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  5. Basic Operation Manual

Canon ImageCLASS D420 Basic Operation Manual

Manual is about: Laser Multifunction Printer

Summary of ImageCLASS D420

  • Page 1

    Basic operation guide please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. Before using the machine documents and print media registering destinations in the address book copying fax printing scanning network settin...

  • Page 2: Manuals For The Machine

    I m anuals f or the m achine manuals for the machine manuals for the machine manuals for the machine the manuals for this machine are divided as follows. Please refer to them for detailed information. Read this manual first. Starter guide overview of machine functions set up the machine to suit your...

  • Page 3: Copying

    O ver view of the m achine f unc tions overview of the machine functions depending on the system configuration and product purchased, some functions may not be available. Copying you can use various copy functions. Basic operation guide copying (see on p. 4-1) e-manual copy faxing in addition to the...

  • Page 4: Remote User

    O ver view of the m achine f unc tions remote user interface you can set and manage this machine easily and quickly from a computer. Basic operation guide settings from a pc (see on p. 9-1) e-manual settings from a pc network this machine can be connected to a network. Connecting to a network enable...

  • Page 5: Contents

    V con ten ts contents manuals for the machne .................................. Preface ............................................................. V available features .............................................Viii how to use ths gude .................................... X symbols used in this...

  • Page 6

    V contents con ten ts 3 registering destinations in the address book....................3-1 about the address book ..............................3-2 storing/editing one-touch keys ................3-3 registering one-touch keys ........................ 3-3 editing one-touch keys ........................

  • Page 7

    V contents con ten ts send start speed ........................................ 5-30 prntng receved documents on both sdes of paper .............................................. 5-31 reducng a receved document .............. 5-32 prntng footer informaton on a receved document .........................

  • Page 8

    V contents con ten ts replacing the toner cartridge with a new one ......................................................... 10-11 recyclng used cartrdges ...................... 10-15 the clean earth campaign - the canon cartridge return program .......... 10-15 u.S.A. Program .........................

  • Page 9: Preface

    V prefac e preface preface thank you for choosing a canon product. Before using the machine, please read the following instructions for your safety. Available features the table below shows the available features. : available copy print scan fax remote ui (network board) duplex adf imageclass d480

  • Page 10: How to Use This Guide

    X ho w t o u se this guide how to use this guide how to use this guide symbols used in this manual the following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. Indicates a warning that may lead to death ...

  • Page 11: Safety Precautions

    X saf et y p recautions safety precautions safety precautions important safety instructions except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing its interior covers will expose you to dangerous ...

  • Page 12: Location

    X safety precautions saf et y p recautions do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the machine is not in operation, your hands, hair, or clothing may get caught in the rollers, which may result in personal injury or damage if the machine suddenly starts...

  • Page 13: Power Supply

    X safety precautions saf et y p recautions do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the power cord immediately. Contact your local authoriz...

  • Page 14: Telephone Equipment

    X safety precautions saf et y p recautions telephone equipment when using telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following: 1. Do not use this machine near water (i.E., near a bathtub, k...

  • Page 15: Legal Notices

    Xv legal notic es legal notices legal notices as an e nergy s tar partner, canon u.S.A., inc. Has determined that this product meets the e nergy s tar program for energy efficiency. The international energy star office equipment program is an international program that promotes energy saving through...

  • Page 16: Copyright

    Xv legal notices legal notic es copyright copyright copyright © 2010 by canon inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic,...

  • Page 17: Third Party Software

    Xv legal notices legal notic es (c) copyright © 1994, 1997 cygnus solutions. All rights reserved. Redistribution and use in source and binary forms are permitted provided that the above copyright notice and this paragraph are duplicated in all such forms and that any documentation, advertising mater...

  • Page 18: Disclaimers

    Xv legal notices legal notic es the software subjected to the other conditions please refer to e-manual on a cd-rom bundled with this product, for more detail and corresponding license conditions. Disclaimers the information in this document is subject to change without notice. Canon inc. Makes no w...

  • Page 19

    Xv legal notices legal notic es fcc (federal communications commission) imageclass d480: f156602 this device complies with part 15 of the fcc rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept an interferen...

  • Page 20: Users In The U.S.A.

    Xx legal notices legal notic es users in the u.S.A. Pre-installation requirements for canon facsimile equipment a. Location supply a suitable table, cabinet, or desk for the machine. See chapter 13, “appendix,” for specific dimensions and weight. B. Order information 1. A single telephone line (touc...

  • Page 21

    Xx legal notices legal notic es connection of the equipment this equipment complies with part 68 of the fcc rules and the requirements adopted by the acta. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format of us:aaaeq##txxxx. If...

  • Page 22: Users In Canada

    Xx legal notices legal notic es the telephone consumer protection act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or o...

  • Page 23

    Xx legal notices legal notic es notice this product meets the applicable industry canada technical specifications. The ringer equivalence number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any comb...

  • Page 24: Utilisation Au Canada

    Xx legal notices legal notic es utilisation au canada conditions à remplir préalablement à l’installation d’un télécopieur canon a. Emplacement prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (voir le chapitre 13, annexe (appendix), pour les indications de poid...

  • Page 25

    Xxv legal notices legal notic es remarques le présent matériel est conforme aux spécifications techniques applicables d’industrie canada. Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit i...

  • Page 26: Laser Safety

    Xxv laser saf et y laser safety laser safety laser safety this machine complies with 21 cfr chapter 1 subchapter j as a class 1 laser product under the u.S. Department of health and human services (dhhs) radiation performance standard according to the radiation control for health and safety act of 1...

  • Page 27

    Xxv.

  • Page 28: Before Using The

    Bef or e u sing the m achine 1 before using the machine this chapter describes what you should know before using this machine, such as the names of the parts and their functions, and basic settings to use various functions. Machine components .................................................1-2 exte...

  • Page 29: Machine Components

    Bef or e u sing the m achine 1-2 machine components machine components this section describes the parts names of the machine and their functions. External view (front).

  • Page 30

    Bef or e u sing the m achine 1-3 machine components ①adf (automatic document feeder) holds documents and feeds them automatically into the scanning area. ②slide guides adjust to the width of the document. ③document feeder tray holds documents. ④document delivery tray receives documents. ⑤operation p...

  • Page 31: External View (Back)

    Bef or e u sing the m achine 1-4 machine components external view (back) ①ethernet port connect the network cable. ②usb port connect the usb (universal serial bus) cable. ③rear cover open this cover when clearing paper jams. ④power socket connect the power cord. ⑤telephone line jack connect the tele...

  • Page 32: Operation Panel

    Bef or e u sing the m achine 1-5 operation panel operation panel this section describes the names and functions of the operation panel keys, and describes all the parts on the operation panel. Main operation panel.

  • Page 33

    Bef or e u sing the m achine 1-6 operation panel ①[paper settings] key press to specify the paper size and type for the paper cassette or multi-purpose tray. ②[job cancel/status monitor] key press to check fax transmission, print, copy, or report output. ③[copy] key press to switch to the copy mode....

  • Page 34: Fax Operation Panel

    Bef or e u sing the m achine 1-7 operation panel fax operation panel ①[hook] key press when you want to dial without lifting up the handset of the external telephone. ②[redial/pause] key press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax nu...

  • Page 35: Display (Standby Mode)

    Bef or e u sing the m achine 1-8 display (standby mode) display (standby mode) copy mode t e x t / p h o t o 1 1 0 0 % l t r ①zoom ratio ②paper size ③quantity ④image quality ⑤density fax mode f a x o n l y s t a n d a r d 1 2 / 3 1 / 2 0 0 8 w e d 1 5 : 5 0 ①date & time ②image quality ③receive mode ...

  • Page 36: Toner Cartridge

    Bef or e u sing the m achine 1-9 toner cartridge toner cartridge the average print yield of the canon genuine starter toner cartridge which comes with the machine is 1,000 pages, the canon genuine replacement toner cartridge is 2,000 pages. The page counts are on the basis of “iso/ iec 19752”* when ...

  • Page 37: Checking The Toner Level

    Bef or e u sing the m achine 1-10 toner cartridge maintaining the toner cartridge note the following when handling the toner cartridge. Do not place the toner cartridge in fire. Toner powder is flammable. If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it co...

  • Page 38

    Bef or e u sing the m achine 1-11 toner cartridge ■ toner low 0 % 1 0 0 % t o n e r g a u g e ■ toner near empty 0 % 1 0 0 % t o n e r g a u g e ■ toner empty 0 % 1 0 0 % t o n e r g a u g e 2 press [stop/reset] to return to the standby mode..

  • Page 39: Entering Characters

    Bef or e u sing the m achine 1-12 entering characters entering characters for displays that require alphanumeric entries, follow the procedure below to enter characters. Example: enter . For details on entering characters, see “information about the keys,” in the starter guide or “set up the machine...

  • Page 40: Telephone Line Settings

    Bef or e u sing the m achine 1-13 telephone line settings telephone line settings set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Make sure to check the type of telephone line that you are using, an...

  • Page 41: Timer Settings

    Bef or e u sing the m achine 1-14 timer settings timer settings the timer settings enables you to set the sleep mode and the daylight saving time. Setting the sleep mode if the machine remains idle for a certain period of time, it automatically enters the sleep mode. The default settings are as foll...

  • Page 42

    Bef or e u sing the m achine 1-15 timer settings setting the daylight saving time in some countries or areas, time is advanced throughout the summer season. This is called “daylight saving time.” this section describes how to set the daylight saving time. The default setting is . 1 press [menu]. 2 p...

  • Page 43

    Bef or e u sing the m achine 1-16 timer settings 13 press [ ] or [ ] to select , then press [ok]. 1 m o n t h e n d d a t e / t i m e 14 press [ ] or [ ] to select the month, then press [ok]. N o v e m b e r m o n t h 15 press [ ] or [ ] to select , then press [ok]. 2 w e e k e n d d a t e / t i m e...

  • Page 44: Documents

    D ocumen ts and p rin t m edia 2 documents and print media this chapter describes the types of paper and documents that can be used with the machine and how to load paper in the paper cassette and the multi-purpose tray. Documents requirements ..........................................2-2 scanning a...

  • Page 45: Documents Requirements

    D ocumen ts and p rin t m edia 2-2 documents requirements documents requirements platen glass adf type plain paper thick documents photographs small documents (e.G., index cards) special types of paper (e.G., tracing paper* 1 , transparencies* 1 , etc.) books (height: maximum 1" (24 mm)) – – – – – –...

  • Page 46: Scanning Area

    D ocumen ts and p rin t m edia 2-3 scanning area scanning area make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use..

  • Page 47: Placing Documents

    D ocumen ts and p rin t m edia 2-4 placing documents placing documents this section describes how to place your documents on the platen glass and in the adf. On the platen glass 1 lift up the adf. 2 place a document face down. 3 align the document with the appropriate paper size marks. If your docum...

  • Page 48: In The Adf

    D ocumen ts and p rin t m edia 2-5 placing documents 4 gently lower the adf. The document is ready for scanning. When closing the adf, be careful not to get your fingers caught, as this may result in personal injury. Do not press down the adf forcefully, as this may damage the platen glass and cause...

  • Page 49: Paper Requirements

    D ocumen ts and p rin t m edia 2-6 paper requirements paper requirements paper cassette multi-purpose tray size (w × l) ltr, lgl, a4, b5, a5, executive, envelope (com10 (#10), monarch, dl, iso-c5 (6 3/8" × 9" (162 × 229 mm)), oficio, brazil-oficio, mexico-oficio, government-ltr, government-lgl, fool...

  • Page 50: Printable Area

    D ocumen ts and p rin t m edia 2-7 printable area printable area the shaded area indicates the approximate printable area of ltr paper. Note that the margin widths listed are approximate and there may be slight variations in actual use..

  • Page 51: Loading Paper

    D ocumen ts and p rin t m edia 2-8 loading paper loading paper this section describes how to load paper in the paper cassette and the multi-purpose tray. The default paper size/type is set to and in the setting menu. When you load other size and/or type of paper, change the paper size/type setting b...

  • Page 52

    D ocumen ts and p rin t m edia 2-9 loading paper 5 fan the paper stack and even the edges. 6 load the paper into the paper cassette with the print side up. Make sure the paper stack sits below the small fin (a) on the side paper guide. 7 adjust the paper guide rail to match the size of paper. 8 clos...

  • Page 53: In The Multi-Purpose Tray

    D ocumen ts and p rin t m edia 2-10 loading paper in the multi-purpose tray use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi- purpose tray. The paper in the multi-purpose tray is fed prior to the paper...

  • Page 54

    D ocumen ts and p rin t m edia 2-11 loading paper 3 slide the paper guides so that they fit to both sides of the paper. If the paper guides do not fit the size of the paper, the print quality may be deteriorated. 4 specify the size and the type of the paper you load. For details on how to specify th...

  • Page 55: Setting Paper Size And Type

    D ocumen ts and p rin t m edia 2-12 setting paper size and type setting paper size and type this section describes how to specify the paper size and type you are loading in the paper cassette and the multi-purpose tray. Whenever you change the paper size and type in the cassette and the tray, follow...

  • Page 56: For The Multi-Purpose Tray

    D ocumen ts and p rin t m edia 2-13 setting paper size and type for the multi-purpose tray 1 press [paper settings] repeatedly to select , then press [ok]. M p t r a y 2 press [ ] or [ ] to select the paper size, then press [ok]. L t r p a p e r s i z e ex. You can select from the following paper si...

  • Page 57

    D ocumen ts and p rin t m edia 2-14.

  • Page 58: Registering Destinations

    Reg ist er ing d estina tions in the a ddr ess b ook 3 registering destinations in the address book this chapter describes how to register destinations in the address book, and how to edit and erase registered information. About the address book .............................................3-2 stori...

  • Page 59: About The Address Book

    Reg ist er ing d estina tions in the a ddr ess b ook 3-2 about the address book about the address book the address book is a feature used for storing fax numbers. The address book is divided into one-touch keys and coded dial codes. You can store up to 8 destinations in one-touch keys, and 100 desti...

  • Page 60: Registering One-Touch Keys

    Reg ist er ing d estina tions in the a ddr ess b ook 3-3 storing/editing one-touch keys storing/editing one-touch keys this section describes how to register destinations for one-touch keys and to edit the registered one-touch keys. Registering one-touch keys 1 press [menu]. 2 press [ ] or [ ] to se...

  • Page 61: Erasing One-Touch Keys

    Reg ist er ing d estina tions in the a ddr ess b ook 3-4 storing/editing one-touch keys 4 press [ ] or [ ] to select the one- touch key (01 to 08) you want to edit, then press [ok]. [ 0 1 ] c a n o n a 1 - t o u c h s p d d i a l ex. You can also select a one-touch key by pressing the corresponding ...

  • Page 62

    Reg ist er ing d estina tions in the a ddr ess b ook 3-5 storing/editing one-touch keys 6 press and hold [clear] to erase the fax number, then press [ok]. T e l n u m b e r e n t r y if you erase the fax number, the registered name is cleared automatically. 7 press [stop/reset] to return to the stan...

  • Page 63: Registering Coded Dial Codes

    Reg ist er ing d estina tions in the a ddr ess b ook 3-6 storing/editing coded dial codes storing/editing coded dial codes this section describes how to register destinations for coded dial codes and to edit the registered coded dial codes. Registering coded dial codes 1 press [menu]. 2 press [ ] or...

  • Page 64: Erasing Coded Dial Codes

    Reg ist er ing d estina tions in the a ddr ess b ook 3-7 storing/editing coded dial codes 4 press [ ] or [ ] to select the coded dial code (00 to 99) you want to edit, then press [ok]. [ * 0 0 ] c a n o n c c o d e d d i a l ex. You can also select a coded dial code by pressing [coded dial] followed...

  • Page 65

    Reg ist er ing d estina tions in the a ddr ess b ook 3-8 storing/editing coded dial codes 6 press and hold [clear] to erase the fax number, then press [ok]. T e l n u m b e r e n t r y if you erase the fax number, the registered name is cleared automatically. 7 press [stop/reset] to return to the st...

  • Page 66: Registering Group Addresses

    Reg ist er ing d estina tions in the a ddr ess b ook 3-9 storing/editing recipients for group dialing storing/editing recipients for group dialing this section describes how to register destinations for group addresses and to edit the registered group addresses. Registering group addresses the recip...

  • Page 67

    Reg ist er ing d estina tions in the a ddr ess b ook 3-10 storing/editing recipients for group dialing adding new destination to group 1 press [menu]. 2 press [ ] or [ ] to select book set.>, then press [ok]. 6 a d d r e s s b o o k s e t . M e n u 3 press [ ] or [ ] to select dial>, then press [ok]...

  • Page 68: Changing Group Name

    Reg ist er ing d estina tions in the a ddr ess b ook 3-11 storing/editing recipients for group dialing 7 press [ok]. [ 0 2 ] c a n o n e n o . 0 0 2 = 1 2 3 x x x x x x ex. 8 press [stop/reset] to return to the standby mode. Changing group name 1 press [menu]. 2 press [ ] or [ ] to select book set.>...

  • Page 69

    Reg ist er ing d estina tions in the a ddr ess b ook 3-12 storing/editing recipients for group dialing 5 press [ok]. C a n o n g r o u p n a m e [ a ] ex. 6 press [clear] repeatedly until all recipients are deleted, then press [ok]. N o . 0 0 1 = when you delete all destinations, the registered name...

  • Page 70: Copying

    Cop ying 4 copying this chapter describes the copying features. Overview of copy functions .......................................4-2 basic copying method ................................................4-4 canceling copy jobs ....................................................4-5 selecting image q...

  • Page 71: Overview of Copy Functions

    Cop ying 4-2 overview of copy functions overview of copy functions in addition to enlarging/reducing copies, you can make 2-sided copies or use the 2 on 1 mode, which reduces 2 page documents to fit on one sheet of paper. (p. 4-6) (p. 4-8).

  • Page 72

    Cop ying 4-3 overview of copy functions (p. 4-10) (p. 4-18) (p. 4-15).

  • Page 73: Basic Copying Method

    Cop ying 4-4 basic copying method basic copying method this section describes the basic procedure for copying. 1 place documents on the platen glass or load them in the adf. For details, see “placing documents,” on p. 2-4. Close the adf/platen glass cover after placing your documents. For documents ...

  • Page 74: Canceling Copy Jobs

    Cop ying 4-5 canceling copy jobs canceling copy jobs you can cancel scanning or ongoing jobs. If you cancel a copy job during scanning, make sure to remove the document. 1 press [stop/reset]. 2 when the message appears, press [ ] to select . C a n c e l c o p y i n g ? The job is canceled, and the c...

  • Page 75: Selecting Image Quality

    Cop ying 4-6 selecting image quality selecting image quality you can adjust the image quality of copies according to the types of documents. A correct selection is necessary for the optimal reproduction of the colors of the document. These settings return to the default values if the machine remains...

  • Page 76

    Cop ying 4-7 selecting image quality 4 use – [numeric keys] to enter the desired copy quantity (1 to 99). T e x t / p h o t o 1 1 0 0 % l t r ex. 5 press [start]. If you want to copy multiple documents using the platen glass, place a document and press [start] once for each page. When scanning is co...

  • Page 77: Adjusting Density

    Cop ying 4-8 adjusting density adjusting density you can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is (5). Adjusting automatically you can adjust the density to the most appropriate level for the document automatically. 1 ...

  • Page 78: Adjusting Manually

    Cop ying 4-9 adjusting density adjusting manually you can adjust the density to the most appropriate level for the document manually. 1 place documents. For details, see “placing documents,” on p. 2-4. 2 press [copy]. 3 press [density] to select the manual mode. 4 press [ ] or [ ] to adjust the copy...

  • Page 79: Enlarge/reduce Images

    Cop ying 4-10 enlarge/reduce images enlarge/reduce images you can convert a standard-sized document to a different standard-sized copy (preset zoom), or you can enlarge or reduce images in 1% increments (custom copy ratio). The default setting is . Preset zoom you can enlarge or reduce standard size...

  • Page 80: Custom Copy Ratio

    Cop ying 4-11 enlarge/reduce images 4 press [ ] or [ ] to select the copy ratio, then press [ok]. 7 8 % l g l l t r p r e s e t r a t i o ex. → ltr> → ltr> when in the settings> menu is set to or , the preset copy ratios change as follows: a: 50%, 70%, 100%, 141%, 200% ab: 50%, 70%, 81%, 86%, 100%, ...

  • Page 81

    Cop ying 4-12 enlarge/reduce images 5 use – [numeric keys] to enter the desired copy quantity (1 to 99). T e x t / p h o t o 1 9 5 % l t r ex. 6 press [start]. If you want to copy multiple documents using the platen glass, place a document and press [start] once for each page. When scanning is compl...

  • Page 82: Collating Copies

    Cop ying 4-13 collating copies collating copies you can sort copies into sets arranged in page order. This function is useful when making handouts for meetings. This feature can be used together with both “2-sided copying,” (see p. 4-18) and “multiple documents onto one sheet (2 on 1),” (see p. 4-15...

  • Page 83

    Cop ying 4-14 collating copies 3 press [collate/2 on 1]. C o l l a t e c o l l a t e / 2 o n 1 if you want to use and “2 on 1 combination” (see p. 4-15) at the same time, select , then press [ok]. If you want to use and the 2- sided copying at the same time, go to step 3 of “1 to 2-sided copying” (s...

  • Page 84: 2 On 1 Combination

    Cop ying 4-15 multiple documents onto one sheet (2 on 1) multiple documents onto one sheet (2 on 1) this mode enables you to reduce two-page documents to fit on one sheet of paper (1-sided/ 2-sided). 2 on 1 combination 2 on 1 mode automatically reduces two documents to fit on the selected paper size...

  • Page 85: Copying Id Card

    Cop ying 4-16 multiple documents onto one sheet (2 on 1) 2 press [copy]. 3 press [collate/2 on 1] repeatedly to select , then press [ok]. 2 o n 1 c o l l a t e / 2 o n 1 if you want to use and “collating copies” (see p. 4-13) at the same time, select , then press [ok]. If you want to use and the 2-s...

  • Page 86

    Cop ying 4-17 multiple documents onto one sheet (2 on 1) 4 use – [numeric keys] to enter the desired copy quantity (1 to 99). T e x t / p h o t o 1 1 0 0 % * l t r ex. 5 press [start]. 6 turn and place the card. Place the card as indicated below. Align the center of a card with the arrow mark. 7 pre...

  • Page 87: 2-Sided Copying

    Cop ying 4-18 2-sided copying 2-sided copying this mode enables you to make 2-sided copies from 1-sided or 2-sided documents, or make 1-sided copies from 2-sided documents. This enables you to cut print costs in half when copying in large quantities. This feature can be used together with both “coll...

  • Page 88: 1 to 2-Sided Copying

    Cop ying 4-19 2-sided copying 1 to 2-sided copying you can make 2-sided copies from 1-sided documents. 1 place documents. For details, see “placing documents,” on p. 2-4. 2 press [copy]. 3 press [2-sided] to select 2-sided>, then press [ok]. 1 > 2 - s i d e d 2 - s i d e d if there are odd number of...

  • Page 89: 2 to 2-Sided Copying

    Cop ying 4-20 2-sided copying 2 to 2-sided copying you can make 2-sided copies from 2-sided documents. 1 place documents in the adf. For details, see “placing documents,” on p. 2-4. 2 press [copy]. 3 press [2-sided] repeatedly to select 2-sided>, then press [ok]. 2 > 2 - s i d e d 2 - s i d e d 4 pr...

  • Page 90: 2 to 1-Sided Copying

    Cop ying 4-21 2-sided copying 2 to 1-sided copying you can make 1-sided copies from 2-sided documents. 1 place documents in the adf. For details, see “placing documents,” on p. 2-4. 2 press [copy]. 3 press [2-sided] to select 1-sided>, then press [ok]. 2 > 1 - s i d e d 2 - s i d e d 4 press [ ] or ...

  • Page 91: Selecting Paper Size Group

    Cop ying 4-22 selecting paper size group selecting paper size group this section describes how to select the paper size group. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 4 c o p y s e t t i n g s m e n u 3 press [ ] or [ ] to select group>, then...

  • Page 92: Changing Standard Mode

    Cop ying 4-23 changing standard mode changing standard mode the standard mode is the combination of copy modes that the machine automatically applies when the power is turned on, or when [stop/reset] is pressed. You can change the standard mode to suit your needs. The default settings are the follow...

  • Page 93: Printing A Sample Page

    Cop ying 4-24 printing a sample page printing a sample page this machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. The paper size must be ltr. The paper type must be plain paper (17 to 21 lb (64 to 80 g/m 2 )). If the pa...

  • Page 94: Viewing Copy Settings

    Cop ying 4-25 viewing copy settings viewing copy settings you can check the current copy settings for , , , and copy>. 1 press [job cancel/status monitor] repeatedly to select , then press [ok]. V i e w s e t t i n g s the current settings for , , , and appear on the lcd display. 2 o n 1.

  • Page 95

    Cop ying 4-26.

  • Page 96: Fax

    Fax 5 fax this chapter describes how to use fax functions. Overview of fax functions ..........................................5-2 introduction to using fax functions ..........................5-4 methods for receiving faxes ...........................................5-4 selecting the receive mode ....

  • Page 97: Overview of Fax Functions

    Fax 5-2 overview of fax functions overview of fax functions in addition to the super g3 fax function, you can send faxes from your computer. You can also forward received fax documents to specified destinations. (p. 5-13) (p. 5-16) (p. 5-24) (p. 5-23) (p. 5-25) (p. 5-13) (p. 5-44).

  • Page 98

    Fax 5-3 overview of fax functions (p. 5-18) (p. 5-41) (p. 5-36).

  • Page 99: Methods For Receiving Faxes

    Fax 5-4 introduction to using fax functions introduction to using fax functions this section describes the settings you need to make before using fax functions. Make sure to set the following items first: your fax number register your machine’s fax number. (see “registering your machine’s fax number...

  • Page 100

    Fax 5-5 introduction to using fax functions faxonly in this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using an external telephone. Before using this mode simply set the receive mode to . (see ...

  • Page 101

    Fax 5-6 introduction to using fax functions fax/tel in this mode, the machine receives documents automatically for fax calls and rings for telephone calls. Before using this mode make sure to do the following: connect your external telephone to the machine. (see “make fax settings,” in the starter g...

  • Page 102

    Fax 5-7 introduction to using fax functions ansmode in this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls. Before using this mode make sure to do the following: connect your external telephone with built-in answering...

  • Page 103

    Fax 5-8 introduction to using fax functions manual in this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents. Before usi...

  • Page 104

    Fax 5-9 introduction to using fax functions drpd drpd (distinctive ring pattern detection) service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only one telephone line. Your ...

  • Page 105: Selecting The Receive Mode

    Fax 5-10 introduction to using fax functions selecting the receive mode you can set the fax receive mode to suit your needs. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 5 f a x s e t t i n g s m e n u 3 press [ ] or [ ] to select , then press [ok...

  • Page 106

    Fax 5-11 introduction to using fax functions 5 press [stop/reset] to return to the standby mode. If you cannot make telephone calls using an external telephone when the receive mode is set to , make the settings described below. [menu] → → → set to . If the problem persists, set to . * the default s...

  • Page 107: Number

    Fax 5-12 introduction to using fax functions 6 press [stop/reset] to return to the standby mode. Registering the machine’s name your name or company’s name must be registered as the machine’s name. When you send a document, the name that you registered is printed as the sender’s name on the recipien...

  • Page 108: Sending Fax Documents

    Fax 5-13 sending fax documents sending fax documents this section describes the settings and procedures for sending fax documents. Basic methods for sending faxes this section describes the flow of sending faxes. 1 place documents. 2 press [fax]. 3 adjust any necessary scan settings for your documen...

  • Page 109: Dialing

    Fax 5-14 sending fax documents 2 place documents in the adf. 3 press [fax]. 4 adjust any necessary settings for your documents. For details, see “adjusting density,” on p. 5-23, “selecting image quality,” on p. 5-24, and “2- sided document,” on p. 5-25. 5 press [hook] or pick up the handset of your ...

  • Page 110: Pauses)

    Fax 5-15 sending fax documents 5 enter the numbers requested by the information service using – [numeric keys]. = 0 3 1 x x x x x t 7 8 9 # ex. 6 if you want to receive faxes, press [start]. If you are using the external telephone, hang up the handset after pressing [start]. Dialing an overseas numb...

  • Page 111: Basic Methods For Sending Pc

    Fax 5-16 sending fax documents basic methods for sending pc faxes this section describes the flow of sending pc faxes. Make sure that the fax driver is installed. For details on the fax driver settings, see “fax,” in the e-manual. Sending documents from a computer and scanning documents over the net...

  • Page 112

    Fax 5-17 canceling sending fax documents canceling sending fax documents follow this procedure to cancel a transmission in progress. You can also cancel a transmission from the status monitor screen. (see “checking/deleting fax transmission documents,” on p. 5- 45.) 1 press [stop/reset] during trans...

  • Page 113: Specifying Destinations

    Fax 5-18 specifying destinations specifying destinations this section describes how to specify a fax destination. You can select a destination stored in a one-touch key or coded dial codes, or specify a new destination. Specifying a new fax number you can specify a new fax number using – , [numeric ...

  • Page 114: Using The One-Touch Keys

    Fax 5-19 specifying destinations using the one-touch keys you can specify up to eight destinations using one- touch keys. To use this feature, you need to first register destinations in one- touch keys. (see “registering one-touch keys,” on p. 3-3.) 1 place documents. 2 press [fax]. 3 adjust any nec...

  • Page 115: Using The Group Addresses

    Fax 5-20 specifying destinations 5 enter the desired two-digit code (00 to 99) with – [numeric keys]. [ 0 2 ] s a l e s = 0 3 1 x x x x x x ex. If you entered a wrong code, press [stop/ reset], then try again from step 3. 6 press [start]. When you place the documents on the platen glass, press [ ] o...

  • Page 116: One Location (Broadcasting)

    Fax 5-21 specifying destinations 2 press [fax]. 3 adjust any necessary scan settings for your documents. For details, see “adjusting density,” on p. 5-23, “selecting image quality,” on p. 5-24, and “2- sided document,” on p. 5-25. 4 press [address book] repeatedly to select or search>, then press [o...

  • Page 117

    Fax 5-22 specifying destinations 1 place documents. 2 press [menu]. 3 press [ ] or [ ] to select , then press [ok]. 3 b r o a d c a s t m e n u 4 specify the destination. N o . 0 0 1 = use – , [numeric keys] and [tone], one-touch keys, coded dial codes, or [address book] to specify destinations. You...

  • Page 118: Adjusting Density

    Fax 5-23 adjusting density adjusting density you can adjust the density to the most appropriate level for the document you send. 1 place documents. 2 press [fax]. 3 press [density]. 4 press [ ] or [ ] to adjust the density, then press [ok]. - l t d k + d e n s i t y [ ]: to make light documents dark...

  • Page 119: Selecting Image Quality

    Fax 5-24 selecting image quality selecting image quality you can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is . 1 place documents. 2 press [fax]. 3 press [image qu...

  • Page 120: 2-Sided Document

    Fax 5-25 2-sided document 2-sided document you can set the machine to automatically turn over 2-sided documents that are placed in the adf, and scan each side separately. 1 place documents in the adf. 2 press [fax]. 3 press [2-sided] repeatedly to select the binding type, then press [ok]. 2 - s i d ...

  • Page 121: Redialing Manually

    Fax 5-26 redialing when the line is busy redialing when the line is busy if the recipient’s line is busy or if there is no answer, you can redial the same fax number manually or set the machine to redial automatically. Redialing manually 1 place documents. 2 press [fax]. 3 press [redial/pause]. When...

  • Page 122

    Fax 5-27 redialing when the line is busy 4 press [ ] or [ ] to select redial>, then press [ok]. 1 a u t o r e d i a l t x s e t t i n g s 5 press [ ] or [ ] to select or , then press [ok]. O n a u t o r e d i a l : redials automatically when a transmission fails. If you select , go to the next step....

  • Page 123

    Fax 5-28 checking the dial line before sending checking the dial line before sending the following redirection problem may happen with certain kinds of fax machines on the market made by companies other than canon. The dialing line chck mode prevents this rare occurrence from happening. If you are s...

  • Page 124: Changing Standard Mode

    Fax 5-29 changing standard mode changing standard mode this mode enables you to specify the standard scan settings for density and image quality. 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 5 f a x s e t t i n g s m e n u 3 press [ ] or [ ] to select settings>, then pres...

  • Page 125: Send Start Speed

    Fax 5-30 send start speed send start speed this function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 1 1 s y s t e m s e t...

  • Page 126: Of Paper

    Fax 5-31 printing received documents on both sides of paper printing received documents on both sides of paper you can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is . You can print the received documents on both sides of the pa...

  • Page 127: Reducing A Received Document

    Fax 5-32 reducing a received document reducing a received document you can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then pr...

  • Page 128: Document

    Fax 5-33 printing footer information on a received document printing footer information on a received document you can set whether to insert the machine’s fax number and the sender information on received faxes. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then pr...

  • Page 129: Runs Out

    Fax 5-34 specifying the way of printing when toner runs out specifying the way of printing when toner runs out this function enables you to continue printing received fax documents or reports when the toner has run out. The default setting is . When is set to , the printed documents may be light or ...

  • Page 130: Setting The Incoming Ring

    Fax 5-35 setting the incoming ring setting the incoming ring this function enables you to activate the ring alert of the external telephone if is set to . Selecting enables you to distinguish between the fax reception and answer voice calls when you pick up the external telephone while it is ringing...

  • Page 131

    Fax 5-36 receiving documents manually with an external telephone (remote rx) receiving documents manually with an external telephone (remote rx) you can connect one external telephone to the machine. When the telephone rings with the machine in the manual receive mode, you can use the external telep...

  • Page 132: Receiving Documents With The

    Fax 5-37 receiving documents manually with an external telephone (remote rx) receiving documents with the remote reception follow this procedure to receive fax documents using the remote reception. Before using the remote reception to receive fax documents, make sure the followings: an external tele...

  • Page 133

    Fax 5-38 selecting the receive mode for printing selecting the receive mode for printing you can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select se...

  • Page 134: Unidentified Senders

    Fax 5-39 rejecting incoming faxes from the unidentified senders rejecting incoming faxes from the unidentified senders this function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to...

  • Page 135: Receive Start Speed

    Fax 5-40 receive start speed receive start speed this function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document. The default setting is . 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 1 1 s y s ...

  • Page 136

    Fax 5-41 receiving documents in memory without printing out (memory lock reception) receiving documents in memory without printing out (memory lock reception) normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in mem...

  • Page 137

    Fax 5-42 receiving documents in memory without printing out (memory lock reception) 7 if you want to set or change a password for the memory lock mode, use – [numeric keys] to enter the memory reception password (up to seven digits), then press [ok]. 1 2 p a s s w o r d ex. If you set a password, it...

  • Page 138: Memory Lock Reception Mode

    Fax 5-43 printing all documents stored in the memory lock reception mode printing all documents stored in the memory lock reception mode 1 press [menu]. 2 press [ ] or [ ] to select settings>, then press [ok]. 1 1 s y s t e m s e t t i n g s m e n u if the system password has been set, enter the sys...

  • Page 139: Memory

    Fax 5-44 forwarding received fax documents in memory forwarding received fax documents in memory you can redirect the fax documents received in memory to the specified destination. 1 press [job cancel/status monitor] repeatedly to select , then press [ok]. T x / r x s t a t u s 2 press [ ] or [ ] to...

  • Page 140: Documents In Memory

    Fax 5-45 checking/changing the status of fax documents in memory checking/changing the status of fax documents in memory the status monitor screen enables you to view and change the status of fax documents in memory. Checking/deleting fax transmission documents you can check the detailed information...

  • Page 141: Documents

    Fax 5-46 checking/changing the status of fax documents in memory checking/deleting fax reception documents you can delete the received documents in memory. You can also forward received documents in memory to a desired destination. 1 press [job cancel/status monitor] repeatedly to select , then pres...

  • Page 142: Printing

    Prin ting 6 printing this chapter describes the basic print features. Overview of the print functions .................................6-2 introduction to using print functions .......................6-4 printing documents from a computer.......................6-5 scaling documents ....................

  • Page 143

    Prin ting 6-2 overview of the print functions overview of the print functions 2-sided printouts, collated printouts and enlarged/reduced printouts are available. (p. 6-7) (p. 6-10).

  • Page 144

    Prin ting 6-3 overview of the print functions (p. 6-9).

  • Page 145

    Prin ting 6-4 introduction to using print functions introduction to using print functions make sure that the printer driver is installed. For installing the driver to send a print job to the machine over a network, see “network connection” in the starter guide, or “network connection” in the e-manua...

  • Page 146

    Prin ting 6-5 printing documents from a computer printing documents from a computer this section is the explanation of the basic procedure for printing from a computer (printer driver). Make sure that the printer driver is installed on your computer. To check if the driver is installed, see “set up ...

  • Page 147

    Prin ting 6-6 printing documents from a computer 5 click [print]. Printing begins. If you want to cancel printing, see “checking and canceling print jobs,” on p. 6-11..

  • Page 148: Scaling Documents

    Prin ting 6-7 scaling documents scaling documents you can enlarge or reduce documents to match the output paper size, such as reducing a document created in ltr size to print on stmt, or enlarging a document created in stmt size to print on ltr. There are two methods for scaling a document: select t...

  • Page 149

    Prin ting 6-8 scaling documents 3 select the output size of the document from [output size]. The document is scaled automatically according to the settings made in [page size] and [output size]. 4 if you want to increase or decrease the magnification manually, select [manual scaling] → specify the s...

  • Page 150

    Prin ting 6-9 printing multiple pages on one sheet printing multiple pages on one sheet this mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet. And you can cut down print costs by saving papers...

  • Page 151: 2-Sided Printing

    Prin ting 6-10 2-sided printing 2-sided printing 2-sided printing enables you to make 2-sided printouts. You can cut down print costs by half when copying in large quantities. The display may differ according to the operating system. 1 open the document you want to print from the application. 2 sele...

  • Page 152

    Prin ting 6-11 checking and canceling print jobs checking and canceling print jobs you can check the status of print jobs and cancel a job before the printing starts. Make sure that the processing/data indicator is on or blinking. When the processing/data indicator is off, there are no jobs in the m...

  • Page 153

    Prin ting 6-12.

  • Page 154: Scanning

    Scanning 7 scanning this chapter describes how to use scanner functions. Overview of scanner functions ..................................7-2 introduction to using scanner functions ..................7-3 for scanning documents to a computer connected with usb cable ......................................

  • Page 155

    Scanning 7-2 overview of scanner functions overview of scanner functions you can retrieve documents scanned with this machine to your computer connected with a usb cable. You can also scan documents over the network..

  • Page 156

    Scanning 7-3 introduction to using scanner functions introduction to using scanner functions this section describes the things that you must do before using scanner functions. Make sure to set the following items first: for scanning documents to a computer connected with usb cable usb scanner driver...

  • Page 157: Basic Scanning Operations

    Scanning 7-4 basic scanning operations basic scanning operations this section describes the basic procedures for scanning documents. Scanning documents to a computer connected with usb cable this section describes the basic procedure for using the operation panel of the machine to scan via usb. Scan...

  • Page 158: Connected With Usb Cable

    Scanning 7-5 basic scanning operations sending documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following: if you send pc documents when the machine is scanning documents,...

  • Page 159

    Scanning 7-6.

  • Page 160: Network

    Net w or k 8 network this chapter describes what the network is, what you can do with the network, and what you have to do to use the machine with the network. Flowchart for setting up network .............................8-2 what is the network? ..................................................8-3...

  • Page 161

    Net w or k 8-2 flowchart for setting up network flowchart for setting up network follow the procedures in the flowchart below to set up each network function..

  • Page 162: What Is The Network?

    Net w or k 8-3 what is the network? What is the network? In the computer field, a network is a system of interconnected computers that communicate with each other. “internet” and “lan” are the two most common words used to refer to networks. The internet is the vast network to which computers all ov...

  • Page 163

    Net w or k 8-4 overview of network functions overview of network functions this section describes actions you can perform using the network function..

  • Page 164: Settings From A

    Settings fr om a pc 9 settings from a pc this chapter describes how to use remote ui functions. Overview of remote ui ...............................................9-2 starting the remote ui................................................9-4.

  • Page 165: Overview of Remote Ui

    Settings fr om a pc 9-2 overview of remote ui overview of remote ui the remote ui enables you to check the machine’s status and manage the machine’s functions from a computer on the network using a web browser. Using the computer keyboard, the management process, such as entering addresses to the ad...

  • Page 166

    Settings fr om a pc 9-3 overview of remote ui by using remote ui, you can set and confirm following functions..

  • Page 167: Starting The Remote Ui

    Settings fr om a pc 9-4 starting the remote ui starting the remote ui to start the remote ui, follow the procedure described below. Before you start the remote ui, perform the following: select in located in the , and verify the ip address of the machine. If you do not know the ip address, consult w...

  • Page 168

    Settings fr om a pc 9-5 starting the remote ui ② in case of end-user mode, enter the user name. ■ in case that system manager password is set: ① select [administrator mode] or [end-user mode]. ② enter the system manager password or user name. 5 click [ok]. 6 operate the machine. Now you can manage t...

  • Page 169

    Settings fr om a pc 9-6.

  • Page 170: Maintenance

    M ain tenanc e 10 maintenance this chapter describes how to perform routine cleaning operations, and replace toner cartridge. Cleaning the machine ...............................................10-2 exterior ................................................................................. 10-2 inter...

  • Page 171: Cleaning The Machine

    10-2 m ain tenanc e cleaning the machine cleaning the machine note the following before cleaning your machine: make sure no documents are stored in memory, then turn off the main power switch and disconnect the power cord. Use a soft cloth to avoid scratching the components. Do not use tissue paper,...

  • Page 172

    10-3 m ain tenanc e cleaning the machine 3 lift the scanning platform (a) until it is locked. (you will hear an audible “click.”) 4 hold the grip (a) on the right front side of the toner cover. 5 open the toner cover. 6 remove the toner cartridge. Do not touch the rollers and parts which have labels...

  • Page 173

    10-4 m ain tenanc e cleaning the machine 7 use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. Do not touch the fixing assembly (a) as it becomes very hot during use. Do not touch the transfer roller (b) as this can damage the machine. If loose to...

  • Page 174: Fuser Roller

    10-5 m ain tenanc e cleaning the machine 12 close the toner cover. 13 lower the scanning platform. Be careful not to get your fingers caught. If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. – – 14 reconne...

  • Page 175: Scanning Area

    10-6 m ain tenanc e cleaning the machine 4 press [ ] or [ ] to select cleaning>, then press [ok]. 1 f i x . U n i t c l e a n i n g a d j u s t . / c l e a n i n g cleaning starts. Throw away the cleaning paper after use. Scanning area keep the scanning area clean to avoid dirty copies or faxes to b...

  • Page 176

    10-7 m ain tenanc e cleaning the machine adf if your documents have black streaks or appear dirty after copying them using the adf, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the adf scanning area and roller. 1 turn off the main power switch and disconnect...

  • Page 177: When A Message Appears

    10-8 m ain tenanc e replacing the toner cartridge replacing the toner cartridge this section describes how to replace or handle the toner cartridges and precautions on storing them. When a message appears toner cartridges are consumable products. If the toner is running low or out during printing, a...

  • Page 178: Redistributing Toner

    10-9 m ain tenanc e replacing the toner cartridge redistributing toner when the toner is running low, the message appears on the display, redistribute toner in the toner cartridge. We recommend that you prepare a new toner cartridge for future replacement with ease. Do not touch the rollers and part...

  • Page 179

    10-10 m ain tenanc e replacing the toner cartridge 6 gently rock the toner cartridge several times to evenly distribute toner inside. 7 hold the toner cartridge by its handle (a). Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exp...

  • Page 180: A New One

    10-11 m ain tenanc e replacing the toner cartridge 12 lower the scanning platform. Be careful not to get your fingers caught. If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. – – replacing the toner cartri...

  • Page 181

    10-12 m ain tenanc e replacing the toner cartridge 3 hold the grip (a) on the right front side of the toner cover. 4 open the toner cover. 5 remove the toner cartridge. 6 remove the new toner cartridge from the protective bag. Do not open the drum protective shutter (a). Save the protective bag. You...

  • Page 182

    10-13 m ain tenanc e replacing the toner cartridge 8 place the toner cartridge on a flat surface and pull the seal completely out. If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner. Do not pull the seal out at an angle. 9 hold the...

  • Page 183

    10-14 m ain tenanc e replacing the toner cartridge 11 push the toner cartridge to make sure it is properly set in the machine. 12 hold the grip (a) on the right front side of the toner cover. 13 close the toner cover. 14 lower the scanning platform. Be careful not to get your fingers caught. If you ...

  • Page 184: Recycling Used Cartridges

    10-15 m ain tenanc e recycling used cartridges recycling used cartridges canon has instituted a worldwide recycling program for cartridges called “the clean earth campaign”. This program preserves precious natural resources by utilizing a variety of materials found in the used cartridges that are of...

  • Page 185: U.S.A. Program

    10-16 m ain tenanc e recycling used cartridges u.S.A. Program packagng ■one box return to receive your free eight cartridge collection box: call 1-800-ok-canon or visit www.Usa.Canon.Com/cleanearth/return or place as many cartridges as possible into one box. Carefully seal the box with tape; or plac...

  • Page 186

    10-17 m ain tenanc e recycling used cartridges ■bundled return bundle multiple cartridge boxes together securely with tape. Please be sure that the shipment does not exceed ups specifications (see below). Maximum weight = 70 pounds maximum length = 108 inches maximum girth (length + 2 x width + 2 x ...

  • Page 187

    10-18 m ain tenanc e recycling used cartridges shppng make sure the ups a.R.S. Label is applied. ■ups pick-up give the shipment to your ups driver when you receive your next regular delivery. Call 1-800-pick-ups for drop-off options in your area. By using either of the above methods of shipment, you...

  • Page 188

    10-19 m ain tenanc e recycling used cartridges canadian program – programme au canada ■single box return repackage the empty toner cartridge utilizing the wrapper and pulp mould end-blocks from the new cartridge’s box. Place the empty toner cartridge in the box from your new toner cartridge. Seal th...

  • Page 189

    10-20 m ain tenanc e recycling used cartridges ■volume box return (maximum 8 cartridges) we encourage you to use this option as a more efficient way to ship cartridges. Please tape your eight cartridges together and place them in a box. Apply the canon canada inc. / canada post label provided in thi...

  • Page 190: Transporting The Machine

    10-21 m ain tenanc e transporting the machine transporting the machine this section describes the required procedures before transporting the machine. Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1 turn off the main power switch. 2 disconn...

  • Page 191

    10-22 m ain tenanc e transporting the machine 8 remove the toner cartridge. To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is...

  • Page 192

    10-23 m ain tenanc e transporting the machine 13 open the front panel of the paper cassette. 14 remove the paper from the paper cassette. 15 remove the paper cassette by lifting up the front-end of the paper cassette and pulling it forward. 16 make sure all the covers are closed. 17 grip the handles...

  • Page 193

    10-24 m ain tenanc e.

  • Page 194: Troubleshooting

    Troubleshooting 11 troubleshooting this chapter describes how to respond to paper and document jams, as well as to error messages. Clearing jams .............................................................11-2 document jams ................................................................ 11-2 paper...

  • Page 195: Clearing Jams

    11-2 troubleshooting clearing jams clearing jams when , or appears on the display, remove jammed paper from the machine first, then from the paper cassette or multi-purpose tray if necessary. Check the following if you experience repeated paper jams: fan and tap the paper stack on a flat surface bef...

  • Page 196

    11-3 troubleshooting clearing jams 3 open the inner cover, holding it by its front tab (a). 4 lift the release lever (a) until it clicks into place. 5 remove the jammed document. Do not force a jammed paper out of the machine as it may tear. 6 return the release lever (a) to its original position. 7...

  • Page 197: Paper Jams

    11-4 troubleshooting clearing jams 9 open the adf and then hold both sides of any jammed documents and gently pull them out. 10 close the adf. Be careful not to get your fingers caught. Paper jams when or cover> appears on the display, remove jammed paper from the inside of the machine first, then f...

  • Page 198

    11-5 troubleshooting clearing jams 4 open the toner cover. 5 remove the toner cartridge from the machine. Do not touch the rollers and parts which have labels “caution! Hot surface avoid contact” on. They become very hot during use. Remove watches and any bracelets or rings when touching the inside ...

  • Page 199

    11-6 troubleshooting clearing jams 6 hold both sides of the jammed paper and gently pull it out. 7 gently pull the jammed paper between the fixing assembly (a) and transfer roller (b) until the leading edge emerges from the machine. Do not touch the fixing assembly (a) as it becomes very hot during ...

  • Page 200

    11-7 troubleshooting clearing jams 10 insert the toner cartridge so that the protrusion on the right side of the toner cartridge (a) fits into the guide (b) located on the right side of the machine and slide it down parallel to the guide. 11 push down the toner cartridge to make sure it is properly ...

  • Page 201

    11-8 troubleshooting clearing jams 16 open the front panel of the paper cassette. 17 remove the paper in the paper cassette. 18 hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. ■ when feeding paper from the paper cassette: ■ when feeding paper from the multi-...

  • Page 202

    11-9 troubleshooting clearing jams 21 set the dust cover on the paper cassette. 22 open the rear cover. This operation is required only when rear cover> appears on the display. 23 hold both sides of the jammed paper and gently pull it out upward. This operation is required only when rear cover> appe...

  • Page 203: Error Messages

    11-10 troubleshooting error messages error messages see the table below when the error and status messages appear on the display. Message description action available memory nn% this message shows the percentage of the memory currently available. If you need more space, wait for the machine to send ...

  • Page 204

    11-11 troubleshooting error messages message description action load correct paper the size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in for or . Load the correct size paper or change the paper size in for or . For details, see “if correct...

  • Page 205

    11-12 troubleshooting error messages message description action paper jam paper jams have occurred in the machine. Appears alternately. Clear the paper jam (see “clearing jams,” on p. 11-2) and reload paper in the paper cassette or multi-purpose tray. The cover must be opened and closed to resume th...

  • Page 206: Error Codes

    11-13 troubleshooting error codes error codes an error code is a four-digit code shown on an error tx report or an rx report when an error occurs. For details on reports, see “introduction of the machine,” in the e-manual. See the table below for individual error codes. Error code description action...

  • Page 207: If Is Displayed

    11-14 troubleshooting if is displayed if is displayed when appears on the display, the size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in for or . You need to load the correct size paper or change the paper size in for or . For print jobs, ...

  • Page 208: If A Power Failure Occurs

    11-15 troubleshooting if a power failure occurs if a power failure occurs if a power failure occurs, machine functions will be limited as follows: depending on your telephone, you may not be able to make telephone calls. You can receive telephone calls from the telephone connected to the machine. Yo...

  • Page 209: Customer Support (U.S.A.)

    11-16 troubleshooting if you cannot solve a problem if you cannot solve a problem this section describes the customer support services. Customer support (u.S.A.) if you cannot solve the problem after having referred to the information in this chapter, contact canon customer care center at 1-800-ok-c...

  • Page 210: Machine Settings

    M achine s ettings 12 machine settings this chapter describes how to change and check the machine settings. Machine settings .......................................................12-2 printing user data list ................................................ 12-2 accessing the setting menu .............

  • Page 211: Machine Settings

    12-2 m achine s ettings machine settings machine settings you can adjust the machine settings from the setting menu to customize the way the machine works. Printing user data list to see the list of current settings, print out user data list. 1 press [report] repeatedly to select , then press [ok]. ...

  • Page 212

    12-3 m achine s ettings machine settings 5 when finished, press [stop/reset] to return to the standby mode. If you press [stop/reset] before pressing [ok], the setting will not be registered. Press [menu] to return to the previous display..

  • Page 213: Setting Menu

    12-4 m achine s ettings setting menu setting menu the default settings are indicated in bold text. Depending on the country of purchase, some settings may not be available. Volume control settings item settings applicable page 1 monitor volume (0–3) (2) e-manual “introduction of the machine” 2 calli...

  • Page 214: Copy Settings

    12-5 m achine s ettings setting menu copy settings item settings applicable page 1 standard settings p. 4-23 1 image quality text/photo text photo text/photo+ – – – – 2 density auto manual (1–9 (5)) – – 3 zoom ratio preset ratio 200 % max. 129 % stmt → ltr 100 % 78 % lgl → ltr 64 % 50 % min. – – – –...

  • Page 215: Fax Settings

    12-6 m achine s ettings setting menu fax settings item settings applicable page 1 rx mode p. 5-4 fax/tel p. 5-10 1 ring start time 4–30 sec (6) 2 f/t ring time 10–45 sec (22) 3 f/t switch action receive disconnect – – manual faxonly ansmode drpd normal ring double ring short-short-long short-long-sh...

  • Page 216: Address Book Settings

    12-7 m achine s ettings setting menu item settings applicable page 2 remote rx off on – – p. 5-36 remote rx id 00–99 (25) 3 rx print memory rx print rx – – p. 5-38 4 rx terminal id off on – – p. 5-33 5 rx restriction off on – – p. 5-39 5 printer settings 1 rx reduction off on cut – – – p. 5-32 2 2-s...

  • Page 217: Timer Settings

    12-8 m achine s ettings setting menu timer settings item settings applicable page 1 date&time setting hour (00–23) minute (00–59) month (01–12) day (01–28, 29, 30, 31) year (00–99) – – – – – p. 5-11 2 date type select mm/dd/yyyy dd/mm yyyy yyyy mm/dd – – – e-manual “setting up the machine” 3 auto sl...

  • Page 218: Adjust./cleaning

    12-9 m achine s ettings setting menu adjust./cleaning item settings applicable page 1 fix.Unit cleaning start cleaning. P. 10-5 2 special mode t off on – – e-manual “maintenance” 3 special mode u off mode1 mode2 – – – 4 special mode v off on – – 5 special mode y off on – – 6 special mode z off on – ...

  • Page 219: System Settings

    12-10 m achine s ettings setting menu system settings item settings applicable page 1 sys. Manager info e-manual “security” 2 system password seven digits 2 device info 1 device name maximum 32 characters 2 location maximum 32 characters 3 network settings e-manual “network settings” 1 tcp/ip settin...

  • Page 220

    12-11 m achine s ettings setting menu item settings applicable page 4 ip address 4 e-manual “network settings” 1 permit/reject reject permit – – 2 start ip address ip address (000.000.000.000) 3 end ip address ip address (000.000.000.000) 5 ip address 5 1 permit/reject reject permit – – 2 start ip a...

  • Page 221

    12-12 m achine s ettings setting menu item settings applicable page 10 ip address 10 e-manual “network settings” 1 permit/reject reject permit – – 2 start ip address ip address (000.000.000.000) 3 end ip address ip address (000.000.000.000) 6 dns settings 1 dns server set 1 prim. Dns server ip addre...

  • Page 222

    12-13 m achine s ettings setting menu item settings applicable page 6 set ip add range e-manual “network settings” off on 1 ip address 1 1 permit/reject reject permit – – 2 start ip address ip address (0000:0000:0000:0000:0000:000 0:0000:0000) 3 end ip address ip address (0000:0000:0000:0000:0000:00...

  • Page 223

    12-14 m achine s ettings setting menu item settings applicable page 5 ip address 5 e-manual “network settings” 1 permit/reject reject permit – – 2 start ip address ip address (0000:0000:0000:0000:0000:000 0:0000:0000) 3 end ip address ip address (0000:0000:0000:0000:0000:000 0:0000:0000) 4 prefix le...

  • Page 224

    12-15 m achine s ettings setting menu item settings applicable page 9 ip address 9 e-manual “network settings” 1 permit/reject reject permit – – 2 start ip address ip address (0000:0000:0000:0000:0000:000 0:0000:0000) 3 end ip address ip address (0000:0000:0000:0000:0000:000 0:0000:0000) 4 prefix le...

  • Page 225

    12-16 m achine s ettings setting menu item settings applicable page 5 bonjour settings off on – – e-manual “network settings” 1 bonjour name maximum 63 digits 2 priority protocol lpr raw – – 6 use http off on – – 7 port no. Set. 1 lpd (0–65535 (515)) 2 raw (0–65535 (9100)) 3 http (0–65535 (80)) 4 sn...

  • Page 226

    12-17 m achine s ettings setting menu item settings applicable page 4 view ip addrsss e-manual “network settings” 1 ipv4 1 ip address 2 subnet mask 3 gateway address – – – 2 ipv6 1 link locad add (ip address, prefix length) 2 stateless add 1 (ip address, prefix length) 3 stateless add 2 (ip address,...

  • Page 227

    12-18 m achine s ettings setting menu item settings applicable page 7 update firmware this function is only used when the firmware needs to be updated..

  • Page 228: Appendix

    A ppendix 13 appendix specifications .............................................................13-2 general ................................................................................. 13-2 copier .................................................................................... 13-3 print...

  • Page 229: Specifications

    13-2 a ppendix specifications specifications general type personal desktop power source 120–127 v, 60 hz (power requirements differ depending on the country in which you purchased the product.) power consumption maximum: less than 630 w warm-up time less than 12.0 sec.* (temperature: 68°f (20°c), hu...

  • Page 230: Copier

    13-3 a ppendix specifications copier scanning resolution text/photo mode: 300 dpi × 300 dpi text mode, photo mode, text/photo+ mode: 600 dpi × 600 dpi printing resolution 600 dpi × 600 dpi magnification 1:1 ± 1.0%, 1:2.00, 1:1.29, 1:0.78, 1:0.64, 1:0.50 zoom 0.50–2.00, 1% increments first copy time ...

  • Page 231: Facsimile

    13-4 a ppendix specifications scanner (scanning via network) host interface 100base-tx/10base-t system requirements windows 2000/xp/server 2003/vista/7/server 2008 device driver twain facsimile applicable line public switched telephone network (pstn)* 1 compatibility g3 data compression schemes mh, ...

  • Page 232: Index

    13-5 a ppendix index index symbols 2-sided copying 4-18 2-sided key 1-6 2-sided printing 6-10 a address book key 1-7 using 5-20 adf 1-3 ansmode 5-7 b basic receiving method 5-4 basic sending method fax 5-13 pc fax 5-16 broadcasting 5-21 c canceling copy job 4-5 fax job 5-17 print job 6-11 scan job 7...

  • Page 233

    13-6 a ppendix index document copying 4-4 jams 11-2 placing 2-4 receiving 5-4 requirements 2-2 scanning area 2-3 sending 5-13 document delivery tray 1-3 document feeder tray 1-3 documents stored in memory checking 5-45, 5-46 deleting 5-45, 5-46 drpd 5-9 dust cover 1-3 e energy saver key 1-6 enlarge/...

  • Page 234

    13-7 a ppendix index o ok key 1-6 one-touch key editing 3-3 erasing 3-4 registering 3-3 using 5-19 one-touch keys 1-7 operation panel 1-3 fax operation panel 1-7 main operation panel 1-5 output tray 1-3 output tray extension 1-3 overview machine functions ii p paper jams 11-4 loading 2-8 printable a...

  • Page 235

    13-8 a ppendix index t telephone line jack 1-4 tone key 1-6 toner cartridge 1-9 checking the toner level 1-10 maintaining 1-10 redisributing 10-9 replacing 10-11 transporting the machine 10-21 troubleshooting clearing jams 11-2 error codes 11-13 error messages 11-10 if a power failure occurs 11-15 i...

  • Page 236

    Canon inc. 30-2, shimomaruko 3-chome, ohta-ku, tokyo 146-8501, japan canon marketing japan inc. 16-6, konan 2-chome, minato-ku, tokyo 108-8011, japan canon u.S.A., inc. One canon plaza, lake success, ny 11042, u.S.A. Canon europa n.V. Bovenkerkerweg, 59-61, 1185 xb amstelveen, the netherlands canon ...