1. DL manuals
  2. Xerox
  3. Printer
  4. WorkCentre 7220
  5. System Administrator Manual

Xerox WorkCentre 7220 System Administrator Manual

Manual is about: Color Multifunction Printer

Summary of WorkCentre 7220

  • Page 1

    Xerox ® workcentre ® 7800 series system administrator guide guide de l’administrateur système español guía del administrador del sistema português guia de administração do sistema xerox workcentre 7800 series multifunction printer imprimante multifonction.

  • Page 2

    © 2013 xerox corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the united states. Contents of this publication may not be reproduced in any form without permission of xerox corporation. Copyright protection claimed includes all forms of matters of copyrightabl...

  • Page 3

    Workcentre 7800 series multifunction printer 3 system administrator guide contents 1 introduction 11 overview ........................................................................................................................................................................... 12 configuration s...

  • Page 4

    Contents 4 workcentre 7800 series multifunction printer system administrator guide configuring ip settings in centreware internet services ..................................................................... 34 ftp/sftp filing ...........................................................................

  • Page 5

    Contents workcentre 7800 series multifunction printer 5 system administrator guide enabling wsd ......................................................................................................................................................... 60 netware ..........................................

  • Page 6

    Contents 6 workcentre 7800 series multifunction printer system administrator guide ipsec ................................................................................................................................................................................... 97 enabling ipsec ................

  • Page 7

    Contents workcentre 7800 series multifunction printer 7 system administrator guide create and manage saved jobs folders .................................................................................................... 124 saving and printing jobs .....................................................

  • Page 8

    Contents 8 workcentre 7800 series multifunction printer system administrator guide enabling or disabling scan to mailbox ....................................................................................................... 150 setting scan policies ....................................................

  • Page 9

    Contents workcentre 7800 series multifunction printer 9 system administrator guide lan fax .......................................................................................................................................................................... 197 9 accounting 199 xerox standard ac...

  • Page 10

    Contents 10 workcentre 7800 series multifunction printer system administrator guide installing a clone file ........................................................................................................................................ 226 address books ........................................

  • Page 11

    Workcentre 7800 series multifunction printer 11 system administrator guide this chapter includes: • overview .............................................................................................................................................................................. 12 • more inform...

  • Page 12

    Introduction 12 workcentre 7800 series multifunction printer system administrator guide overview this guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide to h...

  • Page 13

    Introduction workcentre 7800 series multifunction printer 13 system administrator guide more information you can obtain more information about your printer from these sources: resource location installation guide packaged with the printer. Other documentation for your printer www.Xerox.Com/office/wc...

  • Page 15

    Workcentre 7800 series multifunction printer 15 system administrator guide this chapter includes: • physically connecting the printer .............................................................................................................................. 16 • assigning a network address .........

  • Page 16

    Initial setup 16 workcentre 7800 series multifunction printer system administrator guide physically connecting the printer 1. Connect the power cord to the printer, and plug it into an electrical outlet. 2. Connect one end of a category 5 or better ethernet cable to the ethernet port on the back of ...

  • Page 17

    Initial setup workcentre 7800 series multifunction printer 17 system administrator guide assigning a network address the printer automatically acquires a network address from a dhcp server by default. To assign a static ip address, configure dns server settings, or configure other tcp/ip settings, s...

  • Page 18

    Initial setup 18 workcentre 7800 series multifunction printer system administrator guide connecting the printer to a wireless network if the printer is connected to your wired network, you can configure wireless settings in centreware internet services. You can also connect directly to a wireless ne...

  • Page 19

    Initial setup workcentre 7800 series multifunction printer 19 system administrator guide accessing administration and configuration settings you can access the administration and configuration settings from the tools tab on the control panel or from the properties tab in centreware internet services...

  • Page 20

    Initial setup 20 workcentre 7800 series multifunction printer system administrator guide initial setup at the control panel installation wizard the installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer...

  • Page 21

    Initial setup workcentre 7800 series multifunction printer 21 system administrator guide installing optional software features when you purchase an optional software feature, enable it by providing a feature installation key. Some features come with an activation code that you use to get a feature i...

  • Page 22

    Initial setup 22 workcentre 7800 series multifunction printer system administrator guide initial setup in centreware internet services printing the configuration report the configuration report lists all current settings of the printer. A configuration report prints at startup by default. 1. In cent...

  • Page 23

    Initial setup workcentre 7800 series multifunction printer 23 system administrator guide using the configuration overview page the configuration overview page contains links to the commonly-accessed pages on the properties tab. Use the configuration overview page to help you install your printer suc...

  • Page 24

    Initial setup 24 workcentre 7800 series multifunction printer system administrator guide installing optional software features when you purchase an optional software feature, enable it by providing a feature installation key. Some features come with an activation code that you use to get a feature i...

  • Page 25

    Initial setup workcentre 7800 series multifunction printer 25 system administrator guide physical connection settings you can specify ethernet and usb settings, such as ethernet rated speed, usb connection mode, and print timeout for usb printing. Setting ethernet options the ethernet interface on t...

  • Page 26

    Initial setup 26 workcentre 7800 series multifunction printer system administrator guide changing the system administrator password xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The defa...

  • Page 27

    Initial setup workcentre 7800 series multifunction printer 27 system administrator guide setting the date and time setting the date and time in centreware internet services 1. In centreware internet services, click properties > general setup. 2. Click date and time. 3. Under date and time setup, sel...

  • Page 29

    Workcentre 7800 series multifunction printer 29 system administrator guide this chapter includes: • connecting to a wireless network ............................................................................................................................ 30 • connecting directly to a wireless net...

  • Page 30

    Network connectivity 30 workcentre 7800 series multifunction printer system administrator guide connecting to a wireless network if the printer is connected to your wired network, you can configure wireless settings in centreware internet services. Note: you cannot connect to a wired network and a w...

  • Page 31

    Network connectivity workcentre 7800 series multifunction printer 31 system administrator guide to verify the wireless status and see the wireless ip address, print a configuration report. For details, see configuration report on page 22. See the connectivity physical connections, and connectivity p...

  • Page 32

    Network connectivity 32 workcentre 7800 series multifunction printer system administrator guide connecting directly to a wireless network before you begin, purchase and install the xerox ® wireless network interface. 1. Ensure that the printer is not connected to a wired ethernet network. 2. Restart...

  • Page 33

    Network connectivity workcentre 7800 series multifunction printer 33 system administrator guide ip internet protocol (ip) is a protocol within the internet protocol suite that manages the transmission of messages from computer to computer. Enabling tcp/ip 1. At the printer control panel, press the m...

  • Page 34

    Network connectivity 34 workcentre 7800 series multifunction printer system administrator guide configuring dns settings at the control panel domain name system (dns) is a system that maps host names to ip addresses. 1. At the printer control panel, press the machine status button, then touch the to...

  • Page 35

    Network connectivity workcentre 7800 series multifunction printer 35 system administrator guide 5. Under ip address resolution, select an option: − static disables dynamic addressing and allows you to type a static ip address. Type a machine ip address, subnet mask, and gateway address. − dhcp allow...

  • Page 36

    Network connectivity 36 workcentre 7800 series multifunction printer system administrator guide configuring dns domain name system (dns) is a system that maps host names to ip addresses. 1. In centreware internet services, click properties > connectivity > setup. 2. Under network, next to a connecti...

  • Page 37

    Network connectivity workcentre 7800 series multifunction printer 37 system administrator guide ftp/sftp filing file transport protocol (ftp) is a standard network protocol used to pass and manipulate files over a tcp/ip network. Several services running on your printer, including network scanning, ...

  • Page 38

    Network connectivity 38 workcentre 7800 series multifunction printer system administrator guide ipp internet printing protocol (ipp) is a standard network protocol that allows you to print and manage jobs remotely. 1. In centreware internet services, click properties > connectivity > setup. 2. Under...

  • Page 39

    Network connectivity workcentre 7800 series multifunction printer 39 system administrator guide slp printers use service location protocol (slp) to announce and look up services on a local network without prior configuration. When slp is enabled, the printer becomes a service agent (sa) and announce...

  • Page 40

    Network connectivity 40 workcentre 7800 series multifunction printer system administrator guide snmp simple network management protocol (snmp) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the snmp configuration pages in centreware int...

  • Page 41

    Network connectivity workcentre 7800 series multifunction printer 41 system administrator guide 6. Under trap community name, type a name. Note: use the default trap community name to specify the default community name for all traps the printer generates. Individual trap community names specified fo...

  • Page 42

    Network connectivity 42 workcentre 7800 series multifunction printer system administrator guide configuring snmp advanced settings you can add, edit, or delete ip and ipx addresses for network management workstations that receive traps from the printer. Configuring snmp advanced settings 1. In centr...

  • Page 43

    Network connectivity workcentre 7800 series multifunction printer 43 system administrator guide lpr/lpd the line printer daemon (lpd) and line printer remote (lpr) protocols provide printer spooling and network print server functionality for unix-based systems, such as hp-ux, linux, and macintosh. 1...

  • Page 44

    Network connectivity 44 workcentre 7800 series multifunction printer system administrator guide ssdp simple service discovery protocol (ssdp) provides processes to allow network clients with little or no static configuration to discover network services. Ssdp provides multicast discovery, server-bas...

  • Page 45

    Network connectivity workcentre 7800 series multifunction printer 45 system administrator guide microsoft networking when running wins, the printer registers its ip address and netbios host name with a wins server. Wins allows the printer to communicate using host name only. Using microsoft networki...

  • Page 46

    Network connectivity 46 workcentre 7800 series multifunction printer system administrator guide raw tcp/ip printing raw tcp/ip is used to open a tcp socket-level connection over port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing a...

  • Page 47

    Network connectivity workcentre 7800 series multifunction printer 47 system administrator guide 5. Under banner page printing: − to restrict banner pages to print for specific jobs only, select the job types from the banner page enabled drop-down menu. Options are first job only, no jobs, or all job...

  • Page 48

    Network connectivity 48 workcentre 7800 series multifunction printer system administrator guide smb filing you can specify kerberos authentication options for features that file images to an smb-shared network location. Configuring kerberos authentication options for smb 1. In centreware internet se...

  • Page 49

    Network connectivity workcentre 7800 series multifunction printer 49 system administrator guide smtp server simple mail transfer protocol (smtp) is an internet standard used to transmit email across ip networks. Your printer uses smtp to transmit scanned images, internet fax jobs, and alerts through...

  • Page 50

    Network connectivity 50 workcentre 7800 series multifunction printer system administrator guide configuring smtp connection encryption settings 1. On the smtp (email) page, click the connection encryption tab. 2. To encrypt smtp communication, under encryption mechanism used by the multifunction dev...

  • Page 51

    Network connectivity workcentre 7800 series multifunction printer 51 system administrator guide ldap this section includes: • adding ldap server information............................................................................................................................... 51 • adding or e...

  • Page 52

    Network connectivity 52 workcentre 7800 series multifunction printer system administrator guide adding or editing ldap servers in centreware internet services 1. In centreware internet services, click properties > connectivity > setup. 2. Under protocol, next to ldap, click edit. 3. To configure an ...

  • Page 53

    Network connectivity workcentre 7800 series multifunction printer 53 system administrator guide 6. If your primary ldap server is connected to additional servers, to include those ldap servers in your searches, select ldap referrals. 7. Under perform query on, select an option. − surname and given n...

  • Page 54

    Network connectivity 54 workcentre 7800 series multifunction printer system administrator guide ldap custom filters you can edit custom filters so that text strings typed at the control panel are changed to match the format that the ldap server requires. There are three types of filters that you can...

  • Page 55

    Network connectivity workcentre 7800 series multifunction printer 55 system administrator guide http hypertext transfer protocol (http) is a request-response standard protocol between clients and servers. Clients that make http requests are called user agents (uas). Servers that respond to these req...

  • Page 56

    Network connectivity 56 workcentre 7800 series multifunction printer system administrator guide http web services you can enable or disable web services on the web services page. This page provides a list of all available web services on your printer, and displays the configuration status of each se...

  • Page 57

    Network connectivity workcentre 7800 series multifunction printer 57 system administrator guide pop3 post office protocol, version 3 (pop3) is a protocol that allows email clients to retrieve email from remote servers over tcp/ip on network port 110. This printer uses pop3 for the internet fax and e...

  • Page 58

    Network connectivity 58 workcentre 7800 series multifunction printer system administrator guide proxy server a proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering ru...

  • Page 59

    Network connectivity workcentre 7800 series multifunction printer 59 system administrator guide ntp the network time protocol (ntp) synchronizes the internal clocks of computers over a network connection at system startup and every subsequent 24-hour period thereafter. If your printer uses dhcp and ...

  • Page 60

    Network connectivity 60 workcentre 7800 series multifunction printer system administrator guide wsd web services for devices (wsd) is technology from microsoft that provides a standard method for discovering and using network connected devices. It is supported in windows vista, windows server 2008, ...

  • Page 61

    Network connectivity workcentre 7800 series multifunction printer 61 system administrator guide netware netware is a network operating system developed by novell to run various services using cooperative multitasking. Before you begin: • ensure an existing operational netware network is available. •...

  • Page 62

    Network connectivity 62 workcentre 7800 series multifunction printer system administrator guide bindery settings bindery services are a stand-alone database system that contains user information and security data. Netware can use bindery services for authentication. If you are using bindery mode, un...

  • Page 63

    Network connectivity workcentre 7800 series multifunction printer 63 system administrator guide appletalk appletalk is a proprietary suite of protocols developed for networking computers by apple, inc. An appletalk zone is a group of nodes or networks organized by departments or physical locations. ...

  • Page 65

    Workcentre 7800 series multifunction printer 65 system administrator guide this chapter includes: • setting access rights ...................................................................................................................................................... 66 • configuring authentica...

  • Page 66

    Security 66 workcentre 7800 series multifunction printer system administrator guide setting access rights you can control access to services and features by setting up authentication and authorization. Personalization allows the printer to retrieve user information to customize features. Authenticat...

  • Page 67

    Security workcentre 7800 series multifunction printer 67 system administrator guide authorization authorization is the function of specifying the features that users are allowed to access, and the process of approving or disapproving access. You can configure the printer to allow users to access the...

  • Page 68

    Security 68 workcentre 7800 series multifunction printer system administrator guide configuring authentication settings configuring local authentication settings when you configure local authentication, users prove their identity by typing a user name and password at the control panel or in centrewa...

  • Page 69

    Security workcentre 7800 series multifunction printer 69 system administrator guide 6. To add the user to a role, select the check box next to the role: − accounting administrator allows the user to access accounting settings and other services and settings that are locked. − the system administrato...

  • Page 70

    Security 70 workcentre 7800 series multifunction printer system administrator guide 6. Type the appropriately formatted address and port numbers for both the primary and backup addresses. Note: a backup address is optional. 7. If you want to use an ldap server for network authorization or personaliz...

  • Page 71

    Security workcentre 7800 series multifunction printer 71 system administrator guide configuring authentication server settings for ldap the printer uses the primary ldap server for authentication, authorization, and personalization. The primary ldap server is the server that appears at the top of th...

  • Page 72

    Security 72 workcentre 7800 series multifunction printer system administrator guide configuring xerox secure access 1. On the login methods page, next to xerox ® secure access setup, click edit. 2. Configure the remote server. For details, see the instructions provided with your server hardware. Onc...

  • Page 73

    Security workcentre 7800 series multifunction printer 73 system administrator guide configuring convenience authentication settings when convenience authentication is enabled, users swipe a pre-programmed identification card through a proximity card reader at the control panel. To use this method, p...

  • Page 74

    Security 74 workcentre 7800 series multifunction printer system administrator guide configuring smart card authentication settings when smart card authentication is configured, users swipe a pre-programmed identification card at the control panel. Purchase and install a smart card reading system bef...

  • Page 75

    Security workcentre 7800 series multifunction printer 75 system administrator guide configuring ocsp validation server settings if you have an ocsp server, or an ocsp certificate validation service, you can configure the printer to validate certificates installed on the domain controller. Before you...

  • Page 76

    Security 76 workcentre 7800 series multifunction printer system administrator guide displaying your company logo on the blocking screen you can customize the blocking screen to display your company logo. The blocking screen appears on the printer touch screen when card reader authentication or an au...

  • Page 77

    Security workcentre 7800 series multifunction printer 77 system administrator guide configuring authorization settings setting the authorization method 1. In centreware internet services, click properties > login/permissions/accounting. 2. Click user permissions. 3. In the upper right-hand corner, c...

  • Page 78

    Security 78 workcentre 7800 series multifunction printer system administrator guide configuring network authorization server settings 1. On the user permissions page, under action, next to ldap server or smb server, click edit. 2. If you are using an ldap server for authorization, configure ldap ser...

  • Page 79

    Security workcentre 7800 series multifunction printer 79 system administrator guide services and tools permissions are rules that allow you to control access to features or configuration settings for a group of users. Configure services and tools permissions to: • restrict access to specific service...

  • Page 80

    Security 80 workcentre 7800 series multifunction printer system administrator guide setting 1-sided print permissions 1. On the 1-sided printing page, under role state, select not allowed to require users to print 2-sided. 2. Click save. Setting job type print permissions 1. On the job types page, u...

  • Page 81

    Security workcentre 7800 series multifunction printer 81 system administrator guide 4. To delete a custom application id, under actions, click delete. 5. To delete or disassociate a custom application id from an application group name, under actions, click manage next to an application group name. A...

  • Page 82

    Security 82 workcentre 7800 series multifunction printer system administrator guide assigning users to a role for local authorization once you configure local authorization, add user information to the user database, and create a role, you can assign users to the role. 1. In centreware internet serv...

  • Page 83

    Security workcentre 7800 series multifunction printer 83 system administrator guide editing a logged-in user role 1. In centreware internet services, click properties > login/permissions/accounting. 2. Click user permissions. 3. Under action, next to user permission roles, click edit. 4. Click the l...

  • Page 84

    Security 84 workcentre 7800 series multifunction printer system administrator guide troubleshooting conflicting permissions 1. In centreware internet services, click properties > login/permissions/accounting. 2. Click user permissions. 3. Under action, next to user permission roles, click edit. 4. C...

  • Page 85

    Security workcentre 7800 series multifunction printer 85 system administrator guide secure http (ssl) you can establish an http secure(https) connection to the printer by encrypting data sent over http using ssl. Features that require https use it automatically. You can also use ssl encryption for p...

  • Page 86

    Security 86 workcentre 7800 series multifunction printer system administrator guide fips 140-2 if fips 140-2 encryption is required, all computers, servers, browser software, security certificates, and applications must comply with the standard or operate in fips-compliant mode. Transmitted and stor...

  • Page 87

    Security workcentre 7800 series multifunction printer 87 system administrator guide enabling fips 140 mode and checking for compliance 1. In centreware internet services, click properties > security > encryption. 2. Click fips 140-2. 3. Click enable. 4. Click run configuration check and apply. A pas...

  • Page 88

    Security 88 workcentre 7800 series multifunction printer system administrator guide stored data encryption you can encrypt user data on the printer hard drive to prevent unauthorized access to data stored on the drive. Enabling encryption of stored data 1. In centreware internet services, click prop...

  • Page 89

    Security workcentre 7800 series multifunction printer 89 system administrator guide ip filtering you can prevent unauthorized network access by creating an ip filter to block or allow data sent from particular ip addresses. Creating or editing an ip filter rule 1. In centreware internet services, cl...

  • Page 90

    Security 90 workcentre 7800 series multifunction printer system administrator guide arranging the execution order of ip filter rules 1. In centreware internet services, click properties > security. 2. Click ip filtering. 3. Click an ip filter rule. 4. Next to move up/down, click the appropriate arro...

  • Page 91

    Security workcentre 7800 series multifunction printer 91 system administrator guide audit log the audit log feature records events that occur on the printer. You can then download the log as a tab-delimited text file to review for potential problems or security issues. Enabling audit log 1. In centr...

  • Page 92

    Security 92 workcentre 7800 series multifunction printer system administrator guide interpreting the audit log the audit log is formatted into ten columns: • index: column 1 lists a unique value that identifies the event. • date: column 2 lists the date that the event happened in mm/dd/yy format. • ...

  • Page 93

    Security workcentre 7800 series multifunction printer 93 system administrator guide installation policies for additional security, you can restrict installation or upgrades. Note: to enable software upgrades and installation of files, log in as a system administrator. To manage installation policies...

  • Page 94

    Security 94 workcentre 7800 series multifunction printer system administrator guide mcafee embedded control mcafee embedded control consists of two security features: • enhanced security maintains the integrity of printer software by monitoring system files and alerting you if an unauthorized change...

  • Page 95

    Security workcentre 7800 series multifunction printer 95 system administrator guide setting the security level unless you have acquired mcafee integrity control, xerox recommends that you keep the security level set to the default setting, enhanced security. Mcafee embedded control has three securit...

  • Page 96

    Security 96 workcentre 7800 series multifunction printer system administrator guide setting the alert options you can configure the printer to alert you when a security event occurs. To set the alert options: 1. In centreware internet services, click properties > security. 2. Click mcafee embedded c...

  • Page 97

    Security workcentre 7800 series multifunction printer 97 system administrator guide ipsec internet protocol security (ipsec) is a group of protocols used to secure internet protocol (ip) communications by authenticating and encrypting each ip data packet. It allows you to control ip communication by...

  • Page 98

    Security 98 workcentre 7800 series multifunction printer system administrator guide managing protocol groups protocol groups are logical groupings of selected protocols based on service type, service name, port number, and device type. Create a protocol group to apply specific security policies for ...

  • Page 99

    Security workcentre 7800 series multifunction printer 99 system administrator guide 4. In the security parameter index: in field, type a 32-bit number larger than 256 that identifies the inbound security association (sa). 5. In the security parameter index: out field, type a 32-bit number larger tha...

  • Page 100

    Security 100 workcentre 7800 series multifunction printer system administrator guide 8. Under hash, select from the following: − sha1 − none 9. If you selected esp or both for the ipsec security type, select one or more of the following encryption types: note: if the ipsec security type is set to ah...

  • Page 101

    Security workcentre 7800 series multifunction printer 101 system administrator guide managing security policies ipsec security policies are sets of conditions, configuration options, and security settings that enable two systems to agree on how to secure traffic between them. You can have multiple p...

  • Page 102

    Security 102 workcentre 7800 series multifunction printer system administrator guide security certificates a digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and veri...

  • Page 103

    Security workcentre 7800 series multifunction printer 103 system administrator guide for features that use these protocols, perform the tasks listed under one of the following options: to install certificates, option 1: • install a device certificate on the printer. • install a copy of the ca certif...

  • Page 104

    Security 104 workcentre 7800 series multifunction printer system administrator guide creating a certificate signing request if you do not install a xerox device certificate, you can install a ca-signed device certificate. Create a certificate signing request (csr), and send it to a ca or a local ser...

  • Page 105

    Security workcentre 7800 series multifunction printer 105 system administrator guide installing root certificates install the certificates of the root certificate authority and any intermediate certificate authorities for your company. Install the self-signed certificates from any other devices in y...

  • Page 106

    Security 106 workcentre 7800 series multifunction printer system administrator guide specifying the minimum certificate key length you can specify the minimum encryption key length required for certificates. If a user attempts to upload a certificate that contains a key that does not meet this requi...

  • Page 107

    Security workcentre 7800 series multifunction printer 107 system administrator guide 802.1x 802.1x is an institute for electrical and electronics engineers (ieee) standard that defines a method for port-based network access control or authentication. In an 802.1x secured network, the printer must be...

  • Page 108

    Security 108 workcentre 7800 series multifunction printer system administrator guide 8. If you selected eap-tls as the authentication method, you can allow the printer to encrypt 802.1x communication. Under device certificate (tls) - authentication certificate, select the certificate that you want t...

  • Page 109

    Security workcentre 7800 series multifunction printer 109 system administrator guide system timeout you can specify how long the printer waits to log out an inactive user. Setting system timeout values 1. In centreware internet services, click properties > security. 2. Click system timeout. 3. Under...

  • Page 110

    Security 110 workcentre 7800 series multifunction printer system administrator guide overwriting image data image data is any in-process or temporary user data on the hard drive, such as current jobs, queued jobs, temporary files, saved jobs, and saved folders. To ensure that image data on the print...

  • Page 111

    Security workcentre 7800 series multifunction printer 111 system administrator guide 6. To start a standard disk overwrite: a. Click start disk overwrite now. B. Click ok to acknowledge the warning message. Note: standard image overwrite takes approximately 20 minutes to complete. 7. To start a full...

  • Page 112

    Security 112 workcentre 7800 series multifunction printer system administrator guide 9. To print a confirmation report after the printer overwrites data, under confirmation report for schedule overwrites, select on. To print a report only if an error occurs, select errors only. 10. Under overwrite m...

  • Page 113

    Security workcentre 7800 series multifunction printer 113 system administrator guide postscript passwords the postscript language includes commands that allow postscript print jobs to change the printer configuration. By default, postscript jobs can use these commands, and a password is not required...

  • Page 114

    Security 114 workcentre 7800 series multifunction printer system administrator guide usb port security you can prevent unauthorized access to the printer through usb ports by disabling the ports. Enabling or disabling usb ports 1. In centreware internet services, click properties > security. 2. Clic...

  • Page 115

    Security workcentre 7800 series multifunction printer 115 system administrator guide displaying or hiding network settings you can show or hide the ipv4 address or host name of the printer on the control panel touch screen. 1. In centreware internet services, click properties > security. 2. Click di...

  • Page 116

    Security 116 workcentre 7800 series multifunction printer system administrator guide hiding user names on the control panel you can hide the user name of a logged-in user from displaying on the control panel. 1. In centreware internet services, click properties > security. 2. Click hide user name. 3...

  • Page 117

    Security workcentre 7800 series multifunction printer 117 system administrator guide verifying the software you can test the printer software to confirm that it is operating correctly. The test checks software files to confirm that they are not corrupt. If the printer software appears to be function...

  • Page 118

    Security 118 workcentre 7800 series multifunction printer system administrator guide restricting print file software updates you can restrict users from installing optional software features by sending a print file. This option restricts users from updating the software. 1. In centreware internet se...

  • Page 119

    Security workcentre 7800 series multifunction printer 119 system administrator guide specifying email and internet fax recipient restrictions 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch security settings > valid recipients. 3. To allow users t...

  • Page 120

    Security 120 workcentre 7800 series multifunction printer system administrator guide disabling the system administrator password reset 1. In centreware internet services, click properties > security. 2. Under password policies, click admin password. 3. Click the reset policy tab. 4. Under password r...

  • Page 121

    Workcentre 7800 series multifunction printer 121 system administrator guide this chapter includes: • paper management ...................................................................................................................................................... 122 • saving and reprinting job...

  • Page 122

    Printing 122 workcentre 7800 series multifunction printer system administrator guide paper management setting default paper type and color you can specify the default settings for paper type and color. Note: after you set the initial default settings, changes made on this tab do not affect the paper...

  • Page 123

    Printing workcentre 7800 series multifunction printer 123 system administrator guide 6. To have the print driver select the tray, set the tray used as the paper source to auto selection enabled. 7. Click save. Selecting tray 1 settings you can dedicate tray 1 to print only envelopes, print any accep...

  • Page 124

    Printing 124 workcentre 7800 series multifunction printer system administrator guide saving and reprinting jobs the reprint saved jobs feature allows you to save your print job on the printer so that you can print it at any time. Enabling the reprint saved jobs feature 1. In centreware internet serv...

  • Page 125

    Printing workcentre 7800 series multifunction printer 125 system administrator guide deleting a folder 1. Click manage folders. The list of existing folders appears. 2. Select the folder you want to delete. The delete folder button activates. 3. Click delete folder. A warning message appears informi...

  • Page 126

    Printing 126 workcentre 7800 series multifunction printer system administrator guide restoring saved jobs from an ftp repository 1. In centreware internet services, click properties > services > print from. 2. Click reprint saved jobs > restore jobs. 3. Under settings, select ftp as the protocol. 4....

  • Page 127

    Printing workcentre 7800 series multifunction printer 127 system administrator guide printing jobs from centreware internet services you can print .Pdf, .Ps, .Pcl, and .Xps files from centreware internet services. 1. In centreware internet services, click print. The job submission page appears. 2. T...

  • Page 128

    Printing 128 workcentre 7800 series multifunction printer system administrator guide configuring general print settings 1. In centreware internet services, click properties > services. 2. Click printing > general. 3. To print a configuration report when the printer is turned on, under configuration ...

  • Page 129

    Printing workcentre 7800 series multifunction printer 129 system administrator guide printing an error sheet 1. In centreware internet services, click properties > services. 2. Click printing > general. 3. To print an error sheet when a print job fails, under print error sheets, select enable. 4. Cl...

  • Page 130

    Printing 130 workcentre 7800 series multifunction printer system administrator guide managing banner page printing options you can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print ...

  • Page 131

    Printing workcentre 7800 series multifunction printer 131 system administrator guide configuring secure print settings you can configure secure print settings to specify how the printer behaves when a user sends a secure print job to the printer. Configuring secure print device policies 1. To access...

  • Page 132

    Printing 132 workcentre 7800 series multifunction printer system administrator guide hold all jobs you can enable and configure the hold all jobs feature to require users to release print jobs manually at the control panel. Configuring the hold all jobs feature 1. In centreware internet services, cl...

  • Page 133

    Printing workcentre 7800 series multifunction printer 133 system administrator guide unix, linux, and as/400 printing unix-based printing uses lpd/lpr port 515 or lp to port 9100 to provide printer spooling and network print server functionality. Xerox ® printers can communicate using either protoco...

  • Page 134

    Printing 134 workcentre 7800 series multifunction printer system administrator guide launching xerox ® printer manager to launch xerox ® printer manager from a terminal window prompt as root, type xeroxprtmgr, then press enter or return. Printing from a linux workstation to print from a linux workst...

  • Page 135

    Printing workcentre 7800 series multifunction printer 135 system administrator guide as/400 xerox provides work station customization object (wsco) files to support as/400 or iseries, v5r2 or later systems. The wsco file provides printer-specific pcl codes. The host print transform uses these codes ...

  • Page 136

    Printing 136 workcentre 7800 series multifunction printer system administrator guide print from usb this feature allows you to print a file that is stored on a usb flash drive from the usb port on the printer control panel. Before you begin: enable usb ports. For details, see usb port security on pa...

  • Page 137

    Printing workcentre 7800 series multifunction printer 137 system administrator guide print from mailbox print from mailbox allows you to print a file that is stored in a folder on the printer hard drive. Enabling print from mailbox 1. In centreware internet services, click properties > services. 2. ...

  • Page 138

    Printing 138 workcentre 7800 series multifunction printer system administrator guide airprint use airprint to print directly from a wired or wireless device without using a print driver. Airprint is a software feature that allows for driverless printing from apple ios-based mobile devices and mac os...

  • Page 139

    Printing workcentre 7800 series multifunction printer 139 system administrator guide allowing users to interrupt active print jobs 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch device settings > interrupt printing enablement. 3. Touch enable. 4....

  • Page 140

    Printing 140 workcentre 7800 series multifunction printer system administrator guide specifying output settings 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch device settings. 3. Touch output. 4. Make the desired changes to the features: − conten...

  • Page 141

    Workcentre 7800 series multifunction printer 141 system administrator guide this chapter includes: • specifying default copy settings ............................................................................................................................ 142 • changing the reading order ...........

  • Page 142

    Copying 142 workcentre 7800 series multifunction printer system administrator guide specifying default copy settings 1. In centreware internet services, click properties > services. 2. Click copy > setup. 3. Under output color, select the color mode that the printer uses for copies. If you select si...

  • Page 143

    Copying workcentre 7800 series multifunction printer 143 system administrator guide changing the reading order you can change the order that pages are scanned in books, which impacts book copy and book fax features. You can also change the order that pages are printed, which impacts the page layout ...

  • Page 144

    Copying 144 workcentre 7800 series multifunction printer system administrator guide setting copy presets this section includes: • accessing copy presets ................................................................................................................................................ 14...

  • Page 145

    Copying workcentre 7800 series multifunction printer 145 system administrator guide changing reduce/enlarge presets 1. Touch reduce/enlarge presets. 2. To change a proportional preset: a. Touch proportional %. B. Touch the desired preset. C. Type the percentage using the touch-screen keypad, or touc...

  • Page 146

    Copying 146 workcentre 7800 series multifunction printer system administrator guide specifying id card copy settings 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch service settings. 3. Touch id card copy service. 4. Do one or more of the followin...

  • Page 147

    Copying workcentre 7800 series multifunction printer 147 system administrator guide disabling automatic image rotation when you have auto reduce/enlarge or auto paper selected, the printer automatically rotates the image as needed. You can disable image rotation when either auto reduce/enlarge or au...

  • Page 148

    Copying 148 workcentre 7800 series multifunction printer system administrator guide specifying output settings 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch device settings. 3. Touch output. 4. Make the desired changes to the features: − content...

  • Page 149

    Workcentre 7800 series multifunction printer 149 system administrator guide this chapter includes: • scanning to a folder on the printer ........................................................................................................................ 150 • scanning to an email address ..........

  • Page 150

    Scanning 150 workcentre 7800 series multifunction printer system administrator guide scanning to a folder on the printer the scan to mailbox feature allows users to scan files to mailboxes, which are folders created on the printer hard drive. These files can then be retrieved through centreware inte...

  • Page 151

    Scanning workcentre 7800 series multifunction printer 151 system administrator guide 4. Under password management, type a minimum and maximum password length, and select any password policies that you want to apply. 5. Click apply. Managing folders and scanned files creating a folder by default, all...

  • Page 152

    Scanning 152 workcentre 7800 series multifunction printer system administrator guide 5. Under schedule clean up of folder files, specify the files that you want to delete. Type how many days old files must be for deletion. 6. Next to cleanup time, select: − hourly to have files deleted at the beginn...

  • Page 153

    Scanning workcentre 7800 series multifunction printer 153 system administrator guide monitoring capacity capacity is the total space available for all mailboxes. Note: if the available space is less than 100 mb or the current percentage used is above 99%, your system requires cleanup to remove old, ...

  • Page 154

    Scanning 154 workcentre 7800 series multifunction printer system administrator guide scanning to an email address the email feature allows you to scan a document and send it to an email address as an attachment. Before you begin: • configure smtp settings. Note the ip address or host name of your sm...

  • Page 155

    Scanning workcentre 7800 series multifunction printer 155 system administrator guide configuring general email settings 1. On the email setup page, click the general tab. 2. Next to subject, type the text that you want to appear in the subject line of emails sent from the printer. 3. Next to message...

  • Page 156

    Scanning 156 workcentre 7800 series multifunction printer system administrator guide configuring address book settings 1. On the email setup page, click the address books tab. 2. To configure the address book settings stored in the printer, on the address books tab, next to device address book, unde...

  • Page 157

    Scanning workcentre 7800 series multifunction printer 157 system administrator guide configuring email security settings configuring encryption and signing settings 1. On the email setup page, click the security tab. 2. To edit encryption and signing settings, on the security tab, under encryption/s...

  • Page 158

    Scanning 158 workcentre 7800 series multifunction printer system administrator guide editing user policy settings 1. On the email setup page, click the security tab. 2. To edit user policies, under user policies, click edit. 3. To restrict authenticated users from sending emails to others, next to o...

  • Page 159

    Scanning workcentre 7800 series multifunction printer 159 system administrator guide workflow scanning workflow scanning allows you to scan an original document, distribute, and archive the scanned image file. The workflow scanning feature simplifies the task of scanning many multi-page documents an...

  • Page 160

    Scanning 160 workcentre 7800 series multifunction printer system administrator guide ftp or sftp before you begin: • ensure that ftp or sftp services are running on the server or computer being used to store scanned image files. Note the ip address or host name. • create a user account and password ...

  • Page 161

    Scanning workcentre 7800 series multifunction printer 161 system administrator guide netware before you begin: • enable and configure netware protocol settings. For details, see netware on page 61. • on the netware server, create a folder. This folder is your file repository. Note the server name, s...

  • Page 162

    Scanning 162 workcentre 7800 series multifunction printer system administrator guide smb before you begin: • ensure that smb services are running on the server or computer where you want to store scanned image files. Note the ip address or host name. • on the smb server, create a shared folder. This...

  • Page 163

    Scanning workcentre 7800 series multifunction printer 163 system administrator guide http/https before you begin: • enable http or secure http (ssl). Ensure that a certificate is installed on the printer if you are using ssl. • configure your web server, and ensure that http/https services are runni...

  • Page 164

    Scanning 164 workcentre 7800 series multifunction printer system administrator guide 8. To verify that a digital certificate is installed on the printer, for https, click view trusted ssl certificates. 9. To validate the ssl certificate used for https, select validate repository ssl certificate. 10....

  • Page 165

    Scanning workcentre 7800 series multifunction printer 165 system administrator guide adding a fax destination 1. Under fax destinations, click add. 2. Type a fax number in the add fax number field, then click add. 3. Under delivery, select delayed send and type a time if you want to send the fax at ...

  • Page 166

    Scanning 166 workcentre 7800 series multifunction printer system administrator guide configuring a template to create a password-protected pdf you can edit a template to create an encrypted pdf file, and require users to protect the scanned pdf file with a password. When a user selects the scan temp...

  • Page 167

    Scanning workcentre 7800 series multifunction printer 167 system administrator guide 5. If you are using a template pool repository, the printer must access the repository to access the network templates. Under login source, select none to allow the printer to access the repository without authentic...

  • Page 168

    Scanning 168 workcentre 7800 series multifunction printer system administrator guide configuring custom file naming you can customize the naming convention of files generated during workflow scanning. For example, you can: • assign file names in a numbered sequence. • select standard options or add ...

  • Page 169

    Scanning workcentre 7800 series multifunction printer 169 system administrator guide updating the list of templates at the control panel if you change a template stored in a template pool repository, you can update the list of templates that appears on the control panel. Note: if you are not using a...

  • Page 170

    Scanning 170 workcentre 7800 series multifunction printer system administrator guide scan to usb you can insert a usb flash drive into the printer, scan a document, and store the scanned file on the usb drive. Before you begin: enable usb ports. For details, see usb port security on page 114. Enabli...

  • Page 171

    Scanning workcentre 7800 series multifunction printer 171 system administrator guide scanning to a user home folder use the scan to home feature to scan to their home folder, as defined in your ldap directory, or to a shared network folder. Before you begin: configure authentication. For details, se...

  • Page 172

    Scanning 172 workcentre 7800 series multifunction printer system administrator guide 13. Under login credentials to access the destination, select an option: − authenticated user and domain instructs the printer to use the user name and domain of the logged-in user when accessing the repository. − l...

  • Page 173

    Scanning workcentre 7800 series multifunction printer 173 system administrator guide configuring the printer for the xerox scan utility the xerox ® scan utility allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, create a templat...

  • Page 174

    Scanning 174 workcentre 7800 series multifunction printer system administrator guide enabling remote scanning using twain enable remote start to allow users to scan images into a twain-compliant application using the twain driver. Before you begin, enable the scan extension web service. For details,...

  • Page 175

    Scanning workcentre 7800 series multifunction printer 175 system administrator guide configuring scan to destination the scan to destination feature allows you to associate scan destinations with address book contacts. Users can select these contacts when scanning using the scan to feature. Before y...

  • Page 177

    Workcentre 7800 series multifunction printer 177 system administrator guide this chapter includes: • fax overview .................................................................................................................................................................... 178 • fax ..............

  • Page 178

    Faxing 178 workcentre 7800 series multifunction printer system administrator guide fax overview you can send a fax in one of four ways: • fax, or embedded fax, scans the document and sends it directly to a fax machine. • server fax scans the document and sends it to a fax server, which transmits the...

  • Page 179

    Faxing workcentre 7800 series multifunction printer 179 system administrator guide fax this section includes: • configuring required fax settings .......................................................................................................................... 179 • configuring address book ...

  • Page 180

    Faxing 180 workcentre 7800 series multifunction printer system administrator guide enabling embedded fax 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch service settings > embedded fax settings. 3. Touch fax setup. 4. Touch enable. 5. Touch save. ...

  • Page 181

    Faxing workcentre 7800 series multifunction printer 181 system administrator guide fax security when the fax secure receive feature is enabled, users must type a fax passcode to release a fax. Fax passcodes are also used to secure fax mailboxes. You can specify the required fax passcode length. Note...

  • Page 182

    Faxing 182 workcentre 7800 series multifunction printer system administrator guide enabling or disabling the secure fax feature to secure fax transmissions, enable the secure fax feature. When secure fax is enabled, a password is required before a fax can be printed or deleted. 1. On the incoming fa...

  • Page 183

    Faxing workcentre 7800 series multifunction printer 183 system administrator guide setting transmission defaults 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch service settings > embedded fax settings. 3. Touch the down arrow to scroll. 4. Touch ...

  • Page 184

    Faxing 184 workcentre 7800 series multifunction printer system administrator guide setting fax feature defaults the printer uses the default fax feature settings on all embedded fax jobs unless you change them for an individual job. You can modify the default fax feature settings. 1. At the printer ...

  • Page 185

    Faxing workcentre 7800 series multifunction printer 185 system administrator guide 5. To customize the name of the attachment, click customize. A. Under display, select the check boxes next to date or time to add the date or time to the file name. B. To customize the file name, type the new name in ...

  • Page 186

    Faxing 186 workcentre 7800 series multifunction printer system administrator guide disabling fax forwarding 1. In centreware internet services, click properties > services > fax > setup. 2. Click forwarding. 3. To disable fax forwarding for a line, next to no fax forwarding, select apply to fax line...

  • Page 187

    Faxing workcentre 7800 series multifunction printer 187 system administrator guide fax mailboxes you can store faxes locally in the printer or on a remote fax machine. You can use remote polling to print or access a stored fax. There are 200 available fax mailboxes. Editing a fax mailbox 1. At the p...

  • Page 188

    Faxing 188 workcentre 7800 series multifunction printer system administrator guide 5. Touch save. 6. Touch confirmation report, then touch an option: − always print prints a confirmation report every time. − off never prints a confirmation report. − print on error prints a confirmation report only w...

  • Page 189

    Faxing workcentre 7800 series multifunction printer 189 system administrator guide server fax server fax allows you to send a fax over a network to a fax server. The fax server then sends the fax to a fax machine over a phone line. Before you can send a server fax, configure a fax filing repository,...

  • Page 190

    Faxing 190 workcentre 7800 series multifunction printer system administrator guide 6. Under login credentials to access the destination, select an option: − authenticated user and domain instructs the printer to use the user name and domain of the logged-in user when accessing the repository. − logg...

  • Page 191

    Faxing workcentre 7800 series multifunction printer 191 system administrator guide configuring a fax repository using http/https before you begin: • ensure that web services are installed on the server where you want to store scanned images. Examples of web servers include microsoft internet informa...

  • Page 192

    Faxing 192 workcentre 7800 series multifunction printer system administrator guide configuring a fax repository using netware before you begin: enable and configure netware settings. For details, see netware on page 61. 1. In centreware internet services, click properties > services. 2. Click server...

  • Page 193

    Faxing workcentre 7800 series multifunction printer 193 system administrator guide configuring layout adjustment settings 1. In centreware internet services, click properties > services. 2. Click server fax > defaults and policies. 3. Under layout adjustment, click edit. 4. Set the desired parameter...

  • Page 194

    Faxing 194 workcentre 7800 series multifunction printer system administrator guide internet fax internet fax allows you to scan documents at the control panel, send them to destination email addresses, or receive and print emails with attachments. You can also print a transmission report. A telephon...

  • Page 195

    Faxing workcentre 7800 series multifunction printer 195 system administrator guide 11. Next to confirmation sheet, select an option: − errors only instructs the printer to print a confirmation sheet only when a transmission error occurs. The confirmation sheet lists error information and indicates t...

  • Page 196

    Faxing 196 workcentre 7800 series multifunction printer system administrator guide configuring default internet fax settings 1. On the internet fax setup page, click the defaults tab. 2. To edit default internet fax settings, under internet fax, click edit. 3. To edit default image options, image en...

  • Page 197

    Faxing workcentre 7800 series multifunction printer 197 system administrator guide lan fax local area network (lan) fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line. For details about using or configuring lan fax, see the print driver softwa...

  • Page 199

    Workcentre 7800 series multifunction printer 199 system administrator guide this chapter includes: • xerox standard accounting ....................................................................................................................................... 200 • network accounting ...............

  • Page 200

    Accounting 200 workcentre 7800 series multifunction printer system administrator guide xerox standard accounting xerox standard accounting (xsa) tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produc...

  • Page 201

    Accounting workcentre 7800 series multifunction printer 201 system administrator guide general and group accounts you can create a group account to track and limit the number of copies, prints, scans, and faxes for a group of users. The number of copies, prints, scans, and faxes of each user are tra...

  • Page 202

    Accounting 202 workcentre 7800 series multifunction printer system administrator guide 5. Under color impressions, next to prints or copies, type the maximum number of impressions or sent images allowed for the user. 6. Under black impressions, next to prints or copies, type the maximum number of im...

  • Page 203

    Accounting workcentre 7800 series multifunction printer 203 system administrator guide 10. Under limits, select an option: − quick setup for all users allows you to set a default limit for all services for all users. Under default for all services, type the limit. − manual setup for all users allows...

  • Page 204

    Accounting 204 workcentre 7800 series multifunction printer system administrator guide downloading a sample file you can download a sample file to see how to format your .Csv file for import. 1. On the accounting page, next to users and limits, click edit. 2. From the management actions menu, select...

  • Page 205

    Accounting workcentre 7800 series multifunction printer 205 system administrator guide usage limits once a user reaches their maximum usage limit, they are no longer able to use that feature until the administrator resets their limit. When they log in to the printer, they are presented with a notifi...

  • Page 206

    Accounting 206 workcentre 7800 series multifunction printer system administrator guide configuring validation policies and print job exceptions you can set validation policies and configure print job exceptions for unidentified print jobs. Unidentified jobs are jobs that are not associated with a us...

  • Page 207

    Accounting workcentre 7800 series multifunction printer 207 system administrator guide network accounting network accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, scan, internet fax, server fax, and copy jobs are tracked at the printer and stored in a jo...

  • Page 208

    Accounting 208 workcentre 7800 series multifunction printer system administrator guide 5. If you selected pre-authorization and capture usage for any job types, click next and configure job limit server settings. 6. Under server url, type the url of your job limits server. 7. Under timeout, type the...

  • Page 209

    Accounting workcentre 7800 series multifunction printer 209 system administrator guide configuring validation policies and print job exceptions you can set validation policies and configure print job exceptions for unidentified print jobs. Unidentified jobs are jobs that are not associated with a us...

  • Page 210

    Accounting 210 workcentre 7800 series multifunction printer system administrator guide accounting using an auxiliary access device you can configure the printer to use an auxiliary access device for accounting. Before you begin, purchase and install the auxiliary interface kit. An auxiliary interfac...

  • Page 211

    Accounting workcentre 7800 series multifunction printer 211 system administrator guide selecting services to restrict or track 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch accounting settings > accounting mode. 3. Touch auxiliary access > servi...

  • Page 212

    Accounting 212 workcentre 7800 series multifunction printer system administrator guide enabling accounting in print drivers enabling accounting in a windows print driver 1. From the start menu, select printers and faxes. 2. Right-click the printer in the list, and select properties > configuration >...

  • Page 213

    Accounting workcentre 7800 series multifunction printer 213 system administrator guide printing a copy activity report the copy activity report is a usage report that prints after each copy session. The report lists details about the job and the number of copies made during the session. 1. At the pr...

  • Page 215

    Workcentre 7800 series multifunction printer 215 system administrator guide this chapter includes: • monitoring alerts and status .................................................................................................................................... 216 • energy saving settings ...........

  • Page 216

    Administrator tools 216 workcentre 7800 series multifunction printer system administrator guide monitoring alerts and status the description and alerts page displays printer information, such as printer name and location, as well as a list of any current alerts. You can view alert information, such ...

  • Page 217

    Administrator tools workcentre 7800 series multifunction printer 217 system administrator guide local ui alerts you can specify when you want the printer to display a warning on the control panel if the printer scan disk memory is low. Low memory can cause the printer to slow down or lose jobs. 1. I...

  • Page 218

    Administrator tools 218 workcentre 7800 series multifunction printer system administrator guide energy saving settings setting energy saver mode 1. In centreware internet services, click properties > general setup. 2. Click energy saver. 3. Under timers, select an option: − specify how long the prin...

  • Page 219

    Administrator tools workcentre 7800 series multifunction printer 219 system administrator guide remote control panel remote control panel allows you to access the control panel of the printer from a web browser. To enable the remote control panel feature: 1. In centreware internet services, click su...

  • Page 220

    Administrator tools 220 workcentre 7800 series multifunction printer system administrator guide entry screen defaults use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. 1. In centreware internet services, click properties > g...

  • Page 221

    Administrator tools workcentre 7800 series multifunction printer 221 system administrator guide setting the date and time setting the date and time in centreware internet services 1. In centreware internet services, click properties > general setup. 2. Click date and time. 3. Under date and time set...

  • Page 222

    Administrator tools 222 workcentre 7800 series multifunction printer system administrator guide smart esolutions and billing information smart esolutions smart esolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administration o...

  • Page 223

    Administrator tools workcentre 7800 series multifunction printer 223 system administrator guide enabling smart esolutions 1. In centreware internet services, click properties > general setup. 2. Click smart esolutions setup. 3. Under enrollment, select enrolled. 4. Under daily transmission time, typ...

  • Page 224

    Administrator tools 224 workcentre 7800 series multifunction printer system administrator guide maintenance assistant maintenance assistant provides options for troubleshooting your printer. You can send detailed diagnostic information to xerox ® , start online troubleshooting sessions with xerox ® ...

  • Page 225

    Administrator tools workcentre 7800 series multifunction printer 225 system administrator guide billing impression mode the billing impression mode defines how the printer tracks impressions made on large-size paper, such as a3 or tabloid size paper. There are two modes: • a3 impressions counts all ...

  • Page 226

    Administrator tools 226 workcentre 7800 series multifunction printer system administrator guide cloning cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printe...

  • Page 227

    Administrator tools workcentre 7800 series multifunction printer 227 system administrator guide address books this section includes: • device address book ....................................................................................................................................................

  • Page 228

    Administrator tools 228 workcentre 7800 series multifunction printer system administrator guide managing groups groups allow you to send a file to multiple address book contacts at the same time. Unknown groups are unrecognized groups that were created in an address book that you imported from anoth...

  • Page 229

    Administrator tools workcentre 7800 series multifunction printer 229 system administrator guide before you begin configure the pop3 settings. For details, see pop3 on page 57. Configuring import using email 1. In centreware internet services, click address book. 2. Under management, select import us...

  • Page 230

    Administrator tools 230 workcentre 7800 series multifunction printer system administrator guide 11. If the current address book fields do not match exactly the imported file fields, the headings appear. The unmapped fields are highlighted. To assign a mapping to the field, select a heading from the ...

  • Page 231

    Administrator tools workcentre 7800 series multifunction printer 231 system administrator guide network address book the network address book looks up addresses from an ldap directory. If you do not have an ldap server, you can use the device address book. Configuring the network address book for em...

  • Page 232

    Administrator tools 232 workcentre 7800 series multifunction printer system administrator guide font management utility the centreware font management utility allows you to manage fonts on one or more printers on your network. Use the utility to download soft fonts to your printer, such as your comp...

  • Page 233

    Administrator tools workcentre 7800 series multifunction printer 233 system administrator guide network logs log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A xerox custom...

  • Page 234

    Administrator tools 234 workcentre 7800 series multifunction printer system administrator guide customizing printer contact information the support page in centreware internet services displays contact information for service and supplies as well about the system administrator. You can customize thi...

  • Page 235

    Administrator tools workcentre 7800 series multifunction printer 235 system administrator guide display device information you can specify the details, such as device model, ipv4 address, host name, contact name, or http address, to appear on the control panel. 1. In centreware internet services, cl...

  • Page 236

    Administrator tools 236 workcentre 7800 series multifunction printer system administrator guide xerox online support xerox online support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: if your...

  • Page 237

    Administrator tools workcentre 7800 series multifunction printer 237 system administrator guide restarting the printer in centreware internet services 1. In centreware internet services, click status > description & alerts. 2. At the bottom of the page, click reboot machine, then click ok. Notes: • ...

  • Page 238

    Administrator tools 238 workcentre 7800 series multifunction printer system administrator guide taking the printer offline to prevent the printer from either sending or receiving jobs over the network at any given time, you can take the printer offline. Taking the printer offline allows you to perfo...

  • Page 239

    Administrator tools workcentre 7800 series multifunction printer 239 system administrator guide resetting the printer to factory default settings 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch device settings > reset ui to factory settings. 3. To...

  • Page 240

    Administrator tools 240 workcentre 7800 series multifunction printer system administrator guide updating the printer software you can update your printer when xerox releases a new version of printer software or firmware. To restrict software upgrades to administrators only: 1. In centreware internet...

  • Page 241

    Administrator tools workcentre 7800 series multifunction printer 241 system administrator guide software upgrade you can configure the printer to connect routinely to an ftp directory on your network to update printer software automatically. First, manually download the latest software file and copy...

  • Page 242

    Administrator tools 242 workcentre 7800 series multifunction printer system administrator guide adjusting color, image, and text detection settings 1. At the printer control panel, press the machine status button, then touch the tools tab. 2. Touch device settings. 3. Touch input. 4. Adjust how the ...

  • Page 243

    Workcentre 7800 series multifunction printer 243 system administrator guide this chapter includes: • xerox extensible interface platform ....................................................................................................................... 244 • auxiliary interface kit ................

  • Page 244

    Customization and expansion 244 workcentre 7800 series multifunction printer system administrator guide xerox extensible interface platform xerox extensible interface platform ® (eip) allows independent software vendors and partners to develop personalized and customized document management solution...

  • Page 245

    Customization and expansion workcentre 7800 series multifunction printer 245 system administrator guide auxiliary interface kit an auxiliary interface kit, or a foreign device interface kit, is a third-party access and accounting device. These kits, such as a coin operated printer accessory or a car...

  • Page 246

    Customization and expansion 246 workcentre 7800 series multifunction printer system administrator guide driver download link the driver installation link appears on the centreware internet services welcome, print, and support pages. This link goes to the default driver and downloads page for your pr...

  • Page 247

    Customization and expansion workcentre 7800 series multifunction printer 247 system administrator guide creating a custom single-touch scan service you can create a custom scan service and associate the service with a scan template. You can also customize the icons and text that appears on the print...

  • Page 248

    Customization and expansion 248 workcentre 7800 series multifunction printer system administrator guide 6. Click apply. To see how the service looks on the printer touch screen, click preview. 7. On the design your service page, do the following as needed: − to specify the image settings that are av...

  • Page 249

    Customization and expansion workcentre 7800 series multifunction printer 249 system administrator guide managing scan templates a template contains scan settings and at least one destination for the scanned image files. You can associate a scan template with your service or use the default template....

  • Page 250

    Customization and expansion 250 workcentre 7800 series multifunction printer system administrator guide weblet management weblets are small html and javascript-based applications that you can install on the printer to customize the touch-screen. You can download weblets from the xerox home page . In...

  • Page 251

    Customization and expansion workcentre 7800 series multifunction printer 251 system administrator guide configuring weblet settings to configure settings for a specific weblet, next to the weblet name, under action, click edit..

  • Page 253

    Workcentre 7800 series multifunction printer 253 system administrator guide this appendix includes: • audit log event identification numbers .............................................................................................................. 254 a audit log event identification numbers.

  • Page 254

    Audit log event identification numbers 254 workcentre 7800 series multifunction printer system administrator guide audit log event identification numbers event identification number description 1 system startup 2 system shutdown 3 manual on-demand image overwrite (odio) standard (start) 4 manual odi...

  • Page 255

    Audit log event identification numbers workcentre 7800 series multifunction printer 255 system administrator guide event identification number description 37 ssl 38 x509 certificate 39 ipsec (enable/disable/configure) 40 snmpv3 41 ip filtering rules 42 network authentication (enable/disable/configur...

  • Page 256

    Audit log event identification numbers 256 workcentre 7800 series multifunction printer system administrator guide event identification number description 77 remote scan feature (enable/disable) 78 remote scan job submitted 79 scan to web service job (complete) 80 smtp connection encryption 81 email...

  • Page 257

    Workcentre 7800 series multifunction printer 257 system administrator guide this appendix includes: • external keyboard shortcuts ..................................................................................................................................... 258 you can connect the external key...

  • Page 258

    External keyboard 258 workcentre 7800 series multifunction printer system administrator guide external keyboard shortcuts you can use shortcuts on the external keyboard instead of buttons on the control panel. Control panel button keyboard shortcut services home ctrl+8 features/services ctrl+f1 job ...