cdw / m...

  • Page 115

    0alj-02c enlarging or reducing you can enlarge or reduce copies by using a preset copy ratio such as a4>, or by setting a custom copy ratio in increments of 1%. Select the copy ratio use / or the numeric keys to enter the copy ratio, and press . You can set any copy ratio from 25% to 400% in 1% incr...

  • Page 116

    0alj-02e selecting document type you can select the optical image quality for the copy depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. Select the document type suitable when copying documents that contain both text and photos, or doc...

  • Page 117

    0alj-02f adjusting density you can adjust the density of the copy if the text or images in a document are too light or dark. You can also adjust the background to remove the background color when document pages are lightly colored or yellowing. Note adjust both the density and background when copyin...

  • Page 118

    Links basic copy operations adjusting color balance adjusting sharpness 㻝㻝㻤㻌㻛㻌㻢㻣㻢.

  • Page 119

    0alj-02h adjusting color balance adjust the levels of yellow, magenta, cyan, or black. Select the color adjust the color level makes the selected color lighter. Makes the selected color darker. Example: if you want to make a copy with colors that more closely match the original example: if you want ...

  • Page 120

    0alj-02j adjusting sharpness you can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness decreases the sharpness, resulting in a softer image. Example: if you want...

  • Page 121

    0alj-02l 2-sided copying (mf8580cdw / mf8550cdn / mf8540cdn only) you can copy two pages of a document on both sides of the paper. You can also copy a two-sided document on both sides of the paper, or on two separate pages. Note may not be available with some sizes and types of paper. Paper is not a...

  • Page 122

    2-sided->2-sided 2-sided->1-sided links basic copy operations copying multiple documents onto one sheet (2 on 1/4 on 1) using the [paper save copy] key if you want to create copies with a different binding type than the original select the original orientation select the original binding type select...

  • Page 123

    0alj-02r copying multiple documents onto one sheet (2 on 1/4 on 1) you can copy two or four documents onto a single sheet at a reduced size. This decreases the number of pages, enabling you to save paper. Note using / reduces the copy ratio automatically (the copy ratio is displayed on the screen). ...

  • Page 124

    0alj-02k using the [paper save copy] key you can use / to copy multiple documents onto a single sheet, and to copy the document onto both sides of a page. Using , which combines these functions, makes it easier to save paper than when using the functions separately. Note the 2-sided settings may not...

  • Page 125

    0alj-02s copying both sides of an id card onto one page you can use to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or id card. Note is available with a4/letter size paper or larger. Is automatically set to . Is not ava...

  • Page 126

    0alj-02u erasing dark borders and frame lines (erase frame) when copying documents that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. Frame> enables you to erase these frame lin...

  • Page 127

    0alj-02w collating copies by page when preparing multiple copies of multi-page documents, set to to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. The copies are grouped by page and not collated. For example, if you are making ...

  • Page 128

    0alj-02x configuring copy settings to your needs the default settings are the settings that are displayed whenever you turn on the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you ...

  • Page 129

    0alj-02y changing default settings the default settings are the settings that are displayed whenever you turn on the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every ...

  • Page 130

    0alj-030 registering frequently used copy settings you can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is needed, you can eliminate the need to configure the same settings every time you make copies, such as if you f...

  • Page 131

    0alj-031 faxing this chapter describes basic fax operations and various other useful functions to suit your needs, such as pc fax to send documents directly from computers, address book to specify destinations easily, and forwarding to receive faxes even when you are out of the office. Note fax func...

  • Page 132

    Making a call before sending faxes (manual sending) sending faxes to multiple destinations simultaneously (sequential broadcast) storing received faxes into memory (memory reception) forwarding received faxes receiving fax information services sending faxes directly from your computer sending faxes ...

  • Page 133

    0alj-032 sending faxes note you need to complete some procedures before using fax functions. Configuring initial settings for fax functions (mf8580cdw / mf8550cdn / mf8280cw only) place the document(s). Placing documents press . Enter the destination using the numeric keys, and press . If your machi...

  • Page 134

    Specify the scanning settings as necessary. Use / to select the settings. Various fax settings press (b&w) to start sending. Scanning starts. If you want to cancel sending, press . When placing documents in the feeder in step 1 when scanning is complete, the faxes are sent. When placing documents on...

  • Page 135

    Tips if you always want to send faxes with the same settings: changing default settings if you want to sound an alarm when the handset is off the hook: off-hook alarm if you want to check the dial tone before sending to avoid sending to wrong destinations: check dial tone before sending links cancel...

  • Page 136

    0alj-033 canceling sending faxes if you want to cancel sending faxes immediately after pressing (b&w), press on the operation panel. You can also cancel sending faxes after checking the fax status. Press to cancel if the screen displays a list of documents when is pressed documents have been scanned...

  • Page 137

    0alj-034 various fax settings a variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting resolution adjusting density adjusting sharpness scanning 2-sided documents (mf8580cdw / mf8550cdn / mf8540cdn only) 㻝㻟㻣㻌㻛㻌...

  • Page 138

    0alj-035 adjusting resolution you can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Select the resolution suitable for documents that contain text only. Suitable for documents that contain fine tex...

  • Page 139

    0alj-036 adjusting density you can adjust the density of the fax if the text or images in a document are too light or dark. Adjust the density decreases the density. Increases the density. Links sending faxes adjusting sharpness 㻝㻟㻥㻌㻛㻌㻢㻣㻢.

  • Page 140

    0alj-037 adjusting sharpness you can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness decreases the sharpness, resulting in a softer image. Example: if ...

  • Page 141

    0alj-038 scanning 2-sided documents (mf8580cdw / mf8550cdn / mf8540cdn only) the machine can automatically scan the front and back sides of documents in the feeder. Important place the documents in the feeder; the machine cannot scan both sides of documents automatically when the documents are place...

  • Page 142

    0alj-039 specifying destinations for faxes you can specify destinations by selecting them from the address book, as well as by using the numeric keys. To use the address book, you need to register destinations in the address book beforehand. You can also specify previously used destinations. If your...

  • Page 143

    0alj-03a specifying with numeric keys (fax) use the numeric keys on the operation panel to specify destinations. Important when is set to , you cannot use the numeric keys to specify destinations. Limiting available destinations press . Enter the destination using the numeric keys, and press . If yo...

  • Page 144

    Links sending faxes sending faxes to multiple destinations simultaneously (sequential broadcast) note if you want to easily and quickly delete destinations without displaying a list of destinations before selecting in step 1, you can press / to toggle the destinations you specified. Display a destin...

  • Page 145

    0alj-03c specifying from address book (fax) the address book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. You can also directly specify a destination by entering a three-digit number (coded dia...

  • Page 146

    Note: if you want to specify multiple destinations repeat steps 2 to 4. Up to 200 destinations can be specified. To specify any additional destinations with the numeric keys, use / to select on the screen, and press . To delete destinations if you specified multiple destinations, you can delete dest...

  • Page 147

    You can also use / to select on the screen, and press . Use the numeric keys to enter a three-digit number (001 to 181). If you enter the wrong characters, press . (press to delete each character one by one; press and hold to delete all the input characters at once.) note: if a confirmation screen a...

  • Page 148

    Links sending faxes sending faxes to multiple destinations simultaneously (sequential broadcast) 㻝㻠㻤㻌㻛㻌㻢㻣㻢.

  • Page 149

    0alj-03e specifying previously used destinations (fax) you can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. Impor...

  • Page 150

    0alj-03f specifying destinations in an ldap server (fax) if your office has an ldap server installed, you can use the destinations registered in the server. To specify destinations, access an ldap server via the machine, and then search for a destination. Note you need to specify the settings for co...

  • Page 151

    Specify the search method, and press . Searches and displays the destinations that meet all the search criteria specified in steps 4 and 5. All destinations meeting any of the search criteria specified in steps 4 and 5 are displayed as search results. Press . The destinations meeting your search cri...

  • Page 152

    Links sending faxes sending faxes to multiple destinations simultaneously (sequential broadcast) 3 press , select , and press . Note if you want to easily and quickly delete destinations without displaying a list of destinations before selecting in step 1, you can press / to toggle the destinations ...

  • Page 153

    0alj-03h changing default settings the default settings are the settings that are displayed whenever you turn on the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every ...

  • Page 154

    0alj-03j receiving faxes this section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring initial settings for fax functions (mf8580cdw / mf8550cdn...

  • Page 155

    Setting up the machine to receive faxes press . Use / to select , and press . Select the receiving method, and press . When selecting tips if you want to print received documents on both sides of paper: print on both sides if you want to print information, such as reception date and time, at the bot...

  • Page 156

    The id number is set to 25 by default. You can change this number as necessary. Remote rx hang up the handset. Links sending and receiving faxes according to your purposes checking status and log for sent and received documents 3 㻝㻡㻢㻌㻛㻌㻢㻣㻢.

  • Page 157

    0alj-03k sending and receiving faxes according to your purposes in addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes. Making a call before sending faxes (manual sending) sending faxes to multiple destinations simultaneously (sequential br...

  • Page 158

    0alj-03l making a call before sending faxes (manual sending) you can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press (b&w) to send your faxes. Note you need to connect your telephone or the opt...

  • Page 159

    0alj-03r sending faxes to multiple destinations simultaneously (sequential broadcast) you can send faxes to up to 210 destinations at once. Use the numeric keys or the address book to specify multiple destinations. If your office has an ldap server installed, you can access the server via the machin...

  • Page 160

    0alj-03s storing received faxes into memory (memory reception) you can store received faxes into memory without printing them as soon as you receive them. The documents in memory can be printed at any time, so you can delete unnecessary documents, like direct mails, before they are printed and save ...

  • Page 161

    You can check detailed information about the documents stored in memory, including sender fax numbers and number of pages sent, and then delete unnecessary documents. Press (status monitor). Use / to select , and press . Select , and press . Select the document you want to check, and press . To dele...

  • Page 162

    Links receiving faxes checking status and log for sent and received documents 㻝㻢㻞㻌㻛㻌㻢㻣㻢.

  • Page 163

    0alj-03u forwarding received faxes you can forward received documents to other destinations. You can select a document from among all the documents received in memory for forwarding, or set the machine to automatically forward every received document to specified destinations. Fax numbers as well as...

  • Page 164

    0alj-03w selecting a document to forward the machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the memory reception feature. Storing received faxes into memory (memory reception) note as long as the memory reception fea...

  • Page 165

    0alj-03x forwarding all the received documents automatically the machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying settings for documents to be forwarded automatically printing do...

  • Page 166

    Storing documents that failed to be forwarded in memory printing/resending/deleting documents stored in memory press (status monitor). Use / to select , and press . Select the document you want to check, and press . To print the checked document 1 press . 2 select , and press . 3 select , and press ...

  • Page 167

    To resend the checked document to delete the checked document links receiving faxes checking status and log for sent and received documents 1 press . 2 select , and press . 3 select the forwarding destination from the address book, and press . For instructions on how to use the address book, see spe...

  • Page 168

    0alj-03y receiving fax information services through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typical procedure for receiving these services. Note depending on the service, actual proced...

  • Page 169

    Links receiving faxes 㻝㻢㻥㻌㻛㻌㻢㻣㻢.

  • Page 170

    0alj-040 checking status and log for sent and received documents the statuses and communication logs for sent and received fax documents can be checked separately for sending and receiving. You can check detailed document information, including destinations and number of pages, and you can delete un...

  • Page 171

    2 select the document whose log you want to check, and press . / displays a list of the documents that were sent and received. Is displayed when a document was sent or received successfully, and is displayed when a document failed to be sent or received because it was canceled or there was some erro...

  • Page 172

    0alj-041 sending faxes from your computer (pc fax) you can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax setti...

  • Page 173

    0alj-042 sending pc faxes important when is set to , you cannot send faxes from computers. Prohibiting pc faxing (mf8580cdw / mf8550cdn / mf8280cw only) you need to enable department id management on the fax driver you are using if department id management is enabled on the machine. For more informa...

  • Page 174

    Attach a cover sheet to the document as necessary. Attaching cover sheets to pc faxes click [ok] to send the document. 4 5 㻝㻣㻠㻌㻛㻌㻢㻣㻢.

  • Page 175

    0alj-043 attaching cover sheets to pc faxes you can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [help] on the fax driver screen. Open a document in an ...

  • Page 176

    [sender] tab select the sender items you want to include and enter the information. [destination] tab select the destination items you want to include and enter the information. Destination names, company names, department names, and fax numbers specified in the [sending settings] tab ( sending pc f...

  • Page 177

    If you want to insert an attention note, select [insert attention note] and select a note from the [attention note] drop-down list. Attention notes such as "urgent" and "confidential" are available. You can also enter characters directly in [attention note] instead of selecting a note from the list....

  • Page 178

    0alj-044 using address book once you register frequently used destinations for pc faxes in the address book, you can easily specify destinations whenever you send pc faxes. Also, address book data in csv format created on applications such as microsoft excel can be imported into the machine, or the ...

  • Page 179

    0alj-045 registering destinations this section describes how to register destinations in the address book for pc faxes. You can select single destinations from among those registered in the address book to make one group destination (group dial), which is useful when sending to multiple destinations...

  • Page 180

    Specify each setting and click [ok]. Address enter the recipient name, company name, and department name. [fax number] enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "home" or "office", enter the...

  • Page 181

    Note: to change or delete registered destinations, select a destination from [address book], and click [edit] or [delete]. Specify each setting and click [ok]. [group name] enter a group name such as "sales department 1." [show] select the type of the destinations to display in [available destinatio...

  • Page 182

    0alj-046 using registered destinations this section describes how to specify destinations registered in the address book. Registering destinations note you cannot use the address book if you do not have permission to access the folder where the address book is saved. Log on as a user who has permiss...

  • Page 183

    To specify multiple destinations, repeat steps 3 and 4. 㻝㻤㻟㻌㻛㻌㻢㻣㻢.

  • Page 184

    0alj-047 importing/exporting address book data address book data in csv format created on applications such as microsoft excel can be imported into the machine, or the address book data can be exported to a file for use on other fax machines or applications. The machine supports two file formats: cs...

  • Page 185

    The destinations imported from the file are displayed in [address book]. Open the printer folder. Displaying the printer folder right-click your fax icon and click [printing preferences]. Click the [edit address book] tab [export]. Exporting address book data 1 2 3 㻝㻤㻡㻌㻛㻌㻢㻣㻢.

  • Page 186

    Note: if you have selected [protect with password when exporting address list] in the dialog box that is displayed when [security settings] of the [special] tab is clicked, a dialog box for entering a password is displayed when you click [export]. For more information, click [help] on the fax driver...

  • Page 187

    Click the [edit address book] tab [specify a folder]. Specify the location to save the address book data, and click [ok]. Note: save the address book data in a folder, such as the [my documents] folder, where you have write permission. If you want to create an address book, click [new], or if you wa...

  • Page 188

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  • Page 189

    0alj-048 using the machine as a printer there are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver, print image files from a usb memory device, or print from portable devices using google cloud print™ or airprint. Make full use of the pr...

  • Page 190

    0alj-049 printing from a computer you can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can ...

  • Page 191

    0alj-04c printing a document this section describes how to print a document on your computer by using the printer driver. Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction ma...

  • Page 192

    Printing starts. On some applications, a screen like shown below appears. To cancel printing, click [cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not displayed, you can cancel printing in other ways. Canceling prints note: when printing from the w...

  • Page 193

    0alj-04e canceling prints you can cancel printing from your computer or on the operation panel of the machine. From a computer from the operation panel you can cancel printing from the printer icon displayed on the system tray on the desktop. Double-click the printer icon. Note: when the printer ico...

  • Page 194

    Cancel printing using or (status monitor). Press to cancel if the screen displays a list of documents when is pressed use / to select the document to cancel. Use (status monitor) to cancel (status monitor) select the document on the status> screen note several pages may be output after you cancel pr...

  • Page 195

    0alj-04f checking the printing status and log you can check the current print statuses and the logs for printed documents. Useful in the following cases when your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed. When you cannot f...

  • Page 196

    Displays a list of the documents that were printed. Is displayed when a document was printed successfully, and is displayed when a document failed to be printed because it was canceled or there was some error. Displays detailed information about the document selected from the list. The displayed doc...

  • Page 197

    0alj-04h various print settings there are a variety of settings to suit your needs, such as enlarged/reduced and 2-sided printing. Enlarging or reducing switching 1-sided and 2-sided printing (mf8580cdw / mf8550cdn / mf8540cdn only) collating printouts by page printing multiple pages onto one sheet ...

  • Page 198

    0alj-04j enlarging or reducing you can make enlarged or reduced printouts by using a preset print ratio, such as a5 to a4, or a custom print ratio that you set in increments of 1%. Setting print ratio by specifying the original document and paper size (preset ratio) the print ratio is automatically ...

  • Page 199

    Links printing a document 㻝㻥㻥㻌㻛㻌㻢㻣㻢.

  • Page 200

    0alj-04k switching 1-sided and 2-sided printing (mf8580cdw / mf8550cdn / mf8540cdn only) if you are using the mf8580cdw / mf8550cdn / mf8540cdn, you can make both 1-sided and 2-sided printouts. The default setting is [2-sided printing]. Change the setting as necessary. Note 2-sided printing may not ...

  • Page 201

    Links printing a document printing multiple pages onto one sheet printing booklet (mf8580cdw / mf8550cdn / mf8540cdn only) 㻞㻜㻝㻌㻛㻌㻢㻣㻢.

  • Page 202

    0alj-04l collating printouts by page when printing copies of multi-page documents, select [collate] to print complete sets in sequential page order. This function is useful when preparing handouts for meetings or presentations. [basic settings] tab select [collate] or [group] in [finishing] [ok] [fi...

  • Page 203

    0alj-04r printing multiple pages onto one sheet you can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single sheet by using [4 on 1] or [9 on 1]. Use this function if you want to save paper or to view your document in thumbnails. Note to save more pap...

  • Page 204

    0alj-04s printing posters you can print one page of a document onto multiple pages. For example, if you make a one-page a4-size document nine times larger, you will have a poster 3x3 a4 size sheets large after you print the document and paste it together. [basic settings] tab in [page layout], selec...

  • Page 205

    0alj-04u printing booklet (mf8580cdw / mf8550cdn / mf8540cdn only) you can print two pages of a document on both sides of paper and then fold your printed pages in half to make a booklet. The printer driver controls the print order in such a way that the page numbers are correctly arranged. Note boo...

  • Page 206

    Gutter] check box and specify the margin width in [booklet gutter]. Links printing a document 㻞㻜㻢㻌㻛㻌㻢㻣㻢.

  • Page 207

    0alj-04w printing borders you can add borders, such as broken lines or double lines, in the margins of printouts. [page setup] tab click [page options] select the border type in [edging] [ok] [ok] [edging] select the border type. Preview displays a preview with the selected border. Links printing a ...

  • Page 208

    0alj-04x printing dates and page numbers you can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [page setup] tab click [page options] select the print position of the print date, user name or p...

  • Page 209

    0alj-04y printing watermarks you can print watermarks such as "copy" or "confidential" over the document. You can create new watermarks or use pre-registered watermarks. [page setup] tab select the [watermark] check box select a watermark from [watermark name] [ok] [watermark]/[watermark name] selec...

  • Page 210

    Links printing a document printing borders printing dates and page numbers 㻞㻝㻜㻌㻛㻌㻢㻣㻢.

  • Page 211

    0alj-050 setting color mode you can select a color mode (color or black and white). If a document has pages in both color and black and white, by specifying auto mode, color pages are printed in color, and black and white pages are printed in black and white automatically. [basic settings] tab selec...

  • Page 212

    Links printing a document note for more information, click [help] on the printer driver screen. 㻞㻝㻞㻌㻛㻌㻢㻣㻢.

  • Page 213

    0alj-051 specifying paper source to print onto the specific paper, specify the paper source that is loaded with the paper you want to use. Note before printing, specify the paper size and type for the paper loaded in the paper source. Loading paper specifying paper size and type [paper source] tab s...

  • Page 214

    [paper selection] select how to specify paper, such as [different for cover and others] or [different for first, others, and last]. Also, specify which paper should be used for the cover and the body pages. You can select this option when you select [booklet printing] in [1-sided/2-sided/booklet pri...

  • Page 215

    0alj-052 selecting document type you can specify the document type to ensure optimal image quality. There are different settings for photo documents, documents that have charts or graphs, and documents that have design drawings with fine lines. [quality] tab select the document type in [objective] [...

  • Page 216

    0alj-053 saving toner you can set the printer driver to print documents using less toner. Important when the toner save setting is enabled, fine lines and portions with lighter print density may become blurred. [quality] tab select the document type in [objective] click [advanced settings] select [t...

  • Page 217

    0alj-054 combining and printing multiple documents by using canon pagecomposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enables you to combine documents made with different applications and print all of the pa...

  • Page 218

    Repeat steps 1 to 4 for the documents you want to combine. The documents are added to the canon pagecomposer. From the [document name] list, select the documents to combine, and click . To select multiple documents, click the documents while holding down [shift] key or [ctrl] key. Change the setting...

  • Page 219

    [details] displays the print setting screen of the printer driver. There are fewer settings available than when using the ordinary printing method. On the [document name] list, select the combined-document print job you want to print, and click . Printing starts. For instructions on how to cancel pr...

  • Page 220

    0alj-055 configuring printer settings on the machine when you print a document from a computer, you can specify many print settings, such as the number of copies or color mode, in the application you used to make the document or on the printer driver. However, the setting described below can only be...

  • Page 221

    0alj-056 printing a document secured by a pin (secure print) (mf8580cdw / mf8550cdn / mf8540cdn only) by setting a pin to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct pin is entered on the operation panel of the mac...

  • Page 222

    0alj-057 preparing for using secure print make sure that secure print is enabled on the printer driver. Important to perform the following procedure, log on to the computer with an administrator account. Open the printer folder. Displaying the printer folder right-click your printer icon and click [...

  • Page 223

    0alj-058 printing via secure print this section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the ...

  • Page 224

    Specify the print settings, and click [ok]. Click the [basic settings], [page setup], [finishing], [paper source], or [quality] tabs to specify the print settings on each screen as necessary. Various print settings click [print] (or [ok]). Check the document name, user name, and pin and click [ok]. ...

  • Page 225

    After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed. After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted from the memory of the machine and can no longer be p...

  • Page 226

    The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can change this setting. Press . Use / to select , and press . If the logon screen appears, enter the correct id and pin using numeric keys, and then press . Logging on to the ...

  • Page 227

    0alj-059 configuring print settings to your needs you can register combinations of settings as "profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are automatica...

  • Page 228

    0alj-05a registering combinations of frequently used print settings specifying combinations of settings such as "1-sided landscape orientation on a4 size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles," you can spe...

  • Page 229

    Note changing the settings of the selected profile you can change the settings of a selected profile. In addition, the changed settings can be registered as another profile. Links printing a document 㻞㻞㻥㻌㻛㻌㻢㻣㻢.

  • Page 230

    0alj-05c changing default settings the default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you can change them. For example, if you want to print all documents, including color documents, in black and white, you can change...

  • Page 231

    0alj-05e printing from usb memory (usb print) you can print image files stored in a usb memory device by connecting it directly to the machine. Using this function, you can print without using a computer. Available file formats you can print the following types of image files. Jpeg (dcf/exif 2.21 or...

  • Page 232

    Use / to select , and press . Note: index print you can print thumbnails of the image files (jpeg only) stored in a usb memory device. To print the images in thumbnails, select on the screen, and proceed to the next step. Select the file to print, and press . You can select multiple files. To clear ...

  • Page 233

    To change the file sort order you can change the sort order of the files in a usb memory device. Note: you can specify a sort setting such as or as the default setting for the file sort order. File sort default settings 2 select , and press . 3 select the display method, and press . Displays file na...

  • Page 234

    Press . Specify the print settings as necessary. Use / to select the settings, press and specify each setting. Note: when you select or , files are sorted based on the modification dates and time of the files. Specify the number of copies from 1 to 99. Use / or the numeric keys to enter a quantity, ...

  • Page 235

    (mf8580cdw / mf8550cdn / mf8540cdn only) prints two images onto a single sheet. Prints four images onto a single sheet. Note: is not available for printing tiff files. You can make 2-sided printouts. Use / to select the binding position, and press . Prints images in such a way that the printed pages...

  • Page 236

    Note: although is not available for index print, the file name is automatically printed below each image. You can select the type of original depending on the image to print. Use / to select or priority>, and press . Gives priority to printing photo images smoothly. Gives priority to printing text c...

  • Page 237

    Press . Printing starts. If you want to cancel printing, press . Disconnect the usb memory device from the usb memory port. 1 press . 2 press (status monitor). 3 use / to select , and press . 4 select , and press . Wait until the message is displayed. 5 disconnect the usb memory device. Tips if you ...

  • Page 238

    0alj-05f changing default usb print settings the default settings are the settings that are displayed whenever you turn on the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same setting...

  • Page 239

    0alj-05h using google cloud print google cloud print is a service that enables a user who has a google account to print from applications such as google docs™ or gmail™ via a smartphone, tablet, or computer connected to the internet. Unlike conventional printing from a computer, google cloud print i...

  • Page 240

    0alj-05j preparing for using google cloud print to print with google cloud print, register the machine with google cloud print. Note to use google cloud print, a google account is required. If you do not have one, access google web site to create your account. Checking the machine settings enabling ...

  • Page 241

    Click [network settings] [cloud print settings]. Click [register...] in [google cloud print registration status]. Note: if [register...] is unavailable you need to enable google cloud print. Click [edit...], select the [use cloud printing] check box, click [ok], and then restart the machine. To rere...

  • Page 242

    Follow the on-screen instructions to register the machine. Links printing with google cloud print 6 㻞㻠㻞㻌㻛㻌㻢㻣㻢.

  • Page 243

    0alj-05k printing with google cloud print when you send print data from your computer or smartphone by using google cloud print, the machine receives the print data and prints it automatically. Make sure that the machine is turned on. Display the print screen from an application on your computer or ...

  • Page 244

    0alj-05l using airprint you do not necessarily need to use a computer for printing photos, e-mails, web pages, and other documents. Airprint enables you to wirelessly print from apple devices such as ipad, iphone, ipod touch, and macintosh without using the printer driver. Printing from ipad, iphone...

  • Page 245

    Tap [print]. Printing starts. To cancel printing canceling airprint printing note: checking the print status during the printing process, the [print center] icon is displayed in the list of recently used applications on the apple device, and you can use it to check the print status. To display the l...

  • Page 246

    Click the document you want to cancel. Click [delete]. You cannot print using airprint. Make sure that the machine is turned on. If the machine is turned on, restart the machine and see if the problem is solved. Make sure that the paper is loaded in the machine and the machine has enough toner. Load...

  • Page 247

    Specify the required settings, and click [ok]. [use airprint] select the check box to enable printing with airprint. To disable airprint, clear the check box. [printer name]/[location]/[latitude]/[longitude] enter the name and the installation location information to help you identify this machine w...

  • Page 248

    Trademarks apple, bonjour, ipad, iphone, ipod touch, macintosh, mac os, and os x are trademarks of apple inc., registered in the u.S. And other countries. Airprint and the airprint logo are trademarks of apple inc. 㻞㻠㻤㻌㻛㻌㻢㻣㻢.

  • Page 249

    0alj-05s using the machine as a scanner you can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as pdfs. Use the scan function to convert large-volume pap...

  • Page 250

    0alj-05u preparing to use the machine as a scanner make sure that the machine and your computer are connected and all software is installed ( connecting to a computer). To connect via a wireless or wired lan, you must register this machine in mf network scan utility. Register by following the proced...

  • Page 251

    0alj-05y scanning from the machine the sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as pd...

  • Page 252

    You can change settings from mf toolbox. Configuring scan settings in mf toolbox press . Scanning starts. To cancel, press . Important: you cannot scan while the mf toolbox setup screen is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 when scanning is co...

  • Page 253

    You can save scanned documents to a usb memory device or send them as e-mail attachments. The documents can also be saved to shared folders. You can accomplish these functions directly from the machine. Scanning documents directly to usb memory sending documents as e-mails directly from the machine ...

  • Page 254

    0alj-061 scanning using the [scan > pc] key place a document on the machine, and press or , and scanning starts immediately. The type of scan (color or black and white), the save destination for the document, and other settings can be registered to a key, and documents can be scanned using those set...

  • Page 255

    Select the scan type, and press . Scan type color resolution file format color 300 dpi pdf (searchable) /high compression black and white 300 dpi tiff color 300 dpi jpeg/exif color 300 dpi pdf (searchable) /standard compression a pdf format where characters on the document are scanned as text data a...

  • Page 256

    Press or . To check the settings registered in the key, see checking the registered settings. Scanning starts. To cancel, press . Important: you cannot scan while the mf toolbox setup screen is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 when scanning ...

  • Page 257

    0alj-0hw scanning from a computer there are two ways to scan from a computer: using mf toolbox and using an application such as an image-processing or word- processing application. Scanning using mf toolbox mf toolbox is an application included with the machine that enables you to scan documents or ...

  • Page 258

    0alj-063 scanning using mf toolbox you can save scanned documents to a computer, forward them to a specified application to edit them, or attach them to an e-mail message. Mf toolbox features preset settings for each purpose, including conversion to pdf and color scanning. You can scan easily by sel...

  • Page 259

    To switch a scanner if two or more machines are installed and you want to switch to another machine, click [settings], and select the machine. Configuring settings for mf toolbox and the scanner configure the scan settings as necessary. Configuring scan settings in mf toolbox click [start]. Scanning...

  • Page 260

    Configuring scan settings in simple mode configuring scan settings in advanced mode previewing scanned images before specifying file format and saving you can preview the scanned images before specifying the file format and save destination. This procedure is not available when [ocr] is selected in ...

  • Page 261

    Adding pages to an existing pdf file specify an existing pdf file to which you want to add the newly scanned document data. The data is added to the existing file as additional pages. Place the document, start mf toolbox, and proceed with this procedure. The pdf file you select must be created with ...

  • Page 262

    You can switch to another scanner by using the [settings] button. You can also configure settings such as the name of the computer to save documents. [select scanner] select the scanner (machine) to use with mf toolbox. [computer name] when scanning by using the operation panel of the machine, there...

  • Page 263

    0alj-064 configuring scan settings in mf toolbox you can change the preset settings, such as the type of scan (color or black and white), file format, and resolution, to suit your intended use. You can also specify a destination to save the scanned document, an application as a forward destination, ...

  • Page 264

    [input method] (mf8580cdw / mf8550cdn / mf8540cdn only) select whether you want to scan a 1-sided or 2-sided document placed in the feeder. [paper size] select the document size. If you select an option for a custom size, the [paper size settings] screen opens. You can then enter a custom size. [ori...

  • Page 265

    Specify settings for the scanned data, such as the file name, file format (pdf, jpeg, etc.) and save destination. [file name] enter the name for the scanned data file. Note: if a file with the same name already exists in the save destination, a unique sequential four-digit number (for example, "0001...

  • Page 266

    If a message indicating the image size is too large is displayed lower the [image quality] value. Configuring scan settings [pdf settings] if you select [pdf], [pdf (single page)], [pdf (multiple pages)], or [pdf (add page)] for [save as type] ( ), you can configure advanced settings for pdf files. ...

  • Page 267

    Click this button, and select an application. Alternatively, you can specify an application by dragging its icon here if it is not an e- mail application. Note: supported e-mail applications microsoft outlook express microsoft outlook microsoft exchange eudora netscape messenger windows mail becky! ...

  • Page 268

    0alj-062 scanning using an application scan the document by using an application. You can use adobe photoshop, microsoft office word, or other image-processing and word-processing applications. The scanned image is directly loaded in the application, allowing you to edit or process the image immedia...

  • Page 269

    Configuring scan settings in scangear mf 㻞㻢㻥㻌㻛㻌㻢㻣㻢.

  • Page 270

    0alj-065 configuring scan settings in scangear mf scangear mf is a scanner driver included with the machine. You can use scangear mf as follows. Starting from mf toolbox when scanning from mf toolbox, you can call scangear mf, and configure advanced scan settings. Select the [display the scanner dri...

  • Page 271

    0alj-0hx configuring scan settings in simple mode simple mode is a collection of basic scan settings in scangear mf designed for easy operation. In other words, simple mode is a digest version of scangear mf. Configure settings in the order indicated from to on the screen, and click [scan]. By doing...

  • Page 272

    [document (grayscale) adf] the document is scanned as a grayscale image. [select purpose] select a setting based on your intended use of the scanned image. [print (300dpi)] select when printing the scanned image. [image display (150dpi)] select when displaying the scanned image on a computer. [ocr (...

  • Page 273

    0alj-0hy configuring scan settings in advanced mode if you click the [advanced mode] tab on the scangear mf screen, you can make more advanced adjustments in the image quality than you can in simple mode. You can also register adjusted settings as favorite settings. For more detailed information, cl...

  • Page 274

    Specify the document input method (the platen glass or feeder), document size, color mode, and other settings. Drags the image to move the visible part of the image when a preview image is enlarged. (zoom) enlarges the entire preview image. Left-click the image to zoom in. Right-click the enlarged i...

  • Page 275

    Specify the output resolution and output size. [color mode] select the image type to scan documents. [black and white] the document is scanned as a black and white image (in black and white only, with no intermediate shades of gray). You can change the threshold that separates text in the document o...

  • Page 276

    Configure settings for improving the image quality, such as correction of scratches or faded colors on a photograph. These settings are available if you select [color] or [grayscale] for [color mode] ( specifying settings for documents and color mode). Configure color settings such as brightness, co...

  • Page 277

    (brightness/contrast) adjusts the brightness and contrast (the difference between the light and dark parts) of the image. To adjust while checking on a graph, click on the upper-right of the screen. [channel] if you select [color] for [color mode], you can adjust the [red], [green] and [blue] color ...

  • Page 278

    Entire image is adjusted so that it comes closer to natural colors. Click different parts little by little while checking the preview image to produce the optimum color tone. (tone curve settings) the tone curve is a curved line that indicates the brightness and contrast levels of the image before a...

  • Page 279

    Click [preferences] to configure various settings, including the operation when scanning. Specifying other settings [preview] tab configure the preview and auto crop operations. [preview at the start of scangear] select the preview operation when you start scangear mf. [automatically execute preview...

  • Page 280

    [color mode (text and table)] if the application settings are specified to scan documents in color, those settings are replaced and documents are scanned with the scangear mf color mode set to [color mode (text and table)]. [text enhanced] if the application settings are specified to scan documents ...

  • Page 281

    It is troublesome to configure the color mode, image quality, or other settings each time you scan. If you register frequently used settings as favorite settings, you can scan simply call the registered settings when scanning. Note the following settings cannot be registered in [favorite settings]. ...

  • Page 282

    Note calling registered favorite settings display a preview image, and select the registered setting in the drop-down list. Registering the brightness or color setting to register only the brightness, contrast, histogram, tone curve, or threshold setting, follow the procedure below. Place the docume...

  • Page 283

    Links configuring scan settings in simple mode scanning using mf toolbox scanning using an application 㻞㻤㻟㻌㻛㻌㻢㻣㻢.

  • Page 284

    0alj-0j0 convenient scanning with a machine-based operation the machine can convert original documents into electronic file formats such as pdf without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. Scanning documen...

  • Page 285

    0alj-067 scanning documents directly to usb memory this section describes how to scan documents to save directly in a usb memory device connected to the machine. You can save the scanned documents in pdf, jpeg or tiff format. Available usb memory devices you can use usb memory devices with the follo...

  • Page 286

    If you select jpeg in , only one page can be scanned when the document is placed on the platen glass. To scan multiple documents at a time, place them in the feeder. These documents will be scanned and saved as separate files. For pdf or tiff files, multiple documents can be scanned and saved into o...

  • Page 287

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  • Page 288

    0alj-06e sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) you can specify multiple destinations, including cc/bcc destinations, just like you can when sending normal e-mails. Place the document(s). Placing documents press . Use / to select , and press ....

  • Page 289

    You can select either or as a file format. The file name of a scanned document is automatically assigned based on the following format: communication management number (four digits)_sent date and time_document number (three digits).Pdf. Example of file names: if a one-page document is converted into...

  • Page 290

    To specify reply-to address to specify priority press to start sending. Scanning starts. If you want to cancel sending, press . 1 select , and press . 2 select , and press . 3 select a reply-to address from the address book, and press . For instructions on how to use the address book, see specifying...

  • Page 291

    When placing documents in the feeder in step 1 when scanning is complete, the e-mail is sent. When placing documents on the platen glass in step 1 tips if you always want to scan with the same settings: changing default settings if you want to specify the e-mail sender name: register unit name (e-ma...

  • Page 292

    0alj-079 saving documents directly to a shared folder (mf8580cdw / mf8550cdn / mf8540cdn only) note available destinations for shared folders are limited to the destinations registered in the address book. If no destinations are registered, register destinations in the address book before scanning t...

  • Page 293

    You cannot specify file names yourself. Press to start scanning. Scanning starts. If you want to cancel scanning, press . When placing documents in the feeder in step 1 when scanning is complete, the documents are scanned to the shared folder. When placing documents on the platen glass in step 1 tip...

  • Page 294

    0alj-06f canceling sending documents (e-mail/shared folder) (mf8580cdw / mf8550cdn / mf8540cdn only) if you want to cancel sending immediately after pressing , press on the operation panel. If the screen displays a list of documents when is pressed documents have been scanned and are waiting to be p...

  • Page 295

    0alj-06h specifying detailed settings this section describes the settings available when scanning documents. These settings include specifying the file format into which documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as...

  • Page 296

    0alj-06j specifying a scanning size you can specify the scanning size of your documents. Specify destinations or connect the usb memory device select the document size links scanning documents directly to usb memory sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf85...

  • Page 297

    0alj-06k selecting a file format you can select from four file formats into which documents are converted: , , , and . Scanned documents are converted into the file format specified here, and then sent to the specified destination. Not available when sending e-mails specify destinations or connect t...

  • Page 298

    Links scanning documents directly to usb memory sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) saving documents directly to a shared folder (mf8580cdw / mf8550cdn / mf8540cdn only) 㻞㻥㻤㻌㻛㻌㻢㻣㻢.

  • Page 299

    0alj-06l adjusting density you can adjust the density of the scan if the text or images in a document are too light or dark. Specify destinations or connect the usb memory device adjust the density decreases the density. Increases the density. Links scanning documents directly to usb memory sending ...

  • Page 300

    0alj-06r specifying orientation of your document you can specify portrait or landscape orientation. Specify destinations or connect the usb memory device select the document orientation select for documents with portrait orientation. Select for documents with landscape orientation. Links scanning do...

  • Page 301

    0alj-06s selecting document type you can select the image quality for the scan depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. Specify destinations or connect the usb memory device select the document type suitable when scanning docu...

  • Page 302

    0alj-06u scanning 2-sided documents (mf8580cdw / mf8550cdn / mf8540cdn only) the machine can automatically scan the front and back sides of documents in the feeder. Important the machine cannot scan both sides of documents automatically when the documents are placed on the platen glass. Specify dest...

  • Page 303

    0alj-06w adjusting sharpness you can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Specify destinations or connect the usb memory device adjust the sharpness decreases th...

  • Page 304

    0alj-06x adjusting balance between file size and image quality the scanned documents are converted into the specified file formats. At that time, you can specify the file compression ratio. Makes the compression ratio higher than normal to create smaller files with lower image quality. On the other ...

  • Page 305

    0alj-06y setting gamma values the scanned documents are converted into the specified file formats. At that time, you can specify the gamma values to apply to the documents. You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files so the files ar...

  • Page 306

    0alj-070 specifying destinations (e-mail/shared folder) (mf8580cdw / mf8550cdn / mf8540cdn only) you can specify destinations by selecting from the address book as well as by using the numeric keys. To use the address book, you need to register destinations in the address book beforehand. You can al...

  • Page 307

    0alj-071 specifying with numeric keys (e-mail) use the numeric keys on the operation panel to specify destinations. Important when is set to , you cannot use the numeric keys to specify destinations. Limiting available destinations note you can use the numeric keys only when specifying the first des...

  • Page 308

    0alj-072 specifying from address book the address book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. You can also directly specify a destination by entering a three-digit number (coded dial numb...

  • Page 309

    Displays destinations for faxes. To specify destinations using this tab, see specifying from address book (fax). > displays destinations for e-mails. > displays destinations for shared folders. > displays a list of destinations registered in group dial. This feature is not available when scanning do...

  • Page 310

    Press . Press (coded dial). You can also use / to select on the screen, and press . Use the numeric keys to enter a three-digit number (001 to 181). If you enter the wrong characters, press . (press to delete each character one by one; press and hold to delete all the input characters at once.) note...

  • Page 311

    Links sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) saving documents directly to a shared folder (mf8580cdw / mf8550cdn / mf8540cdn only) if you want to easily and quickly delete destinations without displaying a list of destinations before selecting...

  • Page 312

    0alj-073 specifying previously used destinations you can select a destination from the three most previously used destinations. When you specify a previously used destination, the machine also sets the same scan settings, such as density, used the last time you sent documents to that destination. Im...

  • Page 313

    0alj-074 specifying destinations in an ldap server (e-mail) if your office has an ldap server installed, you can use the destinations registered in the server. To specify destinations, access an ldap server via the machine, and then search for a destination. Note you need to specify the settings for...

  • Page 314

    Specify the search method, and press . Searches and displays the destinations that meet all the search criteria specified in steps 4 and 5. All destinations meeting any of the search criteria specified in steps 4 and 5 are displayed as search results. Press . The destinations meeting your search cri...

  • Page 315

    Links sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) 3 press , select , and press . Note if you want to easily and quickly delete destinations without displaying a list of destinations before selecting in step 1, you can press / to toggle the destinat...

  • Page 316

    0alj-069 changing default settings the default settings are the settings that are displayed whenever you turn on the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every ...

  • Page 317

    Settings select the item you want to set, and change the default value. Links scanning documents directly to usb memory sending documents as e-mails directly from the machine (mf8580cdw / mf8550cdn / mf8540cdn only) saving documents directly to a shared folder (mf8580cdw / mf8550cdn / mf8540cdn only...

  • Page 318

    0alj-076 checking log for sent documents (e-mail/shared folder) (mf8580cdw / mf8550cdn / mf8540cdn only) the logs for sent e-mails or documents scanned to shared folders can be checked in a list. Important when is set to , you cannot check the logs for sent documents. Display job log press (status m...

  • Page 319

    0alj-07l network the machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience and ease of us...

  • Page 320

    0alj-07r connecting to a network when connecting the machine to a wired or wireless local area network (lan), you need to set an ip address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices ( connecting to a computer). For...

  • Page 321

    Set the ip address as necessary. This step is required when you want to assign a specific ip address to the machine or change the dynamic ip addressing protocol from the default dhcp. Setting ip addresses 㻟㻞㻝㻌㻛㻌㻢㻣㻢.

  • Page 322

    0alj-07s selecting wired lan or wireless lan (mf8580cdw / mf8280cw only) after you decide on wired or wireless lan to connect the machine to the computer ( connecting to a computer), select wired lan or wireless lan using the operation panel. Note that if you change the setting from to or vice versa...

  • Page 323

    0alj-07u connecting to a wired lan connect the machine to a computer via a router. Use a lan cable to connect the machine to the router. Connect a lan cable. Connect the machine to a router by using a lan cable. Push the connector in until it clicks into place. Wait approximately 2 minutes. While yo...

  • Page 324

    0alj-07w connecting to a wireless lan (mf8580cdw / mf8280cw only) wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with wi-fi protected setup (wps), configuring your network is automatic and easy. If your networking devices do...

  • Page 325

    Note if the wireless router is set to use wep authentication, you may not be able to set up connection using wps. When manually setting up a wireless connection, you can either select a wireless router or manually enter the required information. Regardless of the method, make sure that you have the ...

  • Page 326

    0alj-07x setting up connection using wps push button mode if your wireless router supports wps push button mode, you can easily set up a connection with a wps button. Important how to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help...

  • Page 327

    When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the wi-fi indicator lights up. Wait approximately 2 minutes until the ip address settings of the machine are completed. Important: signal strength when more than one wireless router is available for connec...

  • Page 328

    0alj-07y setting up connection using wps pin code mode if your wireless router supports wps pin code mode, generate a pin code with the machine and register the code to the networking device. Important how to operate the wireless router may vary on each device. See the instruction manuals for your n...

  • Page 329

    Check that the wi-fi indicator is blinking on the operation panel. The wi-fi indicator blinks when a wireless router is detected. When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the wi-fi indicator lights up. Wait approximately 2 minutes until the ip ad...

  • Page 330

    0alj-080 setting up connection by selecting a wireless router you can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a wep key or tkip. Before selecting a wireless router, check and write down the req...

  • Page 331

    If your wireless router is not found check whether the machine is properly installed and ready to connect to the network. Installation/settings problems enter the network key that you have written down. Enter the network key using the numeric keys, and press . Entering text wep wpa-psk or wpa2-psk s...

  • Page 332

    Links connecting to a wireless lan (mf8580cdw / mf8280cw only) 㻟㻟㻞㻌㻛㻌㻢㻣㻢.

  • Page 333

    0alj-081 setting up connection by specifying detailed settings if you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless lan connection. Before specifying detailed settin...

  • Page 334

    Using wpa-psk or wpa2-psk select , and press . 4 select the wep key(1 to 4) you want to edit, and press . Up to four wep keys can be registered. 5 enter the network key that you have written down. Enter the network key using the numeric keys, and press . Entering text 6 select , and press . 7 select...

  • Page 335

    Note: if an error message is displayed during setup press , check whether the specified settings are correct, and return to step 5. Check that the wi-fi indicator is blinking on the operation panel. The wi-fi indicator blinks when a wireless router is detected. When the setup is completed, the scree...

  • Page 336

    0alj-082 checking the ssid and network key when manually setting up a wireless connection, you need to specify the ssid and network key of your wireless router. The ssid and network key may be indicated on these networking devices. Check your devices and write down the necessary information before s...

  • Page 337

    Read the license agreement and click [yes] to agree. Check the information displayed for the wireless router. Write down the necessary information. If you do not know what information is necessary, write down all the information that is displayed. Note: if wireless routers are not found click [refre...

  • Page 338

    0alj-083 setting ip addresses connecting the machine to a network requires a unique network ip address. Two versions of ip addresses are available: ipv4 and ipv6. Configure these settings depending on the network environment. To use ipv6 addresses, you need to properly configure the ipv4 address set...

  • Page 339

    0alj-084 setting ipv4 address the machine's ipv4 address can be either assigned automatically by a dynamic ip addressing protocol, such as dhcp, or entered manually. When connecting the machine to a wired lan, make sure that the connectors of the lan cable are firmly inserted into the ports ( connec...

  • Page 340

    4 press . Note: ip addresses assigned via dhcp/bootp/rarp override the address obtained via auto ip. Manually entering an ip address 1 check that is set to . If is displayed, select , and set both and to . 2 select , and press . 3 specify the ip address, subnet mask, and gateway address (or default ...

  • Page 341

    Links setting ipv6 addresses viewing network settings configuring wins 㻟㻠㻝㻌㻛㻌㻢㻣㻢.

  • Page 342

    0alj-085 setting ipv6 addresses the ipv6 addresses of the machine can be configured via the remote ui. Before setting ipv6 addresses, check the ipv4 address settings ( viewing ipv4 settings). You need to set the correct ipv4 settings to use ipv6 addresses. Note that the scan function that uses the s...

  • Page 343

    Select the [use ipv6] check box and configure the required settings. [use ipv6] select the check box to enable ipv6 on the machine. When not using ipv6, clear the check box. [stateless address] select the check box when using a stateless address. When not using a stateless address, clear the check b...

  • Page 344

    Note checking whether the settings are correct make sure that the remote ui screen can be displayed with your computer by using the ipv6 address of the machine. Starting remote ui using the operation panel ipv6 settings can also be accessed from . Ipv6 settings links setting ipv4 address viewing net...

  • Page 345

    0alj-086 viewing network settings viewing ipv4 settings viewing ipv6 settings viewing the mac address viewing wireless lan settings and information (mf8580cdw / mf8280cw only) note the ip address is not correctly configured if it is displayed as "0.0.0.0". Connecting the machine to a switching hub o...

  • Page 346

    Press . Use / to select , and press . If the logon screen appears, enter the correct id and pin using the numeric keys, and then press . Logging on to the machine select , and press . If the message is displayed, select , and press . Read the message that is displayed, and press . Select , and press...

  • Page 347

    0alj-087 configuring the machine for printing or faxing from a computer when using the machine as a network printer or a pc-to-fax machine, you can configure the protocols and ports used for printing and create a print server for the machine. Before configuring the machine for printing or faxing fro...

  • Page 348

    0alj-088 configuring printing protocols and wsd functions configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine include lpd, raw, and wsd (web services on devices). Note to change protocols' port numbers, see changing port numb...

  • Page 349

    [use lpd printing] select the check box to print via lpd. When not using lpd printing, clear the check box. [use raw printing] select the check box to print via raw. When not using raw printing, clear the check box. 3 click [ok]. Configuring wsd 1 click [edit...] in [wsd settings]. 2 configure the s...

  • Page 350

    Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on. Note using the operation panel lpd, raw, and wsd settings can also be accessed from . Lpd print settings raw print settings wsd settings setting up wsd network devices on windows vista/7/8 the wsd printer a...

  • Page 351

    0alj-089 configuring printer ports printing errors can occur when the ip address of the machine has been changed, or when a printer has been added via the windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type ...

  • Page 352

    Changing the port type or number if the printing protocols ( configuring printing protocols and wsd functions) or port numbers ( changing port numbers) have been changed on the machine, the corresponding settings on the computer must also be configured. This change is only available for lpr or raw p...

  • Page 353

    Links setting up print server 㻟㻡㻟㻌㻛㻌㻢㻣㻢.

  • Page 354

    0alj-08a setting up print server with a print server, you can reduce the load on the computer that you print from. The print server also enables each computer to install mf drivers over the network, which saves you the trouble of installing the drivers on each computer by using the cd-rom. To set up...

  • Page 355

    Install additional drivers as necessary. This operation is required if you want to install mf drivers in other computers running a different bit architecture via the print server. Click [ok]. Installing mf drivers on a computer via the print server 1 click [additional drivers]. 2 select the check bo...

  • Page 356

    Links printing from a computer double-click the shared printer. Follow the on-screen instructions to install the drivers. 2 3 㻟㻡㻢㻌㻛㻌㻢㻣㻢.

  • Page 357

    0alj-08c configuring the machine for scanning to e-mail or shared folders (mf8580cdw / mf8550cdn / mf8540cdn only) to send scanned documents by e-mail or store them into a shared folder directly from the machine, you need to set the machine configuration. The send function setting tool, an applicati...

  • Page 358

    0alj-08e configuring the machine for scanning to e-mail before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting via wireless lan (mf8580cdw / mf8280cw only) connecting via wired lan make ...

  • Page 359

    0alj-08f configuring basic e-mail settings the send function setting tool helps you configure the e-mail settings. With this tool, you can also register e-mail addresses to the address book. Note more detailed settings can be specified by using the remote ui instead of the send function setting tool...

  • Page 360

    Note: if the screen below appears click [yes]. 5 select the machine from [device list] and click [next]. Note: if the machine is not displayed in [device list] click [search again]. If the problem persists, click [search by ip address], enter the ip address of the machine, and then click [ok]. 6 con...

  • Page 361

    [registration] [favorites number] with the send function setting tool, you can register an e-mail address into in the address book. Select a number from the drop-down list. [name for favorites number] enter the name for identifying the destination to be registered. Set a name that will be easy for y...

  • Page 362

    0alj-08h configuring advanced e-mail settings use the remote ui to configure detailed e-mail settings, such as pop before smtp authentication and ssl encryption. For more information about the required settings, contact your internet service provider or network administrator. Start the remote ui and...

  • Page 363

    [smtp server address] enter up to 48 characters for the smtp server name/address. [e-mail address] enter up to 120 characters for the e-mail address that you want to use for the machine. Setting up pop before smtp and encrypted communication with the pop server pop before smtp authentication prevent...

  • Page 364

    Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on. Important depending on the network you are using, you may need to change the smtp or pop3 port setting ( changing port numbers). For more information, contact your internet service provider or network admin...

  • Page 365

    0alj-08j configuring the machine for scanning to shared folders before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting via wireless lan (mf8580cdw / mf8280cw only) connecting via...

  • Page 366

    0alj-08l setting a shared folder as a save location the feature of scanning to shared folders is also called "scan to smb" because the feature uses server message block (smb), a windows-specific technology. Smb is a protocol for sharing resources, such as files and printers, with more than one devic...

  • Page 367

    Note: if the screen below appears click [yes]. 5 select the machine from [device list] and click [next]. Note: if the machine is not displayed in [device list] click [search again]. If the problem persists, click [search by ip address], enter the ip address of the machine, and then click [ok]. 6 con...

  • Page 368

    If the screen prompting you to enter the address book pin is displayed, enter the pin for the address book, and click [ok]. Setting a pin for address book specify the required settings. [registration] [favorites number] with the send function setting tool, you can register a shared folder for saving...

  • Page 369

    [access restriction to shared folder] click the [not set] or [set] radio button to match the access restrictions set to the shared folder. When [set] is selected, enter the user name in the [registered user name] text box and password in the [password to access] text box. Click [next]. Confirm the s...

  • Page 370

    0alj-08r configuring the machine for your network environment the configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your...

  • Page 371

    0alj-08s configuring ethernet settings ethernet is a standard for communicating data in a local area network (lan). You can set the communication mode (half-duplex/full-duplex) and the ethernet type (10base-t/100base-tx). In general, the machine can be used without changing the defaults ( ethernet d...

  • Page 372

    Links changing the maximum transmission unit setting a wait time for connecting to a network 㻟㻣㻞㻌㻛㻌㻢㻣㻢.

  • Page 373

    0alj-08u changing the maximum transmission unit in most ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (mtu) may vary on each network. Change t...

  • Page 374

    0alj-08w setting a wait time for connecting to a network when a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communicat...

  • Page 375

    0alj-08x configuring dns dns (domain name system) provides a service for name resolution that associates a host (or domain) name with an ip address. Configure the dns, mdns, or dhcp option settings as necessary. Note that the procedures for configuring dns are different for ipv4 and ipv6. Start the ...

  • Page 376

    [dns settings] [primary dns server address] enter the ip address of a dns server. [secondary dns server address] enter the ip address of a secondary dns server, if any. [host name] enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the dns server. [do...

  • Page 377

    2 configure ipv6 dns settings. The [use ipv6] check box must be selected to configure the settings. Setting ipv6 addresses [dns settings] [primary dns server address] enter the ip address of a dns server. Addresses that start with "ff" (or multicast address) cannot be entered. [secondary dns server ...

  • Page 378

    Links setting ipv4 address setting ipv6 addresses viewing network settings 㻟㻣㻤㻌㻛㻌㻢㻣㻢.

  • Page 379

    0alj-08y configuring smb server message block (smb) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses smb to store scanned documents into a shared folder. Depending on your network, you may have to set the netbios name and workg...

  • Page 380

    Specify the required settings and click [ok]. [netbios name] enter up to 15 alphanumeric characters for the netbios name of the machine. [workgroup name] enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to. Important: netbios names or workgroup names that...

  • Page 381

    0alj-090 configuring wins windows internet name service (wins) is a name resolution service that associates a netbios name (a computer or printer name in an smb network) with an ip address. To enable wins, the wins server must be specified. Important in order to specify wins server settings, netbios...

  • Page 382

    [wins resolution] select the check box to use wins for name resolution. When not using wins, clear the check box. [wins server address] enter the ip address of the wins server. Important: if the ip address of the wins server is obtained from a dhcp server, the obtained ip address overrides the ip ad...

  • Page 383

    0alj-091 registering ldap servers (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) if an ldap server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the address book. You can register a maximum...

  • Page 384

    Note: to edit registered server information click a text link under [server name] for the edit screen. To delete registered server information click [delete] on the right of the server name you want to delete click [ok]. Specify the required settings. [server name] enter up to 24 alphanumeric charac...

  • Page 385

    Server. When [use] or [use (security authentication)] is selected, the user name and password must be specified. [do not use] select not to authenticate the machine using the login information. [use] select to authenticate the machine using the login information. [use (security authentication)] sele...

  • Page 386

    0alj-092 configuring sntp simple network time protocol (sntp) enables you to adjust the system clock by using the time server on the network. The protocol is typically used for synchronizing the machine and a server, such as when the machine needs to access an ldap server with the security authentic...

  • Page 387

    [use sntp] select the check box to use sntp for synchronization. If you do not want to use sntp, clear the check box. [ntp server name] enter the ip address of the ntp or the sntp server. If dns is available on the network, you can enter a host name (or fqdn) of up to 255 alphanumeric characters ins...

  • Page 388

    0alj-093 monitoring and controlling the machine with snmp simple network management protocol (snmp) is a protocol for monitoring and controlling communication devices in a network by using management information base (mib). The machine supports snmpv1 and security-enhanced snmpv3. You can check the ...

  • Page 389

    Click [edit...]. Specify snmpv1 settings. If you do not need to change snmpv1 settings, proceed to the next step. [use snmpv1] select the check box to enable snmpv1. You can specify the rest of snmpv1 settings only when this check box is selected. [use community name 1]/[use community name 2] select...

  • Page 390

    [use dedicated community] dedicated community is a preset community, intended exclusively for administrators using canon software, such as imageware enterprise management console. Select the check box to use dedicated community. If you do not need to use dedicated community, clear the check box. Ena...

  • Page 391

    Disabling snmpv3 clear the [use snmpv3] check box. Specify printer management information acquisition settings. With snmp, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [acquire printer manage...

  • Page 392

    Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on. Note disabling both snmpv1 and snmpv3 if both versions of snmp are disabled, some of the functions of the machine become unavailable, such as obtaining machine information via the printer driver. Using the ...

  • Page 393

    0alj-094 configuring slp communication with imageware you can facilitate the collection and management of various information about networked devices by implementing device management software, such as imageware enterprise management console , into the network. Information such as device settings, a...

  • Page 394

    Notifying imageware of the power status of the machine 2 select the [respond to discovery] check box and specify the required settings. [respond to discovery] select the check box to set the machine to respond to imageware multicast discovery packets and enable monitoring by imageware. [scope name] ...

  • Page 395

    Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on. Links entering sleep mode [notify] select the check box to notify imageware of the power status of the machine. When [notify] is selected, you can expect the machine to avoid unnecessary communication durin...

  • Page 396

    0alj-095 security confidential information is handled by information devices everywhere, including computers and printers, and any of these devices may become a target for malicious third parties at anytime. Attackers may directly gain unauthorized access to your devices, or indirectly take advantag...

  • Page 397

    0alj-096 protecting the machine from unauthorized access prevent unauthorized third parties from accessing and using the machine. You can implement multiple security measures, such as managing user access privileges, using firewalls, and changing port numbers. 㻟㻥㻣㻌㻛㻌㻢㻣㻢.

  • Page 398

    0alj-097 setting access privileges protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for each account, or "id." a pin can be set for each id. If a user tries to operate the machine when ids are enabled,...

  • Page 399

    0alj-098 setting the system manager id register the system manager id, an id that is intended exclusively for administrators. You can also set a pin for the system manager id. If this id is enabled, you can access and only when the system manager id and pin have been entered correctly. The system ma...

  • Page 400

    Logging on to the machine if you try to access or when only the system manager id is enabled, the following logon screen is displayed: links setting access privileges setting the department id management 㻠㻜㻜㻌㻛㻌㻢㻣㻢.

  • Page 401

    0alj-099 setting the department id management you can control access to the machine by using multiple ids for multiple users or groups. If a user tries to operate the machine when department id management is enabled, a logon screen is displayed, and the user must enter their own department id and pi...

  • Page 402

    2 [department id] enter a number of up to seven digits for the department id. [set pin] to set a pin, select the check box and enter a number of up to seven digits both in the [pin] and [confirm] text boxes. [restrict functions] select the check box for the function that you want to disable for the ...

  • Page 403

    Click [department id management] [edit...]. Select the [department id management] check box and click [ok]. [department id management] select the check box to enable department id management. If you do not want to use department id management, clear the check box. Note: for information on the [allow...

  • Page 404

    If you want to enable department id management for printing and faxing from a computer, you need to specify settings by using the drivers you already installed on the computer. Specify the department id and pin as necessary. Important to perform the following procedure, log on to your computer with ...

  • Page 405

    [pin] enter a number of up to seven digits for the pin if it is set for the department id. [verify] click to verify that the correct id and pin are entered. This function is not available if the machine and the computer are connected via a usb or wsd (web services on devices) port. [confirm departme...

  • Page 406

    Clear the check boxes as necessary and click [ok]. [allow print jobs with unknown ids] in order to print from a computer when department id management is enabled, you need to enter the correct id and pin on the printer driver ( setting the department id management for printing or faxing from the com...

  • Page 407

    0alj-09a restricting communication by using firewalls without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts commun...

  • Page 408

    0alj-09c specifying ip addresses for firewall rules you can either limit communication to only devices with specified ip addresses, or block devices with specified ip addresses but permit other communications. You can specify a single ip address or a range of ip addresses. Note up to 16 ip addresses...

  • Page 409

    [ipv4 address: inbound filter] select to restrict receiving data from the machine to a computer by specifying ipv4 addresses. [ipv6 address: outbound filter] select to restrict sending data from the machine to a computer by specifying ipv6 addresses. [ipv6 address: inbound filter] select to restrict...

  • Page 410

    When [reject] is selected for an outbound filter outgoing multicast and broadcast packets cannot be filtered. Deleting an ip address from exceptions select an ip address and click [delete]. 3 click [ok]. Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back on. No...

  • Page 411

    0alj-09e specifying mac addresses for firewall rules you can limit communication to only devices with specified mac addresses, or block devices with specified mac addresses but permit other communications. Up to 32 mac addresses can be specified. Important this function is unavailable when the machi...

  • Page 412

    Mac addresses for exceptions. 1 select the [use filter] check box and click the [reject] or [allow] radio button for the [default policy]. [use filter] select the check box to restrict communication. Clear the check box to disable the restriction. [default policy] select the precondition to allow or...

  • Page 413

    Links specifying ip addresses for firewall rules 㻠㻝㻟㻌㻛㻌㻢㻣㻢.

  • Page 414

    0alj-09f changing port numbers ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your netw...

  • Page 415

    0alj-09h setting a proxy a proxy (or http proxy server) refers to a computer or software that carries out http communication for other devices, especially when communicating with resources outside the network, such as when browsing web sites. The client devices connect to the outside network through...

  • Page 416

    [use proxy] select the check box to use the specified proxy server when communicating with an http server. [http proxy server address] enter the address of the proxy server. Specify the ip address or host name depending on the environment. [http proxy server port number] change the port number as ne...

  • Page 417

    0alj-09j restricting the machine's functions some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting access to address book a...

  • Page 418

    0alj-09k restricting access to address book and sending functions (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the address book or ldap servers, or by setting a pin ...

  • Page 419

    0alj-09l setting a pin for address book the address book can be set to require users to enter a pin in order to add new entries to the address book or edit existing entries. Setting a pin to the address book can reduce the risk of documents being sent to unintended recipients because changes to the ...

  • Page 420

    0alj-09r limiting available destinations by limiting fax numbers that can be specified when sending documents to those already registered in the address book, those previously used, or those searchable from the ldap servers, you can reduce the possibility of specifying incorrect destinations and pre...

  • Page 421

    0alj-09s prohibiting pc faxing (mf8580cdw / mf8550cdn / mf8280cw only) you can prohibit users from pc faxing (faxing from a computer). Press . Use / to select , and press . If the logon screen appears, enter the correct id and pin using the numeric keys, and then press . Logging on to the machine se...

  • Page 422

    0alj-09u disabling use of previously used destinations you can disable selecting previously used destinations and settings from the transmission records for faxing or for scanning to e-mail or a shared folder. Press . Use / to select , and press . If the logon screen appears, enter the correct id an...

  • Page 423

    0alj-09w checking destinations before sending documents by entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send confidential documents. Displaying the screen for confirming the fax number (mf858...

  • Page 424

    Does not display the details of the entered coded dial number. Displays the details of the entered coded dial number. Press . Links registering destinations specifying from address book (fax) specifying from address book registering address book from remote ui (mf8580cdw / mf8550cdn / mf8540cdn / mf...

  • Page 425

    0alj-09x prohibiting sequential broadcasting (mf8580cdw / mf8550cdn / mf8280cw only) sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. Press . Use / to select , and press . If the logon screen appears, enter the cor...

  • Page 426

    0alj-09y restricting usb functions usb is a convenient way of connecting peripheral devices and storing or relocating data, but usb can also be a source of information leakage if it is not properly managed. Be especially careful when handling usb memory devices. This section describes how to restric...

  • Page 427

    Select , and press . Select , and press . Prohibits data from being stored into a usb memory device. Scanned data cannot be stored into the usb memory device. Permits data being stored into a usb memory device. Restart the machine. Turn off the machine, wait for at least 10 seconds, and turn it back...

  • Page 428

    0alj-0a0 disabling http communication http is used for communications over the network, such as when you access the machine via the remote ui. If you are using a usb connection or are otherwise not using http, you can disable http to block malicious third-party intrusions via the unused http port. I...

  • Page 429

    0alj-0a1 disabling remote ui the remote ui is useful because the machine settings can be specified by using a web browser on a computer. To use the remote ui, the machine must be connected to a computer over the network. If the machine is connected to a computer via usb, or if you do not need to use...

  • Page 430

    0alj-0a3 implementing robust security features authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine sup...

  • Page 431

    0alj-0a4 enabling ssl encrypted communication for the remote ui you can encrypt communication between the machine and a web browser on the computer by using secure sockets layer (ssl). Ssl is a mechanism for encrypting data sent or received over the network. Ssl must be enabled when the remote ui is...

  • Page 432

    Note: viewing details of a certificate you can check the details of the certificate or verify the certificate by clicking the corresponding text link under [key name], or the certificate icon. Verifying key pairs and digital certificates enable ssl for the remote ui. 1 click [security settings] [rem...

  • Page 433

    Starting the remote ui with ssl if you try to start the remote ui when ssl is enabled, a security alert may be displayed regarding the security certificate. In this case, check that the correct url is entered in the address field, and then proceed to display the remote ui screen. Starting remote ui ...

  • Page 434

    0alj-0a5 configuring ipsec settings internet protocol security (ipsec or ipsec) is a protocol suite for encrypting data transported over a network, including internet networks. While ssl only encrypts data used on a specific application, such as a web browser or an e-mail application, ipsec encrypts...

  • Page 435

    Before using ipsec for encrypted communication, you need to register security policies (sp). A security policy consists of the groups of settings described below. Up to 10 policies can be registered. After registering policies, specify the order in which they are applied. Selector selector defines c...

  • Page 436

    Select the [use ipsec] check box and click [ok]. If you want the machine to only receive packets that match one of the security policies that you define in the steps below, clear the [receive non-policy packets] check box. Click [register new policy...]. Specify the policy settings. 1 in the [policy...

  • Page 437

    [local address] click the radio button for the type of ip address of the machine to apply the policy. [all ip addresses] select to use ipsec for all ip packets. [ipv4 address] select to use ipsec for all ip packets that are sent to or from the ipv4 address of the machine. [ipv6 address] select to us...

  • Page 438

    Range of addresses with a prefix (ipv6 only) enter the address, followed by a slash and a number indicating the prefix length. Fe80::1234/64 [subnet settings] when manually specifying ipv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit num...

  • Page 439

    3 specify the [valid for] and [authentication]/[encryption]/[dh group] settings. Using a key pair and preinstalled ca certificates for authentication 1 click the [digital signature method] radio button for [authentication method] and then click [key and certificate...]. 2 click [register default key...

  • Page 440

    [select algorithm] select the [esp], [esp (aes-gcm)], or [ah (sha1)] check box(es) depending on the ipsec header and the algorithm used. Aes- gcm is an algorithm for both authentication and encryption. If [esp] is selected, also select algorithms for authentication and encryption from the [esp authe...

  • Page 441

    0alj-0a6 configuring ieee 802.1x authentication the machine can connect to an 802.1x network as a client device. A typical 802.1x network consists of a radius server (authentication server), lan switch (authenticator), and client devices with authentication software (supplicants). If a device tries ...

  • Page 442

    Click [edit...]. Select the [use ieee 802.1x] check box, enter the login name in the [login name] text box, and specify the required settings. [use ieee 802.1x] select the check box to enable ieee 802.1x authentication. [login name] enter up to 24 alphanumeric characters for a name (eap identity) th...

  • Page 443

    Note: viewing details of a key pair or certificate you can check the details of the certificate or verify the certificate by clicking the corresponding text link under [key name], or the certificate icon. Verifying key pairs and digital certificates setting ttls/peap 1 select the [use ttls] or [use ...

  • Page 444

    [user name] enter up to 24 alphanumeric characters for the user name. [change password] to set or change the password, select the check box and enter up to 24 alphanumeric characters for the new password both in the [password] and [confirm] text boxes. Click [ok]. Restart the machine. Turn off the m...

  • Page 445

    0alj-0a7 configuring settings for key pairs and digital certificates in order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure com...

  • Page 446

    0alj-0a8 generating key pairs a key pair can be generated with the machine when it is required for encrypted communication via secure sockets layer (ssl). You can use ssl when accessing the machine via the remote ui. Up to five key pairs can be registered to the machine. Start the remote ui and log ...

  • Page 447

    [key settings] [key name] enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [signature algorithm] select the signature algorithm from the drop-down list. [key algorithm] rsa is used for generating a key pair. Select the key ...

  • Page 448

    0alj-0a9 using ca-issued key pairs and digital certificates key pairs and digital certificates can be obtained from a certification authority (ca) for use with the machine. You can store and then register these files by using the remote ui. Make sure that the key pair and the certificate satisfy the...

  • Page 449

    Disabling or enabling the preinstalled ca certificates click [disable] on the right of the preinstalled ca certificate you want to disable. To enable the certificate again, click [enable] on the right of the certificate. Click [install...]. Note: deleting a key pair or ca certificate click [delete] ...

  • Page 450

    Links generating key pairs verifying key pairs and digital certificates enabling ssl encrypted communication for the remote ui configuring ipsec settings configuring ieee 802.1x authentication 㻠㻡㻜㻌㻛㻌㻢㻣㻢.

  • Page 451

    0alj-0aa verifying key pairs and digital certificates once key pairs and ca certificates are registered, you can view their detailed information or verify them for validity and signature. Start the remote ui and log on in system manager mode. Starting remote ui click [settings/registration]. Click [...

  • Page 452

    The result from verifying the certificate is displayed as shown below. Links generating key pairs using ca-issued key pairs and digital certificates 㻠㻡㻞㻌㻛㻌㻢㻣㻢.

  • Page 453

    0alj-0ac using remote ui using a web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make some settings such as registering the address book. You can do this without leaving your desk, making system management easi...

  • Page 454

    0alj-0ae starting remote ui to operate remotely, you need to input the ip address of the machine into a web browser and start the remote ui. Check the ip address set to the machine in advance ( viewing network settings). If you have any questions, ask your network administrator. Start the web browse...

  • Page 455

    㻠㻡㻡㻌㻛㻌㻢㻣㻢.

  • Page 456

    0alj-0af remote ui screens this section describes the typical screens of the remote ui. Portal page (main page) [status monitor/cancel] page [settings/registration] page [address book] page (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) [log out] logs off from the remote ui. The login page will...

  • Page 457

    [to portal] returns to portal page (main page). Menu click an item, and the content is displayed in the right page. Managing documents and checking the machine status breadcrumb trail indicates the series of pages you opened to display the currently displayed page. You can check what page is current...

  • Page 458

    When you have logged on in end-user mode, only [system management] will be displayed. [to portal] displays portal page (main page). [favorites] displays the list of the favorites. Registering in the address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) [coded dial] displays the list of th...

  • Page 459

    0alj-0ah managing documents and checking the machine status checking current status of print documents checking history of documents checking error information checking device specifications checking system manager information checking print total counter note the document file name displays only 32...

  • Page 460

    When an error occurs, this page will be displayed by clicking the message displayed under [error information] on portal page (main page). Portal page (main page) log on to the remote ui ( starting remote ui) [status monitor/cancel] [error information] the maximum print speed and the secure print mem...

  • Page 461

    Log on to the remote ui ( starting remote ui) [status monitor/cancel] [device information] the total number of pages that have been printed by the copy, print, and fax functions is displayed. Log on to the remote ui ( starting remote ui) [status monitor/cancel] [check counter] links remote ui screen...

  • Page 462

    0alj-0ar setting up menu options from remote ui you can change the various machine settings by using the remote ui. Most of the settings can be set also on the machine, but some settings can only be set using the remote ui. Note you can change the settings under the [system management settings] only...

  • Page 463

    Settings memory media print settings printer settings printer settings report settings printing reports and lists system management settings system management system management settings department id management setting the department id management network settings network security settings security ...

  • Page 464

    0alj-0aj saving/loading registered data address book or menu options data that has been registered in the machine can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the address book to mu...

  • Page 465

    0alj-0ak saving/loading address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can save registered address book data in your computer, or register saved address book data in the machine. Other machines can import the registration contents exported from this machine and vice versa . It ...

  • Page 466

    Follow the on-screen instructions to specify the location where the exported address book is saved. The address book will be saved. Important do not operate until the process is complete. The screen remains the same during the export process. Do not operate the remote ui until the message [the (file...

  • Page 467

    If the screen prompting you to enter the address book pin is displayed, enter the [pin] and click [ok]. Setting a pin for address book click [import]. Specify the address book file to be imported, and click [start importing]. To specify the file to be imported, click [browse...] and select the file,...

  • Page 468

    0alj-0al saving/loading settings you can save the setting data of the menu options in your computer, or register the saved data in the machine. The exported data can be imported. If using same model, other machines can import the data exported from this machine and vice versa. These operations can b...

  • Page 469

    Click [import/export] [menu]. Click [start exporting]. Follow the on-screen instructions to specify the location where the exported setting data is saved. The setting data will be saved. Important do not operate until the process is complete. The screen remains the same during the export process. Do...

  • Page 470

    Click [import/export] [menu]. Click [import]. Specify the setting file to be imported, and click [start importing]. To specify the file to be imported, click [browse...] and select the file, or enter the path to the file in [file path] (the file name with the location where the file is saved). Click...

  • Page 471

    Turn off the machine, wait for at least 10 seconds, and turn it back on. Links remote ui screens setting menu list 㻠㻣㻝㻌㻛㻌㻢㻣㻢.

  • Page 472

    0alj-0as registering address book from remote ui (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can register or edit the address book of the machine by using the computer. Note you can change the settings only when you have logged on in system manager mode. Start the remote ui. Starting rem...

  • Page 473

    You can delete a registered item by clicking the corresponding [delete] button. Select [destination type to register] and click [ok]. Specify required settings and click [ok]. Links remote ui screens saving/loading address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) address book list (m...

  • Page 474

    0alj-0au setting menu list there are various settings in this machine. You can adjust each of the settings in detail. Access these settings by pressing . Tips you can print the setting menu in list form to check the current settings: user data list/system manager data list 㻠㻣㻠㻌㻛㻌㻢㻣㻢.

  • Page 475

    0alj-0aw network settings all the settings about the network are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available for the mf8580cdw / mf8280cw. Settings marked with " " are only available for the mf8580cdw /...

  • Page 476

    Enter manually select to configure a wireless connection by manually entering an ssid. By using this method, you can specify authentication and encryption settings in detail. Setting up connection by specifying detailed settings security settings none wep open system select wep key: 1/2/3/4 edit wep...

  • Page 477

    Gateway address: 0.0.0.0 check settings auto acquire ip address subnet mask gateway address ping command select to check that the machine is connected to a computer over a network. Testing the network connection dns settings specify settings for domain name system (dns), which provides a host name f...

  • Page 478

    Prefix length dns settings specify settings for domain name system (dns), which provides a host name for ip address resolutions. Configuring dns dns host name/domain name settings use ipv4 host/domain off host name domain name on dns dynamic update settings off on register manual address off on regi...

  • Page 479

    On use wsd browsing off on wsd scan settings use wsd scan off on use computer scan off on use multicast discovery off on use http enable or disable http, which is required for communications with a computer, such as when using the remote ui, wsd printing, or printing with google cloud print. Disabli...

  • Page 480

    On snmpv3 settings enable or disable snmpv3. Use the remote ui to specify detailed settings that are applied when snmpv3 is enabled. Off on acquire printer management information from host enable or disable the monitoring of printer management information from a networked computer running snmp-compa...

  • Page 481

    Specify a wait time for connecting to a network. Select the setting depending on the network environment. Setting a wait time for connecting to a network 0 to 300 (sec.) select the communication mode of ethernet (half-duplex/full-duplex) and the ethernet type (10base-t/100base-tx). You can also view...

  • Page 482

    0alj-0ax preferences all the settings about the sound volume and display are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available for the mf8580cdw / mf8550cdn / mf8280cw. Settings marked with " " have different...

  • Page 483

    Only when error occurs three levels scanning done tone select whether the machine beeps when scanning fax documents is complete. You can also adjust the volume. Off on three levels only when error occurs three levels entry tone select whether the machine beeps when a key is pressed on the operation ...

  • Page 484

    By default, the main copy screen is displayed immediately after the machine is turned on or when the auto reset function is performed. Specify the setting to change the default screen and display the main screen of a different function. Copy fax scan memory media print brightness adjust the brightne...

  • Page 485

    Message display time specify the interval in seconds at which two different messages are alternately displayed. 1 to 2 to 5 (sec.) scrolling speed adjust the speed for scrolling the screen by selecting from three levels. Slow standard fast cursor movement configure how the cursor moves after a chara...

  • Page 486

    Remote ui language select the display language used for the remote ui screens. English , french, spanish, german, italian, dutch, finnish, portuguese, norwegian, swedish, danish, czech, hungarian, russian, turkish, polish *2 select a language 㻠㻤㻢㻌㻛㻌㻢㻣㻢.

  • Page 487

    0alj-0ay timer settings all the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " cannot be imported or exported via the remote ui. Settings marked with " " may be unavailable or have different defa...

  • Page 488

    Current date/time settings set the current date and time. Use / to move the cursor, and / to specify the date and time or switch between /. Important set before setting the current date and time. If the setting is changed, the current date and time are also changed accordingly. Note the current date...

  • Page 489

    Start: month, week, day end: month, week, day if a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (auto reset). Specify the interval at which the auto reset is performed. Select to disable the auto reset function. The auto...

  • Page 490

    The setting menu is displayed. We recommend using the factory default settings to save the most power. Entering sleep mode mf8580cdw / mf8550cdn / mf8540cdn 10 to 60 (min.) mf8280cw / mf8230cn 20 to 60 (min.) if a key has not been pressed for a specified period of time after the screen below is disp...

  • Page 491

    0alj-0c0 common settings all the settings about the operation of the paper drawer and the paper feed method are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available when the optional paper drawer (drawer 2) is a...

  • Page 492

    Specify this setting when you print a document on paper with logos. To print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing. However, if you change the setting to , you can just load the paper ...

  • Page 493

    When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1- sided and 2-sided printing. Note: we recommend selecting if you do not need to consider which side to print on. To print on a specific side of paper, you do not need to flip over paper in t...

  • Page 494

    0alj-0c1 copy settings all the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available for the mf8580cdw / mf8550cdn / mf8540cdn. Settings marked with " " are only available when the opt...

  • Page 495

    Yellow: 17 levels magenta: 17 levels cyan: 17 levels black: 17 levels 㻠㻥㻡㻌㻛㻌㻢㻣㻢.

  • Page 496

    0alj-0c2 fax settings (mf8580cdw / mf8550cdn / mf8280cw only) all the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " may be unavailable or vary or have the different default depending on the countr...

  • Page 497

    Specify settings for sending faxes. Change default settings specify settings used for sending faxes. The selected settings are used as the default settings when scanning documents. Changing default settings resolution 200 x 100 dpi (normal) 200 x 200 dpi (fine) 200 x 200 dpi (photo) 200 x 400 dpi (s...

  • Page 498

    Auto redial specify settings for auto redial, a function that automatically redials the fax number after several minutes if the first attempt fails because the line is busy. You can specify how many times the machine redials and the interval between redials. Off on redial times 1 to 2 to 10 (times) ...

  • Page 499

    Check dial tone before sending select whether to check the dial tone before a fax number is dialed. Off on specify settings for receiving faxes. Ecm rx enable or disable error correction mode (ecm). Ecm checks for fax data errors and corrects them. To reduce errors on sent faxes, see ecm tx. Off on ...

  • Page 500

    Specify settings for sounding a ring to notify you of incoming faxes. This feature is only available when or switch> is selected for the receive mode. Specify how many times the incoming call rings when the machine receives a fax call. You can also disable the settings to prevent the incoming call f...

  • Page 501

    Specify settings for printing received faxes. Print on both sides specify settings for printing received faxes on both sides of paper. Off on reduce rx size specify settings for reducing the image size of a received document. You can select an automatic reduction ratio that reduces the received docu...

  • Page 502

    Continue printing when toner is low if receiving faxes when toner is nearly empty, the machine holds them in memory instead of printing. However, if this function is enabled, the machine continues printing. Off on important when this function is enabled, faxes may fade or blur. Because received docu...

  • Page 503

    0alj-0c3 scan settings all the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available for the mf8580cdw / mf8550cdn / mf8540cdn. Settings marked with " " cannot be imported or exported ...

  • Page 504

    Reply to none specify from address book priority low standard high windows (smb) scan size a4 a5 file format pdf (compact) pdf jpeg tiff density nine levels original orientation portrait landscape original type text text/photo photo 2-sided original off book type calendar type sharpness seven levels...

  • Page 505

    Pdf jpeg tiff density nine levels original orientation portrait landscape original type text text/photo photo 2-sided original off book type calendar type sharpness seven levels data size small: memory priority standard large: image quality priority specify settings for the gamma value and file comp...

  • Page 506

    Color scan b&w scan custom 1 custom 2 network connection color scan b&w scan custom 1 custom 2 scan -> pc2 off usb connection color scan b&w scan custom 1 custom 2 network connection color scan b&w scan custom 1 custom 2 confirm destination scan -> pc1 scan -> pc2 㻡㻜㻢㻌㻛㻌㻢㻣㻢.

  • Page 507

    0alj-0c4 memory media print settings all the settings are about the memory media print listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available when the optional paper drawer (drawer 2) is attached. Settings marked ...

  • Page 508

    Details images select whether to display files in a usb memory device in ascending or descending order of file name or date. Name (ascending) name (descending) date/time (ascending) date/time (descending) select whether to display short or long text for file names that are stored in a usb memory dev...

  • Page 509

    Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as " 1" or " 2" are added at the end of the file names. Displays a file name up to 20 characters. Note the number of characters described above does not include the characters in file exten...

  • Page 510

    0alj-0c5 printer settings all the settings about the printer are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with an asterisk ( ) are only available for the mf8580cdw / mf8550cdn / mf8540cdn. Priority of settings settings that are...

  • Page 511

    Select the default setting for the size and type of the paper to print on. Note and cannot be specified separately. Specify the paper size in the size> screen, and then specify the paper type in the screen. Default paper size select the default setting for the size of the paper to print on. A4 a5 b5...

  • Page 512

    Select whether to switch between printing on a4 and ltr size paper if one of these paper sizes is loaded but the other is not. Configuring printer settings on the machine off on specify the print quality such as toner density and image data processing methods. Density specify the print density for e...

  • Page 513

    17 levels low 17 levels note the settings specified for are disabled when is enabled. Toner save select whether to reduce toner consumption. Off on important when this setting is enabled, fine lines and portions with lighter print density may become blurred. Gradation select the data processing meth...

  • Page 514

    Mode 3 mode 4 mode 5 mode 6 line control select the data processing method to reproduce lines. If is selected, lines are processed to print as clearly as text. If is selected, lines are processed as graphics and printed in similar tones and gradations to those of graphics. Resolution priority gradat...

  • Page 515

    Specify the page layout settings such as binding position and margin values. Binding location select the binding position of the paper (along the long edge or the short edge). For 2-sided printing, image orientation is automatically arranged to produce the correct layout. In the illustrations below ...

  • Page 516

    The print position to the right. Decreasing the value moves the print position to the left. -50.0 to ±0 to +50.0 (mm) important if this setting moves any of the print data outside the printable area, the portion outside the printable area will not be printed. Note you can specify this setting in com...

  • Page 517

    If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be printed. Offset long edge (back) specify the print position by setting the offset value for the long edge on the back side of the paper. Increasing the value moves the print pos...

  • Page 518

    Set the time period after which the machine deletes incomplete print data from memory. The machine deletes incomplete print data because it may have some errors and prevent the machine from printing the next document. 5 to 15 to 300 (sec.) note provide the machine with enough time to receive all the...

  • Page 519

    Specify how print data should be treated when it is too large to be held in the memory of the machine. The machine can either print the data in lower image quality () or cancel printing and display an error message (). Output display error specify the pcl printing settings such as page layout and pr...

  • Page 520

    Point size set the font size in points, adjustable in 0.25 increments. You can specify this setting only when a proportionally-spaced scalable font is selected in . 4.00 to 12.00 to 999.75 (point) pitch set the font pitch, or cpi (characters per inch), adjustable in 0.01 increments. You can specify ...

  • Page 521

    Iso4 iso6 iso60 iso69 isol1 isol2 isol5 isol6 legal math8 mctext mspubl pc1004 pc8tk pifont psmath pstext roman8 vnintl vnmath vnus win30 winbalt winl1 winl2 winl5 custom paper select whether to set a custom paper size. Select to set the dimensions of the paper in and . Off on unit of measure select...

  • Page 522

    Y dimension specify the vertical dimension (long edge) of the custom paper. 127 to 355 (mm) append cr to lf select whether to append a carriage return (cr) when the machine receives a line feed code (lf). If is selected, the print position moves to the beginning of the next line when the machine rec...

  • Page 523

    Or separately for text, graphics, and images. Error diffusion off on resolution/gradation text resolution gradation graphics resolution gradation image resolution gradation rgb source profile select the source profile for color matching to print rgb data, according to the monitor you are using. If y...

  • Page 524

    Output profile select the output profile for color matching. It is recommended that you use the default setting for printing text or graphic data, and the setting for printing photographic images. Text normal photo graphics normal photo image normal photo note this setting is enabled only when is se...

  • Page 525

    Gray compensation select whether to print gray (black and white) data using only the black toner. You can specify the setting separately for text, graphics, and images. Text off on graphics off on image off on cms (matching) selection performs color matching suitable for printing photographic images...

  • Page 526

    You can set the machine or a computer (printer driver) to perform color matching. If is selected, the machine performs color matching, and if is selected, the computer or printer driver performs it. Printer host cms (matching)/gamma select the processing method for print data. You can select to perf...

  • Page 527

    Advanced smoothing select how jagged outlines of text and graphics are smoothed. Applies a stronger smoothing effect than . You can apply the setting separately for text and graphics. Advanced smoothing off smooth 1 smooth 2 apply to graphics off on apply to text off on select , , or set the gamma v...

  • Page 528

    0alj-0c6 adjustment/maintenance all the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with an asterisk ( ) are only available when the optional paper drawer (drawer 2) is attached. Auto ...

  • Page 529

    Off on use this function if color shift has blurred the image. Correcting "print color mismatch" adjust the threshold value to determine whether to print black text in color documents by using only black toner or by using a mixture of black and color toners. You can set values for the feeder and the...

  • Page 530

    Rough paper settings when printing on rough paper, especially when color images are printed too light, select . You can specify the settings separately for each paper source. Multi-purpose tray off on drawer 1 off on drawer 2 off on envelope cling prevention if envelope flaps cling to the envelope b...

  • Page 531

    Special mode p if the printed paper curls, select . Off on clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts. Fixing unit clean the transfer belt inside the machine to prevent the print quality from deteriorating. Transfer belt clean the feeder rollers...

  • Page 532

    0alj-0c7 system management settings all the settings about system management settings are listed with short descriptions. Default settings are marked with a dagger ( ). Note asterisks ( ) settings marked with " " are only available for the mf8580cdw / mf8550cdn / mf8280cw. Settings marked with " " h...

  • Page 533

    System manager name enter up to 32 alphanumeric characters for the name of an administrator. Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine. Device name location select whether to use the department id management, a feature that uses ids as ...

  • Page 534

    Use ipsec select whether to perform encrypted communication by establishing a virtual private network (vpn) via ipsec. Configuring ipsec settings off on ipv4 address filter enable or disable settings for filtering packets sent to or received from devices with specified ipv4 addresses. Specifying ip ...

  • Page 535

    Mac address filter enable or disable settings for filtering packets sent to or received from devices with specified mac addresses. Specifying mac addresses for firewall rules outbound filter off on inbound filter off on specify settings for sending or receiving faxes. Fax settings specify the commun...

  • Page 536

    R-key setting if your machine is connected through a pbx (private branch exchange), it is necessary to set the access method. You can set the pbx type to or . If you register the outside line access number to the r-key, you can easily access the outside line. Pstn pbx prefix hooking memory lock sett...

  • Page 537

    Ireland (ie) italy (it) jordan (jo) luxembourg (lu) ukraine (ua) great britain (gb) other select whether to forward all the received fax documents to a specified destination. In addition to a fax number, you can also specify an e-mail address or a shared folder in a computer as the forwarding destin...

  • Page 538

    Specify a pin and require entering it to add new entries to or edit existing entries in the address book. Setting a pin for address book restrict new destinations select whether to limit the fax numbers and e-mail addresses that can be specified as destinations to those already registered in the add...

  • Page 539

    Enable or disable the usb port that is used for connecting the machine to a computer. Restricting the usb connection with a computer off on select whether to permit storing scanned documents into a usb memory device. Restricting the scan to usb function off on select whether to permit printing data ...

  • Page 540

    Enable or disable secure print. Printing via secure print off on secure print deletion time 10 to 30 to 240 (min.) select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using plug and play. Mf drive...

  • Page 541

    Select how to install the firmware update according to the environment of the machine. Select to manually install the firmware update available on the canon web site yourself. For instructions on how to install the update, see the instruction manual available on the web site. When the machine uses a...

  • Page 542

    0alj-0c8 initialize menu select to restore the settings listed below to the factory defaults. You can restore all the settings listed below at once, or you can restore individual settings separately. Initializing menu note asterisks ( ) settings marked with an asterisk ( ) are only available for the...

  • Page 543

    0alj-0c9 troubleshooting when a problem occurs, check this chapter to find out solutions before contacting canon. Paper jams if a document or paper jams, see clearing jams to remove the jammed paper. A message or error code appears if the screen displays a message or error code (three digits), see t...

  • Page 544

    0alj-0ca clearing jams if a paper jams, is displayed on the screen. Press to display simple solutions. If it is difficult to understand the procedures on the display, see the following sections to clear jams. Mf8580cdw / mf8550cdn / mf8540cdn document jams in the feeder (mf8580cdw / mf8550cdn / mf85...

  • Page 545

    1 open the feeder cover. 2 move the lever to unlock. 3 gently pull out the document. Remove the jammed document from the inner cover inside the feeder. 1 hold the green knob, and open the inner cover. 2 gently pull out the document. 3 close the inner cover. Return the lever back in place, and close ...

  • Page 546

    Open the front cover. Lift the operation panel. Gently pull out the paper. Lower the operation panel and the front cover. If there is paper loaded in the tray, remove it first. Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next ste...

  • Page 547

    Important: make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. 2 hold the green knobs, and push down the part shown in the figure. 3 gently pull out the paper. Important: do not touch the ...

  • Page 548

    Important: make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Gently pull out the paper. When the optional paper drawer (drawer 2) is attached, gently pull out the paper in the same way. ...

  • Page 549

    Hold the green knobs, and firmly close the duplex unit ( ) until it clicks. Gently pull out the paper. Close the rear cover. If there are documents placed in the feeder, remove them first. Then, follow the procedure below. Open the feeder cover. Gently pull out the document. Close the feeder cover. ...

  • Page 550

    Lift the operation panel. Gently pull out the paper. Lower the operation panel. Open the rear cover. Gently pull out the paper. Close the rear cover. Pull out the paper drawer. Paper jams in the front and back sides paper jams in the manual feed slot (mf8280cw / mf8230cn) 1 2 3 4 5 6 1 㻡㻡㻜㻌㻛㻌㻢㻣㻢.

  • Page 551

    Important: make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Open the cover. Hold the green knobs, and push down the part shown in the figure. Gently pull out the paper. Hold the green k...

  • Page 552

    0alj-0cc when an error message appears if you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. Black & white copying is restricted. Do you want to log in? Black and white co...

  • Page 553

    Cannot print rx data. A received document cannot be printed due to the following: replacement period of the toner cartridge is near. A cover is opened. A toner cartridge is not set. Paper is not set. A document or paper jams. An abnormality occurs. Check whether the problems above are occurring. If ...

  • Page 554

    Cloud print is unavailable due to an error. Check whether the machine is correctly connected to a wireless lan or wired lan. Connecting via wireless lan (mf8580cdw / mf8280cw only) connecting via wired lan a port that is used for cloud print may be blocked by a firewall or other protection. Check wh...

  • Page 555

    Connection failed. Check the psk settings. The network key (psk) of a wireless router to be connected is not set to the machine correctly. Check the network key (psk) of the wireless router, and set it to the machine again. Checking the ssid and network key setting up connection by selecting a wirel...

  • Page 556

    Connect to the network. Installation/settings problems if the problem persists even after checking the wireless lan connection, check the security settings of the wireless router. Could not connect using wps. Wait a moment, then configure the settings again. When automatic setting with wps was attem...

  • Page 557

    No paper paper is not loaded in the paper drawer or the manual feed slot. Load the paper. Loading paper paper on which reports or lists can be printed is not loaded. Reports or lists can be printed on a4 or letter size paper. Load a4 or letter size paper and set its size. Also, set the paper type to...

  • Page 558

    Paper size & settings mismatch the paper size setting on the operation panel does not match the loaded paper size. Match the paper size setting specified in and the size of the paper that is actually loaded. To use the loaded paper change the setting of to match the loaded paper size. Specifying pap...

  • Page 559

    Toner is running low. Have a new toner cartridge ready. About replacement toner cartridges printer memory full: press status monitor the memory became full of print data that could not be printed due to errors. Cancel printing of the documents with errors or print the documents by selecting . Cancel...

  • Page 560

    Shared key authentication failed. Check the wep settings. The network key (the wep key) of a wireless router to be connected is not set to the machine correctly. Check the network key (the wep key) of the wireless router, and set it to the machine again. Checking the ssid and network key setting up ...

  • Page 561

    The image cannot be recognized. The image you selected could not be previewed when you were selecting files to print in a usb memory device. Images with the "?" icon cannot be previewed. Jpeg or tiff images can be previewed, but some of the images may not be able to be displayed. Printing from usb m...

  • Page 562

    The memory is full. Scanning will be canceled. Do you want to print? A document could not be scanned due to insufficient memory space. Select whether to print up to the scanned pages or to cancel the scanning. If you cancel, divide the document into multiple sections and scan them, or change the sca...

  • Page 563

    The yellow toner cartridge has reached the end of its lifetime the toner cartridge has reached the end of its lifetime. Replacement of the toner cartridge is recommended. How to replace toner cartridges toner cartridge error re-insert or replace the toner cartridge. The toner cartridge is not set in...

  • Page 564

    0alj-0ce when an error code appears if printing is not successful or you cannot send or receive a fax or scanned document, or another error occurs, that error appears on a report or a message on the screen as a three-digit number (error code). Check the following to find out causes and solutions for...

  • Page 565

    ＃018 a fax could not be sent since the recipient's machine did not respond because the line was busy or for other reasons. When the recipient's machine is turned off or the line is busy, a fax may not be sent. Ask the recipient to check the machine status. When sending the fax overseas, insert pause...

  • Page 566

    ＃406 a scanned document could not be stored to a usb memory device due to an error. Remove the usb memory device, and insert it again. Scanning documents directly to usb memory reduce the number of documents to scan. ＃701 authentication failed because an incorrect department id or pin was entered wh...

  • Page 567

    Scanned data could not be e-mailed or stored to the shared folder because the lan cable is disconnected. Check whether the lan cable is connected correctly. Connecting to a wired lan ＃755 scanned data could not be e-mailed or stored to the shared folder because tcp/ip was not working correctly. Chec...

  • Page 568

    Check whether the user name and password that are registered to the destination are consistent with the user account (user name and password) that is registered to the shared folder. For more information about shared folders, see send setting guide (included with the user software cd-rom). For more ...

  • Page 569

    Printing from usb memory (usb print) ＃839 a user name and password that are used for smtp authentication are not set correctly. Set the user name and password correctly. Configuring basic e-mail settings configuring advanced e-mail settings ＃841 when sending an e-mail, an encryption algorithm that i...

  • Page 570

    ＃853 a document could not be printed because its data size exceeded the machine's upper processing capability. The machine may not be able to print documents with many pages. Reduce the number of pages per printing, or print when no print job is queued or no document is being printed. If you are sti...

  • Page 571

    0alj-0cf common problems if you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized canon dealer or the canon help line. Is the machine turned on? Is the power cord connected? If the machine is turned...

  • Page 572

    0alj-0ch installation/settings problems see common problems also. Note icons in the description problem with the wireless lan connection problem with the wired lan connection problem with the usb connection the machine cannot be connected to a computer via a wireless lan, a wired lan and a usb cable...

  • Page 573

    The machine dials up to an unintended connection destination (if a dialup router is connected to a network). If a dialup router does not need to pass broadcast packets, set the dialup router so that the broadcast packets will not pass. If the dialup router needs to pass broadcast packets, check whet...

  • Page 574

    When only ieee 802.11n is used for the wireless communication, wep is selected or the wpa/wpa2 encryption method is set to tkip. The stealth mode is activated. 㻡㻣㻠㻌㻛㻌㻢㻣㻢.

  • Page 575

    0alj-0cj copying problems see common problems also. Printing results are not satisfactory. Paper creases or curls. When you cannot print properly 㻡㻣㻡㻌㻛㻌㻢㻣㻢.

  • Page 576

    0alj-0ck printing problems see common problems also. Printing results are not satisfactory. Paper creases or curls. When you cannot print properly you cannot print. Is a printer driver installed to your computer correctly? Mf driver installation guide printing seems to be slow. Print or delete data ...

  • Page 577

    0alj-0cl faxing/telephone problems (mf8580cdw / mf8550cdn / mf8280cw only) see common problems also. A fax cannot be sent. Is an external phone line busy? Wait until the line becomes free. Has an error occurred? Print and check a communication management report. Communication management report (mf85...

  • Page 578

    0alj-0cr when you cannot print properly if printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local authorized canon dealer or the canon help line. Smudge marks appear on the bottom edge of printouts streaks appear on ...

  • Page 579

    0alj-0cs printing results are not satisfactory dirt inside the machine may affect printing results. Perform care and cleaning to the machine first. Cleaning the machine smudge marks appear on the bottom edge of printouts do you print data without margins? This symptom occurs if a margin is set to no...

  • Page 580

    Are you using appropriate paper? Check usable paper, and replace with appropriate paper. Paper loading paper is toner running low? Check how much toner is left, and replace the toner cartridges as necessary. Replacing toner cartridges printouts are faded is toner running low? Check how much toner is...

  • Page 581

    Is toner running low? Check how much toner is left, and replace the toner cartridges as necessary. Replacing toner cartridges printouts are grayish is toner running low? Check how much toner is left, and replace the toner cartridges as necessary. Replacing toner cartridges 㻡㻤㻝㻌㻛㻌㻢㻣㻢.

  • Page 582

    0alj-0cu paper creases or curls paper creases is paper loaded correctly? If paper is not loaded below the load limit line or is loaded obliquely, it may crease. Loading paper are you using paper that has absorbed moisture? Replace with appropriate paper. Loading paper are you using appropriate paper...

  • Page 583

    0alj-0cw paper is fed incorrectly printouts are skewed do the paper guides align with the edges of the paper? If the paper guides are too loose or too tight, the printouts are skewed. Loading paper is the paper source the manual feed slot? Load the paper into the paper drawer. Loading paper in the p...

  • Page 584

    0alj-0cx when a problem cannot be solved if you cannot solve a problem by referring to the information in this chapter, contact your local authorized canon dealer or the canon help line. Important do not disassemble or repair the machine yourself if you disassemble or repair the machine yourself, it...

  • Page 585

    0alj-0cy maintenance this chapter describes upkeep of the machine, including how to clean the machine and initialize settings. Basic cleaning cleaning the machine the machine becomes dirty exterior smudge marks appear on originals or printouts platen glass feeder streaks appear on printouts fixing u...

  • Page 586

    0alj-0e0 cleaning the machine regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Carefully read the safety instructions before you start cleaning. Maintenance and inspections where to clean exterior of the machine and ventilation...

  • Page 587

    0alj-0e1 exterior regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition. Turn off the machine, and unplug the power cord from the ac power outlet. When you turn off the machine, data that is waiting to be printed is deleted. Fax do...

  • Page 588

    0alj-0e2 platen glass regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on documents or printouts. Turn off the machine, and unplug the power cord from the ac power outlet. When you turn off the machine, data that is waiting to be prin...

  • Page 589

    0alj-0e3 feeder dust and graphite powder may adhere to the roller inside the feeder and cause smudges to appear on printouts. To clean the feeder, perform the following procedure. To clean the feeder, you need ten sheets of plain a4 or letter size paper. Set them in the feeder before performing the ...

  • Page 590

    0alj-0e4 fixing unit dirt may adhere to the fixing units inside the machine and cause black streaks to appear on printouts. To clean the fixing unit, perform the following procedure. Note that you cannot clean the fixing unit when the machine has documents waiting to be printed. To clean the fixing ...

  • Page 591

    0alj-0e5 transfer belt dirt may adhere to the transfer belt inside the machine and cause the print quality to deteriorate. To clean the transfer belt, perform the following procedure. Note that you cannot clean the transfer belt when the machine has documents waiting to be printed. Press . Use / to ...

  • Page 592

    0alj-0e6 replacing toner cartridges the machine will display a message when a toner cartridge is nearly empty. Note that the print quality becomes poor if you continue printing without taking any action. You can check the remaining toner level on the display. When a message appear if printouts are p...

  • Page 593

    Reason may be that a toner cartridge that has reached the end of its lifetime is still inserted in the machine. It is recommended that you replace this cartridge with a new one. Pressing will return to the main screen. Important you can continue printing when this message is displayed, but the print...

  • Page 594

    0alj-0e7 how to replace toner cartridges read the precautions in maintenance and inspections and consumables before replacing the toner cartridges. Open the front cover. Pull out the cartridge tray. Mf8580cdw / mf8550cdn / mf8540cdn mf8280cw / mf8230cn pull the toner cartridge straight up and out of...

  • Page 595

    Important: when pulling out the sealing tape if the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate. Also note that it will not be possible to reprint a fax because the fax function automatically deletes data once it is printed. Do not pull...

  • Page 596

    0alj-0e8 about replacement toner cartridges the average yields of the toner cartridges are shown in the table below. Purchase the toner cartridges at your local authorized canon dealer. For optimum print quality, using canon genuine toner cartridges is recommended. To find a dealer near you, contact...

  • Page 597

    0alj-0e9 relocating the machine the machine is heavy. Make sure to follow the procedures below when moving the machine to avoid injury, and also make sure to read the safety precautions before you begin. Important safety instructions turn off the machine and computer. When you turn off the machine, ...

  • Page 598

    Mf8280cw / mf8230cn carefully place the machine at the new installation site. For information about how to install the machine after relocating it, see setting up the machine. 6 㻡㻥㻤㻌㻛㻌㻢㻣㻢.

  • Page 599

    0alj-0ea maintaining and improving print quality if the printing results are not satisfactory such as low image quality, poor reproducibility, or print color mismatch, try the adjustments below. Auto adjust gradation if the density or brightness of colors in printouts and originals are different, pe...

  • Page 600

    0alj-0ec correcting the gradation gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly fr...

  • Page 601

    Place the adjustment image on the platen glass with the print side face down. Place the adjustment image so that the black stripe is toward the back side of the machine. Gently close the feeder. Press (color). The adjustment image is scanned and adjustment starts. In approximately 30 seconds, the se...

  • Page 602

    This adjustment maintains the optimized status that was acquired by . Note that you cannot perform this adjustment while performing some functions, including, scanning, and printing. If the result of this adjustment is not satisfactory, perform . This adjustment may be automatically performed after ...

  • Page 603

    Confirm the procedure, and press . Adjustment starts. In approximately 1 minute, an adjustment image is printed. Open the feeder after the screen displayed during printing disappears. Place the adjustment image on the platen glass with the print side face down. Place the adjustment image so that the...

  • Page 604

    0alj-0ef correcting "print color mismatch" print color mismatch refers to a shift in the positions of colors that may occur when printing one image with multiple toner cartridges. Print color mismatch can cause printouts to appear blurry. If print color mismatch occurs, perform the following procedu...

  • Page 605

    0alj-0eh adjusting values for text color reproducibility in color documents if copy results of black or blackish text are not satisfactory, you can improve the color reproducibility with this adjustment. This adjustment value can be set independently in the feeder and platen glass. Note the settings...

  • Page 606

    0alj-0ej printing reports and lists you can check fax results and the machine settings by printing reports and lists. Tx result report you can check the logs of sent documents. Tx result report (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) communication management report you can check the logs...

  • Page 607

    0alj-0ek tx result report (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can check the fax or e-mail logs of sent documents as well as documents scanned to a shared folder by printing a tx result report. The report can be printed either every time a transmission is completed or only when a ...

  • Page 608

    Note to print a part of a fax document on the report when you select or , a part of a fax document can be included in the report. Set tx image> to , and press . 㻢㻜㻤㻌㻛㻌㻢㻣㻢 tx image> to , and press . 㻢㻜㻤㻌㻛㻌㻢㻣㻢.

  • Page 609

    0alj-0el communication management report (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can check the fax and e-mail logs of sent and received documents by printing a communication management report. The report can be printed automatically after every 40 transmissions, or you can print it m...

  • Page 610

    0alj-0er rx result report (mf8580cdw / mf8550cdn / mf8280cw only) you can check the logs of received fax documents by printing an rx result report. The report can be printed either every time a transmission is completed or only when a receiving error occurs. (report) select the print setting select ...

  • Page 611

    0alj-0es department id management report when department id management is enabled, you can check the total volume of printouts for each by printing a department id management report. By checking the printout totals, you can better manage your paper and toner supplies. (report) check that the size an...

  • Page 612

    0alj-0eu address book list (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can check the list of destinations registered in the address book as , , and by printing an address book list. (report) select the setting you want to print out check that the size and type of paper displayed on the s...

  • Page 613

    0alj-0ew user data list/system manager data list you can check the list of the settings ( setting menu list) as well as the content that has been registered in the machine by printing a user data list or a system manager data list. Both lists include the paper size and type registered in the machine...

  • Page 614

    0alj-0ey ipsec policy list you can check the list of policy names and the ipsec settings registered in the machine by printing an ipsec policy list. (report) check that the size and type of paper displayed on the screen is loaded in the machine example: links configuring ipsec settings 㻢㻝㻠㻌㻛㻌㻢㻣㻢.

  • Page 615

    0alj-0f0 pcl font list (mf8580cdw / mf8550cdn / mf8540cdn only) you can check the list of available fonts for the machine. (report) check that the size and type of paper displayed on the screen is loaded in the machine example: 㻢㻝㻡㻌㻛㻌㻢㻣㻢.

  • Page 616

    0alj-0f1 viewing the counter value you can check separate totals for the number of pages used for color printouts and black and white printouts. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. (status monitor) or 㻢㻝㻢㻌㻛㻌㻢㻣㻢.

  • Page 617

    0alj-0f2 initializing settings you can restore the following settings: initializing menu initializing key and certificate initializing address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) initializing system management settings 㻢㻝㻣㻌㻛㻌㻢㻣㻢.

  • Page 618

    0alj-0f3 initializing menu you can restore the settings of the machine ( setting menu list). Note to initialize the settings of and , see initializing system management settings. Select the item you want to initialize items for initializing select the setting you want to initialize. Initializes all ...

  • Page 619

    0alj-0f4 initializing key and certificate you can restore the settings of the key pairs and digital certificates. Note that all the key pairs that you registered in the machine and certificates (except the preinstalled digital certificates) will be deleted after initializing. Note after initializing...

  • Page 620

    0alj-0f5 initializing address book (mf8580cdw / mf8550cdn / mf8540cdn / mf8280cw only) you can restore the settings of the address book. Note that all the information registered in the address book will be deleted after initializing. Links registering in the address book (mf8580cdw / mf8550cdn / mf8...

  • Page 621

    0alj-0f6 initializing system management settings you can restore the settings of the machine ( setting menu list). Some settings require restarting the machine to be initialized. Select the item that you want to initialize restart the machine if necessary. Items for initializing select the setting y...

  • Page 622

    0alj-0fx appendix this chapter contains technical specifications of this machine, instructions on how to use the e-manual, disclaimers, copyright information, and other important information for customers. 㻢㻞㻞㻌㻛㻌㻢㻣㻢.

  • Page 623

    0alj-0fy feature highlights give the features that are described in this section a try. The features are grouped under four headings: "going green and saving money," "improving efficiency," "going digital," and "so much more." 㻢㻞㻟㻌㻛㻌㻢㻣㻢.

  • Page 624

    0alj-0h0 going green and saving money 2-sided printing (mf8580cdw / mf8550cdn / mf8540cdn only) print multiple pages on a single sheet sleep mode you can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only be using half the paper you woul...

  • Page 625

    Save toner send faxes directly from your computer (mf8580cdw / mf8550cdn / mf8280cw only) screen your faxes (mf8580cdw / mf8550cdn / mf8280cw only) for more information about this function, see entering sleep mode. Got multi-page documents or drafts that don't need presentation-quality printing? The...

  • Page 626

    0alj-0h1 improving efficiency address book (mf8580cdw / mf8550cdn / mf8280cw only) shortcut keys for copying and scanning print images right off your usb stick entering fax and e-mail addresses in the address book saves you the inconvenience of entering them number-by-number, letter-by-letter every ...

  • Page 627

    Scan and save to a usb stick remote management with remote ui for more information about this function, see printing from usb memory (usb print). Convert paper documents into jpeg or pdf files and save them on a usb stick that you've inserted directly into the machine. There's no need to save the fi...

  • Page 628

    0alj-0h2 going digital scan and e-mail (mf8580cdw / mf8550cdn / mf8540cdn only) scan and share (mf8580cdw / mf8550cdn / mf8540cdn only) scan only what you need e-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail attachment right from the ...

  • Page 629

    Searchable pdfs convert text in scanned documents add images to a work in progress for more information about this function, see configuring scan settings in scangear mf. You can convert scanned documents to regular pdf files, or you can go a step further and make the text in that scanned document s...

  • Page 630

    0alj-0h3 so much more easy printing with google cloud print keep your printouts private (mf8580cdw / mf8550cdn / mf8540cdn only) go wireless (mf8580cdw / mf8280cw only) hook up to google cloud print with your laptop or cell phone, send your data, and out come your printed documents. With this machin...

  • Page 631

    Get faxes wherever you go (mf8580cdw / mf8550cdn / mf8280cw only) make posters make booklets (mf8580cdw / mf8550cdn / mf8540cdn only) never worry about missing a fax when you're out of the office. Set a forwarding destination and any fax that comes in on the machine will go right to you. Better yet,...

  • Page 632

    0alj-0f7 specifications the machine specifications are subject to change without prior notice due to improvements of the machine. Machine specifications paper drawer specifications (optional)(mf8580cdw / mf8550cdn / mf8540cdn only) wireless lan specifications (mf8580cdw / mf8280cw only) document typ...

  • Page 633

    0alj-0f8 machine specifications mf8580cdw / mf8550cdn / mf8540cdn type personal desktop power supply 220 to 240 v, 50/60 hz (power requirements differ depending on the country in which you purchased the product.) power consumption maximum 1,200 w or less average consumption during standby mode appro...

  • Page 634

    Power consumption 900 w or less average consumption during standby mode approx. 20 w average consumption during sleep mode approx. 1 w average consumption during sleep mode (by wireless connections) approx. 2 w when the power switch is turned off 0.5 w or less warm-up time 23 seconds or less weight ...

  • Page 635

    0alj-0f9 paper drawer specifications (optional) (mf8580cdw / mf8550cdn / mf8540cdn only) cassette feeding unit-v1 paper capacity 250 sheets (60 to 90 g/m²) available paper paper power supply from main unit dimensions (w x l x h) 430 x 454 x 102 mm weight approx. 4 kg 㻢㻟㻡㻌㻛㻌㻢㻣㻢.

  • Page 636

    0alj-0fc wireless lan specifications (mf8580cdw / mf8280cw only) standard ieee 802.11g, ieee 802.11b, ieee 802.11n transmission scheme ds-ss system, ofdm system frequency range 2,412 to 2,472 mhz data transmission rate ieee 802.11g 6/9/12/18/24/36/48/54 mbps ieee 802.11b 1/2/5.5/11 mbps ieee 802.11n...

  • Page 637

    0alj-0fe document type supported document types platen glass feeder type plain paper/heavy paper/photograph/small documents (for example, index cards)/special types of paper (for example, tracing paper, transparencies, etc.)/booklet (up to 20 mm thickness) plain paper (one-page document/multi-page d...

  • Page 638

    0alj-0ff scan area the shaded areas in the table below indicate the scan area of the document. Make sure that text and images in your documents fit within the shaded area. The scan area varies depending on the function used and where documents are placed (in the feeder or on the platen glass). Plate...

  • Page 639

    0alj-0fh paper supported paper sizes paper sizes that can be loaded in the paper drawer, the manual feed slot, and optional paper drawers are listed below. Mf8580cdw / mf8550cdn / mf8540cdn a4 (210.0 x 297.0 mm) b5 (182.0 x 257.0 mm) a5 (148.0 x 210.0 mm) legal (215.9 x 355.6 mm) letter (215.9 x 279...

  • Page 640

    Envelope monarch (98.4 x 190.5 mm) envelope c5 (162 x 229 mm) envelope dl (110 x 220 mm) custom paper size the machine can print received fax documents. Custom paper size of 83 to 215.9 mm in width and 127 to 355.6 mm in length can be loaded in the paper drawer or the manual feed slot. Note the defa...

  • Page 641

    Color paper 60 to 74 g/m² 150 sheets 1 sheet coated paper 100 to 110 g/m² 100 sheets 1 sheet 111 to 130 g/m² 131 to 160 g/m² 161 to 220 g/m² - transparency 50 sheets 1 sheet label 50 sheets 1 sheet index card 15 sheets 1 sheet envelope 10 sheets 1 sheet use laser printer transparencies. Paper type a...

  • Page 642

    0alj-0fk copy specifications scan resolution text/photo/map (speed) (color) 300 x 300 dpi text/photo/map, text/photo/map (speed) (b/w) 300 x 600 dpi text/photo/map (quality), printed image, text 600 x 600 dpi output resolution 600 x 600 dpi copy ratio 100% 1:1, 400% max, 200%, 141% a5->a4, 70% a4->a...

  • Page 643

    0alj-0fl fax specifications (mf8580cdw / mf8550cdn / mf8280cw only) line used public switched telephone network (pstn) communication mode super g3, g3 compression method mh, mr, mmr, jbig modem speed super g3: 33.6 kbps, g3: 14.4 kbps automatic fallback transmission speed approx. 3 seconds per page ...

  • Page 644

    0alj-0fr scanner specifications type color scanner maximum scan size platen glass: up to 216 x 297 mm feeder: up to 216 x 356 mm scan resolution optical resolution platen glass: up to 600 x 600 dpi feeder: up to 300 x 300 dpi software interpolation resolution 9,600 x 9,600 dpi scan speed (a4, 300 x ...

  • Page 645

    0alj-0fs printer specifications printing method indirect electrostatic system (on-demand fixing) paper capacity mf8580cdw / mf8550cdn / mf8540cdn manual feed slot: approx. 50 sheets (60 to 90 g/m²) paper drawer: approx. 250 sheets (60 to 90 g/m²) cassette feeding unit-v1(optional): approx. 250 sheet...

  • Page 646

    0alj-0fu specifications for e-mail sending (mf8580cdw / mf8550cdn / mf8540cdn only) communication protocol smtp data format pdf (compact), pdf resolution black and white pdf: 300 dpi (mmr compression) pdf (compact): text 300 dpi, background 150 dpi color pdf: 200 dpi (jpeg compression) pdf (compact)...

  • Page 647

    0alj-0fw specifications for scanning to shared folders (mf8580cdw / mf8550cdn / mf8540cdn only) communication protocol smb (tcp/ip) data format pdf (compact), pdf, jpeg, tiff resolution black and white jpeg: 300 dpi tiff: 300 dpi (mmr compression) pdf: 300 dpi (mmr compression) pdf (compact): text 3...

  • Page 648

    0alj-0h4 using e-manual the e-manual is a manual that can be viewed on your computer that describes all of the functions of the machine. You can search from your intended use or enter a keyword to quickly find the page you are looking for. You can use the e-manual by installing it on your computer, ...

  • Page 649

    0alj-0h7 installing e-manual install the e-manual on your computer by using the cd-rom that comes with the machine. The label of the cd-rom that contains manuals may vary depending on the country/region or the model of the machine. Using the multi-lingual user manual cd insert the multi-lingual user...

  • Page 650

    Select [usb connection], and click [next]. Note: select [usb connection], even if connected using a network. Clear all the check boxes except for [manuals], and click [install]. Read the license agreement and click [yes] to agree. 3 4 5 㻢㻡㻜㻌㻛㻌㻢㻣㻢.

  • Page 651

    The installation begins. Wait a moment. This process may take some time. Click [exit]. Click [next] [exit]. 6 7 㻢㻡㻝㻌㻛㻌㻢㻣㻢.

  • Page 652

    Viewing the e-manual double-click the [mf8500c_mf8200c series e-manual] icon on the desktop. Enable java scripting in your browser before using the e- manual. Note if a security warning message appears click [allow blocked content]. Tips for viewing the e-manual directly from the cd-rom depending on...

  • Page 653

    Using the user software cd-rom 1 insert the user software cd-rom into the drive on the computer. Select a language and click [ok] if you are prompted to do so. If the [cd-rom setup] screen does not appear, remove the cd-rom from the drive and then insert it again, or see displaying the [cd-rom setup...

  • Page 654

    0alj-0h8 uninstalling e-manual you can remove the e-manual from the computer to restore the computer to the same state it was in before the e-manual was installed. The label of the cd-rom that contains manuals may vary depending on the country/region or the model of the machine. Using the multi-ling...

  • Page 655

    Click [uninstall]. Uninstall begins. Wait a moment. This process may take some time. Click [exit]. Click [back] [exit]. 4 5 6 㻢㻡㻡㻌㻛㻌㻢㻣㻢.

  • Page 656

    㻢㻡㻢㻌㻛㻌㻢㻣㻢.

  • Page 657

    0alj-0h9 screen layout of e-manual the e-manual is divided into different screens, and the content of each screen varies. Top page appears when e-manual is started. Canon click to return to the top page. [contents] tab/[search] tab click to toggle the display between the table of contents and search...

  • Page 658

    Click to display information on how to view the e-manual, how to perform a search, and other information. [print] click to print the displayed content. Feature highlights provides a variety of practical examples of ways to use the machine. Click / / / to toggle the display of practical examples by c...

  • Page 659

    [contents] the chapter icons and titles are displayed. / the [contents] tab can be widened and narrowed. [expand all]/[collapse all] click [expand all] to display all of the subsections of all topics. Click [collapse all] to close all of the subsections of all the topics. Chapter icons click a chapt...

  • Page 660

    [enter keyword(s) here] enter a keyword or keywords and click to display the search results in the search dialog box ( ). [search options] click to specify search conditions such as scope of search and fuzzy match conditions. To display the conditions, click this button when it is gray. To close the...

  • Page 661

    Click to jump to the topic of the selected chapter. Title (topic) displays titles and topics. Click a title or topic to jump to the page. Click to return to the page top. / click to go to the previous or next chapter. 㻢㻢㻝㻌㻛㻌㻢㻣㻢.

  • Page 662

    0alj-0hj viewing e-manual marks cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are indicated using the marks below. Indicates a warning concerning operations that may lead to death or injury to persons if not performed c...

  • Page 663

    Unless otherwise noted, illustrations used in the e-manual are those for the mf8580cdw. When differences are significant, multiple illustrations are used with the model names, such as "mfxxxx / mfxxxx." abbreviations used in this manual the following are the abbreviations for product names used in t...

  • Page 664

    0alj-0hk others this section describes basic windows operations and includes disclaimers, copyright information, and other information. 㻢㻢㻠㻌㻛㻌㻢㻣㻢.

  • Page 665

    0alj-0hl basic windows operations displaying [computer] or [my computer] windows xp professional/server 2003 [start] select [my computer]. Windows vista/7/server 2008 r2 [start] select [computer]. Windows 8/server 2012 right-click the lower-left corner of the screen select [file explorer] [computer]...

  • Page 666

    Windows xp/server 2003 1 [start] select [run]. 2 enter "d:\minst.Exe" (for the user software cd-rom) or "d:\maninst.Exe" (for the multi-lingual user manual cd), and then click [ok]. Windows vista/7/server 2008 1 enter "d:\minst.Exe" (for the user software cd-rom) or "d:\maninst.Exe" (for the multi-l...

  • Page 667

    Checking the bit architecture if you are not sure whether your computer is running 32-bit or 64-bit windows vista/7/8/server 2008/server 2012, follow the procedure below. Display [control panel]. Windows vista/7/server 2008 [start] select [control panel]. Windows 8/server 2012 right-click the lower-...

  • Page 668

    4 click [change] (or [properties]). Windows vista/7/8/server 2008/server 2012 1 display [control panel]. Windows vista/7/server 2008 [start] select [control panel]. Windows 8/server 2012 right-click the lower-left corner of the screen select [control panel]. 2 display [system]. Windows vista/7/8/ser...

  • Page 669

    㻢㻢㻥㻌㻛㻌㻢㻣㻢.

  • Page 670

    0alj-0hs notice model names mf8580cdw (f164802) mf8550cdn (f164802) mf8540cdn (f164800) mf8280cw (f164702) mf8230cn (f164700) third party services and software third party software r & tte directive this equipment (f164802/f164702) conforms with the essential requirements of ec directive 1999/5/ec a...

  • Page 671

    Laserprodukt klass 1 use of controls, adjustments, or performance of procedures other than those specified in the manuals for the machine may result in hazardous radiation exposure. Weee directive only for european union and eea (norway, iceland and liechtenstein) these symbols indicate that this pr...

  • Page 672

    [danish] i direktiv 1999/5/ef. Deutsch [german] hiermit erklärt canon inc., dass sich das gerät fm48944 in Übereinstimmung mit den grundlegenden anforderungen und den übrigen einschlägigen bestimmungen der richtlinie 1999/5/eg befindet. Eesti [estonian] käesolevaga kinnitab canon inc. Seadme fm48944...

  • Page 673

    [czech] ‚ ¸Œˆ ˆŠ €È‘€È€ ɀ € €¹‘€¹¼€‘‘€‘€ƒ€ƒÚ€È€Ú€É€‘€ is, it, li, lt, lu, lv, mt, nl, no, pl, pt, ro, se, si, sk.* poznámky týkající se použití tohoto produktu.Francie: ‰ ˆ‹ ˆ‚Ô dansk [danish] * dette produkt må anvendes i at, be, bg, ch, cy, cz, de, dk, ee, es, fi, fr, gb, gr, hu, ie, is, it, li...

  • Page 674

    Suomi [finnish] * laitetta voidaan käyttää seuraavassa maassa at, be, bg, ch, cy, cz, de, dk, ee, es, fi, fr, gb, gr, hu, ie, is, it, li, lt, lu, lv, mt, nl, no, pl, pt, ro, se, si, sk.* huomautuksia tämän tuotteen käytöstä.Ranska: tuotetta ei saa käyttää ulkoilmassa. Malti [maltese] * dan l-apparat...

  • Page 675

    No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of ...

  • Page 676

    0alj-0j1 contact us canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon marketing japan inc. 16-6, konan 2-chome, minato-ku, tokyo 108-8011, japan canon u.S.A., inc. One canon park, melville, ny 11747, u.S.A. Canon europa n.V. Bovenkerkerweg 59, 1185 xb amstelveen, the netherl...

  • Page 677

    㻝㻌㻛㻌㻣㻠.

  • Page 678

    Before using the driver 3 about the drivers and software 4 supported operating systems 5 selecting the driver to be installed 6 installing the mf drivers and mf toolbox 8 installing using [easy installation] (for windows) 9 installing using [custom installation] (for windows) 17 installing the softw...

  • Page 679

    0awu-000 before using the driver read this chapter before installing the software such as the mf drivers. "about the drivers and software" "supported operating systems" "selecting the driver to be installed" before using the driver 㻟㻌㻛㻌㻣㻠.

  • Page 680

    0awu-001 mf drivers printer driver you can print from an application to the machine once you have the printer driver installed on your computer. Fax driver *1 if you install the fax driver on your computer, you can select "print" from an application, select the canon fax driver as a printer, and spe...

  • Page 681

    0awu-002 : supported : not supported windows xp windows vista/7/8 windows server 2003 windows server 2008 windows server 2008 r2/server 2012 mac os x (version 10.5.8 or later) *2 printer driver (ufrii lt) *1 *1 *1 printer driver (ufrii lt (xps)) *1 printer driver (pcl5) *2 *1 *1 *1 printer driver (p...

  • Page 682

    0awu-003 after selecting the connection method between the machine and a computer, select the driver to be installed. 1 press . 2 press [ ] or [ ] to highlight , and then press . 3 press [ ] or [ ] to highlight , and then press . 4 press [ ] or [ ] to highlight or , and then press . 5 press [ ] or [...

  • Page 683

    Selectable page description language network fax ufrii lt ufrii lt (xps) pcl5 pcl6 usb ufrii lt ufrii lt (xps) pcl5 pcl6 6 restart the machine. It is necessary to restart the machine for the settings to take effect. Turn off the machine and wait for at least 10 seconds before turning it back on. 㻣㻌㻛...

  • Page 684

    0awu-005 installing the mf drivers and mf toolbox install the software to use the machine. "installing using [easy installation] (for windows)" "installing using [custom installation] (for windows)" "installing the software (for macintosh)" "usb cable connection (only when connecting with usb)" "che...

  • Page 685

    0awu-006 1 insert the user software cd-rom into the slot on your computer. 2 click [easy installation]. The options to be displayed differ depending on your country or region. If the above cd-rom setup screen does not appear: windows xp and server 2003 1. From the [start] menu, select [run]. 2. Ente...

  • Page 686

    If the language selection screen is displayed before the cd-rom setup screen appears: select the language and click [ok]. 3 when the following screen appears, select the connection to a computer. For usb connection: select [usb connection], and click [next]. For network connection: select [network c...

  • Page 687

    5 read the license agreement and click [yes]. 6 click [next]. 㻝㻝㻌㻛㻌㻣㻠.

  • Page 688

    The following screen appears. Click [yes]. For usb connection: proceed to step 9 . For network connection: proceed to step 7 . 7 select the machine to be installed. (1) select the machine. (2) click [next]. If no machines are displayed in [device list]: perform the following procedure. 1. Check the ...

  • Page 689

    This enables the installer to search for this machine. E-manual -> "setting ipv4 address" 3. Click [ok]. 8 installation starts when clicking [starts]. 9 click [exit]. For usb connection: for network connection: next, installation of mf toolbox starts. In windows server 2003/server 2008/server 2012, ...

  • Page 690

    10 click [start]. 11 click [exit]. 12 when the following screen appears, read the displayed information, click [accept] or [do not accept], and then click [next]. 㻝㻠㻌㻛㻌㻣㻠.

  • Page 691

    If you select [accept]: the product extended survey program (the program to investigate the state of usage) will be installed. The product extended survey program is the program to send the information related to the usage of this machine to canon every month for ten years. Any other information inc...

  • Page 692

    In the case of usb connection, wait until your computer is restarted. "usb cable connection (only when connecting with usb)" in the case of network connection, check the installation results. "checking the installation results (for windows)" 㻝㻢㻌㻛㻌㻣㻠.

  • Page 693

    0awu-007 1 insert the user software cd-rom into the slot on your computer. 2 click [custom installation]. The options to be displayed differ depending on your country or region. If the above cd-rom setup screen does not appear: windows xp and server 2003 1. From the [start] menu, select [run]. 2. En...

  • Page 694

    If the language selection screen is displayed before the cd-rom setup screen appears: select the language and click [ok]. 3 when the following screen appears, select the connection method to a computer. For usb connection: select [usb connection], and click [next]. For network connection: select [ne...

  • Page 695

    The options to be displayed differ depending on your country or region. 5 read the license agreement and click [yes]. 6 click [next]. 㻝㻥㻌㻛㻌㻣㻠.

  • Page 696

    The following screen appears. Click [yes]. For usb connection: proceed to step 13 . For network connection: proceed to step 7 . 7 select the machine to be installed. (1) select the machine. (2) click [next]. If no machines are displayed in [device list]: perform the following procedure. 㻞㻜㻌㻛㻌㻣㻠.

  • Page 697

    1. Check the following. The computer and machine are connected via the network. The machine is turned on. The ip address is set correctly. The computer and machine are on the same subnet. Security software has been exited. 2. Click [update device list]. If any machines are not displayed by performin...

  • Page 698

    9 set the printer or fax information. (1) specify the settings for each option as needed. (2) click [next]. Printer information *1 fax information *2 *1 appears if you selected [printer] in step 8 . *2 appears if you selected [fax (for supported models)] in step 8 . [printer name] enter a new name i...

  • Page 699

    If you download and install the software on any of the above 32-bit operating systems, you may fail to install the software and may not be able to open the printing preferences dialog box. If any of the following 32-bit operating systems is running on a computer on which the installation is being pe...

  • Page 700

    (2) click [next]. This screen appears only when installing the printer driver and fax driver. 13 click [exit]. For usb connection: for network connection: next, installation of mf toolbox starts. In any of the following cases, mf toolbox is not installed. Proceed to step 17 . If you are using window...

  • Page 701

    The screens for specifying a location in which the mf toolbox is installed and position to which the start menu is added appear. Specify the settings in the respective screens, and then click [next]. Click [start] in the displayed screen. 15 click [exit]. The software for which the check box was sel...

  • Page 702

    If you select [accept]: the product extended survey program (the program to investigate the state of usage) will be installed. The product extended survey program is the program to send the information related to the usage of this machine to canon every month for ten years. Any other information inc...

  • Page 703

    In the case of usb connection, wait until your computer is restarted. "usb cable connection (only when connecting with usb)" in the case of network connection, check the installation results. "checking the installation results (for windows)" 㻞㻣㻌㻛㻌㻣㻠.

  • Page 704

    0awu-00x to connect with usb, connect the usb cable after installing the software. After completing the procedures described in this section, proceed to the procedures in " registering the printer and fax (for macintosh) ." the installation screen varies depending on the version of mac os x. Be sure...

  • Page 705

    4 read the license agreement and click [continue]. 5 click [agree]. 6 when the following screen appears, click [continue]. 㻞㻥㻌㻛㻌㻣㻠.

  • Page 706

    You cannot change the installation location. 7 click [install]. The [change install location] button may appear, but you cannot change the installation location. 8 enter your [name] and [password], and click [ok]. If you are using mac os x 10.7.X or later, click [install software]. 㻟㻜㻌㻛㻌㻣㻠.

  • Page 707

    9 when the following screen appears, click [close]. In the case of usb connection, proceed to " usb cable connection (only when connecting with usb) ." in the case of network connection, proceed to " registering the printer and fax (for macintosh) ." 㻟㻝㻌㻛㻌㻣㻠.

  • Page 708

    0awu-008 1 remove the cap that covers the usb port on the back side of the machine. Pull the string forward to remove the cap, as shown below. 2 connect the usb cable. Connect the flat end (a) to the usb port on the computer. Connect the square end (b) to the usb port on the machine. If a dialog box...

  • Page 709

    0awu-009 check if the mf drivers, mf toolbox, and e-manual are installed correctly. Check if the following icons are displayed for the installed applications. Note about icons that are displayed: icons for each driver may be displayed separately or only representative icon may be displayed depending...

  • Page 710

    0awu-013 to print or send faxes from a macintosh, you need to register this machine in the macintosh. The registration method varies depending on the connection method. Select a method according to your environment. To use the scanning function via a network connection, you need to register the scan...

  • Page 711

    4 select [select printer software] from [print using]. 5 select a driver that is capable for this machine from the driver list, and then click [ok]. If you are using mac os x 10.5.X, clicking [ok] is not required. 6 click [add]. 7 if the following screen appears, specify the optional settings, and t...

  • Page 712

    8 check that this machine is added to the [printer & fax] or [print & scan] dialog box. 9 close the dialog box. Tcp/ip connection register the printer and fax respectively following the procedure below. The fax driver cannot be used in an ipv6 environment. 1 open [system preferences], and click [pri...

  • Page 713

    3 click [ip], and then select a print protocol from [protocol]. 4 enter the ip address of the machine to [address], and then select [select printer software] from [print using]. 㻟㻣㻌㻛㻌㻣㻠.

  • Page 714

    5 select a driver that is capable for this machine from the driver list, and then click [ok]. If you are using mac os x 10.5.X, clicking [ok] is not required. 6 click [add]. 7 if the following screen appears, specify the optional settings, and then click [continue] or [ok]. 8 check that this machine...

  • Page 715

    9 close the dialog box. Usb connection register the printer and fax respectively following the procedure below. 1 open [system preferences], and click [printer & fax] or [print & scan]. 2 click the [+] icon. 㻟㻥㻌㻛㻌㻣㻠.

  • Page 716

    3 click [default], and then select a printer name for which [usb] is displayed in the [kind] or [connection] column. 4 select [select printer software] from [print using]. 5 select a driver that is capable for this machine from the driver list, and then click [ok]. If you are using mac os x 10.5.X, ...

  • Page 717

    8 check that this machine is added to the [printer & fax] or [print & scan] dialog box. 9 close the dialog box. 㻠㻝㻌㻛㻌㻣㻠.

  • Page 718

    0awu-00y this section describes the outline of the procedure to install the drivers/software downloaded from the canon homepage. For the procedure to download drivers/software, refer to the download site of the canon homepage. 1 decompress the downloaded file. 2 open the [drivers] folder, and then d...

  • Page 719

    0awu-00a installing the mf drivers on the wsd network (for windows) you can print from a windows vista/7/8/server 2008/server 2012 computer using the wsd (web services on devices) protocol. To use wsd, follow the procedures in both " installing the mf drivers " and " setting wsd " important to enabl...

  • Page 720

    0awu-00c 1 open the printer folder. For windows vista: from the [start] menu, select [control panel], and then click [printer]. For windows 7/server 2008 from the [start] menu, select [devices and printers]. For windows 8/server 2012 right-click the lower-left corner of the screen, select [control p...

  • Page 721

    4 confirm that [lpt1: (printer port)] is displayed for [use an existing port] and click [next]. 5 click [have disk]. 6 insert the user software cd-rom into the slot on your computer. 㻠㻡㻌㻛㻌㻣㻠.

  • Page 722

    When the following screen appears, click [exit]. The options to be displayed differ depending on your country or region. When [autoplay] is displayed: click [ ] to close the dialog box. 7 click [browse]. 8 open the folder where the printer driver files are stored. For 32-bit versions: open [drivers]...

  • Page 723

    When you are not sure which operating system that you are using on your computer: "how to check the bit architecture (for windows)" 9 click [ok]. 10 select the printer driver you are using, and then click [next]. 㻠㻣㻌㻛㻌㻣㻠.

  • Page 724

    11 specify the printer name. (1) enter a different name to change the default printer name. When [set as default printer] is displayed, specify whether to choose the machine as the default printer (windows vista/server 2008). (2) click [next]. Installation begins. Wait until the following screen clo...

  • Page 725

    When [user account control] appears: click [yes] or [continue]. 12 select [do not share this printer] and click [next]. To set the machine as a shared printer, configure the related settings after you have performed the procedure provided in " setting wsd ." 13 click [finish]. When [set as the defau...

  • Page 726

    The icon is added to the printer folder. 㻡㻜㻌㻛㻌㻣㻠.

  • Page 727

    0awu-00e 1 open the network folder. For windows vista/server 2008: select [network] from the [start] menu. For windows 7/server 2008 r2: select [computer] from the [start] menu and click [network]. For windows 8/server 2012 right-click the lower-left corner of the screen, select [file explore], and ...

  • Page 728

    When [user account control] appears: click [yes] or [continue]. Follow the steps in the procedure below to delete the icon added in step 13 of " installing the mf drivers ," if you do not need it. (1) right-click the icon and select [remove device] or [delete] from the pop-up menu. (2) click [yes]. ...

  • Page 729

    0awu-00f uninstalling the software if you do not need the drivers or applications, you can uninstall them with the following procedure. "uninstalling the printer/fax/scanner driver (for windows)" "uninstalling the mf toolbox (for windows)" "uninstalling the drivers for the wsd device (for windows)" ...

  • Page 730

    0awu-00h 1 open [programs and features]. For windows xp: from the [start] menu, select [control panel], and then double-click [add or remove programs]. For windows vista/7/server 2003/server 2008: 1. From the [start] menu, select [control panel]. 2. Click [uninstall a program] or double-click [progr...

  • Page 731

    㻡㻡㻌㻛㻌㻣㻠.

  • Page 732

    0awu-00j 1 open [programs and features]. For windows xp: from the [start] menu, select [control panel], and then double-click [add or remove programs]. For windows vista/7/server 2003/server 2008: 1. From the [start] menu, select [control panel]. 2. Click [uninstall a program] or double-click [progr...

  • Page 733

    㻡㻣㻌㻛㻌㻣㻠.

  • Page 734

    0awu-010 1 insert the user software cd-rom. When the following screen appears, click [exit]. The options to be displayed differ depending on your country or region. If [autoplay] is displayed: click [ ] to close the dialog box. 2 open the folder that contains the uninstaller on the cd-rom. For 32-bi...

  • Page 735

    When [user account control] appears click [yes] or [continue]. 4 click [delete]. 5 click [yes]. 6 click [exit]. 㻡㻥㻌㻛㻌㻣㻠.

  • Page 736

    7 open the explorer, and click [network]. 8 right-click the machine icon and select [uninstall] from the pop-up menu. When [user account control] appears click [yes] or [continue]. The machine icon is deleted from the printer folder, and uninstall is completed. 㻢㻜㻌㻛㻌㻣㻠.

  • Page 737

    0awu-014 1 open [programs and features]. For windows xp: from the [start] menu, select [control panel], and then double-click [add or remove programs]. For windows vista/7: 1. From the [start] menu, select [control panel]. 2. Click [uninstall a program] or double-click [programs and features]. For w...

  • Page 738

    0awu-011 1 if the machine is connected to a computer with a usb cable, disconnect the usb cable. If you want to delete the scanner driver or mf toolbox, proceed to step 4 . 2 open [system preferences], and click [printer & fax] or [print & scan]. 3 select the machine, and click the [-] icon. 4 from ...

  • Page 739

    (xxx may differ depending on the model.) fax driver /library/printers/canon/ cupsfax /library/printers/ppds/contents/resources/ cnmcxxxfb.Ppd.Gz (xxx may differ depending on the model.) scanner driver/mf toolbox /applications/ canon mf utilities /library/application support/canon/ scangear mf /libra...

  • Page 740

    0awu-012 see the following sections: "cannot install the software." "applications installed from the user software cd-rom supplied with the machine are not properly registered in the mf toolbox." "it takes too long to uninstall the drivers (windows xp)." "the [canon] folder remains in the start menu...

  • Page 741

    Uninstall the software for this machine before upgrading the operating system on your computer. Once the upgrade has been complete, reinstall the software. "uninstalling the software" "installing the mf drivers and mf toolbox" "installing the mf drivers on the wsd network (for windows)" 㻢㻡㻌㻛㻌㻣㻠.

  • Page 742

    0awu-00k in the online help, all the functions of the driver software and information about options are included. If you want to know descriptions of the functions and settings immediately when using the driver software, make use of the online help. For windows: how to display the help screen (1) se...

  • Page 743

    How to display the help screen [special features], etc. (4) click . Searching contents you can search a content by entering a keyword. 㻢㻣㻌㻛㻌㻣㻠.

  • Page 744

    0awu-00l note if the machine is not connected to the network properly: the ip address is displayed as "0.0.0.0". When the startup time setting is specified: the ip address, subnet mask, and gateway address will be displayed when the specified time has elapsed. E-manual -> "setting a wait time for co...

  • Page 745

    5 view the information. 6 press or (status monitor) to close the screen. Confirming ipv6 address settings 1 press or (status monitor). 2 press [ ] or [ ] to highlight , and then press . 3 press [ ] or [ ] to highlight , and then press . 㻢㻥㻌㻛㻌㻣㻠.

  • Page 746

    4 press [ ] or [ ] to highlight the option you want to confirm, and then press . 5 view the information. 6 press or (status monitor) to close the screen. 㻣㻜㻌㻛㻌㻣㻠.

  • Page 747

    0awu-00r 1 open [control panel]. Windows vista/7/server 2008: select [control panel] from [start] menu. Windows 8/server 2012: right-click the lower-left corner of the screen and select [control panel]. 2 display [system]. Windows vista/7/8/server 2008 r2/server 2012: click [system and maintenance] ...

  • Page 748

    0awu-00s the information in this document is subject to change without notice. Canon inc. Makes no warranty of any kind with regard to this material, either express or implied, except as provided herein, including without limitation, thereof, warranties as to marketability, merchantability, fitness ...

  • Page 749

    0awu-00u copyright canon inc. 2013 all rights reserved no part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual,...

  • Page 750

    0awu-00w canon and the canon logo are registered trademarks of canon inc. In the united states and may also be trademarks or registered trademarks in other countries. Windows, windows vista, and windows server are either registered trademarks or trademarks of microsoft corporation in the united stat...