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  5. Scan/email Manual

Panasonic Workio DP-C265 Scan/email Manual

Summary of Workio DP-C265

  • Page 1

    Before operating this machine, please carefully read this manual and keep this documentation in a safe place for future reference. (illustration shows optional accessories that may not be installed on your machine.) english digital colour imaging systems operating instructions (for scanner and email...

  • Page 2

    2 operating instructions the following operating instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose the manual, contact the authorized panasonic dealer. Accessories operating instructions (...

  • Page 3: Icons

    3 conventions icons the following icons are used in this manual. Notation the following notation is used in this manual. Icon description indicates important information that must be read in detail. Indicates reference information. Notation description for keys and buttons hard buttons on the contro...

  • Page 4

    4 table of contents chapter 1 getting to know your machine basic operation procedure ................................................................................................. 6 sending an email .....................................................................................................

  • Page 5

    5 scanning special originals.................................................................................................. 50 scanning 2-sided originals ............................................................. “ 2-sided originals ” 50 scanning special originals (thin paper, etc.) from adf ....

  • Page 6

    6 chapter 1 getting to know your machine chapter 1 getting to know your machine basic operation procedure this section describes the workflow of scan/email operations. For the detailed description of each setup item involved, refer to the relevant suggested section. 1 place original(s). Z when using...

  • Page 7

    7 chapter 1 getting to know your machine 4 select the location or destination. Scan to sd card/pcmcia (pc) card/ internal hard disk drive z the scanned image(s) cannot be saved to the sd memory card or pcmcia/pc card if the setting of function parameter “ 84 sd/pc card function ” (general settings >...

  • Page 8: Scan/email Function

    8 chapter 1 getting to know your machine sending an email there are two ways for sending the scanned data via email. • sending an email using the scan/email function • sending an email using the internet fax function scan/email function colour original or monochrome original press the scan/email key...

  • Page 9: Internet Fax Function

    9 chapter 1 getting to know your machine internet fax function monochrome original press the fax key. Select “ email ”. Sending an email using the internet fax function set the file type to attach. (refer to setting a file type and a file name in the operating instructions (for facsimile and interne...

  • Page 10

    10 chapter 2 scan/email operations chapter 2 scan/email operations scan to the sd memory card the scanned image will be directly transferred to the sd memory card. Z be sure to use only a genuine sd memory card*. (any commercial grade genuine sd / sdhc memory card can be used.) z the scanned image(s...

  • Page 11

    11 chapter 2 scan/email operations 6 insert the sd memory card. Push the slot cover to open it. Insert the sd memory card as illustrated. (label side up) 7 select “ sd card ”. Z only one storage device can be selected at a time. When the “ sd card ” is selected as the storage device, the scanned ima...

  • Page 12

    12 chapter 2 scan/email operations scan to the pcmcia/pc card the scanned image will be directly transferred to the pcmcia/pc card. Z be sure to use only pcmcia/pc card adapter (type ii, 3.3 v operating voltage only) for memory card. Z for types of memory cards that can be used with the pcmcia/pc ca...

  • Page 13

    13 chapter 2 scan/email operations push the slot cover to open it. Insert a pcmcia/pc card adapter as illustrated. (label side up) 7 select “ pc card ”. Z only one storage device can be selected at a time. When the “ pc card ” is selected as the storage device, the scanned image cannot be saved to t...

  • Page 14

    14 chapter 2 scan/email operations scan to the internal hard disk drive the scanned image can be saved to the internal hard disk drive, and the saved data can be retrieved using a computer via a network. Z the hard disk drive is enabled with 12 image boxes. For instructions on how to change the imag...

  • Page 15

    15 chapter 2 scan/email operations 6 select an image box in the hard disk drive. Z only one image box can be selected at a time. Z when the hard disk drive is selected as the storage destination, the scanned image cannot be saved to the sd memory card and pcmcia/pc card at the same time. Z if the se...

  • Page 16

    16 chapter 2 scan/email operations retrieving scanned image from hard disk drive 1 start a web browser, such as internet explorer ® , on your computer. 2 enter the ip address that has been set on this machine. Ex : http://10.74.232.130 z the machine status will be displayed on the web browser. 3 sel...

  • Page 17: Memo

    17 chapter 2 scan/email operations memo.

  • Page 18

    18 chapter 2 scan/email operations scan to a computer the scanned image will be transferred to the desired computer. Z before transferring the scanned image to your computer, it is necessary first to install the panasonic document management system software, and then set up the scanner configuration...

  • Page 19

    19 chapter 2 scan/email operations 4 select “ address book ”. 5 select an alphabet tab. Scrolling pages 6 select a computer. Z only one computer can be selected at a time. 7 press the start key. When the scanned image is transferred to the computer, the scanner reception notice appears on the destin...

  • Page 20

    20 chapter 2 scan/email operations scan to email the scanned image can be emailed to network connected computers. Z jpeg (jpg) file is not available for multiple pages. Z jpeg (jpg) file is only available in the colour/grey scale mode. Z tiff file is only available in the monochrome mode. When sendi...

  • Page 21

    21 chapter 2 scan/email operations 4 select an alphabet tab. Z when entering an email address manually, select “ keyboard ”, and then enter an address. Refer to adding an email address to the address book (see page 25). Z when searching for address(es) via ldap server, refer to searching ldap server...

  • Page 22

    22 chapter 2 scan/email operations 8 select “ close ”. 9 confirm the selected or inputted email address. Select “ addresses:### ”. (###: number of selected email addresses) select “ ok ”. 10 select “ basic menu ” to configure the required settings, and then select “ ok ”. Z refer to scanner settings...

  • Page 23

    23 chapter 2 scan/email operations searching ldap server for email address you can search the ldap server for email addresses by computer names beginning with the specified character. Z this function is available where the ldap server is configured. For the setting of ldap server, refer to operating...

  • Page 24

    24 chapter 2 scan/email operations 8 select a computer, and then select “ ok ”. Z only one station can be selected at a time. 9 select “ ok ”. 10 select “ cc ”, “ bcc ”, or “ from ”, and then perform steps 4 to 9. Z if the function parameter “ 145 sender selection ” (fax/email settings > fax paramet...

  • Page 25

    25 chapter 2 scan/email operations adding an email address to the address book email addresses that have been entered from the scan/email basic screen can be added to the address book. 1 press the scan/email key. 2 select “ email ”. 3 select “ keyboard ”. 4 enter an email address. Ex: pcc@panasonic....

  • Page 26

    26 chapter 2 scan/email operations 8 enter the key name, and then select “ ok ”. 9 select “ ok ” to register the email address as a station. 10 select “ ok ”. Z for the following steps, refer to steps 6 to 11 in scan to email (see pages 21 to 22)..

  • Page 27: Memo

    27 chapter 2 scan/email operations memo.

  • Page 28

    28 chapter 2 scan/email operations sending an email with image file attachment the image data saved on the sd memory card, the pcmcia/pc card, or the internal hard disk drive can be emailed to network connected computers. Z original cannot be scanned in this operation. The image data that has alread...

  • Page 29

    29 chapter 2 scan/email operations insert the sd memory card as illustrated. (label side up) 4 select “ attachment ”. 5 select “ sd card ”. Z only one storage device can be selected at a time. If there are no photos on the sd memory card, a file list is displayed instead of the thumbnail image(s). W...

  • Page 30

    30 chapter 2 scan/email operations 7 select an alphabet tab. Z when entering an email address manually, select “ keyboard ”, and then enter an address. Refer to adding an email address to the address book (see page 25). Z when searching for address(es) via ldap server, refer to searching ldap server...

  • Page 31

    31 chapter 2 scan/email operations 12 press the start key. The email with image file(s) attached is sent. 13 push the sd memory card, and then remove it. Z do not remove the sd memory card while the access indicator is flashing. 14 close the slot cover..

  • Page 32

    32 chapter 2 scan/email operations attaching an image file from the pcmcia/pc card the image data saved on the pcmcia/pc card can be emailed to network connected computers. Z be sure to use only pcmcia/pc card adapter (type ii, 3.3 v operating voltage only) for memory card. Z for types of memory car...

  • Page 33

    33 chapter 2 scan/email operations 5 select “ pc card ”. Z only one storage device can be selected at a time. If there are no photos on a memory card, a file list is displayed instead of the thumbnail image(s). When “ file list ” is selected, select folder and image on a memory card, and then select...

  • Page 34

    34 chapter 2 scan/email operations z when searching for address(es) via ldap server, refer to searching ldap server for email address (see page 23). 8 select an email address. 9 select “ cc ”, “ bcc ”, or “ from ”, and follow the same procedures as in steps 7 and 8 if necessary. Z if the function pa...

  • Page 35

    35 chapter 2 scan/email operations z do not remove the pcmpia/pc card adapter while the access indicator is flashing. 14 close the slot cover..

  • Page 36

    36 chapter 2 scan/email operations attaching an image file from the internal hard disk drive the image data saved on the internal hard disk drive can be emailed to network connected computers. Z confirm that nothing is inserted in the card slot. If the sd memory card or pcmcia/pc card is inserted, t...

  • Page 37

    37 chapter 2 scan/email operations z only jpeg files are displayed as thumbnails. Some jpeg file(s) may not be displayed as thumbnails. Z up to 80 image files in a folder can be selected at a time. Z only one folder can be selected at a time. 5 select an alphabet tab. Z when entering an email addres...

  • Page 38: Configuring to Receive Email

    38 chapter 2 scan/email operations receiving an email if the machine connects to a network as a pop client, it can receive an email and print the attached file either automatically or manually. The email reception method from a pop server varies depending on the pop settings programmed in function p...

  • Page 39: Receiving Email Manually

    39 chapter 2 scan/email operations receiving email manually with “ 147 auto pop receive ” set to “ invalid ” in function parameters (fax/email settings > fax parameters), email is received manually. Z with pop acquisition interval set between 1 and 60 minutes, queries are transmitted to the pop serv...

  • Page 40: Quality Adjustment

    40 chapter 3 scanner settings chapter 3 scanner settings setting the scanning quality documents, whether in full colour or monochrome, are scanned in three-colours. Z the colour mode settings are reset to their factory defaults when: - the reset key is pressed. - the auto reset time interval has lap...

  • Page 41: Selecting Original Type

    41 chapter 3 scanner settings setting original type and scanning density selecting original type adjusting scanning density z the standard setting of “ original type ” and “ density ” can be changed. Refer to scanner settings in the operating instructions (for function parameters) of provided cd-rom...

  • Page 42

    42 chapter 3 scanner settings scanning resolution you can set the appropriate resolution according to your originals. Z the standard setting of “ resolution ” can be changed. Refer to scanner settings in the operating instructions (for function parameters) of provided cd-rom. Z resolution settings a...

  • Page 43: Memo

    43 chapter 3 scanner settings memo.

  • Page 44: Compression (Full Colour)

    44 chapter 3 scanner settings advanced colour quality settings the following picture qualities can be adjusted: • compression (full colour) • compression (grey scale) • compression (black) • background removal • contrast z the standard setting of “ compression (full colour) ”, “ compression (grey sc...

  • Page 45

    45 chapter 3 scanner settings 4 select “ ok ”..

  • Page 46: Compression (Grey Scale)

    46 chapter 3 scanner settings compression (grey scale) select picture quality in the grey scale mode. 1 select “ adjustment ”. (see page 44) 2 select “ compression (grey scale) ”. 3 select a picture quality, and then select “ ok ”. 4 select “ ok ”. Compression (black) select the compression method i...

  • Page 47: Background Removal

    47 chapter 3 scanner settings background removal colour documents can be scanned in monochrome with their background colour removed. This feature is convenient for scanning newspapers, background-coloured documents or the like. Z when the photo original is selected in the original type (see page 41)...

  • Page 48

    48 chapter 3 scanner settings setting the file type and/or file name documents can be scanned with a file type specified. While files are named after the date by default, documents may also be scanned with a file name specified. Z the standard setting of “ file type and name ” can be changed. Refer ...

  • Page 49

    49 chapter 3 scanner settings 5 select a file name type. Select “ custom ”. Z when “ date / time ” is selected for the file name, the file name will automatically default to the date/time format. Enter a file name by using the on-screen keyboard, and then select “ ok ”. Z up to 20 characters. Z when...

  • Page 50: Scanning 2-Sided Originals

    50 chapter 3 scanner settings scanning special originals scanning 2-sided originals 2-sided originals can be scanned, and the binding position can be selected. Z the standard setting of “ 2-sided original ” can be changed. Refer to scanner settings in the operating instructions (for function paramet...

  • Page 51

    51 chapter 3 scanner settings 7 press the start key. Z when cancelling the operation, press the stop key on the control panel, and then select “ yes ” on the touch panel display..

  • Page 52

    52 chapter 3 scanner settings scanning special originals (thin paper, etc.) from adf sadf special originals (thin paper, etc.) can be fed from the adf, and scanned continuously using the job build and sadf mode. 1 place one original. (minimum 50 g /m 2 ) z for instructions on how to place originals,...

  • Page 53

    53 chapter 3 scanner settings job build this is useful for scanning multiple sets of originals that exceed the maximum capacity of the adf of 100 sheets (80 g /m 2 / a4). (see the example below.) ex : to make quality adjusted scanning of 115-sheet of originals. (a) place the first 100 sheets of orig...

  • Page 54: Editing An Email Address

    54 chapter 4 adding to the address book chapter 4 adding to the address book editing the address book the email addresses in the address book can be edited or deleted. Z for instructions on how to edit or delete ip addresses in the address book, refer to network configuration in the operating instru...

  • Page 55

    55 chapter 4 adding to the address book 7 edit the email address, and then select “ ok ”. Z enter an email address (up to 60 characters). Z for instructions on how to enter characters, refer to using the keyboard in the operating instructions (for function parameters) of provided cd-rom. 8 enter a s...

  • Page 56: Deleting An Email Address

    56 chapter 4 adding to the address book deleting an email address the email addresses in the address book can be deleted. 1 on the scanner settings screen (see page 54), select “ 26 delete address : email ”. Z for instructions on how to display the scanner settings screen, refer to steps 1 to 3 in t...

  • Page 57: Memo

    57 chapter 4 adding to the address book memo.

  • Page 58

    58 chapter 4 adding to the address book editing image box name the image box name can be changed. Z for instructions on how to save scanned image to an image box, refer to scan to the internal hard disk drive (see page 14). Z when there is data stored in the image box, the image box name cannot be c...

  • Page 59

    59 chapter 4 adding to the address book 7 enter a key name, and then select “ ok ”. Z up to 12 characters. 8 select “ ok ” or “ cancel ”. 9 select “ close ”. 10 press the reset key. Z to reset the name to the default setting, refer to scanner settings in the operating instructions (for function para...

  • Page 60

    60 chapter 5 appendix chapter 5 appendix index numerics 145 sender selection .................................................... 21 146 pop timer .............................................................. 38 147 auto pop receive ............................................ 38, 39 148 del pop re...

  • Page 61

    61 chapter 5 appendix panasonic document management system ..................18 pc card ....................................................................13, 33 pcmcia/pc card .....................................................12, 32 pcmcia/pc card adapter ..........................................

  • Page 62

    For service, call: the following trademarks and registered trademarks are used throughout this manual: microsoft, windows, windows server, windows vista, excel, powerpoint, outlook & windows logo are either registered trademarks or trademarks of microsoft corporation in the usa and other countries. ...