Xerox WorkCentre 7300 Series Administrator's Manual - Xerox Standard Accounting

141

Xerox Standard Accounting

Overview

When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, 

E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the 

machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, 

print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA 

data.

XSA is set up through CentreWare Internet Services, the machine's HTTP pages displayed on your web 

browser. Administrators must create accounts and specify limits before users are authorized to access the 

machine.

When XSA is set up, users must enter their account details at the machine to use the device. When they 

have finished their job, their XSA allocation is reduced by the number of prints, copies or scans performed. 

When XSA is enabled, users must enter their account details in the printer driver to print documents from 

their workstations.

The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the device, 

you cannot enable Foreign Device Interface, Auditron or Network Accounting.

Each device supports unique XSA User IDs and Group Accounts.

All user IDs must be assigned to one or more group accounts.

Note: The XSA settings and account data are stored in the machine. It is strongly recommended that 

you back up the settings and data regularly using the Cloning hot link available under the XSA folder of 

Internet Services as described in this section. Should the machine lose your XSA data and settings 

you can restore them from the backup file that you produced by the Cloning process.

Installation Checklist

Before starting the installation procedure, please ensure the following items are available or have been 

performed.

1.

Ensure that your device is fully functioning on the network.

2.

Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functioning. This is 

required to access CentreWare Internet Services to configure Xerox Standard Accounting. The 

Internet Services function is accessed through the embedded HTTP server on the machine and allows 

System Administrators to configure XSA with a web browser.

To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as 

stated in the Configuration Report topic in the Network Connectivity section of this guide.

To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.

To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity section 

of this guide.