EZ Call a Matic User Manual - page 54

Call—A—Matic

The Audit report under PMS may be printed out in Detail or Summary format and does the following  

a) If a guestroom was manually checked in, the credit limit will be adjusted 

and the room would remain checked in.

b) If the guestroom was not manually checked in, the room would be 

checked out and deleted from the list of auto-checked in rooms.

c) The Guest report is printed out (in detail or summary) for all rooms that 

had charged calls since the last time the report was done.

d) The Checked in room list after adjustment of credit limits is printed out

e) Admin. extension report is printed out  giving all the Admin. calls 

extension-wise (in detail or summary)  and all these calls are deleted.

f ) The PROFIT AND LOSS report (including the Admin. calls) is printed out.

g) The Posted Guest call report (in detail or summary) is printed out.

h) The Unposted Guest call report (in detail or summary) is printed out. If 

the report is being printed out in detail, the last column against each 

record would indicate the number of times the call was tried to be posted 

to the PMS.

At the end of the report, the Callamatic gives a special beep and asks to confirm whether calls are to be 

permanently purged from system memory or not. If the YES or ENTER key is pressed in response to 

this question, all the calls are permanently erased from memory. If the NO key is pressed, these calls 

will remain in memory and would be included in the next AUDIT REPORT.

The AUTO NIGHT AUDIT REPORT (Program #109) allows the user to set the Summary/Detail and 

Purge/Print only options. The Auto audit report is identical to the manual Audit report.

Room Report When a detailed report for a particular room is required, you may print calls made from 

that room between a particular starting date and time to an ending date and time.

To invoke this report, press the ROOM REPORT key, select the desired option from `Detail on printer' or 

`Show summary on screen' or `Summary on printer' options by pressing the YES / NO keys.

Enter the room number at the “Room No.: ” prompt. Pressing the BLUE key at this point will not pop up 

the “ALL EXTN” option  the “All Extn” option is available only under a non-PMS operation. However, 

under a non-PMS option, this report is not available.

Once the room number is entered, the next prompt is 

“From Date & Time (MMDDhhmm) 

: 

????????”

“To Date & Time (MMDDhhmm) 

: 

????????”

Use the  Ù  key to erase the desired number of question marks and enter the starting /ending date 

and time and press  ENTER

This will now give only those calls that were made between these timings (both times included)

To print all calls for that room  irrespective of when they were made  just hit “Enter” at both the 

prompts.