Xerox FreeFlow Operator And Administrator Manual - page 217

FreeFlow Process Manager Operator and Administrator Guide

2-165

Workflow Builder

To submit .xml workflow files to a hot folder

1. Create the desired workflow in Workflow Builder.

2. To create an .xml workflow file, export the workflow. Ensure 

that the .xml file name matches the name of the PDF file or the 

folder that you will be submitting to the workflow. If the 

workflow name does not match, rename it.

NOTE: The workflow does not need to exist or be enabled in 

Workflow Builder to process the .xml.

3. In Workflow Builder, select

[Options: Hot Folders].

4. Set up a hot folder using the target workflow “Submitted with 

documents.” 

5. Using Windows Explorer, locate the .xml file and the matching 

file or folder you will be submitting. 

6. Copy, move, paste, or drag and drop the .xml and its matching 

file or folder into the “Submitted with documents” hot folder. 

NOTE: If you are submitting a folder to a hot folder, ensure the 

.xml is outside the folder. 

7. The submission is automatically processed.

Error conditions for dynamic workflows

•

Corrupted RDO’s will not be processed.

•

Unsupported file types will be moved to the Unsupported Files 

folder.

•

Invalid or unsupported .xml files will be moved to the 

Unsupported Files folder.

•

If a workflow contains a print node and a printer is not 

available, the job will fail.

•

The following dynamic workflow file names are restricted; files 

will be moved to the Unsupported Files folder: 

– Unsupported Files folder.xml

– Waiting for Job Ticket. xml

– Manifest Status.xml