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  5. System Administrator Manual

Xerox WORKCENTRE 5735 System Administrator Manual

Summary of WORKCENTRE 5735

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    Version 1.0 november 2009 xerox workcentre™ 5735/5740/5745/5755/5765/5775/ 5790 system administrator guide.

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    © 2009 xerox corporation. All rights reserved. Xerox® and the sphere of connectivity design are trademarks of xerox corporation in the us and/or other countries. Product names and trademarks of other companies are hereby acknowledged. Changes are periodically made to this document. Changes, technica...

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide iii table of contents 1 introduction xerox workcentre series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 related information sourc...

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    Table of contents xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide iv billing information and usage counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 energy saver . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Table of contents xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide v configure ip settings using internet services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 configure slp . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

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    Table of contents xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide vi to access the trusted certificated authorities screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 802.1x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

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    Table of contents xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide vii domain filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 14 embedded fax information checklist . ....

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    Table of contents xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide viii secure access and accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317 24 software upgrade when should i upgrade the software? ...

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 1 1 introduction this guide has been created for system administrators who need to install, set up and manage printers and other services on their network. To use the procedures in this guide effectively, system administr...

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    Introduction xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 2 xerox workcentre series your device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. There are two co...

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    Introduction xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 3 • the system administrator guide (this guide) • the user guides • the xerox website http://www.Xerox.Com customer support if you need assistance during or after product installation, please visit the xerox ...

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    Introduction xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 4.

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 5 2 device connection and quick setup this chapter describes how to connect your device to a network and configure ethernet settings..

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 6 front view control panel: touch screen and numeric keypad. Paper trays 3 and 4: these trays are high capacity paper trays. Trays 3 and 4 are dedicated trays used for 8.5x11” or a4 size ...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 7 device control panel overview services home provides access to the services available on the device. Services returns the display to the previous copy, fax, or scan feature screen when ...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 8 initial connection follow these steps to physically connect your device to the network. 1. Connect the power cable ensure the device is connected to a suitable power supply and that the...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 9 4. Touch [confirm] to confirm the selection. The device will begin a controlled power down sequence. It remains on for approximately 45 seconds before switching off. Energy saver option...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 10 a. Using the left and right arrow buttons select the required date settings for month, day and year. B. Touch [next]. 6. The time settings screen displays; a. For time format,select ei...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 11 to access the tools pathway, you must log in as a system administrator as follows: 1. At the device, press the button on the control panel. 2. The authentication login required screen ...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 12 settings, to enable the use of the device web user interface for network and options configuration. If necessary, reset tcp/ip addressing (including dhcp and dns settings) and enable h...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 13 internet services internet services is the embedded http server application that resides in the device. Internet services allows administrators to change network and system settings on...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 14 c. Touch [subnet mask], and enter a valid subnet mask address using the numerical keypad. D. Touch [save] to return to the subnet and gateway screen. E. Touch [close] to return to the ...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 15 the welcome screen displays. The internet services home page contains three panels without visible boundaries. • header panel: displays the header for all pages. The header includes th...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 16 access internet services as system administrator many settings can be configured and setup using the internet services. By default the properties tab and many features are locked, you ...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 17 to setup http the internet services http screen allows the system administrator to specify the keep alive timeout, maximum connections, port number and secure http (ssl) settings. Note...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 18 2. Click on the [protocols] link. Note: to see ipv6 addressing parameters, if desired, click [ip (internet protocol)] in the list of protocols, then click on [ipv6] tab. 3. Select your...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 19 3. Touch the required service you wish to enable. 4. Touch [enable]. 5. Touch the [save] button. 6. Press the button. 7. Touch [logout] to exit the tools pathway. The service should no...

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    Device connection and quick setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 20

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 21 3 general setup administrator tools password the administrator password is required to access the administrator tools function both from the device touch screen and internet services. Access to the administrator tools ...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 22 at the device: 1. Press the button on the device. 2. Touch the [machine information] tab. 3. Touch [print reports]. 4. Touch [print report]. 5. Touch [close]. To prevent the configuration report to print ...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 23 c. For allow print driver to override, check the [enabled] checkbox to allow the print driver to override the banner sheet option. 10. In the secure print area: the secure print requires a user to be auth...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 24 the configuration cloning file can then be submitted to other devices using internet services via a web browser. The settings are transferred and applied to the recipient device. Note: optional features m...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 25 c. Click on the [view feature details] link to view the specific parameters that can be cloned for any of the feature. D. Click on the [clone] button. 4. In the cloning instructions area: a. Right-click o...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 26 b. Touch the left and right arrow, select the required value for the following: • day (dd) - the range will be dependant on the selected month. • month (mm) - the range is from 1 to 12. • year (yy) - the ...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 27 • ipv4 address and enter the ip address and port and the backup ip address and port details in the required fields. The default port number is 123. • host name and enter the host name and port and the alt...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 28 c. For flate compression, check the [enabled] checkbox. Flate compression is a lossless compression format that combines lz77 (the first lzw) and adaptive huffman encoding (rfc 1951). Huffman compression ...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 29 b. Click on the [apply] button. Accessing workflow scanning, e-mail, or internet fax settings note: to configure this feature or these settings access the properties tab as a system administrator. For det...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 30 • all users - allows any user to delete any job in the job list. There is no authentication needed when the user clicks on a job in the job list and selects delete. • system administrators only - allows o...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 31 advanced settings the advanced setting page allows you to designate up to four types of broadcast packets that allows the network controller to briefly resume activity and respond when the machine is in s...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 32 • export password to custom services - send passwords to custom services. • display custom services selection button at the local user interface - displays the custom service selection icon in the service...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 33 information checklist before registering the device for meter assistant, ensure the following items are available or tasks have been performed: • create an account on xerox.Com. Add all devices in invento...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 34 the meter data is recorded in the xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance. The aut...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 35 alert notification in the alert notification section you can set up groups to notify (by e-mail) when problems occur on the device. Alert notification is configured via internet services. Customers can se...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 36 • machine requires administrator assistance: an alert is generated when an authorized system administrator is needed to address a problem. • machine is operational, but degraded: an alert is generated whe...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 37 when a user attempts to scan more pages than the scan job memory notification setting, the device will display a message to show how many pages can be scanned before the device will slow down or be forced...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 38 3. Touch [energy saver]. 4. The energy saver screen displays, select one of the following options: • intelligent ready - this option allows the device to wake up and sleep automatically based on previous ...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 39 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on page 1...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 40 this feature can be enabled and configured by the system administrator from the properties tab of internet services (the series of web pages, hosted on the embedded http server of the device). Enabling th...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 41 b. Select either the [ip address], [ipv4 address] or [host name] radio button for your ftp server. C. Enter details of the repository server in the [ip address: port] or [host name: port] field. D. For [d...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 42 4. Touch [save]. 5. Press the button. 6. Touch [logout] to exit the tools pathway. For further information regarding the setup of the third party device, refer to the third party instruction manual. Softw...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 43 manual upgrade 1. From the properties tab, click on the [general setup] link. 2. Click on the [machine software] link. 3. Select [manual upgrade] in the directory tree. Note: note the current software ver...

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    General setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 44 set the auto upgrade time 1. From the properties tab, click on the [general setup] link. 2. Click on the [machine software] link. 3. Select [auto upgrade] in the directory tree. 4. In the auto upgrade are...

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 45 4 internet services this chapter explains how to enable and use the internet services feature of the device. The internet services feature uses the embedded http server on the device. This allows you to communicate wit...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 46 access internet services instructions to access internet services: 1. Open the web browser from your workstation. 2. In the url field, enter http:// followed by the ip address of the device. For examp...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 47 status description and alerts device description the device description area displays the following information: • machine model • location • status • name • ip address 1. At your workstation, open th...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 48 2. Select [description & alerts] in the directory tree. 3. Click on the [reboot machine] button and click [ok] to reboot the device. The network controller takes approximately 5 minutes to reboot and ...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 49 for each unit, the life remaining icon describes the current supply level as a percentage and provides a bar graph visual display. Trays the trays page allows you to view paper supply setup and paper ...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 50 jobs the jobs tab displays a list of active and completed jobs. You can also delete jobs in this tab. Note: the details displayed may differ from those shown on the device’s touch screen. Active jobs ...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 51 manage folders the manage folders screen allows you to manage folders on the device; you can rename a folder, delete a folder and change folder permissions. 1. In the folders operations area, click on...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 52 print print-ready documents can be quickly and easily submitted for printing using the job submission page. A print-ready document is a file that has been formatted and saved for printing from the sou...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 53 address book this tab allows you to view and setup an address book on the device. This tab also allows you to import external address book, export the device address book. You can download a sample of...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 54 general setup configuration report the configuration page displays the following information: • configuration • report profile • machine profile • installed options • printer setup • interpreter profi...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 55 support the internet services support page provides easy access to the xerox website. The page can also be set up to show xerox support telephone numbers and the contact details for the system adminis...

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    Internet services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 56.

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 57 5 network installation this chapter explains how to set up the device to operate in different network environments and configure network protocols. • windows 2000/2003/xp/vista environment on page 58 • windows 2000/200...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 58 windows 2000/2003/xp/vista environment information checklist before starting the procedure, ensure the following items are available or tasks have been performed: for static ip address note: to con...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 59 8. Touch [subnet and gateway], the subnet and gateway screen displays. A. For ip gateway, touch each octet under the title and enter ip gateway address using the numerical keypad. B. Repeat this pr...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 60 b. Touch [save], then touch [close] to return to the tools pathway. Dns/ddns configuration 1. From the tools pathway, touch [network settings]. 2. Touch [network setup]. 3. Touch [tcp ip]. 4. Touch...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 61 install print drivers add the printer 1. At your workstation: • windows xp - from the [start] menu select [printers and faxes]. • windows 2000/2003 - from the [start] menu select [control panel] th...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 62 12. Select the required driver. 13. Click on [open] and then [ok]. 14. Select the model of your machine from the list. Click on [next]. 15. The name your printer screen displays. Enter a printer na...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 63 configure the print driver - manually to configure the print driver without using bi-directional communication return to the configuration tab within the properties of the print driver. 1. Click on...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 64 windows 2000/2003 using appletalk information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • an existing operational appletalk net...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 65 at your workstation 1. Right-click on [my network places]. 2. Select [properties]. 3. Right mouse click on the network connection you want to configure appletalk on, and then click on [properties]....

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 66 configure the print driver if your device has any installable options fitted then these should be set in the driver, for example, a high capacity feeder or a finisher. At your desktop 1. Select [st...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 67 windows using microsoft (r) networking netbios over ip information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • an existing oper...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 68 8. Touch [tcp/ip-line printer], in the tcp/ip - line printer screen, a. Touch [enable], to enable the option. B. If you wish to change the lpr port for your device, touch the port number area and e...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 69 at your workstation 1. Select [start], ([settings]) and then [printers]/[printers and faxes]. 2. Double-click on the [add printer] button and click on [next]. 3. The add printer wizard displays. Se...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 70 10. Click on [ok] to close the properties box. 11. Right-click on the printer icon in the printers folder and select [printing preferences]. 12. Ensure the paper/output tab is selected and click th...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 71 c. For transport, select [netbeui/ethernet]. Touch [save] to return to the microsoft (r) network screen. 4. Touch [workgroup and host]. In the workgroup and host screen: a. For workgroup name,touch...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 72 7. Double-click on the name of the [workgroup] for the device as shown on the configuration report. 8. Double-click on the name of the [smb host name] for the printer as shown on the configuration ...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 73 ip configuration in a mac environment apple lpr printing information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • an existing op...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 74 b. If you wish to change the lpr port for your device, touch the port number area and enter the desired port number using the numerical keypad. Note: while you can change the port number at which y...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 75 static ip addressing at the machine note: to configure this feature or these settings access the tools pathway as a system administrator. For details, refer to access tools pathway as a system admi...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 76 dns configuration 1. From the tools pathway, touch [network settings]. 2. Touch [network setup]. 3. Touch [tcp ip]. 4. Touch [tcp/ip settings]. 5. Touch [dns configuration], the dns configuration s...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 77 5. Double-click to open the folder containing the drivers for your mac os version. 6. Double-click to open the [machine model.Dmg] file. 7. The xerox printer installer dialog box appears. Click on ...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 78 • an existing operational appletalk® network. • the appletalk name you wish to assign to your printer. • the appletalk zone (if used) in which your printer will reside. • ethernet cable. • the cent...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 79 at the mac at your workstation 1. Load the print and fax drivers cd-rom into your cd drive. 2. Open the cd and select the required language, if necessary. 3. Double-click to open the [drivers] fold...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 80 network configuration this section explains how to set up the device to operate in a windows tcp/ip environment. The following information is provided: • configure static ip address using the devic...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 81 • static ip address for the device. • subnet mask address for the device. • gateway address for the device. • host name for the device. • ethernet cable. • print and fax drivers cd (delivered with ...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 82 dns/ddns configuration 1. From the tools pathway, touch [network settings]. 2. Touch [network setup]. 3. Touch [tcp ip]. 4. Touch [tcp/ip settings]. 5. Touch [dns configuration], the dns configurat...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 83 installation via dhcp (dynamic host configuration protocol) dhcp is enabled on the device by default. If the device is connected to the network, the tcp/ip information will be configured when the d...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 84 configure ip settings using internet services note: tcp/ip and http should have been initially configured, refer to enable tcp/ip and http at the device on page 11 of this guide. Ipv4 note: to conf...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 85 h. For dynamic dns registration, check the [enabled] checkbox to enable dynamic dns registration (ddns). Note: if your dns server does not support dynamic updates there is no need to enable ddns. 6...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 86 6. In the stateless addresses area: a. The link-local address is automatically populated. This is a network address which is intended only for use in a local data link layer network, and not routed...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 87 9. The default gateway will display the link-local address of the router (known in ipv4 as the default gateway). 10. The device can be configured with up to 4 manual ipv6 addresses, in the manual a...

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    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 88 configure slp configure service location protocol (slp) if needed to support cups, mac os, and netware. Slp is used to announce and look up services on a local network. When slp is enabled, the dev...

  • Page 97

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 89 configure ftp this page allows you to set the file transfer protocol (ftp) mode when ftp is selected as the protocol to be used for network filing services. The following features use network filin...

  • Page 98

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 90 snmp (simple network management protocol) the system administrator uses this page to enable or disable simple network management protocol (snmp). You can also enable or disable authentication failu...

  • Page 99

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 91 5. In the authentication failure generic traps area, check the [enable] checkbox to enable authentication failure generic traps to generate a trap for every snmp request by the device which contain...

  • Page 100

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 92 b. If you want to reset to the default password, click on the [reset] button. Note: this account allows xerox clients and drivers a limited amount of access to objects on the device. If the device ...

  • Page 101

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 93 • printer traps • job monitoring traps • cold start generic traps • warm start generic traps • authentication failure generic traps (status: enabled) note: when authentication failure generic traps...

  • Page 102

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 94 • authentication failure generic traps (status: enabled) note: when authentication failure generic traps is disabled, traps of this type will not be sent by this device. To enable authentication fa...

  • Page 103

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 95 ssdp (simple service discovery protocol) allows you to configure the ssdp (simple service discovery protocol) for universal plug and play settings on the device. Ssdp provides a mechanism where by ...

  • Page 104

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 96 microsoft networking configure microsoft networking note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet serv...

  • Page 105

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 97 c. Enter the ip address in the [secondary server ip address] of a secondary server. Note: if dhcp is configured, wins ip address(es) will be overridden. Note: wins may be used for address resolutio...

  • Page 106

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 98 lpr/lpd this page allows the system administrator to select and edit lpr/lpd (line printer remote/line printer daemon) options. Lpr/lpd is a common tcp/ip printing protocol in unix environment to e...

  • Page 107

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 99 6. Click on the [apply] button to accept changes or [undo] to return the settings to their previous value. 7. Click on the [ok] button when you see the message “properties have been successfully mo...

  • Page 108

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 100 raw tcp/ip printing note: tcp/ip must be enabled before raw tcp/ip printing is enabled. Raw tcp/ip is a printing method used to open a tcp socket-level connection, over port 9100, to stream a prin...

  • Page 109

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 101 9. In the job boundary determination area: a. For end of job timeout, enter the required time between 0 and 1800, for the device to wait for the data received through the port before terminating t...

  • Page 110

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 102 2. Click on the [protocols] link. 3. Select [smtp server] in the directory tree. A. In the required information area, select one of the following: • use dns (to identify smtp server) - use this to...

  • Page 111

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 103 ldap note: ldap support is only available on the device. Configuration of the ldap directory settings requires the network to support ldap services. Ldap (lightweight directory access protocol) is...

  • Page 112

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 104 d. Select the server type from the [ldap server] drop-down menu. 6. In the optional information area: a. Enter the search directory location of the server where the ldap information is stored in t...

  • Page 113

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 105 2. Enter the default login information in the [default login context] field, this is the first context that will be searched. Note: the word ldap should appear in the login context, for example, c...

  • Page 114

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 106 the device so that the members of that group will have administrator access to the device. When a user logs in at the device with their network authentication account, the device performs an ldap ...

  • Page 115

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 107 c. To verify any of these groups, enter a name of one of the members of the ldap server groups in the [enter user name] field, then click on the [test] button. Under the test results column, it wi...

  • Page 116

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 108 b. In the field provided, type in the ldap search string (filter) that you wish to apply. The filter defines a series of conditions that the ldap search must fulfill in order to return the informa...

  • Page 117

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 109 configure pop3 setup the pop3 (post office protocol version 3) allows retrieval of mail with the internet fax feature from remote servers over tcp/ip on network port 110. Internet fax must be inst...

  • Page 118

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 110 configure http hyper text transfer protocol, http is a protocol (utilizing tcp) to transfer hypertext requests and information between clients and servers. Enable http at the device by default htt...

  • Page 119

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 111 proxy server a proxy server is a server that acts as a go-between for requests from clients seeking resources from other servers. A client connects to the proxy server and requests service. The pr...

  • Page 120

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 112 ntp ntp (network time protocol) is used to set the date and time of the system at start and every subsequent 24 hour period, as well as any time the ntp parameters are modified. This feature ensur...

  • Page 121

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 113 wsd wsd (web services for devices) is a technology from microsoft, which provides a standard method for discovering and using network connected devices, and is supported in windows vista and windo...

  • Page 122

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 114 apple talk information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • an existing operational appletalk network with macintosh wo...

  • Page 123

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 115 netware netware is a network operating systems developed by novell that supports dos, windows, os/2 and mac. Netware is the most widely-used lan control program. It is a stand-alone operating syst...

  • Page 124

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 116 5. In the service advertising protocol (sap) area: a. For protocol, check the [enabled] checkbox if you wish to enable sap protocol. Sap is used to inform other network devices about the device's ...

  • Page 125

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 117 the xerox ndps/neps solution allows you to use novell ndps/neps with many of the latest xerox printers. It includes administrative tools that snap-in to nwadmin that allows users to easily configu...

  • Page 126

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 118 as400 raw tcp/ip printing to port 9100 (crtdevprt) this is the procedure to set up printing to a device from an as400 using the snmp drivers. This procedure is intended for users familiar with the...

  • Page 127

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 119 device model: 1 2. Press to continue, and enter the following parameters: lan attachment: *ip port number: 9100 online at ipl: *yes font identifier: 11 form feed *autocut note: for some versions o...

  • Page 128

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 120 • library: *libl • connection type: *ip • destination type: *other • transform scs to ascii: *yes • manufacturer type and model: *ibm42011 ***see note below*** • workstation customizing object: xx...

  • Page 129

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 121 unix hp-ux client (version 10.X) hp-ux workstations require specific installation steps to communicate with the machine. The machine is a bsd-style unix printer, whereas hp-ux is a system vstyle u...

  • Page 130

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 122 • [remote system name: hostname]. Where hostname is the machine hostname from the /etc/hosts file. • select [remote printer is on a bsd system] and click on [ok] to complete form. 9. Click on [yes...

  • Page 131

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 123 solaris 2.X information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • ensure that the correct ip address is being used for the m...

  • Page 132

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 124 3. Define the machine as a bsd style printer. Type [lpsystem -t bsd hostname]. Where hostname is the machine hostname from the /etc/hosts file. 4. Create the queue. Type [lpadmin -p queuename -s h...

  • Page 133

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 125 7. Select [host:exit]. 8. Select [file: close this directory]. 9. Select [file: close this directory]. 10. Click on [save] at the warning confirmation window. 11. Type [exit] to log out of root ac...

  • Page 134

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 126 b. Physical connection displays the physical network connection, this will always display “ethernet”. 5. Up to three ports may be enabled and configured, in the port information area: a. For port ...

  • Page 135

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 127 debian format: dpkg -i cups-1.1-linux-m.M.N-intel.Deb (and press enter). Note: redhat linux, versions 7.3 and newer, include cups support, so software downloading is unnecessary. Cups is also the ...

  • Page 136

    Network installation xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 128.

  • Page 137

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 129 6 print drivers this chapter summarizes the print driver features and functions. You can use internet services to configure the print drivers. • windows 2000/2003 server on page 130 • windows 2000 professional on page...

  • Page 138

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 130 windows 2000/2003 server xerox printer installer this section provides instructions on how to install the print driver manually. However, you can use xerox printer installer to discover the printer and i...

  • Page 139

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 131 7. Check the checkbox to select [print services for unix]. 8. Click on [ok]. 9. Click on [next]. 10. Close the [add/remove programs] window. Add the printer 1. From the [start] menu, select [settings] an...

  • Page 140

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 132 windows 2000 professional note: you can use internet services to configure the print driver in this environment. Xerox printer installer this section provides instructions on how to install the print dri...

  • Page 141

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 133 3. Double-click on [add printer] and then click [next]. 4. Verify that [network printer] is selected and click on [next]. 5. The locate your printer screen will appear. Select the [type the printer name]...

  • Page 142

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 134 7. Enter the ip address of the printer. 8. Enter a name for the print queue and click [ok]. 9. You will be prompted for a print driver. Select [have disk] and browse to the location of your print driver....

  • Page 143

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 135 windows xp note: you can use internet services to configure the print driver in this environment. Xerox printer installer this section provides instructions on how to install the print driver manually. H...

  • Page 144

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 136 8. The specify a printer screen will appear. Select one of the following: • connect to this printer - if you know the name of the server and printer. • find a printer in the directory - to browse for the...

  • Page 145

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 137 12. When the install from disk screen appears, verify that the path and file name are correct, then click on [ok]. 13. Select the model of your device from the list. Click on [next]. 14. The name your pr...

  • Page 146

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 138 windows vista xerox printer installer this section provides instructions on how to install the print driver manually. However, you can use xerox printer installer to discover the printer and install driv...

  • Page 147

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 139 9. In the find printers pop-up menu, enter the name of the printer you are trying find in the [name] field, and click on [find now]. Note: ensure [entire directory] is selected from the in drop-down menu...

  • Page 148

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 140 12. The you’ve successfully added... Pop-up window will display, you can print a test page by clicking on the [print a test page]. 13. Click on [finish]. Configure the print driver if your device has any...

  • Page 149

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 141 apple macintosh 10.X information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • verify the appletalk settings have been configured prope...

  • Page 150

    Print drivers xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 142 17. Double-click the [add] button to add a new printer or click the [printers] menu and click on [add printer]. 18. Select [ip printing] from the top menu. 19. Select [internet protocol printing] or [lpd...

  • Page 151

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 143 7 authentication authentication overview this feature allows the user to be identified to the device, so that the device can then determine if the user has access to the device, pathway, services and/or its features. ...

  • Page 152

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 144 authorization overview this feature works in conjunction with the authentication feature to determine what an authenticated user is allowed to do. When a user has been authenticated, the authorization f...

  • Page 153

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 145 authentication configuration (network authentication) procedure (initial use) the first time you access the authentication configuration screen you will be asked to change the system administrator passw...

  • Page 154

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 146 procedure (subsequent use) the following steps are written as subsequent use, assuming that the initial authentication configuration has previously been completed. Authentication configuration for kerbe...

  • Page 155

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 147 b. Click on the [next] button; the service access page displays. To set authentication to control access to individual features, select individual feature radio button for the following authentication a...

  • Page 156

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 148 11. To set authentication to control access to individual services, in the current configuration area, click on the [edit] button for access setup wizard. A. On the device access page, in the pathway ac...

  • Page 157

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 149 4. In the where is the information located? Area select [remotely on the network] from the drop-down menu for device user interface authentication and click on the [save] button to return to the authent...

  • Page 158

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 150 5. In the current configuration area, click on the [configure]/[edit] button for authentication server. 6. In the authentication server page, select [smb (windows 2000/2003/2008)] or [smb (windows nt4)]...

  • Page 159

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 151 5. In the current configuration area, click on the [configure]/[edit] button for authentication server. 6. In the authentication server page, select [ldap] from the authentication type drop-down menu an...

  • Page 160

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 152 6. Click on the [protocols] link. 7. Select [ldap] in the directory tree. 8. Click on [add new]. 9. Click on the [authorization access] heading tab under the ldap title. A. Select the [user roles] tab. ...

  • Page 161

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 153 b. Verify each group by entering a group user in the enter user name field, and click on the [test] button. Under the test results column, it will display access. If the test result displays no access, ...

  • Page 162

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 154 c. Click on the [add new user] button to add the user, then click on the [close] button to return to the authentication configuration page. Note: you can also edit user credentials, as well as delete us...

  • Page 163

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 155 • you may also need another authentication server to communicate with the secure access server providing that server with user credentialing information. A second authentication server will be necessary...

  • Page 164

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 156 5. Click on the [configure] button for device user interface authentication - xerox secure access. A. The xerox secure access setup screen displays. The device will automatically configure itself to wor...

  • Page 165

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 157 3. The authentication configuration page displays. In the current configuration area click on the [edit methods]/[configure] button for authentication. 4. In the where is the information located? Area, ...

  • Page 166

    Authentication xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 158 3. The device will confirm successful authentication allowing access to previously locked system features. 4. When finished using system features, press the button on the device’s keypad to close your a...

  • Page 167

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 159 8 security this chapter describes how to configure the following security features for the device: • user data encryption on page 161 • user information database on page 161 • ip filtering on page 164 • audit log on p...

  • Page 168

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 160 security @ xerox for the latest information on securely installing, setting up and operating your device see the xerox security information website located at www.Xerox.Com/security ..

  • Page 169

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 161 user data encryption user data encryption ensures all data or job-sensitive data on the device’s hard drive is protected. User data encryption is automatically enabled on the device and no further configurati...

  • Page 170

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 162 3. Select [setup] in the directory tree. 4. On the user information database page, click on the [add new user] button. 5. On the add new user page, in the user identification area: a. Enter a login name that ...

  • Page 171

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 163 3. Click on the [properties] tab. 4. If prompted, enter details in the [user id] and [password] fields. 5. Click on the [login] button. 6. From the properties tab, click on the [user information database] lin...

  • Page 172

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 164 ip filtering the ip filtering security feature provides the ability to prevent unauthorized network access based on ip address and/or port number filtering rules set by the system administrator using internet...

  • Page 173

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 165 e. Enter a number for the [source ip mask] to which this rule will apply. The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising ip addresses. A number of 8, for example, represents...

  • Page 174

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 166 to view the audit log note: copy jobs and embedded fax jobs are not recorded in the audit log. The completion status of both types of jobs can be checked by viewing the applicable completed job log entries. N...

  • Page 175

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 167 • embedded fax jobs. • store files jobs. • accounting information. • workflow scanning jobs - one scan to file audit log entry is recorded for each network destination within the scan job. • server fax jobs -...

  • Page 176

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 168 other information it contains: • state/province name • locality name • organization name • organization unit • e-mail address the device can be configured for secure access with the ssl (secure socket layer) ...

  • Page 177

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 169 • ensure the system time configured on the device is accurate. This is used to set the start time for self signed certificates. To create a digital certificate note: to configure this feature or these setting...

  • Page 178

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 170 • days of validity note: common name on the form is generated by the device and cannot be changed. B. Click on the [apply] button to continue. Values from the form will be used to establish a self- signed cer...

  • Page 179

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 171 4. To view installed certificates select [trusted certificate authorities] in the directory tree for [security]. The installed certificate will appear in the list. Enable secure http (ssl) when the device has...

  • Page 180

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 172 security policies: to enable ip sec note: ip sec cannot be enabled until ssl (secure sockets layer) is enabled on the device. To enable ssl on a device, the device needs to have a server certificate. For inst...

  • Page 181

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 173 host groups host group page allows you to view and manage host groups. A host group is a logical grouping of hosts based on their specific ip address or subnet address range.This option displays all the host ...

  • Page 182

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 174 3. To add or edit a protocol group in the ip protocol groups area click on either the [add new protocol group] button or highlight a protocol group and click on the [edit] button. Note: if you change the name...

  • Page 183

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 175 • x.509 certificate (local certificate) - this is a public key certificate. • trusted root certificate. • pre-shared key passphrase - the use of pre-shared key authentication is not recommended because it is ...

  • Page 184

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 176 2. In the ike phase 2 area: a. Select from the [ipsec mode] drop-down menu one of the following: • transport mode - this provides a secure connection between two endpoints as it encapsulates the ip payload, w...

  • Page 185

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 177 trusted certificate authorities a trusted certificate authority is a certificate authority (ca) that is trusted to authenticate digital certificates. This page allows trusted root certificates to be uploaded ...

  • Page 186

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 178 3. Click on the [ok] button when the acknowledgement message appears. To request a machine root certificate if the device does not have a trusted root certificate, or if it is using a self-signed certificate,...

  • Page 187

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 179 802.1x the device supports 802.1x authentication based on the extensible application protocol (eap). 802.1x port based network access control is used to ensure that devices that are connected to the network h...

  • Page 188

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 180 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on page 16. 1...

  • Page 189

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 181 system timeout this feature resets the system to the default state after a set amount of time elapses without any user interface activity. If users do not interact with internet services web pages within the ...

  • Page 190

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 182 on demand overwrite overview the on demand overwrite feature provides security conscious customers with the ability to delete data from the device's hard disk. The device's hard disk stores data similar to th...

  • Page 191

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 183 3. Touch [print reports]. 4. Touch [print report]. 5. Touch [close]. On the configuration report, check under the installed options heading if on demand image overwrite is an installed and enabled option. To ...

  • Page 192

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 184 to perform an on demand overwrite over the network when the device has a network controller and is connected over the network, it is possible to run the image overwrite function using a web browser. This is p...

  • Page 193

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 185 to schedule on demand overwrite a tcp/ip network-connected device can be set to overwrite image data on a daily, weekly, or monthly basis. To schedule a daily overwrite, perform the following steps. Note: to ...

  • Page 194

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 186 immediate image overwrite overview the immediate image overwrite feature provides security conscious customers with the ability to overwrite jobs from the device’s image disk. The device's hard disk stores da...

  • Page 195

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 187 to disable or enable immediate image overwrite at the device note: to configure this feature or these settings access the tools pathway as a system administrator. For details, refer to access tools pathway as...

  • Page 196

    Security xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 188.

  • Page 197

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 189 9 workflow scanning workflow scanning enables user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways. The final destination of the electronic fil...

  • Page 198

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 190 • ensure you have the scanning kit. • ensure that the tcp/ip and http protocols are configured on the device and fully functional. This is required to access internet services to configure workflow s...

  • Page 199

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 191 • smb (server message block): available for filing to an environment that supports the smb protocol. • http/https: supports scans to a web server using a cgi script. Note: the device uses two reposit...

  • Page 200

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 192 e. Type in the path to the repository in the [document path] field. Enter the full path to the directory, starting at the root of ftp services. For example: /directory name/directory name. F. For [lo...

  • Page 201

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 193 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on p...

  • Page 202

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 194 server message block (smb) information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • create a shared folder to be used as a scan fi...

  • Page 203

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 195 • check the [select to save new password] checkbox, if you need to change the password for an existing login name. H. Click on the [save] button to accept the changes. The next step is to proceed to ...

  • Page 204

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 196 d. Make a note of the complete path to the executable cgi script. When a document is scanned, the device logs in using the account, sends a post request along with the scanned file, then logs out. Th...

  • Page 205

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 197 • authenticated user and domain - select this method if the user name and domain are to be authenticated via ldap. • authenticated user - select this method if just the user name is to be authenticat...

  • Page 206

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 198 server, including entry of the required device login name and password, are set up by selecting advanced, then template pool setup, in the internet services directory tree: • authenticated user - to ...

  • Page 207

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 199 • ensure network scanning is configured on your device. • to communicate with the validation server via https, ssl must be enabled on the device. To add or edit a validation server at your workstatio...

  • Page 208

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 200 scanning web service use this page to examine the status of services required for scanning web services. The following services must be enabled and/or configured for scanning web services to be avail...

  • Page 209

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 201 4. In the destination services area, select the desired service by checking either the [fax] or [file] (selected by default) checkbox. When selected, the service section will display on the page. Not...

  • Page 210

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 202 • enter a server fax number. 3. Click on the [save] button to return to the default template page. Edit 1. In the file area, select a file destination, and click on the [edit] button. 2. In the filin...

  • Page 211

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 203 • document path identifies the file path to the repository. A. In the [add (optional)] field, specify a subdirectory for all scanning through this template. B. Select from the [filing policy] drop-do...

  • Page 212

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 204 scanned documents in the job log. The job log can then be accessed by third party software for various purposes. The following fields are available: • to add a new field, click on the [add] button. T...

  • Page 213

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 205 workflow scanning the workflow scanning section displays the image type settings. To change the workflow scanning settings, click on the [edit] button. This will display the workflow scanning page. 1...

  • Page 214

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 206 • lighten/darken - use the controls (left and right arrow buttons) to adjust the overall brightness compared to the original. • soften/sharpen - use the controls (left and right arrow buttons) to adj...

  • Page 215

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 207 • border erase > all edges - this erases all four edges of an input document. Specify the width of the erased edges, in inches. • edge erase - this erases some edges of an input document. Specify the...

  • Page 216

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 208 b. For job log, check the [enabled] checkbox to produce a job log for reporting purposes. The job log contains information about the scanned document. The job log can be accessed by third party softw...

  • Page 217

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 209 c. Flate compression - flate compression works well on bi-level or color images, or with general data. It is a lossless compression format that combines lz77 and adaptive huffman encoding (rfc 1951)....

  • Page 218

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 210 6. On the confirmation required screen, touch [update list]. Note: if you are not using a template pool repository, selecting [update list], will display only a partial list of templates. 7. Touch [c...

  • Page 219

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 211 7. If [advanced] is selected: a. In the [name] field, type a string using the following variables to create an automatically generated file name. The following codes can be used to add dynamic inform...

  • Page 220

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 212 • user must select template before pressing the start button - with this option, no template will be highlighted, the user must select a template before pressing the start button. • automatically sel...

  • Page 221

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 213 netware note: this features is only available only if the netware protocol is enabled. This requires a netware server. 1. From the template pool setup page, in the settings area, select [netware] fro...

  • Page 222

    Workflow scanning xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 214 7. Enter details in the [login name], [password] and [retype password] field. Note: a login (account) name and (server) password is required for the system to access the remote server. This is mandat...

  • Page 223

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 215 10 scan to home scan to home lets users scan documents that are saved to a “home directory” on an external server. The home directory is distinct for each logged-in user. This is established either through ldap or by ...

  • Page 224

    Scan to home xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 216 additional requirements for scan to home with no ldap query • create a folder on your network where scans are to be filed. Share the folder and ensure users have read and write access. Enable and configur...

  • Page 225

    Scan to home xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 217 8. Check the [automatically create subdirectory] checkbox to have the output of scan jobs placed in separate subdirectories in the network home path. A. In the [subdirectory] field, enter the name of a su...

  • Page 226

    Scan to home xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 218.

  • Page 227

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 219 11 scan to mailbox the scan to mailbox feature is supported through the workflow scanning option. This feature provides the ability to scan to mailboxes in the device and then retrieve documents from the device using ...

  • Page 228

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 220 • on scan tab, view mailboxes by default - to view mailboxes as the default when entering the scan tab. 5. Click on the [apply] button. 6. Click on the [ok] button when you see the message “properties ...

  • Page 229

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 221 personalize settings or modify settings this option allows you to change the attributes settings for your folder. 1. Click on the [scan] tab. 2. In the scan to mailbox area, select either the [default ...

  • Page 230

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 222 2. Click on the [apply] button to return to the settings screen. Advanced settings the advanced settings feature allows the user to select the enhancement feature for the scanned document. 1. In the ad...

  • Page 231

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 223 b. For [original size], select one of the following options to specify the dimensions of the original scanned document: • auto-detect - the scan service will automatically detect the size of the input ...

  • Page 232

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 224 report options the report options area displays the reporting options. 1. In the report options area, click on the [edit] button. This will display the report options page. 2. In the report options are...

  • Page 233

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 225 2. In the compression capability area, check the checkboxes to select the required compression: a. Ccitt group 4 (g4 mmr) - this provides loss less compression, this format is widely supported, but som...

  • Page 234

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 226 2. Click on the [scan to mailbox] link. 3. Select [capacity] in the directory tree to display the capacity page. 4. In the capacity area, the following information displays: • capacity - the total amou...

  • Page 235

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 227 • daily - select this option to have cleanup occur daily. Type the hour and minute to indicate when the cleanup will begin. • hourly (top of hour) - select this option to trigger scheduled hourly maint...

  • Page 236

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 228 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on pag...

  • Page 237

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 229 6. Select the required file format. Pdf, pdf/a, xps, multi-page tiff, tiff, or jpeg are supported. 7. Touch [save]. 8. Place a document on the device and press the green start button. At your workstati...

  • Page 238

    Scan to mailbox xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 230

  • Page 239

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 231 12 e-mail the e-mail feature allows a user to scan paper documents into an electronic format and have those documents delivered to a set of e-mail recipients. E-mail addressing recipient addresses can be added by ente...

  • Page 240

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 232 the kit can be purchased from your xerox sales representative. Follow the instructions with the color scanning enablement kit to ensure the kit is installed before you continue with the e-mail instructions. • c...

  • Page 241

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 233 b. Enter the allowable number of fragments in the [number of fragments] field. The range is from 1 to 500; the default is 1. C. Enter allowable size to control the size of e-mail jobs sent to the smtp server in...

  • Page 242

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 234 • address book (ldap) search successful - users can edit the 'from' field when the ldap server finds the user's address. • address book (ldap) search failure - users can edit the 'from' field when the ldap serv...

  • Page 243

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 235 2. In the scan to e-mail area: a. For subject, enter details in the field to identify or describe the e-mail document to be sent. B. For 2-sided scanning, select the required document scanning option. C. For co...

  • Page 244

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 236 4. Click on the [ok] button when you see the message “properties have been successfully modified”. Filing options filing options allow you to specify the default e-mail file format. There are two options: • fil...

  • Page 245

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 237 configuring public and internal address books (ldap) a public address book is created from a list of names and addresses saved in a csv file (comma separated values) format. If a site does not have an ldap serv...

  • Page 246

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 238 • to use host names, dns must be configured on the device. To configure ldap server at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. Fo...

  • Page 247

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 239 h. The perform query on option will help control the returns by allowing the ldap query to be either on [mapped name field] or [surname and given name fields]. Netscape and lotus domino will typically require a...

  • Page 248

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 240 authorization access for 'from' address configuration refer to the e-mail settings screen within internet services. For instructions refer to the configure e-mail settings on page 233. Ldap server user groups c...

  • Page 249

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 241 2. Select the [device access] tab. A. For services pathway [access group] field, enter the name of a group, defined at the ldap server, that you want to provide with service access to the device. B. Repeat the ...

  • Page 250

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 242 note: many unix/linux ldap servers require this attribute to be set and is used frequently when login credentials to access ldap server is set to [authenticated user]. 3. In the email address book filter area: ...

  • Page 251

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 243 the internet services public address book screen allows you to upload a list of names and e-mail addresses which can be accessed via the public address book at the device. The public address book consists of a ...

  • Page 252

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 244 to download a sample address book you can download a sample address book which allows you to create a list of addresses and then import to the device. 1. From the address book tab, in the management area, click...

  • Page 253

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 245 • imported heading - you can use the drop-down menu to select the option no mappings available for e-mail address and internet fax address. When this is selected, nothing will show in the imported sample fields...

  • Page 254

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 246 the domain is defined to be the string in the e-mail address which follows the @ symbol. Exact matches are checked. Sub-strings are not checked. • up to 50 domains can be defined in the list of domains (allowed...

  • Page 255

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 247 c. Click on the [add] button to add the entered domain in the domains list. The new added domain will be highlighted in the domains list. A maximum of 50 domains can be added to the domain list. D. You can remo...

  • Page 256

    E-mail xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 248.

  • Page 257

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 249 13 internet fax internet fax allows you to send documents to one or more internet fax destinations, and receive an internet fax at the device without requiring a telephone connection. The internet fax service provides...

  • Page 258

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 250 • ensure the device is fully functioning on the network prior to enabling internet fax. • ensure tcp/ip and http are configured on the device as per enable tcp/ip and http at the device on page 11. This i...

  • Page 259

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 251 7. Touch [logout] to exit the tools pathway. Configure an smtp address at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For detai...

  • Page 260

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 252 i. For login credentials for the walkup user to send scanned e-mails, select how walkup users can be authenticated by the smtp server. Users can be prompted to log in or users can be authenticated using t...

  • Page 261

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 253 b. For delivery confirmation timeout, enter the maximum number of hours that the printer will attempt to confirm an internet fax job. The range is from 0 to 72 hours. If the printer cannot confirm the job...

  • Page 262

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 254 • quality/file size - allows you to select the level of compression to use for scanned images or document. Note: by increasing the compression, the files size will decrease depending on the image quality ...

  • Page 263

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 255 • searchable xps pdf & pdf/a defaults - allows you to select the searchable options and text compression setting (pdf & pdf/a only). 1. From the internet fax: default screen, in the internet fax image set...

  • Page 264

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 256 both address book types can be configured for use on the device at the same time. To configure ldap services, refer to ldap addressing - internal address book on page 237. To configure public address book...

  • Page 265

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 257 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on page 1...

  • Page 266

    Internet fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 258.

  • Page 267

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 259 14 embedded fax embedded fax allows users to send hard copy documents to another fax device (or multiple fax devices) via a telephone connection. The embedded fax option requires a fax card to be fitted to the device ...

  • Page 268

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 260 6. Switch the device on by pressing the button. Complete the fax setup screens 1. The fax setup screen should displays. If it does, touch [next] if it does not, see deferred fax settings on page 261. Note...

  • Page 269

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 261 deferred fax settings this procedure is only necessary if you have not yet configured the fax settings, or if you have already fitted the fax card and wish to change any settings for the fax option. At th...

  • Page 270

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 262 you have completed the embedded fax setup. Setting fax defaults setting feature defaults use this option to define the fax feature settings. Fax at the device: note: to configure this feature or these set...

  • Page 271

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 263 • photo & text - this method is best for documents that contain a mix of photographic images and text. 9. Touch the [resolution] drop-down menu and select one of the following resolution setting: • standa...

  • Page 272

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 264 4. Touch the [book faxing] icon. A. The book faxing screen displays. Select one of the following options: • off • both pages - this option will fax both right and left pages. • left page only - this optio...

  • Page 273

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 265 • send to a remote mailbox - this option allows you to send a fax transmission direct to a private mailbox on a remote machine. The number of the remote mailbox is required. • store to mailbox - this opti...

  • Page 274

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 266 select the fax country setting at the device: note: to configure this feature or these settings access the tools pathway as a system administrator. For details, refer to access tools pathway as a system a...

  • Page 275

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 267 3. Touch [incoming fax defaults] to display the incoming fax defaults screen. Auto answer delay this feature allows you to set an answer delay time before the fax systems answers the line. 1. From the inc...

  • Page 276

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 268 4. Touch [save] to return to the incoming default settings screen. Default output options this option allows you to select the finishing options which will be applied to the incoming fax documents. 1. Fro...

  • Page 277

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 269 automatic redial setup automatic radial setup allows you to specify the time interval before the devices redials after a failed transmission. It also allows you to specify the number of attempts the devic...

  • Page 278

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 270 2. The transmission header text screen displays. Touch the type-in region for transmission header text. Use the on-screen keyboard to type the text strings. Up to 30 characters can be entered. 3. Touch [s...

  • Page 279

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 271 file management - mailbox setup a fax received can be stored on the device or on a remote fax machine. A stored fax can be accessed by remote polling and then printed. There are 200 fax mailboxes availabl...

  • Page 280

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 272 at the device: note: to configure this feature or these settings access the tools pathway as a system administrator. For details, refer to access tools pathway as a system administrator on page 10. 1. Fro...

  • Page 281

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 273 at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system administrator on page 1...

  • Page 282

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 274 c. Enter the e-mail address the e-mail server will use to identify the sender of the forwarded e- mail in the [from address] field. This is a required field. D. Enter a descriptive details referred to as ...

  • Page 283

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 275 2. Click on the [embedded fax] link and select [fax forward] in the directory tree. The fax forward on receive page displays. 3. Click on the [customize] button: the custom attachment name screen displays...

  • Page 284

    Embedded fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 276.

  • Page 285

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 277 15 server fax server faxis a standard feature that can be enabled on your device. If enabled, it can be accessed by pressing the button then selecting the server fax icon. Server faxscans your documents and sends them...

  • Page 286

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 278 • install and configure the xerox certified fax server solution on your network. Refer to the manufacturer's documentation contained with the server fax solution for instructions to complete this task. • if...

  • Page 287

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 279 configure a fax repository using ftp server information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • ensure that file transfer protocol (...

  • Page 288

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 280 configure a fax repository using netware information checklist before starting the procedure, ensure the following items are available or tasks have been performed: • ensure the device is fully functioning ...

  • Page 289

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 281 • authenticated user and domain - select this method to be used in conjunction with the network accounting or another authentication method, such as secure access, to validate the user. • authenticated user...

  • Page 290

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 282 • authenticated user and domain - select this method to be used in conjunction with the network accounting or another authentication method, such as secure access, to validate the user. • authenticated user...

  • Page 291

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 283 e. Https only: check the [validate repository ssl certificate] checkbox to have the repository’s ssl certificate validated for the correct hostname and checked for signature of a trusted certificate authori...

  • Page 292

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 284 configure a fax repository using smtp information checklist before starting the procedure, ensure the following task has been performed: • obtain the domain name of your smtp mail server. At your workstatio...

  • Page 293

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 285 b. For confirmation sheet, select the type of information that you want to be included with the confirmation sheet from the drop-down menu: • errors only - this setting will produce a confirmation sheet onl...

  • Page 294

    Server fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 286 filing options filing options allow you to specify the delay start. When [specific time] is selected, this allows you to specify the time of day (each day) when the fax jobs will start. This feature is conv...

  • Page 295

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 287 16 lan fax lan (local area network) fax allows users to send documents to fax devices directly from their computers. When enabled, users select the fax option from their print driver. The lan fax option requires the e...

  • Page 296

    Lan fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 288 9. Click on [apply]. Configure the print driver - manually to configure the print driver without using bi-directional communication return to the configuration tab within the properties of the print driver. 1....

  • Page 297

    Lan fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 289 c. If you want to add more than one recipient, hold down the [ctrl] key on your keyboard and click on each name, and click on the add (green arrow) button. D. The names will appear in the [fax recipients] list...

  • Page 298

    Lan fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 290 additional fax options 1. On the fax screen, click on the [options] tab. 2. Select the required option from the [confirmation sheet] drop-down menu. 3. Select from the [send speed] drop-down menu, one of the f...

  • Page 299

    Lan fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 291 • always use current recipient list - if you want to always use the current recipient list. • always use current cover sheet notes - if you want to use the current cover sheet notes. 5. Click on the [ok] butto...

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    Lan fax xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 292.

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 293 17 reprint saved jobs reprint saved job is a feature that allows users to store documents into folders located on the device. Using the print driver settings or the internet services, the job type can be set to save j...

  • Page 302

    Reprint saved jobs xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 294 • delete all jobs - all saved jobs currently on the system are deleted. 5. Click on the [apply] button. Note: all saved jobs are stored as encrypted files if encryption of user data is enabled. Encr...

  • Page 303

    Reprint saved jobs xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 295 5. Touch [save] to return to the optional services screen. 6. Press the button. 7. Touch [logout] to exit the tools pathway. Back-up jobs the back-up jobs feature allows you to configure a server to...

  • Page 304

    Reprint saved jobs xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 296 4. In the settings area: a. Select ftp from the [protocol] drop-down menu. Note: only ftp is available for the protocol. B. Select the method by which the repository server is identified. Select eit...

  • Page 305

    Reprint saved jobs xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 297 modify or delete folder you can modify or delete existing folders that contain saved jobs using internet services. 1. At your workstation, open the web browser and enter the ip address of the device...

  • Page 306

    Reprint saved jobs xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 298 6. Select [ok] to save the print settings. 7. Select [ok] on the print dialogue window to send the job. The job is processed and sent to the device for saving or saving and printing, depending on th...

  • Page 307

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 299 18 custom services validation options the validation options feature is used with the workflow scanning validation server and the network authentication features. When a user enters their metadata information at the u...

  • Page 308

    Custom services xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 300

  • Page 309

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 301 19 extensible services setup xerox extensible interface platform (eip) is a software platform inside many xerox mfps that allows independent software vendors and developers to create personalized and customized docume...

  • Page 310

    Extensible services setup xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 302 3. In the setup (required) area, for custom service registration, click on the [configure] button to display the http: web services screen. A. In the remote system management area, check the ...

  • Page 311

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 303 20 wsd (web services for devices) wsd (web services for devices) provides a way for clients to discover the device and the services the device offers. It is based on devices profile for web services (dpws). When a dev...

  • Page 312

    Wsd (web services for devices) xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 304.

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 305 21 xerox standard accounting when enabled, xsa (xerox standard accounting) tracks the numbers of copy, print, fax, and network scan jobs (when these features are enabled on the device), for each user. Usage limits can...

  • Page 314

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 306 enable xerox standard accounting at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access inter...

  • Page 315

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 307 8. In the access rights area, select the necessary account group you want the new user to be a part of by clicking the [edit] button. A. Check the [access] checkbox. B. Click on [save]. To cr...

  • Page 316

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 308 f. In the user access area, check the checkboxes for the users to have access to. G. Click on the [save changes] button. The user appears as a member of the group and general accounts. H. Cli...

  • Page 317

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 309 5. To add a user to this account group, click on the [manage] link for the account group. A. In the [account] area, make any relevant changes. B. In the [user access] area, check the checkbox...

  • Page 318

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 310 6. To delete all user, group and general accounts, in the reset to default area: a. Click on the [reset to default] button, b. When the message “all users, accounts and usage data will be los...

  • Page 319

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 311 check that the device you want to clone settings to supports xsa at your workstation: note: to configure this feature or these settings access the properties tab as a system administrator. Fo...

  • Page 320

    Xerox standard accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 312.

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    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 313 22 network accounting network accounting provides the ability to manage usage of the device with detailed cost analysis capabilities. Print, scan, fax, and copy jobs are tracked at the device and stored in a job log. ...

  • Page 322

    Network accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 314 enable and configure network accounting the network accounting option is an optional feature for the machine. When you purchase the kit, you will receive the network accounting kit instructions cont...

  • Page 323

    Network accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 315 8. Go to the network accounting server to activate the device open the network accounting application and configure it so that the ip address (or fully qualified domain name) of device is entered as...

  • Page 324

    Network accounting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 316 • default account id c. Click on [ok]. D. Click on [ok] to exit. Enable network accounting in mac print driver mac os x 1. Open a document to print and select [file] and then [print]. 2. Select the ...

  • Page 325

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 317 23 xerox secure access administrators can configure the device so that users must be authenticated and authorized before they can access specific services or areas. Xerox secure access provides a means of authenticati...

  • Page 326

    Xerox secure access xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 318 access authentication configuration note: to configure this feature or these settings access the properties tab as a system administrator. For details, refer to access internet services as system a...

  • Page 327

    Xerox secure access xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 319 to configure xerox secure access on the device note: before you complete these steps ensure that the xerox secure access authentication server has been configured to point to the device. 1. From th...

  • Page 328

    Xerox secure access xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 320 kerberos, nds, smb, and ldap/ldaps are contained in the network authentication section of this guide. The path to the authentication server configuration screen is: note: to configure this feature ...

  • Page 329

    Xerox secure access xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 321 10. Select [logout] in the upper right corner of your screen if you are still logged in as administrator, and click on the [logout] button. Use secure access at the device: 1. Touch/press an area o...

  • Page 330

    Xerox secure access xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 322.

  • Page 331

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 323 24 software upgrade the software upgrade feature allows the customer to upgrade the device software as requested by a xerox customer support center representative, without needing a customer service representative to ...

  • Page 332

    Software upgrade xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 324 to upgrade using the internet services note: this procedure will delete any current jobs in the device print queue and prevent further jobs from printing until the upgrade has completed. If you wish t...

  • Page 333

    Software upgrade xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 325 b. Click on the [.Dlm] file obtained earlier. C. Click onthe [open] button. D. Click onthe [install software] button to proceed with the upgrade. • if prompted, enter the administrator user id and pas...

  • Page 334

    Software upgrade xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 326 6. In the auto upgrade area: a. Check the [enabled] checkbox to enable the schedule upgrade feature. B. For refresh start time, select either [hourly] or [daily]. C. If [daily] has been selected, ente...

  • Page 335

    Software upgrade xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 327 system software version to determine which model of machine you have, check the system software version. At the device: 1. Press the button. 2. Touch [machine information] tab. 3. In the general infor...

  • Page 336

    Software upgrade xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 328 at the workstation note: it is recommended that you save any open data before running the software upgrade tool. 1. From start select [programs], followed by xerox [machine model] utilities. 2. Select...

  • Page 337

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 329 25 usb printer port the optional usb printer port provides a usb connection on the device for walk-up printing. The usb printer port can be used for printing directly from a workstation or laptop connected with a usb....

  • Page 338

    Usb printer port xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 330 the configuration report will print. On the report, check under usb printer port settings heading to verify that usb port enabled is enabled. 8. Connect your workstation or laptop to the device with a...

  • Page 339

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 331 26 troubleshooting troubleshooting: workflow scanning if you are experiencing problems with workflow scanning, first verify that the device is connected on the network and functioning as a printer by performing the fo...

  • Page 340

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 332 try to scan a document. Does the scan confirmation report print? If the scan confirmation report does not print, perform the following steps at your workstation and accessing the internet services. Not...

  • Page 341

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 333 scanning using smb (server message block) test the configuration of the scan filing location by attempting to connect to the shared folder (the scan filing location) from another pc, with the user acco...

  • Page 342

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 334 at the device: 1. Press the button. 2. Touch the [machine information] tab. 3. Touch [print reports]. 4. Touch [print report]. 5. Touch [close]. The configuration report will print. On the report, chec...

  • Page 343

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 335 troubleshooting: internet fax if you are experiencing problems with sending an internet fax, first verify that the device is connected on the network and functioning as a printer by performing the foll...

  • Page 344

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 336 from a desktop e-mail client, send a test e-mail to the new e-mail account created on the smtp server for the device. Log in to the mail server with the new account name and password to verify that the...

  • Page 345

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 337 working correctly. By successfully sending e-mail to a mail server not subject to authentication, the possibility of a malfunctioning client can be eliminated. If the fault requires further investigati...

  • Page 346

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 338 the configuration report will print. On the report, view the server fax setup details. Verify that the protocol is correct and that the server name and path to the fax repository settings are properly ...

  • Page 347

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 339 ensure embedded fax is installed correctly at the device: note: to configure this feature or these settings access the tools pathway as a system administrator. For details, refer to access tools pathwa...

  • Page 348

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 340 verify that network accounting is installed and enabled before proceeding to print a configuration report at the device: 1. Press the button. 2. Touch the [machine information] tab. 3. Touch [print rep...

  • Page 349

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 341 power on/off button the power on/off button is located on the right front of the device. Press the button to the on (i) position to power on the device. If the device does not show signs of powering on...

  • Page 350

    Troubleshooting xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 342.

  • Page 351

    Xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 343 index numerics 802.1x, 179 a access tools pathway as a system administrator, 10 actions, 174 address book, 53 administrator tools password, 21 alert notification e-mail alerts, 35 local ui alerts, 36 alert notificatio...

  • Page 352

    Index xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 344 display settings, 211 dns/ddns configuration, 60, 82 dynamic addressing configure, 82 dns/ddns configuration, 60, 82 dynamic dns registration, 60, 82 dynamic dns registration, 60, 82 dynamic ip address windows e...

  • Page 353

    Index xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 345 internet receive settings, 255 internet services, 13, 45 access internet services, 46 alerts, 47 rebooting the machine, 47 support, 55 ip address how to verify, 13 ip filtering, 164 ip sec, 171 ipv4, 84 ipv6, 85...

  • Page 354

    Index xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 346 protocol groups, 173 proxy server, 111 public address book, 242 add new names, 243 create a public address book, 244 delete a name, 243 delete all names, 245 download a sample address book, 244 edit a name, 243 ...

  • Page 355

    Index xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 347 system administrator changing password, 16 internet services access, 16 system configuration, 13 system software version, 324 system timeout, 181 t tcp/ip and http, 11, 110 troubleshooting, 331 e-mail, 333 embed...

  • Page 356

    Index xerox workcentre 5735/5740/5745/5755/5765/5775/5790 system administrator guide 348.