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  5. Quick Setup Manual

Sam4s SPS-500 Quick Setup Manual

Manual is about: POS SYSTEM

Summary of SPS-500

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    - 1 - sps-500 sps-500 quick setup guide.

  • Page 2

    - 2 - sps-500 attention the product that you have purchased contains a rechargeable ni-mh battery. This battery is recyclable. At the end of its useful life, under various state and local laws, it may be illegal to dispose of the battery into the municipal waste system. Check with your local solid w...

  • Page 3: Contents

    - 3 - sps-500 contents memory allocation definitions ...........................................................................- 5 - screen designer.................................................................................................- 11 - irc – real time communications....................

  • Page 4: Memory Reset

    - 4 - sps-500 memory reset caution: this will reset all programmed information, setting the machine back to factory default settings this procedure will reset the machine back to factory settings, ready to commence programming. Note : changing any memory allocation options after programming would re...

  • Page 5

    - 5 - sps-500 memory allocation definitions • to access memory allocation select s mode then memory allocation # of plu this is the maximum number of plus (price look-ups) you require in the system # of plu status groups this is the maximum number of status groups. These are used to program common s...

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    - 6 - sps-500 memory allocation definitions # of tracking files the norm is to have one tracking file for table detail storage. This however can be increased to four, each running independently. This could be utilised to provide storage for tables. Bar check, room tabs, etc. # of lines per transacti...

  • Page 7

    - 7 - sps-500 memory allocation definitions product mix time periods# (24/48/96) this is the number of time periods for product mix group sales reporting. This can be either 24-hourly, 48 - 1/2 hourly, 96 - 15 minutes. Further programming allows suppression and edit of any of the time periods within...

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    - 8 - sps-500 memory allocation definitions analysis 1 - 3 by time periods this allows analysis of a sale within a specific type such as eat in / take out etc. The sale total is stored under the analysis heading for reporting on the financial and appropriate time period report. The analysis keys can...

  • Page 9

    - 9 - sps-500 memory allocation definitions # of promotion table the register allows promotional tables, discounting products based on the number of products sold and a preset discount amount. Reporting per mix and match table is available. # of category (0- 255) it is possible to connect a smart ca...

  • Page 10: Screen Designer

    - 10 - sps-500 screen designer • a screen can include any combination of different keys. • a specific screen can be activated after a plu has been selected. • a screen can be linked to a subsequent screen in order to lead the operator through a sequence of selections • a screen can be displayed for ...

  • Page 11: Screen Designer

    - 11 - sps-500 screen designer screen allocation • select s-mode then screen designer • use the arrow keys to scroll to the required screen, alternatively enter the screen no. • select a key to program and press key on the right hand side of the screen. • press the screen no. Menu button and select ...

  • Page 12: Screen Designer

    - 12 - sps-500 function list key link it is possible to link screens together, so that when the requirements of one screen have been completed the next screen is displayed. # no. Of choice this is the number of choices to be made from the window item multiplication this forces the operator to enter ...

  • Page 13: Irc - Communications

    - 13 - sps-500 irc - communications • real time check tracking detail transfer, as any check is updated the information is available on all terminals within the system • real time employee sale interruption, allowing operators to float around the system, opening, closing, and adding to a sale on any...

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    - 14 - sps-500 irc – real time communications the information is transmitted real time, for example if a plu is created on one terminal the information is automatically transmitted to all machines within the network. The real time principal is also applied to check details and employee interrupt sal...

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    - 15 - sps-500 irc – real time communications when connecting terminals within an irc system ensure, the main program information is identical, as the system operates a real time update of product information etc. The file sizes within the memory allocation must also be the same. Setting up two term...

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  • Page 17: Clerk Interrupt

    - 17 - sps-500 clerk interrupt • the ability to interrupt a sale in progress and commence another sale for a different employee. • on screen display of products when an employee returns back to transaction to enter additional products. • the ability to open a transaction on one terminal and have tha...

  • Page 18: Clerk Interrupt

    - 18 - sps-500 clerk interrupt the system allows one employee to interrupt the sale of another employee, this can apply to any machine within the network. The number of lines that can be stored per employee is set within the memory allocation under the header lines per check/interrupt • ensure the m...

  • Page 19: Check Tracking System

    - 19 - sps-500 check tracking system • four independent irc real time tracking files can be used • for example, restaurant checks, bar tabs, function room orders and restaurant balances. • the list check key is available to display a list of open soft checks. • on screen display of current bill with...

  • Page 20: Check Tracking System

    - 20 - sps-500 check tracking system memory allocation this must be set as part of the system initial program and cannot be changed without resetting to defaults note please ensure the irc programming section has been completed as shown previously, specifying which terminal will be storing check tra...

  • Page 21: Check Tracking System

    - 21 - sps-500 check tracking system screen allocation • select s-mode then screen designer • use the arrow keys to scroll to the required screen, alternatively enter the screen no. • select a key to program and press key on the right hand side of the screen. • type in the function code and press th...

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  • Page 23: Bill Printer

    - 23 - sps-500 bill printer it is possible on a detailed check tracking system to have a complete itemised bill for the customer. This is printed on an external printer. The settings below show how to program an external printer. There are various options available for customising the bill, for exam...

  • Page 24: Bill & Receipt Printer

    - 24 - sps-500 bill & receipt printer allocating the external printer to the system list the system stores a master list of all printers used in the system, these are then allocated to a particular task. • select pgm-mode then printer & kv routing followed by system printer configuration • type in t...

  • Page 25: Bill & Receipt Printer

    - 25 - sps-500 bill & receipt printer programming the print check key the bill can be printed to any one of the 40 external printers. • select pgm-mode then function key • use the page up/page down buttons and select the print check key. • enter the printer # to be used, this is the printer number f...

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  • Page 27: Remote Order Printing

    - 27 - sps-500 remote order printing • the ability to allocate the nine different printing groups to 40 different combinations of locations. • sorting of the kitchen order by the printer groups, i.E. Starters, mains etc. With optional cutting per group • automatic timed change of the printing locati...

  • Page 28: Remote Order Printing

    - 28 - sps-500 remote order printing each product can be allocated to any one of nine print groups. This print group can be sent to any one of 40 different printer locations. Whenever the product print group appears in the printer table it will be printed at that printer. The same print group can be...

  • Page 29: Remote Order Printing

    - 29 - sps-500 remote order printing example during the day the restaurant is not open so the wines and food that are ordered at the bar cannot print to the restaurant printer. They must print on the bar printer, during the evening the restaurant will be open and they will deal with any wine and foo...

  • Page 30: Remote Order Printing

    - 30 - sps-500 remote order printing it is possible to set five physical printers to one terminal and nine printers per product through an inter register communications network, of up to 40 printers. Setting the serial port • select s-mode then define port • press the serial port# key and select the...

  • Page 31: Remote Order Printing

    - 31 - sps-500 remote order printing allocating the external printer to the system list the system stores a master list of all printers used in the system, these are then allocated to a particular task. • select pgm-mode then printer & kv routing then system printer configuration • type in the name ...

  • Page 32: Remote Order Printing

    - 32 - sps-500 remote order printing allocating a plu to kitchen print group each plu is assigned to a kitchen printer group via plu status group programming. These are then linked to a printer number for printing. • select pgm-mode then plu then plu status group • select the relevant plu status gro...

  • Page 33: Remote Order Printing

    - 33 - sps-500 remote order printing allocating printer group to a printer any printer which is defined in the system can then be allocated a plu printer group • select pgm-mode then printer & kv routing then kitchen printer routing period one is automatically selected • enter the number for the pri...

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  • Page 35: Employee Sign On With McR

    - 35 - sps-500 employee sign on with mcr • the sps-500 supports a multiple track magnetic card reader. • card formats can be specified within the system set-up determining which aspect of the code is read from the card. • it is possible to utilise the magnetic card for clerk sign on. • the system al...

  • Page 36: Employee Sign On With McR

    - 36 - sps-500 employee sign on with mcr enabling the card reader • select pgm-mode , select system options then general function options • set the employee sign-on option to operating code . • set the card reader enable option to yes setting the employee card format • select pgm-mode , then employe...

  • Page 37: Employee Sign On With McR

    - 37 - sps-500 employee sign on with mcr assigning the card • select pgm-mode , then employee then select employee again. • select the operating code option and either swipe the employee card through the reader or enter the employee operating code. • select pgm-mode , then employee and select author...

  • Page 38: Employee Sign On With McR

    - 38 - sps-500 employee sign on with mcr employee time keeping with mcr if you wish to use employee time keeping with the magnetic card reader then ensure the following options are set:- • select pgm-mode , then system options , page down and select time keeping options and ensure employee sign-in/o...

  • Page 39: Receipt Graphics

    - 39 - sps-500 receipt graphics • graphical receipt header can be printed on the external printer • graphical images can be printed for each product status groups for voucher issuance etc. • the images can be sent directly from the pc to the printer, alternatively sent via the pc to the register the...

  • Page 40: Receipt Graphics

    - 40 - sps-500 receipt graphics the bitmap images can be stored either in the printer or sent via the pc to the sps-500 and then to the printer. Used when the images are to change frequently and it is not possible to connect the printer to the pc each time for image downloading. The following sectio...

  • Page 41: Receipt Graphics

    - 41 - sps-500 receipt graphics • from the pgm-mode menu select plu then plu add & change , select the required plu and ensure that under the option#2 tab that print nv image is set to yes.

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  • Page 43: Retail Barcode Scanning

    - 43 - sps-500 retail barcode scanning • the option of scanning both ean 8, ean 13, upc-e, upc-a and addendum barcodes • the ability to combined hospitality and retail scanning systems in the same irc (inter register communications) network • complete random access product file, creation and deletio...

  • Page 44: Retail Barcode Scanning

    - 44 - sps-500 retail barcode scanning allocation of the scanner to a port • select s-mode then define port • press the serial port# key and select the port from the list (this is the physical port the scanner is connected to). • press the button next to device and select scanner serial port setting...

  • Page 45: Plu Stock Control

    - 45 - sps-500 plu stock control • current stock maintenance for saleable plus (price look up) codes, real time update during maintenance and inquire giving a true figure for the stock holding of all terminals in the network. • mode lock and employee authority restriction for maintenance features, s...

  • Page 46: Plu Stock Control

    - 46 - sps-500 plu stock control allowing plus to use stock control • select pgm-mode then plu then plu status group • after selecting the correct group change the flag stock plu? To yes entering the minimum stock value • select pgm-mode then plu then plu minimum stock • select the required plu from...

  • Page 47: Plu Stock Control

    - 47 - sps-500 plu stock control stock entry • select pgm-mode then plu then plu stock , select the desired option to allow addition, subtract and overwrite of stock quantities. • it should be noted within plu programming it is possible to link two products together to deduct from one stock quantity...

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  • Page 49: Ingredient Inventory

    - 49 - sps-500 ingredient inventory • the ability to store 999 independent ingredients for recipe inventory analysis in addition to the normal plu stock control feature. • ingredients allocated to a recipe to provide an accurate stock usage analysis • recipes allocated to plu saleable products for m...

  • Page 50: Ingredient Inventory

    - 50 - sps-500 ingredient inventory it is possible to program a list of ingredients, which can then be linked to create a recipe. This recipe is then allocated to a plu number ensuring that when the plu is sold, the stock is deducted from the ingredients for example plu 1 sirloin steak is linked to ...

  • Page 51: Ingredient Inventory

    - 51 - sps-500 ingredient inventory recipe set-up • select pgm-mode then product & ingredient then edit ingredient • for edit ingredients, enter the description of each ingredient and the cost price of the lowest usable unit. I.E. If melons are served halved it is the cost per half of melon. • once ...

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  • Page 53: Product Usage Analysis

    - 53 - sps-500 product usage analysis • this will provide a usage report showing how many unit have been used from a case for each product linked to the group. • i.E. How many pints used per gallon, how many burgers used from a box? • automatically updated by the system as sales are made no need for...

  • Page 54: Product Usage Analysis

    - 54 - sps-500 product usage analysis product mix groups can be used to program each product with a piece count usage of a case, with the product group defining how many units are in each outer. This will then provide reporting on how many units and case have been used per group and per time period....

  • Page 55: Product Usage Analaysis

    - 55 - sps-500 product usage analaysis product mix creation • select pgm-mode then product & ingredient followed by product mix items item# this is a sequential product mix group number descriptor the description of the item to be tracked i.E. Beef burgers or bottles of becks pcs/units this is the n...

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  • Page 57: Electronic Journal

    - 57 - sps-500 electronic journal • complete flexibility in determining exactly what is saved to the electronic journal. Information that may or may not be saved are :- • cash finalised transactions • cheque finalised transactions • miscellaneous tender finalised transactions • transactions with dis...

  • Page 58: Electronic Journal

    - 58 - sps-500 electronic journal there is a greater degree of flexibility with the information that can be stored and retrieved from the electronic journal. This can be used to customise your reporting. Memory allocation this must be set as part of the system initial program and cannot be changed w...

  • Page 59: Groups By Employee

    - 59 - sps-500 groups by employee • the system allows reporting of group sales analysis per employee for up to 30 groups • each employee can be programmed with a different set of 30 groups • the copy program option allows quick transfer of the same groups from one employee to another..

  • Page 60: Groups By Employee

    - 60 - sps-500 groups by employee it is possible to link sales groups to individual employees for reporting purposes up to 30 groups can be allocated for each individual employee. Memory allocation this must be set as part of the system initial program and cannot be changed without resetting to defa...

  • Page 61: Program Backup and Restore

    - 61 - sps-500 program backup and restore • it is possible using the sd flash card to backup and restore the full terminal program • the sd card can also be used to save reports, which can then be viewed via the pc • graphical images used within the screen designer can also be backuped.

  • Page 62: Program Backup & Restore

    - 62 - sps-500 program backup & restore it is possible to backup and restore an sps-500 program to a removable sd flash card for future use. It is also possible to save terminal reports to the sd card. The report is saved in a separate folder named with the current date and time. Backing up the prog...

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