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Xerox WORKCENTRE 7755 System Administrator Manual

Summary of WORKCENTRE 7755

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    Xerox ® workcentre ® 7755 / 7765 / 7775 system administrator guide guide de l’administrateur système español guía del administrador del sistema português guia de administração do sistema xerox workcentre 7755 / 7765 / 7775 multifunction printer.

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    © 2009 xerox corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the united states. Contents of this publication may not be reproduced in any form without permission of xerox corporation. Copyright protection claimed includes all forms of matters of copyrightabl...

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    Workcentre 7755/7765/7775 multifunction printer system administrator guide 3 contents 1 introduction overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 configuration steps. . . . ....

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    Contents workcentre 7755/7765/7775 multifunction printer system administrator guide 4 raw tcp/ip printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 basic settings . . . . . . . . . . . . . . . . . . . ...

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    Contents workcentre 7755/7765/7775 multifunction printer system administrator guide 5 ipsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 enabling ipsec. . . . . . . . . . . . ....

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    Contents workcentre 7755/7765/7775 multifunction printer system administrator guide 6 7 scanning scanning to a folder on the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 enabling or disabling scan to mailbox . . . . . . . . ....

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    Contents workcentre 7755/7765/7775 multifunction printer system administrator guide 7 lan fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 sending a lan fax. . . . . . . . . . . . . ....

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    Contents workcentre 7755/7765/7775 multifunction printer system administrator guide 8 11 customization and expansion xerox extensible interface platform (eip) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 enabling extensible services . . . . . . ...

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    1 workcentre 7755/7765/7775 multifunction printer system administrator guide 9 introduction this chapter includes: • overview on page 10 • more information on page 11.

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    Introduction workcentre 7755/7765/7775 multifunction printer system administrator guide 10 overview this guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts. This gui...

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    Introduction workcentre 7755/7765/7775 multifunction printer system administrator guide 11 more information see the following links for more information about your printer. Information source quick use guide packaged with printer and www.Xerox.Com/office/wc7755_wc7765_wc7775docs user guide (pdf) sof...

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    Introduction workcentre 7755/7765/7775 multifunction printer system administrator guide 12.

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    2 workcentre 7755/7765/7775 multifunction printer system administrator guide 13 initial setup this chapter includes: • physical connection on page 14 • initial setup at the control panel on page 15 • initial setup in centreware is on page 17.

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 14 physical connection to connect your printer: 1. Connect the power cable to the printer, and plug it into an electrical outlet. 2. Connect one end of a category 5 or better ethernet cable to the ethernet port ...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 15 initial setup at the control panel the installation wizard the first time the printer is turned on, the installation wizard starts. The wizard prompts you with a series of questions to help you configure basi...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 16 manually setting the printer’s ethernet interface speed the printer’s ethernet interface automatically detects the speed of your network. If your network is connected to another auto-sensing device, such as a...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 17 initial setup in centreware is centreware is is an application on the printer’s embedded web server that allows you to configure and administer the printer from a web browser on any computer. Accessing centre...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 18 accessing the configuration report the configuration report lists the printer’s current settings. By default, a configuration report prints at startup. Viewing or printing the configuration report in centrewa...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 19 note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > services > service registration. 2. Ens...

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    Initial setup workcentre 7755/7765/7775 multifunction printer system administrator guide 20

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    3 workcentre 7755/7765/7775 multifunction printer system administrator guide 21 network configuration this chapter includes: • tcp/ip on page 22 • slp on page 27 • ftp on page 28 • snmp on page 29 • ssdp on page 32 • lpr/lpd on page 33 • raw tcp/ip printing on page 34 • smtp on page 36 • ldap on pag...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 22 tcp/ip transmission control protocol (tcp) and internet protocol (ip) are a two protocols within the internet protocol suite. Ip manages the transmission of messages from computer to computer while tc...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 23 configuring dynamic address settings note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. At the printer control panel, p...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 24 3. Type a unique host name for your printer. 4. Select the desired method for obtaining a dynamic ip address from the ip address resolution drop-down menu, or select static to define a static ip addre...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 25 respond to this request with a router advertisement packet containing network-layer configuration parameters. Notes: • ipv6 is optional and may be used in addition to or in place of ipv4. If both prot...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 26 dns configuration for ipv6 1. Type an ip address for the preferred dns server, alternate dns server 1, and alternate dns server 2. 2. Select prefer ipv6 dns severs over ipv4 if you want to use ipv6 ad...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 27 slp devices use service location protocol (slp) to announce and look up services on a local network. If you enable slp on the printer, it becomes a service agent (sa) and announces its services on the...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 28 ftp use this page to set the file transfer protocol (ftp) mode when ftp is selected as the protocol to be used for network filing services. Features that use network filing services include workflow s...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 29 snmp simple network management protocol (snmp) is used in network management systems to monitor network-attached devices for conditions that require administrative attention. It consists of a set of s...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 30 note: the default trap community name is used to specify the default community name for all traps generated by this printer. The default trap community name can be overridden by the trap community nam...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 31 7. Click apply. 8. Click ok. Adding ipx trap destination addresses internetwork packet exchange (ipx) is a routing protocol used by novell netware environments. Note: if your printer is locked, you mu...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 32 ssdp simple service discovery protocol (ssdp) provides processes to allow network clients with little or no static configuration to discover network services. Ssdp provides multicast discovery, server...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 33 lpr/lpd the line printer daemon (lpd) and line printer remote (lpr) protocols are used to provide printer spooling and network print server functionality for unix-like systems such as hp-ux, linux, an...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 34 raw tcp/ip printing raw tcp/ip is a printing method used to open a tcp socket-level connection over port 9100, to stream a print-ready file to the printer's input buffer. It then closes the connection...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 35 3. Backchannel data • to allow data from several jobs to be interspersed, enable backchannel data transmission to client, then enable out of order backchannel data. Note: out of order backchannel data...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 36 smtp simple mail transfer protocol (smtp) is used by the printer’s email feature to deliver scanned images and internet fax jobs through email. Configuring smtp server settings note: if your printer i...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 37 note: select the select to save new password check box to save the login and password information. 7. If authentication is enabled, and tools and feature access is configured to require users to log i...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 38 ldap lightweight directory access protocol (ldap) is a protocol used to process queries and updates to an information directory, also known as an ldap directory, stored on an external server. Ldap dir...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 39 8. Under search timeout, select use ldap server timeout to allow the printer to time out based on the ldap server settings, or select wait, and type in the number of seconds between 5 and 100 that the...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 40 configuring authorization access by groups ldap server user groups can be used to control access to services and features. For example, the ldap server may contain a group of users called admin. You c...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 41 the test results column displays the users name if the user is a member of the ldap group or no access if they are not a member. 5. Click apply. Service access setup note: service access setup require...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 42 3. Under ldap authentication on the custom filters page, select prepend base dn. When enabled, the user's active directory domain name will be added to the user name in the form of domain_name\usernam...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 43 pop3 post office protocol, version 3 (pop3) is a protocol that allows email clients to retrieve email from remote servers over tcp/ip on network port 110. This printer uses pop3 for the internet fax s...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 44 http hypertext transfer protocol (http) is a request-response standard protocol between clients and servers. Clients making http requests are referred to as uas while servers responding to these reque...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 45 proxy server a proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests confirm to the proxy server’s ...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 46 ntp network time protocol (ntp) is used to synchronize the internal clocks of computers over a network connection at system startup and every subsequent 24-hour period thereafter. This feature ensures...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 47 appletalk appletalk is a proprietary suite of protocols developed for networking computers by apple, inc. Notes: • appletalk has been deprecated by apple, inc., in favor of tcp/ip networking. • if you...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 48 netware netware is a network operating system developed by novell to run various services using cooperative multitasking. Before you begin: 1. Ensure an existing operational netware network is availab...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 49 if you are using netware in bindery mode, under bindery settings, type the names of up to four primary file servers for the printer in the file server fields. Note: when the printer uses bindery mode,...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 50 microsoft networking configuring microsoft networking note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. Click properti...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 51 wsd web services for devices (wsd) is technology from microsoft that provides a standard method for discovering and using network connected devices. It is supported in windows vista and windows server...

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    Network configuration workcentre 7755/7765/7775 multifunction printer system administrator guide 52 note: this service is always available when wsd services is enabled. 4. Click apply..

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    4 workcentre 7755/7765/7775 multifunction printer system administrator guide 53 security this chapter includes: • setting up access rights on page 54 • controlling access to tools and features on page 61 • digital certificates on page 62 • secure http (ssl) on page 65 • ipsec on page 66 • 802.1x on ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 54 setting up access rights overview you can control access to the printer’s services and features by setting up authentication, authorization, and personalization. Authentication authentication is the process of con...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 55 note: personalization is only available when the printer is configured to use network authentication. Local authentication before you can define access rights for users, user information must be defined. You can a...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 56 4. Click save. Note: existing passwords are not affected by new password rules. Setting up local authentication to configure local authentication: note: if your printer is locked, you must log in as a system admin...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 57 configuring authentication server settings for kerberos (solaris) note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. On the authenti...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 58 6. Type the appropriately formatted address and port number. The default port number is 137. 7. To specify any alternate domains and controllers, type the ip addresses, host names, domains, and port numbers in the...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 59 note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > security > access rights > setup. The step 1...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 60 3. Under server communication, select the address type and port number. Options are ipv4 address or host name. 4. Type the appropriately formatted address and port number. 5. Type the details in the path field. No...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 61 controlling access to tools and features controlling access for all users to lock, unlock, or hide tools and features for all users: note: if your printer is locked, you must log in as a system administrator. For ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 62 digital certificates a digital certificate must be installed on the printer before you can enable secure http (ssl). A digital certificate is a set of data used to verify the identity of the holder or sender of th...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 63 creating a request note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > security > machine digita...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 64 downloading the generic xerox ca if the printer does not have a trusted root certificate, or if a self-signed certificate is installed, users may see an error message related to the certificate when attempting to ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 65 secure http (ssl) you can encrypt all data sent over http by establishing an encrypted ssl connection. You can enable ssl encryption for the following services: • configuring the printer in centreware is • printin...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 66 ipsec internet protocol security (ipsec) is a group of protocols used to secure internet protocol (ip) communications by authenticating and encrypting each ip data packet. It allows you to control ip communication...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 67 8. Configure selected settings below. Manual keying settings manual keying is used when client systems either do not support ike or are not configured for ike. 1. Under ipsec mode, select transport mode or tunnel ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 68 note: dh is a public-key cryptography scheme that allows two parties to establish a shared secret over an insecure communications channel. It is also used within ike to establish session keys. 2. Select the dh gro...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 69 managing protocol groups protocol groups are logical groupings of selected protocols based on service type, service name, port number, device type. If you want to apply specific security policies only to some prot...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 70 editing or deleting a host group to edit or delete a host group, select the host group from the list, and click edit or delete. Managing security policies ipsec security policies are sets of conditions, configurat...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 71 802.1x 802.1x is an institute for electrical and electronics engineers (ieee) standard that defines a method for port-based network access control or authentication. In an 802.1x secured network, the printer must ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 72 2. Under protocol, select enable 802.1x. 3. Under authentication method, select the method used on your network. Options are: • eap-md5 • peapv0/eap-ms-chapv2 • eap-ms-chapv2 4. Type the user name (device name) re...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 73 stored data encryption all data on the printer’s hard drive can be encrypted to protect it from unauthorized access in the event the drive is removed. To enable user data encryption: note: if your printer is locke...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 74 overwriting image data to ensure that image data on the printer’s hard drive cannot be accessed, you can delete and overwrite image data. Image data is any and all in-process or temporary user data on the disk, su...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 75 • jobs and folders stored by the reprint saved jobs service • jobs stored by the scan to mailbox service • fax dial directories • fax mailbox contents caution: if you select full, all image data will be deleted. 6...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 76 ip filtering you can prevent unauthorized network access by blocking or allowing data sent from particular ip addresses. Creating an ip filter rule note: if your printer is locked, you must log in as a system admi...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 77 4. To delete a rule, click delete. Click ok to confirm. Arranging the execution order of ip filter rules note: if your printer is locked, you must log in as a system administrator. For details, see accessing centr...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 78 audit log when the audit log feature is enabled, the printer begins recording events that happen on the printer. You can download the audit log as a tab-delimited text file, and review it to find security breaches...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 79 • other event details: columns 6-10 list other information about the event, such as: • identity: user name, job name, computer name, printer name, folder name, or accounting account id (when network accounting is ...

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    Security workcentre 7755/7765/7775 multifunction printer system administrator guide 80

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    5 workcentre 7755/7765/7775 multifunction printer system administrator guide 81 printing this chapter includes: • saving and reprinting jobs on page 82 • managing banner sheet printing options on page 86 • unix, linux, and as/400 printing on page 88.

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 82 saving and reprinting jobs the reprint saved jobs feature allows you to save a print job on the printer so that it can be printed at any time. Enabling the reprint saved jobs feature note: if your printer is locke...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 83 note: if your printer is locked, you must log in as a system administrator. For details, see initial setup in centreware is on page 17. 1. In centreware is, select print to access the job submission page. 2. Type ...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 84 note: if your printer is locked, you must log in as a system administrator. For details, see initial setup in centreware is on page 17. To edit a folder: 1. In centreware is, click jobs > saved jobs. 2. Click mana...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 85 note: if your printer is locked, you must log in as a system administrator. For details, see initial setup in centreware is on page 17. To restore jobs from an ftp file repository: 1. In centreware is, click prope...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 86 managing banner sheet printing options you can set the printer to print a banner sheet with each print job. The banner sheet contains information identifying the user and job name. This option can be set in the pr...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 87 setting banner sheet identification options in centreware is 1. In centreware is, click properties > services > printing > general. 2. Under banner sheet identification, click the down arrow and select an option: ...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 88 unix, linux, and as/400 printing unix-based printing uses lpd/lpr port 515 or lp to port 9100 to provide printer spooling and network print server functionality. Xerox printers can communicate using either protoco...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 89 3. Click support & drivers > multifunction > workcentre > 7755/7765/7775 multifunction printer > drivers & downloads. 4. In the operating system list, select unix, linux, or sun solaris. 5. In the language list, s...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 90 note: xsus automatically detects if your system’s x server is able to run in graphical mode or not and starts accordingly. For more information on managing printers and queues through xsus, see the xsus administra...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 91 as/400 xerox provides work station customization object (wsco) files to support as/400 or iseries, v5r2 or later. The wsco is a file that provides printer-specific pcl codes that the host print transform uses to s...

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    Printing workcentre 7755/7765/7775 multifunction printer system administrator guide 92.

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    6 workcentre 7755/7765/7775 multifunction printer system administrator guide 93 managing copy functions this section includes: • specifying default copy settings on page 94 • changing the reading order on page 95 • creating copy feature presets on page 96.

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    Managing copy functions workcentre 7755/7765/7775 multifunction printer system administrator guide 94 specifying default copy settings note: if your printer is locked, you must log in as a system administrator. For details, see system administrator access at the control panel on page 15. 1. At the p...

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    Managing copy functions workcentre 7755/7765/7775 multifunction printer system administrator guide 95 changing the reading order you can change: • the order that pages are scanned in books. This impacts the book copy and book fax features. • the order that pages are printed. This impacts the page la...

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    Managing copy functions workcentre 7755/7765/7775 multifunction printer system administrator guide 96 creating copy feature presets note: if your printer is locked, you must log in as a system administrator. For details, see system administrator access at the control panel on page 15. You can define...

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    Managing copy functions workcentre 7755/7765/7775 multifunction printer system administrator guide 97 reduce/enlarge presets to change the presets for reducing or enlarging images: 1. Touch reduce/enlarge presets. 2. To change a proportional preset, touch proportional %, touch the desired preset bet...

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    Managing copy functions workcentre 7755/7765/7775 multifunction printer system administrator guide 98.

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    7 workcentre 7755/7765/7775 multifunction printer system administrator guide 99 scanning this chapter includes: • scanning to a folder on the printer on page 100 • scanning to an email address on page 104 • workflow scanning on page 106 • scanning to a user’s home folder on page 116 • configuring th...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 100 scanning to a folder on the printer the scan to mailbox feature allows users to scan files to mailboxes, which are folders created on the printer’s hard drive. These files can then be retrieved through centreware...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 101 note: if allow additional folders to be created is disabled, the create folder button does not display on the scan tab. • require password when creating additional folders: enable this option to require users to ...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 102 4. To schedule files to be deleted regularly, under schedule cleanup of folder files, specify the files that you want to delete, and set the time when you want files to be deleted. 5. Click apply. Delete scan fol...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 103 note: both of these processes perform the same task. Monitoring capacity capacity is the total space available for all mailboxes. Notes: • if the available space is less than 100 mb or the current percentage used...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 104 scanning to an email address the email feature allows users to scan a document and send it to an email address as an attachment to one or more email addresses. Notes: • this feature requires the network scanning ...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 105 7. Verify the printer’s tcp/ip domain name, host name, and dns settings are properly configured. See configuring smtp server settings on page 36. 8. Verify the printer is not on a restricted host list on the smtp...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 106 workflow scanning workflow scanning allows you to scan an original document and distribute and archive the scanned image file. The workflow scanning feature is designed to simplify the task of scanning many multi...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 107 note: http/https scans to a web server using a cgi script. Ftp before you begin: • ensure that ftp services are running on the server or computer to be used to store scanned image files. Note the ip address or ho...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 108 • on the netware server, create a folder. This is your file repository. Note the server name, server volume, directory path, the nds context and tree, if applicable. • create a user account and password with read...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 109 note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > services > workflow scanning > file reposit...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 110 cgi scripts a cgi (common gateway interface) script is a program on a web server that is executed when the server receives a request from a browser. A cgi script is required to allow files to be transferred to yo...

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    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 111 • authenticated user: the authentication server validates the user credentials against the ldap server. • prompt at user interface: users type their credentials at the control panel. • system: login name and pass...

  • Page 112

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 112 the job log can be accessed by third-party software and the information can be retrieved and associated with the scanned files. To add document management fields: 1. Under document management fields, click add. 2...

  • Page 113

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 113 update the template list from the control panel, see updating the list of templates at the control panel on page 114. 4. If you are using a template pool repository, the printer must access the repository to acce...

  • Page 114

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 114 note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > services > workflow scanning > advanced > t...

  • Page 115

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 115 note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. In centreware is, click properties > services > workflow scanning > validation s...

  • Page 116

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 116 scanning to a user’s home folder the scan to home feature allows users to scan to their home folder as defined in your ldap directory, or to a shared folder on the network. Note: this feature requires the network...

  • Page 117

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 117 9. If you want to create individual folders for each user, select automatically create user name directory if one does not exist. Example: \\servername\foldername\username. 10. Click apply..

  • Page 118

    Scanning workcentre 7755/7765/7775 multifunction printer system administrator guide 118 configuring the printer for the xerox scan utility the xerox scan utility (xsu) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, you must ...

  • Page 119

    8 workcentre 7755/7765/7775 multifunction printer system administrator guide 119 fax this chapter includes: • embedded fax on page 120 • server fax on page 131 • internet fax on page 135 • lan fax on page 138.

  • Page 120

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 120 embedded fax this section includes: • fax install wizard on page 120 • configuring embedded fax settings on page 121 • setting fax defaults on page 121 • setting transmission defaults on page 123 • fax reports on page...

  • Page 121

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 121 • send only • receive only 9. Touch next. 10. Touch save to exit. Note: the printer restarts with the new settings. Configuring embedded fax settings note: if your printer is locked, you must log in as a system admini...

  • Page 122

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 122 2. Touch the field under automatic answer delay and use the left and right arrows to select a time between 0 and 15 seconds for answer delay. 3. Touch save. Enabling ring volume 1. If you want the printer to ring when...

  • Page 123

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 123 printing or clearing secure faxes if the secure receive option is enabled, the numeric passcode must be typed to print or clear received faxes. 1. At the printer control panel, press the job status button. 2. To print...

  • Page 124

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 124 send header text 1. On the transmission defaults window, touch send header text. 2. Using the touchscreen keyboard, type up to 30 characters of text to include in the header for the fax. 3. To delete any text, touch c...

  • Page 125

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 125 5. Touch a mailbox in the mailbox list, then touch edit. 6. To assign a name to a mailbox, touch mailbox name, type a name for the mailbox up to 30 characters using the touchscreen keyboard, then touch save. 7. To ass...

  • Page 126

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 126 5. Use the control panel keypad to type the following. • mailbox number • mailbox passcode 6. Touch save. 7. Load the document in the document feeder or on the document glass. 8. Press the start button. Printing or de...

  • Page 127

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 127 8. Touch broadcast & multipoll report...Print on error, then touch one of the following options: • always print prints a confirmation report every time. • off never prints a confirmation report. • print on error print...

  • Page 128

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 128 2. Touch the fax options, then touch local polling. 3. To enable non-secure polling, touch non-secure polling. Any fax machine can access the stored faxes. 4. To enable secure polling, touch secure polling. You must s...

  • Page 129

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 129 7. Touch poll now to retrieve and print the faxes in the mailbox. Defining mailbox and polling policies to define how long polled and stored documents should be retained on the printer: 1. At the printer control panel...

  • Page 130

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 130 3. Type in the fax number of a local fax machine using the touch screen keypad, then touch add. 4. Place your documents in the document handler, then press start. 5. Verify that your documents were received by the loc...

  • Page 131

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 131 server fax server fax allows you to send a fax over a network to a fax server, which then sends the fax to a fax machine over a phone line. Before you can send a server fax, you must configure a fax filing repository,...

  • Page 132

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 132 8. Click apply. Configure a fax repository using smb before you begin: • create a shared folder to be used as a fax repository. Note the share name of the folder and the computer name or server name. • create a user a...

  • Page 133

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 133 5. Type the script path and file name, from http root. Click the get example scripts link for further information. 6. Type the path to the scan repository in the document path field. 7. Under login credentials to acce...

  • Page 134

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 134 5. On the defaults page, you can change other settings such as: • server fax has the following setting that can be adjusted; 2-sided scanning, content type, how original was produced and resolution. • image quality ha...

  • Page 135

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 135 internet fax internet fax allows you to scan a document at the control panel and send it to a destination using an email address instead of a telephone line. Send a document over the internet to an email address, or t...

  • Page 136

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 136 2. Under internet fax image settings, click edit. 3. Set desired parameters, and click apply. Filing options note: if your printer is locked, you must log in as a system administrator. For details, see accessing centr...

  • Page 137

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 137 internet fax addresses you can store internet fax email addresses in the printer’s internal address book or you can configure the printer to reference a network ldap directory. To configure ldap settings, see ldap on ...

  • Page 138

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 138 lan fax local area network (lan) fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line. Users select the fax option from their print driver. Lan fax is an optional ...

  • Page 139

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 139 note: to view the details for the recipient, double-click the recipient name. 4. If you want to add more than one recipient, hold down the ctrl key on your keyboard and click each name. 5. When you have finished selec...

  • Page 140

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 140 6. If your telephone system requires a prefix for fax numbers, select dialing prefix under fax dialing options, and type the prefix in the field. 7. If your call requires a charge code number for billing purposes, sel...

  • Page 141

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 141 7. Click ok on the paper/output tab to send your fax..

  • Page 142

    Fax workcentre 7755/7765/7775 multifunction printer system administrator guide 142.

  • Page 143

    9 workcentre 7755/7765/7775 multifunction printer system administrator guide 143 accounting this chapter includes: • xerox standard accounting on page 144 • network accounting on page 148 • enabling accounting in print drivers on page 150

  • Page 144

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 144 xerox standard accounting xerox standard accounting (xsa) tracks the number of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can prod...

  • Page 145

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 145 creating a new user account and setting usage limits notes: • you must create a group account before you can create and add user accounts. • if your printer is locked, you must log in as a system administrator....

  • Page 146

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 146 note: if your printer is locked, you must log in as a system administrator. For details, see initial setup in centreware is on page 17. 1. In centreware is, click properties > accounting > xerox standard accoun...

  • Page 147

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 147 note: if your printer is locked, you must log in as a system administrator. For details, see initial setup in centreware is on page 17. 1. In centreware is, click properties > accounting > xerox standard accoun...

  • Page 148

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 148 network accounting network accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, scan, fax, and copy jobs are tracked at the printer and stored in a job log. All jobs re...

  • Page 149

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 149 7. Touch save. 8. Touch save again. 9. On your network accounting server, open the network accounting application. 10. Configure the application to define the destination for retrieval of data as the ip address...

  • Page 150

    Accounting workcentre 7755/7765/7775 multifunction printer system administrator guide 150 enabling accounting in print drivers jobs sent from a user’s computer can only be counted if accounting is enabled in the print driver. Enabling accounting in a windows print driver 1. From the start menu selec...

  • Page 151

    10 workcentre 7755/7765/7775 multifunction printer system administrator guide 151 administrator tools this chapter includes: • monitoring alerts and status on page 152 • energy saving settings on page 154 • setting the date and time on page 155 • taking the printer offline on page 156 • smart esolut...

  • Page 152

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 152 monitoring alerts and status alerts any current alerts or warnings that occur on the printer are displayed in centreware is on the description and alerts page. At the bottom of the page, the alerts are...

  • Page 153

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 153 6. Type a number between 1 and 60 minutes in the field under set jam timer for release of status to selected groups to specify how many minutes the printer waits after a jam is detected before it sends...

  • Page 154

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 154 energy saving settings sleep mode this feature allows you to define what printer services are allowed to wake the printer from sleep mode. The printer goes into sleep mode when not in use to conserve e...

  • Page 155

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 155 setting the date and time setting the date and time in centreware is note: if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. 1. ...

  • Page 156

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 156 taking the printer offline to prevent the printer from either sending or receiving jobs over the network at any given time, you can take the printer offline. This allows you to perform printer maintena...

  • Page 157

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 157 7. Touch reset. Notes: • using software resets to restart the printer is faster and wastes less consumables than turning the printer on and off. • restarting the printer can take up to five minutes. Yo...

  • Page 158

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 158 smart esolutions and billing information smart esolutions smart esolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administratio...

  • Page 159

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 159 6. To verify communication with the xerox server, click test communication now. Under communication setup, a status message displays indicating if your printer is able to communicate with xerox. Note: ...

  • Page 160

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 160 billing information the billing information page displays the count of pages printed or generated in black and white or color for billing purposes. 1. In centreware is, click status > billing informati...

  • Page 161

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 161 cloning this feature allows you to save your printer settings in a clone file. You can use the clone file to copy your printer settings to another printer, or use it to back up and restore settings on ...

  • Page 162

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 162 installing a clone file notes: • if your printer is locked, you must log in as a system administrator. For details, see accessing centreware is on page 17. • this procedure will cause the printer to re...

  • Page 163

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 163 address books if your network is connected to an ldap server you can configure the printer to look up addresses from the ldap directory. For details, see ldap on page 38. If you do not have an ldap ser...

  • Page 164

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 164 4. Click ok to confirm the delete or cancel. Editing a name you can edit individual names directly from the address book listing. 1. In centre ware is, click address book. 2. Under public address book,...

  • Page 165

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 165 3. Type in the path to your file in the address book file field or click browse to locate the file on an external computer. Notes: • the address book file must be in .Csv format. • the printer recogniz...

  • Page 166

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 166 font management utility the centreware font management utility allows you to manage fonts on one or more printers on your network. Note: the xerox centreware font management utility is available on the...

  • Page 167

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 167 network logs log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. To download...

  • Page 168

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 168 customizing printer contact information the support page in centreware is displays contact information for service and supplies as well as for about the system administrator. You can customize this inf...

  • Page 169

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 169 updating the printer software when xerox releases a new version of printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the software • manua...

  • Page 170

    Administrator tools workcentre 7755/7765/7775 multifunction printer system administrator guide 170 auto upgrade you can set the printer to automatically schedule printer software upgrades from a central ftp server at a specific time on a regular basis. Caution: • this procedure deletes any current j...

  • Page 171

    11 workcentre 7755/7765/7775 multifunction printer system administrator guide 171 customization and expansion this chapter includes: • xerox extensible interface platform (eip) on page 172 • auxiliary interface kit on page 173.

  • Page 172

    Customization and expansion workcentre 7755/7765/7775 multifunction printer system administrator guide 172 xerox extensible interface platform (eip) xerox extensible interface platform (eip) allows independent software vendors and partners to develop personalized and customized document management s...

  • Page 173

    Customization and expansion workcentre 7755/7765/7775 multifunction printer system administrator guide 173 auxiliary interface kit an auxiliary interface kit, or a foreign device interface kit, is a third-party access and accounting device such as a coin operated printer accessory or a card reader t...

  • Page 174

    Customization and expansion workcentre 7755/7765/7775 multifunction printer system administrator guide 174.

  • Page 175

    A workcentre 7755/7765/7775 multifunction printer system administrator guide 175 audit log event identification numbers.

  • Page 176

    Audit log event identification numbers workcentre 7755/7765/7775 multifunction printer system administrator guide 176 audit log event identification numbers column 4 of the audit log contains a unique value that identifies the event. The following table lists the identification number and the corres...

  • Page 177

    Audit log event identification numbers workcentre 7755/7765/7775 multifunction printer system administrator guide 177 27 postscript passwords 29 network user login 30 sa login 31 user login 32 service login diagnostics 33 audit log download 34 iio feature status 35 sa pin changed 36 audit log transf...

  • Page 178

    Audit log event identification numbers workcentre 7755/7765/7775 multifunction printer system administrator guide 178.

  • Page 179

    Workcentre 7755/7765/7775 multifunction printer system administrator guide 179 index numerics 802.1x authentication configuring at the control panel, 71 configuring in centreware is, 71 enabling, 71 a accounting (job), 143 enabling in macintosh printer driver, 150 enabling in printer drivers, 150 en...

  • Page 180

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 180 d date and time setting printer, 15 dhcp default settings, 25 digital certificates creating a self-signed, 62 creating requests for, 63 definition of, 62 installing, 62 installing trusted root certificates, 63 dns/d...

  • Page 181

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 181 i ike settings configuring, 67 image data deleting manually, 74 overwriting, 74 scheduling routine deletion of, 74 image shift presets creating, 96 installation wizard using, 15 internet fax, 135 adding fax recipien...

  • Page 182

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 182 linux printing, 88 local authentication, 55 setting up, 56 local time zone setting, 15 low supply warning enabling display of, 153 lpr/lpd, 33 enabling, 33 m maintenance assistant, 158 manual keying settings configu...

  • Page 183

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 183 printer connection cable type, 14 printer customization and expansion, 171 printer fax number setting, 15 printer features controlling access to, 61 restricting access to, 17 printer installation, 15 printer locatio...

  • Page 184

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 184 sleep mode settings, 154 setting packet priority, 154 slp, 27 smart esolutions, 158 enabling, 158 maintenance assistant, 159 meter assistant, 159 supplies assistant, 159 smb authentication, 57 smtp, 36 smtp server c...

  • Page 185

    Index workcentre 7755/7765/7775 multifunction printer system administrator guide 185 configuring repository settings for, 113 workflow scanning templates updating list of at control panel, 114 wsco installing, 91 wsd (web services for devices) enabling, 51 wsd services configuring, 51 x xerox root c...