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  5. User Functions Manual

Oki CX 1145 MFP User Functions Manual

Manual is about: 1100 Series

Summary of CX 1145 MFP

  • Page 1

    User functions guide cx1145 mfp 59315801, rev. 1.0

  • Page 2: Trademarks and Copyright

    Trademarks and copyright trademarks - the official name of windows 98 is microsoft windows 98 operating system. - the official name of windows me is microsoft windows me operating system. - the official name of windows 2000 is microsoft windows 2000 operating system. - the official name of windows x...

  • Page 3: Table of Contents

    1 table of contents preface................................................................................................................................................3 1. Managing address book (address menu)..............................................................................5 1. Manag...

  • Page 4

    2 table of contents (cont.) 2. Setting general functions ...............................................................................................113 • setting the device information.....................................................................................................113 • setti...

  • Page 5: Preface

    3 preface thank you for purchasing the oki multifunctional digital system oki cx1145 mfp. This operator's manual describes the following: • how to set up the multifunctional digital system. • how to operate the functions in the [user functions] button. Before using the multifunctional digital system...

  • Page 6: Precautions In This Manual

    4 preface (cont.) precautions in this manual to ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Other than t...

  • Page 7: 1. Managing Address

    5 1 1. Managing address book (address menu) 1. Managing address book..............................................................................................6 • about managing contacts in address book........................................................................................6 • reg...

  • Page 8: 1. Managing Address Book

    6 1.Managing address book (address menu) 1 1. Managing address book about managing contacts in address book the address book contents are entered using the [address] button. The address book contents are used for facsimile and scan to e-mail. In address book, you can register up to 1000 contacts tha...

  • Page 9: Registering Contacts

    7 1 registering contacts the following procedure describes how to register new contact in the address book. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [address] button, and then press the [address book] button on the touch panel. • the addr...

  • Page 10: Mation.

    8 1.Managing address book (address menu) 1.Managing address book (cont.) 1 4 press each button on the touch panel to enter following contact infor- mation. • [first name] — enter the first name of the contact. This name will appear in the address book list on the touch panel. • [last name] — enter t...

  • Page 11

    9 1 6 specify following items as you required. • tx type — this sets the type of the fax transmission mode. Press the [memory tx] button to select the memory transmission mode or the [direct tx] button to select the direct transmission mode. • ecm — select whether enabling or disabling the ecm (erro...

  • Page 12: Editing Contacts

    10 1.Managing address book (address menu) 1.Managing address book (cont.) 1 editing contacts the following procedure describes how to edit existing contacts in the address book. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [address] button, a...

  • Page 13: Transmission.

    11 1 4 press each button on the touch panel to edit the contact information. • for the description of each item, see the step 4 in the procedure of “registering contacts” in the previous sec- tion. 5 press the [option] button to specify the default settings for a fax transmission. This is available ...

  • Page 14: Deleting Contacts

    12 1.Managing address book (address menu) 1.Managing address book (cont.) 1 deleting contacts the following procedure describes how to delete existing contact in the address book. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [address] button,...

  • Page 15: Cancel Deleting.

    13 1 4 press the [yes] button to delete the contact, or the [no] button to cancel deleting. • when you press the [yes] button, the selected contact is deleted..

  • Page 16: Searching Contacts

    14 1.Managing address book (address menu) 1.Managing address book (cont.) 1 searching contacts the following procedure describes how to search for contacts in the address book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering an id number...

  • Page 17: User Functions Menu.

    15 1 5 the touch panel displays the screen that contains the searched con- tact. Press the contact and press the [edit] button to edit the contact information, or press the [delete] button to delete the contact. • see “editing contacts” for the instruction to edit the contact. P.10 searching contact...

  • Page 18: String.

    16 1.Managing address book (address menu) 1.Managing address book (cont.) 1 4 press the button that is used for searching to specify the search string. • when you press each button, the input screen is displayed. 5 enter the search string using the keyboard and digital keys, and press the [enter] bu...

  • Page 19: Tact Information.

    17 1 7 the touch panel displays the screen that contains the searched con- tacts. Press the contact and press the [enter] button to edit the con- tact information. • see “editing contacts” for the instruction to edit the contact. P.10

  • Page 20: 2. Managing Groups

    18 1.Managing address book (address menu) 1 2. Managing groups about managing groups in address book you can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating scan to e-mail, or fax or in...

  • Page 21: Creating New Group

    19 1 creating new group the following procedure describes how to create a new group in the address book. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [address] button, and then press the [group] button on the touch panel. • the group screen i...

  • Page 22: The [Enter] Button.

    20 1.Managing address book (address menu) 2.Managing groups (cont.) 1 5 enter the group name using the keyboard and digital keys, and press the [enter] button. 6 press the [enter] button. • the check of group member screen is displayed. 7 select the contacts that you want to add to the group, and th...

  • Page 23

    21 1 8 new group is created and appears on the touch panel..

  • Page 24: Editing Groups

    22 1.Managing address book (address menu) 2.Managing groups (cont.) 1 editing groups the following procedure describes how to edit the name of groups, add or remove the members in groups. Editing group name 1 press the [user functions] button on the control panel to enter the user functions menu. 2 ...

  • Page 25: The [Enter] Button.

    23 1 4 press the [group name] button to edit the group name. • the input screen is displayed. • if you do not need to change the group name, press the [enter] button and then skip to step 7. 5 enter the group name using the keyboard and digital keys, and press the [enter] button. 6 press the [enter]...

  • Page 26: Highlighted.

    24 1.Managing address book (address menu) 2.Managing groups (cont.) 1 7 in the screen, the contacts that have been registered in the group are highlighted. • to add or remove the contacts by selecting each contacts manually, see “adding or removing contacts”. P.24 • to add the contacts by searching ...

  • Page 27: Press The [Known Id] Button.

    25 1 adding contacts by searching with id number 1 press the [known id] button. • the known id screen is displayed. 2 enter the id number using the digital keys and press the [enter] but- ton. 3 the touch panel displays the screen that contains the searched con- tact. Press the contact to be added t...

  • Page 28: String.

    26 1.Managing address book (address menu) 2.Managing groups (cont.) 1 4 press the [enter] button to add to the group. • the contacts in the group are modified. Adding contacts by searching with search string 1 press the [search address] button. • the search address screen is displayed. 2 press the b...

  • Page 29: [Search] Button.

    27 1 4 specify the search string in the items that you require and press the [search] button. 5 the touch panel displays the screen that contains the searched con- tacts. Press the contacts that you want to add to the group. • to add both the fax number and e-mail address of a contact to the group, ...

  • Page 30: Deleting Groups

    28 1.Managing address book (address menu) 2.Managing groups (cont.) 1 deleting groups the following procedure describes how to delete a group in the address book. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [address] button, and then press t...

  • Page 31: Deleting.

    29 1 4 press the [yes] button to delete the contact, or [no] button to cancel deleting. • when you press the [yes] button, the selected group is deleted..

  • Page 32: Searching Groups

    30 1.Managing address book (address menu) 2.Managing groups (cont.) 1 searching groups the following procedure describes how to search for groups in the address book. This function is useful to find the contact that you want to edit. You can search for the groups by entering the id number or the sea...

  • Page 33: Information.

    31 1 5 the touch panel displays the screen that contains the searched group. Press the group and press the [edit] button to edit the group information. • see “editing groups” for the instruction to edit the group. P.22 searching groups by group name 1 press the [user functions] button on the control...

  • Page 34: The [Enter] Button.

    32 1.Managing address book (address menu) 2.Managing groups (cont.) 1 4 press the [group name] button to specify the search string. • the input screen is displayed. 5 enter the search string using the keyboard and digital keys, and press the [enter] button. It will search for the groups that contain...

  • Page 35: Group Information.

    33 1 7 the touch panel displays the screen that contains the searched groups. Press the group and press the [enter] button to edit the group information. • see “editing groups” for the instruction to edit the contact. P.22.

  • Page 36: User Functions Menu.

    34 1.Managing address book (address menu) 2.Managing groups (cont.) 1 confirming the members of the groups the following procedure describes how to confirm the contacts that are added in the group. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the...

  • Page 37: 2. Managing Counters

    35 2 2. Managing counters (counter menu) 1. Total counter ...............................................................................................................36 • displaying print counter ........................................................................................................

  • Page 38: 1. Total Counter

    36 2.Managing counters (counter menu) 2 1. Total counter displaying print counter this feature allows you to display the print counter. The print counter contains following counters: • copy counter — indicates the number of sheets that have been printed by copy operations. • fax counter — indicates ...

  • Page 39: Classified By Size Group.

    37 2 5 press the [copy] button to display the total number of copies classified by size group. 6 press the [fax] button to display the total number of faxes classified by size group. 7 press the [printer] button to display the total number of prints classified by size group..

  • Page 40: Classified By Size Group.

    38 2.Managing counters (counter menu) 1.Total counter (cont.) 2 8 press the [list] button to display the total number of printed lists classified by size group..

  • Page 41: Displaying Scan Counter

    39 2 displaying scan counter this feature allows you to display the scan counter. The scan counter contains following counters: • copy counter — indicates the number of originals that have been scanned by copy operations. • fax counter — indicates the number of originals that have been scanned by fa...

  • Page 42: 2. Print Out Total Counter

    40 2.Managing counters (counter menu) 2 2. Print out total counter this feature allows you to print the total counter list. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [counter] button, and then press the [print out total counter] button on ...

  • Page 43: 3. Department Counter

    41 2 3. Department counter displaying print counter for department code this feature allows you to display the number of the print counter for each department code. The department counter is available only when this equipment has been managed with the department code. P.48 “4.Managing department cod...

  • Page 44: Classified By Size Group.

    42 2.Managing counters (counter menu) 3.Department counter (cont.) 2 4 press the [print counter] button. 5 the print counter for the specified department code is displayed. 6 press the [copy] button to display the total number of copies classified by size group. 7 press the [fax] button to display t...

  • Page 45: Classified By Size Group.

    43 2 8 press the [printer] button to display the total number of prints classified by size group. 9 press the [list] button to display the total number of printed lists classified by size group..

  • Page 46: User Functions Menu.

    44 2.Managing counters (counter menu) 3.Department counter (cont.) 2 displaying scan counter for department code this feature allows you to display the number of the scan counter for each department code. The department counter is available only when this equipment has been managed with the departme...

  • Page 47

    45 2 4 press the [scan counter] button. 5 the scan counter for the specified department code is displayed..

  • Page 48: User Functions Menu.

    46 2.Managing counters (counter menu) 3.Department counter (cont.) 2 displaying fax communication counter for department code this feature allows you to display the number of the fax and internet fax transmission and reception counter for each department code. The department counter is available onl...

  • Page 49: Displayed.

    47 2 4 press the [fax communication] button. 5 the fax communication counter for the specified department code is displayed..

  • Page 50: 4. Managing Department Code

    48 2.Managing counters (counter menu) 2 4. Managing department code logging on as administrator you can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart- ment code. Up to 1000 department codes can be registered. To manage the department code, you must k...

  • Page 51

    49 2 4 enter the administrator password and press the [enter] button. • the dept. Management menu is displayed. 5 continue the operation that you want. • p.50 “printing department codes list” • p.51 “enabling department code” • p.53 “resetting all department counters” • p.54 “deleting all department...

  • Page 52: Department Codes] Button.

    50 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 printing department codes list you can print out the department codes list and counters for each department code. 1 in the dept. Management menu, press the [print out department codes] button. • printing begins. • for the pro...

  • Page 53: Enabling Department Code

    51 2 enabling department code in the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input screen will be displayed ...

  • Page 54

    52 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 2 press the [enable] button to enable the department code, or [disable] button to disable the department code..

  • Page 55: Counters] Button.

    53 2 resetting all department counters this function clears all department counters to “0”. • this function is available only when the department code is enabled. • this function clears only the department counters. You cannot clear the total counter. 1 in the dept. Management menu, press the [reset...

  • Page 56: To Cancel Deleting.

    54 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 deleting all department codes this function deletes all department codes that have been registered. The [delete all] button will be available after registering a department code. P.55 “registering a new department code” 1 in ...

  • Page 57: Registration] Button.

    55 2 registering a new department code the function allows you to register new department code. After registering the department code(s), you must enable the department code function. P.51 “enabling department code” 1 in the dept. Management menu, press the [department registration] button. • the de...

  • Page 58: Press The [Enter] Button.

    56 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 3 enter the department name using the keyboard and digital keys, and press the [enter] button. • the registration department code screen is displayed. 4 enter the 5-digit code in the “new code” field using the digital keys, a...

  • Page 59: Press The [Enter] Button.

    57 2 5 enter the 5-digit code again in the “retype new code” field using the digital keys, and then press the [set] button to set the entry. • if you enter the code, asterisks (*) appear in the “retype new code” field. • if you want to clear the code to retype it, press the [clear] button on the con...

  • Page 60: Editing The Department Code

    58 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 editing the department code the function allows you to edit the existing department code. 1 in the dept. Management menu, press the [department registration] button. • the department code screen is displayed. For the procedur...

  • Page 61: Press The [Enter] Button.

    59 2 3 press the [enter] button. • the input screen is displayed. 4 enter the department name using the keyboard and digital keys, and press the [enter] button. • the change department code screen is displayed. 5 enter current department code in the “current code” field using the digital keys, and t...

  • Page 62

    60 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 6 enter new 5-digit code in the “new code” field using the digital keys, and then press the [set] button to set the entry. • if you enter the code, asterisks (*) appear in the “new code” field. • if you want to clear the code...

  • Page 63: Press The [Enter] Button.

    61 2 9 set the limitation of this department code as required. • color — press the [on] button to enable the color output limitation for this department code. When you select the [on] button, enter the maximum number of the color outputs for this department code to the “limita- tion” field using the...

  • Page 64: Registration] Button.

    62 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 deleting the department code the function allows you to delete the existing department code. 1 in the dept. Management menu, press the [department registration] button. • the department code screen is displayed. For the proce...

  • Page 65: To Cancel Deleting.

    63 2 3 press the [yes] button to delete the department code, or [no] button to cancel deleting. • when you press the [yes] button, the department code is deleted..

  • Page 66: Registration] Button.

    64 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 resetting the counter of each department the function allows you to reset the counter of specific department code only. 1 in the dept. Management menu, press the [department registration] button. • the department code screen ...

  • Page 67

    65 2 3 press the [yes] button to clear the counter of the department code, or [no] button to cancel clearing the counter. • when you press the [yes] button, the counter of the department code is cleared..

  • Page 68: Press The [Enter] Button.

    66 2.Managing counters (counter menu) 4.Managing department code (cont.) 2 setting output limitations for all departments this function allows you to set the output limitation for all departments by a single operation. When you select [on], the output will be disabled for all departments. When you s...

  • Page 69: Setting No Limit Black

    67 2 setting no limit black when no limit black function is enabled, users can perform any numbers of the black copies/prints on this equipment and it will not count the number of black copies/prints for each department code. When the department management is disabled, the no limit black function is...

  • Page 70: 5. Change User Password

    68 2.Managing counters (counter menu) 2 5. Change user password when the “mfp local authentication” feature is used, this function allows each user to change his or her authentication password. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [co...

  • Page 71

    69 2 4 enter a new password using the keyboard and digital keys, and press the [enter] key to set the entry. • the input password appears as asterisks (*) in “new password” field. 5 press the [retype new password] button. • the input screen is displayed. 6 enter the password again using the keyboard...

  • Page 72: Press The [Enter] Button.

    70 2.Managing counters (counter menu) 5.Change user password (cont.) 2 7 press the [enter] button. • returns you to the user authentication screen..

  • Page 73: 3. Setting Items (User)

    71 3 3. Setting items (user) 1. Setting general functions .....................................................................................72 • setting the auto clear mode .............................................................................................................72 • changing t...

  • Page 74: 1. Setting General Functions

    72 3.Setting items (user) 3 1. Setting general functions setting the auto clear mode this function sets how long the machine waits before clearing the previous functions set on the control panel. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [...

  • Page 75: User Functions Menu.

    73 3 changing the display language the language used on the touch panel can be changed to a different one. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [general] button on the touch panel. • the general menu ...

  • Page 76: User Functions Menu.

    74 3.Setting items (user) 1.Setting general functions (cont.) 3 setting the reversed display mode you can change the touch panel to be displayed in the reversed display mode (which the white portion will be black and the black portion will be white). Changing to the reversed display mode helps you t...

  • Page 77

    75 3 4 press the [on] button to enable the reversed display, or [off] button to disable the reversed display. • when you select the [on] button, the touch panel is displayed in the reversed display mode..

  • Page 78: User Functions Menu.

    76 3.Setting items (user) 1.Setting general functions (cont.) 3 replacing the toner cartridge when you want to replace the toner cartridges before the touch panel display indicates the toner empty message, you can replace them by the following procedure. Replacing the color toner cartridge when you ...

  • Page 79: Replace.

    77 3 4 press the button that indicates the toner cartridge you want to replace. • after pressing the button, the equipment automatically moves the toner cartridge to the appropriate position to be replaced. 5 the touch panel displays the illustration as figure on the right. Open the front cover and ...

  • Page 80: Close The Front Cover.

    78 3.Setting items (user) 1.Setting general functions (cont.) 3 8 holding the new toner cartridge, pull out the seal in the direction of the arrow. Then press the down arrow button on the touch panel to display the next illustration. 9 insert the cartridge completely. Then press the down arrow butto...

  • Page 81: User Functions Menu.

    79 3 11 press the [finish] button on the touch panel. • the equipment automatically starts supplying toner. Replacing the black toner cartridge when you want to replace the black (k) toner cartridge, follow the procedure below. 1 press the [user functions] button on the control panel to enter the us...

  • Page 82: Press The [Black(K)] Button.

    80 3.Setting items (user) 1.Setting general functions (cont.) 3 4 press the [black(k)] button. 5 the touch panel displays the illustration as figure on the right. Open the front cover and press the down arrow button. 6 while pushing on the latch, lower the cartridge holder toward you. Then press the...

  • Page 83: Next Illustration.

    81 3 7 pull the cartridge out carefully. Then press the down arrow button on the touch panel to display the next illustration. • if you cannot pull it straight out, pull it out rotating it clockwise. • if it cannot be pulled out, close the front cover, turn the power off and then on again. P.105 “9....

  • Page 84

    82 3.Setting items (user) 1.Setting general functions (cont.) 3 9 stand the toner cartridge upright, and pull out the seal in the direction of the arrow. Then press the down arrow button on the touch panel to display the next illustration. 10 insert the cartridge completely. Then press the down arro...

  • Page 85: Close The Front Cover.

    83 3 12 close the front cover. 13 press the [finish] button on the touch panel. • the equipment automatically starts supplying toner..

  • Page 86: Setting The Copy Calibration

    84 3.Setting items (user) 1.Setting general functions (cont.) 3 setting the copy calibration this function allows the machine automatically to calibrate the color gradation for copy jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. • set the lt-siz...

  • Page 87: Press The [Copy] Button.

    85 3 4 press the [calibration] button. • the calibration menu is displayed. 5 press the [copy] button. 6 press the [default] button to set the default calibration setting, or [calibration] button to adjust the calibration setting. • when you press the [default] button, the system maintains the defau...

  • Page 88: Press The [Start] Button.

    86 3.Setting items (user) 1.Setting general functions (cont.) 3 7 place the printed chart face down on the glass with its bottom toward you and its top left aligned against the original scale on the left side, in order that the black line be placed at the left side. 8 press the [start] button. • whe...

  • Page 89: User Functions Menu.

    87 3 setting the print calibration this function allows the machine automatically to calibrate the color gradation for print jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. You can calibrate for the postscript and pcl separately. In addition, you...

  • Page 90: Press The [Print] Button.

    88 3.Setting items (user) 1.Setting general functions (cont.) 3 4 press the [calibration] button. • the calibration menu is displayed. 5 press the [print] button. 6 press the desired resolution button of the emulation that will be based on the calibration. • press the [600 x 600] button in the “ps3”...

  • Page 91: Press The [Start] Button.

    89 3 7 press the [default] button to set the default calibration setting for selected job type, or [calibration] button to adjust the calibration setting for selected job type. • when you press the [default] button, the system maintains the default calibration setting for selected job type and retur...

  • Page 92

    90 3.Setting items (user) 1.Setting general functions (cont.) 3 10 press the [yes] button to apply the calibration setting, or press the [no] button to cancel the calibration setting..

  • Page 93: 2. Setting Copy Functions

    91 3 2. Setting copy functions you can change the initial setting (default setting) of copy job. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [copy] button on the touch panel. • the copy screen is displayed. ...

  • Page 94: Press The [Enter] Button.

    92 3.Setting items (user) 2.Setting copy functions (cont.) 3 5 press the desired mode button for “original mode for color” and “original mode for black” option. 6 press the [enter] button. • to enable the default settings you have changed, press the [function clear] button after pressing the [enter]...

  • Page 95: 3. Setting Fax Functions

    93 3 3. Setting fax functions you can change the initial setting (default setting) of fax and internet fax features. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [fax] button on the touch panel. • the fax scr...

  • Page 96: Press The [Enter] Button.

    94 3.Setting items (user) 3.Setting fax functions (cont.) 3 5 specify the following items as you require. • in the “tti” option, specify whether the tti is enabled or disabled as default setting. [on] — press this to print a transmission header (tti) on received faxes to clearly identify the sender ...

  • Page 97: 4. Setting Scan Functions

    95 3 4. Setting scan functions you can change the initial setting (default setting) of scan job. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [scan] button on the touch panel. • the scan screen is displayed. ...

  • Page 98

    96 3.Setting items (user) 4.Setting scan functions (cont.) 3 5 specify the following items as you require. • in the “resolution” option, press the desired mode button applied for color scans. • in the “original mode” option, press the desired mode button applied for color scans. • in the “background...

  • Page 99: Press The [Enter] Button.

    97 3 10 press the [enter] button. • the default settings for each mode are changed as you specified..

  • Page 100: User Functions Menu.

    98 3.Setting items (user) 3 5. Setting e-filing functions you can set the image quality type for printing color documents from e-filing. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [e-filing] button on the t...

  • Page 101: 6. Printing Lists

    99 3 6. Printing lists printing the address book list you can print the address book list that shows all registered contacts in this equipment. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [list] button on th...

  • Page 102: 100

    100 3.Setting items (user) 6.Printing lists (cont.) 3 4 press the [id sort] button to print it as sorted by the id number, or [name sort] button to print it as sorted by the last name. • when the department management is disabled, the address book list is printed. • when the department management is...

  • Page 103: 101

    101 3 printing the group numbers list you can print the group numbers list that shows all registered groups and members in this equipment. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [list] button on the tou...

  • Page 104: 102

    102 3.Setting items (user) 6.Printing lists (cont.) 3 printing the function list (user) you can print the function list that shows the function flow under the [user] button of the user functions. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [...

  • Page 105: 103

    103 3 7. Setting drawer this function allows you to set the paper size and paper type of each drawer. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [user] button, and then press the [drawer] button on the touch panel. 3 press the drawer portio...

  • Page 106: 104

    104 3.Setting items (user) 3 8. Checking e-mail this function allows you to check for new e-mails (internet faxes) on the pop3 server. This equipment also automatically checks for new e-mails on the pop3 server. 1 press the [user functions] button on the control panel to enter the user functions men...

  • Page 107: 105

    105 3 9. Turn off the power (shut down) when turning off the power of the equipment, perform the following shutdown procedure. Do not turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk. Before turning off the power, be sure that the fol...

  • Page 108: 106

    106 3.Setting items (user) 9.Turn off the power (shut down) (cont.) 3 4 “shutdown in progress” appears on the screen, and then the equip- ment is shut down. • the power switch automatically returns to the off position..

  • Page 109: 107

    107 3 10. Setting bip printing the [bip printing] button will be available only when the optional bluetooth module is installed. For the instructions on how to set the bip printing, please refer to the gn-2010 operator’s manual for blue- tooth..

  • Page 110: 108

    3 108 3.Setting items (user).

  • Page 111: 109

    109 4 4. Setting items (admin) 1. Entering to admin menu .......................................................................................... 111 2. Setting general functions ................................................................................... 113 • setting the device informatio...

  • Page 112: 110

    4 110 4.Setting items (admin) 10.Setting list/report ...................................................................................................197 • setting the transmission / reception journal.................................................................................197 • setting the...

  • Page 113: 111

    111 4 1. Entering to admin menu when the administrator password has been set, you must enter the administrator password to enter the [admin] menu in the user functions screen. 1 press the [user functions] button on the control panel to enter the user functions menu. 2 press the [admin] button. • the...

  • Page 114: 112

    112 4.Setting items (admin) 1.Entering to admin menu (cont.) 4 5 the admin menu is displayed. Continue the administrative operation that you require. • p.113 “2.Setting general functions” • p.138 “3.Setting network functions” • p.173 “4.Setting copy functions” • p.175 “5.Setting fax functions” • p.1...

  • Page 115: 113

    113 4 2. Setting general functions setting the device information you can set the device information of this equipment. These items appear in the device page of topac- cess, that is the web-based device management utility. 1 press the [general] button in the admin menu. • the general menu is display...

  • Page 116: 114

    114 4.Setting items (admin) 2.Setting general functions (cont.) 4 3 press each button on the touch panel to enter following items. • [location] — press this button to enter the location where this device is located. • [service phone number] — press this button to enter the service call number. • [co...

  • Page 117: 115

    115 4 setting the notification you can set the notification mail to send a notification message when specified events occur on this equip- ment such as toner empty, paper empty, serviceman call, and so on. You can specify up to 3 e-mail addresses for the destination of the notification message. • yo...

  • Page 118: 116

    116 4.Setting items (admin) 2.Setting general functions (cont.) 4 3 press the [e-mail] buttons. • the input screen is displayed. 4 enter the e-mail address using the keyboard and digital keys, and press the [enter] key to set the entry. • you can specify up to three e-mail addresses to which the not...

  • Page 119: 117

    117 4 changing the administrator password you can change the administrator password. The administrator password must be alphanumeric charac- ters of 6 or more and 10 or less. 1 press the [general] button in the admin menu. • the general menu is displayed. To display the admin menu, see “1.Entering t...

  • Page 120: 118

    118 4.Setting items (admin) 2.Setting general functions (cont.) 4 4 enter the current administrator password and press the [enter] but- ton. • the input password appears as asterisks (*). If the administrator password will be changed at the first time, enter “123456” in the “old password” field. 5 s...

  • Page 121: 119

    119 4 setting the date and time the clock built in to this equipment can be set by entering the date and time using the digital keys. 1 press the [general] button in the admin menu. • the general menu is displayed. To display the admin menu, see “1.Entering to admin menu”. P.111 2 press the [clock] ...

  • Page 122: 120

    120 4.Setting items (admin) 2.Setting general functions (cont.) 4 4 highlight the section that you want to edit using the arrow buttons, and enter the number using the digital keys. • the “day” section describes the day of week with a number. The numbers corresponding to the days of week as followin...

  • Page 123: 121

    121 4 setting the weekly timer using the built-in weekly timer, you can have this equipment automatically turned on and off at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself on and off at th...

  • Page 124: 122

    122 4.Setting items (admin) 2.Setting general functions (cont.) 4 3 press the [weekly timer] button. • the timer screen is displayed. 4 check the settings on the display, and if corrections are necessary, press the [change] button. • if no correction is needed, press the [enter] button and complete ...

  • Page 125: 123

    123 4 6 in the “off” field, enter the hour and time that the device will auto- matically turn off the power using the digital keys and press the [set] button to set each entry. • if you want to clear entered time to retype it, press the [clear] button on the control panel. • if you want to return to...

  • Page 126: 124

    124 4.Setting items (admin) 2.Setting general functions (cont.) 4 setting the auto power save mode this function allows this equipment automatically to go into the energy saving mode (unnecessary electric- ity is cut off at standby) if it is left inactive for a certain period of time. Whether or not...

  • Page 127: 125

    125 4 4 press the desired period of time (in minutes) that this equipment waits before the automatic power save mode is activated. • the auto power save mode setting is completed..

  • Page 128: 126

    126 4.Setting items (admin) 2.Setting general functions (cont.) 4 setting the sleep mode this function allows this equipment goes into the sleep mode that stands by with the minimum power con- sumption. Whether or not this setting can be performed depends on each country/region. 1 press the [general...

  • Page 129: 127

    127 4 4 press the desired period of time (in minutes) that this equipment waits before the automatic shut off mode is activated. • the sleep mode setting is completed..

  • Page 130: 128

    128 4.Setting items (admin) 2.Setting general functions (cont.) 4 setting the calibration display level you can set whether this equipment uses the calibration settings that are operated by a user or administra- tor. When you select the admin mode for the calibration display level, the [calibration]...

  • Page 131: 129

    129 4 setting the copy calibration this function allows the machine automatically to calibrate the color gradation for copy jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. • set the lt-sized or a4-sized paper (recommended paper) in the cassette b...

  • Page 132: 130

    130 4.Setting items (admin) 2.Setting general functions (cont.) 4 3 press the [calibration] button. • the calibration menu is displayed. 4 press the [copy] button. 5 press the [default] button to set the default calibration setting, or [calibration] button to adjust the calibration setting. • when y...

  • Page 133: 131

    131 4 6 place the printed chart face down on the glass with its bottom toward you and its top left aligned against the original scale on the left side, in order that the black line be placed at the left side. 7 press the [start] button. • when the calibration setting is completed, the general menu w...

  • Page 134: 132

    132 4.Setting items (admin) 2.Setting general functions (cont.) 4 setting the print calibration this function allows the machine automatically to calibrate the color gradation for print jobs when the color cannot be adjusted well because the shading or the hue of the image has deviated. You can cali...

  • Page 135: 133

    133 4 3 press the [calibration] button. • the calibration menu is displayed. 4 press the [print] button. 5 press the desired resolution button of the emulation that will be based on the calibration. • press the [600 x 600] button in the “ps3” menu to calibrate for the 600 dpi postscript print job. •...

  • Page 136: 134

    134 4.Setting items (admin) 2.Setting general functions (cont.) 4 6 press the [default] button to set the default calibration setting for selected job type, or [calibration] button to adjust the calibration setting for selected job type. • when you press the [default] button, the system maintains th...

  • Page 137: 135

    135 4 9 press the [yes] button to apply the calibration setting, or press the [no] button to cancel the calibration setting..

  • Page 138: 136

    136 4.Setting items (admin) 2.Setting general functions (cont.) 4 setting the drawer setup pop-up and paper jam recovery pop-up you can set whether or not displaying the message to ask users to change the paper size setting every time you open the drawer. You can also set whether or not displaying t...

  • Page 139: 137

    137 4 4 press the [enable] or [disable] for each option and press the [enter] button. • drawer set — when this is enabled, this equipment displays the message to ask users to change the paper size setting every time you open the drawer. • paper jam recovery — when this is enabled, this equipment dis...

  • Page 140: 138

    138 4.Setting items (admin) 4 3. Setting network functions setting the tcp/ip protocol (ipv4) you can set the tcp/ip protocol that is commonly used for most of network system. It is recommended to configure the tcp/ip protocol because topaccess, the device management web-based utility, and e-filing ...

  • Page 141: 139

    139 4 2 press the [ipv4] button. • the tcp/ip screen is displayed. 3 press the [dynamic] button in the “address mode” option. 4 press the [enter] button. • returns you to the network menu. 5 continue to another network setting if required, then press the [apply now] button. • the "network initializi...

  • Page 142: 140

    140 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the tcp/ip for dhcp server only 1 press the [network] button in the admin menu. • the network menu is displayed. To display the admin menu, see “1.Entering to admin menu”. P.111 2 press the [ipv4] button. • the tcp/ip screen i...

  • Page 143: 141

    141 4 5 continue to another network setting if required, then press the [apply now] button. • the "network initializing" message is displayed and this equipment starts initializing the network inter- face card to apply the changes. Setting the tcp/ip for static ip address 1 press the [network] butto...

  • Page 144: 142

    142 4.Setting items (admin) 3.Setting network functions (cont.) 4 3 press the [static] button in the “address mode” option. 4 press the [ip address] button and enter the ip address of this device using the digital keys. Enter also the subnet mask and default gateway as required. 5 press the [enter] ...

  • Page 145: 143

    143 4 setting the ipv6 protocol you can set the ipv6 protocol on this equipment. This ipv6 menu allows you to enable or disable the ipv6 protocol used on this equipment. In this menu, you can also set the ipv6 configuration such as the ipv6 address by selecting the address mode. How the ipv6 address...

  • Page 146: 144

    144 4.Setting items (admin) 3.Setting network functions (cont.) 4 to display the admin menu, see “1.Entering to admin menu”. P.111 2 press the [ipv6] button. • the ipv6 screen is displayed. 3 specify the following items as required. • ipv6 protocol—press the [enable] button to enable the ipv6 protoc...

  • Page 147: 145

    145 4 5 specify the following items as required. • dhcp (options)—select whether or not the optional information (ipv6 address for the dns server, etc.) except the ipv6 address for this equipment, which is issued from the dhcpv6 server is used on this equip- ment. Press the [enable] button to use th...

  • Page 148: 146

    146 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the ipv6 protocol automatically (in the stateless network environment) 1 press the [network] button in the admin menu. • the network menu is displayed. To display the admin menu, see “1.Entering to admin menu”. P.111 2 press t...

  • Page 149: 147

    147 4 • link local address cannot be connected to another routed ipv6 network. • the [enable] and [disable] buttons for the llmnr protocol are available when you select the [enable] button for the ipv6 protocol. 4 press the [next] button. • ipv6 (auto configuration) screen is displayed. 5 specify th...

  • Page 150: 148

    148 4.Setting items (admin) 3.Setting network functions (cont.) 4 7 press the [enter] button. • returns you to the network menu. 8 continue to another network setting if required, then press the [apply now] button. • the “network initializing” message is displayed and this equipment starts initializ...

  • Page 151: 149

    149 4 to display the admin menu, see “1.Entering to admin menu”. P.111 2 press the [ipv6] button. • the ipv6 screen is displayed. 3 specify the following items as required. • ipv6 protocol—press the [enable] button to enable the ipv6 protocol, or [disable] button to disable the ipv6 protocol. • llmn...

  • Page 152: 150

    150 4.Setting items (admin) 3.Setting network functions (cont.) 4 5 specify the following items as required. • dhcp (ip address)—select whether or not the ipv6 address which is issued from the dhcpv6 server is used for this equipment. Press the [enable] button to use the address, or [disable] button...

  • Page 153: 151

    151 4 setting the ipx/spx protocol you can set the ipx/spx protocol on this equipment. The ipx/spx protocol is usually used to communi- cate with the netware file server through the network. 1 press the [network] button in the admin menu. • the network menu is displayed. To display the admin menu, s...

  • Page 154: 152

    152 4.Setting items (admin) 3.Setting network functions (cont.) 4 5 continue to another network setting if required, then press the [apply now] button. • the "network initializing" message is displayed and this equipment starts initializing the network inter- face card to apply the changes..

  • Page 155: 153

    153 4 setting the netware settings you can set the netware network mode and the netware configuration to be connected. This must be set when you use the netware file server for novell printing. 1 press the [network] button in the admin menu. • the network menu is displayed. To display the admin menu...

  • Page 156: 154

    154 4.Setting items (admin) 3.Setting network functions (cont.) 4 3 specify following items as required. • enable bindery — press the [enable] button to enable communicating with the netware file server in bindery mode, or [disable] button to disable the bindery mode. • enable nds — press the [enabl...

  • Page 157: 155

    155 4 setting the smb protocol when you want to enable this equipment visible in the windows network, you must enable the smb proto- col and enter the netbios name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible. Also if your network us...

  • Page 158: 156

    156 4.Setting items (admin) 3.Setting network functions (cont.) 4 3 specify following items as required and press the [enter] button. • smb protocol — select whether the smb protocol is enabled or disabled. When you want to enable the smb protocol to enable the save as file to network folder using s...

  • Page 159: 157

    157 4 • if this equipment is configured to logon the domain in the smb session of topaccess administrator mode but “workgroup” is displayed, login on the domain network is failed. In that case, confirm that the windows server and the smb session settings are correctly set. • when you set “domain” fo...

  • Page 160: 158

    158 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the appletalk protocol the appletalk protocol must be enabled and properly configured to enable appletalk printing with the macintosh computer. 1 press the [network] button in the admin menu. • the network menu is displayed. T...

  • Page 161: 159

    159 4 3 specify following items as required. • enable appletalk — press the [enable] button to enable the appletalk, or [disable] button to disable the appletalk. • [device name] — press this to enter the appletalk name of this equipment. • [desired zone] — press this to enter the appletalk zone nam...

  • Page 162: 160

    160 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the http network service this function allows you to enable or disable the http network server service that provides the web- based utility on this equipment, such as topaccess and e-filing web utility. The http network server...

  • Page 163: 161

    161 4 3 specify following items as required. • enable http server — press the [enable] button to enable the http network server service, or [dis- able] button to disable the http network server service. This must be enabled for topaccess, e-filing web utility, and ipp printing. • [primary port numbe...

  • Page 164: 162

    162 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the ethernet speed this function allows you to specify the ethernet speed. 1 press the [network] button in the admin menu. • the network menu is displayed. To display the admin menu, see “1.Entering to admin menu”. P.111 2 pre...

  • Page 165: 163

    163 4 4 press the [auto] button to automatically detect the appropriate eth- ernet speed, or press other specific ethernet speed button. • when you select a specific ethernet speed, you must select the same ethernet speed as set in the connected network. If you do not know the ethernet speed that mu...

  • Page 166: 164

    164 4.Setting items (admin) 3.Setting network functions (cont.) 4 setting the ldap and snmp network service this function allows this equipment to access the ldap directory service. This equipment can search for the contacts in the ldap server to specify the recipients of the internet fax, fax trans...

  • Page 167: 165

    165 4 3 press the [other] button. • the other screen is displayed. 4 press the [enable] button to enable the ldap network service, or [disable] button to disable it. • optionally you can enter the trap community name for the snmp traps by pressing the [snmp read com- munity] button. When you press t...

  • Page 168: 166

    166 4.Setting items (admin) 3.Setting network functions (cont.) 4 6 continue to another network setting if required, then press the [apply now] button. • the "network initializing" message is displayed and this equipment starts initializing the network inter- face card to apply the changes..

  • Page 169: 167

    167 4 setting the user certificate when you import the server certificate using topaccess to enable ssl for the http network service, ftp server, and ipp print service, you must enter the password for the server certificate using this func- tion. This function must be performed after importing the s...

  • Page 170: 168

    168 4.Setting items (admin) 3.Setting network functions (cont.) 4 4 press the [user certificate] button. • the input screen is displayed. 5 enter the server certificate file name using the keyboard and digital keys, and press the [enter] key to set the entry. 6 press the [password] button. • the inp...

  • Page 171: 169

    169 4 7 enter the password for the server certificate using the keyboard and digital keys, and press the [enter] key to set the entry. • the input password appears as asterisks (*). 8 press the [enter] button. • returns you to the admin menu and the "network initializing" message is displayed. This ...

  • Page 172: 170

    170 4.Setting items (admin) 3.Setting network functions (cont.) 4 network check two functions are available in “network check” menu. You can use the ping function to check the connection status between this equipment and the servers on network. You can also use the traceroute function to view and ch...

  • Page 173: 171

    171 4 4 select the server you want to check and press the [ping] or [trac- eroute] button. • check result is displayed. When the ping function is performed, the check result “ip address 128 (ttl: time to live) fixed ok/ng” is dis- played. When the traceroute function is performed, the check result “...

  • Page 174: 172

    172 4.Setting items (admin) 3.Setting network functions (cont.) 4 there are 2 ways to select the server you want to check. To select the desired server from the server list displayed on the touch panel: checkable servers and supported protocols are as follows. - primary dns server (ipv4/ipv6) - seco...

  • Page 175: 173

    173 4 4. Setting copy functions you can change the system behaviors for the copy operation, such as maximum number of copies, auto 2- sided mode, and the sort mode priority. 1 press the [copy] button in the admin menu. • the copy screen is displayed. To display the admin menu, see “1.Entering to adm...

  • Page 176: 174

    174 4.Setting items (admin) 4.Setting copy functions (cont.) 4 4 specify following items as required. • automatic change of paper source — when this is set to [on], this equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [off], this eq...

  • Page 177: 175

    175 4 5. Setting fax functions setting the terminal id the terminal id settings are available only when the optional fax unit is installed. Once programmed, terminal id information will be printed on the leading edge of transmitted or received documents if the tti and rit are enabled. • id informati...

  • Page 178: 176

    176 4.Setting items (admin) 5.Setting fax functions (cont.) 4 3 specify following items as required. • [id name] — press this to enter the terminal id of this equipment. • [fax number] — press this to enter the fax number of this equipment. • [line2 number] — press this to enter the 2 line fax numbe...

  • Page 179: 177

    177 4 4 press the [enter] button. • returns you to the fax menu..

  • Page 180: 178

    178 4.Setting items (admin) 5.Setting fax functions (cont.) 4 setting the fax initial setup the [initial setup] button in the [admin] menu will be available only when the optional fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. • ...

  • Page 181: 179

    179 4 3 specify following items as required. • rx mode — press the [auto] button to receive faxes automatically, or [manual] button to receive faxes manually. When you select the manual mode, you can receive the faxes by pressing the [start] button when it rings. • monitor volume — press the arrow b...

  • Page 182: 180

    180 4.Setting items (admin) 5.Setting fax functions (cont.) 4 setting the line-2 mode the line-2 mode settings are available only when the optional fax unit and optional line-2 board are installed. Installing the 2nd line board (option) allows transmission during reception, reception during transmis...

  • Page 183: 181

    181 4 2 press the [line-2 mode] button. • the line-2 mode screen is displayed. 3 continue the procedure depending on how you set the line-2 mode. • p.181 “transmission and reception (tx /rx)” • p.182 “reception only (24hr)” • p.182 “reception only (timer)” transmission and reception (tx /rx) 1 press...

  • Page 184: 182

    182 4.Setting items (admin) 5.Setting fax functions (cont.) 4 reception only (24hr) 1 press the [rx only (24hr)] button. • making the 2nd line standby for the reception all the time. 2 press the [enter] button. Reception only (timer) 1 press the [rx only (timer)] button. • using the 2nd line for rec...

  • Page 185: 183

    183 4 setting the rx printing setting discard and reduction printing set print settings for received fax and internet fax originals that are to be printed. Two print settings are available: discard printing and reduction printing. Discard printing: on, off • on (default setting): when originals are ...

  • Page 186: 184

    184 4.Setting items (admin) 5.Setting fax functions (cont.) 4 3 press the [on] (or [off]) button of the “discard” and/or “reduc- tion”. 4 press the [enter] button. • the registered items can be confirmed in the function list. P.204 setting duplex printing the “duplex print” function is available onl...

  • Page 187: 185

    185 4 2 press the [rx print] button. 3 press the [on] button of the “duplex print”, and then press the [enter] button. • the registered items can be confirmed in the function list. P.204 duplex printing direction differs depending on the received original size. - received ld, lg, lt, a3, a4, or b4-s...

  • Page 188: 186

    186 4.Setting items (admin) 5.Setting fax functions (cont.) 4 * rotate sort printing is available only for lt/a4-sized paper. Set the lt and lt-r, or a4 and a4-r draw- ers. * when the system runs out of paper during rotate sort printing, the rest of the documents is printed on the remaining paper. 1...

  • Page 189: 187

    187 4 setting the recovery transmission the recovery transmission is available only when the optional fax unit is installed. This function allows you to specify how long a document will be remained in the memory after failing the redial attempts. You can retransmit the document held in the memory. F...

  • Page 190: 188

    188 4.Setting items (admin) 5.Setting fax functions (cont.) 4 3 change the document-stored time with the [] button, and press the [enter] button. • the document-holding time can be changed by the 1 hour. When the recovery transmission is enabled, the [recovery tx] button will be grayed icon. You can...

  • Page 191: 189

    189 4 6. Setting file functions this function allows you to automatically delete the files stored by the scan to file operations. This func- tion is used to periodically delete stored files in the local storage to maintain the available hard disk space. 1 press the [file] button in the admin menu. •...

  • Page 192: 190

    190 4.Setting items (admin) 4 7. Setting e-mail functions setting the scan to e-mail message properties you can configure the message properties of e-mail documents that will be sent by scan to e-mail opera- tion. 1 press the [e-mail] button. • the e-mail screen is displayed. To display the admin me...

  • Page 193: 191

    191 4 setting the scan to e-mail fragmentation this function allows you to send the scan to e-mail job split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. 1 press the [e-mail] button in the admin menu. • the e-mail screen is displ...

  • Page 194: 192

    192 4.Setting items (admin) 4 8. Setting internet fax functions setting the internet fax message properties you can configure the message properties of internet faxes that will be sent by internet fax transmission. 1 press the [internet fax] button in the admin menu. • the internet fax screen is dis...

  • Page 195: 193

    193 4 setting the internet fax fragmentation this function allows you to send the internet faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. 1 press the [internet fax] button in the admin menu. • the internet fax screen is...

  • Page 196: 194

    194 4.Setting items (admin) 8.Setting internet fax functions (cont.) 4 setting the internet fax body string transmission this function allows you to set whether the body string will be transmitted or not. 1 press the [internet fax] button in the admin menu. • the internet fax screen is displayed. To...

  • Page 197: 195

    195 4 9. Setting security functions you can configure the default values for the encryption setting which are applied when data scanned on this equipment is generated as a secure pdf file. You can also configure whether or not you use the “forced encryption” mode. This setting is applied to the oper...

  • Page 198: 196

    196 4.Setting items (admin) 9.Setting security functions (cont.) 4 2 specify the following items as required. • [user password]—enter a password required to open a secure pdf file. “12345” is set as the default user password. • use authentication code as password—press the [enable] button to use a u...

  • Page 199: 197

    197 4 10. Setting list/report setting the transmission / reception journal there are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set the auto-print for the journals, and the number of transactions appears in...

  • Page 200: 198

    198 4.Setting items (admin) 10.Setting list/report (cont.) 4 4 specify the following items as required. • auto — press the [on] button to enable printing the transmission and reception journals automatically. When you enable this, the transmission and reception journals will be printed when specifie...

  • Page 201: 199

    199 4 setting the communication report communication report allows you to print a report after every transmission. Reports can be printed auto- matically only. This function allows you to select the condition to print the communication report for each transmission type separately. 1 press the [list/...

  • Page 202: 200

    200 4.Setting items (admin) 10.Setting list/report (cont.) 4 4 specify the condition for each transmission type. • [off] — press this to disable printing the communication report. • [always] — press this to print the communication report every transmission. • [on error] — press this to print the com...

  • Page 203: 201

    201 4 6 press the [next] button to display the next screen and specify the condition for each transmission type. “relay originator”, “relay station”, and “relay destination” are available only when the optional fax unit is installed. 7 when you press the [always] or [on error] button for each trans-...

  • Page 204: 202

    202 4.Setting items (admin) 10.Setting list/report (cont.) 4 setting the reception list the reception list allows you to print a reception list after receiving a document to a mailbox on this equipment. This function allows you to enable or disable printing a reception list for the following mailbox...

  • Page 205: 203

    203 4 4 specify whether the reception list will be printed for each transmis- sion. • relay station — select the [on] button to print the reception list when receiving a relay transmission from an originator. • local — select the [on] button to print the reception list when reserving a document to a...

  • Page 206: 204

    204 4.Setting items (admin) 4 11. Printing lists this function allow you to print the nic configuration page, function list, ps3 font list, and pcl font list. * for the examples of each list format are described in appendix. P.211 1 press the [list/report] button in the admin menu. • the list screen...

  • Page 207: 205

    205 4 12. Setting printer/e-filing functions you can configure the printer and e-filing functions that will apply to the print jobs or e-filing jobs. 1 press the [printer/e-filing] button in the admin menu. • the printer/e-filing screen is displayed. To display the admin menu, see “1.Entering to adm...

  • Page 208: 206

    206 4.Setting items (admin) 4 13. Wireless settings and bluetooth settings • there is also the [wireless settings] button in the admin menu. This button will be available only when the optional wireless lan module is installed. For the instructions on how to operate the wireless settings, please ref...

  • Page 209: 207

    207 4 14. Change user password when the “mfp local authentication” feature is used, administrators can change authentication password assigned for each user in such a case that he or she forgets the password. 1 press the [change user password] button in the admin menu. • the change password menu is ...

  • Page 210: 208

    208 4.Setting items (admin) 14.Change user password (cont.) 4 4 press the [new password] button. • the input screen is displayed. 5 enter a new password using the keyboard and digital keys, and press the [enter] key to set the entry. • the input password appears as asterisks (*) in “new password” fi...

  • Page 211: 209

    209 4 7 enter the password again using the keyboard and digital keys, and press the [enter] key to set the entry. • the input password appears as asterisks (*) in “retype new password” field. 8 press the [enter] button. • returns you to the admin menu..

  • Page 212: 210

    4 210 4.Setting items (admin).

  • Page 213: 211

    211 5 5. Appendix 1. List print format........................................................................................................212 • total counter list ............................................................................................................................212 • dep...

  • Page 214: 212

    212 5.Appendix 5 1. List print format total counter list an output example of the total counter list total counter list time : 10-09-'05 20:47 s/n : 0987654321 print counter total full color copy 99999 fax total 99999 399996 twin color 99999 99999 399996 black 99999 99999 399996 total 299996 299996 ...

  • Page 215: 213

    213 5 department code list an output example of the department code list department code list time : 10-09-'05 20:47 dept no. Print counter full color department d 1 00001 copy small 99999 199998 large 99999 199998 199998 399996 - total limit black fax communication copy small 99999 399996 large 999...

  • Page 216: 214

    214 5.Appendix 1.List print format (cont.) 5 address book list an output example of the address book list address book information time : 10-09-'05 20:47 fax no.1 : 99999999999 fax no.2 : 99999999990 name : mfp_00000183 no. Name quality tx tx type line ecm att fax number/e-mail address 001 user01 of...

  • Page 217: 215

    215 5 group numbers list an output example of the group numbers list group number information time : 10-09-'05 20:47 fax no.1 : 99999999999 fax no.2 : 99999999990 name : mfp_00000183 no. Name address book 001 group01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010...

  • Page 218: 216

    216 5.Appendix 1.List print format (cont.) 5 function list (user) an output example of the function list (user) for further information about the items printed on the function list, please refer to the “function list (administrator)”. ( p.218) general total counter : 9999 drawer drawer 1 : lt drawer...

  • Page 219: 217

    217 5 nic configuration page an output example of the nic configuration page =================================================================================== unit serial no : 04998820 version : t000sy00000 network address : 00:40:af:7e:28:55 network topology : ethernet connector: rj45 network mod...

  • Page 220: 218

    218 5.Appendix 1.List print format (cont.) 5 function list (administrator) an output example of the function list (administrator) the function list for an administrator shows the setting list for all functions. The following table shows all functions that are printed for an administrator’s function ...

  • Page 221: 219

    219 5 drawer - drawer 3 *1 shows the paper size of the drawer 3. Yes drawer - drawer 4 *2 shows the paper size of the drawer 4. Yes drawer - large capacity feeder *3 shows the paper size of the large capacity feeder yes auto clear shows the time (in second) that the touch panel display clears the pr...

  • Page 222: 220

    220 5.Appendix 1.List print format (cont.) 5 original mode for color shows the default original mode for color copy. Yes original mode for black shows the default original mode for black copy. Yes 2in1/4in1 shows the default 2in1/4in1 mode. Yes magazine sort shows the default magazine sort mode. Yes...

  • Page 223: 221

    221 5 gray scale - background adjustment shows the default background adjustment setting for grayscale scans. Yes black - resolution shows the resolution for black scans. Yes black - original mode shows the default original mode for black scans. Yes black - exposure shows the default exposure settin...

  • Page 224: 222

    222 5.Appendix 1.List print format (cont.) 5 line-2 mode - end *2 shows the end time to finish using the line2 for receptions only. This applies only when “rx only (timer)” is set to the line-2 mode. No rx print - discard shows whether the discard function is enabled or disabled. No rx print - reduc...

  • Page 225: 223

    223 5 number of retry shows the number of retry that applies to an e-mail transmission. No retry interval shows the retry interval that applies to an e- mail transmission. No internet fax function description user fragment page size (kb) shows the fragment message size that applies to an internet fa...

  • Page 226: 224

    224 5.Appendix 1.List print format (cont.) 5 wireless settings are printed only when the optional wireless lan module is installed. Comm. Report - polling *1 shows the condition to print a polling report. No comm. Report - relay originator *1 shows the condition to print a relay origina- tor report....

  • Page 227: 225

    225 5 bluetooth settings are printed only when the optional bluetooth module is installed. Bluetooth settings function description user bluetooth shows whether the bluetooth function is enabled or disabled. No bluetooth name shows the bluetooth name of this equip- ment. No device address shows the d...

  • Page 228: 226

    226 5.Appendix 1.List print format (cont.) 5 address mode shows the ipv6 address mode. No link local address shows the link local address of this equip- ment. No ip address shows the ipv6 address of this equipment. No prefix length shows the prefix length of ipv6 address. No default gateway shows th...

  • Page 229: 227

    227 5 prefix length6 ip adrress, prefix length and default gate- way which are issued from routers. No default gateway6 no ip address7 no prefix length7 no default gateway7 no use statfull for ip address shows whether the statefull usage (ip address acquisition) is enabled or disabled. No use statfu...

  • Page 230: 228

    228 5.Appendix 1.List print format (cont.) 5 secondary dns server address shows the secondary dns server address if it has been set. No primary dns server address (ipv6) shows the primary dns server ipv6 address if it has been set. No secondary dns server address (ipv6) shows the secondary dns serve...

  • Page 231: 229

    229 5 smb signing of smb server shows the setting of the smb signing of smb server. No smb signing of smb client shows the setting of the smb signing of smb client. No network setting - session - netware session function description user enable bindery shows whether the bindery mode is enabled or di...

  • Page 232: 230

    230 5.Appendix 1.List print format (cont.) 5 secondary port number shows the secondary port number for the http network service. No enable ssl shows whether the ssl for the http net- work service is enabled or disabled. No ssl port number shows the ssl port number for the http network service. No ne...

  • Page 233: 231

    231 5 e-mail address shows the e-mail address of this equipment if the smtp server is enabled and it has been set. No network setting - network service - pop3 network service function description user enable pop3 client shows whether the pop3 client is enabled or disabled. No pop3 server address sho...

  • Page 234: 232

    232 5.Appendix 1.List print format (cont.) 5 network setting - network service - snmp network service function description user enable snmp shows whether the snmp is enabled or dis- abled. No read community shows the read community name. No enable authentication trap shows whether the authentication...

  • Page 235: 233

    233 5 network setting - print service setting - raw tcp print function description user enable raw tcp shows whether raw tcp printing is enabled or disabled. No port number shows the port number to be used for raw tcp printing. No network setting - print service setting - lpd print function descript...

  • Page 236: 234

    234 5.Appendix 1.List print format (cont.) 5 network setting - print service setting - ftp print function description user enable ftp print shows whether ftp printing is enabled or disabled. No print user name shows the user name for ftp printing. No print password shows the password for ftp printin...

  • Page 237: 235

    235 5 ps3 font list an output example of the ps3 font list.

  • Page 238: 236

    236 5.Appendix 1.List print format (cont.) 5 pcl font list an output example of the pcl font list.