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  5. Quick Use Manual

Xerox WorkCentre 5632 Quick Use Manual

Manual is about: Xerox Printers Quick Use Guide

Summary of WorkCentre 5632

  • Page 1

    Maximise your productivity... ...By taking advantage of all the capabilities of your device. An interactive user guide cd is supplied with your product. The cd provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on y...

  • Page 2

    Prepared by: xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1bu england © 2008 xerox corporation. All rights reserved. Xerox ® and the sphere of connectivity design are trademarks of xerox corporation in the united states and/ or other countries. Product names and ...

  • Page 3: Contents

    Quick use guide page i contents welcome ......................................................................................... 1 additional resources ................................................................................ 1 features ..........................................................

  • Page 4

    Page ii quick use guide table of contents.

  • Page 5: Welcome

    Quick use guide page 1 welcome introduction welcome to your new xerox machine. This quick use guide provides you with an overview of the features and options that may be available on your machine. For additional assistance at the machine press the help button. If your machine is connected to the net...

  • Page 6: Features

    Page 2 quick use guide welcome features overview of features at the machine using the powerful features available on your machine you can: scan once and print many when making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jam...

  • Page 7

    Quick use guide page 3 welc ome welcome - filed on the server. - transferred over the network to your desktop. - distributed through an e-mail system. - automatically placed into a document management application. - converted into an electronic digital document which can be edited, managed, shared a...

  • Page 8: Safety and Legal

    Page 4 quick use guide welcome safety and legal to ensure you operate the equipment safely please carefully read the safety and regulatory notes in the interactive user guide on the interactive user guide cd (cd2) before using this product. Your xerox product and recommended supplies have been desig...

  • Page 9: Product Overview

    Quick use guide page 5 product overview workcentre overview workcentre options the following options are available for the workcentre copier/printer/scanner: document handler feeds 75 or 100 single or double sided documents depending on model speed. Documents from a5 to a3 (5.5"x8.5" to 11"x17") can...

  • Page 10

    Page 6 quick use guide product overview finisher there are 6 finisher types available, depending on your machine configuration: - basic office finisher - office finisher - advanced office finisher - professional finisher - high volume finisher - high volume finisher with booklet maker to identify yo...

  • Page 11

    Quick use guide page 7 product overview product overview xerox standard accounting a tool which can be used by administrators to track the number of copy, print, network scanning, server fax and embedded fax jobs for each user, provided these services are installed on the machine. Usage limits can b...

  • Page 12: Finishing Devices

    Page 8 quick use guide product overview finishing devices office finisher basic office finisher advanced office finisher professional finisher (with booklet maker) stacker tray booklet maker tray top tray stacker trays top tray stacker tray top tray stacker tray top tray high volume finisher stacker...

  • Page 13

    Quick use guide page 9 product overview product overview basic office finisher holds up to 250 sheets of paper in the top tray, and up to 1000 sheets in the stacker tray. The stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the basic off...

  • Page 14

    Page 10 quick use guide product overview.

  • Page 15: Getting Started

    Quick use guide page 11 getting started control panel overview help accesses additional information. Pause temporarily stops the current job. Interrupt temporarily stops the current job to allow a priority job to be run. Features displays the job features on the screen. Hash indicates the dialing ch...

  • Page 16: Power On Or Off

    Page 12 quick use guide getting started power on or off ¾ if [power down] is selected the power down confirmation screen displays a warning that data may be lost if the machine is powered down. Note: confirmation of this screen will result in the deletion of any jobs currently in the queue. ¾ touch ...

  • Page 17: Loading Paper

    Quick use guide page 13 getting started getting started loading paper 1 ¾ open the required paper tray. Note: paper trays 1 and 2 are fully adjustable for all stock sizes between a5 and a3 (5.5"x8.5" and 11"x17"). Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either a4 ...

  • Page 18: Making Copies

    Page 14 quick use guide getting started making copies copy features include... 1 ¾ load the documents either in the document handler or on the document glass. Note: documents are only scanned once. 2 ¾ access the basic copy screen - if necessary select the [features]button on the control panel. 3 ¾ ...

  • Page 19: Copying An Id Card

    Quick use guide page 15 getting started getting started copying an id card 1 ¾ load side 1 of the id card on the document glass. 2 ¾ access the id card copy screen - if necessary select the [features]button on the control panel. 3 ¾ select the required side 1 image quality features on the touch scre...

  • Page 20: Saving For Reprint

    Page 16 quick use guide getting started saving for reprint 1 ¾ load the documents either in the document handler or on the document glass. Note: documents are only scanned once. 2 ¾ access the save job for reprint screen - if necessary select the [features]button on the control panel. 3 ¾ select the...

  • Page 21: Reprinting Saved Jobs

    Quick use guide page 17 getting started getting started reprinting saved jobs 1 ¾ access the reprint jobs screen - if necessary select the [features]button on the control panel. 2 ¾ select the folder where you stored your document. ¾ select the document from the list. ¾ select the required features ...

  • Page 22: Sending An Embedded Fax

    Page 18 quick use guide getting started sending an embedded fax embedded fax is an optional walk up fax feature on your machine. If the basic fax screen matches that displayed in step 2 then embedded fax is enabled. Refer to the system administration cd (cd1) for more information. Note: both embedde...

  • Page 23: Sending A Server Fax

    Quick use guide page 19 getting started getting started sending a server fax server fax is an optional feature on networked workcentre machines. If the basic fax screen matches that displayed in step 2 then server fax is enabled. Refer to the system administration cd (cd1) for more information. Note...

  • Page 24: Sending An Internet Fax

    Page 20 quick use guide getting started sending an internet fax internet fax is an optional feature on networked workcentre machines. Refer to the system administration cd (cd1) for more information. Internet fax features include... ¾ setting up a public or internal address book ¾ adjusting the reso...

  • Page 25

    Quick use guide page 21 getting started getting started scanning a document to a file refer to the system administration cd (cd1) for more information on network scanning. Network scanning features include... ¾ adjusting the image output requirements ¾ adjusting the resolution ¾ scanning double side...

  • Page 26: Sending An E-Mail

    Page 22 quick use guide getting started sending an e-mail refer to the system administration cd (cd1) for more information on the e-mail feature. E-mail features include... ¾ setting up a public or internal address book ¾ adjusting the resolution ¾ scanning double sided originals ¾ programming the s...

  • Page 27: Printing From A Pc

    Quick use guide page 23 getting started getting started printing from a pc if your machine is connected to a network, documents can be printed directly from your pc using the centreware print driver supplied. The print driver must be loaded on each pc which uses the machine for printing. Print featu...

  • Page 28: Sending A Lan Fax

    Page 24 quick use guide getting started sending a lan fax refer to the system administration cd (cd1) for more information on the lan fax feature. Lan fax features include... ¾ creating a phone book ¾ confirmation sheet ¾ send speed ¾ resolution ¾ send time ¾ cover sheet 1 ¾ select [print] in your a...

  • Page 29

    Quick use guide page 25 getting started getting started printing with internet services printing with internet services is available on the workcentre if the option compatible with postscript ® 3™ is installed. Internet services uses a web user interface embedded in the machine to communicate betwee...

  • Page 30: Logging On / Logging Off

    Page 26 quick use guide getting started logging on / logging off if an authentication mode has been enabled, a valid user number needs to be entered in order to access the machine functions. Authentication is a useful network security management tool limiting, restricting and monitoring access to th...

  • Page 31: Customising Your Machine

    Quick use guide page 27 getting started getting started customising your machine your machine can be customised to suit your working environment and practices. The system management tools enable your system or machine administrator to set-up, customise and maintain the machine. After your machine is...

  • Page 32: Further Assistance

    Page 28 quick use guide getting started further assistance 1 access the job queue ¾ press the job status button on the control panel. The all incomplete jobs queue displays. ¾ review the status of the job. ¾ select [other queues] to access and review the other queues available. 2 access the on-line ...

  • Page 33: Maintenance

    Quick use guide page 29 maintenance consumables consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for xerox consumables, please contact your local xerox representative giving your company name, product n...

  • Page 34: Cleaning The Machine

    Page 30 quick use guide maintenance number. Caution: when replacing consumables, do not remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do not attempt any maintenance procedure that is not specificall...

  • Page 35: Further Assistance

    Quick use guide page 31 maintenance maintenance further assistance for any additional help visit our customer web site at www.Xerox.Com or contact the xerox welcome and support centre quoting the machine serial number. 1 ¾ press the [machine status] button on the control panel. 2 ¾ the machine infor...

  • Page 36

    Page 32 quick use guide maintenance.

  • Page 37: Troubleshooting

    Quick use guide page 33 troubleshooting note: for additional troubleshooting information please refer to the interactive user guide cd (cd2) or the system administration cd (cd1). Fault clearance 1 when a fault occurs, a fault screen displays which provides recovery instructions. ¾ follow these inst...

  • Page 38: Locating The Serial Number

    Page 34 quick use guide troubleshooting if you are unable to clear the fault, refer to the next section to contact your local xerox welcome and support centre for assistance. Xerox welcome and support centre if the difficulty persists, contact the xerox welcome and support centre. The welcome and su...