1. DL manuals
  2. Xerox
  3. Printer Accessories
  4. C123 - Copycentre B/W Laser
  5. User Manual

Xerox C123 - Copycentre B/W Laser User Manual

Manual is about: Xerox CopyCentre 133: User Guide

Summary of C123 - Copycentre B/W Laser

  • Page 1

    Copycentre workcentre workcentre pro user guide 604p18057.

  • Page 2

    Prepared and translated by: the document company xerox gkls european operations bessemer road welwyn garden city hertfordshire al7 1he england © 2005 by fuji xerox co., ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now a...

  • Page 3: Table of Contents

    Table of contents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 3 table of contents table of contents .....................................................................................3 1 before using the machine ...................................................................

  • Page 4

    Table of contents 4 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide powering on......................................................................................38 powering off......................................................................................38 ground fault ...

  • Page 5

    Table of contents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 5 original orientation............................................................................66 output format - copy.............................................................................66 booklet creatio...

  • Page 6

    Table of contents 6 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide reduce/enlarge.................................................................................92 send options - fax/internet fax ............................................................93 communication mode......

  • Page 7

    Table of contents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 7 2 sided originals .............................................................................120 original type ...................................................................................121 file format......

  • Page 8

    Table of contents 8 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide services ...............................................................................................151 job submission.............................................................................151 job templat...

  • Page 9

    Table of contents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 9 reports ............................................................................................198 maintenance/diagnostics.................................................................199 other settings.......

  • Page 10

    Table of contents 10 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide mailbox/stored document settings......................................................243 mailbox settings ..............................................................................243 stored document settings...

  • Page 11

    Table of contents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 11 overwrite hard disk.........................................................................277 print mode .......................................................................................277 fax receiving m...

  • Page 12

    Table of contents 12 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper jams in cover a....................................................................318 paper jams in cover b....................................................................319 paper jams in cover c ........

  • Page 13: 1 Before Using The Machine

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 13 1 before using the machine welcome to the xerox family of copycentre/workcentre products. This user guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox ...

  • Page 14: Conventions

    1 before using the machine 14 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide languages displayed on the touch screen you can change the languages in the following two ways. To change the language for temporary use, press the button on the control panel, then select the required la...

  • Page 15

    Conventions xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 15 paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray. Text in [square brackets] indicate that these are names ...

  • Page 16: Related Information Sources

    1 before using the machine 16 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide cautions cautions are statements that suggest the possibility of mechanical damage as a result of an action. For example: caution: use of controls, adjustments or performance of procedures other than thos...

  • Page 17

    Safety notes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 17 compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The s...

  • Page 18

    1 before using the machine 18 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide cleaning your product before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performanc...

  • Page 19

    Safety notes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 19 with specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a class 1 laser product. It does not emit hazardous l...

  • Page 20

    1 before using the machine 20 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide • never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local xerox/fuji xerox service representative or service provider...

  • Page 21: Regulatory Information

    Regulatory information xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 21 customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to ...

  • Page 22

    1 before using the machine 22 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide for fax function usa fax send header requirements: the telephone consumer protection act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to ...

  • Page 23

    Regulatory information xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 23 telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this xerox equipment, for repair or warranty in...

  • Page 24: Environmental Compliance

    1 before using the machine 24 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide europe radio equipment & telecommunications terminal equipment directive: this xerox product has been self-certified by xerox for pan-european single terminal connection to the analogue public switched te...

  • Page 25: About License

    About license xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 25 computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox energy star ® e...

  • Page 26

    1 before using the machine 26 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyr...

  • Page 27

    About license xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 27 this software is provided by the openssl project “as is” and any expressed or implied warranties, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose are discl...

  • Page 28: Illegal Copies

    1 before using the machine 28 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 4. If you include any windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “this product includes software written by tim hudson ...

  • Page 29

    Illegal copies xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 29 postal money orders. Bills, checks, or draft of money drawn by or upon authorized officers of the united states. Stamps and other representatives of value, of whatever denomination, which have been or may be issued u...

  • Page 30

    1 before using the machine 30 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the queen’s printer for canada, or the equivalent printer fo...

  • Page 31

    Product recycling and disposal xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 31 usa/canada xerox operates an equipment takeback and reuse/recycle program. Contact your xerox sales representative (1-800-ask-xerox) to determine whether this xerox product is part of the program. For...

  • Page 32

    1 before using the machine 32 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 33: 2 Product Overview

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 33 2 product overview this machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully con...

  • Page 34

    2 product overview 34 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide tel located on the back of the machine. Connect a telephone to this jack if required. Line 1 located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack...

  • Page 35: System Controls

    System controls xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 35 system controls the following diagram shows the names and functions of the buttons on the control panel. Button function 1 displays the log-in screen to enter the [system administrator menu] screen, or when the auth...

  • Page 36: Services and Features

    2 product overview 36 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide button names and icons used on the control panel may differ depending on the country of purchase. Services and features the machine has various features and provides valuable services. The following description o...

  • Page 37

    Services and features xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 37 fax/internet fax allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the address book or speed dialing features. Inte...

  • Page 38: Power On/off

    2 product overview 38 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide power on/off powering on ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet. The machine is ready to make copies about 12 seconds ...

  • Page 39: Power Saver Modes

    Power saver modes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 39 before using the machine, press the test button. If the gfi is working properly, the reset button should pop up. If it does, press the reset button. Note: if the reset button pops back up when you press it, or if ...

  • Page 40

    2 product overview 40 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide sleep mode the machine automatically switches to the sleep mode after the low power mode continues for a certain period of time. The sleep mode has a reduced power consumption compared to low power mode. In this ...

  • Page 41

    Changing the default time settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 41 3. Select [system settings] on the [system administrator menu] screen. 4. Select [system settings] on the [system settings] screen. 5. Select [common settings] on the [system settings] screen. 6. ...

  • Page 42: Modes

    2 product overview 42 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide modes use the buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine. There are four buttons on the machine. • all services • fe...

  • Page 43: Job Interrupt

    Job interrupt xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 43 features use this button to go back one previous screen. If you are using the [job status] screen or [machine status] screen, press the button to return to the previous copy, fax, and scan feature screen. The copy, fa...

  • Page 44: Recycled Paper

    2 product overview 44 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide recycled paper the use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both throu...

  • Page 45: 3 Copy

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 45 3 copy this chapter contains information on the copy screens and the features available. Note: some of the features described in this chapter are optional and may not apply to your machine configuration. Copying procedure this sect...

  • Page 46

    3 copy 46 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide document feeder the document feeder can hold up to 50 sheets of plain paper (16–32 lb bond or 38– 128 g/m 2 ). The document can be any size of 140–297 mm (5.5-11 inches) for width and 210–432 mm (8.5-17 inches) for length, a...

  • Page 47

    Copying procedure xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 47 1. Raise the document feeder or the document glass cover. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. 3. Lower the...

  • Page 48

    3 copy 48 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide if necessary, select one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following. Basic copying – page 49 image quality - copy – page 56 scan options - copy – page 58 outpu...

  • Page 49: Basic Copying

    Basic copying xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 49 the queued copy job will be displayed. If no job is displayed on the touch screen, it may have already been processed. For more information, refer to current and pending jobs in the job status chapter on page 268. Sto...

  • Page 50

    3 copy 50 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide reduce/enlarge in addition to 100% size for copies, reduced or enlarged copies within the range of 25– 400% can be produced by selecting one of the [reduce/enlarge] features. 100% makes copies at the same size as the documen...

  • Page 51

    Basic copying xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 51 variable % allows you to specify a reduction/enlargement ratio using the screen keypad or the scroll buttons on the touch screen within the range 25–400% in 1% increments. Independent x–y % allows you to specify a red...

  • Page 52

    3 copy 52 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide more displays the [paper supply] screen. [paper supply] screen allows you to select a paper tray from up to five preset trays including the bypass tray. 1. Select [more] for the [paper supply] feature on the [basic copying] ...

  • Page 53

    Basic copying xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 53 paper type select a paper type from the preset types displayed. The presets are set up by the key operator. 2 sided this feature allows you to automatically make double-sided copies from single or double-sided documen...

  • Page 54

    3 copy 54 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide [2 sided] screen allows you to select the previous option and whether to rotate side 2 pages head to toe on the printouts. 1. Select [more] for [2 sided] feature on the [basic copying] screen. 2. Select the required option. ...

  • Page 55

    Basic copying xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 55 2 staples left staples two positions on the left of the output. Top right staples the top right corner of the output. More displays the [copy output] screen. [copy output] screen allows you to select the sorting metho...

  • Page 56: Image Quality - Copy

    3 copy 56 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide • uncollated – delivers the copies in stacks based on the number of copies required for each document. For example, two copies of a three-page document are delivered in the order 1-1, 2-2, 3-3. Output destination select an o...

  • Page 57

    Image quality - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 57 1. Select [original type] on the [image quality] screen. 2. Select the required option. 3. Select [save]. Text use this option to copy documents that contain text only. Select this option when text must be clea...

  • Page 58: Scan Options - Copy

    3 copy 58 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide auto exposure this feature allows you to specify whether or not to suppress the background color of documents when copying. Note: this feature is disabled when selecting [photo] on the [original type] screen. 1. Select [auto...

  • Page 59

    Scan options - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 59 bound originals this feature allows you to copy facing pages of a bound document using the document glass. The two pages will be copied onto two separate pages. 1. Select [bound originals] on the [scan options] ...

  • Page 60

    3 copy 60 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide center erase erases printing of the central gutter area of the book that tends to be shadowed. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0–50 mm (0.0–2.0 inch...

  • Page 61

    Scan options - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 61 used, documents will be copied according to the specified size regardless of their actual size. 1. Select [original size] on the [scan options] screen. 2. Select the required option. 3. Select [save]. Auto size ...

  • Page 62

    3 copy 62 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: if you do not use this feature when copying bound documents or copying documents with the cover open, black shadows may appear around the edge or in the center of the copies. Note: to use this feature, the document ori...

  • Page 63

    Scan options - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 63 auto center automatically moves images to the center of the paper. Margin shift/variable shift automatically moves images by specified amounts on the paper. You can enter up to 50 mm (2 inches) for both dimensio...

  • Page 64

    3 copy 64 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 1. Select [margin shift/variable shift] in the [margin shift] screen. 2. Select [side 2] to display the [margin shift - side 2] screen. 3. Select the required option. 4. Select [save]. No shift disables the feature. Auto cen...

  • Page 65

    Scan options - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 65 on during auto rotates an image only when selecting [auto] in the [paper supply] or [reduce/enlarge] features. Rotation direction displays the [image rotation - rotation direction] screen. [image rotation - rota...

  • Page 66: Output Format - Copy

    3 copy 66 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide original orientation this feature allows you to specify the orientation of the documents. The document orientation must be specified before using the following features: independent x-y %, 2 sided, mixed size originals, bord...

  • Page 67

    Output format - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 67 4. Select the required option. Booklet creation this feature allows you to print the images side by side, on both sides of each page in the correct order to make a booklet. Fold the copies in half and staple in...

  • Page 68

    3 copy 68 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 1. Select [booklet creation - gutter] on the [booklet creation] screen. 2. Perform the necessary operations. 3. Select [save]. [booklet creation - covers] screen allows you to select the required option to add a cover sheet ...

  • Page 69

    Output format - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 69 1 sided use to copy single-sided documents. 2 sided use to copy double-sided documents. When selected, the [originals] option is available. Originals • head to head – select if your documents are head to head, ...

  • Page 70

    3 copy 70 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper tray settings displays the [covers - paper tray settings] screen. Select one of the presets to specify the [covers tray] and the [body pages tray]. The paper loaded in the trays selected for [covers tray] and [body pag...

  • Page 71

    Output format - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 71 multiple-up this feature allows you to copy two, four or eight independent documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to print them on one page. 1. Select...

  • Page 72

    3 copy 72 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide off disables the feature. Output size specifies the size of poster you want to make by selecting one of the presets that are listed on the touch screen. The machine automatically calculates the magnification and decides how ...

  • Page 73

    Output format - copy xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 73 annotation this feature allows you to add the date, page numbers, and a predetermined phrase to the copy outputs. 1. Select [annotation] on the [output format] screen. 2. Select the required option. 3. Select [...

  • Page 74

    3 copy 74 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide • style – displays the [annotation - page number - style] screen. Select a style for the page number. If you select a [1/n, 2/n, 3/n] option, the [n: total pages] option displays. Select [auto] to enable the machine to count...

  • Page 75: Job Assembly

    Job assembly xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 75 date and time prints the date and time that the copy job started on each of the copies. The [set numbering - date and time] screen is displayed. Select [on] to enable the feature. Serial number prints the serial number...

  • Page 76

    3 copy 76 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide sample set prints one set of the job prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. • off – disables the feature. • on – enables the feature. After cop...

  • Page 77: 4 Fax/internet Fax

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 77 4 fax/internet fax this chapter contains information on the fax screens and the fax features available. In addition to conventional fax features, the machine offers you a direct fax feature and an internet fax feature. Direct fax a...

  • Page 78: Fax/internet Fax Procedure

    4 fax/internet fax 78 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide the required country. After saving the settings, the machine reboots automatically. For more information, refer to other settings on page 200 note: this setting is only available with the fax option for the count...

  • Page 79

    Fax/internet fax procedure xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 79 • not available in the double-sided mode. Note: in both single-sided and double-sided modes, scanning a document at its original size or smaller is recommended. An enlarged image may be cut off during tra...

  • Page 80

    4 fax/internet fax 80 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide • using the keypad on the control panel • using the [address book] (refer to address book on page 82.) • using the [speed dial] (refer to speed dial on page 83.) • (for internet fax) using the screen keyboard on ...

  • Page 81: Specifying Destinations

    Specifying destinations xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 81 stop the fax/internet fax job follow the steps below to manually cancel an activated fax/internet fax job. 1. Select [stop] on the touch screen or press the button on the control panel to suspend the fax job...

  • Page 82

    4 fax/internet fax 82 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide next recipient use this feature to send the document to more than one destination. You can enter destinations using the numeric keypad or speed dialing. You can also use the [address book] to quickly look up and ...

  • Page 83

    Specifying destinations xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 83 group locates destinations registered in group codes. Speed dial this feature allows you to select a destination quickly using a 3-digit code assigned to it. An asterisk (* on the screen keypad or the contro...

  • Page 84

    4 fax/internet fax 84 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide symbol displays symbol keys on the screen. For information on using symbols as special characters in fax numbers, refer to special characters on page 85. Internet fax switches transmission mode between the regula...

  • Page 85

    Specifying destinations xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 85 f code machines that support f code and relay broadcasting features allow relay broadcasting operations using f code. For more information, refer to f code on page 100. Internet fax you can send an internet ...

  • Page 86

    4 fax/internet fax 86 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide dtmf method - examples the dtmf method uses combinations of special characters to send documents. See the following examples. • remote mailbox – sends a document to a mailbox on a remote machine. • polling – retr...

  • Page 87

    Basic features - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 87 basic features - fax/internet fax use the [basic features] screen to select the basic features for a fax/internet fax job. For information on the features available, refer to the following. Next re...

  • Page 88

    4 fax/internet fax 88 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide you can send an internet fax to a confidential mailbox on a remote machine, an internet fax-capable relay station for broadcasting to regular fax machines, or forward a faxed document stored in the machine’s mail...

  • Page 89

    Basic features - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 89 resolution the scan resolution affects the quality of the fax the remote machine receives. A higher resolution yields better quality. A lower resolution reduces communication time. Standard scans d...

  • Page 90

    4 fax/internet fax 90 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide photo select this option for documents that contain photographs only. Image quality - fax/internet fax you can also set [original type] or [lighten/darken] features as follows. Original type – page 90 lighten/dar...

  • Page 91

    Scan options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 91 reduce/enlarge – page 92 1. Press the button on the control panel. 2. Select [fax/internet fax] on the touch screen. 3. Select the [scan options] tab. 4. Select the required option. Bound originals u...

  • Page 92

    4 fax/internet fax 92 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide scan size using this feature, the size of the document can be automatically detected or selected from a list of preset sizes. If a preset size is selected, documents will be scanned according to the specified siz...

  • Page 93

    Send options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 93 preset % • 100% –sets the enlargement/reduction ratio to 100% (original size). • auto –after scanning the document with original size, automatically selects the enlargement/reduction ratio depending ...

  • Page 94

    4 fax/internet fax 94 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide communication mode use this feature to select a communication mode for fax transmissions. 1. Select [communication mode] on the [send options] screen. 2. Select the required option. 3. Select [save]. G3 auto sele...

  • Page 95

    Send options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 95 • on – applies the delayed start time. When you select this option, [start time] is displayed at the right side of the screen. Start time displays the delayed start time, and displays the [delayed st...

  • Page 96

    4 fax/internet fax 96 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide send header use this feature to add a remark (“resend” or space), the start time, the date of transmission, the sender name, the destination name, the fax number, and the quantity at the top of each page of the d...

  • Page 97

    Send options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 97 [comment - recipient’s comment] screen 1. Select [on] on the [cover note] screen. 2. Select [comment]. 3. Select [recipient’s comment:]. 4. Select [on] on the [comment - recipient’s comment] screen. ...

  • Page 98

    4 fax/internet fax 98 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide comment 1 displays the [comment 1] screen to specify comments. Comment 2 displays the [comment 2] screen to specify comments. [comment 1] screen 1. Select [on] on the [internet fax comment] screen. 2. Select [com...

  • Page 99

    Send options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 99 1. Select [report/read receipts] or [report/send receipts] on the [send options] screen. 2. Select the required option. 3. Select [save]. Transmission report • off – disables the feature. • on – outp...

  • Page 100

    4 fax/internet fax 100 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide remote mailbox this feature allows you to access a mailbox on a remote machine to send and retrieve confidential documents. You must know the mailbox number and the password (if one is set up) to access the remo...

  • Page 101

    Send options - fax/internet fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 101 example: f code: 0 (to designate an f code transmission) followed by the mailbox number password (if required): the password for the mailbox • confidential polling using f code you can send a pollin...

  • Page 102

    4 fax/internet fax 102 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide next sets the entered value and moves to the other entry field. Internet fax profile this feature allows you to specify a profile to restrict the attribute information for transmissions between machines equipped...

  • Page 103: On-Hook/others - Fax

    On-hook/others - fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 103 on-hook/others - fax this section describes features on the [on-hook/others] screen. For information, refer to the following. Polling – page 103 store for polling – page 104 on-hook (manual send/receive) – pag...

  • Page 104

    4 fax/internet fax 104 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide store for polling this feature allows you to store documents in public and private mailboxes on the machine that a remote machine can retrieve later. 1. Select [store for polling] on the [on-hook/others] screen....

  • Page 105

    On-hook/others - fax xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 105 select all of the fax documents stored for polling when you want to delete or print all documents. Delete deletes the documents stored for polling. Select the documents requiring deletion using the scroll butt...

  • Page 106

    4 fax/internet fax 106 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide on-hook (manual send/receive) use this feature to make a telephone call with the handset on-hook. When the phone is on the hook, you can hear the other party but cannot talk to them. You can also send or receive...

  • Page 107: 5 Scan/e-Mail

    Xerox copycentre/workcentre/workcentre pro 123/128133 user guide 107 5 scan/e-mail this chapter describes how to use the scan features. For more information on the specific types of scan, refer to the following. To scan and e-mail documents – e-mail – page 111 after a document is scanned, scanned da...

  • Page 108

    5 scan/e-mail 108 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Load the documents 1. Load documents face up with the top edge entering the document feeder first, or face down on the document glass. 2. Select the features each scan type has its own screen. Select [e-mail], [net...

  • Page 109

    Scanning procedure xerox copycentre/workcentre/workcentre pro 123/128133 user guide 109 if necessary, press one of the tabs and configure the scan settings. For information on the individual tabs, refer to the following. E-mail – page 111 save in: - scan to mailbox – page 115 job templates - network...

  • Page 110

    5 scan/e-mail 110 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Click [start] on the taskbar, then select [program]>[xerox]>[utility]>[mailbox viewer 2]. 2. From the list displayed, click the name of the machine, and then [select scanner]. 3. Enter the number (001–200) of the m...

  • Page 111: E-Mail

    E-mail xerox copycentre/workcentre/workcentre pro 123/128133 user guide 111 e-mail this section describes how to scan documents to send them as e-mail attachments. You can specify destination addresses by using the screen keyboard to enter the addresses, or by selecting from the address book. For mo...

  • Page 112

    5 scan/e-mail 112 xerox copycentre/workcentre/workcentre pro 123/128133 user guide bcc uses the selected address as a bcc recipient. Go to this is displayed only when the local address book on the machine is displayed. Specify the number assigned to an address using the numeric keypad on the control...

  • Page 113

    E-mail xerox copycentre/workcentre/workcentre pro 123/128133 user guide 113 custom item select one of the custom items set by the key operator as a search value. For information on specifying the item displayed, refer to attribute type of custom item 1- 3 in the setups chapter on page 241 enter/chan...

  • Page 114

    5 scan/e-mail 114 xerox copycentre/workcentre/workcentre pro 123/128133 user guide sender use this feature to add the sender’s address to an address entry field. 1. Select [sender] on the [e-mail] screen. 2. Select the required option. 3. Select [save]. To adds the sender’s address in the to field. ...

  • Page 115: Save In: - Scan to Mailbox

    Save in: - scan to mailbox xerox copycentre/workcentre/workcentre pro 123/128133 user guide 115 file name enter a file name to be assigned to the scanned data. After selecting this field, select [keyboard]. Clear field clears the currently selected entry field. Enter sender’s address adds the sender...

  • Page 116

    5 scan/e-mail 116 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Press the button on the control panel. 2. Select [scan to mailbox] on the touch screen. 3. Select a mailbox for saving scanned data. For more information on mailboxes, refer to the check mailbox chapter. Job templa...

  • Page 117: Save In: - Scan to Ftp/smb

    Save in: - scan to ftp/smb xerox copycentre/workcentre/workcentre pro 123/128133 user guide 117 save in: - scan to ftp/smb this section describes how to send scanned documents to specified destinations using ftp or smb protocols. For more information, refer to the following. Transfer protocol – page...

  • Page 118

    5 scan/e-mail 118 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Select [transfer protocol] on the [scan to ftp/smb] screen. 2. Select the required option. 3. Select [save]. Ftp specifies the ftp protocol. Smb specifies the smb protocol. Smb (unc format) specifies the smb protoc...

  • Page 119: Basic Scanning

    Basic scanning xerox copycentre/workcentre/workcentre pro 123/128133 user guide 119 file name specify a file name to be assigned to the document. A file name is automatically assigned by the machine. To assign a different file name, select [change settings] and use the displayed keyboard. File name ...

  • Page 120

    5 scan/e-mail 120 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 2 sided originals – page 120 original type – page 121 file format – page 122 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [basic scanning] tab on the touch screen....

  • Page 121

    Basic scanning xerox copycentre/workcentre/workcentre pro 123/128133 user guide 121 2 sided (h to t) scans double-sided documents opened vertically. Note: if you select this option, the [original orientation] is automatically set to [head to left]. If you need to change the setting, select [more], a...

  • Page 122

    5 scan/e-mail 122 xerox copycentre/workcentre/workcentre pro 123/128133 user guide grayscale use for documents containing shading or halftones. Select this option when documents include images or shades of gray. Text & photo use for documents that contain both text and photographs. Text and photogra...

  • Page 123: Image Quality

    Image quality xerox copycentre/workcentre/workcentre pro 123/128133 user guide 123 jpeg saves scanned data in jpeg format. Image quality this section describes how to adjust the quality of scanned data such as contrast and sharpness. For more information, refer to the following. Lighten/darken/contr...

  • Page 124: Scan Options

    5 scan/e-mail 124 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Select [sharpness] on the [image quality] screen. 2. Select the sharpness level. 3. Select [save]. Auto exposure use this feature to specify whether or not to suppress the background color of documents. 1. Select [...

  • Page 125

    Scan options xerox copycentre/workcentre/workcentre pro 123/128133 user guide 125 note: if you select [grayscale] on the [original type] screen, you cannot select [600dpi]. Note: for mixed size originals and double-sided originals, you can select up to [600dpi]. 1. Select [scan resolution] on the [s...

  • Page 126

    5 scan/e-mail 126 xerox copycentre/workcentre/workcentre pro 123/128133 user guide right page only scans only the right-side page of an open book. Top page only scans only the top-side page of an open book. Bottom page only scans only the bottom-side page of an open book. Center erase erases the wid...

  • Page 127

    Scan options xerox copycentre/workcentre/workcentre pro 123/128133 user guide 127 mixed size originals this feature allows you to scan mixed sizes of documents using the document feeder at the same time and save them in a single file. Note: to enable the feature, select [auto size detect] on the [sc...

  • Page 128: Output Format

    5 scan/e-mail 128 xerox copycentre/workcentre/workcentre pro 123/128133 user guide reduce/enlarge this feature allows you to select the enlargement/reduction ratio of the document for scanning. 1. Select [reduce/enlarge] on the [scan options] screen. 2. Perform the necessary operations. 3. Select [s...

  • Page 129

    Output format xerox copycentre/workcentre/workcentre pro 123/128133 user guide 129 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [output format] tab. 4. Select the required option. Image compression use this feature to select the ratio of data com...

  • Page 130

    5 scan/e-mail 130 xerox copycentre/workcentre/workcentre pro 123/128133 user guide 1. Select [split send] on the [output format] screen. 2. Select the required option. 3. Select [save]. Off disables the feature. Split by page divides scanned data by the preset number of pages. The presets are set up...

  • Page 131

    Output format xerox copycentre/workcentre/workcentre pro 123/128133 user guide 131 password use this feature to set the password for a job template server. Note: the selection for this feature is displayed only when you have selected [network scanning]. 1. Select [password] on the [output format] sc...

  • Page 132

    5 scan/e-mail 132 xerox copycentre/workcentre/workcentre pro 123/128133 user guide.

  • Page 133: 6 Check Mailbox

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 133 6 check mailbox this chapter describes the methods for checking, printing, or deleting documents in a mailbox. You can store the following types of documents (marked with matching icons in the document list) in a mailbox. • incomi...

  • Page 134

    6 check mailbox 134 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide document list this screen allows you to print or delete documents in the selected mailbox. You can also link a mailbox or the documents inside to a job flow sheet to automate document processing. For more informati...

  • Page 135

    Check mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 135 note: the job flow sheet feature is available only when the optional hard disk is installed on the machine. You can register the following types of document processing in a job flow sheet. • specifying destinations (...

  • Page 136

    6 check mailbox 136 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: mailboxes with this option enabled are marked with an arrow above their icons. Start executes the linked job flow sheet and returns to the [document list] screen. This button appears only when the mailbox has...

  • Page 137

    Check mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 137 • shared sheets (administrator) – displays the job flow sheets owned by the key operator. Note: job flow sheets owned by unique users other than the currently logged in user are not displayed. When not logged in to t...

  • Page 138

    6 check mailbox 138 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide edit destination refer to job flow sheets in the setups chapter on page 247..

  • Page 139: 7 Stored Programming

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 139 7 stored programming this chapter describes how to use the stored programming feature to simplify multiple operations into a simple procedure. First, you register a series of operations in a job number. Later, you can select the j...

  • Page 140

    7 stored programming 140 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: stored programming is saved by button position on the touch screen. Therefore any changes to the button position will result in changes to the stored operation. The button position changes when adding/de...

  • Page 141: 8 Print

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 141 8 print this chapter contains information on the optional print feature of the machine. With this feature, you can send print jobs from a pc directly to the machine. Note: some of the features described in this chapter are optiona...

  • Page 142: Print Driver Features

    8 print 142 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide • pcl emulation this feature allows you to print documents from a pc not supported by the supplied pcl print driver, according to the emulation parameters (i.E., paper size) set on the machine. For information on how to se...

  • Page 143

    Print driver features xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 143 multiple up prints multiple documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to fit on one page. Poster divides and enlarges a single image and prints it over...

  • Page 144: Emulation Parameters

    8 print 144 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide emulation parameters the emulation parameters for pcl and pdf can be changed as necessary. For information on how to change parameter values, refer to print mode in the machine status chapter on page 277. Pcl emulation par...

  • Page 145

    Emulation parameters xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 145 2 side print 206 0 (default): off 1: on sets whether to enable double-sided printing. Default font 207 0: cg times 1: cg times italic 2: cg times bold 3: cg times bold italic 4: univers medium 5: univers mediu...

  • Page 146

    8 print 146 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide symbol set 208 0 (default): roman 8 1: iso 8859-1 latin 1 2: iso 8859-2 latin 2 3: iso 8859-9 latin 5 4: iso 8859-10 latin 6 5: pc-8 6: pc-8 dn 7: pc-775 8: pc-850 9: pc-852 10: pc-1004 (os/2) 11: pc turkish 12: windows 3....

  • Page 147

    Emulation parameters xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 147 pdf parameter item no. Value print sets 401 1–999 (default: 1): specify the number of print sets. 2 side print 402 0 (default): off 1: lef binding 2: sef binding specifies which edge of paper is to be bound fo...

  • Page 148

    8 print 148 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 149

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 149 9 centreware internet services this chapter contains information on the optional centreware internet services program. The centreware internet services program uses the embedded web user interface which enables communication betwe...

  • Page 150

    9 centreware internet services 150 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide accessing centreware internet services follow the steps below to access centreware internet services. 1. At a client workstation on the network, launch an internet browser. 2. In the url field, enter...

  • Page 151: Services

    Services xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 151 menu panel displays information about the machine, including the [name], [ip address], [product name] and [status]. Other details may also be displayed if they have been specified on the [properties] page. The [refresh st...

  • Page 152

    9 centreware internet services 152 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide quantity enter the number of sets to print. You can enter a number between 1 to 999. 2 sided print allows you to select 1 sided prints or 2 sided prints (head to head or head to toe). Collated specif...

  • Page 153

    Services xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 153 create new to create a new template, click [create new] at the top right corner of the template page. A user id and password are required. After editing, click [ok]. The template is then saved. You can view the saved temp...

  • Page 154

    9 centreware internet services 154 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide filing policy select the filing method from the drop down menu. You can select from [overwrite existing file], [add to existing file], [create new] or [cancel]. Job log select whether to enable or di...

  • Page 155

    Services xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 155 edit to change an existing template, click [edit] on the right of the template requiring changes. After changing, click [ok] to save the template. You can view the saved templates by clicking [list]. Copy to copy a templa...

  • Page 156: Jobs

    9 centreware internet services 156 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide undo reset the values before a change was made. New settings will not be sent to the machine. Refresh click this button to display the latest job template list. File repository setup this page allows...

  • Page 157

    Jobs xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 157 2. On the collapsible menu of the menu panel, click [job list] to view the list of active jobs or click [job history list] then [job history] to view the list of completed jobs. Job list this page displays the list of active ...

  • Page 158: Status

    9 centreware internet services 158 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide output destination displays the output destination, address, document receipt number or name of the recipient server or file. If the output destination is unknown or not specified, “-” is displayed. ...

  • Page 159

    Status xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 159 trays this page displays the status of the paper tray and output tray. Click on the [+] sign to expand the menu. Paper tray trays lists the available paper trays, namely tray 1, tray 2, tray 3 (optional), tray 4 (optional),...

  • Page 160: Properties

    9 centreware internet services 160 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide drum cartridge displays the status of the drum cartridge as [ready], [type mismatch], [replace soon], [replace now], or [not installed]. Note: if [replace now] is displayed, replace the drum cartridg...

  • Page 161

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 161 changes are made. The default user id and password for the system administrator are “11111” and “x-admin”, respectively. This id and password are default and can be changed by the system administrator. Properties featur...

  • Page 162

    9 centreware internet services 162 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper tray attributes trays lists the paper trays installed. Paper type lists the paper type set for each tray. Priority allows you to set the priority for specified paper trays. Paper settings paper...

  • Page 163

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 163 mailbox mailbox number allows you to configure the settings of a mailbox number. Edit click this button to display the mailbox settings screen. Document order allows you to select the display order of the documents save...

  • Page 164

    9 centreware internet services 164 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide mailbox mailbox settings allows you to configure the detailed settings as follows. Mailbox number – displays the mailbox number. This is a display-only item. Mailbox name – enter the name of the mail...

  • Page 165

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 165 mailbox edit job flow sheet edit destination – allows you to select the processing type to be edited. Edit job flow sheet – click to edit the settings for the specified processing type. Print name – displays the name of...

  • Page 166

    9 centreware internet services 166 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide mailbox smb transfer name – displays the name of the job flow sheet. Recipient name – enter the recipient's name. Server name – enter the server address. Volume name – enter the volume name. Save in ...

  • Page 167

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 167 mail notice settings mail notice settings allows you to configure the e-mail notice settings as follows. Notice frequency – allows you to select the frequency of sending the status e-mail. Notice day (weekly) – allows y...

  • Page 168

    9 centreware internet services 168 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide auditron settings auditron settings allows you to enable or disable the auditron feature for each service. Auditron mode – displays the auditron mode enabled. Auditron (print) – select to enable the ...

  • Page 169

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 169 port status port status allows you to select whether to enable or disable different ports used on the machine. Parallel – allows you to select the check box to enable. Usb – allows you to select the check box to enable....

  • Page 170

    9 centreware internet services 170 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide port settings parallel allows you to configure the parallel port settings. Bi-directional communication – allows you to enable or disable bi-directional communication (ieee1284). Auto eject time – al...

  • Page 171

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 171 protocol settings unicode support – allows you to specify whether to enable unicode support in the host name and workgroup name during smb transmission. Auto master mode – allows you to enable or disable (on/off) auto m...

  • Page 172

    9 centreware internet services 172 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide protocol settings tcp/ip allows you to configure the following tcp/ip settings. Host name – enter the host name. Get ip address – allows you to set the method for obtaining the ip address by selectin...

  • Page 173

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 173 protocol settings ip address list allows you to limit the ip address used for receiving print data when tcp/ip is enabled. • ip filter – allows you to enable or disable ip filtering. • no. – displays the entry number of...

  • Page 174

    9 centreware internet services 174 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide protocol settings port9100 allows you to configure the time-out settings for the port9100. Port number – enter a value for the port number between 8000 and 9999. Tbcp filter – only displayed when pos...

  • Page 175

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 175 protocol settings smtp authentication user name – specify the user id for smtp authentication. Smtp authentication password – specify the password for smtp authentication. Domain filtering - receive – allows you to spec...

  • Page 176

    9 centreware internet services 176 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide emulation settings postscript allows you to configure the settings when postscript is enabled as follows. Logical printer number – enter the logical printer number and click the [edit] button. Paper ...

  • Page 177

    Properties xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 177 emulation settings variable x% – allows you to specify the x% between 25 to 100%. Up/down adjustment – allows you to specify a value between -250 and 250 mm (-9.8–9.8 inches) to adjust the vertical position. Left/right ...

  • Page 178

    9 centreware internet services 178 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide memory settings memory settings allows you to change the settings for the free space available and the print page buffer size for parallel, usb, ethertalk, smb, netware, lpd, ipp, port9100, and posts...

  • Page 179: Maintenance

    Maintenance xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 179 maintenance this page displays the error history. It contains the following details on jobs where an error has occurred. Click the [maintenance] tab on the main panel on the home page. • date/time – displays the date a...

  • Page 180

    9 centreware internet services 180 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 181: 10 Paper and Other Media

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 181 10 paper and other media the machine is designed to use various paper types and other media. This chapter provides information on loading paper and other types of media into the machine. Loading paper the machine can be equipped w...

  • Page 182

    10 paper and other media 182 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: to avoid jams and misfeeds, do not load paper on top of any remaining paper in the tray. Remove the paper, and reload it on top of the new stock loaded. 2. If required, move the paper tray guides fur...

  • Page 183

    Loading paper xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 183 6. Set the machine to detect the paper size automatically, or manually specify the required size. For more information, refer to paper size in the setups chapter on page 195. Note: paper sizes detected by the machine...

  • Page 184: Storing and Handling Paper

    10 paper and other media 184 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide tandem tray module (ttm) the tandem tray module allows you to load larger amounts of paper. It consists of two trays. Note: you cannot load custom size paper into the tandem tray module. 1. Pull out the tr...

  • Page 185

    Supported paper sizes and types xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 185 • store paper in dry conditions, away from extreme heat or cold, such as radiators or open windows. • store paper flat on a shelf or pallet above floor level. • leave the paper wrapped and boxed unt...

  • Page 186

    10 paper and other media 186 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide o: available x: not available 8 × 10” 203.2 254.0 sef x x o o x lef x x o o x 8.5 × 11” 215.9 279.4 sef o x o o o lef o o o o o 8.46 × 12.4” 215.0 315.0 sef x x o o x 8.5 × 13” 215.9 330.2 sef o x o o o 8....

  • Page 187

    Supported paper sizes and types xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 187 non-standard sizes paper size tray 1, 2/ tray 3, 4 (two tray module) tray 3, 4 (ttm) tray 5 (bypass) duplex module finisher width 140 to 297 mm 5.5 to 11.7” not available 89 to 297 mm 3.5 to 11.7” 8...

  • Page 188

    10 paper and other media 188 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide supported paper types the following table lists the paper types supported for each paper tray, duplex module, and the finisher. O: available x: not available • side 2 paper: refers to the paper already pri...

  • Page 189: 11 Setups

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 189 11 setups this chapter, aimed for the key operator, describes how to change various defaults preset on the machine, how to register various items such as mailboxes and destinations, and how to configure or change key operator sett...

  • Page 190: System Settings

    11 setups 190 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 2. Customizing the settings 1. Select a desired option. Customize the settings by performing operations as necessary. For some options, select [change settings] to change the settings or to enter characters through the s...

  • Page 191

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 191 reports – page 198 maintenance/diagnostics – page 199 other settings – page 223 1. Select [common settings] on the [system settings] screen. 2. Select the required option. 3. Select [close]. Machine clock/timers us...

  • Page 192

    11 setups 192 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide auto clear with this feature enabled, the machine displays the default screen if you do not perform any operation within the selected period of time. You can select the time period in the range from 1 to 4 minutes. The t...

  • Page 193

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 193 audio tones use this feature to select the volume level of tones to be generated at various occasions. You can choose different volume levels for each item shown on the screen. 1. Select [audio tones] on the [commo...

  • Page 194

    11 setups 194 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide low toner alert tone select the volume level of the tone generated when it is time to replace the toner cartridge. Line monitor volume select the volume level of the tone generated for the line monitor, which allows you ...

  • Page 195

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 195 screen after auto clear select the screen to be displayed after the machine performs auto clear. Job type on job status screen select the job types to be displayed when you select [completed jobs] on the [job statu...

  • Page 196

    11 setups 196 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper tray priority specify either tray 1 or tray 2 to be given priority by auto tray switching. When the optional tray 3 and 4 are fitted, these can be included and a priority order can be specified. Tray 5 (bypass) is ...

  • Page 197

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 197 auto job promotion use this feature to specify whether to automatically promote a job ahead of the jobs that cannot be processed, such as due to an empty paper tray. 1. Select [auto job promotion] on the [common se...

  • Page 198

    11 setups 198 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide reports use this feature to specify how reports are to be automatically printed. 1. Select [reports] on the [common settings] screen. 2. Perform the necessary operations. 3. Select [close]. Job history report specify whe...

  • Page 199

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 199 send to relay station causes the machine to automatically send a relay broadcast report to relay stations. Print at local station causes the machine to automatically print out a relay broadcast report. Send to rela...

  • Page 200

    11 setups 200 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide software options specify software options. For information on setting procedures and software codes, refer to the instruction for the required software option package. Other settings use this feature to configure various...

  • Page 201

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 201 odd page 2 sided select whether to add a blank page to a document that contains an odd number of pages, so that the document prints as an even number of pages. Paper size settings specify the paper size table used ...

  • Page 202

    11 setups 202 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide *1: when scanning mixed size originals, automatic size detection is not available. Paper size the machine automatically recognizes the following sizes when recording media is loaded in trays 1–4, and trays 3 and 4 of the...

  • Page 203

    Common settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 203 8.5 × 11” sef (letter) 215.9 279.4 o o o o o 8.5 × 11” lef (letter) 279.4 215.9 o o o o o o o o o o 8.5 × 13” sef (legal) 215.9 330.2 o o o o o 8.5 × 14” sef (legal) 215.9 355.6 o o o o o b4 sef 257.0 364.0 o o o o...

  • Page 204

    11 setups 204 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide millimeters/inches select [millimeters] or [inches] as the unit for entering document or scan sizes. Keyboard input restriction specify whether the machine is to allow entry of only ascii characters, or characters includ...

  • Page 205: Copy Mode Settings

    Copy mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 205 copy mode settings this screen allows you to change the default settings for each copy feature. There are five main setup options available for the copy mode. For more information, refer to the following. Note: ...

  • Page 206

    11 setups 206 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide the preset values of the [reduce/enlarge presets] can be changed. For more information, refer to reduce/enlarge presets on page 210. Copy defaults use this feature to set the default for each copy feature. The default se...

  • Page 207

    Copy mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 207 2 sided sets the default for the [2 sided] feature on the [more...]/[basic copying] screen. Mixed size originals sets the default for the [mixed size originals] feature on the [scan options] screen. Border erase...

  • Page 208

    11 setups 208 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide output destination sets the default tray for output. If the machine is equipped with the finisher, select [center output tray] or [finisher tray]. Note: before using the center output tray, it must be enabled through the...

  • Page 209

    Copy mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 209 maximum stored pages sets the maximum number of pages that can be stored in memory when you copy documents. The maximum number can be set to 999 using the scroll buttons or the numeric keypad on the control pane...

  • Page 210

    11 setups 210 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide original size defaults use this feature to preset document size buttons. These are displayed when you use the [original size] feature on the [scan options] screen. If you predefine frequently used document sizes, you can...

  • Page 211

    Copy mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 211 1. Select [reduce/enlarge presets] on the [copy mode settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [close]. R/e preset 1–7 allows you to as...

  • Page 212: Network Settings

    11 setups 212 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide network settings this screen allows you to change the default settings for the network configuration. There are eight main setup options available. For more information, refer to the following. Note: items shown in these...

  • Page 213

    Network settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 213 print mode specify the pdl (page description language) to be used for print jobs. Only pre- installed pdls are available. Pjl specify whether to enable the pjl (printer job language). Auto eject time specify the t...

  • Page 214

    11 setups 214 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide auto eject time specify the time-out period when print data is not sent to the machine sequentially. If the specified time elapses, the remaining data inside the machine is automatically printed out. You can enter a time...

  • Page 215

    Network settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 215 receive e-mail use this feature to specify whether to enable the mail receiving port. Send e-mail use this feature to specify whether to enable the mail transmission port. Mail notice service use this feature to s...

  • Page 216

    11 setups 216 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide tcp/ip - subnet mask allows you to enter the subnet mask in the form of vvv.Xxx.Yyy.Zzz. Tcp/ip - gateway address allows you to enter the gateway address in the form of vvv.Xxx.Yyy.Zzz. Tcp/ip - ip filter specify whether...

  • Page 217

    Network settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 217 pop3 server settings this feature allows you to set up the pop3 server settings, such as port number, ip address, server name, and password. 1. Select [pop3 sever settings] on the [network settings] screen. 2. Per...

  • Page 218

    11 setups 218 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide smtp server settings this feature allows you to set up the smtp server settings, such as port number, ip address, server name and a password. 1. Select [smtp sever settings] on the [network settings] screen. 2. Perform t...

  • Page 219

    Network settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 219 domain filter this feature allows you to restrict incoming e-mails by registering domain names of senders. 1. Select [domain filter] on the [network settings] screen. 2. Perform the necessary operations. 3. Select...

  • Page 220: Print Mode Settings

    11 setups 220 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide remote server port number allows you to enter the port number for the kdc server communication within the range of 1–65535. Remote server realm name allows you to enter the kdc realm name within a maximum of 64 character...

  • Page 221

    Print mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 221 allocate memory use this feature to specify memory capacities required for printing and for the receive buffer for each interface. 1. Select [allocate memory] on the [print mode settings] screen. 2. Use the scr...

  • Page 222

    11 setups 222 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide hard disk specifies the spool location to the hard disk. Receiving buffer - netware allows you to change the input buffer memory capacity for netware interface within the range of 64–1,024 kb in 32 kb increments using th...

  • Page 223

    Print mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 223 receiving buffer - port9100 allows you to change the input buffer memory capacity for port9100 interface within the range of 64–1,024 kb in 32 kb increments using the scroll buttons or the numeric keypad. The c...

  • Page 224: Scan Mode Settings

    11 setups 224 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide unregistered forms sets whether to abort a job which is specified to use form overlay when the form is not found (not registered) in the machine. Banner sheet sets whether to add sorting sheets (banner sheets). This is e...

  • Page 225

    Scan mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 225 scan defaults use this feature to configure or change various default settings for the scan features. 1. Select [scan defaults] on the [scan mode settings] screen. 2. Use the scroll buttons to switch between scr...

  • Page 226

    11 setups 226 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide border erase specify the default for erasing black marks that may appear around the edges or at the center binding area of scanned results when scanning bound documents or documents with the platen glass cover open. Bord...

  • Page 227

    Scan mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 227 1. Select [scan size defaults] on the [scan mode settings] screen. 2. Use the scroll buttons to switch between screens. 3. Perform the necessary operations. 4. Select [close]. A/b series size select from paper s...

  • Page 228

    11 setups 228 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide reduce/enlarge presets use this feature to configure or change the reduction/enlargement ratio buttons that appear when [preset %] is selected on the [reduce/enlarge] screen under the [scan options] tab. 1. Select [reduc...

  • Page 229: Fax Mode Settings

    Fax mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 229 maximum stored pages specify the maximum number of pages to be stored in memory through scanning. Select the number in the range from 1 to 999. Tiff format specify the type of the tiff format to be used when tiff...

  • Page 230

    11 setups 230 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 4. Select [close]. Fax screen default allows you to choose between [basic features] and [address book] for the first screen to be displayed when you select the fax feature. Address book default allows you to specify the ...

  • Page 231

    Fax mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 231 communication mode sets the default for the [communication mode] feature on the [send options] screen. Send header sets the default for the [send header] feature on the [send options] screen. Transmission report ...

  • Page 232

    11 setups 232 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide doc for polling - auto delete sets whether to delete the document data for the [store for polling] feature on the [on- hook/others] screen from the memory automatically after the remote machine polled your document. Rota...

  • Page 233

    Fax mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 233 2 up on receipt sets whether to print two consecutive received documents onto one page. It is effective in saving paper. If the number of received pages is odd, a blank page will be add at the end. If the sizes o...

  • Page 234

    11 setups 234 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide maximum stored pages sets the maximum number of pages that can be stored in memory when you scan documents for fax transmission. The maximum number can be set to 999 using the scroll buttons or the numeric keypad on the ...

  • Page 235

    Fax mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 235 reduce/enlarge presets use this feature to set magnification presets. These are displayed when you select [variable %] in the [reduce/enlarge] feature on the [scan options] screen. If you predefine frequently use...

  • Page 236

    11 setups 236 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide scan size 1–11 allows you to assign your choice of document sizes to each of the 11 buttons. A/b series size displays the 10 standard document size in a or b series. Inch size displays the 12 document size in inches. Oth...

  • Page 237

    Fax mode settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 237 machine password registers the password to restrict the remote machines which send documents. By setting a machine password, your machine can accept receiving or polling only from remote machines that send a corr...

  • Page 238: E-Mail/internet Fax Settings

    11 setups 238 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide incoming internet fax output destination sets the output tray for printing the received e-mail. Fax transfer from address book sets whether to restrict the forwarding of received e-mails as fax documents to an address no...

  • Page 239

    E-mail/internet fax settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 239 e-mail defaults use this feature to configure or change the default settings for sending scanned documents as e-mail attachments. 1. Select [e-mail defaults] on the [e-mail/internet fax settings] scree...

  • Page 240

    11 setups 240 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide primary server port number specify the port number of the primary directory server. Secondary server specify the secondary directory server. After selecting whether to use an ip address or a server name, enter an ip addr...

  • Page 241

    E-mail/internet fax settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 241 attribute type of recipient name specify the attribute type of destination names up to 32 characters. Directory searches are often done by searching for a partial name in the common name (cn) attribute...

  • Page 242

    11 setups 242 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide search time-out specify whether or not to set the maximum searching time (time-out time). If you select [on], then select the time in the range from 5 to 120 seconds using the scroll buttons or the numeric keypad. Other ...

  • Page 243

    Mailbox/stored document settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 243 max. No. Of pages for split send specify whether or not to divide scanned data into multiple files by the selected number of pages. If you select [on], then select the number of pages in the range ...

  • Page 244

    11 setups 244 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide internet fax to e-mail use this feature to specify whether to allow documents received through the internet fax service to be retransferred as e-mail. Stored document settings select whether documents stored in a mailbox...

  • Page 245: Setup Menu

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 245 1. Select [application communication settings] on the [system settings] screen. 2. Select the required option. 3. Select [close]. Soap - port status use this feature to specify whether to enable the soap (simple object ...

  • Page 246

    11 setups 246 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: if you select [on], go to step 5 to register a password. Then the machine will not allow the mailbox to be accessed unless the registered password is entered. If you select [off], skip to step 7. 5. Enter a passwor...

  • Page 247

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 247 [link job flow sheet to mailbox] screen use this feature to link the mailbox to a job flow sheet that instructs how documents in the mailbox are to be processed. For more information on a job flow sheet, refer to job fl...

  • Page 248

    11 setups 248 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 1. Select [job flow sheets] on the [setup menu] screen. 2. Perform the necessary operations. 3. Select [close]. Sheet filtering displays the [sheet filtering] screen. Create displays the [create new job flow sheet] scree...

  • Page 249

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 249 • non-system administrator – displays job flow sheets owned by other than the key operator. Note: options on this screen differ depending on the operating user. No filtering no filtering is applied to the target documen...

  • Page 250

    11 setups 250 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide transfer via ftp (1) displays the screen for specifying a server to which documents are to be sent using the ftp protocols. Transfer via ftp (2) displays the screen for specifying another server to which documents are to...

  • Page 251

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 251 1. Select [address book] on the [setup menu] screen. 2. Select an address number. 3. Select [create/delete]. 4. Perform the necessary operations. 5. Select [save]. Depending on the selection for [address type] in step 4...

  • Page 252

    11 setups 252 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide with [fax] selected: item description default fax number enter a fax number (up to 128 digits). – recipient name enter a recipient name (up to 18 characters). – index enter a single alphanumeric character to use as a key...

  • Page 253

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 253 with [internet fax] selected: f code specify whether or not to perform f code transmission. If you select [on], then enter the appropriate f code and password. Off relay broadcast specify whether or not to use the machi...

  • Page 254

    11 setups 254 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide with [e-mail] selected: internet fax profile select an internet fax profile from among [tiff-s], [tiff-f], and [tiff-j]. An internet fax profile is an agreement between transmitting and receiving internet fax machines th...

  • Page 255

    Setup menu xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 255 with [server] selected: group send use this feature to group multiple address numbers. Documents are then sent to all address numbers registered under a group number when the group number is specified. You can register ...

  • Page 256

    11 setups 256 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: to delete a registered address number in a group, enter the address number, and then select [delete]. Comments use this feature to register a comment to be used when attaching a cover note. You can register up to 5...

  • Page 257

    System administrator settings xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 257 1. Select [system administrator settings] on the [system settings] screen. 2. Select the required option. 3. Select [close]. System administrator login id use this feature to change the default system...

  • Page 258

    11 setups 258 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide maximum login attempts with this feature enabled, the machine denies access when an incorrect system administrator id is entered the selected number of times. You can select this number in the range from 1 to 10. 1. Sele...

  • Page 259

    Login setup/auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 259 create/check user accounts this section describes how to register user ids and user names, login name and password for authenticating accesses attempted through the network for scanning services...

  • Page 260

    11 setups 260 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide account limit displays the [account limit] screen. On this screen, select [copy service] or [scan service], and then select [account limit]. Using the numeric keypad on the control panel, you can then specify and restric...

  • Page 261

    Login setup/auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 261 system administrator copy meter use this feature to check and/or reset the number of pages which are copied, faxed, scanned, and printed when in the key operator mode. 1. Select [system administ...

  • Page 262

    11 setups 262 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide [failed access log] screen with this feature enabled, the machine records an error when the number of authentication failures exceeds the selected number within a certain period. 1. Select [failed access log] on the [use...

  • Page 263

    Login setup/auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 263 fax billing data this feature allows you to set the charge rate per unit of fax transmissions. Note: this button is displayed with key operator access. 1. Select [fax billing data] on the [login...

  • Page 264

    11 setups 264 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide login setup/auditron mode this screen allows you to enable or disable the auditron administration feature and specify the types of jobs that require authentication. 1. Select [login setup/auditron mode] on the [login set...

  • Page 265

    Login setup/auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 265 password specify whether to require password entry at the time of authentication..

  • Page 266

    11 setups 266 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 267: 12 Job Status

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 267 12 job status this chapter contains information on the job status screens and the features available. Job status this feature allows you to check the progress of a job, or display the log and detailed information of completed jobs...

  • Page 268: Current and Pending Jobs

    12 job status 268 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide current and pending jobs this feature allows you to view incomplete jobs that are waiting, in progress or suspended. You can see job attributes, or promote/delete the job. 1. Press the button on the control panel. 2....

  • Page 269: Completed Jobs

    Completed jobs xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 269 next original select this option if you have another document to scan. Start starts scanning the next document or prints a job being held on the machine. Print waiting jobs select this option to print the jobs waiti...

  • Page 270: Stored Documents

    12 job status 270 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide stored documents this feature allows you to check locally stored documents in [charge print], [secure print], [sample print], [delayed print], and [public mailbox]. User actions are required for outputting or deletin...

  • Page 271

    Stored documents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 271 go to use this field to specify the charge print number to be displayed at the top of the screen. You can set the number within the range of 1 to 200 using the scroll buttons or the numeric keypad. Document list d...

  • Page 272

    12 job status 272 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide sample print a sample print job allows you to print one set of a document prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. A user id and a passwo...

  • Page 273

    Stored documents xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 273 print prints a document selected in the list. Delete deletes a document selected in the list. Public mailbox allows you to confirm, output, or delete the documents in a public mailbox on the machine. For more info...

  • Page 274

    12 job status 274 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 275: 13 Machine Status

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 275 13 machine status this chapter contains information on how to check the machine status, the billing meter, the status of the toner cartridge or print various reports. For more information on each tab, refer to the following. Machi...

  • Page 276

    13 machine status 276 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 1. Press the button on the control panel. 2. Select the [machine status] tab. 3. Select the required option. Machine information allows you to view user support information, serial number of the machine as well a...

  • Page 277

    Machine status xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 277 overwrite hard disk display the overwriting status of the hard disk. Note: this option is displayed if the feature is enabled in the system settings. 1. Select [overwrite hard disk] on the [machine status] screen. P...

  • Page 278

    13 machine status 278 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 4. Enter the required value in the [new value] field using the numeric keypad on the control panel. 5. Select [save]. Pdf displays the [pdf] screen. [pdf] screen use this feature to set parameter values and a pas...

  • Page 279: Billing Meter/print Report

    Billing meter/print report xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 279 manual receive starts receiving a fax or polling after you have answered the call and confirmed it is a fax. Auto receive receives a fax automatically. Billing meter/print report this screen allows you t...

  • Page 280

    13 machine status 280 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide user account billing meter allows you to view the number of per session and total impressions of copying or scanning made for a user account, the impression limit set for the account, and the available balance. N...

  • Page 281

    Billing meter/print report xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 281 print mode settings displays the [print mode settings] screen. Select an option and press the button to output the following. • setting list - common items • pcl settings list • pcl form list • pdf setti...

  • Page 282: Consumables

    13 machine status 282 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide select one or more [address book] options and/or the [group send], or [select all], and press the button to output the lists. • comments list select this option and press the button to output this list. • billing...

  • Page 283: Faults

    Faults xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 283 1. Select the [consumables] tab on the [machine status] screen. Faults this screen allows you to output a report of recent errors, the date and time of the errors, the error codes, and the status of each error. The status i...

  • Page 284

    13 machine status 284 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 285: Administration

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 285 14 authentication and auditron administration the machine has a unique authentication feature that restricts the ability to use functions, and an auditron administration feature that manages the use of each machine feature. This c...

  • Page 286

    14 authentication and auditron administration 286 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide unentered users these are users who are not registered with the machine. An unentered user cannot use services that are restricted. General users these are general users who are not pe...

  • Page 287

    Overview of authentication xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 287 fax/internet fax the fax and internet fax functions are restricted. When either of these functions use job memory, that job memory is also restricted. Scan the scan to mailbox, network scanning and scan ...

  • Page 288

    14 authentication and auditron administration 288 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide centreware internet services if the authentication feature is enabled, authentication is required to access the centreware internet services home page even if you are not using the aut...

  • Page 289

    Authentication for job flow sheet and mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 289 key operator shared job flow sheet this job flow sheet is created by a key operator. When the authentication feature is not enabled, this job flow sheet is shared and its settings may ...

  • Page 290

    14 authentication and auditron administration 290 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide o: operation available x: operation not available * the owner of a copied job flow sheet becomes a duplicate user. Note: job flow sheets created from [mailbox] on the [setup menu] scre...

  • Page 291

    Authentication for job flow sheet and mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 291 when the authentication feature is enabled the following table shows the relationship with the mailboxes for each user type when the authentication feature is enabled. Note: you can pe...

  • Page 292

    14 authentication and auditron administration 292 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide o: operation available x: operation not available * the owner of a copied job flow sheet becomes a duplicate user. Types of mailboxes the following three types of mailboxes can be used...

  • Page 293

    Authentication for job flow sheet and mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 293 the ways to operate mailboxes that can be used with the machine differ depending on whether the authentication feature is enabled. The following explains the operations available. • wh...

  • Page 294

    14 authentication and auditron administration 294 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide when the authentication feature is enabled the following table shows the relationship with the mailboxes for each user type when the authentication feature is enabled. Mailbox operatio...

  • Page 295

    Authentication for job flow sheet and mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 295 o: operation available x: operation not available *1: when storing documents into, or retrieving documents from the mailbox, authentication is not applicable to the following operation...

  • Page 296

    14 authentication and auditron administration 296 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide note: when job flow sheets not available for operation, depending on changes made to the authentication status, are linked to a mailbox, you can still use them except for changing/copy...

  • Page 297

    Authentication for job flow sheet and mailbox xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 297 when the authentication feature is enabled the following table shows the relationship with the mailboxes for each user type when the authentication feature is enabled. O: relationship ...

  • Page 298

    14 authentication and auditron administration 298 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide overview of auditron administration this section is an overview of the auditron administration feature used with the machine. Authentication and auditron administration the auditron ad...

  • Page 299

    Overview of auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 299 o: manageable x: not manageable *1: this feature forbids any actions beyond the number of pages specified. For more information on the setting methods, refer to create/check user accounts in the...

  • Page 300

    14 authentication and auditron administration 300 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide jobs that can be managed for each service the types of jobs you can manage using the auditron administration feature vary for print, scan, and fax services. This section lists the item...

  • Page 301

    Overview of auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 301 fax the items you can manage for fax jobs using the auditron administration feature are as follows. Jobs authentication required user/document type manageable items send automatically yes entere...

  • Page 302

    14 authentication and auditron administration 302 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide *1: if [print service] on the [auditron mode] screen is set to [off] in the key operator mode, no authentication is required to access mailboxes shared by key operators, and the machin...

  • Page 303

    Overview of auditron administration xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 303 scan the items you can manage for scan jobs using the auditron administration feature are as follows. Services authentication required user type manageable items e-mail yes entered scanned pages...

  • Page 304

    14 authentication and auditron administration 304 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 305: 15 Maintenance

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 305 15 maintenance there will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist with these tasks. Ordering supplies a variety of supplies, such as a drum/tone...

  • Page 306: Replacing The Drum Cartridge

    15 maintenance 306 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide the document glass and constant velocity transport glass to ensure optimum print quality at all times, clean the document glass and constant velocity transport glass monthly, or more often if needed. This helps avoi...

  • Page 307

    Replacing the drum cartridge xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 307 2. Open the bypass tray, and then open cover a while lifting up the release lever. 3. Lift up the colored lever, and slide the drum cartridge out until you can lift the handle on top of the cartridge. ...

  • Page 308

    15 maintenance 308 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide inserting the new drum cartridge 1. Remove the new drum cartridge from the box. 2. Carefully remove the protective sheet from the cartridge by picking the sealing tape up. 3. Place the cartridge in position as shown...

  • Page 309

    Replacing the toner cartridge xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 309 6. Close the cover a until it latches, and then close the bypass tray. 7. Close the front cover. Replacing the toner cartridge the toner cartridge is a customer replaceable unit. After approximately 3...

  • Page 310: Loading Staples

    15 maintenance 310 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 3. Hold the handle and remove the cartridge from the machine. Note: hold the empty cartridge away from you to avoid spilling any toner residue. Inserting the new toner cartridge 1. Remove the new toner cartridge fro...

  • Page 311

    Loading staples xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 311 1. Open the front cover of the finisher. 2. Hold the staple cartridge by its lever as shown in the diagram, and move the staple cartridge to the right towards you. 3. Lift up to remove the staple cartridge. 4. Pres...

  • Page 312

    15 maintenance 312 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 5. Insert your fingertip into the round section on the cartridge to remove the staple case. 6. Push a new staple case into the staple cartridge. 7. Push the top of the staple cartridge down as shown in the diagram. ...

  • Page 313

    Loading staples xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 313 10. Close the front cover of the finisher..

  • Page 314

    15 maintenance 314 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide.

  • Page 315: 16 Problem Solving

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 315 16 problem solving the machine has built-in information to identify and manage error messages and problems. It also contains troubleshooting steps to help resolve problems. Refer to the information contained in this chapter to res...

  • Page 316: Paper Jams

    16 problem solving 316 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper jams when paper jams inside the machine, the machine stops the operation and beeps, and a message is displayed on the touch screen. Follow the instructions displayed and remove the jammed paper. Gently rem...

  • Page 317

    Paper jams xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 317 paper jams in cover a – page 318 paper jams in cover b – page 319 paper jams in cover c – page 320 paper jams in cover e – page 320 paper jams in trays 1, 2, and 3, 4 (optional) – page 321 paper jams in the tandem tray ...

  • Page 318

    16 problem solving 318 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper jams in cover a follow the steps below to clear paper jams in cover a using green levers a1 and a2. Follow the messages on the touch screen and remove jammed paper from the specified location. Green lever ...

  • Page 319

    Paper jams xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 319 2. If the jammed paper is inside the fuser unit, lower the green lever a2 in the direction of the arrow to open the fuser unit cover. 3. If the jammed paper is found in the fuser unit, hold the green lever and carefully...

  • Page 320

    16 problem solving 320 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide paper jams in cover c follow the steps below to clear paper jams in cover c. 1. Open cover c while lifting up the release lever. 2. Remove the jammed paper. 3. Close the cover c until it latches. Paper jams in c...

  • Page 321

    Paper jams xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 321 3. Remove the jammed paper. 4. Close the cover e. 5. Close the cover a until it latches, and then close the bypass tray. Paper jams in trays 1, 2, and 3, 4 (optional) follow the steps below to clear paper jams in trays ...

  • Page 322

    16 problem solving 322 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide in tray 4 1. Pull out tray 4 of the tandem tray module 2. Remove the jammed paper. 3. If paper is jammed underneath the inner cover, open the cover and remove the paper. 4. Close the tray 4. Paper jams in tray 5...

  • Page 323

    Paper jams xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 323 5. Close the bypass tray. Paper jams in the finisher (optional) follow the steps below to clear paper jams in the finisher top cover and transport cover f. In finisher top cover 1. Press the button on the finisher top c...

  • Page 324: Document Jams

    16 problem solving 324 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 2. Remove the jammed paper. 3. Close the finisher transport cover f. Document jams if a document jams in the document feeder, the machine stops, and an error message is displayed on the touch screen. Clear the d...

  • Page 325: Troubleshooting Tables

    Troubleshooting tables xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 325 troubleshooting tables if you are experiencing difficulties using the machine, check the suggestions in the following tables for advice. If this does not remedy the problem, refer to fault clearance procedur...

  • Page 326

    16 problem solving 326 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide the machine displays a tray fault. • follow the steps below. 1. Open the paper tray. 2. Move the paper tray guides away from the paper. 3. Move the paper tray guides against the paper so that they are just touch...

  • Page 327

    Troubleshooting tables xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 327 uneven print • replace the drum cartridge. • replace the toner cartridge if the screen message for replacement is displayed. Blurred images • load fresh paper. • replace the drum cartridge. • replace the ton...

  • Page 328

    16 problem solving 328 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide the finisher does not stack output correctly. • check that the paper tray guides are locked into position against the paper. Pages in the set are not stapled. • check that the paper tray guides are locked into p...

  • Page 329: Fault Codes

    Fault codes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 329 fault codes when a fault occurs, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the key operator and/or system administra...

  • Page 330

    16 problem solving 330 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 003-981 stapling mixed size documents is available only for documents with the same width. Cancel the staple feature or reset the documents with the same width. 005-275 005-280 005-283 005-284 005-285 005-286 an...

  • Page 331

    Fault codes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 331 016-702 pcl print data could not be processed as there was insufficient space in the print page buffer. Take one of the following actions. • lower the resolution in the print driver. • increase the size of the print pa...

  • Page 332

    16 problem solving 332 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 016-732 the form specified in the emulation setting is not registered in the host computer. Resend the form data. 016-735 an attempt was made to print a job template while it was being updated. Wait a while, and...

  • Page 333

    Fault codes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 333 016-774 compression conversion could not be processed due to insufficient disk space. Delete unnecessary data from the disk. 016-775 image conversion could not be processed due to insufficient disk space. Delete unnece...

  • Page 334

    16 problem solving 334 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 016-791 the access to the specified destination or job template server failed when using scan to ftp/smb or centreware scan services. Check if you can access the specified destination or server. 016-793 the hard...

  • Page 335

    Fault codes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 335 027-743 the settings on the job template server are incorrect. Check the settings of the job template server. 027-744 there is a problem in the domain name of the job template server. Make sure that the dns server conn...

  • Page 336

    16 problem solving 336 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 034-728 034-784 034-785 034-796 035-701 transmission cannot be made because the telephone number is not correct. Check the telephone number of the remote machine and send the document again. Customers who use g3...

  • Page 337

    Fault codes xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 337 047-213 an error occurred in the finisher. Contact the xerox welcome center. 047-214 an error occurred in the duplex module. Contact the xerox welcome center. 047-215 an error occurred in the paper output assembly. Con...

  • Page 338

    16 problem solving 338 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide screen messages along with fault codes, the following messages are displayed on the touch screen in some occasions. 116-749 the print job was stopped because the specified font was not found. Install the font or...

  • Page 339: Output Quality

    Output quality xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 339 output quality various situations can affect the quality of the output. Check the following conditions to ensure optimum copy performance. If you still cannot resolve the problem, contact the key operator. • do not ...

  • Page 340

    16 problem solving 340 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 3. The serial number will be displayed. Note: the serial number is also found on the metal plate on the left side of the machine behind cover a. For more information, refer to xerox welcome center in the before ...

  • Page 341: 17 Specifications

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 341 17 specifications this chapter contains the specifications for the machine. Use the specifications listed below to identify the capabilities of the machine. The machine adheres to strict specifications, approvals and certification...

  • Page 342

    17 specifications 342 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide machine weight copycentre with document glass cover: 60 kg (132 lbs) copier speed from tray 1/one-sided: copycentre/workcentre/workcentre pro 123 a4/letter lef: 23 cpm (cycles per minute) (single-sided/double-sid...

  • Page 343: Paper Supply

    Paper supply xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 343 (custom size) for width: 139.7 to 297 mm (5.5 to 11.7”) / for length: 210 to 432 mm (8.3 to 17.0”). Long document scan feature: 297 × 600 mm (11.7 × 23.6”) maximum length note: this feature is not available in the dou...

  • Page 344: Paper Output

    17 specifications 344 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide tray 4 (right-hand tray): 1,200 sheets paper weight: 80 g/m 2 (20 lb bond) paper paper sizes: b5 lef/a4 lef/7.25 × 10.5” lef/8.5 × 11” lef paper weight: 60 to 216** g/m 2 double-sided module paper sizes: a5 (148 ...

  • Page 345

    Specifications for the fax feature xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 345 electrical voltage 110–127 vac & 220–240 vac power consumption maximum average – 1.33 kva (@110 vac), 1.524 kva (@127 vac), 1.76 kva (@220 vac), 1.92 kva (@240 vac) specifications for the fax fea...

  • Page 346

    17 specifications 346 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide connection approvals eu/eea: certified to tbr21 usa: approved to fcc pt 68 canada: approved to doc cs-03 other countries: certified to national ptt standards.

  • Page 347: 18 Glossary

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 347 18 glossary this chapter contains a list of terms used in the user guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this guide. Terms defined use the following definitions to l...

  • Page 348

    18 glossary 348 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide border limit one more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that t...

  • Page 349

    18 glossary xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 349 dial tone a tone sounds from the telephone line when a remote machine receives a call. You will then know that you are connected to the line. Dial type the dial type of connected line. The machine offers tone and 10 pp...

  • Page 350

    18 glossary 350 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide f code communication communication procedures approved by communications and information network association of japan (ciaj) for use of t.30* standardized by itu-t. Between the machines with f code feature, various fea...

  • Page 351

    18 glossary xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 351 landscape the image orientation on a sheet of paper, where the short edge of the paper runs from top to bottom. Ldap an abbreviation of lightweight directory access protocol. A protocol that allows sharing or corporate...

  • Page 352

    18 glossary 352 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide pdf an abbreviation of portable document format. It is a file format developed by adobe systems. A pdf file can describe documents containing text and images, retaining all the formatting and fonts of the original copy...

  • Page 353

    18 glossary xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 353 recipient the person or terminal you send a document to. “dialing” indicates the operation of entering the telephone number of a recipient. In relation to internet fax it refers to the e-mail address of a remote termin...

  • Page 354

    18 glossary 354 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide transmission report a report that confirms the status of a fax document. Transmit to send. Toner cartridge a customer replaceable cartridge which holds toner, an electrically-charged powder with pigment and plastic, fo...

  • Page 355: 19 Index

    Xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 355 19 index numerics 2 sided book copy .............................................60 2 sided copy ......................................................53 2 sided originals - fax/internet fax ...................88 2 sided originals...

  • Page 356

    19 index 356 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide c c button ..............................................................35 canada, illegal copies .........................................29 cautions and limitations ......................................16 ce mark .......

  • Page 357

    19 index xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 357 delete secure print documents ........................244 delivery confirmation method ...........................237 detailed settings - scan to ftp/smb ...............118 dial pause button .................................

  • Page 358

    19 index 358 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide scan options .................................................90 scanning different size originals simultaneously ................................92 selecting original type ............................................89 s...

  • Page 359

    19 index xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 359 job history report ....................................198, 280 job interrupt .........................................................43 job list - centreware internet services ...........157 job management - centreware ...

  • Page 360

    19 index 360 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide maximum login attempts - system administrator settings .........................258 maximum stored pages ...................209, 229, 234 memory full procedure ....................208, 228, 233 memory settings - centrewar...

  • Page 361

    19 index xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 361 paper tray guides ..............................................182 paper type .......................................................195 paper type - setup menu .................................256 paper type mismatch .....

  • Page 362

    19 index 362 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide fax/internet fax ...........................................92 scan/e-mail ................................................128 reduce/enlarge presets copy mode settings ...................................210 fax mode sett...

  • Page 363

    19 index xerox copycentre/workcentre/workcentre pro 123/128/133 user guide 363 screen messages - fault codes .........................338 secure print ......................................................141 secure print - stored documents .....................271 send e-mail .........................

  • Page 364

    19 index 364 xerox copycentre/workcentre/workcentre pro 123/128/133 user guide tcp/ip - subnet mask ......................................216 template - centreware internet services ........152 tiff format ......................................................229 tiff logical printer list .............