ECopy ShareScan 4.2 Installation And Setup Manual - Defining A File Naming Field
eCopy ShareScan
®
Installation and Setup Guide
|
141
Defining a file naming field
The file name generated at the eCopy-enabled device is composed of one or more fields. Quick
Connect includes several file naming options:
■
You can configure a connector profile to use the default file name, which names scanned
documents using the following format:
format:
device-connector-date-time.ext
result:
machine01-QuickConnect1-03172005-112259.pdf
■
You can build a file name using fields that you define. For example, you can build a file
name that contains the company name, the date, and the time, as in the following example:
eCopy03172005141847.pdf
■
You can specify whether users can modify all or part of the file name. For example, you can
build a file name that contains the company name, a city, the date, and the time. You can
allow users to modify the city name, but not the company name, as in the following
example:
“
eCopyParis03172005142327.pdf”, “eCopyRome03172005142327.pdf”,
“eCopyLondon03172005142327.pdf”
You use the Field Editor
(
see Table 12
)
to define the fields to use in a file name and their default
values
.
The Default, User modify, and Required fields are not available with all field types.
The following options are available if a scanned document already exists in a selected destination:
TABLE 40. Quick Connect Properties: File Name tab
Option
Description
Overwrite always
Replaces an existing scanned document with the one the connector is currently
saving.
Return error
Displays an error message prompting the user at the device to change the file name.
Create unique file
name
Adds a unique number to the file name, for example “filename.1”, “filename.2”. The
scanned document is saved to the specified destination using a unique file name and
the existing document is not overwritten.