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Oki B 4350N Technical Reference

Summary of B 4350N

  • Page 2: Note

    Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manuf...

  • Page 3: Contents

    Contents - 3 - introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 operating system requirements . . . . . . . . . . . . . . . . . ...

  • Page 4: Print Job Accounting Utility

    Introduction - 4 - print job accounting utility introduction the print job accounting software, designed specifically for oki printers in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each clie...

  • Page 5: Note

    - 5 - introduction with print job accounting, you can • control costs by limiting access to color printing for specific clients. • plan equipment allocation by monitoring exactly how much each client prints. • set up billing for individual clients based on their recorded usage. Note this software sa...

  • Page 6: Overview

    Overview - 6 - overview sample network diagram the print job accounting utility requires server computer using an appropriate windows operating system. Client computers using windows and/or macintosh operating systems. Connection to the printer(s) to be managed; either a direct connection (usb or pa...

  • Page 7: Server (Windows Only)

    - 7 - operating system requirements operating system requirements server (windows only) the print job accounting server software can be run under any of the following windows operating systems, with the latest service pack installed. • windows xp • windows 2000 • windows nt 4.0 (service pack 6 or la...

  • Page 8: Installation

    Installation - 8 - installation installing the print job accounting server software 1. Place the driver cd supplied with your printer in the cd-rom drive on the server computer and wait for the menu installer to open. If the cd does not autoplay, click start → run → browse. Browse to your cd-rom dri...

  • Page 9: 4. Click

    - 9 - installation 4. Click network software → administration tools → job accounting → client and follow the on-screen instructions. 5. When the installation finishes, the following window appears. See “client software” on page 61 for more information. Macintosh client computers mac os 9.1+ normally...

  • Page 10: Mac Os 10.2

    Installation - 10 - mac os 10.2 to install the job accounting client software, see your printer’s software installation guide. To activate the job acccounting client software once it is installed: 1. Before starting, have the job accounting id assigned for you by your system administrator handy. 2. ...

  • Page 11: 2. Click

    - 11 - installation 2. Click go → applications → okidata → print job accounting . 3. Double click the print job accounting icon. 4. Click new , then enter your loginname , username and jobaccountingid (as established by the system administrator) and click save .. 5. Click save . Macos10. 3_ja_clie n...

  • Page 12: Server Software Capabilities

    Installation - 12 - server software capabilities use the print job accounting server software • to register printers and clients • to set print limits • to set up automatic generation of print logs. • to set up automatic email of log reports to the administrator for each client, you can • enable/dis...

  • Page 13: For Print Logs, You Can

    - 13 - user name versus account id for print logs, you can • export print logs as comma-separated value (.Csv) files, which can be imported into many commercially available spreadsheet programs. • automatically email print logs to the administrator monthly on a selected day. • customize items to be ...

  • Page 14: Note

    User name versus account id - 14 - examples of account id scenarios: to permit only some clients to print: in this case, you need not necessarily assign an account id to each and every client. You assign one only to those clients who are permitted to print. All other clients will be recognized as un...

  • Page 15: Server Software

    - 15 - server software server software starting the server software click start → programs → okidata → print job accounting → print job accounting . The following window appears: important! The first time you open the server software, the following window appears. Make a note of the server id for fu...

  • Page 16: File Menu

    Server software - 16 - server software pull-down menus file menu printer menu entry function exit close the application. Entry function add a printer register a new printer. Manages multiple printers as a group … set up multiple registered printers as a group. Delete a printer/ printer group a a. Be...

  • Page 17: Log Menu

    - 17 - server software log menu entry function display logs a a. Before running, select the subject item from the “log tree” on the left side of the window. If you select “log,” all items will be subject to displaying/ exporting. If you select one printer, only that printer will be subject to displa...

  • Page 18: Option Menu

    Server software - 18 - option menu help menu entry function setup … set up: • mail server • email address for sender • email address for administrator • where you wish to store logs • closing date for logs (select the day of the month which determines when logs are considered previous month logs as ...

  • Page 19: Setting Up Automatic Email

    - 19 - server software setting up automatic email to set up monthly automatic email of selected print log data to the administrator, open the job accounting software, then: 1. Click option → setup . The following window appears: 2. Set up the general information on the mail setup tab, including the ...

  • Page 20: 4. On The

    Server software - 20 - 4. On the log storing folder tab, enter the path where the automatically exported logs are to be stored. 5. On the change the closing date tab, enter the day of the month on which logs are to be closed. Log reports will automatically be emailed to the administrator on the day ...

  • Page 21: Next

    - 21 - server software 2. Enter the group name of your choice, then click next . The following window appears: 3. Click finish . Note at this point, no printers have been registered, so none appear in the box. Printers can be added to established groups as they are being registered. If you create a ...

  • Page 22: Registering Printers

    Server software - 22 - registering printers to use print job accounting, you need to register printers to be managed in the server software. Before starting, check that the printers are powered up and properly connected. 1. From the main print job accounting window, click printer → add a printer . T...

  • Page 23: Search Printers

    - 23 - server software 2. Select the appropriate box(es). – to have the software search out local and/or network printers, select search printers and select local port and/or tcp/ip network . – to specify the printer address (local or network) manually, select specify the printer by address and fill...

  • Page 24: 3. Click

    Server software - 24 - 3. Click next and wait while the software searches for printers. A window appears, showing a listing of all the printers found. For example: 4. Select the printer you want to register from the list of printers searched and click next . Ja_addprinter2 .Bmp.

  • Page 25

    - 25 - server software the following window appears: ja_addprinter3.Bmp.

  • Page 26: 5. Set Up The Printer:

    Server software - 26 - 5. Set up the printer: printer name type in a printer name containing up to 32 characters. Printer group if the printer is to be included in a group, select the group here. Acquire logs you can designate the time to acquire logs in one of two ways: • by an interval of up to 24...

  • Page 27

    - 27 - server software the following window appears: ja_definefees.Bmp.

  • Page 28: •

    Server software - 28 - • pages tab, define fees window – 聺 page : select to set a fee to be charged for each page printed in color and for each page printed in mono. – 聺 sheet : select to set a fee to be charged for each printed sheet. In this case, the same fee will be charged for two-sided printin...

  • Page 29: •

    - 29 - server software • toner use amount tab, define fees window – 聺 toner use amount : select to set a standard feel per page for color and for mono printing. – automatic calculation : use this to set up automatic calculation of fees for toner use and save it under the name you enter. Once the set...

  • Page 30: •

    Server software - 30 - • drum use amount tab, define fees window – 聺 drum use amount : select to set a standard fee per page for color and for mono printing. – automatic calculation : use this to set up automatic calculation of fees for drum use and save it under the name you enter. Once the setting...

  • Page 31: •

    - 31 - server software • size tab, define fees window – 聺 size : select to set a fee per sheet printed which varies depending on the size of media used. Click change to set fees for individual media sizes. • tray tab, define fees window – 聺 tray : select to set a fee per sheet printed which varies d...

  • Page 32: •

    Server software - 32 - • media type tab, define fees window – 聺 media : select to set a fee per sheet printed which varies depending on the media used. Click change to set fees for the different media, including transparencies, labels, letterhead, card stock, etc. • belt fuser use amount tab, define...

  • Page 33: Fees

    - 33 - server software once the settings are saved, they can be used for other printers as well by selecting the saved settings name in the fees drop-down box in either the “add a printer for which logs will be acquired” window ( printer → add a printer → [click a printer] → next ) or the option tab...

  • Page 34: Auto Export Logs

    Server software - 34 - inhibit the initialization of hdd this controls whether or not the hard disk drive (if installed) and the printer flash (if installed) can be initialized. If initialization is inhibited, a client cannot delete the log using the printer's front panel. Use this in order to preve...

  • Page 35: Use Restrictions

    - 35 - server software use restrictions you can set usage limits for unregistered clients (data sent without id) and for local print (print from operator panel such as menu map or file list). When "disable printing" is set, clients cannot change other settings. • disable printing : all printing is c...

  • Page 36: 2. Click

    Server software - 36 - changing settings for a registered printer 1. From the main print job accounting window, highlight the printer you wish to change. 2. Click printer → properties . The following window appears: 3. Make any desired changes in settings, on the various tabs: • printer tab: change ...

  • Page 37: Setting Up Account Ids

    - 37 - server software setting up account ids adding account ids for a registered printer from the main print job accounting window: 1. Double click the printer for which you wish to set up account ids. The following window appears: ja_printerproperties.Bmp.

  • Page 38: 2. On The User Tab, Click

    Server software - 38 - 2. On the user tab, click register . The following window appears: 3. Click add . The following window appears: ja_id_registration .Bmp ja_addid1.Bmp.

  • Page 39: Next

    - 39 - server software 4. Enter the appropriate selections, then click next . The following window appears: 5. Establish the new account id: a. Enter the following information for the new account id: – account id number – name. – email address: if the user will have limits set on their printing, ent...

  • Page 40: C. Click

    Server software - 40 - c. Click next . The following window appears: notifies total result by e-mail select to send this user an email summarizing their monthly usage of the printer. Notifies by e-mail when limit value is exceeded select to alert this user by email when their set limit values have b...

  • Page 41: Next

    - 41 - server software d. Make your selections, then click next . The following window appears: disable printing all printing is cancelled. When this is selected, other settings cannot be changed. Disable color printing this account id cannot print color data. If they submit a color print job, it is...

  • Page 42: Next

    Server software - 42 - e. Select any print restrictions for the account id, then click next . The following window appears: f. Set limits per 24-hour period for the account id by any or all of the following: – total pages – total dollars – total minutes – total staples used ja_addid5.Bmp.

  • Page 43: G. Click

    - 43 - server software these limits will be checked at the selected interval or at the time setting for the log. G. Click finish . 6. Repeat the previous step for each account id to be added. 7. Click end , then click ok . Note whether the upper limits for a particular user have been exceeded is che...

  • Page 44: 2. On The User Tab, Click

    Server software - 44 - importing account ids from a registered printer once you create an account id for a registered printer, you can import it into records for other registered printers/groups in the system. The account id will bring with it the same settings such as usage limits, but you can chan...

  • Page 45: 3. Click

    - 45 - server software 3. Click other printer . The following window appears: ja_importuser.Bmp.

  • Page 46: Add

    Server software - 46 - 4. From the import source list, select a printer or group from which you want to import account id(s) and click add . Any ids not already registered for the printer appear in the user box : 5. Click any name/account ids that you do not wish to add and click delete , then click...

  • Page 47: 2. On The User Tab, Click

    - 47 - server software changing account id settings from the main print job accounting window: 1. Open the printer tree and double click the printer for which you wish to change account ids. 2. On the user tab, click register . The following window appears: ja_addid6.Bmp.

  • Page 48: Change

    Server software - 48 - 3. Click the name for which you wish to change settings, then click change . The following window appears: 4. Make any desired changes, then click ok . 5. Click end , then click ok . Ja_idproperties1.Bmp.

  • Page 49: Deleting Account Ids

    - 49 - server software deleting account ids from the main print job accounting window: 1. Open the printer tree and double click the name of the printer/group for which an account id is to be deleted. 2. On the user tab, click register . The following window appears: 3. Click the name for the accoun...

  • Page 50: Print Logs

    Server software - 50 - print logs setting up/changing the log acquisition interval the log acquisition interval is normally set up when you register a printer (see “registering printers” on page 22). To change the log acquisition interval for a particular registered printer or group: 1. From the mai...

  • Page 51: Log Display Items

    - 51 - server software log display items standard acquisition log. The following window appears: total display items listing of totals for a registered printer. The following window appears: ja_logdisplayitems.Bm p ja_totaldisplayitems.B mp.

  • Page 52: Log Export Items

    Server software - 52 - log export items items to be included in an exported log file. The following window appears: total export items items to be included in an exported file containing a listing of totals for a registered printer. The following window appears: ja_logexportitems.Bmp ja_totalexporti...

  • Page 53: 4. Make Your Selections:

    - 53 - server software 4. Make your selections: a. Items to be included have a check mark in their box. To delete or add an item, click the box next to it to toggle the check mark on and off. B. To change the position of the item in the log, click the name, then click up or down. 5. Click ok ..

  • Page 54: Using The Reports Tool

    Server software - 54 - using the reports tool the job accounting software can be used with microsoft excel to generate log reports using one of nine pre-programmed macros. Installing the reports tool 1. Place the driver cd supplied with your printer in the cd-rom drive on the server computer and wai...

  • Page 55: 7. When Done, Click

    - 55 - server software the file opens in raw data mode. 5. Select the worksheet you wish to view from the change worksheet drop-down list (e.G., printer usage). The window changes to display the selected worksheet.: 6. To print the data, press ctrl-p. 7. When done, click to close excel. Ja_xl_printe...

  • Page 56: Available Excel Macros

    Server software - 56 - available excel macros macro what is included account detail detailed information of each job for every account id, including: • account id • job id • date • document name • paper size • media type • total sheets • color pages • mono pages • total costs note: to limit the colu...

  • Page 57: Available Excel Macros

    - 57 - server software printer summary the following information for each printer for which data is available: • printer name • total jobs • total sheets • number of color pages printed • number of duplex pages printed (appears only when optional duplex unit is installed) • total costs incurred (as ...

  • Page 58: Viewing Acquired Logs

    Server software - 58 - viewing acquired logs from the main job accounting window, click the [+] beside log to expand the log tree. 8. Click the [+] beside the submenus to drill down to the log you wish to view. • date submenu lists the logs by date (year/month), then by registered printer. • printer...

  • Page 59: Reading Log Entries

    - 59 - server software reading log entries the items displayed in print log are as follows: log entries [in alphabetical order] column description 1200dpi a number of sheets printed in 1200 dpi 1200x600dpi a number of sheets printed in 1200 x 600 dpi 600dpi a number of sides printed in 600 dpi accou...

  • Page 60

    Server software - 60 - status result - printed, rejected etc. Time printing began a time the printing process started time printing ended a time the printing process ended time the log acquisition started a time the log was acquired from the printer (started) time the log was acquired a time the log...

  • Page 61: Client Software

    - 61 - server software client software starting the client software on the client computer, click start → programs → okidata → print job accounting client → change job accounting mode . Setting the user name and account id there are four job account modes: • tab mode • popup mode • hide mode • [not ...

  • Page 62: Hide Mode

    Server software - 62 - hide mode in this mode, the system administrator creates an id file that describes the information on all clients. Next, each client clicks import id file on their computer, then specifies this file. Printer clients need not know anything about their own account id. This id fi...

  • Page 63: On The Network

    - 63 - server software checking the status of printers on the network 1. Open microsoft internet explorer. 2. Type in the ip address for the printer (e.G., http://192.168.0.1). Note to find the ip address for the printer, do any of the following: • open the print job accounting software and select t...

  • Page 64: 3. Press Enter.

    Server software - 64 - 3. Press enter. The following printer status window appears: printer status the default opening screen. To see real-time printer status, click the update status button. Network summary clicking this will bring up a window with detailed information about the network, including ...

  • Page 65: • Port Configuration

    - 65 - server software • port configuration login as admin this brings up the “enter network password” window. You must log in before accessing the printer menu: ja_webnetworksummary.Bmp ja_webenterpassword.Bmp.

  • Page 66: Job Log

    Server software - 66 - job log this displays the print job log for the selected printer: ja_webjoblog.Bmp.

  • Page 67: Printer Menu

    - 67 - server software printer menu once you are logged in as the administrator, clicking this will bring up the following window, through which you can make changes in the printer’s menu settings.: the left pane contains a list of menu setting groups from which to select: • printer summary • genera...

  • Page 68: Submit Changes

    Server software - 68 - 3. Scroll down to the bottom of the screen and click submit changes : ja_webprintermenu3.Bmp.

  • Page 69: Troubleshooting

    - 69 - server software troubleshooting q. The printer i selected is not shown in the list when i click printer → add a printer → next . A. If it is offline, the printer will not be shown. Check to see that the printer is online. There are times the printer is not shown during printing. Wait for a wh...

  • Page 70: Known Problems / Solutions

    Server software - 70 - known problems / solutions 1. When using duplex printing with the postscript driver, if the reverse side is blank it is not counted as a page. 2. Installer installs a file for the currency unit according to the system's standard regional setting. If the correct file is not ins...

  • Page 71: 2. Select

    - 71 - server software uninstalling print job accounting uninstall the server software 1. Select a printer in the left pane of the server software. 2. Select start/end log from the printer menu. 3. Select delete a printer from the printer menu. You are prompted as to whether or not you wish to delet...

  • Page 72: Oki Data Americas, Inc.

    Oki data americas, inc. 2000 bishops gate blvd mount laurel, nj 08054-4620 phone: (800) 654-3282 [(800) oki-data] http://www.Okidata.Com.