Xerox WorkCentre 7300 Series Administrator's Manual - page 63

51

Scanning to the Device’s Hard Drive (Mailboxes)

Before You Start 

It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your 

Device.  If you did not, contact your Xerox Representative to purchase this option.

Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the 

machine with the supplied 12 character key.

Note: Jobs stored in a mailbox cannot be forwarded or re-routed 

Setting Up Mailboxes at the Device 

Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive 

scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To set up 

Mailboxes, perform the following steps:

1.

Press the Log In / Out button on the Control Panel.

Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System 

Administrator. However, you do NOT have to login as the Administrator to create a mailbox.

2.

On the keypad enter [11111] or the current password.  Touch Enter when finished.

3.

Press the Machine Status button on the Control Panel.

4.

Press the Tools tab.

5.

Press Setup & Calibration.

6.

Press the Create Mailbox button.

7.

When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll 

through the list to locate an unassigned Mailbox number.

8.

Select an unassigned Mailbox number from the displayed list.

9.

Press the rectangular Create & Delete button in the lower right corner of the Mailbox selection screen.

10. When the New Mailbox - Password screen displays, use the On and Off buttons on the left-hand side 

of the screen to determine whether or not a password will be required to access the Mailbox.  If On is 

selected, use the Device's numeric keypad to enter in a numbered password.

11. Press the Save button to save your settings.  (To exit the screen, without saving settings, press the 

Cancel button.)

12. When the Mailbox settings screen displays (after assigning a password), note that you have five 

setting selections displayed on five numbered horizontal lines.  The available selections include: 

Mailbox Name, Check Password, Delete Documents After Retrieval, Delete Documents with Expire 

Date, and Link Job Flow Sheet to Mailbox.

13. To assign a name to the Mailbox, press the Mailbox Name selection line.

14. Press the rectangular Change Settings button.

15. Use the touch screen keyboard to enter in a name for your Mailbox.

16. When finished entering in a name, press the Save button in the upper right corner of the screen.  (To 

exit the screen, without saving changes, press the Cancel button.)

17. On the Mailbox settings screen, press any other selection lines of interest and use the Change 

Settings button, as previously described, to access and make setting changes.  Use the Save button 

to save your changes.

18. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the 

screen.