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Xerox Document Centre 220 User Manual

Manual is about: Xerox Document Centre 220: User Guide

Summary of Document Centre 220

  • Page 1

    Ab out this guid e xerox document centre 220/230/332/340 user guide july 1999 602p35312.

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    Xerox corporation 800 phillips road webster new york 14580 prepared by: xerox europe technical centre multinational professional services bessemer road welwyn garden city hertfordshire al7 1he england © 1999 by xerox limited. All rights reserved. Copyright protection claimed includes all forms and m...

  • Page 3: Table of Contents

    Xerox document centre 220/230/332/340 user guide page i table of cont ent s table of contents a bout t his g uide .............................................................................1-1 xerox welcome center telephone number .............................1-2 conventions .........................

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    Page ii table of contents illegal copying ................................................................................ 1-19 certifications and approvals ........................................................... 1-22 i ntroduction ...................................................................

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    Xerox document centre 220/230/332/340 user guide page iii table of cont ent s output .....................................................................................3-12 sides imaged ..........................................................................3-17 reduce/enlarge .....................

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    Page iv table of contents added features (more features screen) ........................................ 4-19 cover letter (cover page) ..................................................... 4-19 transmission report .............................................................. 4-21 lighter/darker .....

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    Xerox document centre 220/230/332/340 user guide page v table of cont ent s p aper and other media ...................................................................8-1 loading paper ....................................................................................8-2 preparing paper for loading ...

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    Page vi table of contents xerox welcome center telephone numbers ....................... 10-20 r eference ...................................................................................... 11-1 machine specifications ................................................................... 11-2 specif...

  • Page 9: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-1 about thi s guide a bout thi s guide about this g u ide 1 about this guide welcome to the xerox family of document centre products. This user guide provides detailed information, technical specifications and procedural steps when using the in...

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    Page 1-2 about this guide xerox welcome center telephone number the telephone number of the xerox welcome centre is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below: welcome center telephone number: canada (engl...

  • Page 11: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-3 about thi s guide a bout thi s guide about this g u ide conventions throughout this user guide, you will find that some terms are used interchangeably: À paper is synonymous with media. À document is synonymous with original. À page is synony...

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    Page 1-4 about this guide use the diagram below for more information. Italic typeface the italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in italic typeface. For example: - always follow safety procedures when operating ...

  • Page 13: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-5 about thi s guide a bout thi s guide about this g u ide hints hints help users perform a task. For example: hint: select the x / y display areas to display a pop up keypad which can be used to enter and save the values. Cautions cautions are ...

  • Page 14: Related Documentation

    Page 1-6 about this guide related documentation additional documentation available for the document centre 220/230/332/340 consists of: - this user guide - the on-line help system - the document centre 220/230/332/340 setup guide - the cd rom multimedia training (document centre 220/230) - the docum...

  • Page 15: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-7 about thi s guide a bout thi s guide about this g u ide data coupler information this xerox document centre 220/230/332/340 machine contains an internal data coupler. Its use is restricted by the fcc (federal communications commission). To co...

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    Page 1-8 about this guide using a compatible modular jack which is part 68 compliant. Do not connect this machine to a party or coin operated phone line. Repairs to the machine should be made only by a xerox representative or an authorized xerox service agency. This applies at any time during or aft...

  • Page 17: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-9 about thi s guide a bout thi s guide about this g u ide warning when programming emergency numbers and/or making test calls to emergency numbers: l remain on the line and briefly explain to the dispatcher the reason for the call before hangin...

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    Page 1-10 about this guide canada does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed usi...

  • Page 19: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-11 about thi s guide a bout thi s guide about this g u ide this digital apparatus does not exceed the class a limits for radio noise emissions from digital apparatus set out in the radio interference regulations of industry canada. Cet appareil...

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    Page 1-12 about this guide environmental compliance energy star as an energy star ® partner, xerox has determined that the document centre 220/230/332/340 meets the energy star ® guidelines for energy efficiency. Its aim is to save both power and paper through the use of low power and power save (au...

  • Page 21: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-13 about thi s guide a bout thi s guide about this g u ide safety standards, and is certified as a class i laser product under the us department of health and human services (dhhs) radiation performance standard according to the radiation contr...

  • Page 22

    Page 1-14 about this guide the document centre 220/230/332/340 contains laser danger labels. These labels are intended for use by xerox service representatives, and are placed on or near panels or shields that require special tools for removal. Do not remove any of these panels. There are no operato...

  • Page 23: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-15 about thi s guide a bout thi s guide about this g u ide electrical safety always follow a code of safe habits starting with the following: 1. Use only the power cord supplied with your document centre 220/230/332/340. 2. Do not use a ground ...

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    Page 1-16 about this guide 8. If any of the following conditions occur, turn off the document centre 220/230/332/340 power immediately. Disconnect the power cable from the electrical outlet. Contact an authorized xerox service representative to correct the problem: l the document centre 220/230/332/...

  • Page 25: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-17 about thi s guide a bout thi s guide about this g u ide l follow warnings and instructions marked on or supplied with the equipment. L locate the document centre 220/230/332/340 on a solid support surface (not on plush carpet) that has adequ...

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    Page 1-18 about this guide ground fault interrupter (gfi) if a fault is detected in the power supply to the document centre 220/230/332/340, a ground fault interrupter (gfi) device on the machine removes all electrical power. If power is interrupted, locate the gfi on the right side of the machine, ...

  • Page 27: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-19 about thi s guide a bout thi s guide about this g u ide illegal copying congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty o...

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    Page 1-20 about this guide postage stamps, cancelled or uncancelled (for philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.) postal money orders bills, checks, or draft...

  • Page 29: About Thi

    Xerox document centre 220/230/332/340 user guide page 1-21 about thi s guide a bout thi s guide about this g u ide note: exception: us army and navy discharge certificates may be photographed. À badges, identification cards, passes or insignias carried by military or naval personnel, or by members o...

  • Page 30: Certifications and Approvals

    Page 1-22 about this guide certifications and approvals this product is manufactured under a bs5750 quality system, which is accepted by the british standards institution. - 60hz, 120v—the xerox document centre 220/230/332/340 is certified by the canadian standards association in compliance with csa...

  • Page 31: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-1 in tr oduction int roduct ion 2 introduction the document centre 220/230/332/340 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning. The document centre 220/230/332/340...

  • Page 32: Document Centre 220/230

    Page 2-2 introduction identifying the machine components the following pages provide illustrations of the machine components and control panel buttons and describe the services and modes available. Document centre 220/230 document glass (under the document feeder) paper trays left front cover bypass...

  • Page 33: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-3 in tr oduction int roduct ion document centre 332/340 (under the document feeder) document glass on / off switch left front cover bypass tray left tray control panel document feeder touch screen paper trays center tray duplex module.

  • Page 34: Optional Features

    Page 2-4 introduction optional features there are several optional features available for your document centre 220/230/332/340. Refer to the descriptions that follow to identify each optional feature. The graphic below shows some of the optional features available. Contact your local xerox represent...

  • Page 35: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-5 in tr oduction int roduct ion paper trays 3 & 4 ( document centre 220/230/332) these are the two paper trays located at the base of the machine. Similar to trays 1 and 2, these trays can hold a maximum of 500 sheets of 20lb (substance 20) pap...

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    Page 2-6 introduction convenience stapler if the convenience shelf is fitted the convenience stapler can also be installed. The convenience stapler can be used manually to staple documents, or to staple output if the finisher option is not fitted. The stapler can handle a maximum of 50 sheets of 20l...

  • Page 37: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-7 in tr oduction int roduct ion power on/off powering on ensure that the document centre 220/230/332/340 is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. For detailed technical inform...

  • Page 38

    Page 2-8 introduction document centre 332/340 the document centre 332/340 digital copier will take approximately 55 seconds to power on. On the document centre 332/340 the power switch is located on the top of the printer on the right hand side. À locate the on / off switch..

  • Page 39: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-9 in tr oduction int roduct ion powering off when powering off the document centre 220/230, the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown. During ...

  • Page 40: Energy Star

    Page 2-10 introduction energy star power save modes the document centre 220/230/332/340 has energy saver features which significantly reduces the power consumption during periods of inactivity. The power saver indicator is a light, located on the lower-left portion of the control panel. The power sa...

  • Page 41: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-11 in tr oduction int roduct ion stand-by mode prior to entering low power or power save (auto off/sleep), the digital copier/printer/fax is in stand-by mode whenever it is not copying/printing a job. The touch screen is visible and ready to be...

  • Page 42

    Page 2-12 introduction either touch the touch screen, any key on the control panel or lift the platen glass cover. Automatic activation occurs should a fax or print job be received by the machine. The factory default setting of 60 minutes is customer changeable within the range of 5 to 240 minutes d...

  • Page 43: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-13 in tr oduction int roduct ion changing the default time settings for low power and power save (auto off/sleep) modes À press the access button on the control panel. À enter the password using the keypad and select enter. Note: user access to...

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    Page 2-14 introduction À touch the machine setups button. À touch the timers button À select the option required..

  • Page 45: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-15 in tr oduction int roduct ion À the touch screen displays the current timer value. Use the scroll buttons to apply the new setting and touch save. À touch close. À touch exit. The touch screen displays ‘please wait...Exit routine in progress...

  • Page 46: Mode Buttons

    Page 2-16 introduction mode buttons the three modes, features, job status and machine status offer access to screens which enable users to program, monitor the status of jobs on the machine, as well as obtain general information about the document centre 220/230/332/340. Feature button job status bu...

  • Page 47: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-17 in tr oduction int roduct ion features button press this button to access the features available on your document centre 220/230/332/340. The first screen for each tabbed feature contains all the basic settings required for each feature. For...

  • Page 48

    Page 2-18 introduction job status button use the job status mode to check on the progress of a job and if necessary to change its position in a queue . Refer to the following pages for more information about the queues available on the document centre. Print queue maintains jobs that are ready to pr...

  • Page 49: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-19 in tr oduction int roduct ion - job #—to help identify each job a number is assigned. - name—the name of the job. For copy jobs, a default name local is used. For network print jobs and reports, the name of the file is used. For faxes receiv...

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    Page 2-20 introduction note: it is recommended that jobs are only promoted in an emergency. - release—removes the selected job from memory and completes it as instructed. Jobs are held due to missing resources for example; fax, print, sample set, delayed print and secure print jobs. Fax jobs can be ...

  • Page 51: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-21 in tr oduction int roduct ion - other queues—displays the other job queues available . Fax queue the fax queue button will only be displayed if the fax option is available. Maintains fax jobs, that are scanned and ready to be transmitted, in...

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    Page 2-22 introduction when the job is actively being sent to that recipient. Then, it displays the second number in place of the first number and so on as each number is dialed. A status of completed in the fax queue means the fax has been received, but it does not mean it has been printed. Check t...

  • Page 53: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-23 in tr oduction int roduct ion use the toolbar across the top of the fax queue to manage your jobs. When a toolbar button is selected a pop-up window is displayed, select confirm or cancel to complete the requested action. - promote—allows a ...

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    Page 2-24 introduction completed fax jobs queue the completed fax queue button will only be displayed if the fax option is available. Maintains completed fax jobs that were successful, or terminated due to user request or a fault. - name—the name of the destination for the job. - type—the job catego...

  • Page 55: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-25 in tr oduction int roduct ion - details—displays additional information about the job in the completed fax jobs queue. - other queues—displays the other job queues available . Completed print jobs queue maintains completed print jobs. Jobs a...

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    Page 2-26 introduction - status—information about the progress of the completed job, this includes completed jobs, faulted jobs, jobs canceled by users and jobs canceled by the system. - time completed—the time and date when the job entered the queue. Use the toolbar across the top of the completed ...

  • Page 57: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-27 in tr oduction int roduct ion deleted to make room for new jobs. If all 50 jobs are active and pending jobs, no new jobs will be added until an active job is completed. Use the scroll buttons to move through the jobs in the queue. - name—the...

  • Page 58

    Page 2-28 introduction machine status button displays information about the document centre 220/230/332/340. Press this button to confirm the paper supply, review the status of faults and find information required for service calls. Note: machine status cannot be accessed during a system fault, when...

  • Page 59: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-29 in tr oduction int roduct ion - faults—displays a list of the six most recent faults, the date and time of the code and the status (active or cleared). - reports & counters—displays information about available reports, the number of jobs pro...

  • Page 60: System Controls

    Page 2-30 introduction system controls pause (stop) button - used to temporarily stop a job. Help button - accesses additional information about a specific task. Language button - changes the text to the alternative language (if available). Access button - displays a pop-up login window to access th...

  • Page 61: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-31 in tr oduction int roduct ion auditron access screen the auditron is a feature of the machine which automatically tracks usage. If the auditron is enabled, an account number must be entered. For account number allocation, or further informat...

  • Page 62: Information Sources

    Page 2-32 introduction information sources in addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies. Help (?) this system, available by pressing the help button (?) on the control panel, provides additional ...

  • Page 63: Oduction

    Xerox document centre 220/230/332/340 user guide page 2-33 in tr oduction int roduct ion using the help (?) button the help screens can be reviewed in the features, job status and machine status modes. Note: jobs cannot be programmed when using the help screen. À press the help button at the top lef...

  • Page 64

    Page 2-34 introduction.

  • Page 65: Copy

    Xerox document centre 220/230/332/340 user guide page 3-1 copy co py 3 copy this chapter contains information about the copy screen and the features available. Note: the graphic representations of the user interface screens in this chapter are based on a fully configured document centre 332/340 and ...

  • Page 66: Copying Procedure

    Page 3-2 copy copying procedure before making copies on the document centre 220/230/332/340, you need to determine what you want to copy and how many copies you want to make. There are 6 simple steps to follow when making copies: 1. Load the documents 2. Press the features button to display the firs...

  • Page 67

    Xerox document centre 220/230/332/340 user guide page 3-3 copy co py removed. Documents should be 16 - 32lb (substance 16 - 32) and 8 1/2” x 5 1/2” through 8 1/2” x 11” long edge feed or 5 1/2” x 8 1/2” through 11 x 17” short edge feed. Note: for information about copying mixed size originals using ...

  • Page 68

    Page 3-4 copy of the documents. The size and orientation are displayed in the message area on the touch screen (upper left hand corner). Note: this will only work with standard document sizes. If the documents include non-standard sizes, use the document glass. Document glass the document glass shou...

  • Page 69

    Xerox document centre 220/230/332/340 user guide page 3-5 copy co py À place the document face down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass. À lower the document feeder..

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    Page 3-6 copy constant velocity transport (cvt) glass the constant velocity transport (cvt) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the cvt glass automatically scans the images into memory, this does not...

  • Page 71: Features

    Xerox document centre 220/230/332/340 user guide page 3-7 copy co py 2. Press the features button À press the features button. The features button is located on the left of the numeric keypad. Ensure that the first copy screen is displayed. À press the clear all button once to cancel any previous sc...

  • Page 72

    Page 3-8 copy 3. Select the features the features available on the first copy screen are the ones used most often. Many of the features contain a selection called other. Touch this option to access additional programming options. For a more detailed explanation of the standard features available on ...

  • Page 73

    Xerox document centre 220/230/332/340 user guide page 3-9 copy co py 4. Enter the quantity document centre 332/340 on the document centre 332/340 the maximum copy quantity is 999. Document centre 220/230 on the document centre 220/230 the maximum copy quantity is 250. À using the numeric keypad, ent...

  • Page 74: Start

    Page 3-10 copy 5. Press start À press start, each document is scanned once. The size and orientation are displayed in the upper left hand corner of the touch screen. If there are any resource problems or programming conflicts which prevent the job completing, a message will be displayed. Follow the ...

  • Page 75

    Xerox document centre 220/230/332/340 user guide page 3-11 copy co py 6. Identify the copy job in the print queue À press the job status button on the control panel. À the print queue will be displayed. À your job will be displayed in the queue. If there are no other jobs in the queue the job may ha...

  • Page 76: Standard Features (Copy)

    Page 3-12 copy standard features (copy) use the first copy screen to program the standard features for a copy job. For more information about the features available refer to the following: output - page 3-12 sides imaged - page 3-17 reduce / enlarge - page 3-19 paper supply - page 3-21 image quality...

  • Page 77

    Xerox document centre 220/230/332/340 user guide page 3-13 copy co py hint: use the output icon located on the lower left hand side of the screen to quickly and easily switch from the center tray to the left tray. Collated this option delivers the specified number of copy sets to the center tray in ...

  • Page 78

    Page 3-14 copy stapled (optional) if the finisher has been fitted to the document centre 220/230/332/340 the stapled option will be available as an output option on the touch screen. When selected this option will deliver copies collated, offset and stapled to the finisher. Uncollated is not availab...

  • Page 79

    Xerox document centre 220/230/332/340 user guide page 3-15 copy co py À place the documents face down and long edge feed over the green rectangle with the left edge of the documents against the tab of the staple cartridge door. À slide the documents forward until you hear the click of the staple bei...

  • Page 80

    Page 3-16 copy manual stapling using the convenience stapler the convenience stapler is an optional extra and can be installed if the convenience shelf is fitted. It attaches to the right hand corner at the rear of the shelf and is positioned so that documents can be stapled straight or at an angle....

  • Page 81

    Xerox document centre 220/230/332/340 user guide page 3-17 copy co py sides imaged up to 50 two-sided copies, ranging in size from 8 1/2” x 5 5 !/2” through 11 x 17” can be made automatically from one or two-sided documents. Both the document feeder and the document glass can be used with any of the...

  • Page 82

    Page 3-18 copy orientation select the other option to access the orientation features. Document centre 332/340 select the other option and then either 1 2, 2 1 and 2 2 to access the following orientation options available: head to head—the output will be the same orientation as the documents. Head t...

  • Page 83

    Xerox document centre 220/230/332/340 user guide page 3-19 copy co py portrait images landscape images. Note: inserts can not be programmed with 1 2. Bound originals and build job are not available with 1 2 selected when using the document glass. Tabbed stock, envelopes and transparencies will not f...

  • Page 84

    Page 3-20 copy reduce / enlarge options 100% size for size copies. Auto automatically reduces / enlarges the document to fit on the paper size selected. When auto reduce/enlarge is selected, the document centre 220/230/332/340 automatically selects 8 1/2” x 11” long edge feed paper. If selecting aut...

  • Page 85

    Xerox document centre 220/230/332/340 user guide page 3-21 copy co py for non-standard sizes, use the scroll buttons to choose a specific enlargement or reduction in 1% increments. Hint: to save time use the pop-up keypad on the touch screen instead of the scroll buttons to insert values. Touch the ...

  • Page 86

    Page 3-22 copy note: the size and orientation is determined for all trays except the bypass tray. Paper supply options auto accepts the default setting (standard white paper) for the paper supply. If a specific paper size is not selected, the document centre 220/230/332/340 defaults to the size it s...

  • Page 87

    Xerox document centre 220/230/332/340 user guide page 3-23 copy co py image quality use the image quality settings to adjust the quality of the output. Image quality options text used for scanning text, solids, line art and low-frequency halftones. The background suppression feature automatically de...

  • Page 88

    Page 3-24 copy photo used for scanning continuous-tone photographs and high-quality, high-frequency halftones. The document centre 220/230/332/340 identifies black, white, and halftones (gray patterns that are not black or white). Hint: for best results, copy a maximum of 5 photos in one job, unless...

  • Page 89: Using Added Features

    Xerox document centre 220/230/332/340 user guide page 3-25 copy co py using added features the added features screen offers additional programming features for a copy job. For more information about the features available refer to the following: original size - page 3-26 bound originals - page 3-29 ...

  • Page 90: Document Centre 220/230

    Page 3-26 copy original size (original input - document centre 220/230 ) use this feature to copy and/or manipulate non-standard size documents from the document feeder and document glass. Use the following steps to program this feature on the document centre 332/340. Hint: touch the x / y display a...

  • Page 91

    Xerox document centre 220/230/332/340 user guide page 3-27 copy co py auto automatically determines the size of the document being copied and selects a paper supply source of the same size. The machine cannot sense the size of non-standard documents. Original size indicates the document size, or the...

  • Page 92

    Page 3-28 copy for size for size copies À load the documents. À touch auto paper supply. À touch the added features tab. À touch original size (original input on the document centre 220/230). À select mixed size and touch save. À enter the quantity and press start. For reduced / enlarged copies À lo...

  • Page 93

    Xerox document centre 220/230/332/340 user guide page 3-29 copy co py bound originals allows you to make copies of pages from books or magazines using the document glass. À place the bound document face down on to the document glass. Close the cover until it rests on the bound document. Do not force...

  • Page 94

    Page 3-30 copy bound originals options off the feature is not available. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up. 1 and 2 copies both pages of an open book and places each page on ...

  • Page 95

    Xerox document centre 220/230/332/340 user guide page 3-31 copy co py image shift use this feature to change the position of the image on a page. Image shift options off the feature is not available. Auto center automatically shifts the image to the center of the paper. Margin shift copies the image...

  • Page 96

    Page 3-32 copy À select the features required. À load the document. Ensure that the documents are in the same orientation as the media loaded in the paper trays. À touch the added features tab. À touch image shift and then the margin shift option. À touch side 1 and using the scrolling arrows manual...

  • Page 97

    Xerox document centre 220/230/332/340 user guide page 3-33 copy co py expert image quality use this feature when documents require more than the basic image quality adjustment. Sharpness adjusts the sharpness of the image. Use this feature to increase the sharpness of fine lines and details, or to d...

  • Page 98

    Page 3-34 copy erase use this feature to erase spots, unwanted lines, marks and punched holes that appear on the document but are not desirable on the copies. Erase options off the feature is not available. Border erase erases equal amounts from all edges, up to 2 in. À load the documents (documents...

  • Page 99

    Xerox document centre 220/230/332/340 user guide page 3-35 copy co py edge erase use this feature to erase a specific amount from each edge of the document, up to 2 in can be applied to each edge. Edit (optional) use the editing kit to change the appearance of a document. The kit is installed with a...

  • Page 100: Document Centre 332/340

    Page 3-36 copy area edit ( document centre 332/340 ) À to protect the document make a copy first. À mark the area to be edited. À using the orange editing marker, draw around the areas you want to edit, or draw a thick line through the areas. Press firmly on the edit marker, the line indicating the ...

  • Page 101: Document Centre 332/340

    Xerox document centre 220/230/332/340 user guide page 3-37 copy co py area edit options off the feature is not available. Delete inside scans everything outside the orange lines and ignores everything inside. The center area will be blank. Delete outside scans everything inside the orange lines and ...

  • Page 102

    Page 3-38 copy page edit options mirroring a mirror image of the document is created. Inversion changes all the black images on the page to white and all the white images to black. À load the document in the document feeder or place it on the document glass. À touch the added features tab and then t...

  • Page 103: Document Centre 220/230

    Xerox document centre 220/230/332/340 user guide page 3-39 copy co py edit ( document centre 220/230 ) on the document centre 220/230 only the edit option will be available. Refer to “area edit (document centre 332/340)” on page 3-36 for instructions on programming the edit option. Edit options off ...

  • Page 104: Output Format

    Page 3-40 copy output format select the features available on the output format screen to add to the appearance of a copy job. For more information about the features available refer to the following: transparencies - page 3-41 n up (2 up - document centre 220/230) - page 3-43 annotation - page 3-44...

  • Page 105

    Xerox document centre 220/230/332/340 user guide page 3-41 copy co py transparencies this feature enables copying information on to transparency stock, placement of dividers between the pages and making hard copy sets for handouts. Note: for information about loading transparency stock please refer ...

  • Page 106

    Page 3-42 copy transparency options off the feature is not available. Blank dividers places a blank sheet of paper between each transparency. No dividers prints transparencies with no dividers, but copy sets can still be selected. Printed dividers places a sheet of paper after each transparency and ...

  • Page 107: Document Centre

    Xerox document centre 220/230/332/340 user guide page 3-43 copy co py n up (2 up - document centre 220/230) document centre 332/340 this feature allows the scanning of two or four independent documents to fit on to one sheet of paper. The document centre 332/340 reduces/enlarges the images as needed...

  • Page 108

    Page 3-44 copy annotation use this feature to add the date, page numbers and a comment to the copy output. À load the documents in the document feeder. Documents must be loaded long edge feed À make the required feature selections for the job. Select paper supply and the paper size required. À selec...

  • Page 109

    Xerox document centre 220/230/332/340 user guide page 3-45 copy co py note: n up (2 up on the document centre 220/230), booklet creation, bound document, uncollated, custom size documents and envelopes are not available with annotation. Although you can select the area to display page numbers (top, ...

  • Page 110

    Page 3-46 copy page numbering displays page numbers. On the document centre 332/340 page numbers can be added to the left, right, and center and at the top or bottom of a page. On the document centre 220/230 page numbers can be added to the left, right, and center of the top of a page only. Comments...

  • Page 111

    Xerox document centre 220/230/332/340 user guide page 3-47 copy co py if the date, page numbering and comment has been selected for a document and the same position has also been selected for each, they will be displayed in the default order: comment (left), page number (center) and date (right). Wh...

  • Page 112

    Page 3-48 copy note: the document centre 220/230/332/340 can store up to 8 programmed messages (up to 40 characters each on the document centre 332/340 and up to 20 characters each on the document centre 220/230). Inserts this feature enables a different type of stock to be automatically inserted wi...

  • Page 113

    Xerox document centre 220/230/332/340 user guide page 3-49 copy co py note: if blank sheets are not placed in the set of documents to mark the location of the inserts, the document centre 220/230/332/340 prints the image from the next page on to the insert. For printed inserts, place a sheet contain...

  • Page 114

    Page 3-50 copy note: when using the document centre 332/340 you can alternate between the two trays. À to correct an error, touch the delete last insert button. À after the last entry has been made touch save. À load the documents into the document feeder and press start. Documents + blank inserts: ...

  • Page 115

    Xerox document centre 220/230/332/340 user guide page 3-51 copy co py note: if the output is 2-sided (page 1 on the front and page 2 on the back), the insert pages will be odd-numbered pages. Each 2-sided page counts as 2 pages. Booklet creation when this feature is selected the document centre 220/...

  • Page 116: Document Centre 332/340

    Page 3-52 copy note: if the document is 8 1/2” x 11” and 11” x 17” paper is selected as the output, the document centre 220/230/332/340 prints the booklet at 100%. If a paper size is not selected, the machine defaults to the same size paper as the document. In this case, it reduces the images to fit...

  • Page 117

    Xerox document centre 220/230/332/340 user guide page 3-53 copy co py note: when using covers with inserts, the cover tray can be the same tray as one of the inserts tray. The cover stock must be the same size and orientation as the body of the document. Covers options off the covers feature is not ...

  • Page 118

    Page 3-54 copy printed covers the first (and last, if programmed) page of the set of documents will be copied onto the cover stock. Blank sheets must be added to the set of documents if only the front or the back cover is to be printed. Note: 1 2, 2 1,build job, uncollated, transparencies, envelope ...

  • Page 119: Job Assembly

    Xerox document centre 220/230/332/340 user guide page 3-55 copy co py job assembly use the productivity features available in the job assembly tab to program a job. For more information about the features available refer to the following: build job - page 3-55 stored jobs - page 3-57 build job use t...

  • Page 120

    Page 3-56 copy note: if more than a quantity of 1 has been selected the machine, depending on the features programmed, will copy 1 set of each section. The remaining sets will be copied at the end of the job. À touch the added features tab. À touch the job assembly tab. À touch the build job button ...

  • Page 121

    Xerox document centre 220/230/332/340 user guide page 3-57 copy co py note: inserts or interrupt cannot be used with build job. Stored jobs the document centre 220/230/332/340 can store the programming features of a job. The stored job touch screen contains a list of all stored jobs. Up to 8 jobs ca...

  • Page 122

    Page 3-58 copy À if required, use the scroll arrows to select an empty job in the store job list. À touch store. À using the keypad on the touch screen enter a name for the job. À if additional characters are required to name the job select more characters. If an incorrect entry is made, touch the b...

  • Page 123

    Xerox document centre 220/230/332/340 user guide page 3-59 copy co py to retrieve a stored job À touch the added features tab and then the job assembly tab. À touch the stored job button. À select the required job in the list and touch the retrieve button. A confirmation message will be displayed in...

  • Page 124

    Page 3-60 copy to delete a stored job . À touch the added features tab and then the job assembly tab. À touch the stored job button. À highlight the required job in the list then touch delete. À select confirm to accept or close to cancel in the pop-up window. À the job be deleted from the job list..

  • Page 125: Fax

    Xerox document centre 220/230/332/340 user guide page 4-1 fax fa x f a x 4 fax sending and receiving a facsimile ( fax) is an optional feature on the document centre 220/230/332/340. Note: the graphic representations of the user interface screens in this chapter are based on a fully configured docum...

  • Page 126: Sending A Fax

    Page 4-2 fax sending a fax when fax has been installed on the document centre the fax button will be available on the right hand side of the touch screen. Use the following steps to send a fax. 1. Press the features button À press the features button. À press the clear all button once to cancel any ...

  • Page 127

    Xerox document centre 220/230/332/340 user guide page 4-3 fax fa x f a x À touch the fax button on the right hand side of the screen. À the first fax screen will be displayed..

  • Page 128

    Page 4-4 fax 2. Load the documents À load documents face up in to the document feeder..

  • Page 129

    Xerox document centre 220/230/332/340 user guide page 4-5 fax fa x f a x 3. Dial the number 4. Press start À using the numeric keypad, enter the fax number. If a character is normally dialed before the telephone number, for example 9 for an outside line, a pause will need to entered after this chara...

  • Page 130

    Page 4-6 fax to help identify the status when sending a fax, the following symbols will appear in the right hand corner of the touch screen. Document in memory the machine contains one or more copy or fax jobs in memory. Fax error a communication error has occurred. Press the job status button and c...

  • Page 131

    Xerox document centre 220/230/332/340 user guide page 4-7 fax fa x f a x note: if immediate send mode is in use and the fax documents exceed the available memory on the transmitting machine, a message will be displayed “delete the job or press resume to send documents already scanned”. If resume is ...

  • Page 132: Standard Features (Fax)

    Page 4-8 fax standard features (fax) the first fax screen offers access to the features required to send a fax. For more information about the features available refer to the following: resolution - page 4-8 original type - page 4-9 sides scanned - page 4-10 dialing - page 4-11 resolution the resolu...

  • Page 133

    Xerox document centre 220/230/332/340 user guide page 4-9 fax fa x f a x super fine (400 x 400 dpi) recommended for photos and halftones, or images that have gray tones. It requires more communication time, but produces the best image quality. Original type use this feature to identify the type of d...

  • Page 134

    Page 4-10 fax sides scanned this is used to specify whether the documents are single-sided or double-sided and in some instances, the orientation is also required. The following options are available: 1 sided each document is single-sided. 2 sided each document is double-sided. 1, 2,....2, 2 the fir...

  • Page 135

    Xerox document centre 220/230/332/340 user guide page 4-11 fax fa x f a x dialing refer to the following pages for information about the dialing options. Next destination use this feature to send an original to more than one location. À enter the first fax number (using the keypad, speed dial etc) À...

  • Page 136

    Page 4-12 fax note: if entering more than 50 numbers, the machine displays the message input limit exceeded in the upper left hand corner and the additional numbers are ignored. Speed dial numbers, full numbers, group numbers, or a mixture, up to a maximum of 50 entries and 249 destinations (200 via...

  • Page 137

    Xerox document centre 220/230/332/340 user guide page 4-13 fax fa x f a x depending on the setup of the telephone and communication lines, some or all of the following characters will need to be used. Dial pause [-] to pause between numbers. This pause gives the document centre 220/230/332/340 time ...

  • Page 138

    Page 4-14 fax 1234567s4567 (where as 1234567 is the telephone number and 4567 after the s is the id number) instructs the machine to check for validity, which is also known as secure send. The machine does not dial any number after the s, which is the id number. Start fax mailbox signalling [!] to p...

  • Page 139

    Xerox document centre 220/230/332/340 user guide page 4-15 fax fa x f a x telephone manual, or on-hook, dialing is like using a telephone, except a handset is not available. When using the telephone option a dial tone will be heard if the line monitor has been enabled by the key operator. If the two...

  • Page 140

    Page 4-16 fax send used to send a fax. Mask data used to enter the fax number that contains confidential numbers, for example a credit card number. Receive to receive a fax. Pulse-to-tone to switch between pulse and touch-tone dialing. Valid pulse mode, or dual tone multi-frequency (dtmf), dialing c...

  • Page 141

    Xerox document centre 220/230/332/340 user guide page 4-17 fax fa x f a x hint: to save time print the dial directory and display it near the machine. Dial directory this lists frequently used fax numbers. It also contains speed dial and group dial numbers. Names and numbers can be added to the dial...

  • Page 142

    Page 4-18 fax be accessed from any of the fax screens. Use the scroll buttons to move through the speed dial numbers and groups in the dial directory. In addition, use the speed dial button and a wildcard character to determine the number of destinations programmed. To delete numbers from the curren...

  • Page 143: Added Features (

    Xerox document centre 220/230/332/340 user guide page 4-19 fax fa x f a x added features ( more features screen) the more features tab contains specific features to modify a fax. For more information about the features available refer to the following: cover letter - page 4-19 transmission report - ...

  • Page 144

    Page 4-20 fax the cover letter contains the following information. Note: except for the to and from comments, the following are automatically inserted. Refer to comment setup at the end of this chapter for information about setting up a comment. - a fax cover letter title. - the name or telephone nu...

  • Page 145

    Xerox document centre 220/230/332/340 user guide page 4-21 fax fa x f a x transmission report when selected this feature prints a confirmation of the transmission for each fax sent from the machine. The transmission report contains details about the fax and a reduced copy of the image from the first...

  • Page 146: Document Centre 332/340

    Page 4-22 fax communication mode ( document centre 332/340 ) on the document centre 332/340 this feature allows selection of the communication mode used for transmission to a remote fax machine. Note: on the document centre 220/230 the forced 4800 bps feature is the only available option. The follow...

  • Page 147

    Xerox document centre 220/230/332/340 user guide page 4-23 fax fa x f a x super g3 to determine the communication mode to be used based on the maximum capabilities of the remote fax machine. This mode tries to minimize the data transmission errors by using error correction mode (ecm). Initial commun...

  • Page 148

    Page 4-24 fax note: if a power outage occurs, all pending delay start jobs will be queued to start immediately once power is restored. À load the document. À touch the added features tab on the first fax screen. À touch the delayed start button. À touch on - the delayed start screen will be displaye...

  • Page 149: Document Centre 332/340

    Xerox document centre 220/230/332/340 user guide page 4-25 fax fa x f a x send priority ( document centre 332/340 ) use this feature to choose either a high or normal priority for a fax job. If normal is selected the job will not be sent until all the high priority jobs have been sent. Note: send pr...

  • Page 150: Advanced Features

    Page 4-26 fax advanced features the advanced features tab offers more advanced programming features when sending a fax. For more information about the features available refer to the following: build job - page 4-27 poll remote fax - page 4-28 store for polling - page 4-29 fax mailbox - page 4-33 or...

  • Page 151

    Xerox document centre 220/230/332/340 user guide page 4-27 fax fa x f a x build job use the build job feature when either the document feeder and the document glass are required within the same job, or if different programming selections for each section or page of the job is required. À load the fi...

  • Page 152

    Page 4-28 fax note: build job cannot be used with poll remote fax, or if the telephone button has been selected. Also, interrupt, clear all, access, features, job status and machine status will not be available when build job is in use. Poll remote fax polling means retrieving a document from a remo...

  • Page 153

    Xerox document centre 220/230/332/340 user guide page 4-29 fax fa x f a x store for polling this feature stores documents in the document centre 220/230/332/340 memory where they can be retrieved by a remote fax machine. There are two methods available: free polling the document is immediately sent ...

  • Page 154

    Page 4-30 fax secure polling: note: the document centre 220/230/332/340 can hold 10 passwords of up to 20 numeric characters each. À load the document. À enter the fax number for the remote machine. À touch the added feature tab on the first fax screen. À touch the advanced features tab. À touch the...

  • Page 155

    Xerox document centre 220/230/332/340 user guide page 4-31 fax fa x f a x polling password button if there are no passwords in the list, use the following steps to create a password: each time a store for polling job is started, the new documents are added to any documents already stored. Note: if t...

  • Page 156

    Page 4-32 fax delete documents this option is used to delete all of the original documents stored for polling. Before deleting documents, a confirmation message will appear on the touch screen. Print documents used to print the original documents stored for polling. If the document centre 220/230/33...

  • Page 157

    Xerox document centre 220/230/332/340 user guide page 4-33 fax fa x f a x fax mailbox the key operator establishes mailboxes and passwords for the document centre 220/230/332/340. If an electronic mailbox is made available to you, documents can be stored, retrieved and deleted in the mailbox. Store ...

  • Page 158

    Page 4-34 fax print from mailbox À touch the added features tab on the first fax screen. À touch the advanced features tab. À touch the fax mailbox feature. À touch the print from mailbox button. À using the keypad on the control panel enter the mailbox number. À using the keypad on the control pane...

  • Page 159

    Xerox document centre 220/230/332/340 user guide page 4-35 fax fa x f a x delete mailbox contents the document centre 220/230/332/340 confirms deletion after the mailbox number and password have been entered. À touch the added features tab on the first fax screen. À touch the advanced features tab. ...

  • Page 160: Dc 332/340

    Page 4-36 fax original size( dc 332/340 )/mixed size originals( dc 220/230 ) the document centre can automatically sense mixed size originals. Use this feature to fax a set of mixed size documents using the document feeder. À load the documents face up in to the document feeder. À touch the added fe...

  • Page 161: Reports & Setups

    Xerox document centre 220/230/332/340 user guide page 4-37 fax fa x f a x reports & setups use the reports and setups tab to print various reports, set up directories, store comments and other specifications. For more information about the features available refer to the following: fax reports - pag...

  • Page 162

    Page 4-38 fax activity report contains information about the last 50 communications completed on the machine and can either manually or automatically print a report of the telephone line activity for both receiving and transmitting jobs. This report does not count the cover page as a transmitted pag...

  • Page 163

    Xerox document centre 220/230/332/340 user guide page 4-39 fax fa x f a x auto answer the document centre 220/230/332/340 automatically answers the telephone. The key operator can set the auto answer delay between 0 and 15 seconds. This depends on the way the machine is used. The delay gives recipie...

  • Page 164

    Page 4-40 fax dial directory setup the document centre 220/230/332/340 enables programming of numbers for individuals and groups. Begin by programming individual numbers. Then, combine those numbers that you want to include in a group. Individual use this feature to enter numbers in to the dial dire...

  • Page 165

    Xerox document centre 220/230/332/340 user guide page 4-41 fax fa x f a x À use the soft keypad to enter the name of the individual (up to 18 characters). If an incorrect entry is made, touch the button to backspace. À touch the next button. À select the desired settings for the faxes to be sent to ...

  • Page 166

    Page 4-42 fax maximum store width stores the size of the image in memory. An 11” x 17” document can be stored as an 8 1/2” x 11” document to save memory. This also depends on the ability of the recipient to receive large documents. If the remote fax machine cannot receive documents larger than 8 1/2...

  • Page 167

    Xerox document centre 220/230/332/340 user guide page 4-43 fax fa x f a x uses additional memory needlessly. In this case, the document will be stored as an 8 1/2” x 11” document, based on the requirements of the remote fax machine. Deleting a number from the dial directory À select the number to be...

  • Page 168

    Page 4-44 fax group this feature enables the combination of specific individual names and numbers with a group. In order to be entered as a member in a group, the person must first be programmed as an individual in the dial directory. When sending a fax to a group, just use one group number and the ...

  • Page 169

    Xerox document centre 220/230/332/340 user guide page 4-45 fax fa x f a x comment setup comments are to and from lines on a cover page. The document centre 332/340 can store up to 50 comments in the comments list. The document centre 220/230 can store up to 34 comments. To use a comment, scroll thro...

  • Page 170

    Page 4-46 fax À touch the more features tab and select cover letter and on. The comment list will be displayed. À touch to comment and select the recipients name from the list. The name appears under to comment. À touch from comment and select the senders name from the list. The name appears under t...

  • Page 171

    Xerox document centre 220/230/332/340 user guide page 4-47 fax fa x f a x transmit header print use this feature if you wish to have the following automatically printed on the top of each page of an outgoing fax: - machine id number - company logo - destination name - date, time, and page number use...

  • Page 172: Dc 332/340

    Page 4-48 fax connecting fax to the isdn(digital line)( dc 332/340 ) your xerox document centre 332/340 is capable of working at a maximum speed of 33.6 kbps across a good quality, analogue telephone line to another fax machine with the same speed capability. This speed is dependent upon the quality...

  • Page 173: Twor

    Xerox document centre 220/230/332/340 user guide page 5-1 n e twor k prin ting net w or k prin ting net w ork p rinting & lan fax 5 network printing & lan fax if the document centre 220/230/332/340 is connected to the network, print and fax jobs can be sent from a workstation. If the tower mailbox i...

  • Page 174

    Page 5-2 network printing & lan fax network print and fax functions when selecting the document centre 220/230/332/340 as the printer, the associated print screen will be displayed on your workstation. Select print from the toolbar in the software program to display the print screen. The following p...

  • Page 175: Twor

    Xerox document centre 220/230/332/340 user guide page 5-3 n e twor k prin ting net w or k prin ting net w ork p rinting & lan fax and placed at the end of the list of pending jobs in the print queue. The job is then formatted and printed as a normal job. Jobs can be released either locally or remote...

  • Page 176

    Page 5-4 network printing & lan fax image options tab use to select a negative image, mirror image, or bitmap smoothing for a document. This feature can also be used to adjust the brightness, contrast, resolution, and magnification. Draft mode printing enables the document to be printed in a reduced...

  • Page 177: Media P

    Xerox document centre 220/230/332/340 user guide page 6-1 media p rint med ia print 6 media print media print offers the opportunity for a walk-up user to print a file from a floppy disk at the document centre 220/230/332/340. Note: the graphic representations of the user interface screens in this c...

  • Page 178: Media Print

    Page 6-2 media print media print use the following steps to make prints using the media print feature. À make sure the disk is dos formatted. À at your workstation, select the ‘print to file’ option and select the options required for the job. Print your files to postscript or pcl (ascii) and copy t...

  • Page 179: Media P

    Xerox document centre 220/230/332/340 user guide page 6-3 media p rint med ia print note: the disk must remain in the floppy drive until the system has finished reading the files. À touch the read disk to list the files and directories contained on the diskette. The files and directories will be dis...

  • Page 180

    Page 6-4 media print.

  • Page 181: To F

    Xerox document centre 220/230/332/340 user guide page 7-1 sca n to file s c a n to f ile 7 scan to file if the document centre 220/230/332/340 is connected to the network the scan to file feature will be available. Scan to file enables the creation of an electronic document from an original document...

  • Page 182: Standard Features (Scan)

    Page 7-2 scan to file standard features (scan) the first scan screen contains the standard features necessary to scan a document. Note: the template list on the touch screen contains a default scan template. À load the document in to the document feeder or place it on the document glass. À touch the...

  • Page 183: To F

    Xerox document centre 220/230/332/340 user guide page 7-3 sca n to file s c a n to f ile note: after selecting a template and scanning the document the system applies the programming from the template to the job, then automatically files, faxes, and prints the job, as specified in the template. Note...

  • Page 184

    Page 7-4 scan to file scan templates (scan tab) the scan templates list shows all the templates stored on the machine. The template list contains the factory default template that is supplied with the document centre 220/230/332/340. The default template appears at the top of the list and is selecte...

  • Page 185: To F

    Xerox document centre 220/230/332/340 user guide page 7-5 sca n to file s c a n to f ile scan resolution 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. The system queries the template pool on the file server to update the list. If the file server cannot be accessed, an error message ...

  • Page 186: Added Features Tab (Scan)

    Page 7-6 scan to file added features tab (scan) on selection of the added features tab the scan setups screen will be displayed. A description of each feature is available on the following pages. Original size use to enter the size of the document when scanning from the document glass or the documen...

  • Page 187: To F

    Xerox document centre 220/230/332/340 user guide page 7-7 sca n to file s c a n to f ile and sharpens the edges of lines and text. Text—used for scanning text, solids, line art, and low-frequency halftones. The background suppression feature automatically deletes a colored or gray background. Photo—...

  • Page 188

    Page 7-8 scan to file reduce/enlarge adjusts the magnification of the image on the output. Normal: reduces/enlarges the document the same amount for both the length and width. 100% is available in case you decide to reset the magnification. 100%: resets the magnification to 100%, size for size. Auto...

  • Page 189: To F

    Xerox document centre 220/230/332/340 user guide page 7-9 sca n to file s c a n to f ile output image format (document centre 332/340): sets the format for future scanned images to tiff, multipage tiff or pdf files. Erase to erase unwanted marks from the scanned document. Specify either border erase...

  • Page 190

    Page 7-10 scan to file media sizes for scanning output images sizes from the document feeder: document glass document feeder from any size up to 11” x 17” 8 1/2” x 11” - 8 1/2” x 5 1/2” lef 8 1/2” x 11” sef 8 1/2” x 14” sef 11” x 17” sef paper size sensed actual paper size output image size 8 1/2” x...

  • Page 191: To F

    Xerox document centre 220/230/332/340 user guide page 7-11 sca n to file s c a n to f ile filing setups this screen contains information about the network location of the scanned document. Server ip address /server name this is based on the filing protocol defined in the template. For tcp/ip, enter ...

  • Page 192

    Page 7-12 scan to file new auto generate: automatically names documents being scanned. New exact: uniquely names documents being scanned and will not overwrite other documents. Overwrite: replaces existing documents with the same name as documents being scanned. Append: adds to an existing document ...

  • Page 193: To F

    Xerox document centre 220/230/332/340 user guide page 7-13 sca n to file s c a n to f ile - .Dat is an ascii test file containing a directory listing of all files within the directory. - .Xst is a copy of the job template used to scan the document. - xsmdesc.Dat is an ascii file that contains the do...

  • Page 194: Destination Setups(

    Page 7-14 scan to file destination setups( dc 332/340 )fax setups( dc 220/230 ) this feature offers the option of sending a fax of the document being scanned. An explanation of each feature follows these steps: current dial list contains a list of telephone numbers from the dial directory that you w...

  • Page 195: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-1 paper and other me d ia paper an d o th e r paper an d o th e r 8 paper and other media the document centre 220/230/332/340 is designed to use a variety of types of paper and other media . This chapter offers information about loading paper a...

  • Page 196: Loading Paper

    Page 8-2 paper and other media loading paper when a paper tray is opened, the document centre 220/230/332/340 assumes more paper is to be loaded. The touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper. Please refer to page ...

  • Page 197: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-3 paper and other me d ia paper an d o th e r paper an d o th e r loading the paper trays the document centre 220/230/332 has two standard paper trays, tray 1 and tray 2. All four paper trays are standard on the document centre 340. Note: if th...

  • Page 198

    Page 8-4 paper and other media note: when loading oversize paper, always extend the guides in the paper tray. Holding the paper approximately 1/2” above the paper tray, place one corner of the stack of paper tightly into the left-front corner and gently lower the stack of paper into the tray. À if r...

  • Page 199: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-5 paper and other me d ia paper an d o th e r paper an d o th e r note: although paper does not have to be loaded in the same orientation as the documents, the document centre 220/230/332/340 runs at a slightly slower speed when jobs require ro...

  • Page 200

    Page 8-6 paper and other media note: mixing paper standards can lead to image loss. Paper can be loaded either short edge feed or long edge feed, however the default orientation is long edge feed. Long edge feed (lef) short edge feed (sef).

  • Page 201: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-7 paper and other me d ia paper an d o th e r paper an d o th e r the bypass tray the bypass tray can be used for a variety of different media stock. Refer to the table on page 8-15 for more information. The bypass tray is located on the left h...

  • Page 202

    Page 8-8 paper and other media bypass tray with high capacity tray and finisher hint: if unwrapping a new packet of paper with the seam side of the packet face up, turn the paper over when loading it in to the bypass tray. This prevents curled output. À slide the high capacity feeder and finisher un...

  • Page 203: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-9 paper and other me d ia paper an d o th e r paper an d o th e r the envelope tray (optional) the envelope tray only fits in the tray 1 position. A maximum of 70 envelopes of 24lb (substance 20) weight and any size envelope between 6.5” x 3.9”...

  • Page 204

    Page 8-10 paper and other media loading the envelope tray À pull open tray 1 and holding the tray on either side, gently lift the tray and remove it from the machine. À insert the envelope tray. Note: when the envelope tray is inserted the touch screen changes to display envelope tray attributes. To...

  • Page 205: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-11 paper and other me d ia paper an d o th e r paper an d o th e r the high capacity feeder (optional) the high capacity feeder is an option on the document centre 220/230/332/340. Although the high capacity feeder is designed to accept 16 - 11...

  • Page 206

    Page 8-12 paper and other media auto tray switching this feature has to be enabled on your machine. Contact your key operator for further assistance. Once enabled, if loading more than one tray with paper of the same size and type, the document centre 220/230/332/340 automatically switches from one ...

  • Page 207: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-13 paper and other me d ia paper an d o th e r paper an d o th e r storing and handling paper always use high-quality, xerographic grade paper in the document centre 220/230/332/340. Damaged, curled, or damp paper can cause jams and image quali...

  • Page 208: Other Media

    Page 8-14 paper and other media other media a variety of media types can be used in the document centre 220/230/332/340. Check the following table for special considerations. Note: although 16-24lb (substance 16 - 24) bond paper is an acceptable weight, the machine might experience a problem with pa...

  • Page 209: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-15 paper and other me d ia paper an d o th e r paper an d o th e r media uses and special considerations media uses and special considerations media use specifications 4.13” x 5.83” postcard paper postcards, small forms - trays 1, 2, 3, 4: do n...

  • Page 210

    Page 8-16 paper and other media 8 1/2” x 11” letter paper standard documents, letters, forms - trays 1, 2, 3, 4: load sef or lef, 500 sheets maximum (20lb/substance 20) paper. - bypass tray: load sef or lef, 50 sheets maximum (20lb/substance 20) paper. (a4 sef paper cannot be fed from the bypass tra...

  • Page 211: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-17 paper and other me d ia paper an d o th e r paper an d o th e r 8 1/2” x 14” legal paper legal documents - trays 1, 2, 3, 4: load sef, 500 sheets maximum (20lb/substance 20) paper. - bypass tray: load sef,50 sheets maximum (20lb/substance 20...

  • Page 212

    Page 8-18 paper and other media 8 1/2” x 11” drilled paper 3-, 4- and 7-ring binders - trays 1, 2, 3, 4: load lef with holes on the left (for duplexing, load with the holes on the right), 500 sheets maximum (20lb/substance 20) paper. - bypass tray: load lef with the holes on the right (for duplexing...

  • Page 213: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-19 paper and other me d ia paper an d o th e r paper an d o th e r preprinted paper, letterhead business communi- cation, mailings and advertising materials - trays 1, 2, 3, 4: load sef or lef, face up (for duplexing, load face down). - bypass ...

  • Page 214

    Page 8-20 paper and other media envelopes (dl double flap, dl side flap and c5 side flap envelopes are recommended and available from xerox office supplies). For mailings - trays 1, 2, 3, 4: do not use in these trays. - bypass tray: do not use in this tray. - high capacity feeder: do not use in this...

  • Page 215: Paper An

    Xerox document centre 220/230/332/340 user guide page 8-21 paper and other me d ia paper an d o th e r paper an d o th e r card stock (typically 110lb/substance 110) covers, signs, business cards - trays 1, 2, 3, 4: do not use in these trays. - bypass tray: load lef or sef, face up. Maximum performa...

  • Page 216

    Page 8-22 paper and other media transparencies (clear, removable strip and paperbacked). (paperbacked transparencies can be used but may not give maximum performance). Presentations and overhead projection data - trays 1, 2, 3, 4: load lef or sef with the removable strip down and on the left. Paperb...

  • Page 217: Mai

    Xerox document centre 220/230/332/340 user guide page 9-1 mai n tenance m ai ntenance mai n te nance 9 maintenance there will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist in these tasks..

  • Page 218: Ordering Supplies

    Page 9-2 maintenance ordering supplies a variety of supplies, such as the copy/print cartridge, cleaning solutions, editing markers and staples are available for the document centre 220/230/332/340. To obtain supplies, contact your local xerox office, giving your company name, the product number and...

  • Page 219: Mai

    Xerox document centre 220/230/332/340 user guide page 9-3 mai n tenance m ai ntenance mai n te nance cleaning the document centre 220/230/332/340 proper maintenance is important for the smooth operation of any equipment. Caution when cleaning the document centre 220/230/332/340, do not use organic o...

  • Page 220

    Page 9-4 maintenance the control panel and touch screen regular cleaning keeps the touch screen and control panel free from dust and dirt. To remove finger prints and smudges, clean the control panel and touch screen with a soft, lint-free cloth, lightly dampened with water. The document feeder and ...

  • Page 221: Mai

    Xerox document centre 220/230/332/340 user guide page 9-5 mai n tenance m ai ntenance mai n te nance replacing the copy/print cartridge the copy/print cartridge is a customer replaceable unit. This assembly holds the toner for the document centre 220/230/332/340. After approximately 14,000 copies th...

  • Page 222

    Page 9-6 maintenance À slide the finisher and/or high capacity feeder away from the machine. À to open the duplex module door, release the lever located at the front of the duplex module (optional on the document centre 220/230)..

  • Page 223: Mai

    Xerox document centre 220/230/332/340 user guide page 9-7 mai n tenance m ai ntenance mai n te nance À release the handle to open the upper left door. À pull the left front cover open towards you..

  • Page 224

    Page 9-8 maintenance caution hold the empty copy/print cartridge away from you to avoid spilling any toner residue. À holding the colored lever, as shown, slide the cartridge out until you can take hold of the handle on top of the cartridge. À using the handle, lift the cartridge out of the machine..

  • Page 225: Mai

    Xerox document centre 220/230/332/340 user guide page 9-9 mai n tenance m ai ntenance mai n te nance recycling the print cartridge the print/copy cartridge is designed to be re-manufactured. However, refilling the cartridge is not recommended because critical components may need replacing. To recycl...

  • Page 226

    Page 9-10 maintenance caution to avoid spills, do not remove the sealing tape until the copy/print cartridge is completely in place. À holding the cartridge by its handle, slide it into the frame in the machine. (it should fit like a puzzle piece.) let go of the handle as you slide the copy/print ca...

  • Page 227: Mai

    Xerox document centre 220/230/332/340 user guide page 9-11 mai n tenance m ai ntenance mai n te nance caution occasionally, after the copy/print cartridge is replaced, the first page printed is blank. This is because the roller has not yet turned over to distribute fresh dry ink. If this happens, re...

  • Page 228: Loading Staples

    Page 9-12 maintenance loading staples finisher (optional) the finisher contains an automatic stapler. One cartridge contains 5000 staples. The staple cartridge is located in the finisher. To replace the cartridge: À press and hold the button on top of the finisher to lower the finisher tray..

  • Page 229: Mai

    Xerox document centre 220/230/332/340 user guide page 9-13 mai n tenance m ai ntenance mai n te nance À the staple cartridge is located inside the small door, which has a staple imprinted on the outside. Pull open the door. À take hold of the cartridge with your thumb and index finger. À gently pull...

  • Page 230

    Page 9-14 maintenance À unpack the new stapler cartridge. À slide the new cartridge into place. À close the staple cartridge door. À press and release the button on top of the finisher to return the finisher tray to its operating position..

  • Page 231: Mai

    Xerox document centre 220/230/332/340 user guide page 9-15 mai n tenance m ai ntenance mai n te nance note: if the staple cartridge door has been open longer than 30 seconds when closed, the finisher tray immediately returns to its raised position. If the staple cartridge door has been open less tha...

  • Page 232

    Page 9-16 maintenance convenience stapler (optional) À when the staple cartridge needs replacing or a staple jam occurs, the indicator light on the right hand side of the convenience stapler will be lit. One cartridge contains 5000 staples. Indicator light À holding the sides of the convenience stap...

  • Page 233: Mai

    Xerox document centre 220/230/332/340 user guide page 9-17 mai n tenance m ai ntenance mai n te nance À to remove the used cartridge, hold the sides of the cartridge and slide the staple cartridge straight out of the stapler, do not slide at an angle. À dispose of the used cartridge. À unpack the ne...

  • Page 234

    Page 9-18 maintenance.

  • Page 235: Obl

    Xerox document centre 220/230/332/340 user guide page 10-1 pr obl e m sol v ing p roblem solv ing 10 problem solving the document centre 220/230/332/340 has built-in information to help identify and manage error messages and problems. It also contains troubleshooting and problem-solving procedures t...

  • Page 236: Fault Clearance Procedure

    Page 10-2 problem solving fault clearance procedure if a fault or problem occurs, there are several ways in which the type of fault can be identified. Once a fault or problem is identified, establish the probable cause and apply the appropriate solution. - if a fault occurs, refer to the screen mess...

  • Page 237: Obl

    Xerox document centre 220/230/332/340 user guide page 10-3 pr obl e m sol v ing p roblem solv ing clearing jams media jams happen for a variety of reasons. Check the guidelines below to reduce the potential for jams in the document centre 220/230/332/340: - use only recommended media. (refer to “pap...

  • Page 238: Problem Solving Tables

    Page 10-4 problem solving problem solving tables if you are experiencing difficulty using the document centre 220/230/332/340, check the suggestions in the following table of troubleshooting tips to see if the problem can be solved. Symptom recommendation the machine will not power on À check the po...

  • Page 239: Obl

    Xerox document centre 220/230/332/340 user guide page 10-5 pr obl e m sol v ing p roblem solv ing the machine does not display the high capacity feeder (or one of the paper trays) in the paper supply selections. À check to see if any paper trays are open. If a tray is ajar, the machine cannot sense ...

  • Page 240

    Page 10-6 problem solving deformed transparencies À check to see if transparencies is selected on the touch screen. The machine automatically adjusts for different types of media. Paper can tolerate more heat than transparencies. À use the left tray instead of the center tray. Annotation did not wor...

  • Page 241: Obl

    Xerox document centre 220/230/332/340 user guide page 10-7 pr obl e m sol v ing p roblem solv ing blank output À check to see if the document is loaded face up in the document feeder. À if the copy/print cartridge is new, the toner might not be dispensed. Repeat the job. À check to see if the seal t...

  • Page 242

    Page 10-8 problem solving using the edit feature causes the machine to display a fault À press firmly when using the marker to ensure that the machine can detect the edit marks. À do not select interrupt or pause when using the editing feature. À keep the document feeder closed securely when scannin...

  • Page 243: Obl

    Xerox document centre 220/230/332/340 user guide page 10-9 pr obl e m sol v ing p roblem solv ing streaks, lines, spots, or black, solid, or dotted lines À clean the document glass, cvt glass, areas under the platen cover, the document feeder and the paper guides. À if the machine has been idle for ...

  • Page 244

    Page 10-10 problem solving output is too light À if the copy/print cartridge is new, the toner may not be dispensed. À run off more prints until the copy quality has improved. À set the image quality feature to a darker setting. Uneven print À replace the copy/print cartridge. Blurred images À load ...

  • Page 245: Obl

    Xerox document centre 220/230/332/340 user guide page 10-11 pr obl e m sol v ing p roblem solv ing washout À check the quality of the documents. À if the image is lighter near the borders, select a darker image quality setting on the touch screen. À replace the copy/print cartridge. Solid density va...

  • Page 246

    Page 10-12 problem solving misfeeds in the bypass tray À remove the paper and reload the tray. Do not add paper to the tray when paper is already loaded. Instead, remove the paper, combine the additional paper with the paper from the tray and reload the tray. À when you load paper in the bypass tray...

  • Page 247: Obl

    Xerox document centre 220/230/332/340 user guide page 10-13 pr obl e m sol v ing p roblem solv ing paper jams À check to see if the paper is loaded correctly. Flip the paper over in the paper tray. À check to see if the paper tray guides are locked into position. À do not use media that is torn, wri...

  • Page 248

    Page 10-14 problem solving the fax communication finishes with an error message À press the machine status button and check the list of failed fax jobs on the touch screen for the error code and the message. Use the description and corrective action in the table of fault codes at the end of this cha...

  • Page 249: Obl

    Xerox document centre 220/230/332/340 user guide page 10-15 pr obl e m sol v ing p roblem solv ing received fax and report documents will not print À check the fax enabled paper trays in machine status. You might need to ask the key operator to change the settings. For example, if you want a fax to ...

  • Page 250: Fault Codes and Messages

    Page 10-16 problem solving fault codes and messages during a fault, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the key operator. The following table represents some of the fault codes and their corre...

  • Page 251: Obl

    Xerox document centre 220/230/332/340 user guide page 10-17 pr obl e m sol v ing p roblem solv ing 0223–0226 a communication error occurred. Check the telephone line, select forced 4800 and begin again. 0227 memory became full during communication. Check the available memory. Delete the job, divide ...

  • Page 252

    Page 10-18 problem solving 0545–056c either a dial tone was not detected or the tele- phone circuit was busy. Check the telephone line and begin again. 056d the remote machine did not answer. Contact the remote operator and begin again. 056e the handset is off the hook. Reset the hand- set and begin...

  • Page 253: Obl

    Xerox document centre 220/230/332/340 user guide page 10-19 pr obl e m sol v ing p roblem solv ing output quality a variety of situations can affect the quality of the output. Check the following conditions to ensure optimum copy performance. If you still cannot resolve the problem, contact the key ...

  • Page 254: Call For Service Procedure

    Page 10-20 problem solving call for service procedure if the difficulty persists, contact the xerox welcome centre. Xerox welcome center telephone numbers the telephone number of the xerox welcome center is provided at the time of product installation. For your convenience and future reference, plea...

  • Page 255: Reference

    Xerox document centre 220/230/332/340 user guide page 11-1 re fe renc e reference 11 reference the document centre 220/230/332/340 adheres to strict specifications , approvals, and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine ope...

  • Page 256: Machine Specifications

    Page 11-2 reference machine specifications hardware configuration simplex (document centre 220/230 only): processor/c rack with scanner, 2 paper tray stand, facsimile and a bypass tray duplex: processor/c rack with document feeder and scanner, duplex module, 4 paper trays stand and a bypass tray spa...

  • Page 257: Reference

    Xerox document centre 220/230/332/340 user guide page 11-3 re fe renc e reference accessibility from the front and sides copier speed from paper tray 1 document centre 220: simplex: 8 1/2” x 11” lef: 20 cpm 11” x 17” sef: 10 cpm duplex: 8 1/2” x 11” lef: 20 copies per side 11” x 17” sef: 10 copies p...

  • Page 258

    Page 11-4 reference warm-up time cold start: approximately 3 1/2 minutes document centre 220/230 digital copier 59 seconds / document centre 332/340 digital copier 55 seconds document feeder capacity: 50 sheets paper sizes: 8 1/2” x 11” lef through 11” x 17” sef paper weights: 16 - 32lb (substance 1...

  • Page 259: Reference

    Xerox document centre 220/230/332/340 user guide page 11-5 re fe renc e reference high capacity feeder (optional) capacity: 2000 sheets of 20lb (substance 20) paper paper sizes: 8 1/2” x 11” lef paper weights: 16 - 110lb (substance 16 - 110) paper supply for envelope tray (optional) capacity: 70 she...

  • Page 260

    Page 11-6 reference tower mailbox (optional 10 bins capacity: document centre 332/340 100 sheets of 80 g/m 2 paper in each bin. Document centre 220/230 70 sheets of 20lb (substance 20) paper in each bin. Paper sizes: 8 1/2” x 5 1/2” to 11” x 17” paper weights: 16 - 24lb (substance 16 - 24) delivery:...

  • Page 261: Reference

    Xerox document centre 220/230/332/340 user guide page 11-7 re fe renc e reference specifications for the fax feature fax speed document centre 332/340 14.4 bps with automatic fallback to 12000, 9600, 7200, 4800 and 2400 document centre 220/230 33.6 kbps with automatic fallback page transmission time...

  • Page 262

    Page 11-8 reference resolution 200 x 100 dpi; 200 x 200 dpi; 200 x 400 dpi; 300 x 300 dpi; 400 x 400 dpi resolution conversion available for fax sending and receiving; smooth on fax receiving long document send/receive send: 3600 mm maximum length receive: 65535 lines.

  • Page 263: Gloss

    Xerox document centre 220/230/332/340 user guide page 12-1 glos sar y gloss ary glossa ry 12 glossary this chapter contains a list of terms used in the user guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this guide..

  • Page 264: Terms Defined

    Page 12-2 glossary terms defined use the definitions below to learn more about the meanings of terms used in this guide. Activity report a report that contains information about jobs sent and received. Annotation a note or comment added to a document. This feature adds the date, page numbers and a c...

  • Page 265: Gloss

    Xerox document centre 220/230/332/340 user guide page 12-3 glos sar y gloss ary glossa ry collated output programming whereas each copy set is delivered in the same order the documents were placed in the document feeder. Comments to and from lines on a fax cover page, or an annotation on a copy job....

  • Page 266

    Page 12-4 glossary digital copier a copier that scans an image once to make one or many copies. Dual tone multi frequency (dtmf) the use of a keypad sequence (tones) to transmit to, or poll from, a remote mailbox. Duplex referring to a document that contains an image on both sides of the page. Docum...

  • Page 267: Gloss

    Xerox document centre 220/230/332/340 user guide page 12-5 glos sar y gloss ary glossa ry group dialing a form of abbreviated dialing that enables the dialing of multiple locations by entering one three-character code. The machine stores the image in memory and then transmits it to each location. Ha...

  • Page 268

    Page 12-6 glossary low power mode a power saver mode that reduces power consumption when the machine is not in use. Mailbox a storage area in the machine’s memory where fax documents are stored. Mailbox polling retrieves a document from the mailbox of a remote machine. Manual answer mode a selection...

  • Page 269: Gloss

    Xerox document centre 220/230/332/340 user guide page 12-7 glos sar y gloss ary glossa ry pathway the route, or the buttons a user is required to press to display a feature, such as copy or fax. Pcl files (printer control language file) the command language for the hp laserjet printers. Peer-to-peer...

  • Page 270

    Page 12-8 glossary first touch screen the first touch screen displayed for each feature. It contains the settings used most often. Remote terminal the terminal at the other end of the telephone line. Resolution the amount of space between each line the machine scans. Select the standard setting for ...

  • Page 271: Gloss

    Xerox document centre 220/230/332/340 user guide page 12-9 glos sar y gloss ary glossa ry transmit to send. Uncollated output programming whereas the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the document feeder..

  • Page 272

    Page 12-10 glossary.

  • Page 273: Ind

    Xerox document centre 220/230/332/340 user guide page 13-1 index ind e x index 13 index numerics 100% - reduce/enlarge(copy) 3-20 2 up(copy) 3-43 a about this guide 1-1 access button 2-30 activity report(fax) 4-38 added features tab (scan) 7-6 added features tab(copy) 3-25 added features tab(fax) 4-...

  • Page 274

    Page 13-2 index collated output(copy) 3-13 comment setup(fax) 4-45 comments(copy) 3-46 communication mode(fax) 4-22 completed fax jobs queue job status button 2-24 completed print jobs queue job status button 2-25 constant velocity transport glass 3-6 cleaning 9-3 control panel and touch screen clea...

  • Page 275: Ind

    Xerox document centre 220/230/332/340 user guide page 13-3 index ind e x index dynamic random access memory 2-6 e edge erase(copy) 3-35 edit options(copy) 3-39 edit(copy) 3-35 , 3-39 editing kit 2-6 electrical safety 1-15 energy star 2-10 energy star 1-12 envelope tray 2-5 , 8-9 environmental choice...

  • Page 276

    Page 13-4 index image quality options(copy) 3-23 image quality(copy) 3-23 image quality(scan) 7-4 image shift options(copy) 3-31 image shift(copy) 3-31 immediate send mode(fax) 4-6 information sources 2-32 inserts(copy) 3-48 interrupt button 2-30 introduction 2-1 isdn (digital line) (fax) 4-48 itali...

  • Page 277: Ind

    Xerox document centre 220/230/332/340 user guide page 13-5 index ind e x index network printing & lan fax 5-1 next destination(fax) 4-11 notes 1-4 o operational safety 1-16 optional convenience shelf 2-5 convenience stapler 2-6 duplex 2-4 editing kit 2-6 envelope tray 2-5 fax 2-6 finisher 2-5 hard d...

  • Page 278

    Page 13-6 index 2-11 power save indicator light 2-30 power saver modes 2-10 stand-by mode 2-11 powering off 2-9 powering off - dc 220/230 2-9 powering off - dc 332/340 2-9 powering on 2-7 powering on - dc 220/230 2-7 powering on - dc 332/340 2-8 preparing paper for loading 8-2 presets - paper supply...

  • Page 279: Ind

    Xerox document centre 220/230/332/340 user guide page 13-7 index ind e x index short edge feed (sef) 1-3 , 8-6 sides imaged(copy) 3-17 sides imaged(scan) 7-4 , 7-7 sides scanned(fax) 4-10 specifications for the fax feature 11-7 speed dial configurations(fax) 4-16 speed dial(fax) 4-16 , 4-17 standard...

  • Page 280

    Page 13-8 index.