Xerox 4215 Operation Manual - page 27

PHONEBOOK

Adding individuals to the phonebook

The procedures outlined in “Creating your Fax Phonebook” are

also used to add names and fax numbers to your phonebook.

Individuals and groups you add are displayed in the Fax

Phonebook Editor window (previously blank).  For more

information, refer to the “Using the Fax Phonebook Editor

window” and “Creating your Fax Phonebook” sections of this

chapter.  

Adding groups to the phonebook

The fax utility software defines a group as a collection of selected

individuals which can be added to your Fax Phonebook (similar

to a distribution list).  You create a document (follow the

procedure outlined in the “Sending a fax” section in the

“Operation” chapter) and identify the group to which you want

to fax your document.  Each individual that belongs to the group

you identified automatically receives your fax.  

Use the following procedure to identify individuals as members

of a group.  Refer to the “Broadcasting a fax” section of the

“Operation” chapter to send your document to each member of

the group in a single job transaction.  

1. Verify that each member of the group has been added to the

phonebook.  

2. Select the individual names that comprise your desired group

and click on them.  

3. Click on the [Save As Group...] button.  This displays the fax

Group Editor window in the Fax Phonebook Editor window.  

4. Enter a unique name for this group in the Group Name field.

5. Click on [Add] to add the group to the phonebook.  

6. Refer to the “Broadcasting a fax” section of the “Operation”

chapter to broadcast a fax to the individuals within the

group.

Broadcasting a fax

If you choose a group name as your fax destination, the fax

utility automatically broadcasts the fax to every member of the

group.  This means you follow the “Sending a fax” procedure

once, rather than as many times as you have individual

destinations.  These multiple fax jobs are placed in the Print

Monitor queue and are sent sequentially to the local (sending)

fax printer and then to the receiving fax machine.

Background printing must be set to ON, and you must be

running System 7 or MultiFinder with System 6 to activate

background printing.

XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

3-5