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Xerox WorkCentre 4265 System Administrator Manual

Summary of WorkCentre 4265

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    Xerox ® workcentre ® 4265 multifunction printer imprimante multifonction system administrator guide guide de l’administrateur système español guía del administrador del sistema português guia de administração do sistema.

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    © 2014 xerox corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the united states. Contents of this publication may not be reproduced in any form without permission of xerox corporation. Copyright protection claimed includes all forms of matters of copyrightabl...

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    Xerox ® workcentre ® 4265 multifunction printer 3 system administrator guide contents 1 introduction 9 overview ............................................................................................................................................................................... 10 configura...

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    Contents 4 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring ipp .................................................................................................................................................................. 32 ldap server .......................

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    Contents xerox ® workcentre ® 4265 multifunction printer 5 system administrator guide configuring ipsec ..................................................................................................................................................... 65 802.1x .......................................

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    Contents 6 xerox ® workcentre ® 4265 multifunction printer system administrator guide reducing or enlarging presets on the control panel ................................................................................. 90 limiting access to copying ......................................................

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    Contents xerox ® workcentre ® 4265 multifunction printer 7 system administrator guide xerox ® standard accounting ..................................................................................................................................... 130 enabling xerox ® standard accounting ..............

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    Contents 8 xerox ® workcentre ® 4265 multifunction printer system administrator guide xerox extensible interface platform....................................................................................................................... 162 enabling extensible services .............................

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    Xerox ® workcentre ® 4265 multifunction printer 9 system administrator guide this chapter includes: • overview .................................................................................................................................................................................. 10 • more ...

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    Introduction 10 xerox ® workcentre ® 4265 multifunction printer system administrator guide overview this guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide t...

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    Introduction xerox ® workcentre ® 4265 multifunction printer 11 system administrator guide more information you can obtain more information about your printer from these sources: resource location installation guide packaged with the printer. Other documentation for your printer www.Xerox.Com/office...

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    Xerox ® workcentre ® 4265 multifunction printer 13 system administrator guide this chapter includes: • physically connecting the printer ................................................................................................................................. 14 • assigning a network address ...

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    Initial setup 14 xerox ® workcentre ® 4265 multifunction printer system administrator guide physically connecting the printer 1. Connect the power cord to the printer, and plug it into an electrical outlet. 2. Connect one end of a category 5 or better ethernet cable to the ethernet port on the back ...

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    Initial setup xerox ® workcentre ® 4265 multifunction printer 15 system administrator guide assigning a network address the printer acquires a network address automatically from a dhcp server by default. To assign a static ip address, configure dns server settings. To configure other tcp/ip settings...

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    Initial setup 16 xerox ® workcentre ® 4265 multifunction printer system administrator guide accessing administration and configuration settings you can access the administration and configuration settings from the tools tab on the control panel or from the properties tab in centreware internet servi...

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    Initial setup xerox ® workcentre ® 4265 multifunction printer 17 system administrator guide initial setup at the control panel installation wizard the installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic prin...

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    Initial setup 18 xerox ® workcentre ® 4265 multifunction printer system administrator guide initial setup in centreware internet services centreware internet services is the administration and configuration software installed on the embedded web server in the printer. It allows you to configure and ...

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    Initial setup xerox ® workcentre ® 4265 multifunction printer 19 system administrator guide restricting access to the printer you can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. 1. In centreware internet services, click properties > login/pe...

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    Initial setup 20 xerox ® workcentre ® 4265 multifunction printer system administrator guide changing the system administrator password xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The d...

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    Xerox ® workcentre ® 4265 multifunction printer 21 system administrator guide this chapter includes: • tcp/ip ....................................................................................................................................................................................... 22 • s...

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    Network connectivity 22 xerox ® workcentre ® 4265 multifunction printer system administrator guide tcp/ip this section includes: • enabling tcp/ip ............................................................................................................................................................

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 23 system administrator guide configuring dns settings at the control panel domain name system (dns) is a system that maps host names to ip addresses. 1. At the printer control panel, press the machine status button. 2. Touch tools...

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    Network connectivity 24 xerox ® workcentre ® 4265 multifunction printer system administrator guide 6. For domain name, type the domain name of your authentication server. 7. For dns configuration, type the ip address for up to three servers. 8. To send a release request to the dhcp and dns servers, ...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 25 system administrator guide slp printers use service location protocol (slp) to announce and look up services on a local network without prior configuration. When slp is enabled, the printer becomes a service agent (sa) and annou...

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    Network connectivity 26 xerox ® workcentre ® 4265 multifunction printer system administrator guide snmp simple network management protocol (snmp) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the snmp configuration pages in centreware ...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 27 system administrator guide configuring snmpv3 snmpv3 is the current standard version of snmp defined by the internet engineering task force (ietf). It provides three important security features: • message integrity to ensure tha...

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    Network connectivity 28 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring ssdp simple service discovery protocol (ssdp) provides processes to allow network clients with little or no static configuration to discover network services. Ssdp provides multicast discov...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 29 system administrator guide wins when running wins, the printer registers its ip address and netbios host name with a wins server. Wins allows the printer to communicate using host name only. Using microsoft networking removes si...

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    Network connectivity 30 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring lpr/lpd the line printer daemon (lpd) and line printer remote (lpr) protocols provide printer spooling and network print server functionality for unix-based systems, such as hp-ux, linux, a...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 31 system administrator guide raw tcp/ip printing raw tcp/ip is used to open a tcp socket-level connection over port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensin...

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    Network connectivity 32 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring ipp internet printing protocol (ipp) is a standard network protocol that allows you to print and manage jobs remotely. 1. In centreware internet services, click properties > connectivity > ...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 33 system administrator guide ldap server this section includes: • editing ldap server information .................................................................................................................................. 3...

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    Network connectivity 34 xerox ® workcentre ® 4265 multifunction printer system administrator guide 6. To configure ldap bind, perform the following steps. A. To specify the bind method to connect to the directory server, select an option. • simple : this method uses a dn-password combination to auth...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 35 system administrator guide adding or editing an ldap server 1. In centreware internet services, click properties > connectivity > protocols . 2. Click ldap directory . 3. To edit the default ldap server settings, for ldap (defau...

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    Network connectivity 36 xerox ® workcentre ® 4265 multifunction printer system administrator guide 8. To configure secure ldap connection, for secure ldap via ssl, select enable . 9. To configure ldap mappings, for each field, select an option. 10. To configure search criteria, perform the following...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 37 system administrator guide http hypertext transfer protocol (http) is a request-response standard protocol between clients and servers. Clients that make http requests are called user agents (uas). Servers that respond to these ...

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    Network connectivity 38 xerox ® workcentre ® 4265 multifunction printer system administrator guide enabling or disabling http web services you can enable or disable web services on the web services page. This page provides a list of all available web services on your printer, and displays the config...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 39 system administrator guide proxy server a proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering...

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    Network connectivity 40 xerox ® workcentre ® 4265 multifunction printer system administrator guide wsd web services for devices (wsd) is technology from microsoft that provides a standard method for discovering and using network connected devices. It is supported in windows vista, windows server 200...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 41 system administrator guide configuring airprint use airprint to print directly from a wired or wireless device without using a print driver. Airprint is a software feature that allows for driverless printing from apple ios-based...

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    Network connectivity 42 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring sntp simple network time protocol (sntp) synchronizes the internal clocks of computers over a network connection. 1. In centreware internet services, click properties > connectivity > proto...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 43 system administrator guide wireless network connection a wireless local area network (wlan) provides the means to connect two or more devices in a lan without a physical connection. The printer can connect to a wireless lan that...

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    Network connectivity 44 xerox ® workcentre ® 4265 multifunction printer system administrator guide connecting to a wireless network using the wireless install wizard before you begin, ensure that you have the wireless network service set identifier (ssid), encryption type, and passphrase. For detail...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 45 system administrator guide connecting to a wireless network manually when connecting to a wireless network that does not include a wps-compliant router, set up and configure the printer manually. Before starting, you must get th...

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    Network connectivity 46 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring the printer for open system 1. In centreware internet services, click properties > connectivity > protocols . 2. Click wireless setup . 3. Click edit settings . 4. For network name ssid, se...

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    Network connectivity xerox ® workcentre ® 4265 multifunction printer 47 system administrator guide configuring wi-fi direct you can connect to your printer from a wi-fi mobile device, such as a tablet, computer, or smart phone, using wi-fi direct. Note: wi-fi direct is disabled by default. To config...

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    Xerox ® workcentre ® 4265 multifunction printer 49 system administrator guide this chapter includes: • setting access rights .......................................................................................................................................................... 50 • configuring aut...

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    Security 50 xerox ® workcentre ® 4265 multifunction printer system administrator guide setting access rights you can control access to services and features by setting up authentication and authorization. Personalization allows the printer to retrieve user information to customize features. Authenti...

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    Security xerox ® workcentre ® 4265 multifunction printer 51 system administrator guide setting the login method 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click login methods . 3. To set the authentication method used to log in to the control panel, sele...

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    Security 52 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring authentication settings configuring local authentication settings when you configure local authentication, users prove their identity by typing a user name and password at the control panel or in centr...

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    Security xerox ® workcentre ® 4265 multifunction printer 53 system administrator guide configuring network authentication settings when you configure network authentication, users prove their identity by typing a user name and password at the control panel or in centreware internet services. The pri...

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    Security 54 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring authentication server settings for ldap the printer uses the primary ldap server for authentication, authorization, and personalization. The primary ldap server is the server that appears at the top of...

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    Security xerox ® workcentre ® 4265 multifunction printer 55 system administrator guide configuring smart card authentication settings when smart card authentication is configured, users swipe a pre-programmed identification card at the control panel. Purchase and install a smart card reading system ...

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    Security 56 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring ocsp validation server settings if you have an ocsp server, or an ocsp certificate validation service, you can configure the printer to validate certificates installed on the domain controller. Before ...

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    Security xerox ® workcentre ® 4265 multifunction printer 57 system administrator guide creating a passcode 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click login methods . 3. Click passcode . 4. In the passcode field, type a passcode. 5. For save passwor...

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    Security 58 xerox ® workcentre ® 4265 multifunction printer system administrator guide about user permissions you can control access to service and tools, and printing times and methods for a group of users. Print permissions are rules that allow you to control printing methods for a group of users....

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    Security xerox ® workcentre ® 4265 multifunction printer 59 system administrator guide enabling xerox ® standard accounting 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click accounting methods . 3. Click edit . 4. For current accounting method, select xer...

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    Security 60 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring the log out confirmation screen 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click login methods . 3. To enable the log out confirmation screen, select show ...

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    Security xerox ® workcentre ® 4265 multifunction printer 61 system administrator guide secure http (ssl) you can establish an http secure(https) connection to the printer by encrypting data sent over http using ssl. You can also enable ssl encryption for the following features. • configuring the pri...

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    Security 62 xerox ® workcentre ® 4265 multifunction printer system administrator guide fips 140-2 if fips 140-2 encryption is required, all computers, servers, browser software, security certificates, and applications must comply with the standard or operate in fips-compliant mode. Transmitted and s...

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    Security xerox ® workcentre ® 4265 multifunction printer 63 system administrator guide ip filtering you can prevent unauthorized network access by creating an ip filter to block or allow data sent from particular ip addresses. Enabling ip filtering 1. In centreware internet services, click propertie...

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    Security 64 xerox ® workcentre ® 4265 multifunction printer system administrator guide managing the audit log the audit log feature records events that occur on the printer. You can then download the log as a tab-delimited text file to review for potential problems or security issues. To enable the ...

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    Security xerox ® workcentre ® 4265 multifunction printer 65 system administrator guide ipsec internet protocol security (ipsec) is a group of protocols used to secure internet protocol (ip) communications by authenticating and encrypting each ip data packet. It allows you to control ip communication...

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    Security 66 xerox ® workcentre ® 4265 multifunction printer system administrator guide 802.1x 802.1x is an institute for electrical and electronics engineers (ieee) standard that defines a method for port-based network access control or authentication. In an 802.1x secured network, the printer must ...

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    Security xerox ® workcentre ® 4265 multifunction printer 67 system administrator guide enabling and configuring 802.1x at the control panel 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch network settings > advanced settings . 3. Touch 802.1x . 4....

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    Security 68 xerox ® workcentre ® 4265 multifunction printer system administrator guide system timeout you can specify how long the printer waits to log out an inactive user. Setting system timeout values 1. In centreware internet services, click properties > security . 2. Click system timeout . 3. F...

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    Security xerox ® workcentre ® 4265 multifunction printer 69 system administrator guide overwriting image data image data is any in-process or temporary user data on the hard drive, such as current jobs, queued jobs, temporary files, saved jobs, and saved folders. To ensure that image data on the pri...

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    Security 70 xerox ® workcentre ® 4265 multifunction printer system administrator guide scheduling routine deletion of image data 1. In centreware internet services, click properties > security . 2. Click image overwrite security > scheduled . 3. To enable image overwrite, select an option. 4. For fr...

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    Security xerox ® workcentre ® 4265 multifunction printer 71 system administrator guide usb port security you can prevent unauthorized access to the printer through usb ports by disabling the ports. Note: if usb ports are disabled, you cannot use a usb card reader for authentication, update the softw...

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    Security 72 xerox ® workcentre ® 4265 multifunction printer system administrator guide displaying or hiding network settings you can show or hide the ipv4 address or host name of the printer on the control panel touch screen. 1. In centreware internet services, click properties > security . 2. Click...

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    Security xerox ® workcentre ® 4265 multifunction printer 73 system administrator guide security certificates a digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and ve...

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    Security 74 xerox ® workcentre ® 4265 multifunction printer system administrator guide installing a trusted ca certificate if the printer uses the xerox ® device certificate, and a user attempts to access the printer using centreware internet services, an error message can appear in their web browse...

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    Xerox ® workcentre ® 4265 multifunction printer 75 system administrator guide this chapter includes: • managing banner page printing options .................................................................................................................. 76 • printing an error page ...................

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    Printing 76 xerox ® workcentre ® 4265 multifunction printer system administrator guide managing banner page printing options you can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the prin...

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    Printing xerox ® workcentre ® 4265 multifunction printer 77 system administrator guide printing an error page 1. In centreware internet services, click properties > services . 2. Click printing > error page . 3. To print an error page when a print job fails, for error page settings, select enable . ...

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    Printing 78 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring default print settings 1. In centreware internet services, click properties > services . 2. Click printing > general . 3. Configure as needed. 4. Click apply ..

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    Printing xerox ® workcentre ® 4265 multifunction printer 79 system administrator guide enabling print spooling settings 1. In centreware internet services, click properties > services . 2. Click printing > print spooling . 3. To enable print spooling, for print spooling settings, select enabled . 4....

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    Printing 80 xerox ® workcentre ® 4265 multifunction printer system administrator guide printing reports your printer has a printable set of reports. These include configuration and font information, demonstration pages, and more. 1. In centreware internet services, click properties > services . 2. C...

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    Printing xerox ® workcentre ® 4265 multifunction printer 81 system administrator guide configuring secure print settings you can configure secure print settings to specify how the printer behaves when a user sends a secure print job to the printer. Configuring secure print 1. In centreware internet ...

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    Printing 82 xerox ® workcentre ® 4265 multifunction printer system administrator guide unix, linux, and as/400 printing unix-based printing uses lpd/lpr port 515 to provide printer spooling and network print server functionality. Xerox ® printers can communicate using either protocol. Xerox ® printe...

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    Printing xerox ® workcentre ® 4265 multifunction printer 83 system administrator guide printing from a linux workstation to print from a linux workstation, install either a xerox ® print driver for linux or a cups print driver. You do not need both drivers. Xerox recommends that you install one of t...

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    Printing 84 xerox ® workcentre ® 4265 multifunction printer system administrator guide as/400 xerox provides work station customization object (wsco) files to support as/400 or iseries, v6 or later systems. The wsco file provides printer-specific pcl codes. The host print transform uses these codes ...

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    Printing xerox ® workcentre ® 4265 multifunction printer 85 system administrator guide print from usb this feature allows you to print a file that is stored on a usb flash drive from the usb port on the printer control panel. Before you begin: enable usb ports. For details, see usb port security on ...

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    Printing 86 xerox ® workcentre ® 4265 multifunction printer system administrator guide setting the delete held job after timer when the delete held job after timer expires, jobs held in the active jobs and personal & secure job tabs are deleted. 1. At the control panel, press log in/out . 2. Type ad...

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    Xerox ® workcentre ® 4265 multifunction printer 87 system administrator guide this chapter includes: • changing the default copy settings ........................................................................................................................... 88 • limiting access to copying .........

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    Copying 88 xerox ® workcentre ® 4265 multifunction printer system administrator guide changing the default copy settings the printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default copy settings. Specifying default copy setting...

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    Copying xerox ® workcentre ® 4265 multifunction printer 89 system administrator guide changing the feature order on the control panel you can change the order that copy features appear on the control panel touch screen. To change the feature order: 1. At the printer control panel, press the machine ...

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    Copying 90 xerox ® workcentre ® 4265 multifunction printer system administrator guide changing the paper supply auto select policy at the control panel if paper supply auto select is set to on, the printer selects the most appropriate size paper tray when there is no exact match for the copy job. If...

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    Copying xerox ® workcentre ® 4265 multifunction printer 91 system administrator guide limiting access to copying the copy lock options limit access to copying by requiring a password to use the copy function. You can also turn off copying. To view or modify user permissions: 1. In centreware interne...

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    Copying 92 xerox ® workcentre ® 4265 multifunction printer system administrator guide managing access to 1-touch services and presets you can use 1-touch services and presets to save settings for copy, email, fax, scan to, and workflow scanning services. You can set access to these features for all ...

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    Copying xerox ® workcentre ® 4265 multifunction printer 93 system administrator guide specifying id card copy settings 1. In centreware internet services, click properties > services . 2. Click id card copy . 3. For defaults, click the pencil icon. 4. Configure settings as needed, then click save . ...

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    Xerox ® workcentre ® 4265 multifunction printer 95 system administrator guide this chapter includes: • scanning to an email address ........................................................................................................................................ 96 • email .......................

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    Scanning 96 xerox ® workcentre ® 4265 multifunction printer system administrator guide scanning to an email address the email feature allows you to scan a document and send it to an email address as an attachment. Before you begin: • configure smtp settings. For details, see configuring smtp server ...

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    Scanning xerox ® workcentre ® 4265 multifunction printer 97 system administrator guide email configure email settings on the email setup page in centreware internet services. Email settings apply to all services that use smtp, including internet fax and scan to email. Accessing the email setup page ...

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    Scanning 98 xerox ® workcentre ® 4265 multifunction printer system administrator guide editing optional email settings you can use optional email settings to configure common features that apply to all emails sent from the printer. Common features include email receipts, message body and signature, ...

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    Scanning xerox ® workcentre ® 4265 multifunction printer 99 system administrator guide configuring email security settings configuring email security 1. In centreware internet services, click properties > services . 2. Click email . 3. To edit security settings, for security, click the pencil icon. ...

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    Scanning 100 xerox ® workcentre ® 4265 multifunction printer system administrator guide workflow scanning workflow scanning allows you to scan an original document, distribute, and archive the scanned image file. The workflow scanning feature simplifies the task of scanning many multi-page documents...

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    Scanning xerox ® workcentre ® 4265 multifunction printer 101 system administrator guide configuring file repository settings a file repository is a network location where scanned images are stored. Configure the file repository settings before you create a template. Your printer supports three trans...

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    Scanning 102 xerox ® workcentre ® 4265 multifunction printer system administrator guide workflow scanning for ftp or sftp before you begin: • ensure that ftp or sftp services are running on the server or computer being used to store scanned image files. Note the ip address or host name. • create a u...

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    Scanning xerox ® workcentre ® 4265 multifunction printer 103 system administrator guide workflow scanning for smb before you begin: • ensure that smb services are running on the server or computer where you want to store scanned image files. Note the ip address or host name. • on the smb server, cre...

  • Page 104

    Scanning 104 xerox ® workcentre ® 4265 multifunction printer system administrator guide workflow scanning for http and https before you begin: • enable http or secure http (ssl). Ensure that a certificate is installed on the printer if you are using ssl. • configure your web server, and ensure that ...

  • Page 105

    Scanning xerox ® workcentre ® 4265 multifunction printer 105 system administrator guide 11. If you want the printer to create .Xsm subfolders for single page format files, select sub-folder (.Xsm) for 1 file per page, file format jobs . 12. For default repository login credentials, select an option....

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    Scanning 106 xerox ® workcentre ® 4265 multifunction printer system administrator guide adding document management fields you can add fields to the template to help you manage scanned image files. The fields display when you select the template at the control panel. You can type in details about the...

  • Page 107

    Scanning xerox ® workcentre ® 4265 multifunction printer 107 system administrator guide enabling job log 1. In centreware internet services, click properties > services . 2. Click workflow scanning . 3. For job log, click the pencil icon. 4. To create a job log in the scan repository, for enable job...

  • Page 108

    Scanning 108 xerox ® workcentre ® 4265 multifunction printer system administrator guide setting template display settings for the control panel 1. In centreware internet services, click properties > services . 2. Click workflow scanning > display settings . 3. To specify the template that appears at...

  • Page 109

    Scanning xerox ® workcentre ® 4265 multifunction printer 109 system administrator guide adding document management tags you can add fields to the template to help you manage scanned image files. The fields display when you select the template at the control panel. You can type in details about the d...

  • Page 110

    Scanning 110 xerox ® workcentre ® 4265 multifunction printer system administrator guide hiding/showing default template 1. In centreware internet services, click properties > services . 2. Click workflow scanning . 3. For hide/show policy, click the pencil icon. 4. Select an option. 5. Click save ..

  • Page 111

    Scanning xerox ® workcentre ® 4265 multifunction printer 111 system administrator guide scan to usb you can insert a usb flash drive into the printer, scan a document, and store the scanned file on the usb drive. Before you begin: enable usb ports. For details, see usb port security on page 71. Enab...

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    Scanning 112 xerox ® workcentre ® 4265 multifunction printer system administrator guide scanning to a user home folder use the scan to home feature to scan to their home folder, as defined in your ldap directory, or to a shared network folder. Before you begin: • ensure that network authentication i...

  • Page 113

    Scanning xerox ® workcentre ® 4265 multifunction printer 113 system administrator guide 11. For filing access (login credentials), click the pencil icon. 12. To set access to the scan destination, choose an option. − logged-in user: the user logs in and scans the document. − prompt at user interface...

  • Page 114

    Scanning 114 xerox ® workcentre ® 4265 multifunction printer system administrator guide enabling remote scanning using twain enable remote start to allow users to scan images into a twain-compliant application using the twain driver. Before you begin: enable the scan extension web service. For detai...

  • Page 115

    Scanning xerox ® workcentre ® 4265 multifunction printer 115 system administrator guide configuring scan to destination the scan to destination feature allows you to associate scan destinations with address book contacts. Users can select these contacts when scanning using the scan to feature. Befor...

  • Page 117

    Xerox ® workcentre ® 4265 multifunction printer 117 system administrator guide this chapter includes: • fax overview ........................................................................................................................................................................ 118 • fax .......

  • Page 118

    Faxing 118 xerox ® workcentre ® 4265 multifunction printer system administrator guide fax overview you can send using any of the following services. • fax , or embedded fax, scans the document and sends it directly to a fax machine. • server fax scans the document and sends it to a fax server, which...

  • Page 119

    Faxing xerox ® workcentre ® 4265 multifunction printer 119 system administrator guide fax this section includes: • configuring fax settings from centreware internet services ....................................................................... 119 • configuring required fax settings at the control...

  • Page 120

    Faxing 120 xerox ® workcentre ® 4265 multifunction printer system administrator guide configuring address book settings you can associate fax numbers with contacts in the device address book and configure other address book settings related to fax. Before you begin: add at least one contact to the d...

  • Page 121

    Faxing xerox ® workcentre ® 4265 multifunction printer 121 system administrator guide configuring required fax settings at the control panel before you can send a fax at the control panel: • enable the required embedded fax settings. • set the fax country. • configure the embedded fax settings. Conf...

  • Page 122

    Faxing 122 xerox ® workcentre ® 4265 multifunction printer system administrator guide setting fax defaults setting incoming fax defaults 1. At the printer control panel, press the machine status button, log in as administrator, then touch the tools tab. 2. Touch service settings . 3. Touch fax . 4. ...

  • Page 123

    Faxing xerox ® workcentre ® 4265 multifunction printer 123 system administrator guide setting outgoing fax defaults 1. At the printer control panel, press the machine status button, log in as administrator, then touch the tools tab. 2. Touch service settings . 3. Touch fax . 4. Touch outgoing fax de...

  • Page 124

    Faxing 124 xerox ® workcentre ® 4265 multifunction printer system administrator guide 6. For more options, touch the more features tab. A. To set the size of the original document, touch original size , select an option, then touch ok . • auto detect: the printer detects the size of the originals an...

  • Page 125

    Faxing xerox ® workcentre ® 4265 multifunction printer 125 system administrator guide fax polling fax polling allows you to store a fax document on the printer and make it available for other fax machines to poll. You can also retrieve faxes stored on other fax machines. Note: both printers must hav...

  • Page 126

    Faxing 126 xerox ® workcentre ® 4265 multifunction printer system administrator guide fax reports you can configure three different reports: • activity report • confirmation report • broadcast and multipoll report setting up fax reports at the control panel 1. At the printer control panel, press the...

  • Page 127

    Faxing xerox ® workcentre ® 4265 multifunction printer 127 system administrator guide lan fax local area network (lan) fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line. For details about using or configuring lan fax, see the print driver sof...

  • Page 129

    Xerox ® workcentre ® 4265 multifunction printer 129 system administrator guide this chapter includes: • xerox ® standard accounting ........................................................................................................................................ 130 • network accounting .........

  • Page 130

    Accounting 130 xerox ® workcentre ® 4265 multifunction printer system administrator guide xerox ® standard accounting xerox ® standard accounting tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produ...

  • Page 131

    Accounting xerox ® workcentre ® 4265 multifunction printer 131 system administrator guide setting service tracking options 1. Click accounting methods . 2. For accounting workflow, click edit . 3. To turn off tracking of copies, prints, scans, and faxes, select disable . 4. To configure the printer ...

  • Page 132

    Accounting 132 xerox ® workcentre ® 4265 multifunction printer system administrator guide assigning users to an account 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click accounting methods . 3. For users & limits, click edit . 4. On the accounting page, n...

  • Page 133

    Accounting xerox ® workcentre ® 4265 multifunction printer 133 system administrator guide creating a general account 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click accounting methods . 3. For general accounts, click edit . 4. Type a unique account id n...

  • Page 134

    Accounting 134 xerox ® workcentre ® 4265 multifunction printer system administrator guide downloading a usage report the usage report lists the number of impressions recorded for each user and each account. To generate a usage report: 1. In centreware internet services, click properties > login/perm...

  • Page 135

    Accounting xerox ® workcentre ® 4265 multifunction printer 135 system administrator guide network accounting you can use network accounting to manage printer usage and to perform detailed cost analysis. Network accounting tracks print, scan, server fax, and copy jobs and stores them in a job log. Al...

  • Page 136

    Accounting 136 xerox ® workcentre ® 4265 multifunction printer system administrator guide setting network accounting workflow options 1. In centreware internet services, click properties > login/permissions/accounting . 2. Click accounting methods . 3. On the accounting page, under action, next to a...

  • Page 137

    Accounting xerox ® workcentre ® 4265 multifunction printer 137 system administrator guide configuring validation policies and print job exceptions you can set validation policies and configure print job exceptions for unidentified print jobs. Unidentified jobs are jobs that are not associated with a...

  • Page 138

    Accounting 138 xerox ® workcentre ® 4265 multifunction printer system administrator guide enabling accounting in print drivers enabling accounting in a windows print driver 1. From the start menu, select printers and faxes . 2. Right-click the printer in the list, then select properties > configurat...

  • Page 139

    Accounting xerox ® workcentre ® 4265 multifunction printer 139 system administrator guide enabling accounting in an apple macintosh print driver users must select this preset each time they print or send a lan fax using the print driver. 1. Open a document and select file , then select print . 2. Se...

  • Page 141

    Xerox ® workcentre ® 4265 multifunction printer 141 system administrator guide this chapter includes: • monitoring alerts and status ........................................................................................................................................ 142 • energy saving settings ....

  • Page 142

    Administrator tools 142 xerox ® workcentre ® 4265 multifunction printer system administrator guide monitoring alerts and status the description and alerts page displays printer information, such as printer name and location, as well as a list of any current alerts. You can view alert information, su...

  • Page 143

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 143 system administrator guide energy saving settings setting the power saver mode timers in centreware internet services 1. In centreware internet services, click properties > general setup . 2. Click power management . 3. For each...

  • Page 144

    Administrator tools 144 xerox ® workcentre ® 4265 multifunction printer system administrator guide entry screen defaults use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. 1. In centreware internet services, click properties ...

  • Page 145

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 145 system administrator guide smart esolutions and billing information smart esolutions smart esolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administratio...

  • Page 146

    Administrator tools 146 xerox ® workcentre ® 4265 multifunction printer system administrator guide meterassistant meterassistant automatically submits meter reads to xerox from network printers. This process eliminates the need to collect and report meter read information manually. Note: if the coun...

  • Page 147

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 147 system administrator guide view usage and billing information billing information the billing information page displays current readings for printer counters that are used for billing. You can view the number of impressions made...

  • Page 148

    Administrator tools 148 xerox ® workcentre ® 4265 multifunction printer system administrator guide cloning cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other pri...

  • Page 149

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 149 system administrator guide address books this section includes: • device address book .................................................................................................................................................

  • Page 150

    Administrator tools 150 xerox ® workcentre ® 4265 multifunction printer system administrator guide managing groups groups allow you to send a file to multiple address book contacts at the same time. Unknown groups are unrecognized groups that were created in an address book that you imported from an...

  • Page 151

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 151 system administrator guide importing addresses from a file you can import address book contacts from a .Csv file. Notes: • the printer recognizes the second row in the .Csv file as the first address book entry. The first row con...

  • Page 152

    Administrator tools 152 xerox ® workcentre ® 4265 multifunction printer system administrator guide editing the device address book as a .Csv file to manage many addresses, you can create and edit a list in a spreadsheet application. You can save the list as a .Csv file and upload it to the printer. ...

  • Page 153

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 153 system administrator guide network address book the network address book looks up addresses from an ldap directory. If you do not have an ldap server, you can use the device address book. Configuring the network address book for...

  • Page 154

    Administrator tools 154 xerox ® workcentre ® 4265 multifunction printer system administrator guide font management utility the centreware font management utility allows you to manage fonts on one or more printers on your network. You can download the xerox ® centreware font management utility on the...

  • Page 155

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 155 system administrator guide customizing printer contact information the support page in centreware internet services displays contact information for service and supplies as well about the system administrator. You can customize ...

  • Page 156

    Administrator tools 156 xerox ® workcentre ® 4265 multifunction printer system administrator guide xerox online support xerox online support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: if y...

  • Page 157

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 157 system administrator guide restarting the printer in centreware internet services 1. In centreware internet services, click status > general . 2. Click reboot machine , then click ok ..

  • Page 158

    Administrator tools 158 xerox ® workcentre ® 4265 multifunction printer system administrator guide resetting the printer to factory default settings 1. In centreware internet services, click status > general . 2. To restore the original network default settings, click network factory default ..

  • Page 159

    Administrator tools xerox ® workcentre ® 4265 multifunction printer 159 system administrator guide updating the printer software you can update your printer when xerox releases a new version of printer software or firmware. Before you begin: • determine the current software version of your printer. ...

  • Page 160

    Administrator tools 160 xerox ® workcentre ® 4265 multifunction printer system administrator guide installing software upgrades in centreware internet services to install software upgrades in centreware internet services: 1. In centreware internet services, click properties > maintenance . 2. Click ...

  • Page 161

    Xerox ® workcentre ® 4265 multifunction printer 161 system administrator guide this chapter includes: • xerox extensible interface platform .......................................................................................................................... 162 • managing scan templates ..........

  • Page 162

    Customization and expansion 162 xerox ® workcentre ® 4265 multifunction printer system administrator guide xerox extensible interface platform the xerox extensible interface platform ® allows independent software vendors and partners to develop personalized and customized document management solutio...

  • Page 163

    Customization and expansion xerox ® workcentre ® 4265 multifunction printer 163 system administrator guide managing scan templates a template contains scan settings and at least one destination for the scanned image files. To create a new scan template: 1. In centreware internet services, click scan...